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Home » Blog » How To Write An Application Letter For Zambia National Service Recruitment 2024

How To Write An Application Letter For Zambia National Service Recruitment 2024

How To Write An Application Letter For Zambia National Service Recruitment 2024 … Are you looking for a way to write an application letter for Zambia National Service Recruitment? If yes, then this informative article is for you. You will be given a step-by-step guide on How To Write An Application Letter For Zambia National Service Recruitment In 2024.

The Zambia National Service is a branch of the defense department responsible for the development of infrastructure, and ensuring food security; they serve and contribute to the socio-economic development of the country.

The ZNS operates under the Ministry of Defense and is responsible primarily for public works projects. The ZNS could be an answered prayer if you could just give it a try.

How To Apply In-Person For The ZNS

In order to register for Training in Zambia National Service (ZNS) in Zambia, the applicant will have to visit the department of The Zambia National Service (ZNS), for the main office visit link.

• An application form will be issued to the applicant upon arriving at the department of ZNS (the application form should be found on page 56 of the pdf file) form.
• Applicants should fill in all the necessary information in the application form.
• Applicants should submit the application form with the necessary attachments to the office.
• Pay the fee as given in the “Fees” section of this page.
• After the completion and verification of all the documents, registration will be done.
• The applicant will be enlisted as a Zambia National Scheme member in a stipulated period of time.

 Documents Required Include;

• Duly completed Form.
• Payment receipt.

Office Locations & Contacts

Zambia National Service

Ministry of Defence

Independence Avenue

P/Bag RW 17X, Lusaka

Tel: +260 211 251211

Email: [email protected]

Contact Details link.

Eligibility

• Applicants must be natives of Zambia.
• Applicants should be of legal age.

How To Write Application Letter For Zambia National Service

A brief summary of everything you need to include in your application letter is listed below;

• Use a professional format; Provide your address followed by the company’s address.
• Create the heading with interest in the position you wish to apply for
• Open the letter by stating your interest
• Introduce yourself
• Outline your experience and qualifications.
• Include aspects of your personality.
• Do not leave out the “Thank you in advance”
• Your closing salutation with your name and mobile number is boldly written.

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Comments (1)

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My names are john mulenga I wish to seek employment In your reputable firm. I am male zambian citizen aged 22 years. Enclosed are my photocopies of national registration card and grade twelve certificate. Hope my comment will be put into consideration. Thank you for your aticipation. Yours faithfully John Mulenga J.m Contact:0979684578/0762406496

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• Career Tips

How to write an excellent Cover Letter

By Sanday Chongo Kabange

From as early as primary school, most  Zambians learning institutions will always include a component of letter-writing in the curriculum.  Letter-writing may seem a boring subject, but it plays an important role in the workplace. There are several types of letters one may need to write, during the course of one’s career. These include application letters, resignation letters, appointment letters, thank you letters, offer letters and much more.

Since these types of letters carry different content, they are written in different ways. However, the difference in their content does not mean that they do not share some key components. Layout and appearance, for example, are universal components that are found in every letter one writes.

What is a Cover Letter?

When applying for a job, a cover letter should always accompany your CV. The ideal cover letter describes your qualifications, motivation and shows your interest in the job. It should show your best side! This way, you allow the employer to get a brief and positive idea about you.  

In the cover letter, do not repeat the information already listed in your CV but instead, include details such as your experience, ability, skills honed, knowledge gained and information related to a particular job.

The general rule is that an application letter must have three parts namely first, second and closing paragraphs.

The first paragraph elaborates what job you are applying for and why you are interested in that particular job.

The second paragraph highlights your qualifications for the job and your interest in that particular organisation. In this paragraph, applicants may use one or two accomplishments to illustrate the skills and experience they might bring to the company. It is initially a brief personal motivation. Also try to communicate your interest in the job, and express your enthusiasm for their product line or services as well.

The third or closing paragraph shows your interest in meeting with the employer to discuss the requirements of the job and your qualifications. This should not repeat what you said in the second paragraph because that is likely to overload your application letter.

Make an impression!

Be brief, concise and clear. Make an excellent impression so that your employer can have a solid basis to evaluate your abilities for a particular job. 

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Covering Letters

What is a covering letter.

A covering letter is the document that accompanies your CV when you apply for a job.  It is an essential part of any job application which needs to be attention grabbing whilst being concise.  It acts as a personal introduction and gives you the opportunity to explain to an employer why you are the best candidate for the job.

Unlike a CV, which is an overview of your skills, work experience and accomplishments, a covering letter highlights your relevant skills and job experiences and is tailored to the job you are applying for.

How to write a covering letter

A covering letter should include the following:

• How and why the job interests you
• Your most relevant skills and experience
• How your skill sets will benefit the employer
• Requesting an interview

Basic Structure

A covering letter follows similar structure to a normal letter.

Place your contact information at the top, include a salutation, date and subject – the name of the position (and reference number if applicable).

First paragraph – the introduction should set out why you are applying for the job, state the position you are applying for and where you saw the job advertised.

Second paragraph – show why you are suitable for the job, why you would like to work for this particular company and what you can offer.

Third paragraph – this is about you – here you can include why the job appeals to you and how your relevant qualifications, job experiences and skills match the specific job requirements.  Your covering letter should not be a copy of your CV, instead it should highlight your most notable achievements and then show how these skills can benefit the employer.

Final paragraph – conclude your covering letter by thanking them for their consideration and mention that your CV is attached.  You can indicate that you would be available for an interview and that you are looking forward to receiving their response.

Closing – use ‘Yours sincerely’ if you have used their name, or ‘Yours faithfully’ if you had addressed them as ‘Sir/Madam’. Finally, include your signature and name.

Tips for writing your covering letter

Employers receive lots of job applications so you need to ensure that your letter makes a lasting impression for the right reasons.

Before applying for a job it is important to find out more about a company.  By building up your knowledge it will help you to tailor your covering letter and show your passion for the job and the sector.  You do not have to spend lots of time researching, and you can easily check out their website, Facebook page and online newspaper articles to find out the following:

• Mission Statement
• The company and its culture
• Recent campaigns
• The sector and any recent news
• Skills and experience required
• Areas in which they work

By doing this you can see if their values match your own and, most importantly, if you would like to work for them?

Tailor to the organisation

Each covering letter should be specifically tailored to the company and job that you are applying for.  Read the job description and pick out which of your skills or experiences to highlight.  You can mirror some of the phrases used in the job advert. Use examples to show why you are their ideal candidate.

Never rely on spellcheck to pick up mistakes.  It is easier to spot mistakes if you print out your covering letter and check it for spelling and grammar errors, or ask a friend to proof read it for you.  Make sure your contact details and their company details are correct.  You can also check it using Grammarly .

Presentation is important, so make sure you have formatted your letter properly.  Use the same font and print size that you used for your CV.  Save your letter in a .pdf file extension so that the file is locked and it is easy for an employer to open and read.

Highlight your USPs

USPs are your ‘unique selling points’.  Be positive about your skills and experiences and clearly outline how they meet those requested in the job advert.  This will demonstrate why you are the ideal candidate.

Keep it short

Your covering letter should fit onto a single A4 page.  Remember that employers do not have the time to read a 3,000 word letter, so keep it simple and concise.

What not to include!

• Spelling mistakes
• Incorrect information
• Wage or salary expectations
• An unprofessional email address
• Highlighted words, fancy fonts, use of colours or images
• No moaning!  – do not moan about your previous employer or experiences

And lastly…

You can find lots of examples, and templates, on how to structure and write your covering letter online

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Tips for writing a perfect Application Letter

Every job you apply for requires a application letter. It’s the first document that recruiters see, and creates a first impression that can determine whether your application makes it through the skimming process.

But for a new or inexperienced job seeker, the information out there can be super confusing. How to write a good application letter is a question and topic that is hotly-debated amongst jobseekers.

You need to write an attention-grabbing application letter for a job application even when applying for a job with unmet requirements . Your application letter must convince a hiring manager or recruiter to read your CV, and should tell the recruiter why you’re applying and why you’re a great fit for the role. Then your CV backs it up with essential information and details.

Here are some tips for writing a perfect Application letter. For a detailed article on how to write an Application letter read – How to Write An Application Letter for a Job in 202 2.

1. Curriculum Vitae Format.  

Worry less about making it flashy but more about making it easy to read. Nowadays job seekers have been distracted by the new trends of making their CVs colourful and dramatic as you may call it. Nothing wrong with that, just make sure your CV is easy to read and that it has covered all the right information the recruiter might be looking for.

2. Personal Statement.

Perfect your statement, make it clear and precise . State who you are, detailing where you are in your career (this should be in years or industries you worked in). Lastly in brief your career objectives. 

3. Check for typos. 

My boss says nothing screams “reject me now” more than a report/request memo full of typos. If you need a second opinion, ask a colleague to read through your cover letter before submitting it. 

4. Contact numbers. 

Put reachable numbers and an alternative line of a close relative or friend in case your lines are not reachable. 

5. Attachments

Make sure you attach all the requested portfolios 

How to get a job is a question that has come across the mind of every job seeker. But with listed tips for writing a perfect Application Letter, you can defy the odds and land your dream job.

Zambian Corner

How to Write an Application Letter for Zambia Police Recruitment

When writing an application letter for Zambia Police recruitment, it’s crucial to convey your interest, qualifications, and suitability for the position. Here’s a general template you can use as a guide.

Make sure to customize it according to your specific details and the requirements of the recruitment process:

Example Application Letter for Zambia Police

[Your Name]

[Your Address] [City, Postal Code]

[Phone Number] [Date]

THE INSPECTOR GENERAL OF POLICE, ZAMBIA POLICE SERVICE, P.O.BOX 50103, LUSAKA

Dear Sir/Madam,

I am writing to express my sincere interest in the ongoing recruitment process for [specific position] within the Zambia Police Service, as advertised in [where you found the recruitment notice].

I am a [your age] year-old Zambian citizen with a strong commitment to maintaining law and order in our community. I have recently completed my [your highest level of education] at [Name of School/Institution], where I acquired [mention any relevant skills or knowledge gained].

Furthermore, my [X years] of experience in [mention any relevant experience, e.g., community service, volunteer work, or previous employment] has equipped me with the skills necessary for the demands of a role within the Zambia Police Service. I possess excellent communication skills, a strong sense of responsibility, and the ability to work efficiently in high-pressure situations.

I am particularly drawn to the Zambia Police Service due to its unwavering commitment to ensuring the safety and security of our citizens. I am confident that my skills, dedication, and passion for public service align seamlessly with the values of the Zambia Police Service.

Please find attached my completed application form, curriculum vitae, certified copies of my academic and professional certificates, and any other documents as required. I am available at your earliest convenience for an interview and additional assessments.

I am eager for the opportunity to contribute to the safety and well-being of our community as a member of the Zambia Police Service. Thank you for considering my application. I look forward to the possibility of discussing my application further.

Yours sincerely,

[Your Full Name]

[Your Signature]

• Tailor the letter to match your personal experiences, skills, and achievements.
• Ensure that you have followed the application instructions provided in the recruitment advertisement.
• Include any specific documents or forms requested in the recruitment process.
• Provide accurate contact information so that the recruitment team can reach you easily.

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