How to record voiceover narration in powerpoint.
If you're not able to physically present your slideshow, record a voiceover narration to make sure no points are missed.
Preparation, record a voiceover for your presentation.
If you’re sending out your presentation instead of giving it in front of an audience, but you feel adding a vocal explanation would better help to deliver the message, record a voiceover narration. Here’s how to do it.
Before you begin your PowerPoint narration, you’ll need to make sure you’ve made the proper preparations.
Set Up Your Mic
First, you’ll need a microphone. Most modern computers have a built-in microphone that gets the job done, but investing in a USB microphone will increase the audio quality of the narration by quite a bit.
The built-in microphone will be set as your input device by default, so if you plan on using it for the PowerPoint narration, you don’t need to take any additional steps in setting it up. However, if you plan to use a USB microphone for the narration, be sure to set it as the input device.
To do this on Windows, right-click the volume icon found on the right of the taskbar. In the menu that appears, select “Open Sound Settings.”
The “Sound Settings” window will appear. Here, scroll down to the “Input” section and click the box under “Choose your input device.”
If you’re using a USB microphone, it will appear here. Select it to set it as the input device.
The steps for Mac users are extremely similar. The only difference is you should go to "System Settings" and select "Sound" instead of right-clicking the volume icon like on Windows. From there, the steps are the same.
Take Notes and Rehearse
With your mic set up, you’re ready to start recording, right? Well, not quite. While you may not be physically standing in front of the audience delivering this presentation, you still need to treat it as though you are. This means going through the basics---taking notes and rehearsing your delivery.
One thing you can do to help you record a successful narration is to write out a script. As with a live presentation, though, you don’t want to sound like you’re reading straight from your notecards. Practice reading through the script a few times so that it sounds natural and fluid.
Once you’re confident in your delivery, it’s time to start recording.
Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the “Slide Show” tab and, in the “Set Up” group, select “Record Slide Show.” Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide. If you choose to start recording from the current slide, make sure that you’re on the slide you’d like to start recording from.
Related: How to Record Your Screen with Microsoft PowerPoint
In this example, we’ll choose “Record from Beginning.”
Now, you’ll be in full-screen mode. You’ll notice a few extra tools appear, including a record button at the top-left corner of the screen. When you’re ready to start recording, click this button.
When you select the record button, a countdown timer will appear, giving you a three-second delay between clicking the button and starting your recording.
You can now start recording your voiceover narration! Continue through the presentation by clicking the right arrow to go to the next slide.
You can pause the recording at any time by pressing the pause button in the top-left corner of the window. The recording will automatically end when you make it to the last slide. Alternatively, you can press the stop button, also located at the top-left corner of the screen.
If you want to play your narration back, you can select the replay button.
A speaker icon will appear at the bottom-right corner of each slide that has a recorded narration. You can also play your narration back on each slide by hovering over the icon and pressing the play button.
If you’re not satisfied with the narration, simply repeat these steps to re-record.
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How to Add, Record or Edit Audio or Music in PowerPoint
Do you want to set the right mood and keep your audience engaged and entertained during your next presentation? In this new Slidesgo School tutorial, you’ll learn how to add audio or music to your presentations . You’ll also find out how to edit them to your liking .
Adding Audio from your Computer
Recording audio from powerpoint, editing audio, adding online audio, adding music from youtube, playing several clips in succession during your presentation.
- Before we begin, please note the following: in PowerPoint 2010 or older, you should use .wav or .wma files in Windows, and .wav files in Mac. If you’re using a newer version, we recommend that you work with AAC .m4a files.
- Open your PowerPoint presentation and select the slide where you want to add audio.
- On the Insert tab, in the Media group, click the Audio drop-down arrow. You’ll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you’ll need to have a microphone set up in your computer).
- Select Audio from My PC. A new window will open, where you have to locate the audio file you want to add to your presentation.
- Once located, click the drop-down arrow next to Insert. You’ll see two options:
- If you choose Insert , the audio will be directly inserted into your presentation, increasing the size of the document.
- If you choose Link to File , a link to the file will be created, reducing the size of the document. However, there could be issues if you use the presentation in a different computer, forcing you to link the audio file to the presentation again.
- Select the option that best suits your needs.
- If you want to export any audio included in your PowerPoint presentation, right-click its icon → Save Media As (you can only do this with audio inserted from your PC).
- Please note that if you want to play a different audio in each slide, you’ll need to add the audio files one by one. You’ll also need to uncheck “Play Across Slides”. You can refer to the “ Editing Audio ” section in this tutorial if you want more information.
- On the Insert tab, in the Media group, click the Audio drop-down arrow. Select Record Audio. A new window will open.
- Enter the name of the audio file you’re about to record.
- Press Record to start recording. To stop, press the Stop button. To play what you’ve recorded, press Play.
- If you’re happy with what you’ve recorded, click OK. If that’s not the case, click Cancel.
- Select the audio whose format you want to adjust. A new set of tabs, called Audio Tools, will appear on the toolbar.
- In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your audio during the presentation.
- In the Editing group, there are options to add a fade in and a fade out. You’ll also find the Trim Audio option. If you click it, a new window will open, where you can set the start point and the end point of the audio clip.
- In the Audio Options group, you’ll find the following options to adjust the behavior of the audio clip:
- Volume: It allows you to set the volume of the clip.
- Start: Click the drop-down arrow to choose how you want the audio to start. If you’re using Office 2010, you’ll also find an option here to play the audio clip during the entire presentation.
- Loop until Stopped: Once the audio clip finishes, it starts again indefinitely until you stop it.
- Play Across Slides: If you enable this, the audio clip will be played during the entire presentation. If “Loop until Stopped” is enabled too, it won’t stop playing until you reach the end of the presentation.
- Hide During Show: Check this option if you want to hide the icon.
- Rewind after Playing: Check this option if you want the timer of the audio clip to go back to the beginning when it reaches the end.
- If you’re using newer versions of PowerPoint, you’ll find a group called Audio Styles. Choose “No Style” if you don’t want additional effects. Choose “Play in Background” if you want the audio clip to be played in the background during your presentation.
- You can change the icon of the audio clip. To do so, on the Format tab, in the Adjust group, click Change Picture.
- Insert an icon or a picture. We’ll use it to link the online audio. Please refer to the How to Add and Modify Icons tutorial to learn how to insert icons.
- Add the link to the online audio resource. If you don’t know how to do it, please refer to the How to Insert a Hyperlink in PowerPoint tutorial.
- Once added, click the icon of this audio. A new window will open, where you must click the Play button. Some audio platforms, such as Soundcloud, allow you to generate an autoplay sharing link. With that, you just need to click the icon to play the audio automatically.
- If you want to pause the playback, you’ll need to exit the presentation mode and do it manually.
- Insert the video containing the audio or music you want. If you don’t know how, please refer to the How to Add a Video in PowerPoint tutorial.
- Decrease the size of the video and place it outside the visible part of the slide.
- We need to set it to automatically play in presentation mode. To do this, on the Playback tab, in the Video Options group, click the Start drop-down arrow and select “Automatically”. If you need more information, please refer to the How to Add a Video in PowerPoint tutorial.
- Please note that the audio will stop when changing slides.
To create a playlist that plays across all slides during your presentation, you need to use an audio editing software, such as Audacity or Adobe Audition, and edit the clips so that they come one after another. When you’re done, export it as a single audio file, which you can now use in your presentation.
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How to Record Audio in PowerPoint for Narration or Voice-Over | Step-by-Step
I’ve scrolled through a lot of slideshows and, let’s face it, they’re not always the easiest to follow or understand what’s going on. I’m sure you have felt this too.
Have you ever thought, it would be great if the slides came with audio so that the presenter could explain and talk through each slide?
In this article, we’re going to show you how to record audio in PowerPoint as a narration or voice-over so your audience can feel as if you are presenting live and in person.
All you have to do is record yourself talking through each slide and PowerPoint will take care of the rest!
Related topic : If you are only looking to insert or add an audio that does not advance or move a slideshow in time and in synch your voice, this article: Adding Music to PowerPoint Slideshow explains how.
How to record audio as a voice-over or narration in PowerPoint – Quick Guide
- In PowerPoint, choose a slide.
- From Slide Show menu > click lower part Record Slide Show button
- Select a slide to Record from Current Slide, or Record from Beginning from the sub-menu
- NOTE: PowerPoint versions 2013-2016 only: A “Slide Show Settings” dialog box will appear for animation timings etc. You can leave both checked.
- PowerPoint will then open into full-screen Recording Mode
- NOTE: Microsoft Office PowerPoint versions 2013-2016 and Microsoft for Mac 365 will start recording immediately.
- In Recording Mode > click the Record button in the top left to start recording countdown.
- You are now ready to talk through your presentation and record your voice.
- To Stop or Pause recording > click Pause button or Stop / End Show (x) button.
- Jump to the full step-by-step tutorial below
Why use narrations or voice-overs in PowerPoint Presentation?
Adding a narration or voice-over into a presentation will enable your slideshow to be played and move forward in time or sync with your voice.
Recording audio for your slideshow is a widely used feature and has many benefits. For example:
- It’s useful in situations when a speaker is not available and when people want to view presentations on their own and at their leisure.
- It is also an effective way for speakers to rehearse and time specific slides or the entire presentations before they happen.
- And you may have watched many instructional videos or online courses with a recorded voice over, just because it makes the content easier to understand, is more engaging and lively than just written words alone.
After you finish the audio recording you can share or export your presentation by converting or exporting your PowerPoint (.ppt) file into a video (.mp4 or .mov file) which will have both your audio and visuals contained in one file.
Before recording your narration or voice-over – tips.
Make sure your microphone works..
An important step to take before recording your audio is to ensure your microphone is set up correctly and your voice can be played back clearly. The video below runs through how to set up an external mic for your Windows or Mac .
First, plug in your headset or microphone to your computer if you are not using the inbuilt mic. Or if you are using a Bluetooth headset, make sure it’s paired/connected properly.
To make sure everything is working OK, access the audio device settings on your computer as shown in the video above. While you are in the device settings menu, select your microphone and set it as default.
You can test the playback quality by using the free software tools on your machine:
- Windows 10 – Use Voice Recorder (previously called Sound Recorder)
- Mac – Use Voice Memos
- Chromebook – New in 2021 from OS 88. Use Screen Capture to test your audio recording by pressing the Ctrl, Shift, and Overview keys to bring up the capture bar. ( You may need to enable by entering chrome://flags in the URL address bar and search for “capture” in the search bar or by entering chrome://flags/#screen-capture in the URL address bar.)
Note – In PowerPoint 2016, you cannot change which microphone device you want to record in screen recording mode (so do it first!), however in 2019/Office 365 it is possible to do so, by using the settings link in the full-screen recording mode.
How to Record Audio in PowerPoint Step-by-Step Instructions.
Versions Covered: PowerPoint 2013, 2016, 2019, 2020, Office 365, PowerPoint for PC / Windows, PowerPoint for macOS and Chromebook.
- Start by opening the PowerPoint presentation in which you want to record your audio.
- Stop Recording. To end the slideshow recording, click the Stop (square button) at the top left. Or keyboard shortcut – Press Alt+S. You’re done recording your captivating and engaging PowerPoint slideshow with a voice-over / narration!
- Exit full screen recording window. Click the (x) button int the corner. To save your slide timings, click “yes” if prompted. When you return to your slide view, a small icon of a microphone appears on the bottom right corner of each slide. Click this icon to hear your voice over for any particular slide.
Advanced PowerPoint Audio Recording Options.
Add annotations to your recorded powerpoint slide show..
Adding annotations to your PowerPoint presentation is an optional step and can help your presentation stand out. But, what are annotations, and how should you use them when recording your voice-over?
If you want to draw a user’s attention to a specific area or to add some interactivity; using annotations is the way to do it. It is basically a virtual marker you can use to highlight elements in your presentation slides e.g by circling a word or picture, underlining a phrase, writing additional notes on-screen, or pointing to specific items.
To use the Annotation Tool in PowerPoint: Scroll to the bottom of the full screen recording view (as shown in the image below). Then, select any of the tools available (the laser pointer, highlighter or pen) and annotate your slide, by drawing with them using any mouse or other pointing device.
Note, this will not make a permanent change to your slides, it’s only visible in the recorded playback!
Using the Timings Function to Adjust Recording Speed.
As you record your narration, you will be able to see a clock in the bottom left corner showing how much time you spend on each slide, against the total amount of time recorded so far.
While this is very helpful for rehearsing your presentation, it’s quite common to have issues with timings with your recorded slideshow. For example when you have switched to the next slide too quickly.
To Change the Timings of Your Recording: Navigate to the Slide Show tab in the top ribbon > (Next to the Record Slide Show icon, we used before) > click the Rehearse Timings icon. The presentation will now once again go to full-screen mode, and you can use your arrow keys to change the slides and set new timings.
Clearing or Deleting your narration and / or timings
If you are not happy with your voice-over on a slide or wish to start the recording from the beginning, PowerPoint gives you some easy options to do so.
To Delete a Narration or Timings: Navigate to the Slide Show tab in the top ribbon OR the Recording Tab. Select the down arrow on the “ Record Slide Show ” button > from the menu choose “ Clear ” > Select the appropriate timings and/or narration option.
Save and Distribute the Presentation with Audio as a Movie / Video file.
Now that you are finished recording your PowerPoint presentation, your voice audio will be attached to the same file and it’s time to distribute it by exporting your PowerPoint (PPT file) into a video (.mp4 or .wmv) .
To Export your Presentation as a video: In PowerPoint navigate to File Menu > Export > Select your preferred options. (E.g.) File Format: MP4 . Quality Width 1,920 Height 1,080
Recording Audio Tips and Tricks
Macos 2019 – powerpoint audio recording tip.
To give PowerPoint access to record your screen in macOS you need to set up the right security and privacy permissions:
- Open System Preferences
- Select Security & Privacy
- Select Privacy tab.
- In the left panel scroll to Screen Recording > click “ +” icon .
- In the “Applications” window select PowerPoint
Microsoft 365, 2016, 2019 for Windows PC – Recording tab in PowerPoint
Microsoft 365 subscribers with the Click-to-Run version of Microsoft 365 for Windows PC can use the Recording tab .
The Recording tab shows the recorded video , screenshots, and screen recording options in a single menu for easy access. To turn on the Recording tab of the ribbon in PowerPoint 365 Windows PC
- Select the File menu > click Options .
- In the PowerPoint Options dialog box > click Customize Ribbon
- In the right-panel > select the Recording check box.
- Click OK .
If you click the button on the bottom of the “Record Slide Show” button, you can start from the beginning of the slideshow or from where you are.
Knowing the basics of recording audio in PowerPoint is a powerful tool for anyone who wants to make a downloadable slideshow, create an internet streamed webinar, upload a video for YouTube, Vimeo, or any other digital platform such as your website or other digital platforms.
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