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Agenda PowerPoint Templates & Presentation Slides

Agenda PowerPoint Templates are a collection of premium quality presentation templates with highly customizable layouts.

You can use our 100% editable agenda templates for making agenda presentations for project proposals, business plans and strategies, brainstorming sessions and the like. A visually appealing agenda template can produce a wow factor in your audience, by revealing a meeting agenda or presenting the different topics to be covered in a presentation.

Featured Templates

1 to 7 Item Agenda Slides Template for PowerPoint

4 Steps Agenda Vision Slide for PowerPoint

4 Item Agenda Slide Design for PowerPoint

Simple Agenda Slides For PowerPoint

Latest templates.

8-Item Focus PowerPoint Template

Meeting Agenda Template for PowerPoint

6-Item Layout PowerPoint Template

Spaceship Agenda Roadmap PowerPoint Template

6-Item Agenda Slide Template for PowerPoint

Creative Table of Contents PowerPoint Template

5-Item Talking Points PowerPoint Template

Highlights and Lowlights PowerPoint Template

5-Item Circular Agenda Diagram Slide Template for PowerPoint

6-Item Circular Agenda Diagram Slide Template for PowerPoint

6-Item Mind Map PowerPoint Template

Electricity Lesson PowerPoint Template

Our Agenda slides for presentations have been designed professionally, to cater for very precise needs of presenters, allowing them to customize not only the basic layout but also objects within sample slides, so that the given slide designs can be fully customized.

The PowerPoint agenda slides are 100% editable and customizable in Microsoft PowerPoint but also in Google Slides. Business professionals can use the Agenda slide templates to organize their presentations and engage their audience with a visually appealing agenda slide.

At SlideModel we have created a Free Agenda Slide Template that will surely help you make your PowerPoint presentation and save you time. Alternatively to our 100% editable agenda PowerPoint templates listed here, you can download table of contents slides for PowerPoint and Google Slides presentations.

What is an Agenda Slide for PowerPoint?

An Agenda Slide for PowerPoint is a predesigned template that visually represents the schedule of your meeting, event, or conference, ensuring that all important points are covered. It gives the audience a glimpse into the planned activities and a clear understanding of the purpose of the discussion.

The Agenda Slide also serves as a roadmap for your audience to follow and a reference throughout the presentation. It is usually presented in bullet points or numbers and outlines the main topics to be addressed in the order in which they will be discussed.

Should I include an Agenda Slide in the presentation?

Yes, including an agenda slide in your presentation is a good idea. It establishes audience expectations and provides a concise overview of the topics covered. The agenda slide aids the audience’s comprehension of the presentation structure and is a reference point.

How do you create an Agenda Slide in PowerPoint?

You can make an agenda slide in PowerPoint by following these steps:

• Open PowerPoint and navigate to the slide you want to include in the agenda.
• In the menu, select the “Insert” tab.
• Select “Text Box” and then click on the slide to which you want to add the agenda.
• To indicate that this is the agenda slide, type “Agenda” or a similar heading.
• List the topics or sections you will cover in your presentation below the heading, typically in bullet points or numbered format.

What should be included in an Agenda Slide?

Make sure to include the following elements in your agenda slide:

• Title: Use a descriptive title to clearly state the purpose of the slide, such as “Agenda” or “Meeting Agenda.”
• Date and time: Include the date and time of the presentation or meeting so that participants can plan accordingly.
• Agenda items: List the main topics or sections with concise and clear descriptions.
• Arrange the agenda items in the order they will be addressed to assist participants in following along.
• Time allocation: To effectively manage time, indicate the estimated time allotted for each agenda item.
• Presenter or responsible person: If applicable, name the people in charge of presenting or leading each agenda item.
• Include relevant details such as location, virtual meeting details, or specific instructions.
• Ensure your agenda slide is visually attractive, easy to read, and provides a clear roadmap of the topics to be covered.

Does PowerPoint have Agenda Template?

Yes, PowerPoint has several built-in templates, including Agenda Slides. Open PowerPoint and navigate to the “File” menu to access these templates. Then click “New” to open the template gallery. To find specific templates that include predesigned Agenda Slides, type “agenda” or related keywords into the search bar. These templates will save you time and effort by assisting you in creating a professional layout for your agenda slide. Agenda Slides Template can also be downloaded from our collection of well-designed templates, which you can download and customize to your liking.

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Agenda Presentation Templates

Elevate your meetings to a whole new level of efficiency and professionalism with our free agenda powerpoint templates and google slides themes. streamline your meetings and keep your audience engaged with our collection of professional templates. get ready to plan, structure, and present your meeting agenda with clarity and impact.

• Organization: A well-structured agenda means an organized presentation. It sets the tone, making sure you’re on track and your audience knows where the journey is heading.
• Engagement: By providing a clear overview, an agenda lets your audience mentally prepare for each segment, maintaining interest and engagement.
• Time Management: An agenda is like a timekeeper. It ensures you spend the right amount of time on each topic, preventing overruns and rushed endings.

Agenda DIY Videos

How To Create A Meeting Agenda Presentation Slide

How To Do An Agenda With Numbers In PowerPoint

The Best Agenda PowerPoint Presentation Template

We're here to help you, what is an agenda.

Agenda is a list of things to be discussed or informed in any meetings or discussions. It is a kind of faculty meeting.

What are Agenda Presentation Templates?

An Agenda Presentation Templates are handy when presenting at a business meeting or organizing one. It helps the participants to know what is about to happen in the meeting. You need to make this slide look great since it introduces the entire presentation. With the help of our templates, your job is made easier. Just download them, customize them, and present them with confidence.

Where can we use these Agenda Slides?

Agenda slides play as a guideline for your presentation. It is primarily used in formal meetings and discussions. This particular slide, when used, introduces the crux of your presentation.

How can I make Agenda PPT Slides in a presentation?

You need not spend your time creating the agenda slide when SlideEgg is beside you. We provide fully editable slides for free, and you can use them to prepare attention-grabbing agenda slides for your meetings and discussions.

Who can use Agenda Presentatio Templates?

Anyone like business people, students, investors, entrepreneurs, stockholders, designers, managers, CEOs, teachers, etc., who wants to deliver a business meeting can think about using agenda Presentation templates. That is because the agenda slide would be one of the essential slides you have in the presentation. No doubts! Along with the help of a template, you can craft a perfect agenda.

Why do we need to use Agenda Presentation Slides?

It's simple! Using agenda PPT slides is to save your precious time. Creating an agenda slide will cost a lot of time. However, our pre-designed agenda slides can save this time for you. We have 1200+ agenda templates to help you create powerful agendas.

Where can I find free Agenda Presentation Templates?

You have multiple options out there. Nevertheless, finding the right one takes much research. SlideEgg is one such platform that offers ample agenda presentation templates for free to enhance your entire presentation.

Dive into our collection of Agenda templates for PowerPoint and Google Slides, expertly crafted to help you structure and showcase your meeting plans.

Agendas are essential for outlining the topics to be discussed, establishing a timetable, and setting expectations for your audience. Our diverse range of agenda templates is suitable for business meetings, conferences, workshops, and more.

Our professional templates will ensure that your presentation is clear, organized, and visually appealing.

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PowerPoint Agenda Slides & Presentation Templates

Use our Agenda Templates to highlight the key topics or discussion items for a meeting or presentation. These templates serve as a visual guide to help participants understand the meeting flow and topics to cover. Start a presentation with effective PowerPoint agenda slide. It should showcase the meeting’s objectives, agenda items, speakers, and time allocations for each topic.

•   Agenda Slide 19 - 4x3  –  $6.99
•   Agenda Slide 19 - 16x9  –  $6.99

Agenda 19 PowerPoint Template

Agenda 19 Presentation Template The Agenda 19 PowerPoint Template is a well-crafted slide that effectively organizes and presents discussion topi....

•   4 Steps Circular Agenda PowerPoint - 4x3  –  $4.99
•   4 Steps Circular Agenda PowerPoint - 16x9  –  $4.99

4 Steps Circular Agenda PowerPoint Template

4 Steps Circular Agenda Presentation Template The Circular Agenda PowerPoint Template with 4 Steps is a user-friendly tool for showcasing your me....

•   Agenda 39 PowerPoint Template - 4x3  –  $4.99
•   Agenda 39 PowerPoint TemplateAgenda PowerPoint Template 22 - 16x9  –  $4.99

Agenda PowerPoint & Google Slides Template 39

Agenda PowerPoint & Google Slides Template 39 The Agenda PowerPoint & Google Slides Template 39 is the basic tool you need to present you....

•   Conference-Meeting-Agenda - 4x3  –  $4.99
•   Conference-Meeting-Agenda - 16x9  –  $4.99

Conference Meeting Agenda PowerPoint Template

Conference Meeting Agenda PowerPoint Template The Conference Meeting Agenda PowerPoint Template provides a contemporary way to outline the discus....

•   Agenda Slide 02 - 4x3  –  $6.99
•   Agenda Slide 02 - 16x9  –  $6.99

Agenda Slides Template PowerPoint 02

Agenda Slides Template PowerPoint 02 The PowerPoint 02 Agenda Slides Template is a tool created to simplify meeting preparations and encourage di....

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•   Agenda Slide 18 - 16x9  –  $4.99

Agenda 18 PowerPoint Template

Agenda 18 Presentation Template The “Agenda 18 PowerPoint Template” is designed to provide a backdrop for professionals to outline th....

•   PowerPoint-Meeting-Agenda-Template - 4x3  –  $4.99
•   PowerPoint-Meeting-Agenda-Template - 16x9  –  $4.99

PowerPoint Meeting Agenda Template

PowerPoint Meeting Agenda Template A company’s main agenda is its growth and development, striving to be the best in the market. We bring y....

•   Agenda Slide 06 - 4x3  –  $4.99
•   Agenda Slide 06 - 16x9  –  $4.99

Agenda Slide 06 PowerPoint Template

Agenda Slide 06 PowerPoint Template The Agenda Slide 06 PowerPoint Template is an efficient and uncluttered design that allows you to arrange you....

•   Agenda-Topics-PowerPoint-Template - 4x3  –  $4.99
•   Agenda-Topics-PowerPoint-Template - 16x9  –  $4.99

Agenda Topics PowerPoint Template

Agenda Topics Presentation Template Presentation is an important part of a business meeting, it can visually convey your message and is easy to u....

•   Agenda 23 PowerPoint Template-4x3  –  $4.99
•   Agenda 23 PowerPoint Template-16x9  –  $4.99

Agenda PowerPoint & Google Slides Template 23

Agenda PowerPoint & Google Slides Template 23 The Agenda PowerPoint & Google Slides Template 23 aims to enhance the effectiveness and eng....

•   Vertical TOC Agenda Template - 4x3  –  $6.99
•   Vertical TOC Agenda Template - 16x9  –  $6.99

Vertical TOC Agenda PowerPoint & Google Slides Template

Vertical TOC Agenda PowerPoint & Google Slides Template Our Vertical TOC Agenda PowerPoint Template can help you note important business stra....

•   Agenda PowerPoint Template 34 - 4x3  –  $4.99
•   Agenda PowerPoint Template 34 - 16x9  –  $4.99

Agenda 34 PowerPoint Template

Agenda 34 PowerPoint Template The Agenda 34 PowerPoint Template is a well-organized tool, that showcases the key aspects of your meeting or proje....

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FAQs Related To PowerPoint Agenda Slides

Welcome to our collection of professionally designed Agenda PPT Templates. Below are some frequently asked questions by our customers while trying to make meeting agenda presentations. We can also help you build your agenda slide from scratch. Please submit your requests here .

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What are agenda slides.

A meeting agenda is a plan that outlines the topics, objectives, and schedule for a meeting. The person in charge of the meeting creates and shares it with everyone before the meeting.

An agenda slide lists the plans for meetings, events, and conferences, making sure your presentation includes all important topics. It shows what will happen at the meeting and helps people understand what the discussion aims to achieve.

The agenda for the presentation assists in addressing all critical tasks. This maintains focus during the meeting and ensures efficient use of time by your team.

A perfectly designed meeting agenda slide will align the participants with your vision. It can help you achieve your goals for the meeting. A team meeting agenda is a time management tool that saves your team’s time and makes it more productive. Consequently, your meeting proceeds efficiently and productively.

What To Include In An Agenda Slide?

Ensure your PowerPoint agenda slide contains these components:

• Topic : Add a descriptive topic to state the purpose of the meeting clearly
• Date and time : Provide the date and time of the PowerPoint presentation or meeting. This helps members to arrange their schedules appropriately.
• Meeting Place : Add the location or virtual meet link.
• Agenda items : List the key discussion topics and organize them in order.
• Time allocation : Mention the dedicated time for each topic
• Hosts : Specify the individuals responsible for presenting or leading each agenda item.
• Visuals : Ensure your agenda slide is visually appealing, easy to comprehend, and offers a clear roadmap.

Why Should You Use Agenda Slide in PowerPoint Presentations?

The agenda PowerPoint template is a useful tool for highlighting important topics in business meetings. It offers a pre-made structure for organizing the agenda of your meetings and presentations. You can use agenda slide templates to:

• Schedule the date, time, and duration of a meeting
• Outline a detailed agenda of a meeting
• Give an overview of the purpose of a presentation to the audience
• Prioritize long-term goals and short-term goals of a company
• Take inputs from the employees attending the meeting
• Increase the productivity of a presentation or meeting.

What Are The Different Types Of Agenda PowerPoint Templates?

You can design your agenda template PowerPoint in different formats to meet the objective of the business presentation. A few different types of agenda PPTs are:

• Vertical Agenda : These PowerPoint slides follow a vertical format of an agenda-setting framework. This allows you to showcase agendas or steps involved in achieving an agenda in a vertical order.
• Horizontal Agenda : These agenda slides templates follow a horizontal agenda format and allow you to showcase agendas for different purposes in horizontal order.
• Detailed Agenda : These PowerPoint templates follow an in-depth framework of agenda-setting. This allows you to add brief details of your listed agendas for your business presentations.
• Informal Agenda : These templates allow you to record informal meeting agendas. Professionals often use them for last-minute purposes.
• Prioritized Agenda : This type of agenda template PPT allows you to showcase agendas in the order of their importance.
• Timed Agenda : These slide designs provide a framework that applies a fixed PowerPoint timeline for the meeting.

Use our collection of Agenda Slides Templates and enhance your presentation skills. SlideUpLift’s agenda templates assist you in creating agenda presentations hassle-free. We also provide customization as per your specific needs.

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Agenda Presentation Templates

Provide a clear outline of the topics to be covered during the event or meeting and keep the discussion focused with Venngage’s free agenda presentation templates.

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• Meeting agendas |

Meeting agenda template

A productive, effective meeting needs a clear structure and purpose. Use our free meeting agenda template to standardize how meetings are run and clarify responsibilities—so you can start collaborating faster.

Sign up to use this template.

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Unfocused, unproductive meetings might feel like an inevitable part of office life, but it doesn’t have to be that way. Clearly defining the meeting’s purpose and goals, setting expectations for team members, and clarifying who’s responsible for what can put the meaning back into meetings. That’s where a meeting agenda template comes in.

What is a meeting agenda?

At its most basic, a meeting agenda is an outline of the topics and talking points your team can expect to discuss during a specific meeting. A well-crafted meeting agenda helps create effective meetings by aligning your team on the purpose of the meeting and setting meeting expectations. By clearly outlining who on the team is responsible for which topics, the priority of those topics, and the length of time allotted for each point of discussion, you can keep the meeting on track and purposeful.

What is a meeting agenda template?

A meeting agenda template is a reusable resource that lays out the basic elements of a meeting. For a meeting to be effective, it has to have a purpose and clearly defined expectations. A meeting agenda template helps facilitate this by clarifying what the meeting will cover, the roles and responsibilities of each team member, and any resulting action items. For example, your meeting agenda template might include topics of discussion, as well as which team member owns each topic and how long they have to discuss the topic during the meeting.

With our free meeting agenda template, you can remove the upfront work of creating a meeting agenda for every meeting, allowing you and your team to start collaborating—and accomplishing high-impact work—faster. Plus, using a meeting agenda template within a work management platform lets you organize information from previous meetings (like meeting minutes and notes) all in one easily accessible place. With a meeting agenda template, you can:

Standardize how you run meetings.

Get everyone on the same page about the meeting’s purpose, goals, and responsibilities.

Use meeting time effectively.

Foster productive meetings through focused discussions, designated topics, time allotments, and topic prioritization .

Capture action items as they happen in real time, and assign them to the correct team members to ensure clarity on next steps.

Streamline your project management process, coordinate work, and encourage team collaboration in one easily accessible place.

Types of meeting agenda templates

While our basic meeting agenda template serves as a useful baseline for everything from one-off syncs to weekly staff meetings, some meetings require a more specific structure. For example, running a one-on-one meeting with a direct report is pretty different from holding a board meeting with a board of directors and outside stakeholders, hence the need for a specific team meeting agenda.

No matter what type of meeting you’re running, there’s probably a template for it. Take a look at the types of meeting templates available to find the right one for your needs.

Project kickoff meetings: Start your project off on the right foot and get your team on the same page with a project kickoff meeting . Use this kickoff meeting template to organize and standardize kickoff meetings across projects.

One-on-one meetings: A one-on-one meeting template helps you set up your one-on-one meetings for success. It provides a place for you and your direct reports to plan out discussion points and track action items and career progress.

Weekly team meetings: Enhance productivity and team collaboration by regularly discussing progress, new business, challenges, and upcoming tasks in a structured weekly team meeting.

Team brainstorming meetings: Get the creative juices flowing and ensure you never forget an idea with a team brainstorm meeting template . Organize and track ideas as you go and assign follow-up tasks to turn those ideas into actions.

Company-wide meetings: Streamline your all-hands meetings and get your organization on the same page with this company-wide business meeting template , designed to help you plan and manage the logistics for company town halls and similar events.

Board meetings: Make your formal meetings effective by clarifying meeting goals and priorities with a board meeting agenda template .

Sprint planning meetings: Get your cross-functional team or Scrum team on the same page and keep your sprint on track with a sprint planning template .

Standup meetings: Standup meetings , or all-hands meetings, are quick ways for team members to check in with each other, share status updates, and ensure the project is progressing smoothly. Streamline this process and remove blockers with a daily standup meeting template .

Postmortem meetings: A successful postmortem meeting should highlight what went well with a project and what you can improve moving forward. Use this postmortem template as a framework for your retrospective meetings.

Sales meetings: Track sales wins, upcoming initiatives, pipeline updates , and other important metrics with a sales meeting template.

Performance review meetings: Streamline performance reviews with a performance review meeting template that lets you capture feedback and turn it into actionable takeaways with ease.

What to look for in a meeting agenda template

A basic meeting agenda template should include elements that will help define the goals of the meeting and keep the meeting running smoothly, such as:

A meeting overview section to keep track of the goal of the meeting, as well as the meeting’s facilitator and attendees.

A section for topic suggestions, including the discussion points for each meeting, as well as who on the team owns each topic.

A section for action items that come out of each meeting, as well as who owns each task and the corresponding due date.

A reference section where you can keep helpful materials, such as previous meeting recordings, slideshow presentations, and meeting notes.

How to use our free meeting agenda template

Whether you’re starting with our free team meeting agenda template or creating your own, using it is easy. To begin, ask yourself the following questions:

What’s the purpose of the meeting? Are we aiming to review ongoing projects or explore new business opportunities? What are we hoping to accomplish?

What decisions does the team need to make at the meeting? What topics will the team discuss, and which are the highest priority?

Who will be involved in the meeting? What’s the purpose of their involvement? What are their responsibilities?

How long should the meeting be?

Once you’ve answered these questions, simply make a copy of the meeting agenda template and follow these steps:

Fill out the meeting overview. Include important meeting information, such as the meeting’s purpose, the meeting attendees, and the meeting facilitator.

List discussion topics and talking points. In the topic suggestions section, list the discussion topics or agenda items you plan to cover in the meeting. Be sure these topics map back to the meeting’s overall goal, and consider the meeting’s length to keep your time productive.

Arrange the topics in priority order, so meeting members know which topics they must address and which are less important, in case you run out of time.

Assign talking points to attendees. Once you’ve determined which topics the team needs to discuss, assign an owner to each topic to allow your team members to prepare for the discussion beforehand.

Allocate a realistic amount of time for each topic by estimating the amount of time you anticipate the discussion taking and adding in a few minutes as a buffer.

Send the agenda to team members early so each attendee has time to prepare for and understand the purpose of the meeting.

Add a reference section for helpful materials , such as previous meeting learnings, docs, recordings, and relevant resources.

Use the meeting agenda to track action items that come out of the meeting, as well as corresponding owners and due dates, so each meeting attendee knows what they’re responsible for and by when, in preparation for the next meeting.

Integrations and apps to use with your Asana template

Bring all your work together in one place by connecting your meeting agenda template to your favorite apps and using our built-in features.

Integrated features

List View. List View is a grid-style view that makes it easy to see all of your project’s information at a glance. Like a to-do list or a spreadsheet, List View displays all of your tasks at once so you can not only see task titles and due dates, but also view any relevant custom fields like Priority, Status, or more. Unlock effortless collaboration by giving your entire team visibility into who’s doing what by when.

Custom fields. Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number. Use custom fields to sort and schedule your to-dos so you know what to work on first. Plus, share custom fields across tasks and projects to ensure consistency across your organization.

Subtasks. Sometimes a to-do is too big to capture in one task. If a task has more than one contributor, a broad due date, or stakeholders that need to review and approve before it can go live, subtasks can help. Subtasks are a powerful way to distribute work and split tasks into individual components—while keeping the small to-dos connected to the overarching context of the parent task. Break tasks into smaller components or capture the individual components of a multi-step process with subtasks.

Adding tasks to multiple projects. The nature of work is cross-functional. Teams need to be able to work effectively across departments. But if each department has their own filing system, work gets stalled and siloed. Asana makes it easy to track and manage tasks across multiple projects. This doesn't just reduce duplicative work and increase cross-team visibility. It also helps your team see tasks in context, view who’s working on what, and keep your team and tasks connected.

Recommended apps

Zoom. Asana and Zoom are partnering up to help teams have more purposeful and focused meetings. The Zoom + Asana integration makes it easy to prepare for meetings, hold actionable conversations, and access information once the call is over. Meetings begin in Asana, where shared meeting agendas provide visibility and context about what will be discussed. During the meeting, team members can quickly create tasks within Zoom, so details and action items don’t get lost. And once the meeting is over, the Zoom + Asana integration pulls meeting transcripts and recordings into Asana, so all collaborators and stakeholders can review the meeting as needed.

Clockwise. With the Clockwise + Asana integration, you can add Asana tasks as time blocks in your Google Calendar. The Clockwise + Asana integration allows you to specify the duration of tasks, when they happen, and whether Clockwise can automatically reschedule them. Add tasks to your calendar and make time to get work done.

Microsoft Teams. With the Microsoft Teams + Asana integration, you can search for and share the information you need without leaving Teams. Easily connect your Teams conversations to actionable items in Asana. Plus, create, assign, and view tasks during a Teams Meeting without needing to switch to your browser.

Vimeo. Text may get the point across, but written words lack tone, emotion, and expression. With video messaging in Asana, powered by Vimeo, you can give your team all the context they need, without having to schedule another meeting. Record short video messages of yourself, your screen—or both—then embed the videos in tasks, projects, messages, and comments to provide additional clarity and context. A transcript of the recording is automatically created by Asana, making it readable and searchable. Give feedback, ask questions, and assign tasks—all without leaving Asana.

What are the benefits of using a meeting agenda template? .css-i4fobf{-webkit-transition:-webkit-transform 200ms ease-in-out;transition:transform 200ms ease-in-out;-webkit-transform:rotateZ(0);-moz-transform:rotateZ(0);-ms-transform:rotateZ(0);transform:rotateZ(0);}

A meeting agenda template helps clarify meeting goals and keep the meeting productive. It defines the meeting’s objectives and sets expectations for team members around meeting responsibilities.

What elements should I include in a meeting agenda template?

Your meeting agenda template should have a section for the topics you plan to discuss, a section for the action items that come out of the meeting, and a reference section for previous meeting recordings and notes. A successful meeting agenda template should also include space to document the owners of each meeting topic and the amount of time and priority status for each topic.

How do I write an effective meeting agenda?

A great meeting agenda should define the purpose of the meeting, as well as tell your team what to expect during the meeting and give them an idea how to prepare for it. To learn more about how to create one, check out our tips for writing an effective meeting agenda .

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Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. sending out an agenda ahead of time can help you make the most of any meeting you plan; start with an easy-to-customize meeting agenda template and plot a course for success..

Make the most of your meetings with agenda templates

Always know what's on the agenda. Never run another meeting without an easy-to-ready—and easier to follow—agenda. No matter what kind of meeting you're running, there's a customizable template that'll work for your agenda layout needs. Small businesses are bound to have their fair share of meetings—from new business pitches to internal presentations . Keep everyone on the same page by crafting custom, template-based agendas before every meeting. Agendas take on plenty of formats and aren't just for business reasons. Wedding invites might contain agendas. School events have them too. No matter the theme or if it's print or digital, customizable agendas are the ideal way to keep everyone on schedule.

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Project Management

16 meeting agenda examples & free templates.

Evan Gerdisch

Content Strategist

March 25, 2024

We’ve all been a part of team meetings where most participants are clueless about the purpose of the meeting, and the speakers steer the discussion off-track. 

What follows is a true catastrophe. 

You’d find your team clocking in many unproductive hours because of the ‘said meeting’ without achieving any objective.

Good news! 

A meeting agenda can help you avoid this and be the answer to all your woes. ✌

An effective meeting agenda is a plan you share with your meeting participants. It’ll help your team set clear expectations of what needs to happen before, during, and after the meeting. 

In this article, we’ll discuss what a meeting agenda is and learn the five key steps involved in writing one. We’ll also look at 16 meeting agenda template options and explore the reasons why your entire team needs a meeting agenda. 

Benefits of an Effective Meeting Agenda

How to write a meeting agenda 5 key steps, how to use ai for meeting agendas, team meeting agenda examples, 1. weekly 1-on-1 meeting agenda template by clickup, 2. all hands team meeting agenda template by clickup, 3. scrum meeting agenda template by clickup, 4. meeting notes agenda template by clickup, 5. project post mortem template by clickup, 6. meeting minutes template by clickup, 7. sprint retrospective brainstorm meeting template by clickup, 8. team meeting agenda template by meeting booster, 9. board meeting agenda template by template lab, 10. project kickoff meeting agenda template by docket, 11. meeting dashboard template by clickup, 12. brainstorm meeting agenda template by owl labs, 13. board of directors meeting minutes template by clickup, 14. hr meeting agenda template by where, 15. marketing meeting agenda template by hugo, 16. project management meeting agenda template by hypercontext, who benefits from using a meeting agenda, cross-off stress from your work life with team meeting agendas.

If you’re more of a visual learner check out this vlog on meeting agendas!

Let’s get started.

Sitting through a meeting that doesn’t have an agenda is pretty similar to setting out on a treasure hunt without a map. 

A meeting agenda allows your team to set the meeting’s cadence , prepare for the meeting topic, ensure that everyone is on the same page, and keep them on track to hit their objectives. 

Meeting agendas:

• Give the meeting a clear purpose
• Help you stay on track
• Help define responsibilities

It consists of a list of topics, action items , and activities you want to discuss during the meeting. 

A simple meeting agenda could be a short bulleted list. More detailed agendas include descriptions for each agenda item, reference material, and expected outcomes for each discussion topic. 

Formal agendas also include timing and presenter information for each agenda item.

An example of a formal agenda can be a city council agenda used in a state’s city council meeting. These agendas can have an open forum section that makes time for public comment. 

But formal meeting agendas aren’t restricted to the government. 

You can use them in your company’s meetings too. You just have to choose the agenda that suits your team the best . 

Now that you know what a meeting agenda is, let’s look at how you can write one. ✍

Here are the five easy steps you can follow to create the right meeting agenda for your team:

1. Establish the meeting type

Not informing your team about the type of meeting they’d be attending can cause a lot of confusion. 

Imagine a team member attending a regular meeting only to find out that it’s their performance review . 

The horror! 😱

To avoid catching people off-guard, make sure you all know what the meeting is about.

Meetings can be of several different types, including:

• Team meeting: also referred to as a staff meeting, these are opportunities for your team to discuss various business aspects
• Board meeting: a formal meeting among your organization’s board of directors. They’re generally held at regular intervals to review team performances and policy issues
• Executive session: held by board members regularly before their routine board meetings
• Recurring meeting: daily, weekly, or monthly meetings that repeat regularly
• Project kickoff meeting : conducted at the beginning of every new project to inform the team about project objectives, deliverables, and timelines
• Brainstorming meeting: used to flesh out a new idea with your teams in a conducive brainstorming session
• Feedback meeting: hosted to gather constructive feedback from your team regarding new projects and processes
• Agile meeting : a special meeting used to hold hyper-focused discussions for agile teams to conduct sprint reviews, share valuable project information, customer feedback, project updates, etc.
• Scrum meeting: uses a scrum meeting agenda that may include sprint planning, daily standups, product backlog refinement, sprint reviews, etc.
• Retrospective meeting: held after project completion to discuss what went well and what didn’t
• Onboarding meeting : help new hires understand professional expectations in their work environment
• Committee meetings: help a subgroup of team members from your company form a committee to achieve any special function. 

2. State the objective of the meeting

What are the top reasons you’re having a meeting with your team? 

Do you want to update them about a project? Do you want their insights on something? 

Clearly stating the meeting objective gives your team a heads-up on what’s coming their way. At the very least, they’ll know whether to bring a project report or a beer to the meeting.

3. Identify specific meeting topics

Once you have a clear meeting goal, make a list of discussion topics you want your team to cover.

We’re going to let you in on our secret to make your meetings more engaging.

Make sure to pick discussion topics that affect everyone in the meeting. 

This way, you’ll have all your team members willing to participate in the discourse. 

Related: Our remote guide to Virtual Meeting Etiquette !

4. Allocate time to discuss each topic

Meetings are expensive and can be difficult to organize. They’re only productive when they can utilize time effectively. 

That’s why it’s important to allocate a certain amount of time to discuss each meeting topic. And you won’t end up straying and spending all your available time on a single topic. 

Using a consent agenda is another time-saving trick for your meetings. A consent agenda groups recurring discussion topics into a single agenda item that you can easily cross-off. 

These measures will make sure your meetings don’t become a time-suck and a calendar clogger. 👀

5. Include a list of necessary documents

Let’s say you hold a meeting with your project stakeholders . 

One way to make the meeting more productive is to share all project documents through your team meeting agendas ahead of the meeting. 

Think of this as one of the pre-reading activities your teacher would ask you to do back in school. 🤓 This practice sets the right context for every participant in the meeting and empowers them to contribute to the discourse. 

Now that you know what to do, let’s look at some meeting agenda examples to help you see what these steps look like in action. 

Bonus: Conference agenda templates !

Artificial Intelligence (AI) can significantly streamline meeting management, turning every gathering into an efficient and productive experience. By integrating AI with project management tools like ClickUp Brain , teams can leverage automation to handle routine tasks and enhance meeting productivity. Here’s how AI can assist:

• AI-powered Meeting Agendas : ClickUp’s AI capabilities can draft personalized meeting agendas based on the participants’ roles, previous meeting notes, and ongoing project demands. By analyzing prior meeting notes and objectives, AI can help ensure that each meeting covers all critical points without missing a beat.
• Smart Summarization : Post-meeting, AI can condense hours of discussion notes into succinct, actionable summaries. This feature enables participants to swiftly get the gist of the meeting and review any points they may have missed, ensuring everyone is aligned and informed.
• Instant Action Items Creation : ClickUp AI can identify potential tasks from your notes and automatically create action items in ClickUp. This seamless transition from discussion to execution means that follow-ups are clear, time-bound, and less likely to be overlooked or forgotten.

Embedding AI in your meeting processes not only saves time but also enhances the quality of your meetings. It helps to maintain focus, track progress against objectives, and foster a culture of accountability by automating routine yet crucial aspects of meeting management.

Here’s a couple simple meeting agenda example for your reference:

Design Team Meeting

Date: 02/07/24

Time: 09:00 am – 09:45 am

Meeting Participants: @SpongeBob, @Patrick, @Mr.Krabs, @Squidward

Meeting’s Purpose:

• Develop a new website page for product testimonials

a. Before the meeting:

• Every attendee must review the document on product testimonials

b. Discussion topics:

• Review product testimonials document (10 min)
• Discuss the content you want to include on the web page (10 min, @Name)
• Present sample designs for the web page (15 min, @Name)
• Share suggestions and vote on the website design (10 min)

c. Action items:

• Create a timeline for design deliverables – @SpongeBob
• Share first cut of the web page design – @Patrick
• Schedule and make an itinerary for a second meeting to finalize design – @Mr.Krabs

Sales Team Weekly Review Meeting

Date: 04/14/24

Time: 02:00 pm – 02:45 pm

Meeting Participants: @Alice, @Bob, @Charlie, @Dana

• Evaluate weekly sales performance and discuss strategies for improvement
• Each participant should update the CRM with the latest sales data
• Review weekly sales figures and trends (15 min)
• Discuss obstacles in the sales pipeline and solutions (10 min, @Alice)
• Brainstorm strategies for upcoming sales campaign (10 min, @Bob)
• Set goals for the next week (10 min)
• Compile a report of weekly sales metrics – @Charlie
• Draft a preliminary plan for the sales campaign – @Dana
• Organize a training session on new sales software – @Alice

HR Monthly Planning Meeting

Date: 04/21/24

Time: 11:00 am – 12:00 pm

Meeting Participants: @Emma, @Liam, @Noah, @Olivia

• Plan HR activities for the next month and update on current employee initiatives
• Review employee feedback from the previous month
• Analyze employee satisfaction survey results (20 min)
• Update on the status of current recruiting efforts (15 min, @Emma)
• Plan employee engagement activities for the next month (15 min, @Noah)
• Discuss updates to HR policies (10 min)
• Implement changes based on employee feedback – @Liam
• Finalize recruitment schedule and process – @Olivia
• Prepare the schedule for upcoming engagement activities – @Emma

These samples should give you an idea of how you want to design your meeting agenda. To help you further, let’s look at some meeting agenda templates from the most popular online meeting tools .

16 Team Meeting Agenda Templates

Here are 16 meeting agenda templates that you can use to create your next agenda:

One-on-one meetings are your chance to connect and align with the people you manage in the most effective way possible. ClickUp’s 1:1 meeting template keeps all of your agendas—tailored for each individual—in one organized place.

ClickUp’s all-hands meeting template helps to keep communication open across the company, and ensures everyone is aligned and up to speed with individual and group goals. All hands meetings give room to share information from updates to announcements about future agendas and encourage collaboration and alignment throughout the team.

This scrum meeting agenda template by ClickUp will make daily meetings a breeze. Daily status meetings about tasks for projects help to ensure that a team is aware of the progress on their front.

ClickUp’s meeting note-style agenda template is the perfect place to keep all event meeting notes, key takeaways and action items.

Projects don’t always go to plan. Use this project post-mortem template by ClickUp to set new goals and keep your team heading in the right direction.

This collaborative meeting minutes template is a ClickUp Doc designed to provide the perfect outline for a successful meeting summation.

ClickUp’s Meeting Minutes Template  includes pre-built pages for organizing teams, individual meeting notes , and instructions for getting the most out of your meeting with this template!

Turn your meeting notes into a newsletter with newsletter templates !

Save time and gain valuable insights with this simple Sprint Retrospective Template . Whether you are running an agile team meeting or a project management meeting, this template will help you build a crystal-clear picture of what went well, what didn’t go so well, and what to change moving forward.

The main objective of team meetings is to share important information with team members, align on goals, and call out any blockers. This team meeting agenda template helps the team stay focused on the goals of the meeting.

Board meetings tend to run over time. Use a schedule template for your next board meeting using this board meeting agenda to stay on track and finish your meeting on time.

It’s important to set the tone for a new project from the start. Use this project kickoff meeting agenda template to facilitate a successful project launch!

Use this ClickUp meeting dashboard template as an agenda for your next meeting. This template makes it easy to see the status of different tasks during a meeting.

This creative brainstorming meeting agenda is a great way to keep your brainstorming meetings on track from week to week. This template makes it easy to run your meeting and stay focused on brainstorming.

Create structure with this ClickUp Board of Directors Meeting Minutes Template . Record and tag your attendees, organize agenda action items, and take detailed notes for each agenda.

HR departments have a lot to keep track of. This HR meeting agenda template will give your HR team a way to come together for a productive meeting that isn’t complicated or stressful.

Use this marketing meeting agenda to bring your marketing department together to celebrate wins, align on goals, and identify project blockers.

This project management meeting agenda template will help you identify objectives, risks, and deadlines for your next team project.

When it comes to planning a meeting, creating a thorough and well-organized agenda is crucial for ensuring that the meeting runs smoothly and achieves its objectives. Here are some of the key beneficiaries of using a meeting agenda:

• Project Managers: Project managers often have to lead team meetings and having a well-planned agenda helps them to stay on track, cover all necessary topics, and keep the meeting focused.
• Project Status Meeting Agenda
• Project Coordinators Meeting Agenda
• Lessons Learned Meeting Agenda
• Post Mortem Meeting Agenda
• Leadership Teams: Meeting agendas are also beneficial for leadership teams, such as executive boards or management teams. They can help to ensure that important topics are discussed, decisions are made efficiently, and everyone is on the same page with regards to company goals and strategies.
• Leadership Offsite Meeting Agenda
• Executive Leadership Meeting Agenda
• Board of Trustees Meeting Agenda
• Executives Meeting Agenda

An effective meeting agenda will make team collaboration seem like a cakewalk. 

And when collaboration becomes easy, your team can focus on amping up their productivity and getting their creative juices flowing. 

With the help of a project management tool like ClickUp, writing effective meeting agendas and managing meetings are easier than ever!

ClickUp lets you document every meeting, manage agendas, take down effective meeting minutes , assign comments to your team, and so much more.  

Ready to watch your team ace teamwork and hit all their objectives? 

Get ClickUp for free today and say goodbye to meeting disasters. 👋

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Mentoring Session Agenda (+20 Great Topics)

Access the free agenda in Docs | Download all 50 for $47

This is part of our series on meeting agenda templates. You can edit this mentoring session agenda in Google Docs or Word or print it out. 

Meeting Agenda Templates > 1:1 Meeting Agendas > Formal Meeting Agenda

A mentor/mentee relationship can develop naturally. But if you’re looking to structure the relationship to help the mentee more, you can host a recurring mentoring session. Below, you’ll find a mentoring session agenda, how to prepare for the session, and mentoring session topics to discuss.

Table of Contents

• Agenda for a mentoring session
• How to prepare for a mentoring session
• Mentoring session topics

👉 Download this agenda – and many more – in our meeting agenda library  

Mentoring Session Agenda Template

Purpose: To provide a structured approach for effective mentoring sessions, ensuring goals are met and both mentor and mentee gain valuable insights.

• Attendees:  Mentor and mentee ( one-on-one meeting )
• Frequency:  Adhoc, quarterly, annually
• Duration:  60 minutes
• Personal chit-chat, rapport building
• Review the tasks that were agreed upon from the last mentoring meeting session
• Discuss progress, roadblocks, successes
• Focus on a predetermined topic (see “ Mentoring Session Topic Ideas ” below)
• The mentor asks a series of questions to help the mentee self-assess 
• Share relevant experiences and best practices
• Set SMART goals for the mentee until the next session to improve directly in the discussion topic area
• Agree on up to three action items for the next meeting
• Mentor gives final advice or words of encouragement
• Mentee shares immediate thoughts and provides feedback on the session

See Also:  5 One-On-One Meeting Agenda Templates  

How To Prepare For A Mentoring Session

If you want to structure your mentor-mentee relationship, the key is to have both sides prepare for each mentoring session. By doing that, you’ll have productive discussions around specific topics with action items to propel growth for the mentee.

Here’s how both sides can prepare:

How The Mentor Should Prepare

• “Which topic would you like to focus on today?” (Send examples from here )
• “Have you made progress on your tasks from the last session?”
• “Is there anything you’d like me to prepare for the call?”
• Prepare questions to ask.
• Think about stories or advice from your background to share.
• Think about books, courses, podcasts, or articles you’ve read that helped you in the area you’ll discuss.
• “How are things going in X area?”
• “Have you been working on Y?”

How The Mentee Should Prepare

• Review and complete tasks from the previous meeting.
• Review the previous agendas and prepare questions.
• Has anything changed since the last meeting?
• How are you doing on progress toward your goals?
• Pick a specific discussion topic  (examples here )
• What would you like guidance on?
• What are you curious about within the discussion topic?

Mentoring Session Topic Ideas

Each mentoring session should include a specific topic to structure the discussion. Here are some ideas to pick from:

• Career path
• Career goals
• Job performance
• Opportunity/path within the company
• Key areas of growth in current role
• Personal goals
• Managing work and life
• Leadership development
• Skill development
• Networking/social development
• Time management
• Communication/presentation skills
• Technical skill development
• Strategic thinking/planning
• Emotional intelligence
• Entrepreneurship path
• A specific challenge being faced now
• Personal brand path
• Financial planning, growth
• Personal management (health, meditation, exercise, diet)

See Also: Meeting Topics Analyzed From 50 Agendas

Similar Meeting Agendas

Click the links below to access another meeting agenda template.

View the complete meeting agenda template library

Download this (& more) meeting agendas.

Want to download this meeting agenda in Google Docs or Word?

It’s part of our meeting agenda library that you can download here . 

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The Power of a Well-Defined HOA Board Meeting Agenda + Free Template

Community associations play an important role in neighborhoods around the United States, with an estimated 363,000 associations addressing homeowner problems. However, poorly designed meetings reduce the efficacy of these boards and waste important volunteer time. 

In turn, this inefficiency causes dissatisfaction and eventually undermines the board’s ability to serve the community.

The article analyzes the transforming impact of an HOA annual meeting agenda and explores its main advantages. To help the management company craft an effective board meeting agenda , we offer a free, downloadable template that’s easily customizable. 

With the HOA annual meeting agenda template, it’s easy to structure the executive session for improved flow and clarity, ensuring everyone follows along and stays engaged. 

Discover effective management tool for your board

Rely on our choice – iDeals Board

Who sets the agenda for HOA meetings?

Homeowners in communities managed by a Homeowners’ Association (HOA) gather regularly for HOA meetings. These meetings provide a crucial platform for residents to discuss local issues, voice concerns, and make decisions that directly impact their neighborhood. 

As mentioned in our previous articles, a productive meeting relies on a clear and comprehensive agenda . The board meeting agenda items must reflect a variety of perspectives from within the HOA community.

Regarding its functions, the HOA board is primarily responsible for setting this agenda and hosting an open meeting. However, the process isn’t entirely top-down. Typically, the president or chairman leads the agenda alongside other HOA management. Furthermore, it’s crucial to appoint a designated person to maintain records and board meeting minutes .

Here’s an explanation of how it works:

• Board initiative . That all starts with the board proposing agenda items. This might include discussions on pressing issues like maintenance needs or upcoming projects, reports on completed initiatives, governing documents, or proposals for community events.
• Legal compliance . Certain items are non-negotiable. The agenda must include mandatory discussions mandated by the HOA’s bylaws and state laws. These may include approval of the last meeting minutes, financial reports, board elections, and any bylaw amendments.
• Homeowner input . Homeowners submit items for consideration,  providing a platform to voice concerns, propose solutions, or initiate discussions on topics relevant to the community. Bylaws typically specify deadlines for homeowner submissions.
• Final touches . Once everything is done, the board prioritizes agenda items based on urgency, complexity, or potential for discussion. They then allocate time for each discussion to ensure all crucial issues are timely.

HOA agenda requirements

A well-crafted agenda is essential for a productive HOA meeting, as it helps to keep discussions organized. Besides, there are legal requirements that dictate what should and should not be included on an HOA meeting agenda. It’s also applicable to any confidential information. 

First of all, transparency and communication are key components of HOA meetings, and the agenda plays a critical role in achieving these objectives. 

According to California Civil Code (§ 4920(d)), a notice of meeting outlining the items to be discussed or acted upon by the board must be included in the distributed notice provided to homeowners before each meeting.

Furthermore, the board can’t discuss or take any actions during a non-emergency meeting if it wasn’t previously included in the distributed notice agenda. This is according to the Civil Code (§ 4930(a)). So, that’s why it’s important to make sure that the agenda is set up correctly!

While the agenda plays a central role, there are limited exceptions allowing for some flexibility:

• Directors or the manager may respond briefly to homeowner inquiries or statements during open forums ( § 4930(b)(1) ).
• The board may ask for clarifications, make brief announcements, or present short reports on their activities ( § 4930(b)(2) ).
• The board can provide references or resources for factual information to the manager or staff ( § 4930(c)(1) ). They can also request reports from the manager on specific matters at future meetings or direct the manager to include items on upcoming agendas ( § 4930(c)(2)-(3) ).

What to include in the HOA meeting agenda: 

Do HOA meetings leave you feeling more confused than informed? The reason behind this may be a disorganized or non-existent agenda. Without a clear agenda, meetings can be unproductive, causing confusion and frustration. 

It’s easy to get lost in discussions and waste time wondering what’s next. However, with all the items in place, everyone can be confident that essential matters will be addressed. 

Here’s a breakdown of the essential components you should include in your meeting agenda.

1. Call to order

The meeting starts with the board president or a designated chairperson formally initiating the session. This is traditionally referred to as “calling the meeting to order” and sets a professional tone.

A quick acknowledgment of any new board members or delegations attending the meeting adds a touch of courtesy.

2. Roll call

Next comes the roll call (optional), which the board secretary or a designated person usually handles. This step is important to verify attendance at the meeting, particularly for board members, to establish a quorum of at least 51% of attendees.

In smaller communities, a simple sign-in sheet might suffice for a meeting of the board. However, larger HOAs use electronic attendance tracking for efficiency. If a quorum isn’t met, the meeting might need to be postponed or continue in a non-voting capacity 

3. Open forum

After the roll call, the meeting must offer an opportunity for an open forum. During this time, residents share any concerns or comments that are not directly related to the meeting’s agenda items. Additionally, people might be urged to submit any non-urgent issues ahead of time so that they can be considered for the next meetings. 

4. Approval of last meeting’s minutes

During the meeting, the secretary or a designated individual presents the minutes from the previous meeting for review and approval. This ensures that members of the community have the same understanding of what was agreed upon.   

Additionally, this is the time when participants can request any changes or clarifications before the minutes are officially approved.

5. Presentation of reports

As part of the meeting, committee chairs, management personnel, or designated individuals present reports on various aspects of the HOA, such as finances, annual budget, maintenance projects, security issues, or upcoming events.

This section of the HOA agenda template allows for a detailed understanding of the HOA’s operations, finances, and initiatives, which is important both for residents and other board members.  Include frequently asked questions section, if necessary.

Despite the HOA meeting format, it’s a good idea to share reports electronically in advance and keep presentations brief by focusing on the main points.

6. Old and new business

This section is the core of any meeting. Old business refers to the topics that were previously discussed but still have unresolved issues or require further action. This ensures continuity and progress on ongoing matters. On the other hand, new business allows residents or the board to bring up new topics for discussion and potential voting. 

Finally, adjourn the meeting when all agenda items have been handled. This formal closing assures an appropriate conclusion to every meeting.

HOA board meeting agenda template

If you need help to create a strong HOA meeting plan, we created one to help you get started. Our HOA meeting agenda template provides a framework for organizing your agenda, including call to order, roll call, approval of previous meeting minutes, reports from officers and committees, and other necessary items.

BRING YOUR MEETING PREPARATIONS TO THE NEXT LEVEL!

Download HOA board meeting agenda

Key takeaways

• A clear agenda ensures focused discussions, efficient use of time, and improved communication between residents and the board.
• The board has main duty, including local input through submissions create a well-rounded agenda addressing community issues.
• A defined format with essential items like call to order, approval of minutes, committee reports, old and new business, and adjournment keeps the meeting organized and efficient.
• The HOA meeting agenda template is just a starting point. You can customize it to fit the specific needs of your homeowners association agenda.

Board portals are secure online tools that help homeowners associations streamline communication and cooperation. They can be especially useful for setting agendas and encouraging resident engagement. Don’t hesitate to explore our board portal vendors and choose the best for you!

Time to use the modern board management software!

iDeals Board serves board of directors, committee members with a comprehensive suite for governance tools

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Agenda Infographics

Free google slides theme, powerpoint template, and canva presentation template.

Indexes are great for organizing chapters in books but… What if you could use something similar to arrange your concepts, ideas or steps? We have created some agenda diagrams that will help you do so!

For these infographics, we have added different types of agendas using red, blue, yellow and green. Some of them are funny and, the others, quite professional, so you can choose the one that suits your project better. Sometimes they appear as lists, as arrows, as a house… They are simply amazing! Icons complete the look of the infographics, and they’ll be handy for expressing your ideas!

Features of these infographics

• Infographic templates with plenty of agendas
• 100% editable and easy to modify
• 30 different infographics to boost your presentations
• Include icons and Flaticon’s extension for further customization
• Designed to be used in Google Slides, Canva, and Microsoft PowerPoint and Keynote
• 16:9 widescreen format suitable for all types of screens
• Include information about how to edit and customize your infographics

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