research paper table format

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Tables and Figures

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Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resources for the older APA 6 style  can be found at this page  as well as at this page (our old resources covered the material on this page on two separate pages).

The purpose of tables and figures in documents is to enhance your readers' understanding of the information in the document; usually, large amounts of information can be communicated more efficiently in tables or figures. Tables are any graphic that uses a row and column structure to organize information, whereas figures include any illustration or image other than a table.

General guidelines

Visual material such as tables and figures can be used quickly and efficiently to present a large amount of information to an audience, but visuals must be used to assist communication, not to use up space, or disguise marginally significant results behind a screen of complicated statistics. Ask yourself this question first: Is the table or figure necessary? For example, it is better to present simple descriptive statistics in the text, not in a table.

Relation of Tables or Figures and Text

Because tables and figures supplement the text, refer in the text to all tables and figures used and explain what the reader should look for when using the table or figure. Focus only on the important point the reader should draw from them, and leave the details for the reader to examine on their own.

Documentation

If you are using figures, tables and/or data from other sources, be sure to gather all the information you will need to properly document your sources.

Integrity and Independence

Each table and figure must be intelligible without reference to the text, so be sure to include an explanation of every abbreviation (except the standard statistical symbols and abbreviations).

Organization, Consistency, and Coherence

Number all tables sequentially as you refer to them in the text (Table 1, Table 2, etc.), likewise for figures (Figure 1, Figure 2, etc.). Abbreviations, terminology, and probability level values must be consistent across tables and figures in the same article. Likewise, formats, titles, and headings must be consistent. Do not repeat the same data in different tables.

Data in a table that would require only two or fewer columns and rows should be presented in the text. More complex data is better presented in tabular format. In order for quantitative data to be presented clearly and efficiently, it must be arranged logically, e.g. data to be compared must be presented next to one another (before/after, young/old, male/female, etc.), and statistical information (means, standard deviations, N values) must be presented in separate parts of the table. If possible, use canonical forms (such as ANOVA, regression, or correlation) to communicate your data effectively.

A generic example of a table with multiple notes formatted in APA 7 style.

Elements of Tables

Number all tables with Arabic numerals sequentially. Do not use suffix letters (e.g. Table 3a, 3b, 3c); instead, combine the related tables. If the manuscript includes an appendix with tables, identify them with capital letters and Arabic numerals (e.g. Table A1, Table B2).

Like the title of the paper itself, each table must have a clear and concise title. Titles should be written in italicized title case below the table number, with a blank line between the number and the title. When appropriate, you may use the title to explain an abbreviation parenthetically.

Comparison of Median Income of Adopted Children (AC) v. Foster Children (FC)

Keep headings clear and brief. The heading should not be much wider than the widest entry in the column. Use of standard abbreviations can aid in achieving that goal. There are several types of headings:

• Stub headings describe the lefthand column, or stub column , which usually lists major independent variables.
• Column headings describe entries below them, applying to just one column.
• Column spanners are headings that describe entries below them, applying to two or more columns which each have their own column heading. Column spanners are often stacked on top of column headings and together are called decked heads .
• Table Spanners cover the entire width of the table, allowing for more divisions or combining tables with identical column headings. They are the only type of heading that may be plural.

All columns must have headings, written in sentence case and using singular language (Item rather than Items) unless referring to a group (Men, Women). Each column’s items should be parallel (i.e., every item in a column labeled “%” should be a percentage and does not require the % symbol, since it’s already indicated in the heading). Subsections within the stub column can be shown by indenting headings rather than creating new columns:

Chemical Bonds

     Ionic

     Covalent

     Metallic

The body is the main part of the table, which includes all the reported information organized in cells (intersections of rows and columns). Entries should be center aligned unless left aligning them would make them easier to read (longer entries, usually). Word entries in the body should use sentence case. Leave cells blank if the element is not applicable or if data were not obtained; use a dash in cells and a general note if it is necessary to explain why cells are blank.   In reporting the data, consistency is key: Numerals should be expressed to a consistent number of decimal places that is determined by the precision of measurement. Never change the unit of measurement or the number of decimal places in the same column.

There are three types of notes for tables: general, specific, and probability notes. All of them must be placed below the table in that order.

General  notes explain, qualify or provide information about the table as a whole. Put explanations of abbreviations, symbols, etc. here.

Example:  Note . The racial categories used by the US Census (African-American, Asian American, Latinos/-as, Native-American, and Pacific Islander) have been collapsed into the category “non-White.” E = excludes respondents who self-identified as “White” and at least one other “non-White” race.

Specific  notes explain, qualify or provide information about a particular column, row, or individual entry. To indicate specific notes, use superscript lowercase letters (e.g.  a ,  b ,  c ), and order the superscripts from left to right, top to bottom. Each table’s first footnote must be the superscript  a .

a  n = 823.  b  One participant in this group was diagnosed with schizophrenia during the survey.

Probability  notes provide the reader with the results of the tests for statistical significance. Asterisks indicate the values for which the null hypothesis is rejected, with the probability ( p value) specified in the probability note. Such notes are required only when relevant to the data in the table. Consistently use the same number of asterisks for a given alpha level throughout your paper.

* p < .05. ** p < .01. *** p < .001

If you need to distinguish between two-tailed and one-tailed tests in the same table, use asterisks for two-tailed p values and an alternate symbol (such as daggers) for one-tailed p values.

* p < .05, two-tailed. ** p < .01, two-tailed. † p <.05, one-tailed. †† p < .01, one-tailed.

Borders 

Tables should only include borders and lines that are needed for clarity (i.e., between elements of a decked head, above column spanners, separating total rows, etc.). Do not use vertical borders, and do not use borders around each cell. Spacing and strict alignment is typically enough to clarify relationships between elements.

Example of a table in the text of an APA 7 paper. Note the lack of vertical borders.

Tables from Other Sources

If using tables from an external source, copy the structure of the original exactly, and cite the source in accordance with  APA style .

Table Checklist

(Taken from the  Publication Manual of the American Psychological Association , 7th ed., Section 7.20)

• Is the table necessary?
• Does it belong in the print and electronic versions of the article, or can it go in an online supplemental file?
• Are all comparable tables presented consistently?
• Are all tables numbered with Arabic numerals in the order they are mentioned in the text? Is the table number bold and left-aligned?
• Are all tables referred to in the text?
• Is the title brief but explanatory? Is it presented in italicized title case and left-aligned?
• Does every column have a column heading? Are column headings centered?
• Are all abbreviations; special use of italics, parentheses, and dashes; and special symbols explained?
• Are the notes organized according to the convention of general, specific, probability?
• Are table borders correctly used (top and bottom of table, beneath column headings, above table spanners)?
• Does the table use correct line spacing (double for the table number, title, and notes; single, one and a half, or double for the body)?
• Are entries in the left column left-aligned beneath the centered stub heading? Are all other column headings and cell entries centered?
• Are confidence intervals reported for all major point estimates?
• Are all probability level values correctly identified, and are asterisks attached to the appropriate table entries? Is a probability level assigned the same number of asterisks in all the tables in the same document?
• If the table or its data are from another source, is the source properly cited? Is permission necessary to reproduce the table?

Figures include all graphical displays of information that are not tables. Common types include graphs, charts, drawings, maps, plots, and photos. Just like tables, figures should supplement the text and should be both understandable on their own and referenced fully in the text. This section details elements of formatting writers must use when including a figure in an APA document, gives an example of a figure formatted in APA style, and includes a checklist for formatting figures.

Preparing Figures

In preparing figures, communication and readability must be the ultimate criteria. Avoid the temptation to use the special effects available in most advanced software packages. While three-dimensional effects, shading, and layered text may look interesting to the author, overuse, inconsistent use, and misuse may distort the data, and distract or even annoy readers. Design properly done is inconspicuous, almost invisible, because it supports communication. Design improperly, or amateurishly, done draws the reader’s attention from the data, and makes him or her question the author’s credibility. Line drawings are usually a good option for readability and simplicity; for photographs, high contrast between background and focal point is important, as well as cropping out extraneous detail to help the reader focus on the important aspects of the photo.

Parts of a Figure

All figures that are part of the main text require a number using Arabic numerals (Figure 1, Figure 2, etc.). Numbers are assigned based on the order in which figures appear in the text and are bolded and left aligned.

Under the number, write the title of the figure in italicized title case. The title should be brief, clear, and explanatory, and both the title and number should be double spaced.

The image of the figure is the body, and it is positioned underneath the number and title. The image should be legible in both size and resolution; fonts should be sans serif, consistently sized, and between 8-14 pt. Title case should be used for axis labels and other headings; descriptions within figures should be in sentence case. Shading and color should be limited for clarity; use patterns along with color and check contrast between colors with free online checkers to ensure all users (people with color vision deficiencies or readers printing in grayscale, for instance) can access the content. Gridlines and 3-D effects should be avoided unless they are necessary for clarity or essential content information.

Legends, or keys, explain symbols, styles, patterns, shading, or colors in the image. Words in the legend should be in title case; legends should go within or underneath the image rather than to the side. Not all figures will require a legend.

Notes clarify the content of the figure; like tables, notes can be general, specific, or probability. General notes explain units of measurement, symbols, and abbreviations, or provide citation information. Specific notes identify specific elements using superscripts; probability notes explain statistical significance of certain values.

A generic example of a figure formatted in APA 7 style.

Figure Checklist 

(Taken from the  Publication Manual of the American Psychological Association , 7 th ed., Section 7.35)

• Is the figure necessary?
• Does the figure belong in the print and electronic versions of the article, or is it supplemental?
• Is the figure simple, clean, and free of extraneous detail?
• Is the figure title descriptive of the content of the figure? Is it written in italic title case and left aligned?
• Are all elements of the figure clearly labeled?
• Are the magnitude, scale, and direction of grid elements clearly labeled?
• Are parallel figures or equally important figures prepared according to the same scale?
• Are the figures numbered consecutively with Arabic numerals? Is the figure number bold and left aligned?
• Has the figure been formatted properly? Is the font sans serif in the image portion of the figure and between sizes 8 and 14?
• Are all abbreviations and special symbols explained?
• If the figure has a legend, does it appear within or below the image? Are the legend’s words written in title case?
• Are the figure notes in general, specific, and probability order? Are they double-spaced, left aligned, and in the same font as the paper?
• Are all figures mentioned in the text?
• Has written permission for print and electronic reuse been obtained? Is proper credit given in the figure caption?
• Have all substantive modifications to photographic images been disclosed?
• Are the figures being submitted in a file format acceptable to the publisher?
• Have the files been produced at a sufficiently high resolution to allow for accurate reproduction?

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Home » Tables in Research Paper – Types, Creating Guide and Examples

Tables in Research Paper – Types, Creating Guide and Examples

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Tables in Research Paper

Definition:

In Research Papers , Tables are a way of presenting data and information in a structured format. Tables can be used to summarize large amounts of data or to highlight important findings. They are often used in scientific or technical papers to display experimental results, statistical analyses, or other quantitative information.

Importance of Tables in Research Paper

Tables are an important component of a research paper as they provide a clear and concise presentation of data, statistics, and other information that support the research findings . Here are some reasons why tables are important in a research paper:

• Visual Representation : Tables provide a visual representation of data that is easy to understand and interpret. They help readers to quickly grasp the main points of the research findings and draw their own conclusions.
• Organize Data : Tables help to organize large amounts of data in a systematic and structured manner. This makes it easier for readers to identify patterns and trends in the data.
• Clarity and Accuracy : Tables allow researchers to present data in a clear and accurate manner. They can include precise numbers, percentages, and other information that may be difficult to convey in written form.
• Comparison: Tables allow for easy comparison between different data sets or groups. This makes it easier to identify similarities and differences, and to draw meaningful conclusions from the data.
• Efficiency: Tables allow for a more efficient use of space in the research paper. They can convey a large amount of information in a compact and concise format, which saves space and makes the research paper more readable.

Types of Tables in Research Paper

Most common Types of Tables in Research Paper are as follows:

• Descriptive tables : These tables provide a summary of the data collected in the study. They are usually used to present basic descriptive statistics such as means, medians, standard deviations, and frequencies.
• Comparative tables : These tables are used to compare the results of different groups or variables. They may be used to show the differences between two or more groups or to compare the results of different variables.
• Correlation tables: These tables are used to show the relationships between variables. They may show the correlation coefficients between variables, or they may show the results of regression analyses.
• Longitudinal tables : These tables are used to show changes in variables over time. They may show the results of repeated measures analyses or longitudinal regression analyses.
• Qualitative tables: These tables are used to summarize qualitative data such as interview transcripts or open-ended survey responses. They may present themes or categories that emerged from the data.

How to Create Tables in Research Paper

Here are the steps to create tables in a research paper:

• Plan your table: Determine the purpose of the table and the type of information you want to include. Consider the layout and format that will best convey your information.
• Choose a table format : Decide on the type of table you want to create. Common table formats include basic tables, summary tables, comparison tables, and correlation tables.
• Choose a software program : Use a spreadsheet program like Microsoft Excel or Google Sheets to create your table. These programs allow you to easily enter and manipulate data, format the table, and export it for use in your research paper.
• Input data: Enter your data into the spreadsheet program. Make sure to label each row and column clearly.
• Format the table : Apply formatting options such as font, font size, font color, cell borders, and shading to make your table more visually appealing and easier to read.
• Insert the table into your paper: Copy and paste the table into your research paper. Make sure to place the table in the appropriate location and refer to it in the text of your paper.
• Label the table: Give the table a descriptive title that clearly and accurately summarizes the contents of the table. Also, include a number and a caption that explains the table in more detail.
• Check for accuracy: Review the table for accuracy and make any necessary changes before submitting your research paper.

Examples of Tables in Research Paper

Examples of Tables in the Research Paper are as follows:

Table 1: Demographic Characteristics of Study Participants

This table shows the demographic characteristics of 200 participants in a research study. The table includes information about age, gender, and education level. The mean age of the participants was 35.2 years with a standard deviation of 8.6 years, and the age range was between 21 and 57 years. The table also shows that 46% of the participants were male and 54% were female. In terms of education, 10% of the participants had less than a high school education, 30% were high school graduates, 35% had some college education, and 25% had a bachelor’s degree or higher.

Table 2: Summary of Key Findings

This table summarizes the key findings of a study comparing three different groups on a particular variable. The table shows the mean score, standard deviation, t-value, and p-value for each group. The asterisk next to the t-value for Group 1 indicates that the difference between Group 1 and the other groups was statistically significant at p < 0.01, while the differences between Group 2 and Group 3 were not statistically significant.

Purpose of Tables in Research Paper

The primary purposes of including tables in a research paper are:

• To present data: Tables are an effective way to present large amounts of data in a clear and organized manner. Researchers can use tables to present numerical data, survey results, or other types of data that are difficult to represent in text.
• To summarize data: Tables can be used to summarize large amounts of data into a concise and easy-to-read format. Researchers can use tables to summarize the key findings of their research, such as descriptive statistics or the results of regression analyses.
• To compare data : Tables can be used to compare data across different variables or groups. Researchers can use tables to compare the characteristics of different study populations or to compare the results of different studies on the same topic.
• To enhance the readability of the paper: Tables can help to break up long sections of text and make the paper more visually appealing. By presenting data in a table, researchers can help readers to quickly identify the most important information and understand the key findings of the study.

Advantages of Tables in Research Paper

Some of the advantages of using tables in research papers include:

• Clarity : Tables can present data in a way that is easy to read and understand. They can help readers to quickly and easily identify patterns, trends, and relationships in the data.
• Efficiency: Tables can save space and reduce the need for lengthy explanations or descriptions of the data in the main body of the paper. This can make the paper more concise and easier to read.
• Organization: Tables can help to organize large amounts of data in a logical and meaningful way. This can help to reduce confusion and make it easier for readers to navigate the data.
• Comparison : Tables can be useful for comparing data across different groups, variables, or time periods. This can help to highlight similarities, differences, and changes over time.
• Visualization : Tables can also be used to visually represent data, making it easier for readers to see patterns and trends. This can be particularly useful when the data is complex or difficult to understand.

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Figures and tables

Figures and tables (display items) are often the quickest way to  communicate large amounts of complex information that would be complicated to explain in text.

Many readers will only look at your display items without reading the main text of your manuscript. Therefore, ensure your display items can stand alone from the text and communicate clearly your most significant results.

Display items are also important for  attracting readers  to your work. Well designed and attractive display items will hold the interest of readers, compel them to take time to understand a figure and can even entice them to read your full manuscript.

Finally, high-quality display items give your work a  professional appearance . Readers will assume that a professional-looking manuscript contains good quality science. Thus readers may be more likely to trust your results and your interpretation of those results.

When deciding which of your results to present as display items consider the following questions:

• Are there any data that readers might rather see as a display item rather than text?
• Do your figures supplement the text and not just repeat what you have already stated?
• Have you put data into a table that could easily be explained in the text such as simple statistics or p values?

Tables are a concise and effective way to present large amounts of data. You should design them carefully so that you clearly communicate your results to busy researchers.

The following is an example of a well-designed table:

• Clear and concise legend/caption
• Data divided into categories for clarity
• Sufficient spacing between columns and rows
• Units are provided
• Font type and size are legible

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Tables and Figures: Tables

In APA style, a table is a representation of information that uses rows and columns.

Keep the following in mind when including a table in your paper:

• Place the table number above the table, in bold text and flush with the left margin. Place the title of the table (in title case and italics), double-spaced, under the table number, flush left.
• Double-space before and after the table. Information regarding abbreviations or symbols used in a table, copyright information, and probability must be located in a Note below the table. See APA 7, Section 7.4 for formatting information.
• If you are using data from a source in your table, be sure to cite the source after the table.

For more on tables, see APA 7, Sections 7.4-7.21.

Examples of Tables

In this example, the author created the table using statistics from a government website.

From “Attention-Deficit/Hyperactivity Disorder (ADHD): Data & Statistics,” by Centers for Disease Control and Prevention, 2018 (https://www.cdc.gov/ncbddd/adhd/data.html).

In this example, the author created the table from original data.

More Guidelines

• Use plain type for column headings and row labels. Use sentence case for column and row headings and text, maintaining capitalization of proper nouns and names of scales, for example. Bold type may be used for emphasis of some table data (see APA 7, Table 7.14).
• Limit the use of rules, or lines, to those necessary for clarity. Use horizontal lines only.
• Table text may be single- or double-spaced; consider readability in your line-spacing decision.  
• The font size used in tables and figures may be smaller than that used in the text; however, to ensure a professional appearance and legibility, it should be no smaller than 8 point and no larger than 12 point.
• Creating, Labeling, and Citing APA-Compliant Tables Step-by-step instructions for creating APA-compliant tables in Microsoft Word.

Didn't find what you need? Email us at [email protected] .

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How to make a scientific table | Step-by-step and Formatting

It’s time to learn how to make a scientific table to increase the readability and attractiveness of your research paper.

When writing a research paper, there is frequently a massive quantity of data that must be incorporated to meet the research’s purpose. Instead of stuffing your research paper with all this information, you can employ visual assets to make it simpler to read and use to your advantage to make it more appealing to readers.

In this Mind The Graph article, you will learn how to make a scientific table properly, to attract readers and improve understandability.

What is a scientific table and what are its purposes?

Tables are typically used to organize data that is too extensive or nuanced to properly convey in the text, allowing the reader to quickly see and comprehend the findings. Tables can be used to summarize information, explain variables, or organize and present surveys. They can be used to highlight trends or patterns in data and to make research more readable by separating numerical data from text. Tables, although full, should not be overly convoluted.

Tables can only display numerical values and text in columns and rows. Any other type of illustration, such as a chart, graph, photograph, drawing, and so on is called a figure.

If you’re not sure whether to use tables or figures in your research, see How to Include Figures in a Research Paper to find out.

Table formatting

This section teaches you all you need to know on how to make a scientific table to include in your research paper. The proper table format is extremely basic and straightforward to accomplish, here’s a simple guideline to help you:

• Number: If you have more than one table, number them sequentially (Table 1, Table 2…).
• Referencing: Each table must be referred to in the text with a capital T: “as seen in Table 1”.
• Title: Make sure the title corresponds to the topic of the table. Tables should have a precise, informative title that serves as an explanation for the table. Titles can be short or long depending on their subject.
• Column headings: Headings must be helpful and clear when representing the type of data provided. The reader’s attention is drawn progressively from the headline to the column title. A solid collection of column headings will help the reader understand what the table is about immediately.
• Table body: This is the major section of the table that contains numerical or textual data. Make your table such that the elements read from top to bottom, not across.
• Needed information: Make sure to include units, error values and number of samples, as well as explain whatever abbreviation or symbol is used in tables. 
• Lines: Limit the use of lines, only use what’s necessary. 

Steps to make an effective scientific table

Now that you understand the fundamentals of how to make a scientific table , consider the following ideas and best practices for creating the most effective tables for your research work:

• If your study includes both a table and a graph, avoid including the same information in both.
• Do not duplicate information from a table in a text.
• Make your table aesthetically appealing and easy to read by leaving enough space between columns and rows and using a basic yet effective structure.
• If your table has a lot of information, consider categorizing it and dividing it into columns.
• Consider merging tables with repeated information or deleting those that may not be essential.
• Use footnotes to highlight important information for any of the cells. Use an alphabetical footnote marker if your table contains numerical data. 
• Cite the reference if the table you’re displaying contains data from prior research to avoid plagiarism.

Make scientifically accurate infographics in minutes

Aside from adding tables to make your research paper more precise and appealing, consider using infographics, Mind the Graph is a simple tool for creating excellent scientific infographics that may help you solidify and improve the authority of your research.

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Your Guide to Creating Effective Tables and Figures in Research Papers

Research papers are full of data and other information that needs to be effectively illustrated and organized. Without a clear presentation of a study's data, the information will not reach the intended audience and could easily be misunderstood. Clarity of thought and purpose is essential for any kind of research. Using tables and figures to present findings and other data in a research paper can be effective ways to communicate that information to the chosen audience.

When manuscripts are screened, tables and figures can give reviewers and publication editors a quick overview of the findings and key information. After the research paper is published or accepted as a final dissertation, tables and figures will offer the same opportunity for other interested readers. While some readers may not read the entire paper, the tables and figures have the chance to still get the most important parts of your research across to those readers.

However, tables and figures are only valuable within a research paper if they are succinct and informative. Just about any audience—from scientists to the general public—should be able to identify key pieces of information in well-placed and well-organized tables. Figures can help to illustrate ideas and data visually. It is important to remember that tables and figures should not simply be repetitions of data presented in the text. They are not a vehicle for superfluous or repetitious information. Stay focused, stay organized, and you will be able to use tables and figures effectively in your research papers. The following key rules for using tables and figures in research papers will help you do just that.

Check style guides and journal requirements

The first step in deciding how you want to use tables and figures in your research paper is to review the requirements outlined by your chosen style guide or the submission requirements for the journal or publication you will be submitting to. For example, JMIR Publications states that for readability purposes, we encourage authors to include no more than 5 tables and no more than 8 figures per article. They continue to outline that tables should not go beyond the 1-inch margin of a portrait-orientation 8.5"x11" page using 12pt font or they may not be able to be included in your main manuscript because of our PDF sizing.

Consider the reviewers that will be examining your research paper for consistency, clarity, and applicability to a specific publication. If your chosen publication usually has shorter articles with supplemental information provided elsewhere, then you will want to keep the number of tables and figures to a minimum.

According to the Purdue Online Writing Lab (Purdue OWL), the American Psychological Association (APA) states that Data in a table that would require only two or fewer columns and rows should be presented in the text. More complex data is better presented in tabular format. You can avoid unnecessary tables by reviewing the data and deciding if it is simple enough to be included in the text. There is a balance, and the APA guideline above gives a good standard cutoff point for text versus table. Finally, when deciding if you should include a table or a figure, ask yourself is it necessary. Are you including it because you think you should or because you think it will look more professional, or are you including it because it is necessary to articulate the data? Only include tables or figures if they are necessary to articulate the data.

Table formatting

Creating tables is not as difficult as it once was. Most word processing programs have functions that allow you to simply select how many rows and columns you want, and then it builds the structure for you. Whether you create a table in LaTeX , Microsoft Word , Microsoft Excel , or Google Sheets , there are some key features that you will want to include. Tables generally include a legend, title, column titles, and the body of the table.

When deciding what the title of the table should be, think about how you would describe the table's contents in one sentence. There isn't a set length for table titles, and it varies depending on the discipline of the research, but it does need to be specific and clear what the table is presenting. Think of this as a concise topic sentence of the table.

Column titles should be designed in such a way that they simplify the contents of the table. Readers will generally skim the column titles first before getting into the data to prepare their minds for what they are about to see. While the text introducing the table will give a brief overview of what data is being presented, the column titles break that information down into easier-to-understand parts. The Purdue OWL gives a good example of what a table format could look like:

When deciding what your column titles should be, consider the width of the column itself when the data is entered. The heading should be as close to the length of the data as possible. This can be accomplished using standard abbreviations. When using symbols for the data, such as the percentage "%" symbol, place the symbol in the heading, and then you will not use the symbol in each entry, because it is already indicated in the column title.

For the body of the table, consistency is key. Use the same number of decimal places for numbers, keep the alignment the same throughout the table data, and maintain the same unit of measurement throughout each column. When information is changed within the same column, the reader can become confused, and your data may be considered inaccurate.

When creating tables, especially those derived from complex datasets or scanned documents, tools like JPG to Excel converter can be incredibly useful. These tools can automate the extraction of tabular data from images, ensuring accuracy and saving time. By converting image-based data into editable Excel sheets, researchers can easily format, analyze, and integrate the information into their papers. Utilizing such converters can enhance the efficiency of your data management process, making the preparation of tables for your research paper more seamless.

Figures in research papers

Figures can be of many different graphical types, including bar graphs, scatterplots, maps, photos, and more. Compared to tables, figures have a lot more variation and personalization. Depending on the discipline, figures take different forms. Sometimes a photograph is the best choice if you're illustrating spatial relationships or data hiding techniques in images. Sometimes a map is best to illustrate locations that have specific characteristics in an economic study. Carefully consider your reader's perspective and what detail you want them to see.

As with tables, your figures should be numbered sequentially and follow the same guidelines for titles and labels. Depending on your chosen style guide, keep the figure or figure placeholder as close to the text introducing it as possible. Similar to the figure title, any captions should be succinct and clear, and they should be placed directly under the figure.

Using the wrong kind of figure is a common mistake that can affect a reader's experience with your research paper. Carefully consider what type of figure will best describe your point. For example, if you are describing levels of decomposition of different kinds of paper at a certain point in time, then a scatter plot would not be the appropriate depiction of that data; a bar graph would allow you to accurately show decomposition levels of each kind of paper at time "t." The Writing Center of the University of North Carolina at Chapel Hill has a good example of a bar graph offering easy-to-understand information:

If you have taken a figure from another source, such as from a presentation available online, then you will need to make sure to always cite the source. If you've modified the figure in any way, then you will need to say that you adapted the figure from that source. Plagiarism can still happen with figures – and even tables – so be sure to include a citation if needed.

Using the tips above, you can take your research data and give your reader or reviewer a clear perspective on your findings. As The Writing Center recommends, Consider the best way to communicate information to your audience, especially if you plan to use data in the form of numbers, words, or images that will help you construct and support your argument. If you can summarize the data in a couple of sentences, then don't try and expand that information into an unnecessary table or figure. Trying to use a table or figure in such cases only lengthens the paper and can make the tables and figures meaningless instead of informative.

Carefully choose your table and figure style so that they will serve as quick and clear references for your reader to see patterns, relationships, and trends you have discovered in your research. For additional assistance with formatting and requirements, be sure to review your publication or style guide's instructions to ensure success in the review and submission process.

Effective Use of Tables and Figures in Research Papers

Research papers are often based on copious amounts of data that can be summarized and easily read through tables and graphs. When writing a research paper , it is important for data to be presented to the reader in a visually appealing way. The data in figures and tables, however, should not be a repetition of the data found in the text. There are many ways of presenting data in tables and figures, governed by a few simple rules. An APA research paper and MLA research paper both require tables and figures, but the rules around them are different. When writing a research paper, the importance of tables and figures cannot be underestimated. How do you know if you need a table or figure? The rule of thumb is that if you cannot present your data in one or two sentences, then you need a table .

Using Tables

Tables are easily created using programs such as Excel. Tables and figures in scientific papers are wonderful ways of presenting data. Effective data presentation in research papers requires understanding your reader and the elements that comprise a table. Tables have several elements, including the legend, column titles, and body. As with academic writing, it is also just as important to structure tables so that readers can easily understand them. Tables that are disorganized or otherwise confusing will make the reader lose interest in your work.

• Title: Tables should have a clear, descriptive title, which functions as the “topic sentence” of the table. The titles can be lengthy or short, depending on the discipline.
• Column Titles: The goal of these title headings is to simplify the table. The reader’s attention moves from the title to the column title sequentially. A good set of column titles will allow the reader to quickly grasp what the table is about.
• Table Body: This is the main area of the table where numerical or textual data is located. Construct your table so that elements read from up to down, and not across.

Related: Done organizing your research data effectively in tables? Check out this post on tips for citing tables in your manuscript now!

The placement of figures and tables should be at the center of the page. It should be properly referenced and ordered in the number that it appears in the text. In addition, tables should be set apart from the text. Text wrapping should not be used. Sometimes, tables and figures are presented after the references in selected journals.

Using Figures

Figures can take many forms, such as bar graphs, frequency histograms, scatterplots, drawings, maps, etc. When using figures in a research paper, always think of your reader. What is the easiest figure for your reader to understand? How can you present the data in the simplest and most effective way? For instance, a photograph may be the best choice if you want your reader to understand spatial relationships.

• Figure Captions: Figures should be numbered and have descriptive titles or captions. The captions should be succinct enough to understand at the first glance. Captions are placed under the figure and are left justified.
• Image: Choose an image that is simple and easily understandable. Consider the size, resolution, and the image’s overall visual attractiveness.
• Additional Information: Illustrations in manuscripts are numbered separately from tables. Include any information that the reader needs to understand your figure, such as legends.

Common Errors in Research Papers

Effective data presentation in research papers requires understanding the common errors that make data presentation ineffective. These common mistakes include using the wrong type of figure for the data. For instance, using a scatterplot instead of a bar graph for showing levels of hydration is a mistake. Another common mistake is that some authors tend to italicize the table number. Remember, only the table title should be italicized .  Another common mistake is failing to attribute the table. If the table/figure is from another source, simply put “ Note. Adapted from…” underneath the table. This should help avoid any issues with plagiarism.

Using tables and figures in research papers is essential for the paper’s readability. The reader is given a chance to understand data through visual content. When writing a research paper, these elements should be considered as part of good research writing. APA research papers, MLA research papers, and other manuscripts require visual content if the data is too complex or voluminous. The importance of tables and graphs is underscored by the main purpose of writing, and that is to be understood.

Frequently Asked Questions

"Consider the following points when creating figures for research papers: Determine purpose: Clarify the message or information to be conveyed. Choose figure type: Select the appropriate type for data representation. Prepare and organize data: Collect and arrange accurate and relevant data. Select software: Use suitable software for figure creation and editing. Design figure: Focus on clarity, labeling, and visual elements. Create the figure: Plot data or generate the figure using the chosen software. Label and annotate: Clearly identify and explain all elements in the figure. Review and revise: Verify accuracy, coherence, and alignment with the paper. Format and export: Adjust format to meet publication guidelines and export as suitable file."

"To create tables for a research paper, follow these steps: 1) Determine the purpose and information to be conveyed. 2) Plan the layout, including rows, columns, and headings. 3) Use spreadsheet software like Excel to design and format the table. 4) Input accurate data into cells, aligning it logically. 5) Include column and row headers for context. 6) Format the table for readability using consistent styles. 7) Add a descriptive title and caption to summarize and provide context. 8) Number and reference the table in the paper. 9) Review and revise for accuracy and clarity before finalizing."

"Including figures in a research paper enhances clarity and visual appeal. Follow these steps: Determine the need for figures based on data trends or to explain complex processes. Choose the right type of figure, such as graphs, charts, or images, to convey your message effectively. Create or obtain the figure, properly citing the source if needed. Number and caption each figure, providing concise and informative descriptions. Place figures logically in the paper and reference them in the text. Format and label figures clearly for better understanding. Provide detailed figure captions to aid comprehension. Cite the source for non-original figures or images. Review and revise figures for accuracy and consistency."

"Research papers use various types of tables to present data: Descriptive tables: Summarize main data characteristics, often presenting demographic information. Frequency tables: Display distribution of categorical variables, showing counts or percentages in different categories. Cross-tabulation tables: Explore relationships between categorical variables by presenting joint frequencies or percentages. Summary statistics tables: Present key statistics (mean, standard deviation, etc.) for numerical variables. Comparative tables: Compare different groups or conditions, displaying key statistics side by side. Correlation or regression tables: Display results of statistical analyses, such as coefficients and p-values. Longitudinal or time-series tables: Show data collected over multiple time points with columns for periods and rows for variables/subjects. Data matrix tables: Present raw data or matrices, common in experimental psychology or biology. Label tables clearly, include titles, and use footnotes or captions for explanations."

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How to Format a Table

In any research paper, it is important to be succinct, and help the reader to find the information that they need quickly, and without wading through reams of superfluous information.

This article is a part of the guide:

• Outline Examples
• Example of a Paper
• Write a Hypothesis
• Introduction

Browse Full Outline

• 1 Write a Research Paper
• 2 Writing a Paper
• 3.1 Write an Outline
• 3.2 Outline Examples
• 4.1 Thesis Statement
• 4.2 Write a Hypothesis
• 5.2 Abstract
• 5.3 Introduction
• 5.4 Methods
• 5.5 Results
• 5.6 Discussion
• 5.7 Conclusion
• 5.8 Bibliography
• 6.1 Table of Contents
• 6.2 Acknowledgements
• 6.3 Appendix
• 7.1 In Text Citations
• 7.2 Footnotes
• 7.3.1 Floating Blocks
• 7.4 Example of a Paper
• 7.5 Example of a Paper 2
• 7.6.1 Citations
• 7.7.1 Writing Style
• 7.7.2 Citations
• 8.1.1 Sham Peer Review
• 8.1.2 Advantages
• 8.1.3 Disadvantages
• 8.2 Publication Bias
• 8.3.1 Journal Rejection
• 9.1 Article Writing
• 9.2 Ideas for Topics

One of the best ways to do this is by including relevant data in a table, presenting your findings in an easily digested format.

For any scientist, knowing how to format a table is an essential skill for writing any research paper . Most word processing programs allow you to create tables easily, and you can import or cut and paste tables from spreadsheet applications very easily.

When to Include a Table

For a data heavy paper, including at least one table is essential, and presents the data clearly and succinctly.

A table should be direct and to the point, without including all of the raw data that belongs in the appendix . It should replace a lot of text and explanation, making the results and discussion part of the paper shorter and more clear, although it must be referred to in the text, rather than left to stand alone.

How Much Information Should a Table Contain?

The simple answer to this is a much as is needs and not more than is necessary!

Practically speaking, this means that a table need not contain all of the raw data from your research or complicated statistical breakdowns. It should include enough, however, that a reader can see any trends apparent in the data, especially those highlighted in the text.

Once you have decided upon the information to include, you can begin to format the table.

In a research paper, a table should span the entire page, although many journals prefer smaller tables sets as floating blocks to the left or the right of the text.

Longer tables can carry on for more than one page, especially in the appendix section of the paper, but you should always repeat the headings at the top of each page, so that the reader does not have to keep flicking backwards and forwards.

If a table is too wide to fit across a page without cramping the text too much, it is perfectly fine to use a landscape format, where the table is presented on its side.

Conversely, if a long table only has 2 or 3 columns, you can double it up on the same page, as long as you use a clear dividing line between the two sections.

Format a Table - The Fine Details

There is always the temptation to use some of the many automatic formats included in word processors, with partial shading and highlighting.

In a research paper, you should keep the format simple, with plain black borders. Anything else just overcomplicates things - it is the information in your table that is important, not how it looks.

Finally, tables should be numbered consecutively, as Table 1, Table 2. They are kept apart from diagrams, graphs and photos, which are all referred to as Figures.

The only other distinction is that you should number tables in the appendix separately, as Table A1, Table A2, to prevent confusion.

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Martyn Shuttleworth (Nov 23, 2009). How to Format a Table. Retrieved Aug 23, 2024 from Explorable.com: https://explorable.com/how-to-format-a-table

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How to Create an APA Table of Contents | Format & Examples

Published on November 5, 2020 by Jack Caulfield . Revised on January 17, 2024.

A table of contents is not required in an APA Style paper , but if you include one, follow these guidelines:

• Include all level 1 and level 2 headings (other levels are optional).
• Indicate different heading levels with indents. Adhere to general APA format in terms of font, spacing, etc.

You can automatically create the table of contents by applying APA heading styles in Word.

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Table of contents

Apa format guidelines for the table of contents, how to generate a table of contents in word.

In a thesis or dissertation , the table of contents comes between your abstract and your introduction . It should be written in the same font and size as the rest of your text (usually 12 pt Times New Roman). At the top of the page, write Contents , centered and in bold.

In APA Style, you can use up to five levels of heading , each with its own formatting style. In the table of contents, you should include all level 1 and 2 headings, left-aligned and formatted as plain text. Level 2 headings are indented.

Including lower-level headings in the table of contents is optional. Add an additional indent for each level. If you have a lot of headings in your text, you may not be able to include them all—your table of contents should not be more than two pages long in total.

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To automatically generate a table of contents in Word, you’ll first have to apply heading styles throughout your text. After that, you can generate the table of contents.

Applying heading styles

First, go through your text making sure that each level of heading is in keeping with APA Style rules.

Next, update the heading styles listed in the Home tab at the top:

• Highlight a level 1 heading
• Right-click the Heading 1 style and select Update Heading 1 to match selection
• Do the same for each level of heading

Once you’ve done this you can update any other headings quickly using the heading styles. Make sure all headings are in the appropriate style before proceeding.

Generating the table of contents

Now you can generate your table of contents. First write the title “Contents” (in the style of a level 1 heading). Then place your cursor two lines below this and go to the References tab.

Click on Table of Contents and select Custom Table of Contents… In the popup window, select how many levels of heading you wish to include (at least two) under Show levels , then click OK :

Updating your table of contents

Now you have a table of contents based on your current headings and page numbers. If you continue working on your text after this, be sure to go back and update your table of contents at the end, as headings and page numbers might change.

You can do this by right-clicking on the table of contents and selecting Update Field . Then you can choose whether to update all information or just the page numbers. It’s best to update everything, just to be sure.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2024, January 17). How to Create an APA Table of Contents | Format & Examples. Scribbr. Retrieved August 21, 2024, from https://www.scribbr.com/apa-style/apa-table-of-contents/

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