bpc embedded business planning and consolidation

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SAP Business Planning and Consolidation

Business planning and consolidation software

Spend more time growing your business and less time closing the books by streamlining planning and achieving a faster, more accurate close.

On-premise or cloud deployment

Integration of SAP and non-SAP data

Real-time access to data in SAP S/4HANA

Hybrid deployment with SAP Analytics Cloud

Versions available for SAP BW/4HANA, SAP NetWeaver, or the Microsoft platform

Extend your planning

Extend your innovative planning and augmented analytics with SAP Analytics Cloud

Key benefits

Make better decisions.

Base decisions on what-if analyses and scenario planning for better outcomes.

Improve collaboration

Use collaboration tools to improve accountability and planning accuracy.

Increase efficiency

Shrink cycle times, close the books faster, and align your plans with strategic goals.

Key features

Unified planning and consolidation.

Save time and reduce errors with a single, integrated software solution for business planning and consolidation.

Microsoft Office and Web Reporting

Engage stakeholders across finance and throughout the enterprise with Microsoft Excel, HTML5, and enhanced visualization through SAP Analytics Cloud.

Budgeting and forecasting

Use what-if modeling and scenario planning to assess budget suitability in real time. You can also build forecast models and quickly update and adjust forecasts as needed.

Built-In financial intelligence

Automate aggregations, allocations, and other manual processes to speed up planning cycles, while running what-if scenarios to identify quick course corrections.

Legal and management consolidations

Deliver a fast and accurate close by automating the consolidation process. You can meet all financial reporting requirements, including a complete audit trail.

SAP S/4HANA integration

SAP Business Planning and Consolidation is embedded within SAP S/4HANA on-premise, enabling real time plan-to-actual analysis and consolidations.

Hybrid planning with SAP Analytics Cloud

Extend SAP Business Planning and Consolidation with additional visualization, enhanced planning, and predictive capabilities with SAP Analytics Cloud. 

Why SAP training

Help users get the skills needed to optimize their use of SAP Business Planning and Consolidation (SAP BPC) with access to specialist training.

Start your learning journey

Find the best training and certification for you and your team using our visual learning guides. Plan your learning journey for SAP BPC to get started quickly.

Engage in specialist training anytime, anywhere

Take advantage of specialist training courses for SAP BPC that are available at your convenience, no matter where you are in the world. 

Technical information

Protect your enterprise with built-in security features and add-on solutions from SAP. This product is deployed in the cloud and is available as software as a service (SaaS), so you can access your software from any Web browser.

Installation and setup

Follow these setup instructions so you can start running your SAP software quickly and confidently.

Configuration

Optimize the configuration of SAP products with our comprehensive configuration guide.

Integration

Find out how you can integrate SAP products with your existing IT landscape.

Data security

Help protect confidentiality and data integrity.

Business process security

Support compliance with regulatory requirements.

Risk and threat mitigation

Drive continuous improvement across your operations.

Cloud delivery options

Enable a smooth transformation while meeting security and compliance requirements.

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Jump-start your implementation and drive ROI by collaborating with industry experts, consultants, and support engineers throughout your journey.

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Basic Consolidation with SAP BPC

Financial consolidation is the aggregation of the financial statements of a group of companies into one as a consolidated financial statement.

Those who have not spent time working in corporate accounting or implemented consolidation systems such as SAP Business Planning and Consolidation (SAP BPC) may not have a good idea of what the month-end process entails.

This blog post will show you the fundamentals of consolidation with SAP BPC. You’ll learn the four major steps in the process: prepare, collect, consolidate, and report. Then you’ll discover business rules to follow. The nice thing about the information outlined in this piece is that no matter which version of SAP BPC you’re working with, you’ll be able to follow along.

Let’s get started, shall we?

Why Companies Consolidate Financial Data

The primary reason corporations need to consolidate their financials at month end is that they are made up of multiple legal subsidiaries in one or more countries. As an example, the figure below outlines an ownership investment structure. In this example, the corporate holding company is C9000, and it’s based in the United States.

This corporation operates in a few different countries in the Americas, Europe, and Asia Pacific, and therefore it uses a few different local currencies and may also use multiple accounting standards such as US Generally Accepted Accounting Principles (US GAAP) and International Financial Reporting Standards (IFRS).

In addition, subsidiaries can have a variety of ownership relationships, such as total ownership, like Japan in the figure above (C9000 owns 100% of C5000), or the UK subsidiary, which has 80% of its shares owned by Germany. In the Europe group, for example, the financial statements at the group level must reflect the fact that Germany has an ownership interest in UK’s equity.

Also, there are usually transactions between the subsidiaries, so each company can have intercompany sales, cost of goods sold (COGS), intercompany accounts payable (IC AP) and receivables (IC AR), and the like on its books.

Using the prior example as a backdrop, the goal of the consolidation process is to generate a set of group financial statements in the group currency with values that reflect the group accounting standards. Because this corporation is based in the United States, the group currency will be USD, and US GAAP will be the set of standards to go by.

The consolidated financial statements also need to only reflect third-party transactions, not intercompany, so all intercompany sales, COGS, IC AP, IC AR, and so on need to be eliminated.

Next, let’s go over a typical month-end close from a functional perspective.

Performing Consolidation with SAP BPC

From a broad perspective, there are four key steps when preparing for and executing consolidation.

The prepare step includes the setup of the dimensions, loading the master data, creating the business rules, and configuring the security to support the process of consolidation.

The collect step involves collecting data via manual entry, file uploads, SAP ERP integration, and journal entries (JEs). Then the data is validated, and currency translation is performed.

3 Consolidate

The consolidate step involves running the eliminations, reclassification, and data validation.

The report step involves analyzing the data via the Enterprise Performance Management (EPM) add-in for Excel, drilling through to SAP Business Warehouse (SAP BW) queries and SAP ERP, and using SAP BusinessObjects Dashboards.

Now, let’s walk through a more detailed set of month-end activities. A sample list of steps can be viewed from the business process flow (BPF) in the figure below. The following list includes the steps in a typical consolidation BPF:

Balance Carry Forward

The classic first step is to carry forward the prior year balance sheet closing balances into the current year opening balances.

Import Actuals

Then the current month’s financial data from the local subsidiaries is imported into planning and consolidation.

Data Validation

A data validation to perform integrity checks such as assets = liabilities and owner’s equity can be run at this point, as well as later in the process.

Reclassifications

Automated adjustments can be run at this point in the process, as well as later.

Manual adjusting entries to meet the group standards can be entered at this point in the process, as well as later.

Ownership Data

The ownership methods and percentages are entered into the ownership model.

Currency Translation

Local currency is translated into other reporting currencies if necessary.

IC Matching

IC AP/AR differences must be identified and booked.

IC Eliminations—US Method

IC revenue and COGS, for example, are eliminated.

Consolidation Monitor

The Consolidation Monitor is used to run group currency translation and ownership eliminations, for example.

Publish the Group Financials

The final set of financial statements is published.

The steps in your month-end closing process may vary from this example. For instance, you may not use the IC Eliminations—US Method . Also, the sequence of the steps may vary; for example, you might update the ownership data in the very first step.

At this point, you should have a better understanding of the reasons for consolidation and what the process entails. Because the business rules are the center of attention when it comes to consolidating financial statements, let’s discuss those next.

Introducing Business Rules for SAP BPC

First, let’s define business rules and discuss how to turn them on. At the 50,000-foot level, business rules are defined as the planning and consolidation user interfaces to enter metadata into database tables. The metadata includes, for example, source dimension members, target dimension members, filtering criteria, and settings that are used to control the calculations. The system uses ABAP code to read the business rules to perform calculations and ultimately write data records into the InfoCube.

Business rules are defined at the environment level, grouped under the Global Definitions and at the model level. There are two environment-level business rules:

These are different types of consolidation methods such as the 86-Purchase Method, 70-Proportional Method, 90-Holding Method, and 30-Equity Method.

2 Method-based multipliers

This table contains rules that are used to select entity source values and apply percentages to those values to ultimately book new data records.

On the Administration tab, the Methods and Method-based Multipliers are grouped under Global Definitions , as shown below.

There are six business rule types for consolidation-type models, as listed here and shown in the figure below:

1 Currency Translation

This rule is used to translate local currency values into reporting and group currency.

2 Eliminations and Adjustments

This rule is used to eliminate ownership, as well as other intercompany activities.

3 US Eliminations

This is used to perform simpler IC activities, such as revenue and COGS.

4 Intercompany Bookings

This rule is used to book IC differences, as mentioned previously in the IC matching step.

5 Account-based Calculations

This is used to perform reclassifications.

6 Carry-Forward

This is used to carry forward prior period closing balances.

To use a business rule for a model, you must activate it by going to the web client and choosing Planning and Consolidation Administration > Rules > Business Rules > Select Add/Remove Rule Types .

When it comes time to consolidate financials for month-end close, using a solution such as SAP BPC to perform the consolidation can save you time and make your statements easy to read. This ensures a holistic picture of your financial status and properly reported information. This blog post introduced you to basic consolidation with SAP BPC, including the four steps, and provided you with business rules to follow when combining statements.

If you’re planning on making the move to next-generation SAP, check out this blog post on the key changes to period-end closing in SAP S/4HANA Finance .

Editor’s note: This post has been adapted from a section of the book Implementing SAP Business Planning and Consolidation by Peter Jones and Charles Soper.

Recommendation

Is your SAP BPC implementation looming large, or in need of a few tweaks? This book is your comprehensive guide to setting up standard and embedded SAP BPC. For each system, get step-by-step instructions for loading data into and reporting with SAP BPC. Learn about planning, budgeting, and forecasting, and dive into consolidation, from setting up journal entries to using the Consolidation Monitor. See how to migrate to SAP BPC 10.1 to stay on the cutting edge of SAP BPC!

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Implementing SAP Business Planning and Consolidation

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• Implement standard and embedded SAP BPC
• Facilitate fast and accurate reporting with expert tips
• Set up consolidation: ownership, intercompany eliminations, journal entries, and more

Product supplements

Here you can find downloadable supplements for the product.

2809105 - How YTD works for consolidation rule in embedded model

You have configured consolidation for BPC Embedded and want to know how YTD(Year to Date) works for consolidation rule in embedded model.

Environment

Embedded model of SAP BusinessObjects planning and consolidation 10.1 ,version for SAP NetWeaver(BPC 10.1 NW).

Embedded model of SAP Business Planning and Consolidation 11.0, version for SAP BW/4HANA.

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SAP BPC – What is Business Planning and Consolidation?

What is SAP BPC?

SAP BPC is a SAP module that provides planning, budget, forecast, and financial consolidation capabilities. SAP BPC meaning Business Planning and Consolidation. It provides a single view of financial and operational data and a unified solution that supports Performance Management processes like adjust plans and forecasts or speed up the budget and closing cycles.

It delivers built-in functionalities for

• Strategic Planning
• Forecasting

There are two platforms in SAP BPC finance. About 80% of its functionality is same except the difference in the back-end. In each platform, there is two version.

• SAP BPC MS (Microsoft Platform) – SAP BPC 7.5 MS and SAP EPM 10
• SAP BPC NW (Net Weaver Platform) – SAP BPC 7.5 NW and SAP BPC 10 NW.

Like any other module, SAP BPC module too holds master and transaction data. BPC in SAP is divided into two components namely “ Administration ” and “ Reporting “.

SAP BPC Overview

For any organization to run a business successfully financial planning, budgeting, and forecasting are important attributes. SAP BPC software provide everything in one package.

• Unified – Planning and Consolidation in One Product. Single application lessens maintenance, enhance data integrity, and simplifies deployment. It also enables flexible planning & consolidation functions
• Owned and Managed by Business Users : – Business users manage processes, models & reports with little IT dependence.
• An open, adaptable application : – Extends the value of your investment in both SAP and non-SAP environments
• Familiar, Easy to use : – It is easy to use and support native Microsoft Office tools (e.g. Excel) and web browsers accessing a central database.
• Align Financial and Operational plans : – It helps to determine financial goals and operational plans with strategic objectives.
• Reduce budget cycle time : – It helps to reduce budget cycle time.

Let’s see each attribute of SAP BPC in detail,

It helps management team to formulate its vision, mission, core values, and objectives. The team develops strategic plans to uphold its competitive advantage in the marketplace. It helps them to answer the following questions.

• What does corporate want to be?
• What to do?
• How to measure what we do?
• What do operating units need to do to achieve corporate objectives?

It is not just a prediction of future results. It is also a plan of actions and expected operations of the organization over the next year. Budgeting is done for proactive management and measurement of corporate performance.

• How to execute corporate strategy at operating unit level?
• How to measure what operating units do?
• What is the quantitative execution plan of operating units?

It ensures performance progress is monitored, problems are anticipated, and continuous improvement efforts are promoted.

• How to measure that we perform towards achieving our targets and objectives?
• What information would help management decision making?
• How to control performance of corporate?

It is the act of predicting outcomes. It is done throughout the year to reflect changes that have occurred both in the internal and external environment. It determines how the internal or external environment impact on the original plans and budgets? The main objective is to provide more accurate information for less risk management planning and decision making.

What is EPM in SAP?

The EPM solution use is widening over the financial divisions. It is similar to CPM (Corporate Performance Management), BPM( Business Performance Management) and FPM (Finance Performance Management). EPM is being used as a unique repository to manage relevant information.

SAP BPC Architecture

SAP BPC Architecture. It uses various business rules and script logics for doing the planning. The key components in BPC architecture are shown in the image below.

BPC Administration

BPC Administration allows administrators to perform maintenance and setup tasks for BPC client applications.

How to start BPC administration

BPC financial administration has two interfaces; a client application and a web interface. The administration action pane lists the available tasks for both interfaces

To start BPC administration

• Open a browser and type http://<server name>/osoft, where <server name> is the name of your BPC server.
• From the Windows Start menu, select SAP > BPC
• From your Windows Desktop, click the BPC icon
• From the Launch page, select BPC Administration
• From the Administration action pane, select the desired task

The console client is a Microsoft explorer-like window. Where we manage items such as application sets, applications, business rules, dimensions and business process flows. The browser client allows to control application set and application properties, as well as maintain BPC web parameters.

Creating a new dimension

Dimensions represent the entities of a business (e.g., accounts, company codes, and categories). They represent the master, text, and hierarchy data for each of the business entities.

It is possible to create new dimensions in a BPC application set. There is no restriction to create a number of dimensions in SAP BPC. These dimensions then become shared dimensions that are available for use in any application within the appset.

Some dimensions are required dimensions. It must exist in all the applications within an application set. While the dimension type determines the default properties to be included in the dimension. It is possible to add additional properties as needed.

Dimension types

Required in each application

• A = Account type dimension
• C = Category type dimension
• E = Entity type dimension
• T = Time type dimension

Required in each application set

• R = Currency type dimension

Needed to validate currencies that are input in Entity type dimension. This may not be part of any applications within the application set

Required for Intercompany Eliminations

• I = Intercompany

It is also possible to create additional dimensions as a requirement

Un = User defined dimension type. For each user-defined dimension, the number ‘n’ will be incremented. For e.g; U1, U2, U3 and so on

Creating Dimensions

Select Dimension Library on the left side. The action pane will display the related dimension tasks.

To create a new dimension, click on “Add a new dimension”.

Similarly, it is possible to copy, modify, process and delete dimensions. While adding dimensions, you need to enter reference type.

Next in this SAP BPC training, we will learn about BPC reporting.

BPC Reporting

BPC for Office combines the power of BPC with the rich functionality of Microsoft Excel , Word, and Powerpoint. With BPC for Office, we have all of the Microsoft functionality we are used to. On top of it documents, worksheets, and slideshows can be linked directly to the BPC database that has Company’s reporting data.

BPC for Office allows to collect data, build reports, perform real-time analysis and publish reports in a variety of formats. You can save your reports so that you can use them disconnected from the database. You can take reports completely offline and distribute them based on user access rights

A sample layout looks as follows

BPC Security

BPC security is managed in Administration Console. There are four key components in BPC security?

• Users : It is used to add users to the environment and manage their access rights
• Teams : You can define a group of users with same access rights
• Data Access Profiles : It enables setting up profiles for tasks to be performed.
• Task Profiles : It is used to set up profiles and enable access to data in models.
• BPC definition or SAP BPC means: A SAP module that provides planning, budget, forecast, and financial consolidation capabilities.
• BPC stands for Business Planning and Consolidation.
• SAP BPC provides you with a single view of financial and operational data.
• SAP BPC delivers built-in functionalities for
• SAP BPC Administration is a tool that allows administrators to perform setup and maintenance tasks for BPC client applications.
• SAP BPC supports Microsoft Excel, Word, and Powerpoint. SAP Business Planning Consolidation for Office allows to collect data, build reports, perform real-time analysis and publish reports in a variety of formats.

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Hire SAP BPC Consulting Experts

SAP BPC stands for business planning and consolidation. It is a software which support all operational and financial activities in an organization. It is an application that is dedicated to financial transaction processes on one platform. It helps in accelerating activities like automating and streamlining business forecast, planning and consolidation in an organization while reducing compliance risk. SAP BPC uses single unified platform which allows for reduced administration and support requirements in areas such as model creations and security.

By implementing this software, organizations can eliminate the need for multiple planning solutions to get help in dynamic economic conditions and to keep pace with the speed of business. It supports two types of migration– SAP Netweaver and Microsoft excel. You can hire SAP BPC freelance experts on some of the top freelance bidding site for designing and deploying SAP products in your business.

What Does an SAP BPC Professional Do? 

SAP BPC (Business Planning and Consolidations) professionals will be responsible for successful delivery of the planning and consolidation solutions to the clients. They work on SAP BPC software which is aimed at support planning, financial reporting and consolidation. They ensure that the software enables users to budget, conduct forecasting, financial consolidation as well as planning. They develop the feature which can allow the users to get real time access to data through SAP S/4 HANA. They work to confirm that the software can run on numerous platforms such as Microsoft, SAP BW/4HANA and SAP Netweaver.

These professionals use formal methodologies for gathering, designing, building/testing and deployment of SAP applications. They also have exposure to other EPM tools like Cognos, Hyperion or other consolidations like SEM-BCS. SAP BI experts are IT professionals who assist businesses with defining reporting requirements.

You can find SAP BPC freelancers on Guru.com, one of the best platforms to hire a professional. Before you hire SAP BPC freelance experts, do ensure that they: -

Should have knowledge of BPC technology (Embedded version) on HANA platform

Can understand business process and application requirements to design, build and configure applications

Good Analytical and Problem-solving skills

Qualification of SAP BPC professional

Engineering Degree in Computer Science or its equivalent/ MBA Finance/CA background

Hands-on SAP BPC experience

Must have worked on at least 3-4 projects Implementation / Support / Migration

Hands on experience of designing planning objects (DSO, Aggregation Level, Planning Functions, WorkStatus etc)

Benefits of Hiring SAP BPC professional

They can conduct what-if-analysis for business decisions which can impact your scenario-based planning

They will collaborate data which will increase accuracy in business planning and accountability

They will work to align your plans with strategic goals and hence, decrease the cycle time

They will minimize the compliance risk in the organization by providing best quality of data

Once a Freelancer has been hired, a WorkRoom is created for the job on Guru. Use WorkRooms to communicate with your Freelancers and team members, keep track of work, upload files and manage multiple jobs easily. 

Find talented SAP BPC Freelancers on Guru - top online freelance platform. Post a job for free.

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