when writing an essay which tense do i use

Verb Tenses

What this handout is about.

The present simple, past simple, and present perfect verb tenses account for approximately 80% of verb tense use in academic writing. This handout will help you understand how to use these three verb tenses in your own academic writing.

Click here for a color-coded illustration of changing verb tenses in academic writing.

Present simple tense

The present simple tense is used:

In your introduction, the present simple tense describes what we already know about the topic. In the conclusion, it says what we now know about the topic and what further research is still needed.

“The data suggest…” “The research shows…”

“The dinoflagellate’s TFVCs require an unidentified substance in fresh fish excreta” (Penrose and Katz, 330).

“There is evidence that…”

“So I’m walking through the park yesterday, and I hear all of this loud music and yelling. Turns out, there’s a free concert!” “Shakespeare captures human nature so accurately.”

Past simple tense

Past simple tense is used for two main functions in most academic fields.

“…customers obviously want to be treated at least as well on fishing vessels as they are by other recreation businesses. [General claim using simple present] De Young (1987) found the quality of service to be more important than catching fish in attracting repeat customers. [Specific claim from a previous study using simple past] (Marine Science)

We conducted a secondary data analysis… (Public Health) Descriptional statistical tests and t-student test were used for statistical analysis. (Medicine) The control group of students took the course previously… (Education)

Present perfect tense

The present perfect acts as a “bridge” tense by connecting some past event or state to the present moment. It implies that whatever is being referred to in the past is still true and relevant today.

“There have been several investigations into…” “Educators have always been interested in student learning.”

Some studies have shown that girls have significantly higher fears than boys after trauma (Pfefferbaum et al., 1999; Pine &; Cohen, 2002; Shaw, 2003). Other studies have found no gender differences (Rahav and Ronen, 1994). (Psychology)

Special notes

Can i change tenses.

Yes. English is a language that uses many verb tenses at the same time. The key is choosing the verb tense that is appropriate for what you’re trying to convey.

What’s the difference between present simple and past simple for reporting research results?

• Past simple limits your claims to the results of your own study. E.g., “Our study found that teenagers were moody.” (In this study, teenagers were moody.)
• Present simple elevates your claim to a generalization. E.g., “Our study found that teenagers are moody.” (Teenagers are always moody.)

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Biber, Douglas. 1999. Longman Grammar of Spoken and Written English . New York: Longman.

Hawes, Thomas, and Sarah Thomas. 1997. “Tense Choices in Citations.” Research into the Teaching of English 31 (3): 393-414.

Hinkel, Eli. 2004. Teaching Academic ESL Writing: Practical Techniques in Vocabulary and Grammar . Mahwah, NJ: Lawrence Erlbaum Associates.

Penrose, Ann, and Steven Katz. 2004. Writing in the Sciences: Exploring the Conventions of Scientific Discourse , 2nd ed. New York: Longman.

Swales, John, and Christine B. Feak. 2004. Academic Writing for Graduate Students: Essential Tasks and Skills , 2nd ed. Ann Arbor: University of Michigan Press.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Writing academically: Tenses

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“Quote” Author, Book

In simple terms, verb tenses refer to the past, present or future. Verb tenses tell the reader when something happened, and are used to convey what is or is not known at the time of writing.

If you are reporting on your own or others’ specific research activities (such as methods that were used, or results that were found) then you would generally use the past tense.

• An experiment was conducted…
• It was found that…
• Brown (2010) found that…

In the example based on Brown’s research, the writer was referring to a specific result that Brown found when he conducted his research in 2010, and is therefore written in the past tense.

Present tense

Use the present tense if you are making general statements that draw on previous research, and usually indicates what is known at the time of writing , for example:

Example: 

• The research shows...
• The results of the experiment suggest that…
• Brown’s (2010) study suggests that…

In the above example based on Brown’s research, the writer makes a reference to what is known at the time of writing , and so it is written in the present tense.

Here is an example of using both the past and present tense in your writing:

Example:  Brown (2010) conducted a survey of 1000 students. The results of his survey suggest that all his students are geniuses.

In this example the writer refers to a specific survey that Brown conducted (past tense) in 2010. The writer then conveys how the results of Brown’s survey are still considered worthy today by writing in the present tense ( suggest ).

Compare this to the following example:

Example:  Brown (2010) conducted a survey of 1000 students. The results of his survey suggested that all his students were geniuses, but his later work (Brown, 2015) suggests this is not the case.

As previously, Brown’s specific study of 2010 is referred to in the past tense. But we now find that a later study by Brown (2015) appears to be in disagreement with his earlier 2010 study. Consequently the writer now refers to the conclusions drawn from the 2010 study in the past tense ( suggested ), and it is the results of Brown’s 2015 study – which represents what is known at the time of writing - that is referred to in the present tense ( suggests ).

Future tense

The future tense is not often used in academic writing because it tends to imply a level of certainty that academics can find uncomfortable. If you use verbs such as will or shall then be certain of your certainty! Otherwise use verbs that express possibility, such as could or may .

The exception is in research proposals where you are writing about what you intend to do - so the future tense is used.

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Tense Use in Academic Writing

Flipped learning module.

Each Flipped Learning Module (FLM) is a set of short videos and online activities that can be used (in whole or in part) to free up class time from content delivery for greater student interaction. At the end of the module, students are asked to fill out a brief survey, in which we adopt the minute paper strategy . In this approach, students are asked to submit their response to two brief questions regarding their knowledge of the module.

In this FLM, students are asked to complete a fill-in-the-blank outline which accompanies all three videos, covering the topics of common verb tense use in academic writing. The completed outline will enhance the students’ note-taking skills and will serve as a summary of the FLM that they may refer to in the future.

present simple, past simple, present perfect, appropriate use in context

Module Overview Tense use in Academic Writing Common Verb Tenses in Academic Writing Present Simple Tense The Past Tenses Past Simple Tense Present Perfect Tense The Use of Tenses in a Given Text The Three Tenses in an Academic Text Download Video Transcripts

Worksheet: Tense Use in Academic Writing Module Outline

• __________________________________________________
• The most typical verb tense in academic writing is: _______________________, and it is usually in the following paragraphs of an academic essay: _____________________________.
• The Present Simple Tense is used to:__________________________________________________.
• (Function 1):__________________________________________________
• (Function 2):__________________________________________________
• In academic papers, the present perfect tense is used when: __________________________________________________________________________.

Download Outline

Video 1: Tense use in Academic Writing

Tense use in academic writing online activity 1.

In support of his argument, Wasserstrom provides the example of Mickey Mouse, the arrival of which he experiences firsthand in China.

Video 2: The Past Tenses

Tense use in academic writing online activity 2.

Computer-mediated communication (CMC) has developed at an astonishing rate in its short history. With the launch of the World Wide Web in 1990 and the mass popularization of the Internet, many forms of CMC became widely used. These different types of CMC can be differentiated on two parameters: (1) the number of recipients of a message and (2) the synchronicity of the communicative event. Though it is possible to have multiple recipients in instant messaging IM, (it is primarily used for one-to-one dialogue. IM is also synchronous, since participants are “electronically present at the same time” (Paolillo 1999). Instant (or near-instant) reply is the norm, as spontaneous, real-time dialogue takes place. IM is unique in that it is the only one-to-one synchronous type of CMC.

Adapted from “Linguistic ruin? Lol! Instant messaging and teen language” by Sali Tagliamonte and Derek Denis (2008)

Video 3: The Use of Tenses in a Given Text

Tense use in academic writing survey.

• What was the one most important thing you learned from this module?
• Do you have any unanswered questions for me?

Tense Use in Academic Writing In-Class Activity

Based on what you have learned about the three most frequently used tenses in academic writing, here is an exercise for you to complete. We will be watching this TED Talk during class (You may watch it in advance, if you wish, but it is not a requirement).

Summarize the talk in a paragraph written with your assigned group. When you summarize, make sure to use a range of tenses in an academic context.

Download Worksheet

Download Digital Implementation of the Activity

Hacker, Diana. The Bedford Handbook . Bedford St./Martin’s, 2016.

“ Verb Tenses .” The Writing Center , University of North Carolina at Chapel Hill.

See all Writing Program Flipped Learning Modules

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• Writing Tips

Tense Use in Essays: Past vs. Present

2-minute read

• 16th April 2016

It’s mostly time travellers who worry about the more convoluted aspects of grammatical tense , but the issue of tense use in academic writing is, nonetheless, controversial.

To be specific, there is much disagreement about tense use in essays : specifically, is past or present tense best? Today, we look into this tricky problem.

Present Tense

The present tense is used when discussing current events or states. It will often be the dominant tense used in academic writing due to the number of situations to which it applies:

• Stating general principles or theories (e.g. ‘The third law of thermodynamics states …’)
• Describing a fact (e.g. ‘Catalysts increase the rate of a reaction…’)
• Expressing an opinion or making a claim (e.g. ‘I believe further research is required…’)
• Analysing the results of an experiment (e.g. ‘The results show that…’)

In all these cases, the present tense shows that something applies at the current time or emphasises its relevance to the present.

The present tense can also do this in a literature review, since it frames research in terms of its current significance. This shows that you’re engaged with ongoing debate in your field of study, not simply describing out-of-date research.

The past tense is used when describing events that have already happened. In academic writing, this could be writing up a completed experiment.

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For example, the past tense can be used in methodology and results sections. Likewise, the past tense is useful when writing a case study, since this is almost always about something that has already occurred.

While you can use the past tense in a literature review, saying that someone ‘believed’ something may imply that they changed their mind. As such, the past tense can be used for discussing ‘dead’ ideas (i.e. things that no-one holds true any more) or something that someone has since disavowed.

Future Tense

The future tense is useful for discussing things that are yet to happen, such as when we commit to doing something (e.g. ‘I will continue to research this issue’).

Generally, you won’t need to do this too often in academic writing. However, the future tense can be useful in the following situations:

• Making predictions about the future
• Offering recommendations based on your results
• Suggesting new avenues of research

In all these cases, the future tense will help you express yourself more clearly.

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Usage and Grammar

Q. When writing about an author’s work, do you write in the past or present tense? Example: The author argues (argued) that it was the correct choice. Please help. Thanks.

A. Different kinds of writing have different conventions. In academic writing, it’s not wrong to use the past tense when quoting written works, but it’s conventional to use the “historical present,” even when the author is dead (Heraclitus says, “No one steps into the same river twice”). In a newspaper interview, however, the present implies that someone is in the habit of saying something, rather than that he or she said it one time, and it is more likely to be found with paraphrasing than with a direct quotation (Mr. Obama says that the health care system needs fixing). “Said” in the same context implies that a person said something on a particular occasion (in his speech last night Mr. Obama said that the health care system needs fixing). And “said” used with quotation marks indicates that the person spoke the actual words on a particular occasion (Mr. Obama said, “We spend one and a half times more per person on health care than any other country, but we aren’t any healthier for it”).

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Writing Center

Loyola university chicago, using present tense, the literary historical present tense.

Some teachers in the humanities will tell you to use present tense when quoting, which can be confusing; weren’t these sources written in the past? Shouldn’t you use past tense? To make sense of this, try using the “Book Approach” when discussing literary or historical texts or discussing the context of authors’ lives.

Take this quote from Dr. Martin Luther King Jr.’s “Letter from Birmingham Jail” as an example:

“We are caught in an inescapable network of mutuality, tied in a single garment of destiny. Whatever affects one directly affects all indirectly.”

Consider that, as you read, the author is still “alive” in the sense that they are communicating with you. The following sentence demonstrates a technique called the “literary present” or the “historical present”:

Describing the need for whites and blacks to unite for social transformation, King explains, “We are caught in an inescapable network of mutuality, tied in a single garment of destiny. Whatever affects one directly affects all indirectly.”

Even if you are summarizing, you can still use the “literary present” or “historical present” because you are responding to your received understanding of the author’s words:

In this work, King describes the need for whites and blacks to unite for social transformation, seeing such a duty as imperative, even if the consequences of racism do not immediately affect everyone.

Now, if you are discussing fact about the author’s life, you are describing actions in the past or the past-present. Your words, without quotes, refer to a statement of fact:

“While incarcerated in Birmingham, Alabama in 1963 for peacefully protesting racial inequality, civil rights activist Martin Luther King Jr. employed many kinds of rhetoric to convince local white ministers to support his peaceful mission to achieve rights for African-Americans.”

  The APA Exception

Remember that APA format does not use the “historical present,” even when quoting, instead using the past or present-past tense to summarize an author’s words or introduce a quote. It’s a good idea to check with your instructor, especially in a science class, before writing an essay to see what tense you should use when quoting a source.

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How (and why) do i write in literary present tense.

In an effort to make our handouts more accessible, we have begun converting our PDF handouts to web pages. Download this page as a PDF:  How (and why) do I write in literary present tense? Return to Writing Studio Handouts

Literary works, paintings, films, and other artistic creations are assumed to exist in an eternal present. Therefore, when you write about writers or artists as they express themselves in their work, use the present tense.

Past or Present Tense? A Basic Guideline

You should use the past tense when discussing historical events, and you should use the literary present when discussing fictional events.

Context matters , though, so take a look through the more granular guidelines below and keep in mind that expectations and conventions around the tense we use to write about textual sources we are engaging or analyzing may differ between disciplines (for instance, in a history class you might be told to write about texts using past tense that you would be expected to discuss in the ‘literary present’ in an English class.).

Taking a Closer Look: Context-Based Guidelines

1. when commenting on what a writer says, use the present tense..

• Example: “Dunn begins his work with a view into the lives and motivations of the very first settlers.”
• Example: “Through this anecdote, Richter illustrates common misconceptions about native religion and shows why missionary attempts were less than successful.”

2. When describing an author’s work, however, use the past tense.

• Example: “In 1966, Driss Chraïbi published La Civilisation, ma Mère! “

3. When you are writing about a certain historical event (even the creation of a literary or artistic work), use the past tense.

• Example: “Henry Fielding wrote in the eighteenth century.”
• Example: “Picasso produced a series of sculptures.”

4. When discussing events in a literary work (novel, story, play, or poem) always use the present tense, unless there is a shift in the time frame within the world of the text.

• Example: “Evelyn then rips into the carefully wrapped package and finds the greatest gift she has ever received. Her eyes fill with tears as she gazes at the jewel, but Philip does not know that these tears are the results of more than surprised joy. Evelyn is suffering from guilt as she compares this present to the shoddy gift that she bought* for her beau.”

*“ Bought ” is in past tense because the buying of the present occurred before the described set of events.

• Example: “In Michelangelo’s painting, Christ judges the world.”
• Example: “Johnson’s characters journey to Cairo.”
• Example: “Plato argues without much conviction.”
• Example: “Paul writes about the hardships he has endured.”

5. Sometimes a sentence must employ both present and past tense.

• Example: “The first part of the poem, which she completed in 1804, describes the effects of isolation from society.”
• Example: “Aeschylus’ drama is concerned with what happens to Orestes after he has killed his mother.”

Final Tips and Reminders

Remember: it is important to stay consistent..

Moving between verb tenses can be confusing for your reader. Examine your changes of tense very carefully and make sure there is a logical reason for them.

Style Tip: Keeping Sentence-Level Tense Shifts Manageable

If you need to shift tense more than three times in a single sentence, consider breaking up the sentence into a couple of shorter sentences to maintain reading ease.

Last revised: 8/10/2007 | Adapted for web delivery: 07/2021

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Learn How You Can Maintain Good Tense Control In Your Writing

What is tense control in writing?

It is staying in your selected primary tense and time and then using other tenses to highlight changes in the time frame.

Can you switch tenses in writing?

Yes, of course, you can change tenses and time. But only when you need to indicate a distinct change.

Time and tenses in writing

You can write in past, present, or future time in any form of writing.

In each time setting, you have a choice of verb tenses you can use.

For example, if you write in the present, you will mostly use the present simple, present continuous, and perhaps present perfect tense.

Writing in the past uses past simple, past continuous, and the past perfect form.

When writing in the future , you use will, going to, or any other future form.

Switching between past and present tense in writing is always necessary for variety.

But you need to be careful with changes in time to maintain tense control in writing.

Your choice of time and tense depends on what you intend to write.

It will be different for an essay, an article, a story, a research paper, a literary work, or a business proposal.

But you need to keep your tenses consistent.

Tenses for writing projects

Story writing tenses

For short stories and novels, the past is the most common choice.

In fact, the simple past tense is often called the storytelling tense.

You are recounting a series of events in the past through your narration and dialogue .

You indicate changes or switches in the time order of events by using good tense control and selection.

For example, the past perfect says that it is an event older than an event in the past simple.

You can use it for flashbacks to what your characters might have gone through and how they felt at an earlier time.

The past continuous is another option to indicate an action that happened at the time of a past event.

Story writing is usually written in these forms of past tense.

Switching from past to present tense in a story is possible, however.

But it is not an easy feat.

There are possibilities when the narrator moves into the present to talk about facts or generalities.

But generally, you would write most stories in the past in narrative tenses.

One other choice you need to make is your point of view when you write any story.

Essay writing tense

The general rule is to use the present simple tense when writing an essay.

You would only use past tenses if you needed to write a narrative essay, which is quite rare.

In an essay, you are usually expressing facts, your understanding or beliefs, or your opinions.

You can only express these aspects by using present tenses.

The one possibility to change tense in essay writing is when you express a possible future outcome related to your facts or opinions.

Here is a quick example.

In the book, the author says that our waterways are highly polluted and that it now affects our domestic water supply.

I believe this will become a significant problem for our children in the future.

Blog and article writing

When you write an online article or blog post, you are often talking about something that has happened. Blog writing is frequently like news reporting.

You are telling the reader about events that occurred before you sat down to write.

In this case, you would always use past tenses.

However, if you are writing evergreen content like how-to articles or advice posts, you will probably choose to use the present tense.

Anytime that you are giving advice or instructions, you use the present simple or even the imperative.

Think here about a recipe article. You would always write it in the present.

You should always be clear about your tense control in writing before you start and avoid changing tenses unnecessarily in your writing.

One last factor to consider is your choice of point of view when writing blog posts and articles.

Professional and academic writing

You can usually classify this type of writing into three main categories. You are going to write either a plan, a report, or a statement.

For a plan, such as a business plan or a proposal for a new curriculum, you will use future tenses and forms.

If you need to write a sales report or the results of a survey, you should only use the past tense forms.

A statement like a code of ethics, a statement of purpose, or a press release are most often in the present.

For these three writing tasks, when you start writing in a particular tense, you should be consistent unless there is a compelling reason to switch between tenses.

Common mistakes in changing tenses in writing

The most common error in tense control in writing is switching from past to present tense at a sentence level.

One of my favorite examples of mixing tenses in a sentence is this one.

Who said writing is easy?

It is incorrect because the first verb is past, and the second is present.

There are two ways to correct this sentence with the right tense agreement.

Who says writing is easy?

Who said writing was easy?

Both sentences now agree.

Here are a few more examples of incorrect tense agreements and how to keep tenses located in the same time.

I was walking down the stairs, and there he stands , staring at me. Incorrect

I was walking down the stairs, and there he stood , staring at me. Correct

I saw Mary this morning, and she says that she is moving to Canada. Incorrect

I saw Mary this morning, and she said that she was moving to Canada. Correct

After I booked my flight to London, I am finding that all the prices for tickets were falling. Incorrect

After I booked my flight to London, I found that all the prices for tickets were falling. Correct

Tense change in a paragraph

Changing the tense in a paragraph is also an area that can cause problems.

It often happens when you use a pronoun linking back to the previous sentence.

You need to be careful with this and that . This is for present and future references. That is for a past reference.

The police believe the suspect is armed and is suffering from a severe mental disorder. That was why everyone in the district should be on alert. The detective in charge said all precautions were being taken. Incorrect

The police believe the suspect is armed and is suffering from a severe mental disorder. This is why everyone in the district should be on alert. The detective in charge says all precautions are being taken. Correct

With future tenses, mistakes often occur in first and second conditional sentences.

You can only use the future with the present and not with the past.

If I win the lottery, I’d buy a Ferrara. Incorrect

If I win the lottery, I’ll buy a Ferrara. Correct

If I won the lottery, I’ll buy a Ferrari. Incorrect

If I won the lottery, I’d buy a Ferrari. Correct

Use natural tenses

You can write more naturally if you first work out what tenses you would generally use when you speak.

You’ll save a lot of time and spend less time editing and revising.

If you write in perfect tenses that you’re not familiar with, such as present perfect or future perfect, you might find yourself shifting back to a more natural tense.

You need to stay in your comfort zone and your natural variety of English with tenses.

For US writers, past simple is much more common than present perfect. However, for UK writers, the opposite is true.

You should stay within your local voice but still pay attention to any mixed tense mistakes.

Get some help

It’s so easy to mix your tenses. Every writer is guilty of it occasionally.

If you’re not sure, get some help. Find a friend or family member who can read your text and check.

You don’t need to hire an editor, but a fresh pair of eyes always helps.

But don’t rely too much on online grammar checkers.

They are great for finding basic grammar errors, but for tense shifts, they are not as reliable.

You can write in three different times, present, past, and future.

The English tense system has four tenses, or verb forms, for each time.

They are simple, continuous, perfect simple, or perfect continuous.

As long as you use the correct tenses for your time setting, you won’t make a mistake.

When you are writing a story, stick with the past tenses.

For an essay or advice article , stay with present tenses.

If you want to write about a plan, use the future.

It’s that easy to maintain tense control in writing.

Related reading: What Is The Subjunctive Mood And How To Use It?

About The Author

Derek Haines

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7 thoughts on “learn how you can maintain good tense control in your writing”.

Great article! I did notice one potential error in your favourite sentence though… maybe you’ll like it even better with this alternative interpretation ;)

I would argue the primary issue with this sentence is not that it’s changing tense in the middle, but that it’s lost its quotation marks.

I’ve noticed this sometimes happens with well-known rhetorical questions.

Put them back, and there’s no problem:

Who said “writing is easy”?

Now the sentence is no more incorrect than any other dialogue. The narration is in the past, but the speaker is using the present tense. As you pointed out, you can always have narration and dialogue differ.

Laura said “writing is easy.” Laura said “I like peas”. Jill will respond, as she always does “But you used to hate peas, and writing has not always come naturally”.

It’s an example phrase, so I didn’t think it needed to be written in strict dialogue. But yes, it could also be written in different ways. “Who said writing is easy?”, I asked. “Who said writing is easy?”, I wondered. But thanks for your interest and interaction.

Hi Lisa, I have been reading (and rereading) your articles on writing. I have found them to be very interesting and very inspiring. I am enquiring if I can download all your articles into a Word document, so I can read the offline. I know I could this without your knowledge but I find it polite to ask permission to do so.

That’s fine with us, Paul. Glad to hear that our writing articles are useful for you.

I’m from Philippines, greetings from filipinos! Such a good starter pack about writing. It’s very useful, keep it up! :)

Hi Lisa, great article, as all that you write. Keep on doing the good work. And keep on smiling, too.

Hi Lisa- Thanks for the heads-up to writers about the need that “other set of eyes”, professional eyes of an editor. It seems we have a bad rep from some writers, but all we really want to do is help; help the writer with clarity and simple corrections. All this so that the reader is not confused or distracted.

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What Tense Should I Use in Writing?

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When writing, people are often confused about what tense they should use. Should I write this MLA history paper in past tense? Should I write my short story in present or past tense? How about a resume: should I write my job entries in present or past? And these people are right to be confused because what tense you should use varies widely depending on your writing style and your purpose.

Academic (Four Main Styles)

APA/Harvard: Per APA (and its non-American variant, Harvard), you should primarily use past tense, especially in literature reviews where you’re talking about authors’ past studies. It should be:

“Johnson (2008) argued . . .”

“Johnson (2008) argues . . . .”

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The same is true for your Results and Method sections, but APA makes an exception for Discussion sections (where you examine your conclusions and the implications of the study), which can be in present tense if it better conveys your meaning.

MLA: This style is a bit more straightforward. Per MLA, you should be almost always using present tense:

“In To Kill a Mockingbird , Atticus Finch argues . . .”

If you need to differentiate time, you should use present perfect tense:

“For many years, Scout has been worrying about . . . .”

If you must, you can use some past tense, but keep it to a minimum.

Chicago: This style is a bit more lenient. Per Chicago, you can use either present or past (Though it’s best to use present when discussing literature and past when writing about history.), but make sure you stay consistent. If you switch, make sure you need to, such as:

The Romans used various military strategies, some of which are still in use today.

AP: AP, which is used by news media, is also more flexible. There is no set tense; instead, you should be endeavoring to use present/past/future as necessary to make sure the events you are describing are as clear as possible. AP also recommends using time words (today, tomorrow, March 17, etc.) to anchor your piece and further reduce ambiguity.

When talking about your job experience in resumes, the rule is simple: Use present tense for current positions:

Lead team in HVAC solutions

And use past tense for past positions:

Led team in HVAC solutions

Business Plan

Professors and potential investors have different views on what tense a business plan should be written in, but definitely you should be using either future or present tense. Some people argue that you should always write a business plan in future tense because you’re talking about your future plans.

But there’s another school of thought that recommends using present tense instead because this will allow your plan to stay current as you develop it and you develop your business. In other words, as you develop your business, you develop your plan, and it stays current with what you’re doing.

Above all, fictional writing needs to be consistent in its tense. Just as above, don’t switch unless you must. (BTW, fictional writing is done in Chicago Style.)

Everything Else

For everything else, such as business letters, admission essays, and e-mails, and especially in more informal contexts, just use your best judgment and write in whatever tense feels right to you. Go with your instincts and remember that, unless you’re writing in a formal academic context, you have more leeway to do whatever you like.

Just remember, for all styles and purposes, always be consistent. Try to pick one tense and stick with it throughout your piece. If you have to switch tenses, make it very obvious why you are doing so, and at least try to start new paragraphs for new tenses.

That’s it, I hope you have/had/will have good luck in your writing!

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Writing tenses: 5 tips for past, present, future

Understanding how to use writing tenses is challenging. How do you mix past, present and future tense without making the reader giddy? What is the difference between ‘simple’ and ‘perfect’ tense? Read this simple guide for answers to these questions and more:

• Post author By Jordan
• 28 Comments on Writing tenses: 5 tips for past, present, future

What are the main writing tenses?

In English, we have so-called ‘simple’ and ‘perfect’ tenses in the past, present and future. The simple tense merely conveys action in the time narrated. For example:

Past (simple) tense: Sarah ran to the store. Present (simple) tense: Sarah runs to the store. Future (simple) tense: Sarah will run to the store

Perfect tense uses the different forms of the auxiliary verb ‘has’ plus the main verb to show actions that have taken place already (or will/may still take place). Here’s the above example sentence in each tense, in perfect form:

Past perfect: Sarah had run to the store. Present perfect: Sarah has run to the store. Future perfect: Sarah will have run to the store.

In the past perfect, Sarah’s run is an earlier event in a narrative past:

Sarah had run to the store many times uneventfully so she wasn’t at all prepared for what she saw that morning.

You could use the future perfect tense to show that Sarah’s plans will not impact on another event even further in the future. For example:

Sarah will have run to the store by the time you get here so we won’t be late.

(You could also say ‘Sarah will be back from the store by the time you get here so we won’t be late.’ This is a simpler option using the future tense with the infinitive ‘to be’.) Here are some tips for using the tenses in a novel:

1. Decide which writing tenses would work best for your story

The majority of novels are written using simple past tense and the third person:

She ran her usual route to the store, but as she rounded the corner she came upon a disturbing sight.

When you start drafting a novel or a scene, think about the merits of each tense. The present tense, for example, has the virtue of:

• Immediacy: The action unfolds in the same narrative moment as the reader experiences it (there is no temporal distance: Each action happens now)
• Simplicity: It’s undeniably easier to write ‘She runs her usual route to the store’ then to juggle all sorts of remote times using auxiliary verbs

Sometimes authors are especially creative in combining tense and POV. In Italo Calvino’s postmodern classic , If on a winter’s night a traveler ( 1979), the entire story is told in the present tense, in the second person. This has the effect of a ‘choose-your-own-adventure’ novel. To rewrite Sarah’s story in the same tense and POV:

You run your usual route to the store, but as you round the corner you come upon a disturbing sight.

This tense choice is smart for Calvino’s novel since it increases the puzzling nature of the story. In If on a winter’s night a traveler , you, the reader, are a character who buys Calvino’s novel If on a winter’s night a traveler , only to discover that there are pages missing. When you attempt to return it, you get sent on a wild goose chase after the book you want.

Tense itself can enliven an element of your story’s narration. In a thriller novel, for example, you can write tense scenes in first person, present tense for a sense of danger unfolding now . Tweet This

A muffled shot. He sits up in bed, tensed and listening. Can’t hear much other than the wind scraping branches along the gutter.

2. Avoid losing clarity when mixing tenses

Because stories show us chains and sequences of events, often we need to jump back and forth between earlier and present scenes and times. This is especially true in novels where characters’ memories form a crucial part of the narrative.

It’s confusing when an author changes tense in the middle of a scene. The fragmented break in continuity makes it hard to place actions in relation to each other. For example:

Sarah runs her usual route to the store. As she turned the corner, she came upon a disturbing scene.

This is wrong because the verbs do not consistently use the same tense , even though it is clear (from context) that Sarah’s run is a continuous action in a single scene.

Ursula K. Le Guin offers excellent advice on mixing past and present in her writing manual, Steering the Craft :

It is highly probable that if you go back and forth between past and present tense, if you switch the tense of your narrative frequently and without some kind of signal (a line break, a dingbat,a new chapter) your reader will get all mixed up as to what happened before what and what’s happening after which and when we are, or were, at the moment. Ursula K. Le Guin, Steering the Craft

In short, make sure there are clear breaks between sections set in different tenses and that actions in the same timeline don’t create confusion by using different tenses for the same scene’s continuous events.

These 10 exercises for practicing tenses provide a fun way to focus on mastering the basics.

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3: Mix the tenses for colour and variety

Le Guin raises a good point about writing tenses. Le Guin describes the downside of telling a story almost exclusively in present tense:

It all rather sounds alike…it’s bland, predictable, risk-free. All too often, it’s McProse. The wealth and complexity of our verb forms is part of the color of the language. Using only one tense is like having a whole set of oil paints and using only pink. Le Guin, Steering the Craft

Instead mix different tenses where appropriate, but signal changes between time settings:

For example:

That morning, she had run her usual route to the store. As she turned the corner, she had come upon a disturbing scene. Apart from the glass and metal sprayed across the road like some outgoing tide’s deposit, there were what looked like two stretchers, mostly eclipsed from view by a swarm of emergency workers. Now, safely home, she decided to lie down, all the while trying to get that scene out of her mind.

Mixing the tenses can help to show the cause and effect of interlocking events. The use of the past perfect to describe the scene of an accident in the example above is effective because the past perfect shows what is already complete. It gives it an irrevocable quality, the quality of a haunting, living-on-in-memory event. Finished, but not finished in the character’s mind’s eye.

4. Practice showing shadowy past or present actions using verb forms

In addition to simple and perfect tenses, there are different ‘moods’ that show verbs as hypothetical or possible actions. In addition to the indicative mood (‘she runs to the store’) there is also the subjunctive mood (‘If she runs to the store’) and the potential mood (‘she may run to the store’).

The different moods are useful because they can show possibilities and scenarios that might have happened, or might still happen, under different circumstances. Here are examples for correct uses for each of the tenses (in active voice):

Subjunctive mood:

Present tense: If she runs to the store… Past tense: If she ran to the store… Future tense: If she should run to the store… Present perfect tense: If she has run to the store… Past perfect tense: If she had run to the store… Future perfect tense: If she should have run to the store….

Think of this mood as setting up a possibility. For example: ‘If she runs to the store, she better be quick because we’re leaving in 5.’

The potential mood helps us show shadowy, more hypothetical, uncertain scenarios:

Present tense: She may run to the store. Present perfect tense: She may have run to the store. Past perfect: She might have run to the store.

In each of these examples, the action is a possibility and the mood (using the various forms of ‘may’) shows this.

These verb moods in conjunction with tense are useful. They help us describe situations in which a narrator or character does not have full knowledge of events, or is wondering how events might pan out. They help to build suspense in the build-up to finishing a book .

5. Practice rewriting paragraphs in different tenses

It’s often easiest to get the hang of tense by doing. Pick a paragraph by an author and rewrite in each of the tenses. Here, for example, is a paragraph from David Sedaris’ essay, ‘Buddy, Can you Spare a Tie?’:

The only expensive thing I actually wear is a navy blue cashmere sweater. It cost four hundred dollars and looks like it was wrestled from the mouth of a tiger. “What a shame,” the dry cleaner said the first time I brought it in. The sweater had been folded into a loaf-sized bundle, and she stroked it, the way you might a freshly dead rabbit. David Sedaris, ‘Buddy, Can you Spare a Tie?’ , When You Are Engulfed in Flames

Rewritten in past simple tense:

The only expensive thing I actually wore was a navy blue cashmere sweater. It cost four hundred dollars and looked like it was wrestled from the mouth of a tiger. “What a shame,” the dry cleaner said the first time I brought it in. The sweater was folded into a loaf-sized bundle, and she stroked it, the way you might a freshly dead rabbit.’

Here is the same passage in past perfect:

The only expensive thing I had actually worn was a navy blue cashmere sweater. It had cost four hundred dollars and had looked like it had been wrestled from the mouth of a tiger. “What a shame,” the dry cleaner had said, the first time I brought it in. The sweater had been folded into a loaf-sized bundle, and she had stroked it, the way you might a freshly dead rabbit.

The effect is of a character describing the defining experiences before another event (before buying an even more expensive item of clothing, for example). For example, you could write ‘Before I bought that lavish suit…’ before the paragraph.

To perfect writing tenses, make your own exercises and practice rewriting extracts from your story in each tense to see the changing effect this has on your narrative.

Do you need feedback on your use of tense in a story? Get novel help from our writing community or your own, experienced writing coach.

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• Tags how to write tense , tense and narration , writing tenses

Jordan is a writer, editor, community manager and product developer. He received his BA Honours in English Literature and his undergraduate in English Literature and Music from the University of Cape Town.

28 replies on “Writing tenses: 5 tips for past, present, future”

A fine explanation of tenses. A subject often ignored, having been overlooked except by students of language. In short, changes in tense are great aids to tension.

Thanks, Bob! It’s true that it’s not discussed as commonly as certain other topics such as characterization.

Reading such articles clear all the confusion. Thanks!

I have question though, I am writing in past tense, all the events are happening in past tense. But, say, my protagonist is in a situation where she has to decide something and she is anticipating something, in short, it’s future for her, how do we go about that.

She was still sitting on the same bench, as she didn’t want to leave the light. She was sure that ………………………………………………………………….

What I want to write here is, she knew that she will not find any cab at this hour. a. She was sure that she will not find any cab at this hour. b. She was sure that she was not going to any cab at this hour. c. She was sure that she couldn’t get a cab at this hour.

In my current scene, I am trying to show the thought process of the protagonist and I have encountered 2 or 3 places where I have come across this situation. Am I doing something wrong? Should I not come across such situation at all if I am writing in past tense?

I understand reading helps, but at this moment, my mind is blank and I am not able to recollect anything that I (must) have read.

Please suggest.

Hi Jayendra,

Thanks for your question and the feedback. Number a. would be incorrect because ‘will’ is in the simple future tense (it would be correct in ‘She is sure she will not find any cab at this hour’). B would be correct with a few small tweaks: ‘She was sure she wasn’t going to find any cab at such a late hour’ (or ‘…any cab so late at night.’) Incidentally, ‘this’ implies present, continuous time so it is a little jarring in past tense (hence the alternatives above). c. Similarly, this option would be better as ‘She was sure she wouldn’t find a cab at such a late hour.’ ‘Would not’ is the right past tense form here, in present tense it would be ‘will not’. It implies future action in relation to the present time of the narration.

I hope that helps!

Hey Bridget, thanks for your reply. It feels silly now. If I was able to come up with “could”, why couldn’t I think of “would”! 🙂

Thank you for this article. Tense has been driving me insane as it feels like there are hundreds of exceptions when it comes to usage of “simple present verbs” in past tense narratives. It makes me want to disregard the entire subject and rely on an editor to catch any mistakes that I don’t naturally leave out.

For example. When you said, “Past perfect: Sarah had run to the store.” “Run” is a present (simple) tense verb, which would make you think that it can’t be used at all in a past tense narrative, but it clearly can if you phrase it correctly. This holds true with literally dozens of other verbs, adverbs, and other “tense” related words. I’m finding my work being hampered by this as I literally stumble over myself thinking I buggered up a word in my narrative, only to later find out it was a perfectly acceptable usage. I’m really at the breaking point over this, and I’m close to just disregarding it all together and relying on pure instinct and proofreading, then review by an editor at a later date. Then of course, there’s the whole deal with acceptable tense shifting…

Am I incorrect for thinking this way? Will this kind of mindset bar me from any chance of ever getting published or even being given an offer by an agent? Is there room in this world for easily confusable writers? I don’t know, and I can’t imagine how confusing this must be for foreign speakers, either. As I’ve been speaking english all my life and writing as a hobby for nearly a decade.

Anyway, sorry for the rant. I actually do have an actual question. How do you use simple present tense usages of “being” when writing in second person past tense? Because the phrase, “You are…(whatever character’s name) comes up quite a bit. However, there’s no way to get around the fact that you have to use “are,” in the past tense continuous, and I can’t find any info on if that is correct or not.

I have a question. Would it be incorrect if my story is in first person point of view and narrated in the past tense, but the internal monologue of my narrator is in the present tense?

Ex. “Don’t you ever go anywhere else, Red?” My name isn’t Red. I can’t remember where that nickname came from. “I go to school.” I said. I could feel him rolling his eyes at me. I think he’s done that before. “Come with me today.” I looked at him then, a little puzzled. It was a bad idea and yet I said: “Okay.”

It sounds right in my head but I feel like the tenses are too all over the place to be correct. The narrator has memory problems so I want what he’s thinking to be read but I’m just not sure if this is correct. I’m more comfortable with past tense writing but should I switch to present tense?

I have the same question!

Hi Hannah, this comment slipped by, my sincere apologies for that.

Regarding your question, the tense switching does jolt the reader out of the story. If you’re more comfortable with past tense, I’d suggest putting the internal monologue in past, too. For example:

“I go to school,” I said. I could feel him rolling his eyes at me. He’d done that before.’ Similarly, for ‘I can’t remember where that nickname came form’, you could simplify it to make past tense less clunky as: ‘Where did that nickname come from?’

I hope your story is much further along now!

I’m a translator struggling with getting the past perfect correct in the story I’m working on. I find your article very helpful. Thank you 🙂

I have one question:

That morning, she had run her usual route to the store. As she turned the corner, she had come upon a disturbing scene. Apart from the glass and metal sprayed across the road like some outgoing tide’s deposit, there were what looked like two stretchers, mostly eclipsed from view by a swarm of emergency workers.

The above example sentences describe an event that had happened in the past from the narrator’s perspective, and that’s why the past perfect is used. Okay, no problem. But why isn’t everything in the past perfect? Why is it okay to leave some parts in simple past?

“As she turned the corner” instead of “As she had turned the corner” “there were what looked like two stretchers” instead of “there had been what looked two stretchers”

This is the exact issue I’m having in my story. When I put every single verb in the past perfect, the sentences sound very heavy, especially when the section describing the past event is long. But I’m not sure which parts are okay to leave in simple past.

Thank you for the feedback and for your question. You struck the exact reason there – stylistically, to put every single verb in past perfect does read clunkier and isn’t necessary. As long as there is a past-perfect verb establishing the time-frame of events, the rest of the events that are still contextually happening in the earlier time period don’t necessarily need past perfect. For example:

‘It happened last week. I had stopped by the vet shop to get my dog’s flea tablet [past perfect – prior action is established]. I was standing at the counter waiting to pay when I saw the new vet through the back entrance.’ If you wrote ‘I had been standing at the counter waiting to pay when I had seen the new vet…’ each instance of past perfect situates the action in a time period before the ‘main action’. Whereas the scene the narrator is describing is the main event unfolding after a prior action (stopping at the vet shop) situated before this encounter by past perfect tense.

There’s a useful article explaining past perfect further here: http://www.englishlessonsbrighton.co.uk/use-past-perfect-build-narratives/

Thank you so much for your quick response, Jordan! Your explanation and the link you shared are very helpful 😀

It’s a pleasure 🙂 Glad I could help! Good luck with your story.

Hi Jordan. I have a question regarding exceptions. Are there any? I’m busy writing a short and it currently starts out as “I live on the top floor of a two storey apartment complex.” I then proceed to recollect in past tense. The entire story takes place over the course of 1 night and ends with the protagonist still living there. I think – as I’m typing this out – I should probably change it to past tense right? The rest of story is written in past tense. I should treat the entire event as a recollection rather than get caught up in the fact that the protagonist is still currently living there. It just felt like I was setting it up as a “Once upon a time I lived on the top floor…” which is not really my intention. It’s part of series so “I” will still be living there. It just seemed like a nice opener using present tense. Any ideas on how I can achieve the same effect?

Thank you for sharing this interesting question. I can’t see any reason why you couldn’t begin and end on present. As long as the cuts between present and past are clear/signaled to your reader it should be fine. For example:

‘I live on the top floor of a two-storey apartment complex. You’ll know why I’ve shared this detail soon, as it connects to what I’m about to tell you about a strange event that happened two weeks ago.

I was….’

If you bookend a section in present tense this way, with a clear transition between the tenses using narration, it should be fine. The main thing with tenses is not to hop between tenses within the same narrative time-frame (for example ‘I am running down a dark street. I heard footsteps behind me.’ Here, there’s nothing to signal the passage between present and past and it’s confusing.

I hope this helps!

Hey! I’m a self-taught proofreader, not a writer myself (haven’t a creative bone in my body, sadly), and I’m having a great deal of difficulty learning present tense. Up until now, all the stories I’ve proofread have been in past tense, so I’m trying to teach myself how to correct tense errors.

However, many of the websites I’ve come across aren’t tutorials, they’re essays about why not to use present tense in fiction! Well, that’s up to the author to decide! The issue I’m having is mostly with knowing when to allow usage of past tense to go and when to correct it.

For instance, in this sentence: “Thrown by the jump in numbers, most viewers click back in the video just to double-check that Danny had indeed jumped from #3 to #6, before shrugging and continuing to watch.” I’m thinking that “had” needs to be “has”, but I’m not 100% sure. I like to be mostly sure before suggesting a change. Thanks. 🙂

Hi Tracy! Here the past perfect tense (‘had’) is acceptable because it describes an action completed before the present narrative time-frame (e.g. ‘I’m walking to the store now which had been closed this morning’ would be correct if the narrator were walking in the afternoon). If you wrote ‘I’m walking to the store now which has been closed this morning’ this would imply that it is still morning in the time of narration, due to ‘has’ here being in the present perfect tense (describing a past action or condition (‘being closed’) stretching into the present time).

‘Has’ in your example would read a little strangely as it could imply that Danny ‘has’ (in the present, continuing moment) jumped from #3 to #6.

I would say, since the video has already been recorded, that ‘had’ makes sense because Danny’s error (jumping from #3 to #6) ‘had’ been made at the time of recording, and had been viewed prior to the viewer’s realization. So both moments are squarely in the past rather than stretching into the present.

Does that make sense? 🙂 Tense will get you!

It absolutely does, thank you! I’m going to have to go back and reread certain things now, but I definitely understand this. So things that happened prior to the time frame in the story can be past tense, even in a present tense story! Thank you again, so very much, I’m trying so hard to learn this, but I just find it difficult. xD Your explanation certainly simplified it for me, though! ^_^

This post also sums up the differences very well: https://www.dailywritingtips.com/has-vs-had/

So, in short, can I use different tenses in my work of a story writing? In direct speech inverted commas are needed.Isn’t it?

MIXING PAST AND PRESENT TENSES

The following paragraph has a mixture of past and present tense. I believe it to be grammatically wrong but, to my mind, it doesn’t jar when I read it back and it gives the reader a sense of immediacy. My question is: Is it an absolute no-no or is there a degree of artist license here?

Archie flicked on the chainsaw’s master switch and pumped the primer a few times. Resting the saw on the ground he gave the cord a good hard yank. It clacked through its gears but didn’t catch. The second pull bit and snapped back stinging his fingers as it recoiled. “Son of a….” he yelped. The third pull sprung the chainsaw into life with a metallic shrill sending out a cloud of blue smoke that wafted across the laundry. Archie let it idle in a high pitched grumble and then tested it with a few pumps of the throttle that sent the chain shinning around the blade. “Seems okay” he yelled over the noise before killing the master switch. “I guess the real test will be half way through a tree.

Thank you for sharing that, there’s a great descriptive density to it and a clear sense of scene.

I’m curious as to why you think it mixes tenses? To my eyes, it’s all in past tense. You do have a participle phrase or two (e.g. ‘Resting the saw on the ground’) that provide a present/unfolding action, but these are used correctly within past tense for the overall narration (you do use it correctly to show one action that is ongoing during another – the finite verb ‘he gave…’ after that participle phrase still keeps the tense within past as expected).

It would be mixed if you had finite verbs in different tenses for events occurring in the same time-frame, e.g. ‘He rests the saw on the ground and gave the cord a good hard yank.’ This would be jarring because there would appear to be two different time-frames for actions unfolding within the same scene, thanks to present verb ‘rests’ and past verb ‘gave’. I hope this helps!

Great article, many thanks!

Brief question – when writing in the past tense, can you still use present tense for general statements? For example:

I woke up as usual at 5:47 station time when air supply unit number five, that occupied the majority of the level below our quarters, sprang into action, producing a constant humming that would last for the next eight hours. It is never completely quiet on a space station, there are always sounds, vibrations and audible movements, and you learn to live with it. It never bothered me, it was the only life I knew.

Hi Stephan, it’s a pleasure. I’m glad you found it helpful.

Thank you for sharing your question. That does scan fine. In the first instance, there is a participle phrase which creates the sense of a presently unfolding action within the past time-frame (‘producing a constant humming…’). This is correct usage.

Then the flip to present informs the reader of a general, ongoing state of affairs which is where we would use present tense. It depends on the site in time from which the narrator is speaking. If they are no longer living in the quarters when narrating this, then perhaps ‘It was never completely quiet on the space station…’ would make more sense (past tense for recounting conditions no longer being experienced). But if they are still based at the station, then present tense narration for a general state of affairs in their environment fits, as presumably it still isn’t ever completely quiet when they’re narrating this.

I hope this helps! Thanks for the great question.

Thank you for this article. I found it helpful. Both of my main characters at one point recall their dreams. Since they are recalling them, I would write them in past tense correct?

Hi Chelsea, it’s a pleasure! Not necessarily. I find authors often use present tense for this (especially if the main narration is in past tense). It would look something like:

But then I remembered the dream I had…

I’m standing in a wide, open field. I hear someone calling from the other side …

Present tense does create a sense of the unfolding moment that suits the sense of reenacting an interesting event, so personally I would lean towards that. I hope this helps. Just remember whichever tense you’re using to have a narrative link that clarifies that the narration is now crossing over into the dream description (in my example above, it’s the words ‘But then I remembered the dream I had).

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• Writing Tips

Grammar Tips: Using the Past Tense

3-minute read

• 13th March 2018

The past includes everything that has ever happened . And with every second that passes, the past gets bigger and bigger! As such, there’s plenty of stuff in the past we might want to write about .

Lucky for us, then, we have the past tense to talk about things in the past. But to make sure your work is error free , you need to know how to use the different forms of this tense. We explain all here (with a little help from Isaac Newton).

Simple Past Tense

The most basic form is the simple past tense. We use this to discuss something that both began and ended in the past:

Isaac Newton invented the cat flap.

Here, for example, we use the simple past tense verb “invented” to show that the act of invention occurred entirely in the past.

Most simple past tense verbs are, like “invented,” formed by adding “-ed” to the end of a base verb (e.g., invent → invented ). However, you need to watch out for irregular verbs that don’t fit this pattern, such as “swim” (simple past tense = swam ).

Past Continuous Tense

As the name suggests, the past continuous tense is used to refer to an ongoing action in the past:

Newton was sitting under a tree.

The key phrase here is “was sitting,” which combines the simple past tense “was” with the present participle “sitting.” This gives us a sense of a continuous action (“sitting”) occurring in the past.

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The past continuous tense can also be used to frame another action:

Newton was sitting under a tree when an apple fell to the ground.

The past continuous “was sitting” here describes an action that is then interrupted by something else. We can therefore see the difference between the ongoing “was sitting” and the sudden fall of the apple, which is described using the past simple verb “fell.”

Past Perfect Tense

We use the past perfect tense to describe something that happened before, up until, or since something else. It is formed by combining the word “had” with a past participle :

Newton had studied many subjects by the time he graduated.

The key here is a sense of completion: the past perfect phrase “had studied” implies that the action had finished by the point the second part of the sentence occurred.

Past Perfect Continuous Tense

The past perfect continuous tense combines the past perfect and past continuous tenses. It is therefore most commonly used to describe an ongoing action that occurred before something else. We form the past perfect continuous tense by combining “had been” and a present participle:

Newton had been acting as Master of the Royal Mint for five years when he was knighted.

Here, we get the sense of a continuous action from the present participle “acting.” But the “had been” gives it a sense of completion similar to the perfect tense. The result is that “had been acting” frames the later action of being “knighted.”

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What Tense to Use in IELTS Writing Task 1

It is essential to use the right tense in IELTS writing task 1, both academic and GT. This page will explain which tenses to use. The academic test will be explained first and lower down the page you will find grammar tips for GT letters.

Also find writing task 1 tips further down the page.

Academic Writing Task 1 Tenses to Use

For IELTS writing task 1, you may be given a map, a diagram, a bar chart, a line graph, a table or a pie chart in the academic test. The IELTS examiner will mark you on the following (each worth 25% of task 1)

• Task Achievement : information, overview, accurate of data
• Coherence & Cohesion : Paragraphing, Linking Words
• Vocabulary: Collocations, Spelling and Accuracy
• Grammar : Sentence structure, tenses , punctuation, grammar range and accuracy

So, you can see that using the right tense is important in IELTS writing task 1 because it falls into the marking criterion of Grammar.

Dates and Tenses

On your IELTS graph, chart, map, diagram or table, you might find dates. These will tell you what tense to use. See the list below:

• No Dates = present tense
• Dates in the Past = Past Tense
• Dates in the Future = Future Forms
• Dates spanning both Past and Future = both Past Tense and Future Forms

Using Passive Voice in IELTS Writing Task 1

There are students who seem to think they will get a high score if they use passive voice. This is not true. You can only use passive voice when it is appropriate and correct to do so. Most writing task 1 will not give you this opportunity. However, if you get a diagram, they are usually a combination of passive and active voice.

Mixing both Past Tense and Future Forms

Here is a sample sentence using both tenses:

In 2010, the number of sales stood at 2 million and is forecast to rise to a peak of 10 million by 2050.

You can see past simple “stood” and future forms of prediction “is forecast to”

IELTS General Training Writing Task 1 Tenses

The examiner will mark you using the same criteria as the AC test, but with one difference in Task Achievement. The IELTS examiner will mark you on the following (each worth 25% of task 1). See below:

• Task Achievement : Purpose, tone and expanding points

For students taking the General Training test. You will use a range of tenses in your letter depending on the aims and purpose. Below are some sample sentences:

• I am writing to …. (present continuous)
• I visited your store … (past simple)
• …the poor service I have received (present perfect)
• I hope the problem will be resolved … (future form and future passive)
• I had hoped that … (past perfect)

Tips for IELTS Writing Task 1

Academic writing task 1 tips, click below:

All Tips, Model Answers, Free Video Lessons & Practice for IELTS writing task 1

GT writing task 1 tips, click below:

Essential 10 tips

Differences between GT and Academic Writing Task 1

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THANKS for the guidance throughout my ielts journey. JUST I received my desired IELTS score of overall 7.5

That’s wonderful! Well done to you 🙂

Congratulations to you. How I wish I can cross that mark.

Dear Liz, Regarding the tense for Task 1 Academic, it is stated that we can use simple present if there is no time specified. But if there is a verb in the question which shows a past incident, then can we use past tense in the overview and body paragraphs? For example the question is “The chart below shows what Anthropology graduates from one university did after finishing their undergraduate degree course”

When you see the past tense used in rubric given by IELTS, it means the information in the chart/graph is in the past and this means you will use a past tense.

Hello Liz, since the introduction in task 1 is almost always too small to make a paragraph and one might need to add the overview to it, how then does a writer achieve 4 paragraphs?

Why do you need four paragraphs? There are no set rules about the number of paragraphs for writing task 1.

This would be my third time over the years doing IELTS test and yet still referring to your website so I can study well. Thanks and hats off to all this hard work you’ve done here!! Lots of love all the way from the Middle East 🙂

Great to know you can still benefit from my lessons. Lots of luck in your next test 🙂

Hello Ma’am,

You justify the value of knowledge!! Thanks a lot. I am constantly following your blog as am preparing for IELTS. The content and way of explanation is amazing. Hats off to your incredible work and effort.

I’m very pleased you find my website useful 🙂

Hey Liz, You are brilliant

Hey Liz, I follow your website regularly and found it very useful comparative to any other sites available these days, and even heard from one of a British Council Examiner as he suggested to follow your website for factual information, that amused me.

By the way, please post some more information for GT – Writing task 1 in a video form as I see most of the information is covered for Academic Students only.

Hope you consider my request.

Kindly do the needful. Nishanth

** Also please highlight any mistakes found in this comment **

Nice to know BC examiners are recommending my site 🙂 You can find some GT tips and useful links to model letters on this page: https://ieltsliz.com/ielts-letter-writing-essential-tips/ . I stopped making videos due to health problems, but if I’m a bit stronger next year I might make a few short clips. I’ll put GT letters on my list 🙂

Get well soon Liz and thank you for this amazing site…

Yes it’s true. Once we attended a workshop by British council. They recommended your site there.

Hello Liz, Are we supposed to use indented paragraphs in our writing section? And for internet base IELT general training; will i write my texts/answers on anwers sheet or i type my answers on the computer. Thank you

It makes no difference if you indent or leave an empty line instead. As long as paragraphs are very easy to see, it is fine.

Dear Liz, Is writing task 1 is only for academic test, cannot able to find fins much question & answers for the general test. kindly elaborate for the general test which one I have to write, little confused.

See this page: https://ieltsliz.com/ielts-gt-academic-writing-differences/

20/05/2019 cue card topic Describe a practical skill What is it How you learned How difficult it is Explain how you felt

Thanks for sharing 🙂 However, you might want to consider posting this on a page for speaking 🙂

Hi liz Thanks! I find ur lessons realy helpful. Can u please explain which questions in writing task 1 do not need an overview? Will wait for ur reply.

If you are taking the academic IELTS test, all writing task 1 require an overview. See this page: https://ieltsliz.com/ielts-writing-task-1-lessons-and-tips/

Hi Liz, I took the test just this saturday. I’m worried i might have made a major mistake in task 1. The task description said ‘The plans show a coal mine before and after redevelopment into a visitor attraction’ and showed 2 pictures pre and post renovation of the coal mine. I only focused on the changes made (on the after picture) and used the future tense all throughout the overview and body paragraphs (i used the present tense for the intro) as i was misled by the word ‘plans’ and i assumed that the redevelopment wasn’t done yet (e.g ‘will undergo’ instead of ‘undertook’, ‘will be demolished’ instead of ‘was demolished’, ‘will be converted instead of ‘was converted’, etc.). I finished both tasks with 10 mins to spare and used that time to check for errors in grammar, spelling, vocab & sentence structures (i’m sure i at least have error-free sentences and good grammar). Can i still get at least a 7 for task 1 despite the wrong tense used?

Your score is based on Task Achievement, Coherence and Cohesion, Vocabulary and Grammar. Grammar counts for 25% of your marks and tenses are only one part of that.

DEAR LIZ .;,, Can we write piechart and bargraph in past tense if the date isnot mentiond in the question, One of my ielts teacher told me that would be fine,,but i want to hear from u Please help me

When no date is given, you should use present tense. However, if you choose past tense and stick to that tense throughout your whole report, it will be fine. The problem is when you mix them up and get confused which tense you are using.

Hi mam We can’t write all task 1 in passive voice? And Any disadvantage of use passive voice in task 1?

You must use the correct tense for the dates given and also for the information presented. If you have problems about using the passive voice and don’t understand when to use it or when not to use it, I suggest you find an English language teacher to help you or buy a grammar book.

Hi, Liz! Should I write in future if there is the word estimated in the writing task one, like estimated sales, and no dates given? Thaks in advance.

“Estimated sales” indicates future.

Hey Liz, I wanna ask something. How about the word ‘before and after’ I mean in cambridge ielts 11 theres a question in test 4 about total number of visitors to a museum BEFORE and AFTER its refurbished. There is no dates, just those before and after. I’m kinda confused whether to use present or past tense? Thanks in advance.

Before – use past. After – use present.

Hi I can’t. Write. Task 1

https://ieltsliz.com/ielts-writing-task-1-lessons-and-tips/

I have never ever tried to write any first task essays which would be with mixed time of past and future tenses, but as I recently took my exam, I was faced with the mixed tenses and could not deal with that and thus got a low score. So that, could you please explain me or give me a link to a page where I could learn the main structure of the type of task one question? I would be really thankful for your help me if you do not mind please, give me some more example essays with band 9

The first time you need to get clear is that task 1 is NOT an essay. Writing task 1 is a report based on data or any visual representation of information given. If the datas are from past to present, there is no specific structure. The report is structure as usual depending on key features. The grammar will reflect both time period: “The number of sales rose from 5,000 in 2000 and is estimated to reach a peak of 30,000 in 2050.” (both past and future forms)

I would like to ask you whether it is bad to start an introduction for task 1 with something like this or not:

‘The given visual matirial provides us with the information about …”

I just wondered if this word ‘us’ is too informal for this kind of report?

This is not appropriate to use for writing task 1. If it is a table, then you introduce a table, not “given visual material”.

Hi Liz, First and foremost, Thank you very much for the great work that you are doing, You are simply awesome! I am going to appear for IELTS – GT this month end, and I have few queries to you:

1. While answering to Listening or Reading section, for sentence completion kind of questions, do we need to use Initial caps even if it is not a noun? I have this confusion. Do we lose mark for this?

2. What does it mean, if the part of the answer is mentioned in the brackets? Eg. (a) Pilot study, though there instructed as ‘No more than 3 words’

3. In some of the practice test answer keys, they have mentioned the answer both in singular and plural as ‘Instructor/Instructors’ – Is it correct or safe to mention like this? I am losing marks mostly in plural during my practice sessions

4.In a scenario, the instruction clearly states as ‘One word only’ but the answer for a question is 2 years. Without specifying the word ‘years’ the sentence would not deliver a correct meaning in the listening test. What do I need to do on this scenario? Will bracketing work on this occasion?

5.I am appearing through BC and my friend appeared through IDP in the early on this month. I happened to get his practice work book and it seems very tough when compared to BC workbook. I had a confidence while worked out with my BC practice tests whereas the same is lacking with IDP. Why there is a difference? B’coz I heard that the exam will be same irrespective of the centers, but this leaves a doubt in me.

It would be of an immense help if you could kindly advise on the above questions. Thanks Liz.

And one more request Liz, I would like my writing on task 1 to get evaluated by you, if your time permits, so that I could do some fine tuning on the same. If you are ok, kindly let me know your email to send the pic of my writings, since i have written in a paper.

Thanks again LIZ 🙂

Hi, sounds like there is still a lot you are unsure about in IELTS. Always check my information page: https://ieltsliz.com/ielts-help-faq/ . Here are some answers to your questions: 1. Capital letters are not considered in listening or reading. That means you can use them, not use them, use them incorrectly, mix them up – nothing matters. Just ignore them. If you want to write all answers in capitals, do so. 2. In answer keys there are can sometimes be more than one possible answer. For example, “a pilot” or “pilot”. When this is the case, the answer key is written as “(a) pilot” which shows the “a” is optional. You can’t write like this in your test. You must choose one answer and write it. 3. You must write only one answer – singular or plural. This is a test, and it’s testing your understanding of plurals. 4. IELTS never write “one word only”. Are you using real IELTS tests which are published by IELTS. If you are downloading for free from other websites, you are not using real tests. Be aware of fakes. Use the IELTS Cambridge test books from 1 to 11. 5. BC do not write their tests. IDP do not write their test. The IELTS tests are written by a third party. Any difference between tests is random and not based on centers. Sorry I don’t offer marking at present. See my main writing task 1 page: https://ieltsliz.com/ielts-writing-task-1-lessons-and-tips/ Good luck!

There is this book for writing task 1 that i’ve purchased and it has a sentence “The sewer line close to my home overflew resulting into streaming of sewer water on the road” I wanted to know if i can use “overflowed” instead of “overflew” Because the word “overflew” sounds wrong to me somehow.

Please help

This sentence is grammatically incorrect with more than one mistake. I recommend you stop using that book.

Is it still true that the writing Task-1 for GT would have letter writing and not any graphs which we need to explain?

Thanks, Balu

The Oficial IELTS Websites still make it clear that GT writing task 1 is a letter.

Thanks for the clarification, Liz.

I have one more question on GT Reading. I am appearing for IELTS GT and have been going through Cambridge practice tests for IELTS. I find that the GT reading samples given in these books are easier and have moderate vocabulary in the reading passages when compared to the IDP sample tests, that I received on booking my test. The IDP reading samples are tough to interpret in the given time and have complex sentence structures. Would it be same in the actual test as well?

Thanks, Balaji

The tests are not written by IDP or BC. So, the test doesn’t vary – of course individual tests may slightly but that’s all.

thank you very much. 7/10 it is useful .

Hello Liz I’m an English teacher in Greece and I would like some information on how to help students with the IELTS exams. Any books to study, apart from your great tips?

On the whole, I learned my tips by doing test after test myself. I also spent a lot of time helping students and understanding how best to help them.

Hello , I have a question could you please tell me how important it is to paraphrase the writing task 2 in our introduction ( the first 2 lines of the essay) as i have seen on many blogs people just start will the topic such as , It is seen, It is true , or just the answer of what is asked and not paraphrase the question given .

You can’t copy the question, you need to paraphrase it which means write it again in your own words.

just a quick question, in listening section if the answer is “internet users” will the Users of internet” be considered correct or not.

It would be wrong. You must write down what you hear.

Hi Liz, i used your website for preparing for my test today. Please I have an issue. My task one had no dates but they gave a general statement in past tense (a study was done on global warming and the tables shows the suggestion of respondents). Since there was no date, I used present tense to answer, but someone told me that I should have used past tense because of the statement.

If the information given to you shows it is past tense, you should use past tense. You can’t ignore that you have been told it is all in the past.

Hi there Liz, I would just like to verify if it is possible to use past tense in writing task 1 even if there is no specific time indicated in the question? Thank you vry much

It is recommended to use the present tense when there are no dates given. However, if you decide to use the past in this case and you use it all the way through your task 1 report, then it wouldn’t be considered a big mistake and you could still do quite well.

This is good tips I read. This is my first time to join to IELTS course as I am preparing for exams but it needs a time to prepare all vocabulary.

Yes, take time to prepare ideas for topics in speaking and writing as well as vocabulary.

Dear great teacher liz Thank you for your valuable information “I had hoped that you would come in time” such a new sentence for me

may you long live

Better to write: I had hoped you would have arrived in time.

Thanks for all your free tips and lessons pertaining to IELTS. I really found them valuable when I took the test on the fourth of March 2017.

I hope your test went well 🙂

hello mam…if there is verb given in past tense in question ……then in which tense i shoud write?

If the dates are in the past, you use past tense, usually past simple.

Thnks Liz All the information is very useful for me.

You’re welcome 🙂

I cannot find your lessons for Letter writing task on YouTube.

I don’t have any videos for that yet. Just my pages of tips and model letters: https://ieltsliz.com/ielts-letter-writing-essential-tips/

Thank for your reply. I will study it.

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Guest Essay

I Was an Attorney at the D.A.’s Office. This Is What the Trump Case Is Really About.

By Rebecca Roiphe

Ms. Roiphe is a former assistant district attorney in the Manhattan District Attorney’s Office.

Now that the lawyers are laying out their respective theories of the case in the criminal prosecution of Donald Trump in New York, it would be understandable if people’s heads are spinning. The defense lawyers claimed this is a case about hush money as a legitimate tool in democratic elections, while the prosecutors insisted it is about “a criminal scheme to corrupt the 2016 presidential election.”

Yet this case is not really about election interference, nor is it a politically motivated attempt to criminalize a benign personal deal. Boring as it may sound, it is a case about business integrity.

It’s not surprising that the lawyers on both sides are trying to make this about something sexier. This is a narrative device used to make the jurors and the public side with them, but it has also created confusion. On the one hand, some legal experts claim that the conduct charged in New York was the original election interference. On the other hand, some critics think the criminal case is a witch hunt, and others claim it is trivial at best and at worst the product of selective prosecution.

As someone who worked in the Manhattan district attorney’s office and enforced the laws that Mr. Trump is accused of violating, I stand firmly in neither camp. It is an important and straightforward case, albeit workmanlike and unglamorous. In time, after the smoke created by lawyers has cleared, it will be easy to see why the prosecution is both solid and legitimate.

It would hardly make for a dramatic opening statement or cable news sound bite, but the case is about preventing wealthy people from using their businesses to commit crimes and hide from accountability. Manhattan prosecutors have long considered it their province to ensure the integrity of the financial markets. As Robert Morgenthau, a former Manhattan district attorney, liked to say , “You cannot prosecute crime in the streets without prosecuting crime in the suites.”

Lawmakers in New York, the financial capital of the world, consider access to markets and industry in New York a privilege for businesspeople. It is a felony to abuse that privilege by doctoring records to commit or conceal crimes, even if the businessman never accomplishes the goal and even if the false records never see the light of day. The idea is that an organization’s records should reflect an honest accounting. It is not a crime to make a mistake, but lying is a different story. It is easy to evade accountability by turning a business into a cover, providing a false trail for whichever regulator might care to look. The law ( falsification of business records ) deprives wealthy, powerful businessmen of the ability to do so with impunity, at least when they’re conducting business in the city.

Prosecutors and New York courts have interpreted this law generously, with its general purpose in mind. The element of intent to defraud carries a broad meaning, which is not limited to the intent of cheating someone out of money or property. Further, intent is often proved with circumstantial evidence, as is common in white-collar cases. After presenting evidence, prosecutors ask jurors to use their common sense to infer what the possible intent may be, and New York jurors frequently conclude that a defendant must have gone to the trouble of creating this false paper trail for a reason.

Mr. Trump is accused of creating 11 false invoices, 12 false ledger entries and 11 false checks and check stubs, with the intent to violate federal election laws, state election laws or state tax laws. The number of lies it took to create this false record itself helps prove intent. His defense attorneys will claim that he was merely trying to bury a false story to protect his family from embarrassment. The timing of the payments — immediately after the potentially damaging “Access Hollywood” tape was released and right before the election — makes that claim implausible.

As many have pointed out, Michael Cohen, Mr. Trump’s former lawyer and fixer, is a witness with a remarkable amount of baggage. But as with most business records cases, his testimony will largely add color to the tweets, handwritten notes, bank documents and shell corporations. Documents don’t lie.

More important, jurors are particularly good at applying common sense. Mr. Trump didn’t go to all this trouble just to protect his family members, who might have known about accusations of his involvement with the porn star Stormy Daniels or similar ones. We may never learn which crime the jurors believe Trump was seeking to commit or cover up, but they can still conclude beyond a reasonable doubt that this was his intent.

It is not unusual for lawyers to give narrative arcs to their legal theories, reasons to care about the evidence and animating thoughts that may make jurors more inclined to convict or acquit.

When the jurors deliberate, they will weigh the warring narratives in light of the evidence, and the judge will instruct them in the law. Then the narrative frames should recede into the background. The key is to offer one that is both captivating and closely tied to the facts so that when the jurors put the pieces of evidence together, it is the story they believe.

If one side promises too much, it risks losing the jurors. In their opening remarks, Mr. Trump’s lawyers insisted that he was innocent, that all the witnesses were liars. Such a sweeping theory is a dangerous strategy because if the jurors believe part of the prosecution’s case, just one or two of the witnesses, then the jurors may lose faith in the defense altogether.

For the prosecution, the elements of the crime in this case do not require a finding that Mr. Trump interfered with the 2016 election. Nor does it matter whether he had sex with Ms. Daniels. Instead, the real elements concern the way Mr. Trump used his business for a cover-up. By emphasizing the crime he was intending to conceal rather than the false business records, the prosecution also risks confusing the jury into thinking about whether the lies affected the election. It might lead them to wonder why Mr. Trump wasn’t charged with this alleged election crime by the federal government — a talking point that he has promoted publicly.

Even if the case seems simpler in this light, we are still left with the question: Is it really worth charging a former president for this? While the New York business records law is important, it is no doubt true that the conduct pales in comparison with the effort to overthrow the 2020 election, at issue in the special counsel Jack Smith’s Jan. 6 prosecution of Mr. Trump.

Taking this case on its own terms as a business records case offers a different and arguably more convincing way to defend its legitimacy. It is a simple case that is similar to hundreds of other cases brought in New York. The simplicity and run-of-the-mill nature of the prosecution make it easier to defend against claims of politicization in the following sense: Mr. Trump was a businessman for many years in New York long before he was president. If others would be prosecuted for this conduct and no man is above the law, then he should be, too.

So by all means, listen to the stories that the lawyers tell, soak up the drama of hush-money payments and the alternate universe in which Hillary Clinton won the election. But just as the jurors should ultimately consider the facts and the law, it would be wise for everyone else to focus on what the case is really about.

Rebecca Roiphe, a former assistant district attorney in the Manhattan District Attorney’s Office, is a law professor at New York Law School.

The Times is committed to publishing a diversity of letters to the editor. We’d like to hear what you think about this or any of our articles. Here are some tips . And here’s our email: [email protected] .

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