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Sample Cover letter and how to write a job application cover letters

Last updated on: January 12, 2021 by Doris Makori 17 Comments

Sample cover letter and writing guide: Whether you are out searching for a job or is about to graduate, a cover letter is an important document in job seeking. Therefore, there is need for you to know how to write the best cover letter for that dream job to gain higher chances of being invited for interviews. Here is how to write a simple and good job application cover letter:

NOTE for Census: You can download a well written letter meant specifically for census enumerator job application from this page: census en umerators cover letter ( link removed ).

Guide on how to write a cover letter

• Start your cover letter by clearly indicating your name and address. In the current times phone numbers and email addresses are more valuable than postal addresses. Remember to indicate the date right after your details.
• On the left side of your cover letter indicate the name of the receiver of your cover letter. In most cases it is the Human resources department but then sometimes companies offer different addresses, pay attention.
• Provide the proper salutation and since most of the time you might not know who will be reading your letter use the common “Dear Sir/Madam” phrase.
• The subject line of your letter should clearly indicate the position applied for, if the company provided a unique job code in their advertisement, be sure to use it.
• In your first paragraph illustrate the reason for writing and why you feel you are the correct match.
• The second paragraph of your cover letter should be based on convincing the reader as to why they should hire you by giving a more detailed description of your job matching skills.
• Conclude your cover letter by indicating your availability on short notice for an interview. Remember to thank the receiver for their time.
• Wrap up your cover letter with your full names and a signature.

Sample Cover letter Templates

Elvis M. Nyakang’I,

P.O Box 45722-00100,

17th Jan 2018,

Kyote Internet Group Limited

Dear Sir/Madam,

REF : Application For Social Media Executive

I am writing to apply for the position of Social Media Executive, which was advertised in indeed.com .

The opportunity presented is very suit for me, and I believe that my strong technical experience, passion for the work, team player skills and education will make me a very competitive candidate for the position.

I graduated from Moi University with a Bachelor of Arts degree in Linguistic Media and Communication.

I have worked as a content editor, Video Editor, Social Media Manager and Photographer for National Geographic (NatGeo), KTN and EDU TV which has helped me gain a deep understanding of  content development, web analytics and web rankings techniques (alexa, Google analytics, Webmaster, SEO, Social Media) among others.

I have also trained as a Photographer and received a certificate of exemplary performance from National Geographical a world leader in geography, cartography and exploration .

Other key strengths that I possess have been listed in my CV.

I am available for interview at any time. I can be contacted most easily on mobile phone number +25472000000341. I will be happy if my application is considered fairly.

I look forward to hearing from you.

Yours sincerely

Elvis Nyakang’i

Do not miss all our latest updates on how to write acceptable formal cover letters and examples

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Reader Interactions

February 8, 2023 at 11:46 am

thanks a lot this is very useful.

July 6, 2022 at 12:45 pm

Woooow! I have learned a lot. Thankyou

January 16, 2020 at 4:07 pm

Many thanks for the unparalleled assistance

November 12, 2019 at 9:02 am

Thanks for the good assistance of posting these

July 6, 2019 at 11:20 pm

Thanks for this useful information

June 24, 2019 at 12:26 am

June 22, 2019 at 1:13 pm

Thanks very much for this .

June 18, 2019 at 6:35 am

It is insightful

June 17, 2019 at 6:50 pm

this good work ELVIS..continue sharing more

June 16, 2019 at 8:36 pm

thank you for this

June 16, 2019 at 1:01 pm

Very helpful thank you

June 17, 2019 at 11:04 pm

Thanks very much to the one who made this cover letter for being so generous it is very helpful

June 13, 2019 at 9:56 pm

Thanks for the guideline and procedure for the cover letter that i love to use most of my applications

June 13, 2019 at 9:12 pm

I really appreciate for that helpful information

June 12, 2019 at 1:20 pm

This has really helped me.

This has really helped me.I appreciate

May 20, 2019 at 6:14 am

Thanks a lot. I’ve been greatly assisted by this

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

Kenya Cover Letter

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How to Write a Cover Letter: 10+ Examples, Tips & Templates to Use

After looking through job offer after neverending job offer, you’ve finally found your dream position.

They offer amazing compensation and benefits. You’ll be surrounded by great coworkers. Perhaps they even have free snacks and great coffee in the breakroom.

Before you can show them how well-suited you are at the interview, you need to write a cover letter that convinces them to give you a shot.

It’s not as hard as you think.

Table of Contents

How to Write a Cover Letter:

• Format the Cover Letter Template for Perfection
• Construct a Cover Letter Header With Addresses & Dates
• Open With a Formal Salutation Using Their Name
• Introduce Yourself & the Position to Which You’re Applying
• Explain How They Benefit From Hiring You
• Show Enthusiasm & Inform Them Why They’re the Ideal Workplace for You
• Make Them an Offer They Can’t Refuse
• Sign Off Using a Closing Sentiment & Your Name
• Add a Postscript for One Last Shot at Winning Them Over

After our guide on how to create a cover letter, there are plenty of cover letter tips and advice to make sure you beat out other candidates.

Then, we end the saga by giving you dozens of links to cover letter examples for specific professions. Use these if you want to go more in-depth on how to write a cover letter for a particular career path.

But first, here are…

3 Awesome Cover Letter Examples to Get the Gears Turning

Before we get to our guide on how to write a cover letter for a job, let’s get things started with three great sample cover letters.

One is for an experienced candidate, and another is for an entry-level applicant. The third one is a fill-in-the-blanks cover letter template for you to copy, paste, and use for yourself.

1. Experienced Cover Letter Example (Mid-Level Job)

In this first cover letter sample, we have a seasoned professional applying for a job she’s got experience in.

Annabel is an office assistant in New Jersey. For the unfortunate reason that her last office was shut down, she’s applying for a similar position at a new company.

Let’s look at how Annabel wins the office manager’s heart over with this cover letter example:

Sample cover letter created with our builder:  See more templates and create your cover letter now .

CREATE YOUR RESUME NOW

What’d you think?

In less than 300 words, Annabel has definitely created an attention-grabbing cover letter. She shows passion, plenty of experience, and accomplishments to all but secure her a desk and a filing cabinet.

2. Entry-Level Cover Letter Example (First-Time Job)

In this next example, we’re now going to see how to write a cover letter for a job with no experience in that field.

Here we have Thomas.

Thomas just graduated with a Bachelor of Science in Software Engineering. He has no professional working experience in IT, but he is positive he would be a great fit nonetheless.

Let’s watch how he pulls this off:

How about that?

Thomas  has  had real-world working experience in the past, but his time employed as a barista was to help him get through college. Though he learned some great skills as a barista, they don’t help him much in getting the job as a software engineer.

However, he makes up for his lack of paid IT experience by showing he has the skills, knowledge, and passion for software engineering.

Use this style also when thinking of how to write a cover letter for an internship.

Let’s continue—

3. General Cover Letter Example (Fill-in-the-Blanks Template)

Below is a sample cover letter template you can copy and paste and use for yourself. Simply replace the bold items in brackets with your information, and you’ll have a great, personalized cover letter written in under 15 minutes!

Here is our cover letter sample template:

[Your Full Name]

[Your Professional Title] (Optional)

[Your Address]

[Your Phone Number]

[Your Email Address]

[Your LinkedIn Profile URL]

[Date of Writing]

[Employer’s Full Name]

[Employer’s Professional Title]

[Company Name]

[Company Address]

[Company Address Line 2]

Dear [Employer’s Name]:

I was thrilled to locate the [Job Title] at [New Company Name]. With my [## of Years] years working as a [Previous or Current Job Title], I’ve become quite experienced with [Give Example of Most Relevant Skills or Competencies]. I am sure that I possess the necessary skills, background, and experience to be a perfect candidate for this position.

In the employment ad’s job responsibilities section, it says you require a [Job Title] with expertise in [List Competencies You Have Which Are Mentioned in the Job Advertisement]. As a [Previous or Current Job Title] with [Previous or Current Company], I successfully managed [Give One or Two Responsibilities Relevant to the New Job Title]. On top of that, I had a few wins which I am quite proud of, including:

• [Add an Achievement With Numbers to Prove You’re Talented]
• [Another Accomplishment With Numbers to Drive the Point Home]

Working at [New Company Name] would be an amazing opportunity for me, but not solely because I fit the requirements. Your company also [Mention Something About the Company You Admire, e.g., Values, Projects, Contributions, Ethics, etc.]. Because of that, it would be an honor for me to work for [New Company Name] as the next [Job Title].

Do you have time for a brief chat in the next few days? I’d love to talk about how I can help [New Company Name] achieve its upcoming [Plans , Goals, KPIs, Targets, etc.].

[Digital Signature] (optional)

[Your First & Last Name]

P.S. [Add a Postscript, Optionally, to Remind Them of Your Value, Throw in One More Fact, or to Add a Creative Touch].

Not so bad, right?

This one follows our standard guidelines on what to include in a cover letter. To make sure you don’t neglect any important cover letter sections, see this article:  What to Include in a Cover Letter (15+ Examples of What Goes Where)

Also, show your resume the same love and attention—it’s just as important if you want that interview. Read our guide here:  How to Write a Resume for a Job  

Otherwise, let’s continue—

Here is our step-by-step guide on….

How to Write a Cover Letter

1. format the cover letter before you begin writing.

Most employers prefer to read a resume if a cover letter comes attached.

And guess what?

Those same employers favor a cover letter which is arranged correctly.

Here’s how to format a cover letter effectively:

• Align everything to the left side (block formatting), from beginning to end. Don’t use text justification.
• Single line space all text (or use 1.15 line spacing).
• Use a double space between each cover letter section and paragraph.
• Include a  1-inch margin  on all sides of the cover letter.
• Choose a great cover letter font . Select the font by how legible it is over how pretty it looks.
• When in doubt, a cover letter is a business document, so follow formal letter formatting rules.
• Pick a cover letter template that matches your resume template to give the employer one unified job application package.
• Unless otherwise instructed, send them a cover letter PDF rather than Microsoft Word doc or another format. PDFs look better on more devices than Word cover letters.

Never let your cover letter spill over onto a  second page . One page is plenty. In general, the best cover letters are relevant, concise, and have a word count which doesn’t exceed 300 words.

A cover letter should be relatively simple: why you are interested in the position, why the company should be interested in you, and how you fit the job posting. A resume tells the reader where you’ve been while the cover letter tells them where you hope to go. Be authentic, keep that one thing in mind, and don’t overcomplicate it. Krystal Yates career transition mentor, SPHR, SHRM-SCP

Pro Tip:  If you choose a creative cover letter template with your personal details enlarged and styled to the center or right, don’t worry. Just make sure it matches your resume, and left-align the remainder of your job application letter.

Want more ideas and tips for formatting a cover letter properly? Read our guide:  Cover Letter Format: Templates, Ready-to-Use Layouts, & 20+ Samples

2. Construct a Proper Header Including Your Info and Theirs

The header of a cover letter is quite simple—it’s basically like addressing a postcard. Just your deets, a date, and their info.

Here’s how to write an effective cover letter heading area:

• On any formal letter, such as when writing a good cover letter, the sender’s information goes first. Include your name and address, to follow standard letter formatting rules. Add relevant contact information, such as your phone number, email address, or LinkedIn URL.
• Leave a line break, then add the date of writing.
• Finally, add the recipient’s information, including the name and job title of the person reviewing your application, followed by the company’s name and address.

This is what it looks like in practice:

[Your Job Title] (Optional)

[Hiring Manager’s Full Name]

[Hiring Manager’s Title]

Like I said, piece of cake, right?

Pro Tip:  Don’t worry about adding other contact details of the hiring manager or company; their name and address will do.

Want to go into more detail on your cover letter heading? We’ve got a detailed writeup right this way:  Cover Letter Heading: Templates, Rules, and 4+ Sample Headers

3. Open Using a Simple Salutation as a Greeting

Dear Jennifer:

The cover letter salutation sounds even easier than the heading, doesn’t it?

Not so fast.

There are a lot of nuances to be considered here.

Who to address a cover letter to?

• Find the name of the hiring manager or recruiter, because  science says  people are more receptive to the sound of their own names.
• Locate their names by searching LinkedIn, checking the job ad, or looking at the company’s about page online.
• If those fail, give them a call!

First name or last?

If applying to a more traditional role, such as at a law firm or at a university, go with their title (e.g., Mr., Ms., Mrs., Dr.) and their last name to be on the safe side. Otherwise, using their first name is a great way to grab the reader’s attention.

How to address a cover letter with no name?

If you tried everything and can’t find the hiring manager’s name, go with “Dear hiring manager.” Replace “hiring manager” with a job title (e.g., “IT director,” “HR manager”) if you at least have that information.

If you aren’t happy with these options, go ahead and skip the salutation, jumping straight to the first paragraph. That’s much better than the universally despised “Dear sir or madam.”

Comma, semicolon, or colon?

Finally,  use a colon  (:) rather than a comma after your cover letter greeting. Save the commas for less-formal letters to your grandparents.

Pro Tip:  How to address a cover letter to two or more people? Separate each name as you would any comma-separated list (e.g., “Dear Jessica, John, and Jill:”). However, go in descending order by job title, listing the person who is highest in company rank first.

Got further questions on addressing a cover letter correctly? Have a look at our cover letter guidelines here:  How to Address a Cover Letter: Sample & Guide [20+ Examples]

4. Start by Introducing Yourself and Stating the Position You’re Applying For

The opening of a cover letter sets the tone for what follows.

Bore them at your own peril.

Intrigue them, and they’ll be dying to read more.

How to write a cover letter opening paragraph that’ll keep you in the running?

Here’s how to make a cover letter intro:

• It must introduce you to them as a candidate.
• It needs to officially identify the position to which you’re applying.
• It should give a quick overview of your professional background, skills, and experience.
• It has to be relevant to the company and the particular position.

Let’s look at a sample customer service representative cover letter introduction:

I just happened across the opening for the customer service representative position at Swerve Media Group, and I’m excited at the chance to apply for the position. As a CSR for The Bright Agency for over two years, I’ve become well-versed in resolving conflict, assisting clients, and promoting upsells. I’m certain I have the patience, attentiveness, and personable nature needed to be a stellar customer service rep at Swerve.

As you can see, writing a cover letter is not rocket science.

This cover letter beginning is basic but it  will  deliver—it ticks all the boxes I mentioned above.

Pro Tip:  Cut any unnecessary or irrelevant sentences from your cover letter, whether it’s in your intro or later on. A cover letter should be brief and to the point. Save the hiring manager time while saving yourself time, and save some space while you’re at it.

Need more ideas for how to write a good cover letter introduction paragraph? There are a few effective hacks and strategies. You can get a bit creative, use enthusiasm, or name drop someone who referred you to this job. Check out our complete “beginners” tutorial here:  How to Start a Cover Letter: 25+ Introduction Examples & Ways to Open

5. Explain How the Company Benefits by Adding You to the Team

You’re applying for a job, and the hiring manager’s job is to assess how well you’d fit.

In the second paragraph, it’s time to show them you’re the best candidate they could possibly consider.

Refer to the job description.

The employment offer’s job requirements section tells you exactly the applicant they’re looking for.

Let them know their search is over.

Here’s a sample cover letter second paragraph continuing with our CSR job:

According to the job description I found on Indeed, you’re searching for a customer service representative with knowledge of the Salesforce customer relationship management software and who is able to resolve disputes and inquiries professionally. As a customer service representative at The Bright Agency, I used Salesforce on a daily basis, going even further to help train new colleagues on the CRM software. Furthermore, I had the highest client satisfaction rating (97.9%) based on closed cases. I am confident I could bring the same level of attentiveness and initiative to Swerve Media Group as the new CSR.

See how effective that is?

In this middle paragraph, we reiterate a few of the key qualifications they’re looking for according to the job ad. Then, we show them how we meet and exceed their expectations.

Let’s check out one more, this time using a slightly different format:

According to the job ad for the marketing position from LinkedIn, you’re searching for a digital marketer with a wide breadth of expertise in managing campaigns, social media marketing, content strategy, and SEO. At my last position at Smart Marketing Ventures, I had quite a few wins I’m proud of, including:

• Increased website traffic on last 10 client websites by an average of 125% through combination of social media strategy and content marketing initiatives.
• Improved year-over-year revenue for 5 online retailers by 30% on average, accounting for more than $57,000 in increased profit overall.
• Boosted returning readers and customers by 23% through new marketing campaigns.

As you can see, I take my work seriously and care completely about the results I deliver on behalf of my company. Were you to hire me at The Jonas Agency, I would bring that same drive and commitment with me each and every day.

That one’s a bit longer, but it’s super impressive.

Use this bullet point style when you have multiple achievements with numbers to allow them to stand out and be readily seen. Great for jobs like sales, IT, or teaching, for example.

Write a cover letter like you would a marketing email. So instead of starting with, ‘I’m writing this letter to show my interest for the marketing job you have advertised,’ start it with something like this – ‘Looking for more leads? In my role at Google, I helped generate over 327 leads this year with an ROI of 217%.’ By giving a benefit of having you in the company with a concrete example of your success, you’ll captivate the reader and increase your likelihood of a response. Matt Dodgson Founder of Market Recruitment

Pro Tip:  Don’t echo your resume. A great cover letter should complement your resume rather than repeat its contents. A great use of a cover letter is also to explain any employment gaps which may be blatantly obvious on your resume.

Are you writing a cover letter in an email? Slightly different rules apply. Make sure you play by these:  Email Cover Letter: Sample, Proper Email Format, 20+ Tips

6. Show You’re Interested in Them Rather Than Any General Company

Don’t simply tell them how you’ll make their lives better.

Explain to them that  they’re  perfect for  you , as well.

Of course the company needs to know that you have the job skills, work experience, and professional background they’re seeking. However, they also want to hire someone who’ll enjoy coming to work for them and who’ll be a great fit on the team.

There are several ways to go about this:

Show love for the company, its products, or its history:

I’ve been a fan of Samsung products from my very first flip phone back when I was a teenager. Admittedly, part of that fond hindsight may be due to the fact that it helped me contact my high school crush on the weekends. However, I have been a Samsung devotee ever since, and I’m currently married to the Note 10 and engaged to that same high school crush (so thanks, Samsung!). I would be incredibly fortunate to be considered for the position at a company I’ve admired for more than a decade.

Display enthusiasm for the work you’ll be involved in:

My grandmother immigrated to New York from Bologna almost 50 years ago, and I used to enjoy helping her prepare dishes from her native Emilia-Romagna region when I was a little boy. The love of Italian food, particularly the flavors of this area, hasn’t left me. I’d be thrilled to be considered for the chef position at such a fabulous restaurant, especially one that keeps the tastes and smells of my grandmother’s kitchen alive as authentically as you do.

Demonstrate your willingness and readiness to take on their challenges:

Given the recent investment into your company by Angel Partners—congratulations, by the way!—your company has now allocated a large portion of it to your content marketing efforts. I happen to thrive under pressure and with tight deadlines, and I always make sure the quality of my work is never sacrificed for quantity. If you consider me for the copywriting position, I’m certain I would bring the same balance of high-quality writing and quick turnaround time you’re looking for.

What did you think of these three cover letter examples?

As you can see, there’s no one right way to go about it. Use creativity, bits of humor, even exclamation marks to believably highlight your enthusiasm.

The key thing here is to show them you’re interested in more than the money they’re offering, and you’ll be fine.

7. Make Your Offer by Crafting a Powerful Closing Statement

You’re almost there—

Time to wrap it up with a powerful and compelling cover letter closing paragraph.

How to end a cover letter effectively?

In the last paragraph of a cover letter, invite them to discuss further, request a meeting, and promise them all this greatness you’ve exemplified is just the tip of the iceberg.

Here is a simple cover letter closing example:

Would you have time for a quick phone call or meeting? I’d love to demonstrate how I could bring similar results (the 35% decrease in overhead) to your company.

That’s what you call “ending on a high note!”

Pro Tip:  There are two important things to keep in mind when ending a cover letter. Don’t come off needy (no begging!), and skip that tired phrase “thanks for your time and consideration” or any variation like it.

The cover letter ending paragraph is just a sentence or two, but it can make or break your job application. Don’t let that happen:  How to End a Cover Letter [20+ Examples of Great Closing Paragraphs]

8. Sign Off With a Complimentary Close and Your Name

Signing off on a cover letter is super straightforward and simple.

Here’s what it looks like:

Jessica Paris

Easy peasy.

“Sincerely” is the most standard complimentary close (also known as a  valediction ), but feel free to use other formal or semi-formal options, as well. “Regards,” “Yours Truly,” or “Thank You” work just fine, too.

Avoid anything too informal, such as “Peace,” “Cheers,” or “TTYL.” Just as you start a cover letter formally, end the cover letter formally, also.

Pro Tip:  If you’re handing in a physical copy of your cover letter, leave a few extra spaces between the complimentary closing and your name. Then, add a handwritten signature between for a stylish and professional flourish. If you know how, you can also include your digital signature for some bonus points.

9. Add a Postscript for One More Shot at Calling Their Attention to Your Offer

Thought you were done?

While you  could  end a cover letter here, there’s one nifty little trick that works wonders.

The postscript.

A postscript is meant to be used as a sort of written afterthought. However, you can use the P.S. statement on a cover letter to get one more word in edgewise.

You could use it to reiterate your value statement, like this:

P.S. I was instrumental in raising NPS scores by 30%, and I’d be happy to give you my plan for how I’d implement a similar overhaul at your company, as well.

Or, you could use it to show some early company spirit:

P.S. I know it’s early and I don’t want to be presumptuous. However, I found myself already trying on some black and gold outfits in anticipation!

Or, get them excited about meeting you:

P.S. By the way, I saw on the company’s about page that you enjoy pastries and good coffee. What would you think about meeting at Daily Provisions? They’ve got amazing donuts and the best espresso to wash it all down!

The sky’s the limit!

7+ Cover Letter Tips & How NOT to Write a Cover Letter

Here are cover letter tips and advice to smooth down the edges:

1. Don’t Write a Generic Cover Letter

If there’s only one thing you’ll remember from this guide, it should be this—

Always tailor your cover letter to one specific company and one particular job position.

Hiring managers can tell immediately if you created one generic cover letter and sent it all over the tri-state area. They throw those out.

If you want to save time, consider making a “master” cover letter. Using this, you can just do a few minor modifications prior to sending each cover letter and resume out.

Saves time while still feeling targeted!

If you want to learn how to write an all-purpose cover letter and get a few more master cover letter examples, check out this guide:  General Cover Letter that Isn’t Generic

2. Be Professional in Your Contact Details

When adding an email address, don’t use your old high school handle ( str8ballin69@… ). Use a respected email service such as Gmail, rather than one that makes you look ancient (sorry, AOL). Also, it’s disrespectful to use your current company’s email address as your contact email, so just don’t.

Finally,  fix your LinkedIn URL . Many people keep the one that’s given to them, such as  linkedin.com/in/john-smith-58914z7b . Take 30 seconds, go into your settings, and adjust the URL to just your name or something that represents you professionally.

3. Don’t Make the Cover Letter All About You

The application letter is meant to inform them just how well you match the company’s needs.

However, don’t make it all “I’m looking for such-and-such” or “I have this skill and that ability.”

Rather, say those things while bringing each around to the company’s point of view. If you have communication skills, explain to them how your ability to communicate effectively would benefit them.

4. Show Personality

The resume you wrote probably included fragmented sentences and nothing but fact after monotonous fact.

Let loose a bit on your cover letter to exhibit your human side. Don’t be afraid to tell an (appropriate) joke or let your passion shine through.

The cover letter is where you have the opportunity to showcase your personality a bit. Take a look at the company’s webpage and social media and mimic their style and culture. Always be authentic and yourself, but if you feel that there is a synergy to your personality and the organization’s philosophy or ethos, then the cover letter is where you can begin to illustrate that! Roy Munk President, GHS Recruiting

5. Use Keywords

Many organizations, particularly larger ones, use an ATS (applicant tracking system) to help them sort through and manage all the resumes and cover letters they get each day.

The ATS also has the added role of locating particular  keywords and phrases  the HR manager or recruiter searches for. The ATS then scores each resume and cover letter based on how well they match the job description.

If you’re a poor match, no interview.

So, look through the job description to identify the particular skills and experience they want. Work those keywords into your cover letter and resume for a job application sure to get a callback.

6. Refrain from Buzzwords and Jargon

You might know what it means.

And your potential future supervisor may understand it.

However, industry buzzwords and jargon often get lost in translation somewhere in the middle. Hiring managers often know just the basics about your particular role, since they recruit for multiple positions. Specific lingo from your niche will confuse them or mean nothing, at the very least.

7. Proofread

It sounds obvious, but this doesn’t stop a sizable portion of cover letters and resumes from having typos, dating errors, and other mistakes.

Use a spell checker and grammar checker such as Grammarly to be safe. Then, give it to a friend or family member for another once-over just in case.

It would be a shame to be super qualified but dismissed from the running for such a stupid oversight!

8. Prepare for the Interview!

By now, you know how to write a cover letter for a job application sure to get a reply and an interview offer.

There’s no time to waste—

Read our guide on  how to prepare for an interview , prepare yourself for the  common questions they’ll ask you , and  learn what to bring to your meeting .

There are plenty more cover letter tips and advice to heed and to help ensure you get that job offer or interview. Take a gander at this one:  35+ Successful Cover Letter Tips, Advice & Guidelines

Specific Cover Letter Examples: Guides on Writing Cover Letters for Particular Jobs

This was a general guide on how to make a cover letter for any job.

One of the most important rules is to tailor your cover letter to one particular job. With that in mind, here are cover letter guides for specific trades and occupations:

Accounting & Finance

Accounting Cover Letter

Bank Teller Cover Letter

Business Analyst Cover Letter

Finance Cover Letter

Financial Analyst Cover Letter

Investment Banking Cover Letter

Creative & Cultural Fields

Acting Cover Letter

Graphic Design Cover Letter

Journalism Cover Letter

Education & Learning

Academic Cover Letter

Elementary Teacher Cover Letter

Graduate School Cover Letter

Internship Cover Letter

Librarian Cover Letter

Recent Graduate Cover Letter

Research Assistant Cover Letter

School Counselor Cover Letter

Substitute Teacher Cover Letter

Teacher Cover Letter

Teaching Assistant Cover Letter

Engineering & Scientific

Data Analyst Cover Letter

Engineering Cover Letter

Mechanical Engineering Cover Letter

Food Service & Hospitality

Flight Attendant Cover Letter

Restaurant Manager Cover Letter

Server Cover Letter

Information Technology (IT)

Computer Science Cover Letter

IT Cover Letter

IT Technician Cover Letter

Software Engineer Cover Letter

Web Developer Cover Letter

Legal, Law Enforcement & Emergency Services

Legal Cover Letter

Paralegal Cover Letter

Management & Leadership

Business Cover Letter

Human Resources Cover Letter

HR Generalist Cover Letter

Project Manager Cover Letter

Manager Cover Letter

Medicine, Healthcare & Wellbeing

CNA Cover Letter

Dental Assistant Cover Letter

Esthetician Cover Letter

Medical Assistant Cover Letter

Medical Scribe Cover Letter

Nursing Cover Letter

Pharmacist Cover Letter

Physician Assistant Cover Letter

Physical Therapy Cover Letter

RN Cover Letter

Office & Administrative

Accounts Payable Cover Letter

Administrative Assistant Cover Letter

Data Entry Cover Letter

Executive Assistant Cover Letter

Front Desk Cover Letter

Medical Receptionist Cover Letter

Office Assistant Cover Letter

Office Manager Cover Letter

Personal Assistant Cover Letter

Receptionist Cover Letter

Secretary Cover Letter

Real Estate & Construction

Architecture Cover Letter

Retail & Customer Service

Call Center Cover Letter

Cashier Cover Letter

Customer Service Cover Letter

Retail Cover Letter

Sales & Marketing

Consulting Cover Letter

Marketing Cover Letter

Marketing Manager Cover Letter

Sales Cover Letter

Sales Associate Cover Letter

Sales Representative Cover Letter

Career Change Cover Letter

Entry-Level Cover Letter

Relocation Cover Letter

Is the specific job title you’re looking for not listed above? We are constantly adding more cover letter examples and guides. Learn how to write a good cover letter for a specific industry here:  Cover Letter Examples for Every Profession

Key Takeaway

Writing a cover letter always sounds like a bore and a pain.

Hopefully you now see that it’s not so difficult to write a cover letter that’ll score you an interview after all.

Let’s go over the general rules once again.

Here’s how to write a cover letter:

• Format the cover letter template first.
• Create a cover letter heading in a formal style.
• Use the hiring manager’s name in the cover letter greeting.
• Introduce yourself with a captivating opening statement.
• Identify how the company benefits by taking you on board.
• Show them you’re interested in more than the money.
• End the cover letter with a powerful call to action.
• Sign off professionally with a complimentary close and signature.
• Consider an optional postscript to grab their attention once more.

There you have it! If you’ve got any additional questions on how to write a cover letter for a resume, we’d be happy to answer them below in the comment area. Thanks for reading!

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How To Write a Perfect Cover Letter For Jobs in Kenya

A perfect cover letter is one that can sell you to any employer without your presence.

This is the most important document, which introduces a job seeker to a prospective employer. It is usually accompanied with a CV and academic certificates.

In order to have a perfect cover letter, you must follow what recruiters expect from you. One of the most important aspects of a cover letter is that it MUST not be more than a single page.

I normally find job seekers writing a long cover letter, usually two pages, which clearly repeat what is already in the resume. What you should know is that no recruiter has time to read a long cover letter when he has over 20 cover letters from job applicants.

Employers in Kenya have become very strict due to the large number of Kenyans looking for employment. If you have a poorly written cover letter, know that your journey to employment is over.

The cover letter should have brief description of the job applicant, qualifications and work experience, and achievements. It MUST also have contacts of the applicant.

The following is a sample of a perfect cover letter for job seekers in Kenya

Edwin Penda,

P.O. Box 333, 000,

Tel: 000000012

P.O Box ….,

Dear Sir/Madam,

Ref: Application for the role of Finance Manager

With a proven track record of budgeting, payroll administration, taxation, and financial reporting, it’s a pleasure to submit my resume for Finance Manager position,Kenya.I believe that, upon review, you will recognize that my Finance and Accounting skills are exactly what your company needs to lead it to the next level.

My background in Accounting and Financial Reporting has provided me with excellent people and communication skills necessary to succeed in this highly competitive field.

I hold a Bachelor’s degree International Business Administration (Finance) from Kenyatta University and CPA (K).

With my current position as the Chief Accountant at Kenya Industries Ltd, a leading Manufacturer in Kenya, I work with a huge and experienced accounts team and oversee all the duties associated with auditing, financial reporting, internal and external communications with immediate responsibility for day-to-day operations.

Your company intrigues me as an organization that realizes the importance of inspiring teams to reach new heights, which is the very type of vision that has defined and propelled my career. I look forward to discussing your objectives and how we can work together to accomplish them.

Edwin Penda

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How To Write Job Application Letter Sample For Any Position

It has become increasingly necessary for job seekers to submit an application letter alongside their resume during the job application process . 

But why is this so important? 

First, attaching an application letter helps to set you apart from other applicants and research has shown that about half of recruiters reject job applications without application letters. 

So if you're currently job hunting and want to increase your chances of having your resume read and landing an interview, then you need to learn how to write the perfect job application letter. 

Now we understand that writing application letters every single time you're applying for a new post can be exhausting. Some of these job openings have a really short application window, leaving you with little to no time to craft out something good from scratch.  That is why we have created the perfect job application letter template for any position with a sample you can swipe in a minute. 

What Is An Application Letter?

An application letter is a document that can either be attached to your resume, sent in the body of an email or sent as a standalone document to a potential employer, with the sole purpose of expressing your interest in an open job position. 

A well-written application letter should give the reader a good reason why you should be called in for an interview and must also highlight key skills and qualifications that make you a great fit for the role being advertised.

Aside from showcasing your job-worthy qualifications, an application letter is a great way of showing your personality and familiarity with the company you're applying to. Feel free to mention your professional goals and aspirations and how they align with the company goals. 

What Is The Format Of A Job Application Letter?

When writing a job application letter, you are expected to follow a business letter format. There's also a slight difference when formatting depending on the medium through which it will be sent. 

Here are three easy steps on how to format a job application letter

Use a professional format- you must keep your application letter professional and precise. This means that your document must include single line spacing, one-inch margins and left alignment. Avoid using fancy fonts and stick to more traditional ones like Times New Roman, Arial or Calibri.  Your font size should be between 10 to 12 points and keep the letter one page long. 

Create the heading- use a formal business letter heading if you are submitting a hard copy application. This includes your name and contact information, the date, company name and address. Example of the header:

[Your name]

[Your City]

[Your phone number]

[ Your email address]

[Name of hiring manager]

[Title of hiring manager]

[Company name]

[Company address]

Including your contact information, makes it easy for the hiring manager to follow up with you regarding the job. 

The major difference between formatting a hardcopy application letter and an email is in the heading. For an email, you'll need to include a catchy subject line that clearly states your purpose for writing. This will determine if your email gets opened and is read. A simple email application subject line would be "Videographer - Michael Williams". And unlike in a hardcopy version where your contact information is written at the top of the letter, with email, you can place it below your signature.  

Address the letter to the hiring manager-  Find out the name of the person in charge and address the letter to this person using a common business greeting like Dear Mr/Mrs and their Last Name. If you don't know their gender and which pronouns to use, you can write your greeting as "Dear First and Last Name". And if you're unable to find their names, a simple "Dear Hiring manager will work just fine.

Best Tips For Writing An Application Letter

When writing an application letter, make sure to incorporate the following tips to increase the effectiveness of your letter.

1 . Always send an application letter 

You should always send an application letter with your resume for every job you're applying for unless the job ad specifically says not to send one. An application letter helps the employer to learn more about you than they would have from reading just your resume and it also sets you apart from other applicants.

2 . Use keywords

Most job postings will include skills and abilities that they expect candidates to possess. Review the job posting to find out these keywords and incorporate them into your application letter to show the employer that you're a good fit for the role.

3 . Emphasize your skills and abilities

While your resume contains information on your skills and qualifications, an application letter offers your more room to sell yourself as the best candidate for that position. Instead of just listing your skills and accomplishments, give specific examples of how you applied your skills and abilities to situations that benefited the organisation. 

For example  instead of saying "I managed website content for ABC for 2 years" you can say " I created a content calendar consisting of four SEO-optimized articles per week for ABC's website which saw a 50% increase in organic traffic within 3 months"

4. Keep it brief

While sharing your skills and accomplishments, don't forget to only mention the important stuff and keep it short. Your application letter should be a page long, so focus on mentioning only those things that relate to the position you're applying for.

5. Proofread the letter

Don't be in such a hurry to write and submit your application letter without proofreading and editing. Maintain your professional approach by making sure that your letter is error-free. Check for spelling mistakes, punctuations and proper spacing before you click the send button. 

What To Say In A Job Application Letter

If you find yourself struggling with what to say in your application letter, you're not alone. Here are the key things to mention in your application letter.

1 . Express your interest

In the first paragraph of your letter, you're expected to express your interest in the role being advertised. Make sure to convey your enthusiasm through your words. The hiring manager should be able to tell from the tone of the letter that you're excited about working with them and that this is not just another routine letter that you're sending to every other company.  

❌  "In response to your job ad for a Graphic designer, I would like to indicate my interest in the position" 

✔️ "As a lifelong enthusiast of ABC's marketing initiatives, I was thrilled to see your posting for the position of a Graphics designer in your marketing team".

2.  List your experience and qualifications

Right after you have shown interest in the job being advertised, mention your skills, experience and qualifications in a way that aligns with the company's mission and goals.  For example, if the role you're applying for is in the financial sector, you can emphasize how you have worked within the accounting department at your previous job.

3. Mention your best personality traits

While maintaining a professional approach,  don't forget to mention your best personality traits that show your potential employer that you're friendly and easy-going. If the job requires you to work with a team, you can explain how you value community spirit.

4. Express appreciation

Before your sign off your letter, remember to appreciate the hiring manager for taking out time to read what you have written. 

5. Close the letter

 Avoid focusing on how much you need the job and instead place emphasis on what you have to offer. Also, avoid repeating cliche phrases like " thanks for your time and consideration" instead close with a promise. A simple way to go about this is to tell the hiring manager that you're looking forward to an interview with them so you can discuss how your knowledge and experience can help them achieve the company's future goals. 

To sign off, instead of using "Sincerely" you can replace it with other synonyms like " Best regards", or "Respectfully yours".

6. Add a postscript

All of the above are must-haves in your application letter but this last one is optional. Adding a postscript is a special trick that some people use. The postscript P.S screams "important information that you cannot miss" it draws the reader's attention and leaves them wanting more, hence earning you at least a callback or an interview. You can use this to tell the hiring manager something impressive about your career and say that you'd like to share more details if they are interested. 

How To Send A Job Application Letter

There are three ways you can send your application letter, you either submit it through the company’s recruitment portal or via email or a hardcopy alongside your resume in an envelope to the physical address of the company.

Since most companies now digitize their application processes, sending a job application letter through email has become the most popular option. When sending via email, make sure to use a subject line that contains your name and the position you're applying for.

Job Application Letter  Template

Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, State

Phone Number

Email address

Employer's Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, state

Dear Mr/Ms Last Name or Dear Hiring manager (if you don't have the name of the person in charge)

Body of Application Letter

The body of your application letter is where you show your interest in the job, the position you're applying for, and mention solid reasons why the employer should grant you an interview. It should include about three to four paragraphs and not be more than one page long.

First Paragraph - mention where you saw the job posting, include the name of a mutual contact where applicable, and express your interest in the position

Middle Paragraph- this paragraph can be broken down into two, and for easy comprehension, you can use bullet points to state and explain your experiences and accomplishments.

Final Paragraph- thank the hiring manager for reviewing your letter and including follow-up information.

Sincerely, Best regards

Your Signature (for hardcopy)

Job Application Letter Example 

Cassandra Ejiro (if you are submitting a hard copy. Not necessary for online applications)

17 DLA Road

Asaba, Delta State

08145633323

[email protected]

21 July 2022 (if you are submitting a hard copy. Not necessary for online applications)

Hezekiah Obi

Human resource manager

Vienna Int'l Hotel

Warri, Delta State

Dear Mr Obi, 

I was thrilled when I came across your job ad for the post of a social media manager on MyJobMag and I decided to give it my best shot.

Looking at your company's ongoing project to launch new community bus terminals, it is obvious that a social media campaign would be a great way to create awareness for the brand, attract potential sponsors and connect with your customers at the grassroots level. I believe I have just what you need to bring this campaign to life.

I've worked as a content manager at New Media group where I had the responsibility of overseeing research, writing, editing and publishing of the company's blog posts. I was also in charge of handling three social media accounts, Facebook, Twitter and Instagram which I successfully grew to above 5000 active followers on each platform within 3 months of consistent posting. 

I also have:

Expertise in WordPress, Facebook and Instagram ads

Basic graphic design skills like creating simple picture graphics and slides best for Instagram posts

Feel free to reach out to me at your convenience to discuss your company's goals and needs in the coming year. You can reach me on 0912345678.

Best regards

Cassandra Ejiro

PS: I would love the opportunity to show you how I generated new customer leads from the comments section of the New Media Twitter handle in just a month, using my 30-day content creation calendar. 

Now that we know how to write an application letter, it is time to start applying for the right job vacancies in Kenya .

Staff Writer

47 comment(s).

So informative thanks you so much.

Great insight !, Thank you. 

Very helpful stuff there.Thank you 

Very informative.Thank you.

Nice one ...is there a difference between a cover letter and an application letter?

informative 

atleast have learnt why employers never resond to my applications.. now i have learnt.  THANKS

Very insightful and informative

This will surely come in handy.

I appreciate the guidelines 

Very informative

Thanks for sharing I have known some issues that were a hinderance.

Thanks I will never mss to be shortlisted for an interview,it was kind of you

this is so insightful. will have to use these formats

Helpful. Thank you

Very informative.

Great insight.

I am now confident to apply for jobs.

Thank you 

Hello..thanks for the information.

Thank you for sharing this

Amazing article, thank you so much.

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Great 

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Much directive,,thank you very much!

That's nice 

This will come in handy for most job seekers.

There are also you can use to improve your writing skill.

A lovely guide.

A great guide indeed, keep ot up

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Ippressive ideas to beginners thanks

Leave a Comment

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How to Write a Cover Letter

Confused about how to write a great cover letter for a job application?

You don’t need to be confused.

This guide will show you how to write the perfect cover letter for a job application. We also included a sample cover letter template to help you get started faster.

With our well-crafted guide, you will learn:

What a cover letter is

About the perfect guide to writing a cover letter

How to structure and format a cover letter

How to tailor your cover letter to a job role

Different types of cover letters

Cover letter dos and don’ts

How to use a cover letter template

How to Write The Perfect Cover Letter in 5 Easy Steps

• Write A Great Heading: Make sure you include both your contact information and that of the employer.
• Use a strong subject line if you are pasting it in the body of the mai
• Introduction matters: Find out to whom you are writing to and address them accordingly
• Sell yourself: This is where you can sell your skills and abilities. You can make use of the job description to guide you.
• Closing are important. You can restate your sales statements and appreciate the hiring manager for reading your letter

What is a Cover Letter?

Before you start writing your cover letter in the first place, it is important for you to know the aim and purpose of a cover letter in the first place. A cover letter is a document that provides additional information about your skills and experience which is usually accompanied by a resume.

The cover letter provides details about why you are qualified for a particular job. Never make the mistake to think that a cover letter is another copy of your resume, you should rather see it as a sales pitch that will help you get an invite and afterwards the job.

The cover letter and the application letter are slightly different because an application letter can stand alone unlike the cover letter that is usually accompanied by the CV. However, it is common place for the cover letter and the application letter to be used interchangeably in our society. So when you are asked to submit an application letter as a requirement for a job application, then you can submit the cover letter.

A Guide to Writing the Perfect Cover Letter

These are really simple cover letter guides that would help you get interview invites faster than before:

A good cover letter should have a heading which usually appears at the beginning of the cover letter. The heading of your cover letter may vary depending on how you wish to send it.

If you are pasting it in the body of the mail, the format for the heading is slightly different from when you are sending it as a hard copy or an attachment. When you are pasting the cover letter in the body of the mail, you would need to use a strong subject line that will give the hiring manager the first impression about you.

If you are sending the hard copy of your cover letter, then your heading can be in this form:

Your Contact Information;

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address Date

Employer Contact Information;

Name Title Company Address City, State Zip Code  

Write an Attention Getting Introduction (First Paragraph)

The first paragraph of a cover letter is one of the most important aspects of the cover letter because that is what the recruiter or hiring manager will see first. To write a good cover letter, you should start your introduction with a greeting/salutation. You should start your cover letter salutation with Dear sir./madam./Mr./Mrs.

You should be very careful not to address your hiring manager wrongly when you are trying to greet. You should take your time to research the hiring manager to find out his/her name, but if you can’t do that, then you can simply address them as “Dear Hiring Manager”.

Another information you should add to your first paragraph is introducing yourself. After greeting the recruiter, you can then go ahead to introduce yourself. Introducing yourself doesn’t mean you should tell the recruiter about your life history, you should rather introduce yourself by telling the recruiter the position you applied for and how you learned about the position. Always remember to keep your introduction short and straight to the point.

Sell Yourself to the Recruiter (Second Paragraph)

Since the cover letter is a marketing tool, then you should seize that opportunity to sell yourself to the recruiter/prospective employer. The second paragraph should more or less be a response to the job requirement, which gives you an opportunity to convince the hiring manager that you are a good fit for the position.

To properly sell yourself to your hiring manager or prospective employer, you should tell the hiring manager how your skills, previous experiences, and abilities will enable you to meet the company’s expectations. Using words or phrases from the job advert in your cover letter can help you sell yourself better.

See Yourself in the Company (Third Paragraph)

In the third paragraph, you have to go a step above selling your skills and abilities the hiring manager. This paragraph has to do with you being a part of the company’s vision. The purpose of this paragraph is to make the hiring manager see how well you fit into the company. This paragraph will require you to carry out a research about the company and its vision.

This paragraph will help explain how you fit into the company structure and how you can help push the company forward to achieve its goals.

Anticipate the interview (Closing Paragraph)

In the closing paragraph of your cover letter, you should restate in a way the skills that make you a good fit for the job and why you would love to work for that particular company. You should also state that you would appreciate the opportunity of an interview/employment discussions. Anticipating the interview will help you  prepare better for the interview .

It is also important for you to explain what you intend to do to follow up and how you intend to it (you can tell them that you would send them a mail in one week if you don’t hear from them. Always remember to thank the employer for considering to read your letter.

For email cover letter, the closing can be quite different. You are expected to formally sign off when writing an email cover letter. The sign off can include your contact information or your email signature after your valediction.

Example: Sincerely,

               Rose Samuel

               Data Entry Manager

               Facebook/LinkedIn handle (if necessary)

               001-005-6676 (telephone number)

This is it! All you need to land a job your dream job soon. Learn more here.

How to Structure and Format Your Cover Letter

Have you thought of structures or formats you should use in your cover letter? Maybe not, but they are really important. Aside from the actual content on the page, the overall structure and format of your cover letter give an impression of you to the hiring manager.

You should also structure and format your cover letter in such a way that it won’t be sifted out on the ATS (applicant tracking system). Since some companies use the ATS to sift cover letters, then it is important for you to format your cover letter. Since ATS usually work based on keywords, then having the right keywords on your cover letter is key. By directly responding and using phrases from it to describe yourself and skills can help you optimize your letter for the ATS.

General Cover Letter Structure and Format

These are few tips to help you format and structure your cover letter:

When you are choosing a font for your cover letter ensure to keep it professional and simple. It is not advisable for you to use extremely fanciful fonts for your cover letter. It is better to stick with simple and professional fonts like Arial, Calibri, Verdana, Times New Roman etc. using fanciful font may not make your words clear enough to the recruiter or the ATS.

You should also use size 10 – 12 points for easy better readability. Using a bigger font size will make your letter look unprofessional and a smaller size may be difficult to read.

The alignment of margin should be uniform throughout your document. You can use “1­­­­­­­- 1.5” margins, they are always safe. Using the proper margin prevents you from having a cramped up content. Then on alignment, it is advisable to align your content to the left.

Align your text left and use standard 1-inch margins all the way around. If your letter is spilling off onto a second page, first reread it and see if there’s anything you can cut. If you can’t cut anything, you can consider shrinking the margins to ¾” or ½”, but avoid going smaller than that so your cover letter doesn’t look squished on the page.

Good spacing is really essential for the readability of your cover letter. Spacing your cover letter well will help your hiring manager read it easily. Make your cover letter single-spaced, it is good to add a space between each section of your cover letter.

You should not have more than 3-4 paragraphs on your cover letter. Try to keep your cover letter to a single page, to achieve this, you must make sure you are able to communicate the essential information in fewer words.

File Format

Your cover letter should be saved in compactible file formats, the file formats should be one that can be easily downloadable. Sometimes hiring managers make use of the applicant tracking system to sift cover letters, so it necessary to save your documents in a compactible format (either word or PDF). You should take note of the name you give to your document, you can rename them to something that is more specific. You can use this format of first name - last name - cover letter (e.g. John – Peters – cover – letter.doc) to make it easily recognizable for the person viewing it.

Edit and Proof read Your Cover Letter

It is very important to proof read your cover letter to be sure there are no errors before you attempt to send them out. It may sound small, but small errors can ruin the whole cover letter. You can read it over and over again or ask a friend to help you go through to make sure there are no errors. To make the editing and proof reading easier, you can make use of  grammarly  it is easier and faster.

How to Tailor Your Cover Letter for the Job Role

It is very important for your cover letter to be tailored to the particular position that you are applying for. It is not advisable for you to have a “one- fits – all” kind of cover letter, you should rather create different cover letters based on the position you are applying for.

Employers expect to see customized cover letters that will convince them that you are worth interviewing and also a good fit for the job. Tailoring your cover letter is far more than changing the name of the company/hiring manager, rather every cover letter should be tailored to include vital information like:

Contact Information

You should edit the contact information to include the name of the new hiring manager, address, phone number etc. You should also edit the name of the new hiring manager in the salutation if you know it.

The Position (First paragraph)

Editing this aspect of the cover letter is key, always remember to edit the first paragraph of the cover letter because that is what the hiring manager will likely see first. When you are applying for a different job, it is very important for you to edit the first paragraph of your cover letter to reflect the position you are applying for and where you found the job posting.

Your skills/abilities (Second paragraph)

The second paragraph is seen as the body of the cover letter, and is sometimes the most difficult aspect of the cover letter because this is where you will have to prove to the hiring manager that you are the best person for the job.

You must have talked about your skills and experience in your resume, but the cover letter help you go deeper to prove why a combination of your skills, abilities and experience comes together to make you the best candidate for the position. Editing this section of your cover letter to suit a particular position tells the hiring how you fit into that particular position.

What you stand to offer (Third paragraph)

The third paragraph is what gets the hiring manager’s eye glued to your cover letter. This part has more to do with research, this is where you prove that you are the best candidate. You must have researched the company’s vision, and this is the time you have shoe how your skills, abilities, experience and personality will help the organization achieve its goal.

It is very important you edit this part because as company differ, so does their vision and goal. So tailoring your skills and abilities to suit the specific position and organization is key.

You may not need to spend time on your conclusion like others sections of the cover letter. The closing and the signature can remain the same, you may decide to vary it if you wish. Don’t forget to save your document with a new name.

The Different Types of Cover Letters You Need to Know Ahead

A cover letter as the name implies is a cover of your resume and not a duplicate. The cover letter is an introduction of who you are in to relation to the position advertised. The cover letter type you wish to write largely depends on your reason and the purpose of the letter. The following are the types of cover letters you may wish to write:  

The application cover letter

The application cover letter is usually written in response to a job opening that has been advertised. This type of cover letter should be formatted in a professional way to include a proper salutation and closing. When writing this kind of cover letters, you should make sure you give a detailed information about you and the company you are applying to.

The information you give about yourself in this kind of cover letter should be one that shows why you are the best hire for the position advertised. The purpose of this letter is to sell yourself to your prospective employer.

Prospecting Letter/Letter of interest

A prospecting letter/letter of interest is a letter that is sent to inquire about any position that you may be qualified to fill. Sometimes, you may be aware that a company is recruiting, but you may not know the exact position they are recruiting for. The prospecting letter allows the employer know that you are interested in the company. This letter show the skills in areas of work that you are interested in. You may also send your resume alongside this letter for future considerations.

Networking Letters

This kind of letter recommends you to a company you wish to work for based on the experience you have with other companies you have worked with. The networking letter can be written by another person on your behalf to recommend you for a position.

This type of cover letter is very effective because it gives you the opportunity to add recommendations from people that you have worked with before. This kind of letters help you connect with people that may end up becoming your collaborators.

Direct Mailing

This type of cover letter is addressed to a particular person that may be your boss or the human resource manager. This kind of letter is written when you notice a particular company you want to work for and you decide to send a direct mail addressing someone in the company. The essence of this kind of cover letter is not necessarily to request for a job, but to build a relationship with the employer and to show your interest in the job.

There is also a kind of cover letter that you can write to provide a solution. Some companies suffer serious bad economic times due to various reasons like; poor employee performance, poor revenue generation, over staffing etc. You can write a cover letter that tells the employers about how your skills will solve the situation of the company.

Top Cover Letter Do’s and Don’ts You Should Know

Since writing a cover letter is that extra effort you put into your job-search that can land you the dream job, then getting yourself familiar with some common cover letter dos and don’ts will help create a good cover letter.

8 Cover Letter Dos

Research the company and the hiring manager before you start writing anything

Always address the letter to the right person

Tell the hiring manager how you can help the company to achieve its goals.

Talk about your skills in relation in relation to the position advertised

Add keywords from the job description in your letter

Be truthful

Always tailor your cover letter to fit the particular position and company you are applying to.

Always proof read your cover letter to make sure there are little or no errors at all.

Top Cover Letter Don’ts

Don’t duplicate your resume

Focus on your strength and not weakness

It should not be too long (maximum of one page)

Avoid making grammatical errors

Don’t forget to include a call-to-action at the closing of your cover letter to show your interest in the position. It could be like this; “ I will follow up with you with a mail next week to respond to some questions you may wish to ask, you can contact me on (insert contact number) in the meantime”

Don’t copy and paste contents from other people’s cover letter in your own. It is important for you sound original and true about what you want.

Cover Letter Example

If you are still wondering, how to use a cover letter template, then we have included one in this article. Since a cover letter could be that thing you need to make your job hunting process a successful one, then creating a selling cover letter becomes really important. Writing an impressive cover letter for the first time could be really challenging, but using a template makes it easy for you to edit and personalize your cover letter. See cover letter template that will help you personalize your cover letter.

Cover Letter Sample for JobSeekers

Use the tips in this article to write the perfect cover letter that can help you stand out from other applicant. And if you don't want to start from scratch, just download a cover template and customise it using the tips in our cover letter guide.

Staff Writer

4 comment(s).

This is great

Thank you so much Joe-Kennedy for your kind words.

I really appreciate because I don't really understand what is means

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Sample Cover Letter – Accountant

Today, i am glad to share an accounting cover letter that brought many interviews for one of our clients.

What is a cover letter? Many of us are often confused as to what to include in a cover letter. Do you repeat the same info in your CV? What is the importance of a cover letter anyway?

The main purpose of a cover letter is to explain or prove why one is a suitable candidate for a given job. It’s not a chance to repeat your duties and responsibilities as outlined in your CV.

This sample cover letter for a senior accountant job will help you put together a winning job application.

[Insert date here]

John Kamau, Head of HR, John and John Limited, P.O. Box Nairobi Kenya.

Dear Mr John,

Re: Senior Accountant position, Ref: SA555 With several years experience as a senior accountant, I am now looking for a position with an expanding company to both challenge my skills and be a part of the development process of the organization. I wish to express my interest for the position of senior accountant with your company, as advertised on Corporate Staffing website on (date, month / year).

During my five years at company XXX, I gained experience in all areas of accounting, including taxation, internal controls, financial and business management. As a senior accountant, I helped my firm reduce overheads by 26% margin through effective cost control measures. I was also instrumental in clearing KRA audit issues that had been pending for three years; and we are now tax compliant. More so, I pride myself in my ability to easily grasp technical requirements and excellent understanding of accounting computer systems; including keeping up-to-date with new software in the market.

Additionally, am a, people-oriented person, with strong leadership and team-building abilities, making me highly suited to senior management roles. I have often had to allocate tasks, train, mentor, and manage a team to achieve set results within set deadlines, while ensuring quality.

Please see enclosed CV for your perusal. Thank you for taking the time to consider my application and I look forward to meeting with you to discuss the position further.

Kind regards,

[sign here]

Candidate XXXX

If you’d like to revamp your CV and cover letter to make them more appealing to employers and recruiters, click here .

• Get A Job Fast . Register Your CV With Us And We Shall Contact You For Jobs That You Qualify. Click Here To Upload Your CV. It’s Free .
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Must See!! Free Sample Cover Letter To Use When Applying For Internships

Choose your goal below:

A cover letter is usually the first thing recruiters go through before they decide whether or not to look at your CV . They use this method to eliminate some applicants so that they don’t have to go through hundreds of CV’s. This means that when drafting your cover letter you need to ensure that it is compelling enough to make the recruiter look at your CV. You can do this by ensuring that your application letter not only sells your skills  but also doesn’t have careless mistakes because sometimes this can be used against you. Always ensure you double check the cover letter before sending.

Here are A Few Things To Check Before Sending Your Cover Letter

1. The Hiring Manager’s Name Before you send that beautifully written cover letter, you need to ensure that you have used the right name on the recievers address. You do not want to address your letter to the wrong person. It is important to use the person’s name as opposed to writing Dear Sir/Madam or to whom it may concern. This will make the hiring manager know that you spent the time to research on the organisation. So ensure you use the right name as well as the right spelling. 2. The Organisation’s Name The one thing you have to ensure you get right is the company name. Before you send out your application it is important that you double check that the company name you have used is correct. Otherwise, how can someone hire you when you do not even know the name of the organisation? 3. Your Contact Information Surprisingly, most people get this wrong. If your contact details are not correct it will be very difficult for the recruiter to contact you when they want to invite you for an interview. This means they will move on to the next person. You need to ensure that you have used the correct telephone number and email and that you have access to both. Your number needs to be working and your email should not be one you forgot the password to. Must Read >>> 3 Clever Ways To Indicate Your Expected Salary in A Cover Letter 4. Dates You might be wondering how one gets the date wrong but you would be surprised how many people send out applications with the wrong dates. This mostly happens when you have used the same Cover Letter for every job you apply for which is not advisable. You don’t want to apply for a job with a cover letter showing it was written the year before. It shows carelessness and no one want to hire a careless person. 5. Length Most organisations have a limit as to how many words your letter can have and as such you should ensure that your Cover Letter is not too long. You do not want to bore the hiring manager. Ideally, a cover letter is supposed to be short. Try and have only information that is relevant to the job in the cover letter you send. The rest of the information is covered in your CV anyway.

Free Sample Cover Letter For An Internship

Michelle Wanjiku P.O Box 01 –60100 Nairobi 24th January 2018 Human Resource Manager Accounting & Audit Kenya P.O Box 8545 – 10100 Nairobi Dear Mr Kungu, RE: Application For Accountant Intern Position As a recent Accounting graduate from Moi University, I believe my related course work and ongoing CPA studies make me a good candidate for an internship in your organization. During my industrial attachment at Uwezekano Group of Companies, I was able to familiarize myself with the daily activities in the Accounts payables department as well as the receivables. I am confident that this experience as well as my relevant education and desire to become exceptional at my job, will be of great value to your company. In addition to my qualifications, I have also taken up part time jobs parallel to my 4 year course work through which I have nurtured my communication skills, multitasking and even working longer hours while still meeting targets. All these I believe will make me an asset to the Accounts department. I have attached my CV for your perusal and consideration. Should you have any questions or to schedule an interview, you can reach me on (give contact). Thank you for your time. Sincerely, Signed Michelle Wanjiku CHECK OUT >>>   Sample Cover Letter for Unadvertised Job If you would like to have your CV or Cover Letter written by a professional contact [email protected]

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Procurement Cover Letter in Kenya Samples

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Procurement Cover Letter Kenya Samples

Dear [Hiring Manager],

I am writing to express my interest in the Procurement Officer position at [Company Name]. With [Number of Years] years of experience in procurement, I am confident in my ability to contribute to your team.

I am a highly motivated and detail-oriented procurement professional with experience in sourcing, negotiating, and purchasing goods and services. I have a strong understanding of procurement processes, procedures, and regulations and am proficient in using procurement software and tools.

In my previous role at [Company Name], I managed multiple projects’ procurement processes, where I successfully negotiated contracts and reduced procurement costs by [Percentage/Amount]. I have a proven track record of identifying cost-saving opportunities while maintaining high levels of quality and efficiency in the procurement process.

I am a strong communicator with excellent interpersonal and negotiation skills. I am confident in my ability to build and maintain relationships with suppliers and stakeholders while working collaboratively with my team to achieve common goals.

I am excited about the opportunity to join [Company Name] and contribute to its success as a Procurement Officer. Thank you for considering my application. I have attached my resume and am available for an interview at your earliest convenience.

Best practices for a procurement cover letter in Kenya include:

• Highlight your experience in procurement, including your knowledge of procurement processes, procedures, and regulations.
• Emphasize your proficiency in procurement software and tools.
• Provide specific examples of your previous successes in procurement, such as negotiating contracts and reducing procurement costs.
• Demonstrate your expertise in identifying cost-saving opportunities while maintaining quality and efficiency.
• Show your strong communication, interpersonal, and negotiation skills.
• Express your enthusiasm for the opportunity to contribute to the success of the company.
• Use a professional and formal tone, and proofread your letter for any errors.
• Attach your resume and any additional documents required by the company.
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Application Letter for Attachment in Kenya + Sample

Last updated on October 15th, 2023 at 09:11 pm

Are you a student looking to gain practical experience in your field of study in Kenya?

An industrial attachment can provide you with valuable insights and hands-on learning opportunities.

However, to secure an attachment position in Kenya, you’ll need to write a compelling application letter.

In this guide, we’ll walk you through the process of crafting an effective application letter in Kenya that will grab the attention of potential employers.

Table of Contents

1. Crafting a Clear and Concise Subject Line

When composing your email, start with a subject line that captures the essence of your application. Keep it brief yet informative, so the recipient knows exactly what to expect.

For example, “Application for Attachment Position in [Company Name]” would work splendidly. It’s time to make a memorable first impression!

2. Introduce Yourself and Express Your Interest

In the body of your email, begin by introducing yourself and expressing your sincere interest in the attachment position.

Provide a brief overview of your educational background and any relevant work experience you have accumulated thus far.

Emphasize how your studies and previous engagements have prepared you for this opportunity.

3. Showcase Your Skills and Relevant Experience

This is your chance to shine!

Highlight your most notable skills and experiences that directly align with the requirements of the attachment position. Stand out from the crowd by conveying how your unique skill set will be an asset to the company.

Remember, humor can be an effective way to inject some personality into your letter. Just don’t overdo it; professionalism should always remain a priority.

4. Demonstrate Your Fit with the Company

Express your genuine interest in the company and explain why you believe it is the perfect fit for you.

Research the organization thoroughly and identify specific aspects that align with your goals and values. This demonstrates your dedication and shows that you’ve taken the time to understand their mission and work.

5. Request an Interview or Meeting

Now that you’ve captured their attention, it’s time to take the next step.

Politely request an interview or meeting to discuss your application further. This demonstrates your eagerness and provides an opportunity for them to learn more about you.

Be confident and enthusiastic, showcasing your willingness to contribute to their team’s success.

6. Proofread, Proofread, Proofread!

Before you hit that send button, ensure your email is free of grammatical errors and typos.

Take the time to carefully proofread your application to make a favorable impression. Silly mistakes can be distracting and may undermine your credibility.

So, give it one final read-through before you let it fly into the digital realm.

Example Application Request for an Attachment in Kenya:

Subject: Application for Attachment Position in [Company Name]

Dear [Name of Contact Person],

My name is [Your Name], and I am a third-year student at [University Name], pursuing a degree in [Degree Name]. I am thrilled to express my sincere interest in the attachment position advertised on your company’s website.

For ages, I’ve been an admirer of [Company Name]’s remarkable work, particularly in [Area of Interest]. The blend of innovation and creativity within your organization truly captivates me. Given my skills and experience in [Skills and Experience], I am confident that I can bring a fresh perspective to your team.

During my attachment, you can count on my unwavering dedication and enthusiasm for learning. I thrive in collaborative environments and believe in the power of teamwork. Together, we can achieve great heights and conquer the industrial realm!

I have attached my resume for your perusal, allowing you to delve further into my qualifications. Additionally, I’ve included a list of references who can vouch for my exceptional skills and unwavering commitment to excellence.

I eagerly await the opportunity to discuss my application in more depth. Should you have any queries or require further information, please do not hesitate to reach out to me.

Thank you kindly for considering my application. I look forward to the prospect of joining [Company Name] and contributing to its continued success.

Sincerely, [Your Name]

Applying for Industrial Attachment in Kenya: The General Steps

Now that you’ve mastered the art of crafting an impressive application letter, it’s time to dive into the overall process of applying for an industrial attachment.

While the specific requirements may vary based on your institution and industry, these general steps will help you navigate the application process with finesse.

• Check with your institution’s industrial attachment office for the application requirements and deadlines. They may require an application form, a letter of motivation, and your academic transcripts.
• Begin your search for potential attachment organizations. Tap into your network of friends, family, and lecturers for recommendations. Additionally, explore online job boards and company websites for attachment opportunities.
• Contact potential organizations to express your interest in their attachment program. Inquire about the duration, assigned tasks, and benefits of the attachment. Be proactive in showcasing your enthusiasm and eagerness to contribute.
• If you are invited for an interview, prepare diligently. Research the organization and industry trends, and rehearse your answers to common interview questions. Confidence is key!
• Upon receiving an attachment offer, accept it promptly and follow up with the organization to confirm the details. Express your gratitude for the opportunity and ask about any necessary preparations.

Additional Tips for Applying for Industrial Attachment:

• Start your application process early. Premier attachment opportunities fill up rapidly, so don’t procrastinate!
• Be proactive in your search. Don’t wait for organizations to approach you; instead, reach out to them and express your interest boldly.
• Market yourself effectively. Highlight your most relevant skills and experiences in your application materials and interviews.
• Maintain professionalism. Whether in your email communications or face-to-face interactions, be respectful and demonstrate your commitment to professionalism.

By following these steps and tips, you’ll be well on your way to securing an exciting and enriching industrial attachment in Kenya.

Embrace this opportunity to bridge the gap between theory and practice , paving the way for a successful future in your chosen field.

Application letter for attachment in procurement

Here is an application letter for attachment in procurement in Kenya:

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am writing to express my interest in the procurement attachment position at [Company Name]. I am a third-year student at [University Name] majoring in procurement and supply chain management. I am eager to gain practical experience in the field and to learn from your team.

I have a strong academic background in procurement. I have taken courses in all aspects of procurement, including sourcing, contract management, and supplier relationship management. I have also completed several internships in procurement, where I gained hands-on experience in the day-to-day activities of a procurement department.

In addition to my academic and internship experience, I have a number of skills that would make me a valuable asset to your team. I am a highly organized and detail-oriented individual. I am also a quick learner and I am able to work independently and as part of a team. I am confident that I have the skills and knowledge necessary to succeed in this role.

I am eager to learn more about [Company Name] and the procurement industry. I am confident that I would be a valuable addition to your team. I am available for an attachment starting in [month] 2023.

Thank you for your time and consideration. I look forward to hearing from you soon.

Here are some tips for writing an application letter for an attachment in procurement:

• Start by introducing yourself and stating your interest in the position.
• Highlight your academic and internship experience in procurement.
• Discuss your skills and abilities that would make you a valuable asset to the company.
• Express your eagerness to learn more about the procurement industry and the company.
• Thank the hiring manager for their time and consideration.
• Proofread your letter carefully before submitting it.

Best of luck with your applications, and may your attachment be a remarkable learning journey!

I hope this comprehensive guide helps you navigate the process of writing an application letter for an attachment successfully.

Remember, be confident, let your personality shine through, and keep your eye on the prize—the perfect attachment opportunity!

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Kevin Blogger

I'm Kevin and I've been working online for the last 7 years as a content writer and affiliate marketer. I started leadsluxe.com to share my experiences, lessons, and mistakes with YOU.

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