cover letter and business letter

Business Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write a Business Cover Letter

In today’s competitive job market, a strong business cover letter can make all the difference in securing interviews. As a business professional, think of your cover letter as a value proposition or proposal. Start by identifying the company’s needs and how your unique skills and industry knowledge can help the business grow and excel. Then, provide tangible examples of you successfully achieving positive business outcomes throughout your career. Below are business cover letter examples and expert tips to help translate your career into an impactful marketing document.

Business Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Business Text-Only Cover Letter Templates and Examples

Allison Rosenberg Financial Analyst Intern | [email protected] | (123) 456-7890 | Seattle, WA 12345 | LinkedIn

January 1, 2024

Caleb Johnson Hiring Manager Fidelity (987) 654-3210 [email protected]

Dear Mr. Johnson,

As a financial analyst intern at Seattle Investments, I had the opportunity to work with a team of financial analysts to evaluate financial data for potential acquisitions. This experience allowed me to develop expertise in investment strategy and market analysis, making me an ideal candidate for the financial analyst position with your organization.

Fidelity’s reputation for challenging the status quo and driving innovation resonates with me as a business professional. I can bring a fresh perspective to Fidelity based on some of my early career experiences:

• Supported the financial analysts in evaluating company financials and determining risk factors for potential acquisitions, which included conducting business modeling
• Participated in meetings with the finance team and contributed to presentations outlining financial data on the growth potential of businesses
• Received coaching and mentorship from seasoned financial analysts and expanded knowledge of investment strategies and risk management

I hope to schedule an interview with you to provide more insights into how my financial analysis experience can aid your organization. You can contact me at your convenience with any questions you have about my background. I appreciate your consideration.

Best regards,

Allison Rosenberg

Yaling Zhang Business Operations Analyst | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

Roger Smith Hiring Manager Portland Med Device Inc. (987) 654-3210 [email protected]

Dear Mr. Smith,

I’m interested in applying for the business operations manager position with Portland Med Device Corporation. During my time with SouthWest Medical, I analyzed critical business operations and identified process improvement opportunities for a leading manufacturer of medical devices. My experience within the health care manufacturing space could be a strong asset to your organization.

Portland Med Device Corporation’s reputation for operational excellence is what draws me to apply for this opportunity. I am confident my ability to identify creative business solutions would bring value to your company based on my career achievements:

• Evaluated critical business operations, identified process gaps, and proposed business solutions to streamline product delivery, which reduced costs by 10%
• Analyzed resource allocation for manufacturing processes and recommended enhancements to staffing, which reduced labor costs by $60,000 per year
• Developed financial reports for senior leadership on findings and attended meetings with the business operations team to discuss process improvement opportunities

I look forward to speaking with you regarding how my business analysis expertise can refine operations and reduce costs for your organization. You may contact me via phone or email for any additional questions you may have about my background. Thank you for your time and consideration.

Yaling Zhang

Jake Robertson  Business Manager | [email protected] | (123) 456-7890 | New York, NY 98122 | LinkedIn

Jessica Rivera Senior Hiring Manager Brooklyn Beverage Co. (987) 654-3210 [email protected]

Dear Ms. Rivera,

I’m reaching out regarding the Business Operations Director role with Brooklyn Beverage Co. As a Senior Business Manager for New York Brewing, I defined pricing strategy and conducted business planning for a craft beverage product line generating over $20 million in annual revenue. I am confident that my expertise in business strategy will allow me to achieve similar results for your organization.

Brooklyn Beverage Co’s reputation for its innovative craft beer and seltzer products is what draws me to apply for this position. With over 10 years of experience within the food and beverage industry, I can offer unique insights to help you expand your market share. Below, you’ll find some of my prior career achievements:

• Defined pricing strategy for a suite of craft beer beverage products based on competitor analysis and identified opportunities to enhance product efficiency, resulting in a 40% increase in sales
• Negotiated with vendors to secure optimal pricing for production materials and ingredients, which reduced costs by $500,000 over two years
• Managed profit and loss (P&L) valued at over $10 million, analyzed company financials, defined strategies to aid the business in scaling operations, and improved margins by 5%

I hope to hear back from you soon for an interview to tell you more about how my expertise in the beverage industry can aid the growth of Brooklyn Beverage Co. Feel free to contact me at your convenience to schedule a time via phone or email. Thank you for your time and consideration.

Jake Robertson

To write an engaging business cover letter, your content should reflect the potential value you can bring to prospective employers. Start by analyzing the job description and identifying the needs of the organization you’re applying to. For example, suppose a company is seeking a candidate for a business analyst position. In this situation, emphasize how you’ve leveraged data analytics to identify new business opportunities, financial trends, and potential risk factors. Below, you’ll find a step-by-step guide to walk you through every section of a business cover letter:

1. Contact information and salutation

The header of your business cover letter should list all essential contact information, including your name, phone number, email, and LinkedIn URL. It’s also important to address the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This adds a personal touch to your business cover letter and shows that you’ve done your research before applying.

2. Introductory paragraph

Create a strong opening paragraph to introduce yourself and convey your interest in the position. Lead with an eye-catching achievement backed with a strong metric to draw the hiring manager in at the start of your business cover letter. Be sure to highlight specific skill sets or qualifications that match the job description.

For instance, if a company is seeking a candidate with a strong background in change management, you might include an example of you transforming business processes and strategy to drive long-term growth and profitability.

I’m reaching out regarding the Business Operations Director role with Brooklyn Beverage Co. As a senior business manager for New York Brewing, I defined pricing strategy and conducted business planning for a craft beverage product line generating over $20 million in annual revenue. I am confident that my expertise in business strategy will allow me to achieve similar results for your organization.

3. Body paragraphs

In the body paragraphs of your business cover letter, continue to showcase your qualifications for the position. Mention something specific about the company’s reputation, products, or culture and why this draws you to apply for the opportunity. This displays your genuine interest in the organization and can help your application stand out during the job search.

Next, create a list of bullet points featuring achievements from your work experience to demonstrate your financial and business expertise. Provide basic context for the accomplishment and include hard numbers for the results. If you can’t quantify an achievement, only list it if you can explain the value it brought to the company.

Brooklyn Beverage Co’s reputation for its innovative craft beer and seltzer products draws me to apply for this position. With over 10 years of experience within the food and beverage industry, I can offer unique insights to help you expand your market share. Below, you’ll find some of my prior career achievements:

• Managed P&L valued at over $10 million, analyzed company financials, defined strategies to aid the business in scaling operations, and improved margins by 5%

4. Key skills and qualifications

It’s not advisable to provide a list of key skills on your business cover letter, as this section should already be covered thoroughly in your resume. That said, it’s important to show hiring managers how you’ve applied your business knowledge to generate results throughout your career. As you build your content, be sure to infuse key terms from the job posting into your paragraphs. Below is a list of skills you may encounter while applying for business-related positions:

5. Closing section

Think of your conclusion as a call to action. Invite the hiring manager to schedule you for an interview or for additional information on your background. Reinforce how your business knowledge could be a strong asset to their team. Be sure to thank the hiring manager for their time and consideration in the last sentence of the paragraph.

Business Cover Letter Tips

1. emphasize your business acumen.

To make your cover letter stand out, focus on your business acumen and experience using tangible examples from your career. Demonstrate your ability to define business strategies based on market indicators and operational capabilities. Show potential employers that you can bring a fresh perspective to their organization and help their business scale.

2. Quantify your business achievements

When detailing your career achievements, be sure to incorporate hard numbers, metrics, and monetary figures to establish a sense of scope for your contributions. In addition to drawing the reader’s eye, numbers help to paint a clearer picture of your professional experience for the hiring manager. This is especially important for business-related roles, as companies will want to see you analyze and interpret financial data effectively.

3. Feature your leadership capabilities

Leadership and management skills are essential for many business occupations. As you craft your content, demonstrate your ability to manage personnel, interface with cross-functional teams, and communicate effectively with diverse clients. Provide examples of you mentoring team members and building strategic business partnerships. This shows you’re a dynamic candidate with both strong interpersonal and business management skills.

Business Cover Letter FAQs

How do i make my business cover letter stand out -.

To differentiate yourself from other applicants, highlight specific aspects of your business background that align with the job description. Generic content won’t make a lasting impression on the hiring manager. They want to see examples of how you can help their company reduce costs and improve profitability.

Why should I include a business cover letter? -

Not every job will ask for a cover letter, but including one is never a bad idea, especially if it’s properly tailored to the company you’re applying to. This allows you to convey why you’re the right fit for the organization’s culture and display the nuances of your industry expertise as a business professional.

How long should my business cover letter be? -

It’s best to keep your cover letter concise, limited to only three or four paragraphs. Think of your cover letter as a value proposition or business proposal. The goal is to capture the hiring manager’s attention by highlighting your most relevant and marketable skill sets. An overabundance of content can distort your sales pitch and make it difficult for the reader to see the value you can bring to the company.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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5 Business Cover Letter Examples for Success in 2024

• Business Cover Letter
• Entry-Level Business
• Business Administration
• Business Manager
• HR Business Partner
• Write Your Business Cover Letter

You’re passionate about optimizing processes and achieving company goals. Businesses know they can count on you to manage expense reports and income statements, use your sales skills to increase profits, and much more while on the job. 

But are you capable of writing a great cover letter to accompany your stellar business resume for the competitive business space?

While you may be a business expert, creating a cover letter can be challenging. That’s why we’ve compiled some effective business cover letter examples that will land you the job in 2024.

Business Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your business cover letter!

123 Fictional Avenue San Jose, CA 76208 (123) 456-7890

July 20, 2023

Arjun Iyer eBay Inc. Hiring Manager 123 Fictional Lane San Jose, CA 76208

Dear Mr. Iyer:

eBay’s commitment to enabling economic opportunity and creating a better, sustainable form of commerce resonates deeply with me, making me eager to contribute to your mission. I am excited to apply my skills to the role of business assistant at eBay.

During my tenure as a junior business analyst at Adobe, I worked extensively with data and was responsible for examining a wide range of data sets, identifying trends and anomalies, and designing compelling presentations to communicate my findings to a non-technical audience. This approach to data analysis led to a 34% increase in data-driven decisions within the company.

I also managed a diverse portfolio of projects, demonstrating exceptional organizational and leadership skills and initiated and led a project optimization initiative that resulted in a 21% reduction in project delivery timelines.

An in-depth understanding of CRM systems and a commitment to excellent customer service also allowed me to see a 32% improvement in client retention rates.

eBay’s recognition of the crucial role that business strategy and customer satisfaction play in their success aligns with my expertise and aspirations. I am excited about the opportunity to support eBay in refining its business processes and enhancing customer experiences. Thank you for considering my application. I look forward to the prospect of further discussing how I can contribute to your team.

Mateo Vargas

Why this cover letter works

• Detail specific examples from your life that connect to how the company does business. A personal anecdote can go a long way.
• This helps the employer visualize how your skills can fit into and improve their business operations.

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Entry-Level Business Cover Letter Example

Copy this text for your entry-level business cover letter!

123 Fictional Avenue Houston, TX 76208 (123) 456-7890

December 18, 2023

Riley Parker First Horizon Bank 123 Fictional Lane Memphis, TN 38101

Dear Mr. Parker:

Having followed First Horizon’s initiatives in financial literacy and local development, I’m keen to align my skills with a bank that clearly values both its customers and its social impact. It is with great enthusiasm that I apply for the administrative assistant position at your esteemed organization.

In my previous role at Radiant Group of Companies, I managed 38 corporate events including large-scale conferences and client meetings. Balancing multiple event logistics simultaneously, I ensured each event ran smoothly, often under tight deadlines. Here my strategic event planning skills and attention to detail resulted in a 19% boost in the number of event attendees, contributing significantly to our company’s branding efforts.

Moreover, my time at AutoZone allowed me to showcase my proficiency in document formatting and management where I successfully reformatted and handled 627 critical documents. My role also involved extensive travel arrangements for senior management, which included coordinating itineraries for international and domestic travel and managing last-minute changes seamlessly. My efficiency in this area reduced travel costs by $4,982 through effective negotiation with travel providers and meticulous planning.

Furthermore, my tenure at ServiceMaster involved managing high-volume email correspondence, where I maintained a response rate of 97% within 24 hours, acting as a communication liaison between various departments and external stakeholders.

I’m eager to bring these experiences to First Horizon Bank and excited about the possibility of joining your dynamic team.

Maya Haddad

• Make sure your cover letter is aligned with the job requirements listed on the application and emphasize them!

Business Administration Cover Letter Example

Copy this text for your Business Administration cover letter!

123 Fictional Avenue Tampa, FL 33601 (123) 456-7890

Zoey Mitchell Tampa General Hospital 123 Fictional Lane Tampa, FL 33601

Dear Mr. Mitchell:

Tampa General Hospital’s reputation as a leading healthcare provider, acclaimed for its cutting-edge medical treatments and compassion towards patient care, deeply connects with my professional aspirations. The hospital’s commitment to innovation and excellence in healthcare operations is what draws me to apply for the position of operations manager.

During my time at InSync Healthcare Solutions, I was able to apply my supply chain management skills in a project that helped reduce supply costs by $12,984 while maintaining optimal inventory levels. This was achieved through two primary techniques including strategic vendor negotiations and the implementation of a lean inventory management system.

In my previous role at Wendover Art Group, my focus on process improvement contributed to smoother procedures across multiple departments while also eliminating redundant tasks that previously cost time and money for the company.

Additionally, my tenure at FrankCrum helped me excel in my abilities in budgeting and financial analysis. In this role, I played a crucial role in managing departmental budgets, where I successfully identified cost-saving opportunities amounting to $326,576 annually.

I’m particularly keen to contribute to your mission of delivering high-quality healthcare by optimizing operational processes and ensuring financial sustainability. I’m eager to discuss how my background, skills, and commitment can be a valuable asset to your team at Tampa General Hospital. Thank you for considering my application.

Maxime Dubois

• Using concrete numbers like “helped reduce supply costs by $12,984” establishes the candidate’s impactful contribution at work. Follow this lead by presenting a track record of significant achievements in your previous jobs. You’re giving recruiters more reasons to call you for an interview.

Business Manager Cover Letter Example

Copy this text for your Business Manager cover letter!

123 Fictional Avenue Dallas, TX 76208 (123) 456-7890

Ahmed Ali Kimberly-Clark Corporation Hiring Manager 123 Fictional Lane Dallas, TX 76208

Dear Mr. Ali:

As a long-time admirer of the Kimberly-Clark Corporation’s reputation for innovation, coupled with a culture of problem-solving resilience, I was compelled to apply for the business manager position. My substantial background in business management makes me an optimal candidate for this role.

My most recent position was as the business development manager at Texas Instruments. Here, we faced challenges regarding product penetration in new markets, to which I responded by instituting an evidence-based market research approach. This initiative resulted in a 53% increase in market reach and boosted sales by 33% over a year.

I also developed solutions for financial estimation issues by spearheading the adoption of advanced financial modeling tools, effectively reducing inaccuracies by 64%.

As a fervent believer in data-driven decision-making, I am committed to enhancing business performance through innovative strategies and solutions. As your business manager, I am eager to employ my skills to further your financial accuracy, increase market reach, and improve project management efficiency.

Thank you for considering my application for this position. I am truly excited about the possibility of contributing to Kimberly-Clark Corporation.

Enclosures: Resume Academic Transcript Certified Financial Analyst (CFA) Certified Public Accountant (CPA)

• Don’t be afraid to share examples of how you’ve led teams to success in the past.
• Use concrete data to support your claims here. Doing so will emphasize your ability to consistently achieve results and gives your cover letter a more professional look.

HR Business Partner Cover Letter Example

Copy this text for your HR Business Partner cover letter!

Aisha Balogun ExxonMobil Corporation Hiring Manager 123 Fictional Lane Houston, TX 76208

Dear Ms. Balogun:

When I read about ExxonMobil’s commitment to workforce empowerment and the application of technology in shaping the future of energy, I knew I wanted to contribute my skills to your esteemed organization as an HR business partner. I am confident that my expertise can further enhance the productivity and efficacy of ExxonMobil’s human resources division.

Your organization’s dedication to creating a workplace culture that fosters innovation and inclusion resonates with my experience in human resources. As an HR associate at ConocoPhillips, I was tasked with managing an employee base of around 2000 personnel. Beyond the regular HR duties, I personally connected with employees to understand their needs and expectations, resulting in an increase in overall employee satisfaction by 46%. I also implemented data analytics to evaluate workforce performance, leading to a 32% reduction in turnover rates.

As a project lead, I worked with three different departments to ensure seamless integration, leading to a 37% decrease in the time spent on recruitment processes. Likewise, addressing any bottleneck in operations is something I prioritize. I found that some procedures were reducing the efficiency of our HR department. In response, I proposed and implemented performance management systems using HRIS, resulting in an efficiency increase of 26% over six months.

I am eager to utilize my skills to improve the effectiveness of your HR operations by joining ExxonMobil as an HR business partner. I am committed to collaborating with various teams to foster a work environment that encourages growth, innovation, and satisfaction. Thank you for your dedication to workforce empowerment, and I eagerly await your response.

Cesar Quispe

• Provide examples where your HR strategies improved employee engagement or business performance.
• Don’t leave hiring managers guessing. Be specific in what you’ve accomplished and what your skills could bring to the hiring company.

Related cover letter examples

• Business Analyst
• Administrative Assistant
• Human Resources
• Executive Assistant

How to Format a Business Cover Letter

Every business offers different products and services and has varying operational policies. Therefore, your cover letter shouldn’t be a one-step copy-and-paste solution for every business-related job you apply to. 

Instead, you want to tailor it based on the job description for each company’s needs. For instance, if you’re applying to a business financial analyst position, you may want to emphasize your knowledge of expense reports and income statements. 

Business cover letter greeting and introduction

As you would do for a business proposal, you want to lead off with a strong opening for your business cover letter. 

The first step is optimizing the greeting with the name of a specific hiring manager since personalization is always a great way to succeed in the business environment. However, if you can’t find a contact person in the job description , company website, or LinkedIn, leading with “Dear [company name] hiring manager” or something similar will also work. 

You also want to immediately connect the values and skills you bring to the table in the opening paragraph. For instance, if the company provides youth educational resources, you could connect to how you’d be passionate about using your sales skills to promote services that help kids feel empowered within their education at an early age. 

The example below is a decent start. That said, it doesn’t address anyone in specific or connect with the company or skills needed for the job the applicant is applying to.

Lead with a stronger connection to the role than this!

I’m excited to be applying for your business management position. I’ve had a strong business acumen from a young age, which is why I decided to go to school for business management. I believe I’m an ideal fit for the position.  

Instead, go for an opener that connects with the company you’re applying to, like the one below, that emphasizes the applicant’s passion for eBay’s sustainable form of commerce. 

Form a relevant connection with the company!

Dear Mr. Iver,

Business cover letter body

You understand the importance of metrics and credentials when making key business decisions. Emphasize those aspects in your business cover letter’s body to create a great foundation for your skills and to emphasize why you’re an excellent fit. 

Some common business metrics you may want to reference include ROI, conversions, or productive efficiency. 

If you don’t have much experience, you can also lean on achievements and courses from degrees in business management, finance, marketing, or other related fields to show you have the right skills for the job . 

Take a look at the example below, which does an excellent job of citing metrics like market reach and increases in sales. 

A good body paragraph optimized with business metrics

Business cover letter closing

You know that a solid closing with a CTA can make a big difference in landing the sale. It can also help when writing your business cover letter. 

Ideally, you’ll want to relate back to crucial characteristics of the position and the company’s mission. For example, if you’re applying to be a business development director for a company that sells fitness equipment, you could relate back to how you want to use your strategic prospecting abilities to help the company grow and achieve its goals of helping more people live a healthy lifestyle. 

The closing below doesn’t end as strongly as you’d like since it doesn’t refer back to the specifics of the position.

Yikes, too bland! 

Thank you for reading my cover letter. I hope to hear back from you soon and would be eager to get started in this position.

Jessica Sanchez

Instead, aim for a closer that sounds eager and engaged with the role, like the one below, emphasizing enthusiasm about joining ExxonMobil’s HR team and their work environment that encourages growth. 

An eager and engaged closer for the win! 

When you sell or develop products, you want to make every effort to stand out in business. You should do the same in the hiring process and submit a cover letter to showcase your skills, even if it’s listed as optional in the job description . 

You know that following up on leads can help land a sale in business. It can also help if you haven’t heard back a week or two after submitting your resume and cover letter. Just remember to keep a professional business tone to leave a good impression. 

The business environment is fast-paced, so your cover letter shouldn’t be longer than one page. To condense what you include, try to focus on the primary needs of the position. For instance, if the company needs help boosting sales, you could emphasize your lead generation and cold calling skills in your cover letter. 

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Business Cover Letter Samples & Examples That Worked in 2024

Creating a business cover letter that's convincing enough to provoke interest and spark curiosity requires a certain finesse. It's definitely not a walk in the park, but with the right guidance, you can pen an excellent cover letter that stands out. 

In this comprehensive guide, we’ll expose you to the secrets of crafting a compelling business cover letter that gets results. Filled with useful tips, examples, and well-articulated guidelines, this guide promises to be your trusty companion in your job hunt journey.

Now, let’s delve into:

• Formatting your business cover letter properly
• Writing an effective header
• Crafting a compelling cover letter headline
• Customizing the greeting of your cover letter
• Building a strong introduction for your business cover letter
• Making your business skills and accomplishments stand out
• Writing a persuasive conclusion
• Avoiding common mistakes on a business cover letter
• Average salary and job outlook for business professionals
• Business resources for job seekers

1. How to properly format your business cover letter

A well-structured business cover letter goes beyond impressive content. Equally crucial is how you package your message, here's how to do it right:

• Consistent font and size: Stick to a single, professional font type throughout your cover letter. Typical business-standard fonts include Times New Roman, Arial, and Calibri at font sizes 10-12.
• Appropriate margins: Set 1-inch margins on all sides to give plenty of white space, making your letter easier to read.
• Single spacing: Ideally, keep the body of your cover letter single-spaced with a space between each paragraph. 
• Contact information: At the top-left corner of your cover letter, include your full name, address, phone number, and email address. For email cover letters, this information can go after your signature.
• Clear sections: Divide your cover letter into clear sections — introduction, body, and conclusion. This gives it a coherent and professional structure.

Lastly, don't forget to proofread your letter to catch any errors or typos. Remember, your business cover letter is your first impression. Make it count!

Keeping these formatting tips in mind will ensure your business cover letter is both smooth to read and easy to navigate.

Create your cover letter fast with artificial intelligence.

2. how to write an effective business cover letter header.

The header of your business cover letter sits at the topmost part of the document. It contains crucial contact details and sets the tone for your letter. So, what exactly should your header contain ? Let's delve in.

Your header should include:

• Your full name
• Your mailing address
• Your phone number
• Your professional email address
• Date of the letter
• Full name and title of the hiring manager
• Company name
• Company mailing address

Now, let's have a look at a couple of examples to differentiate the correct and incorrect ways of formatting:

Incorrect business cover letter header example

[email protected] 1234567 ABC Company Today’s date

Why is this a weak header? It lacks essential information such as your full name, your and the employer's address, and the proper positioning of these details. It's also missing the hiring manager's name and lacks structure.

Correct business cover letter header example

John Doe 167 My Street My City, State, Zip Phone: (123) 456-7890 Email: [email protected] [Today’s Date]

To: Ms. Jane Smith ABC Company 123 Their Street Their City, State, Zip

Why is this a strong cover letter header? In this example, all necessary information is included. The contact information for both the jobseeker and hiring manager is well laid out with clear structure, making it easy for the recruiter to reach out if necessary. 

Remember that the header sets the stage for your business cover letter. And so, it’s definitely worth spending some time getting it right!

3. How to write a compelling cover letter headline

After shaping a professional header, let's focus on the next crucial element: your cover letter headline . This component, particularly important in email applications, serves as your letter's "front door," enticing the reader to enter and explore further. Here's how to make it impactful:

• Be brief but compelling
• Clearly state your intent, including the job title or reference number if available
• Be professional — avoid using slang, jargon or overly casual language

Now, let's look at a few examples of weak and strong cover letter headlines:

Weak business cover letter headline examples

• Job Application
• Resume Attached
• Ready to Get to Work!

Why are these incorrect? They lack specificity. These examples don't mention the role you're applying for and are overly generic ("Job Application", "Resume Attached"). What’s more, "Hello! Ready to Get to Work!" is simply too informal and unprofessional. 

Strong business cover letter headline examples

• Certified SEA Specialist John Doe Applying for Digital Marketing Role
• Bilingual Customer Service Professional for Account Manager Role
• Project Manager with 5 Years in Tech Seeking New Challenges

Why are these examples correct? These headlines are not only concise but also indicative of what's to come in the letter body. They mention the role targeted, offer a quick peek into the candidate's qualifications or unique selling points (certification, bilingual skills, industry specific experience), and thus add an intriguing layer to the professionalism. 

Remember, a powerful headline is essentially your “elevator pitch” — it should succinctly celebrate your most relevant strengths and hint at the potential value you could bring to the role.

Find out your resume score!

4. How to customize the greeting in your business cover letter

Personalizing the greeting in your business cover letter is more than just a polite formality — it's a subtle yet powerful way to convey respect and show that you've put in the effort to research the company . 

Why is it important? A personalized greeting creates a connection, demonstrating that you're not just sending a generic application but you've taken the time to tailor your letter to this specific job and company. 

But where do you find the name of the hiring manager? Here are some sources:

• The job listing: Sometimes, the name of the hiring manager may be given in the job advertisement.
• Company website: Many companies have a team page on their website where they list key personnel.
• LinkedIn: This professional networking site is a treasure trove of such information.
• Call or email: If you can't find the information online, it may be worth making a quick phone call or sending an email to the company to ask.

Let's look at examples of personalized greetings

• Dear Hiring Manager Nelly Johnson,
• Dear Mrs. Johnson,
• Dear Nelly Johnson,

Now, what if you've searched everywhere and still can't find a name ? Here are some general, yet respectful, greetings you could use:

• Dear Hiring Manager, — It's direct and applicable to any job application.
• Dear [Company Name] Team, — Best used when you're unsure who'll be reading your cover letter, but know it'll be a team. 
• To Whom It May Concern, — A traditional phrase for unknown recipients. Use it sparingly, as it can appear overly formal or outdated.

Remember, the goal of a personalized greeting is to start the letter on a respectful note, conveying your attention to detail and respect for the reader.

5. How to write a strong introduction to your business cover letter

The opening lines of your business cover letter carry a weighty task. They serve as a gateway into your professional story and set the stage for what's to follow. This section, typically includes:

• A quick introduction of yourself, comprising a brief overview of your professional and academic history
• A clear statement on why you're applying for this particular role
• A mention of a mutual connection, if applicable

Let's delve into examples showcasing what to avoid and tips for both experienced professionals and fresh graduates:

Incorrect business cover letter introduction example

I'm writing to apply for the Business Analyst position. I have a degree in Business and I’d love to get this job.

Why is this a weak intro? This introduction lacks enthusiasm and fails to convey any unique skills or reasons why the candidate wants the specific job.

Correct introduction for an experienced professional

As a seasoned Business Analyst with a Master’s in Business Analytics and over 10 years of experience in improving operational efficiency, I was excited to find the opening at XYZ Corporation. Having long admired your commitment to innovation, I am eager to contribute my strategic insights and implement solutions that drive growth.

Why is this a strong cover letter introduction? This example showcases the candidate's qualifications, explains why they are applying, and reflects an understanding of the company's values, showing both purpose and passion.

Swinging the spotlight over to fresh graduates now, let's examine how your intro can become a dynamic showcase of your academic prowess and enthusiasm for professional growth:

Business cover letter introduction for a fresh graduate

Greetings, my name is Susan and as a recent Business Graduate from ABC University, top of my class, I am eager to apply my theoretical knowledge in a practical setting. The entry-level Business Analyst role at XYZ Corporation seems like the perfect opportunity because of your focus on mentorship and professional growth.

Why is this a great opening? Fresh graduates may not have much professional experience, but this intro turns that into a positive. It highlights academic credentials, explains why the specific role is appealing, and showcases understanding of the company's ethos.

Remember, your introduction isn't just about stating who you are. It's about grabbing attention, sparking interest, and compelling the hiring manager to continue reading.

6. How to highlight your top business skills and accomplishments

The heart of your business cover letter lies in its body — it's where the spotlight falls on your skills, achievements , and qualifications.

Format it as a concise and easy-to-read narrative, spanning one to two paragraphs. Make use of bullet points to showcase multiple achievements, but keep it down to a maximum of three to five. Your aim is to make a strong case for why you are the right person for the job.

When highlighting your skills , focus on those most relevant to the position you're applying for and which align with the main requirements listed in the job ad. 

Some relevant skills for a business professional might include

• Strategic planning
• Project management
• Financial acumen
• Business development
• Analytical thinking
• Collaboration & team leadership
• Excellent communication

When it comes to achievements, quantify them wherever possible. Use numbers , percentages, or other specific metrics to demonstrate the impact you've made.

Cover letter body paragraph example for an experienced professional

In my role as Business Development Manager at ABC Corp, I implemented strategic initiatives that resulted in a 20% increase in annual revenue. My passion for fostering profitable relationships helped secure four major account contracts. I also led a team that successfully introduced a new product line, which boosted our market share by 15%.

Now, if you're a newbie without extensive experience, don't fret. Focus on your academic achievements, internships, or voluntary work that demonstrate transferable skills. Mention relevant coursework, projects, or case studies you've worked upon during your studies.

Cover letter body paragraph example for a fresh graduate

During my final year at XYZ University, my group won the top prize in the business strategy competition. We formulated a comprehensive go-to-market strategy for a hypothetical product, which was praised for its innovation and detailed understanding of market dynamics. Additionally, my internship at DEF Ltd. allowed me to work on a potentially disruptive business model and honed my analytical skills.

Remember, the body of your cover letter should not just echo your resume; it should supplement it with a narrative that brings out your passion, personality, and professional strengths .

7. How to craft a persuasive conclusion for your business cover letter

Wrapping up your business cover letter with a strong conclusion is as essential as a dynamic opening. It's your final pitch, your closing argument that reinforces your interest in the role and leaves a lasting, positive impression.

Your conclusion should include:

• A reiteration of your interest in the role and the company
• How and when you can be reached. This could be your email address, phone number, or both
• A statement suggesting when you would like to hear from them, if applicable
• Your plan to follow up
• A formal and polite sign-off

Remember, the aim of this closing part is to reinforce your eagerness for the role, politely push for the next steps, and provide easy ways for the employer to contact you.

Here's an example of a strong cover letter conclusion

In conclusion, I'm excited about the opportunity to bring my unique mix of experience, skills, and passion to XYZ Corp as your new Business Analyst. I'm ready to leverage my analytical abilities and strategic insights for the growth and success of your team. 

You can reach me at [email protected] or (123) 456-7890. I hope to hear from you by next week, but if I don’t, I will take the initiative to follow up. 

Thank you once again for considering my application. 

Sincerely, 

[Your Name]

In essence, a conclusion is the ribbon that ties your cover letter together, creating a neat, persuasive, and memorable package for the recruiter. Make it count!

8. How to avoid common mistakes on a business cover letter

Despite good intentions, many business professionals unwittingly fall into traps that weaken their cover letters . But with a little caution, these common missteps can be avoided. Let's explore:

• Using a generic template: While templates can be handy, if used indiscriminately, they rob your cover letter of individuality. Solution: Customize your letter for each application, reflecting the specific role and company values.
• Repeating your resume: Your cover letter should complement your resume , not replicate it. Solution: Use your cover letter to share your story, explain context, or delve deeper into key achievements.
• Neglecting company research: Failing to demonstrate an understanding of the company shows a lack of initiative. Solution: Do your homework about the company and articulate why you're a good match for not only the role, but also the company culture.
• Making it all about you: While it’s important to showcase your skills and qualifications, the cover letter should balance this with how you'll add value to the company. Solution: Make the connection between your abilities and the company's needs clear.
• Overlooking typos/mistakes: Even the smallest typo can suggest a lack of attention to detail. Solution: Proofread your cover letter multiple times. Consider using proofreading tools or having someone else review it for a fresh perspective.
• Being overly formal: While maintaining a professional tone is crucial, an overly formal tone can make your letter seem impersonal. Solution: Use a conversational but professional tone to add warmth to your writing.
• Writing lengthy paragraphs: Large blocks of text can deter the reader. Solution: Break down content into shorter paragraphs or bullet points for ease of reading.

Remember, an effective business cover letter is not just error-free, but also personalized, focused, and reflective of your professional brand.

9. Average salary and outlook for business professionals

For those angling their career compass towards business and financial sectors, the future looks promising. Drawing from the freshest data, the U.S. Bureau of Labor Statistics (BLS) predicts a growth rate in this sector that outpaces the average across all professions from 2022 through 2032.

This positive trend signals a sea of job opportunities in the industry. The numbers speak volumes, with a whopping 911,400 job openings predicted annually on average in these fields.

Rewarding compensation comes hand in hand with these opportunities. As of May 2022, business and financial professionals could expect a median annual wage of $76,850 . As a comparison, this figure notably surpasses the median yearly wage for all occupations, which is pegged at $46,310. 

In a nutshell, for those looking at a career in business, the rising job prospects coupled with lucrative salaries make this sector a promising and fulfilling path to consider in the foreseeable future.

10. Essential business resources for job seekers

In the competitive landscape of business, having a stellar resume and cover letter is just the starting point. To stay ahead, you need to tap into resources that can help you not only land your dream job but also pioneer your ongoing professional journey. Here are a few resources you should be considering:

• LinkedIn: This professional networking platform is a treasure trove for job seekers, from connecting with potential employers to exploring job postings. What’s more, you can now turn your LinkedIn profile into a polished resume within a few seconds.
• Job boards: Job boards such as Indeed or Glassdoor allow you to search for vacancies across industries and locations, offer company reviews, and even provide estimates on salary expectations.
• Industry-related groups and forums: Joining groups and forums related to business and finance can give you insights into what's new in your field and who's hiring — for instance, groups on Facebook , Reddit , or LinkedIn .
• Professional associations: Being a part of associations such as the American Business Women’s Association or Business Professionals of America can offer networking opportunities, job listings, and professional development resources.
• Local chamber of commerce: Your local Chamber of Commerce can provide valuable networking opportunities, workshops, and information about local businesses. 
• Career fairs: Attending career fairs puts you in direct contact with potential employers. Be prepared with your "elevator pitch" about who you are and your qualifications.
• Online webinars and workshops: E-learning platforms such as Coursera , Udemy , or SkillShare  offer various business and finance related webinars and workshops. These platforms not only help you hone your skills but also often feature job opportunities, allowing industry professionals to connect directly with potential employers.

Remember, it’s vital to stay agile and open to opportunities in today’s dynamic business world. These resources can provide you with the edge you need to navigate the business career landscape successfully, keeping you informed, connected, and ready to seize opportunities with both hands.

Business Cover Letter FAQ

How long should my business cover letter be.

Keep your business cover letter concise and impactful; ideally, it should be no more than one page long and contain three to four short paragraphs.

Should I include a photo on my business cover letter?

No, it's typically not recommended to include a photo on your cover letter. Stay professional by focusing on your skills and qualifications.

What if the job advertisement does not ask for a business cover letter?

Even if not explicitly requested, it's a good idea to include a cover letter. A well-written cover letter provides an opportunity to showcase your motivation, skills and qualifications in a personalized narrative.

Should I use business jargon in my cover letter?

While it's good to demonstrate your knowledge of the industry, avoid using excessive jargon. Keep your language clear, professional, and accessible — remember, the person reading your letter might not be familiar with industry-specific terminologies.

Should I use the same cover letter for every job application?

No, it's important to tailor each cover letter to the specific job you are applying for. Highlight skills and experiences that are most relevant to the job at hand, and take the opportunity to show your knowledge of and interest in the specific company.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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How to Write a Cover Letter

by Amy Gallo

Summary .   

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Understand Yourself Better:

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Business Analyst Cover Letter Example (+ Full Guide for 2024)

Guide for 2024)

You’re the bridge between tech and business.

You can decode all sorts of complex data and translate it into actionable strategies for your employers.

Organizations depend on your analytical prowess to calculate their next steps and make sense of the market, and yet there’s something you can’t crack for yourself.

When it comes to writing your cover letter, you’re stumped.

You're used to analyzing vast datasets, identifying patterns, and drawing insights. But when it comes to talking about yourself , it's data paralysis!

But don't sweat it. We’re here to help!

In this article, we're going to cover:

• What a Perfect Business Analyst Cover Letter Looks Like
• The 5 Steps to Writing the Best Business Analyst Cover Letter

3 Essential Business Analyst Cover Letter Tips

Let's get started!

Business Analyst Cover Letter Example

5 Steps for the Perfect Business Analyst Cover Letter

Now that you've seen a top-notch business analyst cover letter in action, you're all set to write your own .

All you need to do is follow these straightforward steps:

#1. Put Contact Information in the Header

The first thing the hiring manager should see on your business analyst cover letter is your contact information. This should be located in your cover letter’s header, just like on your resume .

Let's break down what you should include:

• Full Name. Your name should take center stage at the very top.
• Professional Title. Your cover letter’s professional title should match the business analyst position you're aiming for, word for word. The hiring manager is probably going through a sea of applications, so you should be as clear as possible about the role you’re applying for.
• Email Address. Use a professional and straightforward email address, like a mix of your first and last name. An old, zany high school email won’t cut it here. For example, [email protected] isn't an email we’d recommend, but [email protected] works great.
• Phone Number. Carefully write in your exact phone number. A single typo here could cost you an interview. And if you’re applying for a job abroad, remember to add the dialing code in front.
• Location. Adding your city, state, or country is usually enough. But if you're on the hunt for a remote gig or have plans to relocate, mention so in both your business analyst resume and cover letter.
• Relevant Links (optional). If you have a personal website or relevant social media profiles, like LinkedIn or GitHub, add them to your cover letter.

Once you’re done with your contact information , it’s time to add those of the hiring manager.

Here's a checklist of what you need:

• Company Name. Write down the company's name. If it’s part of a conglomerate, just refer to the specific branch you’re applying to.
• Hiring Manager’s Name. Find the name of the hiring manager or head of the department you're applying to. The job ad or company LinkedIn profile should have what you’re looking for.
• Hiring Manager’s Exact Title. Once you’ve found the hiring manager, you can refer to them by their official title, such as Chief Technology Officer.
• Location. If the company has more than one location, be sure to specify which one you’re applying to. The city and state or country might be enough in some cases, but if there’s more than one office in your city, add the street name and number, too.
• Email Address (Optional). Add the hiring manager’s email address if you can find it.
• Date of Writing (Optional). Specify the date you’ve written your cover letter to add an extra dash of professionalism to your application.

#2. Address the Hiring Manager

Once you've got all your contact details down, it's time to address your cover letter to its intended audience.

And ditch the out-of-date "To Whom It May Concern." It doesn't have the spark we're going for here.

A personalized greeting can make your business analyst cover letter resonate with the hiring manager and stand out from other candidates.

To get the information you need, dive into the job ad for the role you’re applying to and read it carefully. You can usually find the hiring manager’s name there. If you found the ad on a job board website that doesn’t have any information on the hiring manager, try the company's website or their LinkedIn page.

After that, it’s time for the formalities. Stick with "Ms." or "Mr." and the hiring manager’s surname. If you're left guessing about their gender or marital status, you can just use their full name. Here’s how:

• Dear Mr. Henderson,
• Dear Alex Henderson,

If you’re stuck trying to find their name, don't sweat it. You can just direct your letter to the broader team or even the company itself:

• Dear Company X,
• Dear Business Analysis Team,
• Dear Recruitment Team,
• Dear Head of Department X,

#3. Write an Eye-Catching Opening Statement

Hiring managers take only seven seconds to skim through a candidate's application before deciding if it’s worth reading more carefully.

So your business analyst's cover letter needs to make a strong first impression.

Start your cover letter by introducing who you are and your specific interest in the business analyst role. Conveying your enthusiasm for the field or the specific position can grab a hiring manager's attention and spark their interest in getting to know more about you.

Make sure you read about the company you're applying to. The more you understand about the company's goals and culture, the better you can showcase how you align with their values and vision. This strategic approach tells hiring managers that your application isn’t a random choice—you're genuinely interested in this particular role.

Feel free to lead with any relevant achievements or skills you have that match the job description. For example, if you implemented a data-driven analysis system that identified bottlenecks in the supply chain, that’s more than welcome in your cover letter.

But make sure to keep this part of your cover letter brief. The goal here is to make the hiring manager want to know more, and you’ll have the chance to give them more details later.

And, to be entirely sure your cover letter is perfect, avoid these common cover letter mistakes . 

#4. Use the Cover Letter Body for the Details

The heart of your business analyst cover letter is where you can present what sets you apart as the best candidate for the role.

But this doesn’t mean repeating your business analyst resume . This section of your business analyst cover letter is where you can highlight your analytical prowess, technical skills, and unique qualifications in the realm of business analysis. It's essential to weave everything into a narrative that tells the hiring manager you’re a fit for the role.

Make sure to mention any relevant achievements or past projects that match what the company is looking for based on the job description. Tailoring your cover letter to the exact business analyst ad you’re applying to is a great way to show the hiring manager you and their team are a match made in heaven. For example, if the job requires proficiency in Tableau, emphasize your skills in that particular software instead of general data visualization.

And lastly, let your enthusiasm shine through. Your cover letter should show the hiring manager that you’re genuinely interested in the business analyst position. Express your confidence that you can contribute to the company, but be careful not to veer into arrogance—you’re the absolute best at everything ever; you just happen to believe you match what they’re looking for right now.

Need more inspiration? Look at this article for more cover letter examples .

#5. Wrap It Up and Sign It

Writing the perfect ending for your business analyst cover letter is a bit like putting the icing on a cake—it's that sweet final touch that ties everything together.

Your goal here is to make sure the hiring manager finishes your letter convinced by what you've shared about yourself so far.

In this closing statement , you want to quickly remind them why you're the best fit for the business analyst role and what makes you stand out from the crowd. After that, invite them to take some sort of action. This step can really boost your chances of scoring that crucial interview, so let them know you're eager to discuss your qualifications in more detail.

And don't forget to sign off like a professional. Keep it polite with an appropriate closing line, and add your full name underneath. Here's a handy template to help you with that:

I would love the opportunity to go over how my analytical expertise aligns with your organization's needs. Please don't hesitate to reach out using the provided contact details. I look forward to discussing my application further with you.

Warm regards,

Jane Trifonic

If you feel "Warm regards" might be a bit clichéd, consider these alternatives:

• Best regards,
• With appreciation,
• Thank you for your time and consideration,

You've got a handle on the cover letter essentials! Now let's kick it up a notch with some tailored cover letter tips for business analysts.

Ready to up your game?

#1. Match Your Resume

When diving into the business analyst job market, first impressions count!

You want your cover letter to match your resume as much as possible to help paint a picture of yourself as a meticulous and organized candidate.

Keep your text and contact information tidy, and use a uniform font style and size. And while you're at it, keep an eye out for the margins and line spacing so that your cover letter fits snugly within one page.

Or Use A Cover Letter Template Instead

Feeling pressed for time?

Just try our cover letter templates for a quick solution! Along with our free resume builder , you can use them to create the perfect business analyst application.

Each template is carefully crafted with the help of global hiring professionals, so they meet all industry standards while looking beautiful. Just pick one, align it with your resume, and apply to that dream job!

#2. Emphasize Your Achievements

Highlighting your achievements in your business analyst cover letter is crucial. It's not about boasting; it's about showing the hiring manager that you can bring value to their team.

But don’t just list your achievements. Your cover letter is a chance to craft a narrative around your most significant accomplishments and how they make you a great candidate for this specific business analyst role. Make sure you engage the hiring manager by tying your achievements to what they’re looking for in the job ad you applied to.

Focus on the challenges you've overcome and the impact you've made. Your achievements aren't just facts; they're proof of your skills and experiences essential for success in the role.

#3. Save It To The Right File Format

Now, you've put your heart and soul into crafting that perfect cover letter. It's time to ensure it reaches the hiring manager in its full glory. One key aspect that often gets overlooked is the file format you choose to save it in.

In this case, PDF is your best friend . When you save your cover letter as a PDF, you're making sure that your formatting stays put, no matter what OS or device the hiring manager uses to open it. There won’t be any awkward changes if they use their smartphone instead of a desktop PC, and your cover letter will look just like you intended it to.

But there are always exceptions to the rule. For example, if the job ad explicitly asks for a different file format, like DOC or RTF, then make sure you stick to that. In other cases, the application form might have an input box where you can paste your cover letter as plain text. With these exceptions aside, stick with the universal appeal of PDF to keep your formatting intact.

Key Takeaways

And that’s a wrap!

Now you know everything you need about business analyst cover letters.

Hopefully, you feel more confident about finalizing your job application and landing that next business analyst gig.

But before we part ways, let’s do a quick recap of what we talked about:

• Always start off your cover letter with an intriguing first paragraph and include a standout achievement or notable skill. Mention just enough to get the hiring manager hooked and ready to learn more about you.
• Your cover letter is the place where you can convey your enthusiasm and why you’re right for the job. Don’t just repeat your resume; instead, tie everything into why it makes you the best choice for the specific position.
• The achievements on your cover letter will impress the hiring manager more than the daily responsibilities from your previous jobs. Emphasize your previous accomplishments to show them what you can bring to the table if you join their team.
• Once your cover letter is ready, save it in the correct file format. PDF is the industry standard, so unless the job ad explicitly asks for a different format, stick with that.

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Cover Letter Samples for Business and Administration

What to Include Your Cover Letter

• Cover Letter Template
• Cover Letter Examples

Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

• Subject line , with your name and the job (if you’re sending your cover letter via email)
• Contact Information (top of the letter for a printed version, below signature for email cover letter)
• Professional greeting
• Paragraph 1: A brief introduction and why you are writing
• Paragraphs 2 and 3: Your qualifications for the job for which you're applying
• Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
• Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)