sample cover letter for permanent residence application in canada

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How to write a cover letter for a permanent residence application

A cover letter for a permanent residence application is used to address any doubts or concerns that an immigration officer from Immigration, Refugees and Citizenship Canada may have regarding your application.

A cover letter, also known as a letter of explanation, may be useful in assisting officials in determining whether or not you are eligible to immigrate through the program of choice since it is your duty to demonstrate that you are qualified to apply under the chosen immigration program.

Table of contents

Sample cover letter, when to add a cover letter.

All Canadian immigration program applications are human-assessed by immigration officers and not machine-scanned. So when you’re writing your letter of explanation, keep in mind that you must persuade the immigration agent that your case is genuine and meets the criteria, but that you are unable to produce the documents to demonstrate this for whatever reason.

The immigration officers who process applications are busy, analyzing a large number of cases every day. Consequently, it is beneficial to maintain a respectful tone throughout the letter and state your intent early on. Try to avoid giving irrelevant information that won’t aid your cause.

Here are some simple rules to follow to write a successful cover letter:

• Should be short, concise and factual
• Keep it to a maximum of 1-2 pages
• You do not need an index for your papers. IRCC system gives you a document checklist

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Your Full name                                                                   

Your Mailing address

Your Telephone

Your Email address

Re: UCI number XXXX-XXX

Dear Visa Officer,

I am applying for Express Entry under the Canadian Experience Class.

I am attaching this letter to provide an explanation on the following:

Explain the situation.

Insert your request here.

Thank you very much for your consideration.

If you have any questions or concerns about your application, it may be in your best interest to include a properly drafted cover letter to increase your chances of being granted PR status.

If any of the following describes you, among other relevant factors, then adding a cover letter may help with processing your application:

• If the proof you submitted to verify settlement funds does not contain all of the required fields and information
• If your application does not contain all of the required fields and information, such as details about the responsibilities you were obliged to perform during your time in that profession
• If you cannot get a police clearance certificate by the time you need to submit your application
• If you can not obtain a birth certificate if you are from a country with an unstable government

When not to add a cover letter

In some cases, a letter of explanation will not be useful and it cannot fix all the gaps in your application or rectify missing information.

Below are some examples of times when a letter of explanation will not aid your case:

• If your application is missing a key document, such as a passport
• If you have not included the results of a medical examination
• If your documents have not been converted into English or French before submitting your application

It is important to remember that a letter of explanation is simply an explanation. The only thing it can do is explain why a certain document wasn’t submitted. You cannot use it to explain when you don’t meet the eligibility requirements that the PR application process entails.

Is a cover letter for a permanent residence application mandatory?

No, Immigration, Refugees and Citizenship Canada does not need or request a cover letter with applications. Although not mandatory, a letter of explanation may be beneficial to your application process.

Do I need to combine the cover letter with each document?

A cover letter is not required to be merged with every additional document you submit along with your application. Address all the issues in a single document and submit it as a Letter of Explanation.

Does the cover letter need to be notarized?

Is the cover letter required to be notarized? No, the cover letter does not have to be notarized. It doesn’t have to be self-attested, either.

Why does the cover letter not appear under additional documents?

Have you submitted your documents online and the cover letter or letter of explanation does not appear under additional documents?

This is a technical issue where the Letter of Explanation tab disappears.

To fix this issue, attempt Clearing your browser cache and logging into your online account using the incognito mode.

A cover letter for a permanent residence application can be helpful when trying to explain gaps or missing information from an application. The cover letter should be concise, factual and respectful. If you have any questions or concerns about your application, get in contact .

Nicola Wightman

Nicola Wightman is a regulated Canadian Immigration Consultant (RCIC) under the College of Immigration and Citizenship Consultants (CICC). Her professional immigration consultant number is R706497.

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How do you write a cover letter for Canada? We’re here to provide tips on how to write a focused Canadian cover letter and supply you with cover letter examples.

Being able to write a cover letter for Canada is a must for all professional job applications and is crucial to finding work in the country, so let’s get started.

Write the perfect cover letter for Canada’s job market

One of the most important things to remember when it comes to creating the perfect cover letter for Canada is that there’s a three-pronged approach to success.

First of all, you need to introduce yourself and the job you are applying for.

Secondly, make it patently clear that your skill set matches that requirements listed in the job description.

Finally, articulate the reasons why you would be an ideal candidate for an interview but don’t be too pushy.

OK, so let’s look at these three points in closer detail.

• Always state your relevant skills and reasons why you are right for the role in question as early as possible in your cover letter for Canada. A cover letter in Canada is not all about you. Ensure you spend at least 30 per cent of the document talking about what you know about the company — recent projects, company values, company news. Make the company feel special and they will be more likely to invite you for an interview.
• Do not simply rehash your resume. Instead you should focus on showing why the skills and experience you have would be a fit for the role in question . It makes sense to address each requirement in turn, doing so shows the hiring manager that you understand the role clearly and could be a great fit for the position.
• Do your research on the company and demonstrate this in your cover letter to ensure you make a good first impression. Don’t take it as a given. Highlight what you know, but don’t be brash about it.
• Don’t forget that you will need two documents — a resume and cover letter — for a successful job application in Canada. Keep your resume brief and then craft a cover letter to provide more nuance to the key skills and attributes that you will bring to the role if hired. In brief, make sure that you “tick all the boxes” that are outlined in the job description.
• Our comprehensive resume guide should help you with the accompanying resume, which is also crucial to landing an interview and ultimately your dream job in Canada.
• Also, we have listed some common interview questions and how to answer them.

Want to write the best Canadian cover letter possible?

A cover letter for canada: always needed.

In some instances — such as if you are lucky enough to be referred by an employee of a company — a cover letter may not be completely necessary. However, it is best to write a Canadian cover letter for each job application as it is a means of demonstrating your understanding of the position and how your skills and experience match the requirements. This is particularly true if you want to land that dream career job.

Take the time to understand the company and elaborate concisely about how you can help them. That’s how to make a strong first impression and write a successful cover letter. Generic cover letters for Canada that state “I have always wanted to work for {insert company name} . . .” don’t cut it, so differentiate yourself by showing the company you are genuinely interested in them.

Don’t forget to download the  Moving2Canada Getting Started Guide today. In this free guide you will find detailed templates for a Canadian-style resume and a Canadian cover letter. The guide will give you exclusive access to our proven cover letter techniques and will help you accelerate your job search in your new home.

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Canada Cover Letter Format And Free Samples (2023)

In Canada, a well-written cover letter can be just as important as a strong resume when it comes to landing your dream job.

While cover letters may seem daunting, they are an essential component of the job application process. A well-crafted cover letter can set you apart from other applicants and demonstrate your professionalism, attention to detail, and passion for the position.

In this article, we’ll provide tips and guidelines to help you create a compelling Canada cover letter that will impress employers and increase your chances of landing an interview.

Canada Cover Letter Font

6. signature, researching the company, proofreading and editing, cover letter sample 3 (fresher), canada cover letter basics.

A cover letter is a document that introduces you to potential employers and highlights your qualifications, skills, and experience. It is your chance to make a great first impression and convince hiring managers that you are the right person for the job.

Canada Cover Letter Format

In Canada, a cover letter should follow a standard format that includes your contact information, the date, and the recipient’s contact information. Begin with your name, address, and contact details, followed by the date and the recipient’s name, and address. Use a clear and organized layout to ensure your cover letter is easily readable.

Canada Cover Letter Length

A Canadian cover letter should be concise and limited to one page in length . This allows you to effectively showcase your qualifications and experiences without overwhelming the reader.

It is crucial to choose a professional-looking font for your cover letter. Common font choices include Times New Roman, Arial, or Calibri. Be consistent with your font selection throughout the cover letter to maintain a polished appearance.

When it comes to font size, aim for a balance between readability and space efficiency. A font size of 10 to 12 points is generally considered appropriate in a Canadian cover letter. This ensures the text is large enough to be easily readable, but not too large that it takes up excessive space on the page.

Canada Cover Letter Structure

The structure of a Canadian cover letter typically consists of an introduction, body, and conclusion .

• In the introduction , you should introduce yourself and express your interest in the position.
• In the body , focus on your qualifications, relevant skills, and experiences that make you a valuable candidate for the job.
• Conclude by thanking the reader for their time and consideration.

Canadian cover letters typically begin with a header containing the applicant’s name, job title, city and province, phone number, and email address.

It’s also essential to include the current date . The header should be consistent with the one used in the applicant’s resume for a cohesive presentation.

2. Greeting

In the greeting section, address the hiring manager by their full name and title. If the name is not available, use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.”

Personalization is preferred, so make an effort to find the hiring manager’s name when possible.

The opening paragraph serves as an introduction and an opportunity to grab the hiring manager’s attention. Applicants should briefly mention the job title and company they’re applying to, and express enthusiasm for both the position and the organization.

Including keywords from the job posting and aligning personal skills with the employer’s requirements will make the opening more impactful.

In the body of the cover letter, applicants should elaborate on their relevant skills, experiences, and achievements. It’s necessary to make connections between the job requirements and the applicant’s qualifications.

• When discussing experiences, be specific and focus on accomplishments rather than just listing responsibilities.
• Use bullet points or short paragraphs to present the information in a clear and easy-to-read manner.

The body of the letter should effectively convey the applicant’s background and qualifications while demonstrating a genuine interest in the role and the company.

The closing section is the final opportunity to leave a positive impression on the hiring manager. Here, applicants should reiterate their enthusiasm for the position and summarize their qualifications .

It’s also appropriate to politely request an interview and express gratitude for the manager’s time and consideration. End the closing paragraph with a professional and respectful closing such as “Sincerely” or “Best Regards.”

Lastly, include a signature in the cover letter which may consist of the applicant’s full name and any relevant professional designation or certification.

If the cover letter is being sent electronically, either type the full name or use an electronic/digital signature as a more personal touch.

Customizing Your Cover Letter

Tailoring to the job.

When customizing your cover letter, it is essential to tailor it to the specific job you are applying for. Start by carefully reviewing the job description and noting the key requirements, responsibilities, and qualifications mentioned.

Then, in your cover letter, emphasize how your skills and experiences align with these aspects of the job. In doing so, be sure to use relevant keywords and phrases from the job description to demonstrate your understanding of the role.

Split your text into concise paragraphs that focus on different aspects of the job, such as your relevant experience, technical skills, and soft skills. You may also consider using bullet points to highlight specific achievements that directly relate to the position.

In addition to tailoring your cover letter to the job, you should also research the company and demonstrate how your values and goals align with theirs . This shows that you have taken the time to understand the organization’s culture and objectives and that you would be a good fit for the team.

You can find information about a company’s values and goals on its website or through news articles, press releases, and social media accounts.

Remember, customizing your cover letter for each position you apply to and researching the company can make a significant difference in making a positive first impression on a recruiter or hiring manager. By focusing on these aspects, you demonstrate your attention to detail and genuine interest in the job and company, improving your chances of landing an interview.

Writing Tips for a Canadian Cover Letter

Highlighting achievements.

When crafting a Canadian cover letter, it is essential to focus on the tangible accomplishments in your career. Mention specific achievements  that demonstrate your capabilities and experiences relevant to the job you are applying for.

Include quantifiable results, such as increased sales or improved customer satisfaction, to clearly showcase your successes. Use active verbs and concise language to communicate your achievements in a compelling manner.

Focusing on Skills and Qualifications

Employers want to see that you have the necessary skills and qualifications to succeed in the role. Align your skills with the requirements listed in the job description , and provide examples of how you have applied these skills in previous positions. Include both technical and transferable skills that will make you an asset to the company.

Providing specific examples can help create a strong connection between you and the organization, increasing your chances of being invited for an interview.

In addition, mention any relevant education or certifications that demonstrate your qualifications for the position.

Emphasizing Value

An effective cover letter should articulate the  value  you would bring to the company. Explain how your skills, achievements, and experiences will contribute to their success.

Relate your accomplishments to the goals and objectives of the company, and demonstrate your understanding of their priorities and challenges. By doing this, you will show potential employers that you can make a positive impact on their organization.

As a final step before submitting your cover letter, make sure to proofread and edit your work thoroughly. This includes checking for proper grammar, spelling, and formatting.

Ensure that your cover letter is one page long, left-aligned with single spacing , and has one-inch margins .

Use a professional font, such as Arial or Helvetica, at a size between 10 and 12 points. Double-check your work to eliminate any errors, as these may create a negative impression on potential employers.

With a well-written cover letter, applicants can confidently present themselves as an attractive candidate, ultimately improving their chances of career success.

Canada Cover Letter Examples

Cover letter sample 1.

Here’s a sample cover letter for a job in Canada:

Cover Letter Sample 2

Here’s another sample cover letter for a job in Canada:

Here’s another sample cover letter for a job in Canada, more suitable for freshers:

Writing an effective cover letter is a critical component of a successful job search in Canada. A well-written cover letter can demonstrate your interest in the position, showcase your qualifications and skills, and distinguish you from other applicants.

When writing your cover letter, it is essential to customize it for each position, research the company, and carefully proofread it to avoid any errors.

Remember to keep your cover letter concise, relevant, and professional, and highlight your unique skills and experiences that make you the ideal candidate for the position.

With these tips in mind, you can create a compelling cover letter that will capture the attention of potential employers and help you stand out in a competitive job market. Good luck with your job search!

Related Articles

• How To Create ATS Friendly Resume For Canada
• How To Write Work Experience On A Canadian Resume
• Guide To Canadian Resume Format
• How To Tailor Your Canadian Resume To Job Description
• How To Write A Summary Statement For A Canadian Resume

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Shireen Fisher Author <p>Shireen Fisher is a widely-published writer with nine years of experience. She started her media career in radio before heading back to university to pursue her National Diploma and BTech Degree in Journalism.</p> https://www.canadianvisa.org/author/shireen-fisher

We Make Immigration Simple

2022-05-13T09:49:00

Contents of an immigration reference letter can influence the decision to grant you PR. Make sure you tick all boxes.

• Immigration

How To Write a Flawless Immigration Reference Letter

Shireen Fisher

Shireen Fisher is a widely-published writer with nine years of experience. She started her media career in radio before heading back to university to pursue her National Diploma and BTech Degree in Journalism.

As an employed adult, you’ve probably received at least one reference letter from a former employer highlighting your employment history at the company. This is something your potential new boss would require during the recruitment process for a job you’ve applied for. Immigration reference letters are a different ball game altogether.

All applications for Canadian Permanent Residency (PR) are subject to the Express Entry completeness check. When applying, you will need to submit your complete electronic application for permanent residency within two months of receiving an invitation to apply (ITA). This application, along with all supporting paperwork, will have to be submitted electronically via your online profile.

Your Express Entry process will start as soon as a complete application has been submitted. One of the most important documents you’ll need is your Immigration reference letter. While on your personal online profile, you’ll be prompted to load a reference letter from each employer for every job you add.

Who should submit an immigration reference letter?

As the primary applicant, you’ll need to submit an immigration letter. If your spouse or common-law partner has worked in Canada, they’ll have to do so as well.

What is an immigration reference letter?

Your application for Canadian immigration is required in order to verify that you meet the requirements to immigrate, as well as verify your claims in your application.

If you want to apply for permanent residency (PR) in Canada via an economic immigration route, your employment history is something that plays a huge role in achieving success with your application. To prove the legitimacy of your credentials and work experience, you’ll need to supply immigration reference letters from all the companies you’ve worked for.

4 things to add to your letter to make it flawless

1. it should be a formal, official document.

Because of the serious nature of immigration, your reference letter needs to take the form of an official document. The document will have to be printed on the letterhead of the company you worked for, with all the company’s contact details.

2. List all relevant personal information

Include all your contact information: your name, telephone numbers, address and email address. Make sure that all the information is accurate to avoid delays or possible rejection.

3. Include all employment details

Listed in the letter should be the details of every position you’ve held while at the company. Include whether you are currently in the position, the dates of employment, your job description detailing your core duties within your role, working hours, salary details and benefits, if there are any. These details will help the visa officer identify whether you’ve selected the correct National Occupational Classification (NOC) code.

What is an NOC code?

The Refugees Immigration Citizenship Canada’s (RICC) immigration programs use the NOC system to determine whether a job, skill set or employment experience meets their conditions for eligibility. Each NOC code has a lead title (first paragraph below job title) and a set of duties. Should you find that your job description doesn’t match the one in the NOC code, the duties should.

The employment duties you mention in your reference letter should be similar to at least some of the duties of the NOC code that you’ve indicated in your application. The general rule is that the duties you mention in your letter of reference should match the lead statement of the NOC code and a substantial number of the employment duties listed.

4. Add your line manager or HR officer’s details

Provide the details of your direct manager or that of a relevant human resources official. Make sure to have the responsible manager’s name and job title printed below the signature.

The letter must be stamped with the company’s stamp. Try to attach your manager’s (or whoever is signing) business card if your letter doesn't have a stamp. This adds authenticity to the letter.

What if I’ve Worked in Canada?

If you’ve worked in Canada, you will have to submit copies of your Canadian tax slips, as well as notices of assessment received from the Canada Revenue Agency (CRA). These documents should detail the amount of years you’ve worked in the country.

What if I’m self-employed?

If you’re self-employed, you’ll have to submit proof that you own a business, all business registration documents such as your articles of incorporation, income statements and statements from your clients that confirm you’ve done work for them.

How to ask your current and former employers for an immigration reference letter

Don’t wait for the last minute

Getting these letters together can take time, so start as soon as you can. When applying to Express Entry and Provincial Nominee Programs (PNP), you will be required to send all paperwork, including work reference letters. This must be done within two months of the receipt of your invitation to apply for permanent residency.

Your approach should be honest and polite

There’s a chance that you’ll have to motivate why this letter is required. You need to be open and polite to your current and previous employers about the process. Fill them in about the timeline of your process and when you'll need the document from them and be considerate by not rushing them.

Be precise about what you need from them

The IRCC lists exactly what should be stated in reference letters for Canadian immigration applications. You’ll have to outline exactly what you need to your current and former employers. Consider sharing an immigration reference letter template for them to follow.

What if I’m unable to get this?

This letter is the ideal way to confirm your employment history. However, if there is absolutely no way of obtaining one, you could try to to prove everything by providing some other documents. These documents may include: payslips, letters of appointment, employment offers, letters of promotion, certified letters from former colleagues, images documenting your work life and the work you’ve done.

You can also provide a signed letter detailing the reason you are unable to secure an immigration reference letter.

• A flawless reference letter doesn’t guarantee success. That decision ultimately lies with the officer dealing with your application.
• Regardless of the paperwork you provide, the employment record you supply should be complete, correct and truthful.
• Supply as much information as you can. This will amplify your credibility and improve your chances of getting your visa.

What about proof of ties?

Before making the decision to grant a work or study permit or visitor visa, the immigration officials will need to be convinced that you will definitely exit the country once your documents expire. If you’re able to prove that you have solid ties to your homeland, immigration officials are likely to be confident that you’ll go back home once your visit, course or job is over.

What you’ll have to demonstrate:

A close relationship with family members residing in your country your current job status viable future job prospects at home proof of ownership of a business, properties or other major movable or non-movable assets.

Remember, whichever of the above applies to you, you have to be as thorough as possible with all the information you are asked to provide. The way your immigration reference letter is constructed can influence the outcome of your submission. Supply as much information about your work experience as possible to ensure the best outcome.

Setting off to a world of new opportunities in Canada is no small feat. Doing so alone can feel like an even greater summit to climb. But the journey doesn't have to be an isolated one. Our accredited Regulated Canadian Immigration Consultants (RCICs) are here to guide you through each step and will provide you with all the information you need, optimizing your chances of visa approval.

Our ICCRC-approved RCICs will evaluate your eligibility, ensure that you tick all the documentation lists and will submit all your paperwork to the Canadian government for you. Secure opportunities in the Great White North today.

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Canadian Cover Letter Guide

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A Canadian cover letter is a short document written in response to a specific job prospect and addressed directly to the hiring manager or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.

Cover letters are essential in the hiring process as they provide candidates with the opportunity to introduce themselves, demonstrate their qualifications, and show enthusiasm for a specific role and company.

They serve as a personalized communication tool, allowing candidates to make a positive first impression, tailor their message to the job, and address potential concerns or unique situations.

A well-written cover letter enhances a candidate’s chances of standing out and securing an interview in Canada .

The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.

Before You Begin

Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.

1. Do Your Research

Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company.

Also, keep in mind the job description and requirements for the role. it allows you to create a cover letter that showcases your qualifications, aligns with the company’s needs, and demonstrates your genuine interest in the position. This, in turn, increases your chances of being noticed and considered for the role.

Doing this research will help you decide what you should include. Do your research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.

2. Check for Instructions

Some employers include instructions in their job postings. They might ask you to include specific information or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for your cover letter. If they have, follow them carefully.

3. Save time by using a Master Template:

Creating a separate cover letter for every job application can be exhausting. Instead, develop a comprehensive cover letter template that highlights your key qualifications, skills, and experiences.

Keep a library of snippets or bullet points highlighting your achievements, skills, and relevant experiences. You can easily insert these into your cover letter as needed. This template can serve as a foundation for various job applications, making the process more efficient.

Formatting Guidelines

There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.

1. Length  Your cover letter should be no more than one page in total.

2. Font  Your font should be consistent throughout your cover letter, and you should choose a professional-looking font. Your font size should be big enough that it is easy to read when your cover letter is printed.

3. Spacing  Your cover letter should be appropriately spaced. The main body should be single-spaced, with sufficient space left between each new paragraph and section.

What to Include

There are seven sections in a cover letter.

1. Your Information  Your name and contact information should be at the top of your cover letter. Include your:

• First and last name
• Current residential address
• Phone number
• Email address

2. Date  Below your information, write the date that you are sending your cover letter.

3. Employer Information  Below the date, include the contact information of the individual, department, or company you are addressing in the cover letter. If you know the name of the individual, include their:

• Position title
• Company or organization name
• Commercial address of the company or organization

If you do not know the name of the individual, include:

• Department in charge of hiring decisions (if known)
• Commercial address of company or organization

4. Greeting  Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.

5. Main Text:  There are three parts to the main text of your cover letter: the introduction, body, and conclusion.

Introduction  In the first paragraph of your cover letter, you should introduce yourself as a candidate . Include your first name and the position you are applying for. You can also include your post-relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department. Your introduction should be no more than two to three sentences.

Body  In the next couple of paragraphs, you want to convince the employer that you are the best candidate for the job position. Tell them why they should invest in you. If you’re not sure what to include, try to answer these questions:

• What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?

The body of your cover letter should be one or two paragraphs.

Conclusion  The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application. It should be no more than three or four sentences.

6. Signature  There are two parts to your cover letter signature: the closing line and your full name.

• Closing Line  Your cover letter must include an appropriate closing line. This is the line right before your name.
• Full Name  Your full name follows the closing line. It is not necessary to print and physically sign your cover letter since more job applications are done electronically.

Final Revision

Carefully review your cover letters to make sure you have not made any mistakes.

1. Proofread

Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be sure that you have not made any mistakes in:

• Your name and contact information
• The employer’s name and contact information
• The name of the company or organization you are applying to

2. Check Instructions

Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.

Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.

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Relationship Support Letters Examples

• Thread starter GT25
• Start date Jul 8, 2010

Star Member

Hi, Having some family and friends provide letters to help prove our common law relationship. My mother and his mother and at least two friends from each of us. Do you think this is enough? More importantly can someone provide a good example of a letter that I may share with these people to help them with writing their letters? Also it is my understanding that none of these letters need to be notarized but they should include contact information. Is this correct? Please confirm Thanks!!!  

Champion Member

I think common law and conjugal partners require two statutory declarations (meaning notarized written statements). Below I copied the letter I sent asking friends and family to write letters on our behalf. This may let a bit more helpful than one sample. The responses I got were quite varied... Here is the letter I wrote to friends and family asking for letters of support... Dear Friends and Family, As you know I am seeking Permanent Residence status in Ontario, Canada through the Family Class immigration category. I am technically called a "Conjugal Partner" (nice and descriptive, isn't it?) and XXXX is my Sponsor. As part of the immigration application we are required to provide evidence that we are indeed a genuine couple. This includes written correspondence, passport stamps from visits to see each other, plane ticket stubs, photos, etc. We are also required to document the history of our relationship (which was kind of a fun exercise). An important part of this evidence of genuine coupledom/coupleship, whatever you want to call it, is documentation from family and friends. My brother and his wife have agreed to make sworn testimony on our behalf, but from reading Canadian immigration blogs it appears that the more documentary evidence we can provide from external sources the more likely our application will be approved swiftly, or at least not denied on this basis. So I am writing today to ask if you would write an email on our behalf and send it to me (or XXXX, if you prefer) by Friday. I realize this request is somewhat vague as to the content of the email, so I've included a list of basic points to cover at the bottom of this message. You are certainly welcome to write more, or less...whatever you are comfortable with putting in writing to support our Family Class application. For those of you who respond, please accept my heartfelt gratitude for your timely assistance in this matter. For those who chose not to respond for any reason, please know that I accept your decision with much grace and goodwill. Kindest regards, Allison General information to consider including in your message (this can be written in French or in English, by the way)... 1. A description of how you know either one of us (typically the person you knew first)...examples I am a friend of XXX, I was a co-worker of XXX, I am the sister of XXX, etc 2. A description of how you became aware of our relationship, when you met the other partner, activities we participated in together, etc 3. A statement to the effect that, in your judgement, we are in a real, loving, ongoing, genuine (you choose the words) relationship based on your personal knowledge and experiences  

I have asked a bunch of my friends and family to write letters for us, because we are married we don't need to have them notarized or anything, but just nice to have extra proof that we are genuine. Here is a letter my best friend wrote for me....Have edited certain personal information of course.... To Whom it May Concern, I am writing this statement in order to vouch for the loving relationship between Dayanara and Trezpan. Dayanara has been a very close friend of mine for the past 17 years, and I have known Trezpan for the past two years. They met online, through a video game called World of Warcraft (WoW), which I also play. During the Fall of 2007 Dayanara informed me that she had been chatting to somebody online through WoW and December of that year she planned to meet him in person. They met on December 26th, 2007, and afterward in the New Year, Dayanara had let me know that the meeting had gone very well. She sounded very happy when she told me that they had ‘really hit it off' and that they ‘mesh so well together'. Dayanara told me they planned on seeing more of each other and she made numerous travel plans to see Trezpan in City, WI early that year. The first time I met Trezpan was about two years ago (June, 2008). Dayanara and Trezpan joined my husband and myself for dinner at Montana's restaurant in City. At this time it was clear that they cared for each other very much and were both happily committed to one another in a loving relationship. In July 2008, I accompanied Trezpan and Dayanara to Canada's Wonderland and we all spent the day together there. Dayanara and Trezpan attended my wedding together September 20th, 2008 as well as the rehearsal the night before. It was at the end of September that Trezpan moved to Buffalo in order to be as close to the Canadian border as possible, to make visiting Dayanara easier. I consider Dayanara and Trezpan ‘family' and enjoy visiting with them. They attended my birthday celebration of February 2009, during which we all played Dance Dance Revolution. This was shortly after they became engaged January 2009, after Dayanara proposed to Trezpan. They both also attended my birthday celebration February of this year (2010) during which we played the board games Carcassone and Smart Mouth. They also came together for Christmas dinner at my apartment this past holiday season of 2009. I accompanied Dayanara to the Buffalo area the first weekend of May 2010 to visit Trezpan. The three of us spent the weekend watching movies, shopping and dining out. Trezpan cooked breakfast for us all weekend. I was the maid of honour at Dayanara's and Trezpan's wedding April 17th, 2010. As witness to their union I can personally vouch and am happy to say that they are a couple very much in love. Please feel free to contact me should you require any additional information. Sincerely, Friend  

Hero Member

I am submitting 3 notarized letters, although one of them is from my parents and is also a pledge of support and place to live for us when we land in Vancouver. I have a number of emails from other family and friends that I will also be submitting, but they were not solicited specifically for the application - just emails between, for instance, my partner's sister and I that show that she and I have a good relationship. Here's an example of one of the notarized letters: To: Citizenship and Immigration Canada I am writing in support of SPONSOR NAME and APPLICANT NAME application for sponsorship and permanent residency. I have known SPONSOR since February of 2005. We were co-workers at _______________ from 2005 to 2010. We worked very closely together and became good friends. I first met APPLICANT at a company Holiday Party in the winter of 2005. He became friends with my husband NAME, and together we have all four met up socially, at various parties and functions. They have been to our house, and met my parents and grandmother several times. We have also attended baseball games together. In 2009, when NAME and I were expecting our son, NAME, SPONSOR and APPLICANT attended our baby shower. I have known about SPONSOR and APPLICANT’s relationship since SPONSOR and I first met. We often talked and chatted about our home lives while we worked. Over the years of working together, and our developing friendship, I had the opportunity to get to know more and more about SPONSOR and APPLICANT relationship and I know it to be a marriage-like relationship. I believe they are very much in love, and are a great couple. As much as I hate to see my friends leave the PLACE area, I am happy to support my friends’ application for sponsorship and permanent residency in Canada. Now that SPONSOR is pregnant and they are expecting their first child in 2011, I know that they very much wish to raise their child closer to her family. Please feel free to contact me for any more information regarding my relationship with SPONSOR and APPLICANT. I am happy to help them in anyway that I can. Sincerely,  

Thanks everyone... very helpful!!!!!!  

This is what my mom wrote for us. I love her so much. Anyway, I omitted some personal information for privacy reason but hope you are still able to get so example. "I am (mom's name), mother of (applicant) future mother-in-law of (sponsor). Where to start without crying, in Feb 08 my daughter lost the only man she ever trusted, her papaw, my Daddy. Her heart and soul was broken until she started talking to a young man in (location) and he made her smile. You see she has been my heart, my life, my reason for living. Everything has been for her, wanting her to be a whole person. I am so proud of her and of myself for raising her to have the courage and love for (sponsor) to be able to leave everybody and everything she had ever known to be with him. I can't believe I was able to welcome a person I had only spoken to on the phone into my home, it was not like me at all but it was meant to be and I realize how brave it was of (sponsor) to come here. I wanted and needed to make sure I kept him safe because he needed someone to love and be brave with. I am a very spiritual, God loving woman who truly believes they were meant to be together. I would love to be there but like my baby, have never flown and don't have the money to get there and back yet but I will find a way. I just want to be able to help make their dreams come true. Be free to call or write me." Sincerely, (mom's name) This is also a letter my mom's friend, who watched me grow up, wrote about us. This also has personal information omitted. "I have known (applicant) for many years. I used to work with her mother and pretty much watched (applicant) grow up into a very sweet young woman. I first heard about (applicant) and (sponsor)'s relationship when they met. (applicant) talked about him all the time, I could tell she was crazy about him! When he came to visit I had the pleasure in meeting (sponsor). He was quiet but seemed to be a very nice young man. I had the chance to spend time with (sponsor) when him and (applicant) came to my home for a visit where I got to know (sponsor). We hung out and talked, (sponsor) even played with my little dog! He is a very nice young man. He even came with (applicant) to my salon and waited while (applicant) had her hair done. I even drove (sponsor) and (applicant) to the airport when (applicant) decided to go to Canada to be with her love. They make a great couple, they seem to love each other so much. Their love is genuine and I can see their relationship ever lasting." (Friends name) -insert contact info-  

Love_Young said: This is what my mom wrote for us. I love her so much. Anyway, I omitted some personal information for privacy reason but hope you are still able to get so example. "I am (mom's name), mother of (applicant) future mother-in-law of (sponsor). Where to start without crying, in Feb 08 my daughter lost the only man she ever trusted, her papaw, my Daddy. Her heart and soul was broken until she started talking to a young man in (location) and he made her smile. You see she has been my heart, my life, my reason for living. Everything has been for her, wanting her to be a whole person. I am so proud of her and of myself for raising her to have the courage and love for (sponsor) to be able to leave everybody and everything she had ever known to be with him. I can't believe I was able to welcome a person I had only spoken to on the phone into my home, it was not like me at all but it was meant to be and I realize how brave it was of (sponsor) to come here. I wanted and needed to make sure I kept him safe because he needed someone to love and be brave with. I am a very spiritual, God loving woman who truly believes they were meant to be together. I would love to be there but like my baby, have never flown and don't have the money to get there and back yet but I will find a way. I just want to be able to help make their dreams come true. Be free to call or write me." Sincerely, (mom's name) Click to expand...

jeans22 said: Wow... this is so heartfelt... I'm sure this letter helped a lot! Thanks for posting Love_Young!! Click to expand...

Full Member

Thanks to all. This is a very informative thread.  

canadianwoman

Thanks to everyone who posted example letters. One key is to try to make the people writing the letters understand that there is no one right way to do it. I realize that people may not know what to say, but getting heartfelt responses, like those from Love_Young's writers, and very individual responses, is better than a several letters that seem too much alike. You don't want the visa officer to get the impression that you yourself wrote the letters and just had your friends and family sign them. So give them a guideline like Allison's, and encourage them to write from the heart.  

Does anybody know whether a letter signed by a commissioner of oath and a notary weighs the same? I saw on the statutory declaration that a commissioner of oath is required to sign it, what about the letters written by friends and family then? Thank you in advance!  

The letters don't need to be notarized (if you're married). A notarized letter or an affidavit is considered better evidence than just a signed letter or an email, but these are just extra things you are showing to prove your marriage is genuine. They're not official documents, so not notarized is fine.  

canadianwoman said: Thanks to everyone who posted example letters. One key is to try to make the people writing the letters understand that there is no one right way to do it. I realize that people may not know what to say, but getting heartfelt responses, like those from Love_Young's writers, and v ery individual responses, is better than a several letters that seem too much alike . You don't want the visa officer to get the impression that you yourself wrote the letters and just had your friends and family sign them. So give them a guideline like Allison's, and encourage them to write from the heart. Click to expand...

your letters are of great help! btw, was it written or computerized??thanks  

For statutory declaration, here is a form. You can make it with your computer, print out and get signatures. It's the same as a letter, but if your family or friends write in different language from English, it will be required to be notarized. quote: STATUTORY DECLARATION CANADA PROVINCE OF ONTARIO TO WIT: } In the matter of the relationship between [ ] and [ ] I, [full name] of [full address] in the Province of Ontario, Canada, do solemnly declare as follows: 1.That the common-law relationship between [ ], and her partner, [ ], is known to me. 2.That said relationship is genuine and continuing. 3.[Other details] 4.[Other details] And I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath. Signature of declarant ________________________________ DECLARED before me at (City, Town Village) _______________________________ in the County of _______________________________ in the province of Ontario in Canada this ______ day of September of the Year 2006 Commissioner of Oaths (Name) _______________________________ Signature of Commissioner of Oaths _______________________________  

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Letter of Explanation (LoE) Sample

Where to add the letter of explanation (loe), letter of explanation (loe) sample.

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Does the LoE need to be notarized?

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Written Samples

10 sample cover letters for a canada visitor visa.

Applying for a visitor visa to Canada involves a meticulous process where applicants must convincingly demonstrate their intentions, financial stability, and reasons for returning to their home country after their visit.

A well-crafted cover letter accompanying the visa application can significantly enhance the chances of approval. It provides a platform to explain the purpose of the visit, detail the applicant’s ties to their home country, and present a clear, coherent narrative to the visa officers.

Canada Visitor Visa Sample Cover Letters

The following samples offer varied scenarios and are designed to cater to different profiles of applicants.

Each sample cover letter is structured to highlight key aspects that are essential in a Canadian visitor visa application: the purpose of the visit, duration, accommodation plans, financial means, and strong ties to the home country.

Sample 1: Family Visit

Dear Sir/Madam,

I am writing to apply for a Canadian visitor visa to visit my sister and her family in Toronto, Ontario. My sister, [Sister’s Name], a permanent resident of Canada, has extended an invitation for me to spend time with her family and explore the cultural diversity of Canada.

I am currently employed as [Your Job Title] at [Company Name] in [Your Country], and I intend to return to my job following a three-week visit. During my stay, I will be residing at my sister’s residence at [Address in Canada].

Enclosed with this letter are my employment verification letter, bank statements, and a copy of my sister’s invitation letter. I assure you of my commitment to abide by all Canadian laws during my stay.

Thank you for considering my application.

Sincerely, [Your Name]

Sample 2: Tourism

I am applying for a Canadian visitor visa to explore the scenic beauty and cultural heritage of Canada. As an avid traveler and a professional photographer, I am particularly interested in capturing Canada’s diverse landscapes and cityscapes.

I plan to visit major tourist destinations including Vancouver, Banff National Park, and Montreal over a period of four weeks. I have made arrangements for my accommodation and have a detailed itinerary, which I have enclosed with this application.

I am self-employed, running a successful photography studio in [Your Country]. I have attached documents confirming my business ownership and financial stability. I have strong familial and professional ties in my home country, ensuring my return post my visit to Canada.

Thank you for considering my visa application.

Sample 3: Attending a Business Conference

I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.

I have been employed with [Your Company] for [Number of Years] and have enclosed a letter from my employer supporting my visit to Canada. Following the conference, I plan to return to my home country to resume my professional duties.

In Canada, I will be staying at [Hotel Name and Address] for the duration of the conference. Enclosed are my hotel booking confirmation, round-trip flight tickets, and financial documents to support my application.

I look forward to the opportunity to represent my company at this international event.

Sample 4: Medical Treatment

I am applying for a Canadian visitor visa for the purpose of receiving medical treatment at [Hospital/Clinic Name] in [City, Province]. After thorough research and consultations, I have chosen Canada for its advanced medical facilities and expertise in treating [Specific Medical Condition].

Enclosed are letters from my local doctor and the Canadian medical facility outlining the proposed treatment plan and the estimated duration of my stay, which is [Duration of Stay]. I have arranged for sufficient funds to cover all medical and living expenses during my stay.

I am currently [Your Job Title/Status] at [Your Company/Institution] in [Your Country]. I have attached documents verifying my employment status and my intention to return after my treatment.

Sample 5: Visiting Friends

I am applying for a Canadian visitor visa to spend time with my close friends residing in [City, Province]. I have known them for several years, and this visit will be a wonderful opportunity to strengthen our friendship and experience Canadian culture firsthand.

I am employed as [Your Job Title] at [Your Company] in [Your Country] and plan to return to my job after a two-week visit. My employer has granted me leave for this period, as evidenced by the enclosed leave approval letter.

I will be staying with my friends at their residence, the address of which is included in the invitation letter provided by them. I have also enclosed my bank statements and other financial documents to support my application.

I appreciate your consideration of my visa application.

Sample 6: Academic Research

I am writing to apply for a Canadian visitor visa for academic research purposes. As a [Your Position, e.g., Researcher, Scholar] at [Your Institution], I am involved in a project that requires me to conduct field research in Canada.

The research is scheduled for [Duration of Stay] and is in collaboration with [Canadian Institution or Organization]. Enclosed are letters from both my home institution and the Canadian organization, outlining the nature and necessity of my visit.

I have secured funding for my research and stay in Canada, as shown in the attached financial statements and grant approval letters. My ties to my home institution and ongoing research commitments ensure my return after the completion of my research.

Thank you for considering my application for a visitor visa.

Sample 7: Participating in a Cultural Event

I am honored to have been invited to participate in [Name of Event] in [City, Province], Canada, as a representative of [Your Country’s Name] culture. This event is a significant platform for cultural exchange and will be held from [Start Date] to [End Date].

As a [Your Profession or Title related to the Event], I am enthusiastic about showcasing our cultural heritage on this international stage. I am currently employed with [Your Company/Organization] in [Your Country], and they fully support my participation in this event, as evidenced by the enclosed letter from my employer.

My travel and accommodation arrangements have been made, and I have enclosed all relevant booking confirmations. I assure you of my commitment to return to my country following the conclusion of the event.

I respectfully request your consideration for a visitor visa to Canada for this purpose.

Sample 8: Exploring Educational Opportunities

I am applying for a Canadian visitor visa to explore educational opportunities for my higher studies. I intend to visit several universities in Canada to meet with admissions representatives and tour the campuses.

As a recent graduate from [Your College/University] in [Your Country], this trip is crucial for making an informed decision about my future academic pursuits. I plan to stay in Canada for [Duration of Stay] and have arranged my accommodation accordingly.

Enclosed are my academic certificates, travel itinerary, accommodation bookings, and financial documents. I have strong family ties in [Your Country], and I intend to return post my visit to Canada to commence my higher education.

Sample 9: Attending a Family Celebration

I am delighted to be applying for a Canadian visitor visa to attend a significant family celebration, specifically my niece’s wedding in [City, Province]. This event is a cherished opportunity for our family to come together, and I am looking forward to being a part of this joyous occasion.

I am a [Your Job Title] at [Your Company] in [Your Country], and I have been granted a leave of absence for the duration of my trip, as indicated in the enclosed letter from my employer. My stay in Canada will be for [Duration of Stay], and I will be residing with my brother’s family at [Their Address].

I have enclosed my bank statements and other supporting documents to confirm my financial ability to cover my expenses during my stay. My professional and family commitments in [Your Country] assure my return following the celebration.

Sample 10: Short-term Language Course

I am applying for a Canadian visitor visa to participate in a short-term language course in French at [Institute Name] in [City, Province]. This course is integral to my career development as a [Your Job Title], especially considering the growing importance of bilingualism in the global business environment.

The course duration is [Duration], and I have arranged for my accommodation near the institute for this period. I am currently employed at [Your Company] in [Your Country] and have enclosed a letter from my employer supporting my enrollment in this language program.

In addition to the course details, I have included my financial documents and return flight booking to demonstrate my intent to return to my home country after completing the course.

I respectfully request your consideration of my application for a visitor visa to Canada.

Each of these sample letters is crafted to address a specific purpose of visit and to demonstrate the applicant’s strong ties to their home country, ensuring that they return after their visit to Canada.

It’s important to personalize these samples to reflect individual circumstances and to provide all the necessary documentation to support the visa application. A clear, concise, and well-structured cover letter can significantly influence the outcome of the visa

Language selection

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Provincial attestation letter

Most study permit applicants need to provide a provincial attestation letter (PAL) from the province or territory where they plan to study.

Unless you meet one of the exceptions , you must

• submit your PAL with your application, not after
• submit a PAL even if you’re applying for a prerequisite course or program, including language courses or programs
• submit a PAL for each study permit applicant, even if you’re applying as a family and submitting your applications together

How long a PAL is valid for

Your PAL only needs to be valid when we receive it with your application. Unless your PAL has an expiry date on it, it’s valid until January 21, 2025. You can resubmit a study permit application with the same PAL if the PAL is still valid.

How to get a PAL

For schools outside of quebec.

Provincial attestation letters are now available

Contact your school to find out how to apply for a PAL. Once you have a PAL, you can apply for a study permit.

For schools in Quebec

Quebec Acceptance Certificate

If you want to study in Quebec, you need an attestation of issuance of your  Quebec Acceptance Certificate (CAQ), which is issued by the Government of Quebec. Contact your school to find out how to apply for the CAQ.

For your CAQ to act as your provincial attestation letter, it needs to include the following line:

“This attestation letter confirms that the applicant has a place in Quebec’s share of the distribution of study permit applications or is exempt from it.”

CAQs for applications received before 8:30 a.m. ET on January 22, 2024, do not require the above line.

Who doesn’t need a provincial attestation letter

You do not need a PAL when applying for a study permit if any of the following applies to you

• You’re applying to study in a preschool, primary school or secondary school (up to grade 12).
• You’re applying to study in a master’s degree or doctoral degree program.
• You have a study permit and are applying for a study permit extension.
• You have a work permit.
• You’re a temporary resident who is a visiting or exchange student studying at a designated learning institution (DLI).
• You’re a temporary resident who has completed a course or program of study that is a prerequisite to you enrolling at a DLI.
• You’re under a removal order, but can’t be removed from Canada at this time.
• You have a temporary resident permit valid for at least 6 months.
• You’re a protected person .
• based on humanitarian and compassionate grounds
• based on a current public policy, or
• as a spouse or common-law partner (through the spouse or common-law partner in Canada class).
• a study permit holder
• a work permit holder
• a temporary resident permit holder with a permit that’s valid for at least 6 months
• a member of armed forces in another country under the Visiting Forces Act
• an accredited foreign government representative
• a participant in certain sports activities or events
• a worker in Canada who is a member of a foreign news company
• a religious worker
• a protected person
• eligible for permanent residence based on humanitarian and compassionate grounds
• eligible for permanent residence based on a current public policy
• eligible for permanent residence as a spouse or common-law partner (through the spouse or common-law partner in Canada class)

You need to provide proof that you meet one of the above exceptions if you don’t provide a PAL with your study permit application.

Learn more about changes for international students .

Protected person in Canada

You’re a protected person if either

• a Convention refugee
• a person in need of protection
• Immigration, Refugees and Citizenship Canada has approved your application for a pre-removal risk assessment

Accredited foreign government representative

This includes

• an employee of a foreign government who works for a Canadian government department under an exchange agreement
• an accredited diplomat, consular officer, official or representative of another country
• an accredited representative or official of the United Nations or
• an accredited representative or official of an international organization of which Canada is a member

Sports activities or events

This exemption applies if your family member is

• a foreign athlete or coach
• a member of a foreign team competing in Canada
• a member of a Canadian amateur team

Member of a foreign news company

• a news reporter or member of a reporter’s crew
• a member of a film or media crew who will not enter the Canadian labour market
• a journalist who works for a print, broadcast or Internet news service (journal, newspaper, magazine, television show, etc.)
• a resident correspondent
• a manager or member of clerical staff, as long as the event is short term (6 months or less)

Religious worker

This exemption applies if your family member is in Canada

• helping a congregation to reach spiritual goals
• preaching doctrine
• leading worship or
• providing spiritual counselling

Examples of religious leaders include

• missionaries
• pastoral animators
• archbishops

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