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12 Administrative Assistant Resume Examples & Writing Guide

Create an administrative assistant resume that stands out with these 12 real-world examples and expert writing tips. Learn what skills and experience to highlight, and get step-by-step guidance on crafting each resume section: objective, work history, education, and more. Includes bonus tips on choosing the best resume format and design.

A top-notch resume is key to landing an administrative assistant position. But putting one together can feel overwhelming, especially if writing isn't your strong suit. Don't worry - this guide breaks down exactly how to create an administrative assistant resume that will get you noticed by employers.

Inside, you'll find step-by-step instructions covering what sections to include, what skills to highlight, and how to describe your work experience. The guide also provides 12 real resume examples from administrative assistants so you can see how others have succeeded in presenting their qualifications.

By following the advice in this article, you'll be able to put together a resume that clearly shows why you're an excellent fit for the administrative assistant roles you want. Even if English isn't your first language, the tips are easy to understand and put into practice. Let's dive in and get your resume ready to impress hiring managers and land you more interviews.

Common Responsibilities Listed on Administrative Assistant Resumes

• Answering and directing phone calls
• Scheduling meetings and appointments
• Maintaining and updating filing systems
• Managing calendars and setting up meeting rooms
• Ordering office supplies and managing inventory
• Preparing and editing correspondence, reports, and presentations
• Greeting visitors and providing customer service
• Handling travel arrangements and expense reports
• Maintaining databases and entering data
• Assisting with event planning and coordination
• Providing general administrative support to executives and teams
• Handling confidential information with discretion

How to write a Resume Summary

There's an innate power intrinsic to the humble beginnings of every well-crafted resume, one that seems innocent at a glance, expendable to the hurried, but lies monumentally significant for the discerning. Blink, and you might overlook its magic. That space, dear reader, is called the summary or objective section of your resume.

Residing towards the top, just after personal particulars and before diving into the depth of your professional experience, lives this section. It's a quick, impactful encapsulation of the essence of your professional past, present, predicted future, and certainly something more.

As an Administrative Assistant, writing a high-quality and engaging summary/objective section is not an act of flaunting, but rather an exercise in collecting and expressing oneself.

Expertise in Summary

This paragraph is your ticket to convey your sense of individuality, expertise, and legitimacy in your chosen field — in your case, administration. Your achievements, the kind of roles you've held, key responsibilities you've managed, special projects you've worked on, along with a hint of personality defining who you are as a professional- all find a contextual abode in this capsule form. It isn't meant to replace the information that follows; rather it provides a flavour of the riches yet to unveil.

Start by understanding your journey and highlighting those succinct details which helped shape your career path. A helpful writing method is S.T.A.R, it stands for Situation, Task, Action, and Result - implying the context, role, steps and outcome respectively. It's an effective way to plan out your content.

Authoritativeness in Objective

Next, comes the alchemist's touch - translating your career chronicle into an objective, an assertive outlook that proclaims your commitment towards your profession. It doubles up as a vision statement, indicating your larger goals and aspirations, while also revealing your keen understanding of the dynamics of the administrative domain.

Here, it's advisable to remain rooted, authentic and precise. Each word should be well-defined and carry meaningful weight. It's not merely about what you want, but what you understand of the profession and how well you're aligned with its requirements.

Your objective should project an image of you as someone well-versed with the role of Administrative Assistant, ready to migrate skills and apply your expertise for the organisation's betterment — retaining your individuality while seamlessly blending with the role's requirement.

Trustworthiness through Honesty

Now comes the final ornament to seal the narrative: trustworthiness. Being direct and truthful in your summary and objective fosters an aura of reliability, a critical trait for Administrative Assistants. Employers often value honesty and transparency over embellishment. Commit to the principle of "honesty is the best policy", and your summary will shine with credibility.

Your intention should be to communicate in depth who you are as a professional: what you have learned, how transformative your experiences have been, and what visions guide you in your journey — painted elegantly on a canvas of professional vocabulary that rings true to the nature of your work. Reach out and connect with that employer, through an honest portrayal of your journey, goals and value addition.

And therein the essence lies, in endowing this space with the right weights of expertise, authoritativeness, and trustworthiness, moulding a summary-objective section that resonates with the reader, sparking a connection, warming them up for the fulfilling journey across your resume, yet ahead.

Strong Summaries

• Detail-oriented Administrative Assistant with 5+ years of experience coordinating administrative processes, managing schedules and travel, and providing customer service in a corporate environment. Managed a multi-line phone system and trained new employees in efficient office protocols.
• Efficient Administrative Assistant boasting 10 years' experience in corporate settings. Proficient in managing travel schedules, organizing large scale meetings, and independently managing routine administrative activities.
• Versatile Administrative Assistant offering a blend of critical thinking skills and administrative experience. Proven track record in managing complex schedules, implementing time-saving strategies, and promoting optimal patient care.
• Dedicated Administrative Assistant with 7+ years of experience managing large-scale administrative tasks. Proactively address challenging situations and articulate complex ideas to diverse audiences.

Why these are strong ?

These examples are strong because they clearly demonstrate the candidates' skills and experiences as Administrative Assistants. They highlight relevant achievements and responsibilities such as coordinating administrative processes, managing schedules, and providing customer service. The examples also establish the number of years of experience, strengthening the candidates' credentials. It's important for an Administrative Assistant's summary to plainly communicate these strengths, as it helps employers quickly understand the benefits of hiring the candidate.

Weak Summaries

• Administrative Assistant with some experience in the field. Looking for a job.
• Administrative Assistant. I worked for a company. I did things. I'm hardworking.
• Admin Assistant here. I like coffee and dogs. I also do paperwork stuff, I guess. Hope you call me!
• Worked before as an Administrative Assistant. I'm good at it because I say so. Trust me, I'm cool.
• Experienced Administration Assistant. In my previous job, I had to do everything because my boss was mostly absent. Desperately seeking a change.

Why these are weak ?

These are bad examples because they lack professionalism, clarity, and specific details about the person's qualifications, skills and experience. A good resume summary should clearly outline the individual's strengths, achievements, and relevant experience in a concise and compelling manner. These summaries either provide vague and unconvincing details, or include irrelevant personal information. Remember, the summary is the first section hiring managers usually read, so it’s critical to make a strong first impression.

Showcase your Work Experience

There's no denying how an elegantly written work experience section on your resume can dramatically boost your chances of garnering attention from hiring managers. Think of it as a meticulously drawn map of your professional journey, highlighting not only where you've been, but also the skills you've acquired, the challenges you've faced, and the victories you've tasted. This is not about sleight of hand or woven tales, this is about presenting facts in the most effective way. An Administrative Assistant, like yourself, is an essential cog in the machinery of an organisation, and this section needs to reflect the multidimensional aspect of this role.

Showcase Responsibilities and Achievements

List your roles and responsibilities, but give priority to the accomplishments you've achieved in your role as an Administrative Assistant. Let's say you’ve improved the filing system in your current position, mention the results: 35% increase in accessibility, perhaps. Delve into the specifics of what you did to effect that change.

Use Action Words

Active verbs can inject vitality into your language, making it more engaging. Rather than writing "responsible for", try incorporating dynamic words such as "orchestrated", "streamlined" or "initiated". This not only catches the reader’s eye but paints a picture of a proactive professional.

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the tangible value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

Tailor Your Resume

Every business has unique administrative needs, so try to reflect the requirements of the position. Take advantage of the job description; mirror its language and focus on the skills and experiences that the employer values most.

Highlight Relevant Soft and Hard Skills

Being an Administrative Assistant requires a balanced blend of diversified skills. Hard skills would include proficiency in office software, management of financial records, or understanding of administrative procedures. Meanwhile, your soft skills might include communication, organisation, or problem-solving capabilities.

Remember, this section is a reflection of your journey but, more importantly, it is a prediction of your potential. Focusing on not just where you've been, but where your learnt skills can take you, adds depth to your professional profile. You want prospective employers to see past accomplishments and envision future successes if they were to bring you on board. Given the central role an Administrative Assistant plays in an organisation, the value of illustrating that potential cannot be overstated.

Strong Experiences

• Managed inventory and office supplies, reducing overall company costs by approximately 8%.
• Successfully scheduled and coordinated meetings, appointments and travel arrangements for managers and executives.
• Improved office efficiency by implementing optimal strategies for task management and workflow coordination.
• Provided excellent customer service handling all enquiries and complaints, ensuring customer satisfaction and retention.
• Assisted in the preparation of expense reports and purchase orders, maintaining accountability of the business 's finances.

These examples are considered good because they are specific, concise, and highlight achievements rather than just describing tasks. They emphasize the successful impact of the applicant's actions, which directly indicates value to potential employers. Using action verbs and quantifying achievements makes for strong bullet points. Furthermore, they demonstrate a variety of skills which are relevant to the job, such as inventory management, customer service, and financial accountability.

Weak Experiences

• Did basic administrative tasks
• Had responsibilities
• Worked as a team
• Was punctual and reliable
• Had some computer skills

The examples provided are bad because they are too generic, vague and lack any kind of specific detail that would make them relevant or interesting to potential employers. 'Did basic administrative tasks' does not say anything about the scope of the tasks, their complexity or their outcomes. 'Had responsibilities' is similarly vague - everyone has responsibilities in their job, and it doesn't highlight any particular skills or achievements. 'Worked as a team' sounds like an avoidance of discussing specific roles or contributions. 'Was punctual and reliable' are basic expectations in any job, not boasting aspects. Finally, 'Had some computer skills' does not specify which skills these are, which is necessary information in today's digital work environment. These bullet points do nothing to sell the individual to future employers or display any unique strengths or accomplishments.

Skills, Keywords & ATS Tips

When writing a resume for an Administrative Assistant position, the variety of skills you possess plays a crucial role. Both hard and soft skills are important, and understanding how they relate to an Applicant Tracking System (ATS) and keywords can give you an edge.

Hard Skills for Administrative Assistants

Hard skills refer to those abilities that are learned and perfected over time, such as typing speed or proficiency in a particular software. In the context of an Administrative Assistant, these might involve skills like data management, bookkeeping, or proficiency in Microsoft Office. Listing these on your resume directly shows your capacity to handle particular tasks.

Soft Skills for Administrative Assistants

Contrarily, soft skills are the personal attributes that enable one to interact well and effectively with other people. As an Administrative Assistant, you will often be the first point of contact for various people and so must display attributes like excellent communication, problem-solving abilities, and strong organization. Common soft skills to list on your resume include punctuality, team-working abilities, or professionalism.

Keywords for Administrative Assistants

Every profession has its own unique set of keywords that employers look out for on resumes. These are industry-specific terms that indicate your knowledge and expertise. For an Administrative Assistant, such keywords might include "calendar management", "project coordination" or "process improvement".

ATS and Matching Skills

An Applicant Tracking System (ATS) is a software that many employers use to scan resumes and applications. This system automates the early-stage screening process, deciding which resumes qualify for further review based on the requirement set by the employer. Therefore, by strategically using keywords on your resume that correspond closely to the job advertisement, your chances of getting through the ATS increases.

Your resume will be more effective if you ensure each skill you list is relevant to the job description. Every job is different and pays particular attention to certain skills. By matching your skills, both hard and soft, with those the employer is after, your resume will often be ranked higher in the ATS. Remember to validate your skills with experiences, whenever possible.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Microsoft Office
• Record Keeping
• Appointment Scheduling
• Project Management
• Communication Systems
• File Management
• Supply Management
• Accounting Skills
• Document Management
• Office Administration
• Superior Written and Verbal Communication
• Advanced Computer Skills
• Customer Service
• Attention to Detail
• Time Management
• Problem Solving
• Multitasking
• Flexibility
• Organizational Skills

Soft Skills

• Communication
• Problem-Solving
• Adaptability
• Critical Thinking
• Decision Making
• Stress Tolerance
• Negotiation
• Interpersonal Skills

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Communicate
• Administrate
• Collaborate
• Problem-Solve

Education & Certifications

Adding your education and certificates to your resume as an Administrative Assistant is essential in demonstrating your qualifications. Start by creating an "Education" section on your resume. Here, mention your highest degree first, and then list any other relevant academic qualifications in reverse chronological order. Follow the same pattern for your certificates in a separate section titled "Certifications". Remember to include the name of the certificate, the institution where you got it, and the year you completed it. Making these additions can significantly boost your resume's impact.

Some of the most important certifications for Administrative Assistants

Validates expertise in using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook.

Recognizes administrative professionals who demonstrate excellence in their field through education, experience, and professional contributions.

Validates proficiency in using Google Workspace tools, such as Gmail, Google Drive, Google Docs, Sheets, and Slides.

Resume FAQs for Administrative Assistants

What is the best format for an administrative assistant resume.

The most effective format for an administrative assistant resume is the reverse-chronological format. This format highlights your most recent work experience first, followed by previous positions in descending order. It allows hiring managers to quickly assess your relevant skills and experience.

How long should an administrative assistant resume be?

An administrative assistant resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and tailoring your resume to the specific job requirements.

What skills should I highlight on my administrative assistant resume?

When creating your administrative assistant resume, emphasize skills such as organization, communication, time management, and proficiency in various office software (e.g., Microsoft Office Suite, Google Workspace). Additionally, highlight any specific skills mentioned in the job description, such as event planning, travel arrangements, or customer service.

How can I make my administrative assistant resume stand out?

To make your administrative assistant resume stand out, tailor it to the specific job you're applying for by using keywords from the job description. Quantify your achievements whenever possible, such as 'Managed schedules for 5 executives' or 'Implemented a new filing system that increased efficiency by 20%.' Also, consider including a brief summary or objective statement at the top of your resume to grab the hiring manager's attention.

An Administrative Assistant supports office operations through duties like scheduling, file management, communication, and general administrative tasks. Key qualifications include excellent organizational abilities, strong multitasking skills, proficiency with office software/equipment, and superb verbal/written communication. When crafting a resume, highlight relevant experience handling office duties, customer service, scheduling, and record-keeping. Provide specific examples demonstrating multitasking, time management, and problem-solving skills. Clearly list technical skills like software expertise. Include a concise, achievement-focused overview highlighting your valuable administrative abilities.

Highly organized and detail-oriented Administrative Assistant with over 5 years of experience supporting executives and teams in fast-paced environments. Adept at streamlining processes, managing complex schedules, and facilitating smooth office operations. Proven track record of enhancing efficiency and productivity through strong communication, problem-solving, and multitasking abilities.

• Provide high-level administrative support to C-suite executives, managing calendars, travel arrangements, and expense reports
• Coordinate and organize board meetings, prepare agendas and materials, and record minutes
• Streamline office processes and implement new systems, resulting in a 20% increase in efficiency
• Serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication and collaboration
• Manage confidential documents and sensitive information with the utmost discretion and professionalism
• Supported a team of 12 consultants, managing schedules, travel arrangements, and expense reports
• Organized and maintained filing systems, ensuring easy access to important documents and records
• Assisted in the preparation of client presentations and reports, proofreading and formatting documents
• Managed office inventory and supplies, negotiating with vendors to secure cost-effective solutions
• Planned and coordinated team-building events and off-site meetings, boosting morale and collaboration
• Greeted visitors, answered phones, and directed calls to appropriate departments
• Managed incoming and outgoing mail, ensuring timely distribution and processing
• Maintained reception area, ensuring a clean, professional, and welcoming environment
• Assisted with basic HR tasks, such as onboarding new employees and updating personnel files
• Provided general administrative support to various departments as needed
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom and Microsoft Teams
• Salesforce CRM
• SAP Enterprise Software
• Project management
• Calendar management
• Travel coordination
• Expense reporting
• Office management
• Document preparation
• Proofreading and editing
• Customer service
• Problem-solving
• Time management
• Organizational skills

An Administrative Aide performs clerical duties and provides office support. To write an effective resume: Highlight experience with administrative tasks like scheduling, data entry, and file management. Demonstrate proficiency in office software suites like MS Office. Emphasize strong organizational, multitasking, and communication abilities. Use clear formatting and concise phrasing.

Highly organized and detail-oriented Administrative Aide with a proven track record of providing exceptional support to executive-level staff. Adept at managing complex schedules, maintaining confidential records, and streamlining office processes to enhance efficiency and productivity. Committed to fostering positive relationships with colleagues and clients while delivering top-notch administrative services in fast-paced environments.

• Provide comprehensive administrative support to the Chief Executive Officer and senior management team
• Manage complex calendars, coordinate travel arrangements, and organize high-level meetings and events
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional quality
• Streamline office procedures and implement new systems, resulting in a 20% increase in overall efficiency
• Serve as a primary liaison between the executive team and internal/external stakeholders, fostering effective communication and collaboration
• Supported a team of 10 marketing professionals, managing schedules, appointments, and project timelines
• Maintained and updated company databases, ensuring data accuracy and integrity
• Coordinated logistics for corporate events, trade shows, and client meetings, often managing multiple projects simultaneously
• Developed and implemented a new filing system, reducing document retrieval time by 30%
• Trained and mentored new administrative staff, fostering a supportive and collaborative team environment
• Provided administrative support to a team of financial advisors, managing client appointments and maintaining confidential records
• Processed and tracked expense reports, ensuring timely reimbursement and adherence to company policies
• Assisted with the preparation and distribution of client communications, including newsletters and market updates
• Implemented a paperless filing system, reducing paper consumption by 50% and improving data security
• Received recognition for exceptional customer service and attention to detail
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems (Salesforce, HubSpot)
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Meticulous attention to detail and accuracy
• Proven ability to multitask and prioritize in fast-paced environments
• Proactive problem-solving and decision-making skills
• Adaptability and flexibility in managing changing priorities
• Expertise in managing confidential information with discretion
• Proficient in basic graphic design (Adobe Creative Suite)
• Experienced in event planning and coordination
• Strong interpersonal skills and ability to build positive relationships
• Self-motivated and able to work independently or as part of a team
• Proven track record of streamlining processes and improving efficiency
• Multilingual: Fluent in English and Spanish

An Administrative Support professional is responsible for providing efficient clerical assistance to ensure smooth office operations. Key duties include managing files, scheduling appointments, answering calls, and handling confidential data. When writing a resume for this role, highlight strong organizational skills, proficiency in MS Office suite, and the ability to multitask. Emphasize relevant experience demonstrating time management, attention to detail, and achievements that improved office efficiency. Provide specific examples showcasing your problem-solving and communication abilities.

Highly organized and detail-oriented Administrative Support professional with a proven track record of optimizing office operations, streamlining processes, and providing exceptional support to executives and teams. Adept at managing multiple priorities, maintaining confidentiality, and fostering a positive work environment. Skilled in problem-solving and communication, consistently delivering results in fast-paced settings.

• Provided comprehensive administrative support to a team of 5 senior executives, managing complex calendars, travel arrangements, and expense reports
• Implemented a new filing system that increased efficiency by 30% and reduced paper usage by 50%
• Coordinated quarterly board meetings and prepared presentations, ensuring flawless execution and timely distribution of materials
• Served as a liaison between executives and internal/external stakeholders, facilitating seamless communication and problem resolution
• Trained and mentored 2 new administrative assistants, fostering a supportive and collaborative team environment
• Supported a team of 15 consultants, managing schedules, travel arrangements, and expense reimbursements
• Developed and maintained a centralized database for client information, improving data accuracy and accessibility
• Coordinated onboarding for new hires, ensuring a smooth transition and integration into the team
• Planned and executed team-building events and offsite meetings, boosting morale and fostering collaboration
• Received the 'Employee of the Quarter' award twice for outstanding performance and dedication
• Managed office operations for a 50-person team, overseeing supply inventory, equipment maintenance, and vendor relations
• Implemented a new visitor management system, enhancing security and streamlining the check-in process
• Coordinated internal and external events, including team meetings, client presentations, and conferences
• Developed and maintained an office procedures manual, ensuring consistency and efficiency across the organization
• Assisted with HR tasks, including onboarding, benefits administration, and employee relations
• Executive Support
• Office Management
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Project Coordination
• Presentations
• Database Management
• Vendor Relations
• Process Improvement

An Administrative Clerk is responsible for performing a variety of administrative and clerical duties to ensure the efficient operation of an office. Key tasks include managing files, scheduling appointments, data entry, and supporting staff. When writing a resume for this role, highlight your organizational and multitasking abilities through specific examples. Emphasize your proficiency with office software and technology. Use clear formatting and action verbs like "coordinated", "managed" to showcase relevant skills. Keep your resume concise yet informative.

Highly organized and detail-oriented Administrative Clerk with a proven track record of streamlining office procedures and improving operational efficiency. Adept at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Excellent communication and interpersonal skills, enabling effective collaboration with colleagues and clients alike.

• Implemented a new filing system that increased document retrieval efficiency by 30%
• Managed calendars and scheduled appointments for a team of 12 executives
• Prepared and processed expense reports, ensuring 100% accuracy and timely submission
• Coordinated domestic and international travel arrangements, resulting in cost savings of 15%
• Trained 5 new administrative assistants on company procedures and best practices
• Managed inventory of office supplies, ensuring uninterrupted availability and reducing waste by 20%
• Processed incoming and outgoing mail, maintaining accurate records and timely distribution
• Provided exceptional customer service, addressing inquiries and resolving issues promptly
• Assisted in the onboarding process for new employees, ensuring smooth integration into the team
• Maintained a clean and organized office environment, contributing to a professional atmosphere
• Answered and directed phone calls, ensuring prompt and professional communication
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors
• Assisted in planning and organizing company events, contributing to successful execution
• Maintained and updated company databases, ensuring accurate and up-to-date information
• Provided general administrative support to various departments, enhancing overall productivity
• Inventory Management
• Filing and Organization
• Employee Onboarding
• Spreadsheet Management
• Presentation Creation
• Vendor Negotiation

An experienced administrative assistant plays a crucial role in maintaining an efficient and organized workplace. They act as the right-hand to executives and managers, providing high-level administrative support duties such as scheduling meetings, managing files and records, answering phone calls, and handling travel arrangements. When crafting a resume for this role, highlight your skills in areas like proficiency with Microsoft Office, superior organizational abilities, and excellent customer service. Utilize action verbs to describe your achievements and quantify them where possible, such as "Managed complex scheduling for 5 senior executives" or "Streamlined filing system, reducing document retrieval time by 40%." Tailor your resume to each specific job listing, emphasizing the most relevant qualifications and accomplishments. A well-written, achievement-oriented resume can make your candidacy stand out in this competitive field.

Seasoned Administrative Assistant with over 8 years of experience supporting executives and teams in fast-paced environments. Adept at managing complex calendars, coordinating travel, and optimizing administrative processes. Known for exceptional organizational skills, strong attention to detail, and ability to anticipate needs and proactively solve problems.

• Coordinate internal and external meetings, including booking conference rooms, managing attendee lists, and preparing agendas and materials
• Streamline administrative processes, resulting in a 25% increase in efficiency and productivity across the executive team
• Serve as a liaison between executives and internal departments, ensuring smooth communication and timely resolution of issues
• Train and mentor new administrative assistants, fostering a culture of excellence and continuous improvement
• Supported a team of 12 consultants, managing calendars, travel arrangements, and expense reports
• Implemented a new filing system, increasing document retrieval efficiency by 40%
• Coordinated large-scale events, including annual team offsites and client workshops, managing logistics, vendors, and budgets
• Assisted with onboarding new team members, ensuring a smooth transition and integration into the team
• Received the 'Outstanding Support' award in recognition of exceptional performance and dedication
• Provided administrative support to a team of 8 managers in the HR department
• Managed a high volume of emails, phone calls, and requests, prioritizing tasks and ensuring timely responses
• Assisted with the coordination of interviews, including scheduling, preparing materials, and welcoming candidates
• Maintained and updated HR databases, ensuring accurate and up-to-date employee information
• Participated in the planning and execution of employee engagement events, contributing to a positive company culture
• Meeting Coordination
• Process Optimization
• Liaison and Communication
• Training and Mentoring
• Onboarding Assistance
• Email and Phone Management
• Interview Coordination
• Employee Engagement
• Microsoft Office Suite

An Office Administrative Assistant is the backbone of an organization, ensuring seamless operations through meticulous organization and exceptional multitasking abilities. Key responsibilities include managing calendars, coordinating meetings, handling correspondence, and facilitating smooth communication flow. Strong interpersonal skills and a knack for problem-solving are essential. When crafting your resume, highlight any relevant experience with office software and administrative procedures. Showcase your proficiency in verbal and written communication, as well as your keen attention to detail. Quantify achievements that demonstrate your ability to streamline processes, improve productivity, or enhance efficiency. Consider including certifications or training related to administrative skills to set yourself apart.

Highly organized and detail-oriented Office Administrative Assistant with over 7 years of experience in providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing office processes, and creating a positive and efficient work environment. Committed to delivering top-notch administrative services to drive organizational success.

• Managed calendar and scheduled meetings for a team of 12 executives, ensuring optimal time management and productivity.
• Implemented a new filing system that increased efficiency and reduced document retrieval time by 40%.
• Coordinated domestic and international travel arrangements, securing cost-effective options and saving the company over $15,000 annually.
• Served as the primary point of contact for visitors, providing a warm and professional welcome while maintaining office security protocols.
• Trained 3 new administrative assistants, fostering a supportive and collaborative team environment.
• Managed inventory and procurement of office supplies, ensuring uninterrupted operations and saving 15% on annual supply costs.
• Processed invoices and expense reports, maintaining accurate records and facilitating timely reimbursements.
• Assisted in planning and executing corporate events, including annual meetings and team-building activities for over 100 employees.
• Created and maintained a comprehensive database of client information, enhancing customer relationship management.
• Developed and implemented a new onboarding process for administrative staff, reducing training time by 30%.
• Provided administrative support to a team of 8 financial advisors, managing calendars, appointments, and client correspondence.
• Assisted in preparing and formatting financial reports and presentations, ensuring accuracy and visual appeal.
• Maintained a well-organized and efficient filing system for sensitive financial documents.
• Conducted research and compiled data to support business development initiatives.
• Received recognition for exceptional customer service and problem-solving skills.
• Presentation Preparation

Administrative Assistants perform clerical duties like scheduling, file management and project support. For those without experience, highlight transferable skills like communication and organization from academics, extracurriculars and volunteer roles. Emphasize computer skills like MS Office and detail-orientation from coursework or part-time jobs involving customer service or data entry.

Highly organized and detail-oriented individual seeking an Administrative Assistant position. Brings a strong work ethic, excellent communication skills, and a commitment to providing exceptional support to enhance office efficiency and productivity.

• Assisted with filing, data entry, and maintaining organized records for a non-profit organization.
• Demonstrated excellent attention to detail and accuracy in handling sensitive documents.
• Collaborated with staff members to streamline office processes and improve workflow efficiency.
• Provided friendly and professional customer service to clients and visitors.
• Exhibited strong adaptability and quick learning skills in a fast-paced environment.
• Supported faculty and staff with administrative tasks, including scheduling appointments and managing correspondence.
• Demonstrated strong organizational skills by maintaining accurate records and filing systems.
• Assisted in planning and coordinating departmental events and meetings.
• Showcased excellent written and verbal communication skills when interacting with students, faculty, and staff.
• Quickly adapted to new software and technologies to improve productivity and efficiency.
• Greeted visitors and directed them to the appropriate departments or staff members.
• Managed a multi-line phone system, effectively handling and routing calls.
• Maintained a clean and organized reception area, ensuring a welcoming environment for guests.
• Assisted with basic administrative tasks, such as filing and data entry.
• Demonstrated a friendly and professional demeanor while providing excellent customer service.
• Multi-tasking
• Written and Verbal Communication
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Suite (Docs, Sheets, Slides)
• Teamwork and Collaboration
• Scheduling and Calendar Management
• Basic Bookkeeping
• Event Planning and Coordination

An Administrative Assistant Intern provides valuable support to office staff by handling clerical tasks and learning the ropes. When crafting your resume, emphasize your customer service experience and strong computer abilities. Highlight relevant coursework, academic projects, and transferable skills like communication and organization. Use a clear, easy-to-read format and proofread carefully to make a polished impression.

Highly organized and detail-oriented Administrative Assistant Intern with a proven track record of supporting executives and managing office operations. Skilled in multitasking, project coordination, and maintaining a positive work environment. Adept at streamlining processes and improving efficiency to drive business success.

• Assisted executive team with calendar management, travel arrangements, and expense reports, ensuring seamless coordination of schedules and timely submission of documents.
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors to secure cost-effective deals, resulting in a 15% reduction in supply expenses.
• Coordinated internal and external meetings, including booking conference rooms, preparing agendas, and taking detailed minutes, ensuring effective communication and follow-up.
• Streamlined filing system and digitized documents, improving information accessibility and reducing paper usage by 30%.
• Provided exceptional customer service to clients and visitors, creating a welcoming and professional office environment.
• Supported a team of 15 employees by managing mail distribution, answering phones, and greeting visitors, ensuring efficient office operations.
• Assisted with the planning and execution of company events, including annual conferences and team-building activities, contributing to successful events with high employee satisfaction.
• Maintained office equipment, troubleshooting issues, and coordinating repairs, minimizing downtime and ensuring uninterrupted productivity.
• Created and updated company documents, such as presentations and reports, using Microsoft Office Suite, delivering professional-quality materials.
• Collaborated with HR to update employee records and maintain personnel files, ensuring accurate and up-to-date information.
• Welcomed guests, managed check-ins and check-outs, and provided exceptional customer service, contributing to high guest satisfaction ratings.
• Handled reservations and inquiries via phone and email, demonstrating strong communication skills and attention to detail.
• Assisted with administrative tasks, such as filing, data entry, and invoice processing, supporting the smooth operation of the front desk.
• Collaborated with housekeeping and maintenance teams to ensure guest rooms were clean, well-maintained, and ready for occupancy.
• Demonstrated flexibility and adaptability by covering shifts and taking on additional responsibilities as needed, showcasing a strong work ethic and commitment to the team.
• Office Equipment Maintenance

An admin assistant provides essential office support through tasks like data entry, appointment scheduling, and correspondence management. When crafting a resume for this beginner role, clearly highlight your skills in areas like MS Office proficiency, multi-tasking, and organization. Tailor your experience to demonstrate your ability to handle administrative responsibilities efficiently. Moreover, emphasize any internships or part-time jobs that honed your clerical abilities. Keep your resume concise yet informative, ensuring no errors. A well-structured, accomplishment-driven resume can make you stand out as the ideal candidate for an admin assistant position.

Highly organized and detail-oriented administrative professional with a strong passion for supporting teams and streamlining processes. Adept at multitasking, problem-solving, and maintaining a positive attitude in fast-paced environments. Committed to delivering exceptional results and contributing to organizational success.

• Assisted with managing executive calendars, scheduling meetings, and coordinating travel arrangements
• Maintained accurate records and filed documents using a cloud-based system, improving efficiency by 25%
• Greeted clients and visitors, ensuring a positive first impression and providing exceptional customer service
• Collaborated with cross-functional teams to organize company events and conferences for up to 200 attendees
• Streamlined office supply inventory management, reducing waste and saving the company over $2,000 annually
• Welcomed guests, handled check-ins, and provided information about gym facilities and class schedules
• Managed phone lines, responding to inquiries and directing calls to appropriate departments
• Maintained a clean and organized front desk area, ensuring a professional appearance at all times
• Assisted with membership sales and renewals, contributing to a 15% increase in member retention
• Trained 3 new receptionists on front desk procedures and customer service best practices
• Provided administrative support to the center's staff, including data entry, filing, and copying
• Assisted in organizing and promoting fundraising events, helping raise over $10,000 for youth programs
• Created and maintained a database of donors and volunteers, streamlining communication efforts
• Developed a new filing system for participant records, improving information accessibility and privacy
• Demonstrated flexibility by taking on additional responsibilities as needed, such as supervising youth activities
• Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Verbal and Written Communication
• Filing and Data Entry
• Schedule Management
• Front Desk Operations

As an entry-level administrative assistant, you'll be the backbone supporting an office's day-to-day operations. Duties include managing schedules, answering calls, data entry and handling correspondence. When crafting your resume, highlight any relatable experience like customer service roles or internships. Focus on showcasing strong organizational, communication and tech skills. For a winning resume format, start with a concise summary highlighting your key strengths. Then list out experience details using quantifiable accomplishments where possible. Clean formatting with strategic keyword use can also help your resume stand out. Remember, tailoring your resume to each specific role is crucial.

Highly organized and detail-oriented administrative professional seeking an entry-level position to leverage strong communication, multitasking, and problem-solving skills. Adept at managing multiple priorities in a fast-paced environment while maintaining a positive attitude and delivering exceptional results.

• Assisted the administrative team with day-to-day office operations, including answering phones, scheduling meetings, and maintaining filing systems
• Processed and distributed incoming and outgoing mail, ensuring timely delivery and organization
• Managed the office supply inventory, placing orders as needed and maintaining accurate records
• Provided support for company events, including logistics planning, guest list management, and on-site coordination
• Received praise from supervisors for exceptional attention to detail and ability to quickly learn new tasks and procedures
• Served as the first point of contact for students, faculty, and visitors at the university's Student Services office
• Managed the front desk, directing inquiries and providing information on university policies and procedures
• Scheduled appointments for academic advisors and counselors using an online booking system
• Assisted with data entry and document preparation, ensuring accuracy and confidentiality
• Consistently received positive feedback from students and staff for providing friendly and efficient service
• Greeted patients and visitors, providing directions and answering general inquiries
• Managed the check-in process, verifying patient information and updating electronic health records
• Scheduled and confirmed appointments, ensuring smooth patient flow and minimizing wait times
• Assisted with administrative tasks, such as filing, copying, and organizing patient documents
• Recognized by the center's management for demonstrating compassion and professionalism in a healthcare setting
• Phone Etiquette
• Google Workspace (Docs, Sheets, Slides, Gmail)
• Social Media Management

A Junior Admin Assistant provides clerical support by managing office communications, filing, data entry, and other tasks. Successful candidates have basic computer skills and strong organization. For the resume: Emphasize any relevant admin experience, familiarity with office software, and abilities like attention to detail. Open with a summary highlighting your organizational talents and customer service strengths.

Highly motivated and detail-oriented Junior Admin Assistant with a proven track record of providing exceptional support to executives and teams. Skilled in managing multiple tasks, optimizing administrative processes, and ensuring smooth office operations. Adept at handling confidential information with discretion and maintaining a professional demeanor in fast-paced environments.

• Provided comprehensive administrative support to a team of 10 executives, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Streamlined office processes by implementing a new digital filing system, reducing paper usage by 40% and improving document retrieval efficiency.
• Managed the onboarding process for new hires, ensuring smooth integration and reducing time-to-productivity by 25%.
• Organized and coordinated monthly company-wide events, fostering a positive work culture and boosting employee engagement.
• Handled sensitive client information with the utmost confidentiality, maintaining trust and building strong relationships.
• Provided exceptional front desk support, greeting visitors, managing incoming calls, and handling general inquiries.
• Maintained office inventory, ensuring adequate supplies were always available and minimizing waste.
• Assisted with the preparation of monthly financial reports, ensuring accuracy and timely submission.
• Coordinated the maintenance and repair of office equipment, minimizing downtime and ensuring uninterrupted operations.
• Demonstrated flexibility by providing support to various departments during peak periods, contributing to overall team success.
• Provided administrative support to the Human Resources department during a busy summer internship program.
• Assisted with the organization and execution of employee training sessions, ensuring smooth logistics and positive participant feedback.
• Conducted research on industry best practices and presented findings to the HR team, contributing to the development of new initiatives.
• Maintained and updated employee records in the HRIS system, ensuring data accuracy and compliance with company policies.
• Demonstrated a strong work ethic and willingness to learn, receiving positive feedback from supervisors and colleagues.
• Documentation Management
• Office Supply Management
• Records Management
• Professional Communication

A senior administrative assistant oversees administrative operations, manages executives' schedules, and prepares reports. For the resume, highlight organizational skills, multitasking abilities, and relevant software expertise. Quantify achievements highlighting efficiency, attention to detail, and strong work ethic.

Highly organized and detail-oriented Senior Administrative Assistant with over 8 years of experience providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing workflows, and enhancing operational efficiency. Known for strong communication skills, problem-solving abilities, and a proactive approach to anticipating and addressing organizational needs.

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Streamline office processes, resulting in a 25% increase in productivity and cost savings of $50,000 annually
• Plan and execute company events, including board meetings, conferences, and team-building activities for up to 200 attendees
• Serve as a liaison between departments, facilitating effective communication and collaboration
• Train and mentor junior administrative staff, fostering a supportive and efficient work environment
• Provided comprehensive administrative support to a team of 5 executives, managing complex schedules and ensuring seamless operations
• Conducted research and prepared reports, presentations, and correspondence for executive meetings and client engagements
• Managed expense reports and reimbursements, ensuring accuracy and compliance with company policies
• Coordinated domestic and international travel arrangements, securing cost-effective options and managing itineraries
• Provided administrative support to a team of 20 professionals, handling scheduling, correspondence, and document preparation
• Maintained and updated databases, ensuring accurate and up-to-date information for client projects and internal resources
• Assisted with the onboarding process for new hires, facilitating smooth transitions and integration into the team
• Managed office supplies inventory, ensuring adequate stock levels and placing orders as needed
• Received recognition for exceptional performance and dedication, earning the 'Employee of the Quarter' award
• Travel Arrangements
• Document Preparation
• Supply Inventory
• Training & Mentoring
• Research & Analysis
• Verbal & Written Communication

• Knowledge Base
• Free Resume Templates
• Resume Builder
• Resume Examples
• Free Resume Review

How to Write a administrative assistant resume?

[ Click here to directly go to the complete administrative assistant resume sample ]

You are not just an "admin. asst.".

To discover the respect, value and power of the administrative profession you must have a resume that sets you apart.

Administrative assistants are the powerhouses of the office.

Without the admins, the gears that keep the office running smoothly would stutter and eventually come to a halt.

Skilled administrative assistants are masters of multitasking , discretion , and time management . Further, they possess the core administrative assistant resume skills.

How do you show these skills and your achievements on a professional administrative assistant resume?

In this blog we will talk about:

• What is administrative resume and how to use it?
• How to write the professional summary of administrative assistant resume?
• How to write the professional experience section in the administrative assistant resume?
• How to craft a perfect education section for the administrative assistant resume?
• How to optimize the key skills section in the administrative assistant resume?

To the greatest extent possible, you need to come up with examples of these traits to show in your resume. Here's where you start:

What is an Administrative Assistant Resume?

An administrative assistant is the office’s one-person special operations unit. You run the office like clockwork.

The key to successfully landing a job you love is to create an admin assistant resume that stands you out among the crowd. Administrative assistant positions often require a high level of attention to detail and superb communication skills.

So, it is imperative for your admin assistant resume to clearly convey your most relevant skills and abilities pertaining to the recruiter's expectations.

You shall find administrative assistant resume examples which shall help you develop your own document.

To begin with, an entry level administrative assistant resume should essentially contain the following expertise:

• Formal/vocational training/education (Eg. Associate’s degree in Administrative Assisting)
• Good command over English and business writing skills
• Familiarity with MS Office Suite
• Word processing/desktop publishing/database management
• Knowledge about office procedures/business communication
• Transcription, proofreading and accounting principles
• Web designing, management skills, and prior work experience

Administrative Assistant Salary

The Administrative Assistant Salary can differ based on different factors like job location, work experience, industry type, and skill expertise. You can check out the average administrative assistant salart in the US as per some renowned career portals:

Who Should Use an Administrative Assistant Resume?

If you're in the administration field, you probably want a resume that reflects your knowledge, skills and experience according to the position you're looking for.

An administrative assistant resume is often helpful for a candidate when s/he is looking to reflect his expertise in the following responsibilities :

• Providing general and clerical support
• Maintaining the filing system
• Prioritizing and managing projects
• Resolving conflicts and critical administrative problems
• Managing calendars and scheduling meetings
• Preparing and modifying documents
• Conducting research and performing data entry
• Processing and managing client calls
• Compliance with office policies and procedures
• Point of contact for clients
• Tracking accounting information
• Coordinating between professionals and departments

When to Use an Administrative Assistant Resume?

An administrative assistant handles a variety of important everyday tasks, and plays an important part in helping businesses and organizations run smoothly.

Different companies have different needs, and therefore there is no single item that every Administrative Assistant employer is looking for on a resume.

Some specialized businesses may require certain kinds of knowledge and experience, but for most positions, simply having education or experience in the business world will give your resume a leg up.

Aim to prove this through either highlighting your past experience or detailing your relevant education. An Associate’s in a business-related field, for example, would certainly make you equipped for the job!

Why Should You Use an Administrative Assistant Resume?

Recruiters usually look for candidates with a fearless approach , a sense of flexibility , and a positive attitude .

While applying for the target job, how do you show off these specific traits in your administrative assistant resume?

It's pretty simple.

• Chronologically arrange your past positions in a series of headings
• Draft a brief summary and key skills with your most relevant qualifications.
• List your educational qualifications at the end
• Highlight relevant special skills/achievements/projects

Some valuable factors that strengthen your admin resume are:

• event planning
• communication
• schedule management

Writing a great Administrative Assistant resume starts with 3 simple but important steps:

• Refer to the job description .
• Highlight skills, awards and certifications that match your requirements.
• Create a MasterCV and a summary of your qualifications .

How Do You Write an Administrative Assistant Resume?

To create a resume that helps position you as the most attractive candidate out of a group, it’s critical you are both thorough and concise.

Emphasize your most applicable skills and experience and use key terms that an application tracking system will pick up.

It is also important that you format your resume properly and make sure it is easily readable.

Administrative responsibilities comprise creating, disseminating and managing a large quantity of important data and documents. A messy or incoherent resume may prove that you are unprepared for the task.

Administrative Assistant Sample Resume

Let's look at the following administrative assistant resume sample:

A comprehensive and well-organized resume can make a big difference.

Between getting the interview and missing the job opportunity, we suggest you ensure that your administrative resume has the most important features

To craft a resume that helps you secure that job, check out these administrative assistant resume examples .

First, write your name , followed by your contact details on the top:

This could occur in parallel or in sequence.

However, if you are using a text editor , you may also relay your information in sequence:

Either way, make sure your name, contact information and resume headline are present simultaneously.

Your resume headline for administrative assistant is essentially your profile title.

Hands down, the most relevant title for you administrative assistant resume is " Administrative Assistant ".

Include a summary statement that packs a punch and a thorough work history, skills, and education section.

Administrative Assistant Resume Key Sections

Administrative assistant resume summary/ objective.

Admin assistant roles require a blend of soft skills and technical abilities, so your admin resume summary should include examples of both.

If you are a current graduate or a career-changer you might want to go for the resume objective statement .

An effective administrative assistant resume objective should:

• not be generic
• be short, sweet
• take no time in explaining why you should be hired for the specific position
• introduce your years of experience
• relay the main functions you performed

A great resume will be tailored to fit the job being applied for, so when the summary or objective, try to hit on the required responsibilities of that job.

Be selective when choosing between achievements and prioritizing between the duties performed.

• Try limiting them to meet the requirements stated in the target job.
• Relay your most unique qualities that will help the company be successful.
• Showcase the right skills to meet your adaptable personality.

You may further furnish your career objective with your educational degrees , certifications , and language proficiency .

While bilingual skills are not usually required as part of administrative assistant resume skills, it may be a nice bonus for international companies.

If you are an experienced administrative assistant write an administrative assistant resume summary .

Your summary statement should:

• be the first impression to your potential employer
• focus on the most attributive skills , expertise , and characteristics
• be sentence fragments in first-person without the pronouns
• comprise 2-3 sentences
• not have bullet points

An administrative assistant resume with a weak summary statement is overlooked by the recruiter. It is best to get it reviewed by industry experts.

The administrative assistant resume summary should include the most relevant experiences and skills you have obtained as an admin assistant.

Tailor the relevant skills/experience to your target job.

Mention any jobs you held in the past that were in a related field to the one you are applying for and suggest how those experiences would make you a good fit for the position.

Since an admin assistance is usually a junior candidate, the common administrative assistant resume objective is written in the following manner:

6+ years experienced & result oriented administrative assistant skilled in calendar management, handling communications, coordination, datasheet compilation and handling teams. Have gained significant experience in conducting different kinds of administrative work. Adept at scheduling meetings as well as managing the calendar of top management. Proficient at handling both inbound as well as outbound communication to ensure timely delivery to the intended recipients. Can handle all other administrative tasks to ensure that offices keep on functioning at their peak capacities. Looking to apply the acquired gamut of skills in a challenging role.

However, to turn the same into an effective administrative assistant resume summary, you may exclude sentences like the following:

"Have gained significant experience in conducting different kinds of administrative work." "Can handle all other administrative tasks to ensure that offices keep on functioning at their peak capacities." "Looking to apply the acquired gamut of skills in a challenging role."

Adding the most relevant administrative assistant resume skills is the key to an effective summary.

For instance, adding words per minute (WPM) to a niece’s resume would not be relevant, as most of their job is done physically and not at a computer.

However, adding WPM to an administrative assistant resume should add value and credibility to the applicant.

The necessary administrative skills for resume also contains Microsoft Office Suite . Knowledge of Microsoft Office is often mentioned in administrative assistant job description for resume.

While listing Microsoft Office, do not list each Microsoft Office application , but combine them under the same suite.

The following are core administrative assistant resume skills as used in the administrative assistant resume sample:

However, may administrative assistant resume examples also showcase skills in:

• Illustrator
• Accounting Softwares like QuickBooks

If you are a senior applicant you may want to add the most important skills on your resume:

• Microsoft Office (Word, Excel, Outlook, Powerpoint)
• Database management
• Calendar management
• Office equipment operation (copiers, fax machines, etc)
• Supply management
• Inventory control
• Editing and Proofreading
• Business Knowledge

Also Read: How to frame skills section of a resume?

Easily customize them with Hiration's administrative assistant resume templates.

Professional Experience Section

Do not list out your day to day responsibilities.

First, be selective and list only the responsibilities and achievements that meet the target job requirements.

For example, the sample candidate chose to prioritize the key point:

• "Managing a team of 3 junior administrative assistants to complete all the assigned tasks"

You may add more information to the same line to make it more valuable:

• "Managing a team of 3 to manage budget of USD 30,000 on a monthly basis to facilitate operations".

However, from the same administrative assistant resume example, the following can be removed as it is clearly reflected from the section title itself:

• "Appointed as the Administrative Assistant in the CEO's office"

Secondly, start each point with an action verb. This should power up your professional experience section .

Refrain from using phrases like "responsible for" or "worked on". Instead use power verbs like " managed ", " coordinated " and " enhanced " to catch the recruiter's attention.

Always combine like points and remove fluff to save precious resume space.

Finally, quantify your administrative resume points. For example Collating 2,000+ datasheets every year Preparing ~1,000 time sheets and expense reports on a yearly basis

These points denote direct figures which instill confidence in the recruiter about the required functions you are able to perform.

Support your claims from the Administrative Assistant resume objective section with examples in your professional experiences.

Let's look at the following " PROFESSIONAL EXPERIENCE " section from the experienced administrative assistant resume:

McKinley FMCG Administrative Assistant New York, US Apr '13 - Present (McKinley is one of America's leading producers of FMCG products Md. soups, canned foods etc.)

• Appointed as the Administrative Assistant in the CEO's office
• Managing a team of 3 junior administrative assistants to complete all the assigned tasks Calendar Management
• Handling the scheduling of all meetings & appointments for the CEO
• Taking care of all the domestic as well as international travel arrangements for the CEO & the executive team Communication Management
• Compiling all the inbound communication (emails, phones etc.; 5k+ per day) & presenting it on a regular basis
• Ensuring that all outbound communication (emails, messages etc.; lk+ per day) is delivered on time Coordination between Departments
• Ensuring proper coordination between different departments via the CEO's office such as forwarding the right documents etc. Report & Datasheet Compilation
• Compiling datasheets received from different departments including operations, sales etc. and presenting it to the CEO
• Responsible for collating 2,000+ datasheets every year
• Creating —1,000 time sheets and expense reports on a yearly basis Office Management
• Managing the office stationary inventory to ensure 100% availability
• Ensuring upkeep & cleanliness of the CEO's office by coordinating with 5+ cleaning staffs

Writing the professional experiences section takes 5 simple steps:

• Write your profile header with all necessary data
• Frame STAR (Situation-Task-Action-Result) points
• Begin each point with an action verb
• Club similar points under one broad umbrella of skills
• Signify this skill with a bucket ( function ) you are adept at

This is the ideal header as can be formatted on Hiration's online resume builder .

You may also club buckets like " Office Management " and " Calendar Management " together and write all the points under them.

For work experiences in your previous stints , always start with a verb in the past tense as is in the administrative assistant resume sample:

• Worked in a team of 3 to handle all the administrative tasks in the Marketing Director's office
• Responsible for managing the calendar as well as the travel arrangement for the Director & her team
• Maintained the records for all the employees in the marketing department
• Organized weekly sales and marketing conference with 10 other city offices across the country

We have highlighted further points from multiple administrative assistant resume examples for consideration:

"Developed new filing system as per organizational practices to save USD 5,000 YoY in labor expenses"

Proves that the candidate is:

• skilled and competent
• can take the necessary initiative
• acknowledges compliance
• can cut costs for the company

"Trained and led 2 administrative assistants during company expansion while ensuring compliance company policy"

• able to train new employees
• competent and confident
• could be trusted by management to handle sensitive tasks
• exhibits sincere compliance with company policy

"Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports on a weekly basis for management"

Here, the candidate:

• quantifies the number of reports made on a weekly basis
• gives the recruiter a clear picture of the scope of her responsibility
• shows efficiency in work and excellent time management skills
• relates that the s/he can process data quickly

The first step to writing impactful sentences, is to begin with action verbs.

The following admin resume action verbs are often competent with the roles and responsibilities of an administrative assistant:

Also Read: How to use action verbs in a resume?

Most candidates do not focus on achievements during their jobs while writing administrative assistant resumes.

However, these details make your resume stand out, instead of daily tasks and duties.

Therefore, instead of writing administrative assistant duties for resume like:

• Unlocked the office each morning
• Wrote letters and emails

You may exemplify your key contributions and achievements for your administrative assistant resume:

• Reduced company expenses by USD 1,500 YoY by designing contemporary organizational policies
• Maintained pancutality by managing appointment calendar for 12 conference rooms

Education Section

Although administrative assistant positions do not typically require a college degree, your educational background is still an important part of your resume.

To add appeal to your application, include:

• Distance/continued Education Courses
• Specific Training

Keep this section straightforward. Employ only a few best practices:

• Begin with your highest level of education
• Order in reverse chronological order
• List all designations/certificates earned

A couple of thumb rules if your job

• only asks for a college degree, you may remove your high school information
• does not require undergraduate coursework, you may include your diploma

However, if you are looking to write your headers on a text editor you may use the following template:

In the given administrative assistant resume sample,

• Course: Bachelor of HRM
• University: NYU
• Location: New York, US
• Dates: Jun '07 - Apr '11
• Company Description: NYU is a top ranked public university in the USA
• Contribution/Development: Top 15 percentile of the class

Projects Section

Selected Projects

You typical project section on an administrative assistant resume, as any other section, comprises the most relevant data for the recruiter to consider.

This example from our administrative assistant resume sample shows one project: Development of a novel approach for evaluating employees, '09

• Acquired in-depth knowledge on concepts of compensation, reward & equity
• Articulated it in research reports on the facets of Wages & salary administration, installing a salary & wage system etc.

Additional Sections

The additional sections which are relevant to the administrative assistant resume sample are:

CO CURRICULAR ACTIVITIES

• 1st position, national level elocution competition | Harvard University | '08

Scholarships

• Awarded the WO:Wight Scholarship' worth USD 150k for my undergraduate studies | '11

EXTRA CURRICULAR ACTIVITIES

• 1st position, International Sports Quiz | NYU | '10
• 1st Runners Up, Inter College Science Quiz | UCLA | '09
• 1st position, Inter College debate competition | NYU | '09
• 1st position, National Level elocution competition | Harvard University | '08
• Use your personal and existing network - friends, family, former clients, etc. - for personalized job alerts.
• Market your skills and expertise.
• Boost your online presence to enhance the chances of getting shortlisted.
• Keep a positive attitude at the interview.
• Revamp your resume before a job search and get it professionally reviewed.
• Keep it short Recruiters skim through ~1000 on a daily basis. Make sure your data is relevant , phrased easily and arranged in bullet points .
• Do not use fancy fonts Both the ATS and recruiter may find it difficult to read some fonts. Therefore, stick to professional, serif fonts like Calibri or Verdana .
• Retain white space Do not push the margins to the edge. You resume format for administrative assistant should ensure sufficient white space around all margins of the document.
• Use an organized template Professionally speaking, fancy is not better. For a successful resume for administrative assistant, simple and professional is the way to go.

Keep your layout organized , with clear breaks between sections and easily available information. You may even use a traditional format .

Key Takeaways

• Administrative assistant resumes are mostly for junior positions .
• Recruiters prefer an administrative assistant resume objective .
• Write your name and contact details on top of the admin assistant resume.
• The resume headline for administrative assistant resume is " Administrative Assistant ".
• Frame STAR contribution points to make the best of all your resume points.
• A professional administrative assistant resume has a summary with 2-3 sentences.
• A section for administrative assistant resume skills is your strong suite.

Following these steps will lead you towards a job-winning Administrative Assistant Resume. However, you can leverage Hiration's 360-Degree Career Building Platform to craft your Administrative Assistant Resume. It comes with 24X7 chat support to assist you during every hurdle. Moreover, in case of any query, you can contact us at [email protected] .

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Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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• Career Blog

Administrative Assistant Resume: Tips & Examples for 2024

As an administrative assistant, your job responsibilities may vary from day to day, but the importance of your role in the organization cannot be overstated. You are responsible for managing information, maintaining schedules, and supporting the overall functionality of your company.

In order to secure a position as an administrative assistant, you will need to have a strong resume to showcase your skills and experience. The purpose of this article is to provide tips and examples to help you create an effective administrative assistant resume that will help you stand out to potential employers.

Purpose of an administrative assistant resume

The purpose of an administrative assistant resume is to provide a clear and concise summary of your qualifications, experience, and skills. It should highlight your strengths as an administrative assistant, and demonstrate your ability to handle a variety of tasks and responsibilities.

Your resume should be tailored to the specific job you are applying for, and should emphasize the skills and experience that are most relevant to the position. This may include your proficiency in organizing and managing information, your experience with specific software programs, and your ability to communicate effectively with clients and colleagues.

The role of an administrative assistant

The role of an administrative assistant is to provide support to the organization by managing information, maintaining schedules, and coordinating tasks and projects. Administrative assistants may work in a variety of industries, including healthcare, education, government, and private industry.

In addition to managing information and schedules, administrative assistants may also be responsible for ordering supplies, conducting research, and preparing reports and presentations. As an administrative assistant, you will need to be highly organized, detail-oriented, and able to work independently to ensure that tasks and projects are completed on time and to a high standard.

The role of an administrative assistant is vital to the success of any organization, and requires a unique set of skills and qualifications. By crafting an effective administrative assistant resume that highlights your strengths and experience, you can position yourself as a top candidate for the job.

Understanding the Job Requirements

When it comes to crafting an administrative assistant resume, understanding the job requirements is key to standing out as a top candidate. Here are some key skills and qualifications to keep in mind when applying for an administrative assistant position.

Key skills and qualifications

First and foremost, a successful administrative assistant must have excellent organizational skills. The ability to juggle multiple tasks and prioritize them efficiently is critical to success in this role. Additionally, proficiency in computer software such as Microsoft Office and Google Suite is often required. Strong communication skills, both written and verbal, are also important for administrative assistants, as they frequently interact with clients, customers, and colleagues.

In terms of qualifications, a high school diploma is typically the minimum requirement for an administrative assistant role. However, many employers prefer candidates with some college education or an associate’s degree in a related field. Some positions may also require certification in areas such as bookkeeping or office management.

Job responsibilities

The job responsibilities for an administrative assistant can vary depending on the company and industry. Generally speaking, administrative assistants provide support to executives, managers, or other team members within an organization. Some common job responsibilities include:

• Managing and scheduling appointments and meetings
• Answering and directing phone calls and emails
• Creating and organizing files and documents
• Conducting research and preparing reports
• Handling basic bookkeeping and accounting tasks
• Coordinating travel arrangements and expense reports

In addition to these general duties, specific job responsibilities may vary depending on the nature of the business. For example, an administrative assistant working for a legal firm may be responsible for maintaining client files and assisting with legal research, while an administrative assistant at a marketing agency may be responsible for managing social media accounts and coordinating marketing campaigns.

Understanding the specific job requirements and tailoring your resume to meet them can increase your chances of landing an administrative assistant position. By highlighting your relevant skills and experience and demonstrating your ability to handle the job responsibilities, you can make a strong impression on hiring managers and stand out as a top candidate.

Formatting Your Resume

When it comes to crafting a well-rounded administrative assistant resume, the presentation and format are just as important as the content. The way your resume looks and feels can determine whether or not you land an interview or job offer.

Choosing the Right Resume Format

There are three main types of resume formats: chronological, functional, and combination. Depending on your experience and career goals, one format may better suit your needs than the others.

A chronological resume format is ideal for individuals who have a consistent work history and want to showcase their career progression. This format lists your work experience in reverse chronological order, starting with your most recent job.

A functional resume format is best for candidates who have gaps in their work history or are making a career change. This format highlights your skills and abilities rather than your work experience.

A combination resume format is a mix of the chronological and functional formats, emphasizing your skills while also including your past employment history.

Tips for Creating a Professional Layout

Now that you’ve chosen a resume format that best fits your situation, it’s time to make sure the layout is polished and professional. Follow these tips for a clean, visually appealing resume:

• Keep your font consistent and easy to read
• Use bullet points to break up long paragraphs
• Start each bullet point with an action verb to showcase your accomplishments
• Utilize white space to avoid clutter and make your resume easier to skim
• Use bold font or caps for section headers to make them stand out
• Include a professional email address and phone number

Remember, your administrative assistant resume is your first impression to potential employers. Making sure it is formatted in a professional and visually appealing manner can make all the difference in the hiring process.

Writing an Engaging Professional Summary

A professional summary is a brief paragraph that highlights your most relevant skills, experiences, and accomplishments. It’s placed at the top of your resume and serves as an introduction to the rest of the document. Writing a captivating summary is crucial, as it can make or break your chances of landing an interview.

Importance of a Professional Summary

Recruiters and hiring managers are busy people who scan resumes quickly. A well-written professional summary can grab their attention and entice them to read further. It also provides a snapshot of what you can bring to the table and why you’re the best candidate for the job.

Tips for Writing a Captivating Summary

• Keep it short and sweet. Your summary should be no longer than 3-4 sentences.
• Highlight your relevant skills and experiences. Focus on the ones that align with the job description.
• Use strong, action-oriented language that showcases your accomplishments. Avoid passive verbs like “assisted” or “helped.”
• Tailor your summary to each job you apply for. Make sure it reflects the specific requirements of the position.
• Include keywords that are relevant to your industry or the job you’re applying for.
• Don’t be afraid to showcase your personality. Inject some of your personal brand into your summary.
• Lastly, proofread your summary to ensure it’s free of errors and effectively communicates your value proposition.

By following these tips, you can craft a professional summary that effectively showcases your skills and experiences, while captivating the attention of recruiters and hiring managers.

Highlighting Your Work Experience

As an administrative assistant, showcasing your work experience is crucial to landing your next job. Your work history is the primary way employers judge your capabilities, and it can play a significant role in determining the job offer’s details.

Importance of Showcasing Work Experience

Highlighting your work experience is the most effective way to prove that you have the skills and knowledge necessary to excel in the role you’re applying for. Whether you’re on the hunt for your first administrative assistant job or looking to climb the ranks, your experience is a reflection of your ability to perform the job’s duties.

A well-crafted work experience section on your resume can give you a significant advantage by demonstrating your:

Accomplishments: Share your most meaningful achievements in your work experience section, letting employers know what you’ve accomplished in previous roles.

Expertise: Your work experience can highlight the areas you’re most skilled in, revealing your expertise in areas such as scheduling, data entry, and customer service.

Adaptability: Featuring your work experience shows that you’re adaptable and that you’ve been able to perform in a variety of environments.

Tips for Highlighting Your Experience

Consider the following tips when you’re ready to highlight your work experience on your administrative assistant resume:

Tailor your work experience to the job : Highlight the experiences that match the required skills and experience listed in the job posting. Doing so shows an employer that you’re intentional in meeting their needs.

Break down your job responsibilities : Use bullet points to show employers what you did day-to-day in your previous administrative roles. This helps the employer know what they can expect from you in the future.

Use numbers and action verbs : Use specific numbers and action verbs to communicate your experience and accomplishments. For example, you could write, “Managed a team of three administrative assistants and reduced schedule conflicts by 60%.”

Feature your most recent experience first : Prospective employers are usually most interested in your most recent and, therefore, most relevant work experience.

Leave out irrelevant or outdated work experience : Only include work experience that is relevant to the administrative assistant job you’re applying for. It’s also okay to exclude jobs from longer than ten years ago.

Following these tips will ensure that you showcase your work experience effectively and make the best possible impression on prospective employers.

Demonstrating Your Skills

As an administrative assistant, it’s important to showcase your skills and expertise on your resume. Hiring managers want to see the specific abilities you bring to the table, as well as how you’ve demonstrated them in your previous roles. Here are a few key skills to include on your resume:

Communication:  Administrative assistants are often the primary point of contact for clients, customers, and employees. It’s essential to have strong verbal and written communication skills, as well as the ability to convey complex information clearly and concisely.

Organization:  As an administrative assistant, you’ll likely be responsible for keeping track of schedules, appointments, and documents. Demonstrating your organizational skills on your resume can help prove your ability to manage multiple tasks and prioritize your workload.

Problem-solving:  Another important skill for administrative assistants is the ability to identify and solve problems quickly and efficiently. This could involve anything from addressing a customer complaint to finding a missing document.

Computer skills:  In today’s digital age, it’s essential to have strong computer skills as an administrative assistant. Make sure to highlight any experience you have with software programs like Microsoft Office, Google Suite, or project management tools.

Once you’ve identified your key skills, it’s important to demonstrate them effectively on your resume. Here are a few tips:

Use specific examples:  Instead of simply listing your skills, try to include specific examples of how you’ve used them in previous roles. For example, rather than saying “Strong communication skills,” you could write “Communicated effectively with clients and team members to ensure project success.”

Quantify your achievements:  Whenever possible, try to include specific numbers or data to demonstrate your impact. For example, instead of saying “Managed multiple projects,” you could write “Successfully managed up to 10 projects simultaneously, resulting in a 20% increase in productivity.”

Tailor your resume to the job:  Depending on the position you’re applying for, you may need to highlight different skills and experiences. Make sure to carefully read the job description and adjust your resume accordingly.

By highlighting your key skills and demonstrating them effectively on your resume, you can increase your chances of landing the administrative assistant role you’ve been dreaming of.

Education and Certifications

Education and certifications play a crucial role in the administrative assistant profession. This section should be included in your resume to show that you have the necessary knowledge and skills to excel in this role. Listing your educational achievements and certifications also communicates your commitment to learning and professional growth.

Importance of listing education and certifications

Listing your education and certifications can set you apart from other candidates who have similar work experiences. Employers often use this information to determine whether a candidate is a good fit for the job. It also shows that you have invested time into improving yourself professionally, which is a valuable trait in any position.

For those just starting in their career, education can be particularly important. It demonstrates that you have acquired knowledge and skills in specific areas relevant to the job, which can compensate for any lack of experience. For those already established in their career, ongoing education and certifications show a dedication to keeping up with current trends and best practices in the field.

Tips for showcasing educational achievements

When listing your educational achievements, it’s important to be clear and concise. Start with the most recent degree or certification and work backwards. Include the name and location of the institution, the degree or certification obtained, and the date of graduation or certification. If you have a particularly high GPA or received any academic awards, be sure to include those as well.

If you have completed any relevant courses, such as those in computer technologies, office management, or customer service, make sure to include those as well. This can demonstrate your ability to apply your knowledge to the position in question.

Don’t forget to list any relevant certifications you may have earned, such as a Certified Administrative Professional (CAP) or a Microsoft Office Specialist (MOS). These certifications demonstrate your proficiency in key skills and can set you apart from other candidates.

Including your education and certifications can be a great asset in your administrative assistant resume. Demonstrating your academic achievements and ongoing professional development can communicate your dedication to the job and your willingness to learn and grow in your role. By following these tips, you can effectively showcase your educational achievements to potential employers.

Including Keywords

An essential aspect of crafting an effective resume is incorporating relevant keywords that match the job description. This process can increase the chances of your resume passing through the initial applicant tracking system (ATS) screening, leading to an interview call. Here are some tips for including keywords in your administrative assistant resume:

Importance of using relevant keywords

Keywords are specific terms or phrases that recruiters or hiring managers often look for when screening resumes. Recruiters use ATS to scan resumes for keywords that match the job description. Failure to use relevant keywords may result in your resume not appearing on the hiring manager’s or recruiter’s radar, indicative of your inability to match the job requirements, and eventually leading to rejection.

Using relevant keywords can provide clarity about the job requirements and responsibilities to the recruiter. They can be industry-specific, skills, qualifications, or even soft skills related to the job. A well-crafted resume with relevant keywords can grab the recruiter’s attention and increase your chances of screening through the initial ATS.

Tips for incorporating keywords

Identify job-specific keywords : The first step towards incorporating keywords is to identify job-specific keywords by carefully analyzing the job description. Look for phrases, requirements and responsibilities, and essential skills the company requires. You can use online keyword tools, such as Google Adwords, to research job-specific keywords.

Match the language : Ensure that the language used in your resume matches the job description. Use similar terms, synonyms or use additional words that describe the same details to convey the same message as the job description.

Incorporate keywords throughout your resume : Rather than just including keywords in the skills section, try incorporating them throughout your resume. Utilize the summary, work experience, and achievements sections to include relevant keywords.

Be genuine : Do not stuff your resume with keywords or use irrelevant keywords to match the job requirements. It shows ignorance of the job requirements, and recruiters can easily identify keyword stuffing, which can lead to rejection.

Include both hard and soft skills : Include both hard skills and soft skills that match the job description. Hard skills are the technical skills specific to the job, whereas soft skills are interpersonal traits such as communication, problem-solving, teamwork, and leadership.

Relevant Certifications : If you hold any relevant certification, ensure you mention the certification’s name and the body that awarded it in the certification section of the resume. It can help match the job requirements and show the recruiter that you have credibility.

Including relevant keywords in your administrative assistant resume can increase the chances of your resume passing the ATS screening and landing an interview call. Ensure that you identify job-specific keywords, match the language, incorporate keywords throughout your resume, and include both hard and soft skills. Be genuine, and ensure that you have the necessary certifications, if possible.

Adding Achievements and Awards

As an administrative assistant, your resume should not only list your job duties and responsibilities, but also highlight your achievements and awards. Doing this helps to demonstrate your value as a professional, and sets you apart from other candidates who may have similar job experiences.

Importance of including achievements and awards

Including achievements and awards in your resume helps to showcase your skills, expertise, and accomplishments. This section of your resume is an opportunity to highlight specific examples of how you have excelled in your job, and provide concrete evidence of your contributions to your past employers.

Moreover, highlighting your achievements and awards demonstrates your commitment to continuous learning and professional development. By showcasing your ability to take on new challenges, learn new skills, and deliver results, you position yourself as a valuable asset to any team.

Tips for showcasing accomplishments

To effectively showcase your achievements and awards, consider the following tips:

• Quantify your achievements: Use specific numbers or percentages to demonstrate the scope and impact of your contributions. For example, instead of saying “managed a busy office”, say “managed an office of 15 employees, increasing productivity by 25%.”
• Focus on results: Highlight the outcomes of your efforts, such as cost savings, revenue generated, or processes improved. This helps to demonstrate the tangible benefits of your work.
• Tailor your achievements to the job: Highlight the achievements that are most relevant to the job you are applying for. This helps to demonstrate your fit for the position.
• Use action verbs: Begin your achievement statements with strong action verbs, such as “increased”, “initiated”, “streamlined”, or “optimized”. This helps to convey your proactivity and initiative.

The achievements and awards section of your administrative assistant resume can help you standout to potential employers. By highlighting your accomplishments and providing concrete evidence of your value as a professional, you increase your chances of landing your next job.

Proofreading and Editing

Proofreading and editing are essential steps to ensure that your administrative assistant resume stands out from the competition. These processes help improve the clarity, accuracy, and consistency of your document, making it more readable and appealing to potential employers.

Importance of Proofreading and Editing

Proofreading and editing are crucial because they eliminate errors that can distract recruiters or hiring managers from your message. Small mistakes like misspellings, typos, and grammatical errors can be the reason why your resume ends up in the “no” pile.

Moreover, proofreading and editing allow you to refine the content of your resume, making sure that it emphasizes your relevant skills and achievements. By checking for coherence and flow, you can ensure that your document conveys your message in a compelling and effective way.

Tips for Editing Your Resume

Here are some tips for editing your administrative assistant resume:

Take a Step Back: Before you start editing, give yourself some distance from your document. Step away from your computer for a while, and then come back to your resume with fresh eyes. This can help you catch mistakes that you might have missed before.

Review the Content: Look at your resume as a whole and check for coherence and relevance. Make sure that the information you’re providing is necessary and that it aligns with the skills and qualifications required for the job.

Check for Spelling and Grammar Mistakes: Use spell-check, and proofread your document manually for any errors that may have been missed. Pay attention to details like proper nouns, homophones, tense, and punctuation.

Get Feedback: Ask someone you trust for their opinion on your resume. They can provide feedback on content, flow, and messaging, and suggest improvements that you might not have considered.

Read it Out Loud: Read your resume out loud to yourself. Doing so can help you identify awkward phrasing, unclear sentences, and other issues that might not be apparent when reading silently.

Proofreading and editing are critical steps in creating an effective administrative assistant resume. By taking the time to refine your document, you can make sure that it showcases your skills and experience in the best light possible.

Finalizing Your Administrative Assistant Resume

Congratulations on completing your administrative assistant resume! Now it’s time to polish it up before final submission. Here are some tips to make sure your resume stands out from the rest:

Tips for polishing your resume

Proofread, proofread, proofread: Make sure your resume is free of any spelling or grammatical errors. One mistake can take away from the overall professionalism of your resume.

Use keywords: Make sure to use specific keywords from the job description to show that you have read and understand the job requirements. This will also make it easier for hiring managers to find your resume in applicant tracking systems.

Customize each resume: Tailor your resume to each specific job you apply to. Use the job description to highlight your relevant skills and experience.

Keep it concise: Be sure to keep your resume concise and to the point. Only include information that is relevant to the job you are applying for.

Use a professional font: Choose a clear, easy-to-read font such as Times New Roman or Arial in a 10-12 point size.

Once you have polished your resume, it’s time to start submitting it to potential employers. Here are some next steps to consider:

Create a cover letter: In addition to your resume, create a cover letter that highlights your skills and why you are a good fit for the job.

Find potential employers: Look online on job boards, company websites, and social media to find potential administrative assistant job openings.

Network: Reach out to your personal and professional network to see if they know of any job openings or can offer any advice on getting hired.

Prepare for interviews: Once you start getting calls for interviews, make sure to prepare by researching the company, practicing common interview questions, and dressing professionally.

By following these tips and taking the next steps, you’ll be well on your way to landing your dream administrative assistant job. Good luck!

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Resume
• The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

• 3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

• Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
• Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
• Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
• Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
• Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
• Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
• Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated administrative assistant resume
• Open a copy of your target administrative assistant job description
• Head over to ResyMatch.io
• Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
• Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff. 

✅  Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.” 

ResyBullet gave that a score of 10/100.  It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Now, let's take a look at our second bullet,  “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills.  Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
• Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Resume Summary with Examples

An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary.

What is a resume summary?

A resume summary is a short explanation of your skills and experience as they relate to an open role. You’ll usually add a summary at the top of your resume, right below your name and contact information. That way it’s one of the first things an employer reads. 

Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for. 

Administrative Assistant resume summary examples 

Here are some various Administrative Assistant resume summaries based on a candidate’s experience, career focus and best qualities: 

General summary

Example: ‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Excellent communication and people skills with extensive strategic planning capabilities.’

This example showcases the applicant’s versatility and knowledge in areas essential for office management.

Intermediate summary

Example:  ‘Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.’

This summary shows the applicant’s experience in a demanding work setting. It also showcases skills that could be valuable in any office environment.

Versatile summary

Example: ‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’

This example highlights the applicant’s versatility and the ability to handle multiple roles. It also details a few specific examples of skills that would be useful in any Administrative Assistant position. 

Financial experience summary

Example: ‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Thorough working knowledge of securities and investment practices. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’

This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. 

Skills and education summary

Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Expert level proficiency in all MS Office applications.’

This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. It also details hard and soft skills that are useful for the job. 

Practical skills summary

Example: ‘Experienced Administrative Assistant with extensive knowledge in office management software. Proven office and personnel management skills, with equal ability in lead and support roles. Competencies include record keeping, document management, personnel support and report presentation.’

In this example, the applicant focuses on technical and practical skills that are helpful in any Administrative Assistant position.

Summary with professional goals

Example: ‘Business Administration graduate with drive and initiative, thorough attention to detail, with excellent time management and task prioritization skills. Seeking an Administrative Assistant position in a globally competitive firm with ample opportunity for professional growth and career advancement. Committed to performing all tasks with the highest level of professionalism and competence.’

This summary emphasizes the applicant’s desire to be a valuable member of the workforce.

Career change summary

Example: ‘Law firm secretary looking to further career by working as an Administrative Assistant. Possesses drive, ambition and an extensive skill set that includes file and document management, inventory and supplies processing, record keeping and more than five years of experience in an executive support role.’

This example showcases relevant experience, as well as potentially useful skills for Administrative Assistants. 

Essential skills summary

Example: ‘Detail-oriented and quality-focused professional with proven interpersonal and communication skills. Seeking Administrative Assistant position at Target Media where I can apply extensive experience in administrative functions. Advanced computer software knowledge, archiving and record-keeping skills and general office management capabilities.’

In this example, the applicant describes the essential skills they can bring to the organization. 

Administrative skills summary

Example:  ‘Committed Administrative Assistant with expert level proficiency in Microsoft Office and 70 wpm typing speed. Looking to secure the Administrative Assistant position at Skylar Enterprises to utilize my professional management skills and extensive clerical experience.’

This summary combines technical skills with more practical skills that are equally essential for administrative functions. 

Education-focused summary

Example:  ‘Highly-motivated and organized individual seeking to use a Bachelor’s Degree in Administration in the service of Blaze Marketing as Administrative Assistant. Solid background in office administration, with excellent multitasking, report presentation and document-keeping skills.’

This summary makes it clear that the applicant has the educational and professional background needed to excel as an Administrative Assistant.

Senior-level summary

Example: ‘Dedicated Administrative Assistant with eight years of experience in leadership roles with strong communications and interpersonal skills. Looking for new opportunities to further grow into the role of an Administrative Assistant. Certified MS Office professional with the ability to manage multiple tasks with a high level of professionalism.’

This example showcases extensive experience and explains the applicant’s goal in applying for an Administrative Assistant position. 

Industry-specific summary

Example:  ‘Dedicated and focused individual with proven capability in office administration seeks a position as an Administrative Assistant in an industrial supply firm. Knowledge in office management best practices and especially capable of handling high-volume tasks with an exceptional level of accuracy. Bringing more than five years of experience to ensure more efficient office functions and personnel performance.’

In this example, the applicant exhibits relevant skills and knowledge, as well as the ability to handle high-pressure situations. 

Career advancement summary

Example:  ‘Office Assistant with a wide range of applicable skills seeks professional growth and career advancement opportunities as an Administrative Assistant. Excellent clerical skills and the ability to oversee and manage multiple tasks simultaneously. Focused and detail-oriented with the drive and commitment to become a valuable contributing member of the Pinnacle Marketing workforce.’

With this summary, the applicant highlights the skills that are necessary for someone who wishes to advance from Office Assistant to Administrative Assistant. 

Similar background summary

Example: ‘Experienced Clerk and Secretary with proven time management and communication skills seeks position as an Administrative Assistant at a fast-paced and industry-leading firm. Competencies include advanced office management skills, ability to handle multiple tasks, inventory control and administrative support.’

This summary describes experience in similar roles. The candidate also explains transferrable skills that are useful for Administrative Assistant roles.