application letter for refund amount

How to Write a Refund Request Letter and Samples

In the case of goods or services, a refund request letter is a formal request to return money paid for them. It is written to the merchant and should contain information about the transaction, the reason for the refund, and the expectations for reimbursement. You may request a refund for several reasons. Whether you are an unsatisfied or angry customer , there are always diplomatic ways to go about all these.

Why is a Refund Request Letter Essential?

If the goods or service you purchased did not meet your expectations, you must notify the retailer in writing through a refund request letter.

Best Practices for Writing a Refund Request Letter

• Request a refund politely and in a proper manner.
• Include product information, such as what you bought, when you bought it, and how much it cost.
• Make clear why you’re returning the product.
• Ensure essential details about the transaction, such as the delivery date and location.

How to Write a Refund Request Letter

Before you even approach an organization for a refund on goods or services, you need to know the best way to go about everything. With this guide, you will learn the best scenarios of when and how to write a refund request letter.

Make Sure You’ve Read the Policy on Refunds

Some retailers do not provide refunds. Even if a policy did exist, it wouldn’t matter if the seller didn’t explicitly communicate the transaction conditions.

Unless the retailer has a specific return policy, customer rights will generally be dictated by state law. However, keep in mind that even tight “no return” rules may not be enforced if the given products or services are faulty, hazardous, or otherwise not as promised.

If you’ve ever had to return an item to the shop, you will know that the procedure is unpleasant but straightforward. In most retail stores, you may seek a refund within 30 or 60 days after the purchase date, although others may have a no-refunds policy.

Find Your Receipt

The importance of documentation cannot be overstated. Although it may be challenging to get a copy of the original receipt, you should not give up hope since your bank’s online account summary page will likely include a copy of the transaction.

9 Examples of Replies to Customer Complaints Email

Detail the Reasons for a Refund

When writing an email to refund money be specific about why you want a return, but be sure that your request is within the parameters of the refund policy. The better the problem, the more objective and provable it is.

Request Payment or Credit

Do not be vague in your letter of complaint. Verify that the retailer has received the refund request letter and take the necessary steps to ensure receipt. With refunds, timing is crucial. Therefore, it’s best to seek a refund as soon as possible after the initial transaction has occurred.

Take Additional Action

Unfortunately, there are still retailers who will not budge even after a refund request letter. If you haven’t received a refund by the due date, it may be time to escalate the situation. To get your money back, you may file a consumer complaint with the State Attorney General’s Office: File a consumer complaint or post an unfavorable evaluation of the business online.

A problem arises when the store in issue is a long way away. Many gaming platforms, such as Origin, Steam, Blizzard, and well-known e-commerce companies like eBay and Amazon, have their policies for seeking refunds.

Even if you prefer to purchase online, you may run into issues with missing components, broken goods, or long delays.

Refund Letter Examples, Samples, and Templates

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Getting a refund can be messy and sometimes frustrating. But, if you know the right way to go about the whole thing, you can rest assured that the process will be smooth. So, instead of going through the turmoil of raising voices, follow the guide in this article to write the perfect refund request letter. The templates here can also be of great assistance to you.

Check out more  Refund Request Letter templates and samples

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Jim Blessed

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Sample Letter For Request A Refund

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A letter for requesting a refund is written when a client or customer is dissatisfied with the goods or services provided. The products or services may fail to meet the requirements specified or expectations. This letter is written by an individual or company who have purchased products or services. 

The request for refund is addressed to the individual or company that delivered the services or goods.

Letter for requesting a refund is essential to formally notify the service or goods provider that what you purchased did not meet your specifications or expectations. 

To maintain good business relationships, a letter requesting a refund outlines the reason the dissatisfaction to enable the relevant company to rectify the problem and improve. This letter is also important for documentation and follow-up purposes to ensure that both parties are in an agreement.

Tips for writing a sample letter for requesting a refund

• Refer to the goods or services you are requesting a refund
• Give a sincere reason why you are requesting a refund
• Be precise about the amount you wish to be refunded
• Mention details of the transaction such as dates and place of delivery
• Demonstrate professionalism and politeness in the letter
• Keep brief and straight to the point
• Keep the content formal
• Include reference numbers or codes relevant to the refund
• Attach support documents if available

Sample Letter For Request A Refund Templates

It is essential to ask for a refund in a polite and formal language. Here is a request for a refund template and sample letters that will guide you through requesting a refund formally.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the ____________ of the ____________ company. I hereby write to you regarding ____________ that we ordered from your company and delivered to address ____________ on ____________. I am sorry to inform you that we are deeply disappointed in the performance and the quality did not meet our expectation.

We ordered the new models of ____________ so that we can upgrade our systems but we are unable to achieve this. Our systems now are slow and dysfunctional despite the trials to rectify the problem by your technical team. Therefore we wish to request for a refund of ____________ dollars for the service as we have already made an order to a different company.

Kindly find the delivery note and other support documents of the delivery reference number ____________. You have never disappointed us in the past and we would like to maintain our business relationship. Kindly honor the refund request at the latest ____________ so that we can close this transaction.

Your Truly,

(__________________)

__________________ __________________

Date (Date on which letter is written)

______________ ______________

Dear ______________,

This is to bring to your kind attention that we have recently cancelled our order regarding the purchase of ______________ from your store. We have already made the payment in advance and now would appreciate if you could arrange for the refund of the same. The payment has been made via __________ and the number is ________________.

I would be very grateful to you if you could do the needful at the earliest as it is more than two months that we have not received our payment back. I would be obliged if you look into the matter personally and arrange my refund at the earliest.

Thanking you,

Yours sincerely,

(_____________________)

Sample Letter For Request A Refund Samples

When you are not satisfied with a product or service, you may request to have your money back. Have a look at a request for a refund template and sample letter that you can use to tailor a formal request.

Jonas Hudson,

Redline Group

8207 Circle Lane

East Orange, NJ 07017

United States

Date:____________ (Date on which letter is written)

Ricky Mullins,

Diva Designers

10 Pilgrim Lane

Powell, TN 37849

Sub; Request for a refund

Dear Mr. Mullins,

My name is Jonas Hudson, the procurement manager of Redline Group. I hereby write about fabrics that we bought from you and delivered to us on 7 th February 2019. I am sorry to inform you that we are deeply disappointed with the goods you delivered since the quality did not meet our expectations. We delivered the fabrics to our customers but they rejected them and returned the product despite our persuasion that we would compensate for the loss.

Therefore, we wish to request for 50,000 dollars refund following the return of the fabrics to you. Kindly make this refund promptly so that we can also do the same with our customers. The reference number for the delivery is RLG/FRB01/02/2019, kindly find other supporting documents for this transaction attached below.

It is too late to make a replacement and we wish that you honor our refund request urgently.

Thank you for your understanding. 

Yours Sincerely,

Jonas Hudson

Mr. William John

Customer Care Manager

Ascent Electronics

Mr. Albert D Costa

18, Park Avenue

Sub: Requesting a refund of my payment

Dear Mr. John,

I want to bring to your kind attention that we have purchased an electronic washing machine from your store two weeks back, and was disappointed with its performance. It didn’t even work for a single day. We have written a request letter for the refund, but to date, we have not got any response. It was a complete dissatisfaction for us.

We have made the payment through cheque and the cheque no. 00981 dated 1st August bank name: Axis Bank. I would be very thankful to you if you could look into the matter as to why this delay has happened and provide our refund at the earliest.

Your promptness in this regard will be highly appreciated.

Albert D Costa

Sample Letter For Request A Refund Email Formats

In case you are wondering how to approach your supplier with a refund request in a polite manner? Here is a good example of a request for a refund in an email format that will help you out.

Dear Ms. Maxwell,

I write to you on behalf of Topaz Computers concerning computer software that we purchased from your company in December 2019 to upgrade our systems. The software was delivered to our office location and installed by your technical team on fifty office computers on 15 th December 2019. 

We are completely disappointed in the performance of twenty office computers, their systems failed three days after the upgrade. Thereby, we wish to request for 100,000 dollars refund for the twenty computers that failed to function as we expected. Your technical team has tried to rectify the problem but this has not worked and we are forced to dispose of the computers.

I herewith attach the delivery note and other support documents for the transaction. The reference number for the purchase is Topaz/PRS/12/2019. I hope you understand our situation and consider the refund request so that we can replace the computers. Kindly do the needful by 2 nd February 2020.

We hope to continue doing business with your company even after this hiccup. We value and appreciate your services and we would be disappointed to lose you.

Thank you for understanding.

Best Regards,

Karina Stark

Dear Mr/Mrs

This is about the order of sales as a place by us __________(Date). We want to bring to your attention that in the subsequent weeks the order has been canceled by us. The same has been informed to you by the Letter no._______ date________ (Date).There has been no communication from your side for refunding the amount.

We want to insist on the refund of the advance amount paid by us while placing the order. The net amount Rs_______ as paid by Demand Draft no.__________ on date_________(Date) is to be kindly returned as the agreement remains defunct.

Kindly arrange for the early payment of the refund amount instead than the earliest possible.

All the communications in this regard may be addressed directly to the manager sales department.

Name ____________

Designation____________

A delivery may fail to meet your expectation. In such a situation, it is important to inform the supplier about the problem as you request a refund if you are not interested in a replacement. 

When writing a refund request, you should be sincere about the problem, use polite language and formal content. Also, include relevant details about the delivery like dates, reference numbers, and other support documents.

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Refund Request Letter Sample: Free & Effective

With extensive experience in drafting refund request letters for various scenarios, I’ve learned that clarity, politeness, and thorough product knowledge are key to effectiveness. I’m here to guide you through creating a persuasive letter to secure your refund.

Key Takeaways:

• Understand the purpose and importance of a refund request letter.
• Learn the essential components of a refund request letter.
• Follow a step-by-step guide to write an effective letter.
• Free Templates : Access customizable templates for personal use.
• Discover tips for increasing the success rate of your request.

Understanding the Purpose

A refund request letter is a formal way to ask for your money back when a product or service does not meet the promised standards. It’s not just about stating your disappointment; it’s about presenting a clear case as to why you deserve a refund.

Essential Components:

• Personal Information: Your name, address, and contact details.
• Company Information: The name and address of the company.
• Details of Purchase: Include date, amount, and nature of the purchase.
• Reason for Refund: Clearly explain why you are seeking a refund.
• Supporting Evidence: Attach receipts, photos, or other relevant documents.
• Request for Action: Clearly state your expectation for a refund.
• Closing: Politely thank them for their attention to the matter.

Step-by-Step Guide

Step 1: Gather Information Collect all relevant information about your purchase, including receipts, order numbers, and any previous communication with the company.

Step 2: Draft the Letter Start with your personal information, followed by the date and company details. Then, clearly state your reason for requesting a refund, supporting it with evidence.

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Step 3: Be Clear and Concise Explain your situation in a straightforward manner. Avoid overly emotional language; stick to the facts.

Step 4: Attach Evidence Attach all supporting documents. This could be a receipt, photos of a defective product, or email correspondence.

Step 5: Review and Send Proofread your letter for any errors and ensure it sounds polite yet firm. Then, send it via email or post, depending on the company’s preferred method.

Real-Life Example

When I received a faulty blender, I wrote a refund request letter. I included photos of the defective product and highlighted how it differed from the description online. My request was processed within a week.

Template for Refund Request Letter

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Company Name] [Company Address] [City, State, Zip Code]

Dear [Company’s Customer Service Department],

I am writing to request a refund for [Product/Service Name] purchased on [Purchase Date]. The reason for my request is [briefly state your reason].

Despite [describe your experience or the product issue], the product/service failed to meet the expected standards. Attached, you will find [mention any attached evidence like receipts, photos, or correspondence].

I kindly request a full refund of [Purchase Amount]. I have attached the necessary purchase documentation for your reference.

Thank you for your attention to this matter. I hope to receive a prompt response to my request.

[Your Name]

Writing a refund request letter doesn’t have to be daunting. By following these steps and using the template provided, you’re well on your way to articulating your concerns and getting the refund you deserve. Remember, clarity and politeness are your best tools.

Tips for Writing a Refund Request Letter:

• Be polite but firm.
• Provide all necessary details.
• Attach supporting documents.
• Keep a copy of your correspondence.
• Follow up if you don’t receive a response.

Comments Request: Have you had experiences with writing refund request letters? Share your stories and tips in the comments below!

Frequently Asked Questions (FAQs)

Q: What is a refund request letter?

Answer : A refund request letter is a formal letter that is written by a customer to a company or business requesting a refund for a product, service, or deposit that was paid for but did not meet the expectations or requirements of the customer. 

The letter should be written in a polite and professional tone and should provide all necessary information and documentation to support the request.

Q: When should I write a refund request letter?

Answer : You should write a refund request letter when you have purchased a product or service that did not meet your expectations, or you have overpaid for a service, or you are entitled to a refund of a deposit that you paid. 

You should first attempt to resolve the issue with the company or business directly, and if that fails, then you can write a refund request letter.

Q: What information should be included in a refund request letter?

Answer : A refund request letter should include the following information:

• Your name and contact information
• The name and contact information of the company or business
• The date of purchase and the amount paid
• The reason for the refund request
• Any supporting documentation, such as a receipt, invoice, or contract
• A clear request for a refund
• A polite and professional tone.

Q: What is the format of a refund request letter?

Answer : A refund request letter should be formatted as a formal business letter. It should include the recipient’s name and address, a subject line that clearly states the purpose of the letter, a salutation, the body of the letter, and a closing.

Q: What should I do if I don’t receive a response to my refund request letter?

Answer : If you do not receive a response to your refund request letter, you should follow up with the company or business by phone or email. If that fails, you can file a complaint with the relevant consumer protection agency or seek legal advice. It’s important to keep copies of all correspondence and documentation related to the refund request

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I found the post extremely helpful, as it provided clear and effective guidelines that made my refund process much smoother!

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Refund Request Letter (Free Template)

Ready to create your free refund request letter using our AI-powered tool?

Most businesses have set refund policies that allow people to request a refund within a specific timeframe. However, these days most of us rely on e-commerce websites like Amazon, eBay, etc. The request process may not be so straightforward in situations involving online purchases. Or even if you go to a physical store and ask for a refund sometimes the store refuses to honor its refund policy.

If you end up in any of these situations, consider contacting the seller by sending a refund request letter . In this article, we discuss how to write a refund request letter, what to include in the letter, and provide a sample refund request letter.

Did you know we have a free tool powered by AI that helps you create a refund request letter?  Check out our letter writing tool.

Common Reasons to Send a Refund Request Letter

Unsure of when to send a refund request letter? Here are some common reasons we have seen: 

A business billed for an item you never received.

You received an item that was damaged or defective. 

The item the business sent you was not what you ordered.

The service or product the business provided was not satisfactory.

You paid a contractor or mechanic for work they never did. 

The auto repair shop improperly repaired your car.  

Why is a Refund Request Letter Important?

A refund request letter is a written request for the return of payment for products or services. A well-crafted refund request letter can be a useful tool if you are having problems with a business. For example, if the business refuses to honor its refund policy even though they have delivered a damaged product you can send them a refund request letter. 

Here are some reasons to first send a refund request letter to a business before taking legal action:  

Depending on the state you are filing a lawsuit in, you may be required to demand payment from the business before filing. For example, in California, small claims court demanding payment is a requirement. Some small claims courts want to see that you reached out to the business before filing a lawsuit. The easiest way to do this is by sending a refund request letter. 

A refund request letter signals to the business that you are serious about getting your money back and you are willing to take action. 

Sending a written refund request letter assures you there is a record of your attempt to seek payment . So while requests for refunds can be made orally, we recommend making any offers in writing. Writing a letter can sometimes be very effective as it is a more formal way of making a request. 

The most important reason to send a refund request letter is that it may lead to you getting your money back quickly and efficiently!  

Do I Need to Hire an Attorney to Write a Refund Request Letter?  

Many of our clients ask us if their letter requesting a refund needs to be written by an attorney. There is no formal requirement that states you need an attorney to write your refund request letter, you can do it on your own. Further, it may be hard to find an attorney to write a refund request letter for you because an attorney may not be willing to take on a case that might settle easily. Ultimately, the decision to hire an attorney or not is up to you. 

What to Include in Your Refund Request Letter

Unsure of what to include in your letter? Below we have included suggestions on the most important things to include in your refund request letter. Always make sure the letter is addressed to the business that sold you a product or provided a service. For the most part, the letter should include basic details about the transaction, the reason why the refund is sought, and expectations for repayment.

Here are a few suggestions of what to include in your refund request letter:

Include details about the transaction. For example, if you paid for services not rendered and are now asking for a refund make sure to include an invoice from the business for the services.   

Explain why you are seeking a refund, but make sure that your reason falls within the refund policy. For example, was the product defective and if so does the business’s refund policy allow refunds for defective products? 

Include your contact information so that the business can reach you in case they would like to accept your refund request. The best way to communicate with a business is in writing, include an email address along with any other form of communication you are comfortable with. 

Include where you would like to receive payment. If you paid for the product or service with a credit card consider asking the business to refund the balance to the credit card you used to make the initial transaction. 

Attach other documents that may be necessary and could be used as evidence later in case of legal action. For example, a receipt for the item or an invoice from the business for services rendered. 

Include a deadline to respond to you. You may want to consider giving the business 14 days to respond to you and state that if they do not respond within that time, you intend to sue them. 

Once you have sent a refund request letter, keep it in your records. In the event, you do end up filing a small claims lawsuit you can bring it to the hearing and show it to the judge. This is especially handy if the business states they didn't receive the letter.

Refund Request Letter Sample 

Here is a video on how our letter-writing tool works:

Below is an example of a refund request letter. This sample refund letter involves someone requesting a refund of their initial money payment. When using this sample replace those facts with facts from your situation and insert the relevant information. For example, if you are requesting a refund for services not rendered you can still use this sample letter just make sure to insert the correct corresponding details. 

How to Send a Refund Request Letter

We recommend sending your refund request letter in a way that ensures that it was  delivered.  This way, you know that the other party received your letter. If you later need to escalate to court, you can provide this evidence to the judge.

Sending the letter via email:  if you send the letter via email, you will want to use a software that tells you whether the other party received your email and opened it.  With our letter-writing tool, you can track whether your email was delivered and opened.  Check out our letter-writing tool.

Sending the letter by mail:  you will want to obtain tracking information for your letter to have proof of delivery. In my experience, it tends to be difficult to obtain signature confirmation at delivery as many individuals will avoid signing for mail or they will sign illegibly. However, many times a letter tends to be presumed delivered as long as the letter was mailed to a known address and tracking states that it was delivered.  Pro Tip:  I have also learned that USPS tends to not be the most reliable at providing tracking information as they fail to finish scanning the letters at delivery. You will want to be prepared to use FedEx or send multiple letters via USPS.  With our letter-writing tool, you can mail your letter and obtain tracking.  Check out our letter-writing tool.

If I were sending a refund request letter, I would email and mail the letter. Mailing the letter is a more formal approach and you may be taken more seriously.

What To Do If the Refund Request Letter Doesn't Work?

If you sent a business a refund request letter and do not receive a response, you may want to consider suing them in small claims court.  Small claims courts handle a variety of cases at a low cost. This is because small claims courts were intended to be affordable and user-friendly. In some small claims courts, attorneys are not even allowed to represent you! Consider filing a small claims lawsuit if a business refuses to provide you with a refund.  

Learn how to file a lawsuit against a business in our 50-state guide to small claims.

Claudia Diaz

Legal Educator @ People Clerk. Claudia holds a J.D. degree and is a certified mediator in New York and Florida. She has participated in dozens of small claims mediations in New York City courts.

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How to Get a Refund

How to ask for a refund is an important life skill, and it’s surprising how many people don’t know how to ask effectively. Getting your money back from a company is actually really easy. I’m going to share some word for word scripts below, and a detailed breakdown so you can customize the scripts for your own needs. You can copy these scripts for your own refund requests.

For your convenience, here are quick links to the example request for refund letters.

Sample Request For Refund Letter #1

• Sample Request For Refund Letter #2
• Sample Request For Refund Letter #3

Hello Customer Service,

I am a customer of [The Business].

I had a bad experience with [specific product] and this caused [specific headache].

Can you please refund the purchase price?

[Your Name]

The refund letter sample above is simple, but includes the four essential elements of an effective refund request. I’ve used this email script to request refunds from a variety of businesses. The rest of this article includes more information about how to ask for a refund politely, specific examples of how I’ve successfully received refunds, and how to customize the refund request letter for your own needs.

But first a little about WHY you should ask for a refund.

Why You Should Ask For a Refund

Businesses exist to earn profit for their owners, and corporations actually have a legal obligation to pursue that profit.

On the shareholder end, dividends and buyouts are dope. But as a consumer, it’s all your money going into their pockets. I believe you have a moral obligation to protect your money. That obligation doesn’t mean you need to horde your pennies, and it doesn’t mean you need to be stingy with others. The moral obligation means that if you can maximize your earnings and avoid wasting money then you should be in a great position to push humanity forward , which IMO is what we should all be working on.

In Canada and the US and many other countries a contract is basically “a meeting of the minds”, which is represented most clearly by offer and acceptance.

You: “I offer you $85 for this wooly cardigan.”

Store Clerk: “Why that would be just fine, I accept your offer. Here is your wooly cardigan.”

Every time you purchase a product or service you are making a contract like this. It doesn’t matter if you are a visionary billionaire trying to purchase second-hand rockets from Russia, or if you are me buying Rainbow Light Fish Oil Capsules on Amazon; a contract exists.

Your part of fulfilling the contract is easy, you give the business money or a promise to pay the money within a specified amount of time.

In return, the business gives you a product or service that meets the agreed specifications.

To the extent the product or service you receive falls short of those agreed specs, you deserve a refund. And many businesses are HAPPY to return your money; their reputation matters more than your $10.

For example, my company Museum Hack has a generous refund policy: LOVE your museum tour or get 100% of your money back. The reality is that most folks do love the experience, however if they didn’t we would rather give their money back than have them feel like it was a waste or not really worth it.

So, how do you get a refund? Here are three specific examples…

Example #1: Chipotle Refund

I love Chipotle. I wish Chipotle would open more locations in Canada and China so that I could eat Chipotle every day, instead of just every day that I’m in the US.

Chipotle is awesome because you can get big portions of reasonably good quality food, fast and pretty affordable. Even with the limited options, your meal feels very customized. “I’ll take a bowl for here, with brown rice, both beans, sustainable pork, veggies, mild, medium, cheese, guac, and any lettuce you can fit on top.”

But Chipotle’s fast, customized service, combined with how busy they usually were pre-e coli scare, means that sometimes they blow it. I’ve had burnt Chipotle, undercooked Chipotle and unfriendly Chipotle. I ask for a refund every time.

TBH, the first time I asked for a refund from Chipotle it was kind of a douchey email, and if I received it I would be like, this guy is a Rule #1 . But mechanically it worked; Chipotle sent me a gift card for a free burrito.

The second time, they sent me two free burritos.

The third time? Four free burritos.

I call this Exponential Burrito Growth Theory. Though full disclosure: the second time I requested a refund, Chipotle actually denied it. So of four requests, three were granted, with a total of seven burritos.

Here is an actual request for refund letter I sent to Chipotle:

Sample Request for Refund Letter #2

Hi Chipotle,

I’m a big fan of your restaurant — I eat there a few times per week.

But tonight’s experience was really disappointing. I introduced three friends as first time customers, and the food wasn’t good. The rice was really under-cooked, the veggies were burnt, the meat & guac portions were very small (kind of sprinkled on instead of the normal portion). Your staff were friendly but they seemed very new and not well trained yet.

I’d like for you to refund my bowl ($12 pork w/ guac). My friends don’t know how good it usually is (one of them didn’t finish), so it would be nice if you sent coupons for free bowls so they can try again.

My address is: ####

Thank you, Michael

And here is Chipotle’s reply…

I’m really sorry the food was such a let down when you brought some friends to experience the deliciousness of Chipotle! I’ll get in touch with our #### Chipotle team about this, and I’d be more than happy to invite all of you back with a meal-for-four card (to be used in one visit). Since you’ve already provided your address, I’ll get that in the mail for you.

Sincerely, Zach

Customer Service Coordinator Chipotle Mexican Grill

FYI, when Chipotle sends you a gift card it’s actually for a full meal, so you can load it up with guac, nachos, etc. and it’s still covered. That means the 4x meal card was worth like $64.27. That was enough to feed me, two friends, and the lady in front of us in line.

Why do you get your refund? Because it’s an easy tool for customer service to keep people happy and because the four step ask format works. Notice the email has a logical flow, which is basically this:

• I establish credibility, “I’m an existing customer”;
• I explain the problem, “the food today was level 0 burrito”;
• I explain why it matters, “my friends were trying Chipotle for the first time”; and
• Make a clear ask, “please send all the free burritos to this address.”

Note: Do you want to ask for a Chipotle refund? Submit your request on this page .

Alright, onward to a popcorny example: movie theatres.

Example #2: How to Get a Refund From a Movie Theatre

Going to a movie should be a very standardized experience: there is no rice to undercook and no sustainable pork to under-serve. In fact, movies theatres really just have to get two things right:

• Show the movie that you bought a ticket for, even if it’s terrible; and
• Provide a reasonably acceptable environment for you to watch it in (clean, quiet, etc.).

The last time I asked a movie theatre for a refund, it was because even though Godzilla was good, the guys in front of me talked through the entire thing. I don’t have the original refund request, but it was something like this.

Sample Request for Refund Letter #3

Hi Movie Theatre,

I’m a regular customer; I come to your theatre five or six times per year.

Last night I had a bad experience. The movie, Godzilla, was good, but the three guys sitting in front of me talked through the whole thing. It was hard to focus on the movie.

Would you be willing to send me two free passes to try again?

My address is ####.

And here is the movie theatre’s reply:

Thank you for your recent note regarding your visit to #### to see Godzilla in AVX last week.

I am sorry to hear that your viewing was disturbed by a fellow guest. If anything like this were to happen again, please feel free to let a cast member or manager the day of and we can work to rectify the situation immediately.

If you would provide me with your mailing address I would be happy to send 2 courtesy passes to your attention.

Chris is right, I should be less of a passive bystander in my own life.

This email followed a similar format as the Chipotle one, so I’ve included it here for two reasons. First, because having a few specific examples to draw from may help you craft your own messaging; and two, because you may not believe companies are willing to provide refunds.

One more example.

Example #3: How to Get a Refund From Your Phone Company [Advanced Mode]

This section could also be called, “how to get a refund from your bank or credit card company.” Both of these institutions are notorious for adding fees that make you sad, and a great way to get happy again is to have them reverse the $4 charge on your account.

Unfortunately, here is how most of these conversations go:

You: “Hi, ummm, I don’t recognize this $78 charge on my account. Can you help me figure it out?”

Customer Service: “Sure, I see here that you made a three hour call to your uncle Louie while you were hiking through the mountains in Kyrgyzstan, so these are roaming charges.”

You: “Oh, but I didn’t know there would be roaming charges. Is there anything you can do?”

Customer Service: “No.”

And then you grumble about terrible customer service at big phone monopolies. The truth is, the company couldn’t give you a refund because you didn’t ask. The next time you call your phone company, bank, credit card company or really any scenario where you didn’t read your service agreement and still want a refund; all you have to do is replace “is there anything you can do?” with “can I have a refund”? And watch what happens. Those five magic words can melt fees away.

Now for a few more rules…

The Rules of Asking For a Refund

Just because you know how to ask for a refund, doesn’t mean you should. And even if you should ask, you still have to play within reasonable parameters.

Here is what I recommend…

• You need to have a legit reason to ask for a refund. You’ve just learned ninja-magic advanced persuasion tactics for asking for a refund and this power should never be abused. Follow the Spider-Man Rule (with great refund power comes great refund responsibility).
• You need to ask clearly. If you send a 37 page request for refund letter, customer service won’t know exactly what you want. Instead, ask for exactly what you want and do it in a concise way.
• You need to ask for a refund politely. Customer service reps deal with cranky people all day long. Ask politely and they will want to help you.
• You need to ask for your money back in a reasonable amount of time. A nightmare in customer service is, “I bought this six months ago and now it doesn’t work.” It’s your own fault for buying into planned obsolescence.

Bonus Tip: If a company will not refund your money after the first ask, then it’s okay, and sometimes necessary, to ask for a refund more than once.

Example #4: The “Company Will Not Refund My Money” Request

Themeforest.net has bad customer service, or at least the two times I have engaged with them. The first time was because I bought a blog theme and the blog titles didn’t display at all; at the time I didn’t know how to fix this code on my own. Themeforest refused to refund my money. The second time, the code I bought was for the payment processor on the my anti-child slavery fundraiser. I wanted a popup subscription form, which the plugin appeared to have but actually didn’t. On the first request for refund, Themeforest gave me credit but refused to give cash. On the second request for a cash refund, they refused to give it. On the third request, they gave the cash refund. Note that I think Themeforest’s product is good and acknowledge they have a unique challenge; their product is code which means people could easily take advantage by asking for a refund and then just using the code anyway; but still, IMO better to have great customer service than to maximize your margins.

And if all else fails, complain on Twitter.

Important: Confirm Your Refunds

Earlier this year I bought a mattress online for ~$700. I returned the mattress, and the merchant sent me an email saying the funds would be returned to my account in 7 to 10 business days. Great! Two months later, I realized I didn’t recall the funds coming through, and I couldn’t find any record of the transaction in my bank account. I emailed the company and they said they were waiting for me to send in photos of the mattress tags, which was a requirement of another refund method but not the one I did. The mistake was on the company’s end, and they corrected it immediately. However, in the two months waiting period, the company sent zero notifications of the hold up. The mattress scenario is just one of many potential mixups, so my recommendation is that if you are waiting on a refund for a significant amount, to check and make sure it comes through.

The Top Google Answers for “How to Ask For a Refund”

If you Google “how to ask for a refund” the results are pretty terrible (and similar for “how to get a refund” or “how to ask for a refund politely”).

These are some of the top results:w

• wikiHow has a 15 step guide , plus pictures of a lady writing her new novel, “Give Me a Refund or Face the Legal Consequences.” You don’t need to write a letter that long, and you don’t have to get legal.
• reddit being reddit . The advice isn’t bad, it’s just super vague, “don’t be a dick because then customer service won’t want to help you.”
• This SEO site that cares more about appearing on the first page of Google than it does about helping you. The examples are okay, but we can do better.
• Steam’s refund page , which is specifically for requesting refunds for computer games on Steam. Interesting fact: There are ~720 monthly Google searches for “how to get a refund”, and 12,000+ for “how to get a refund on steam.”
• Paypal’s cancel payment feature , which is useful but not super relevant.
• This FeeX thing , which appears to be a useful service but the post itself is all fluff.
• This token Quora answer , which has reasonably good tips but no full script you can use.
• A language learning page , where they translate “I want a refund” to Japanese.
• This guy , who is pondering how to REPLY to a refund question.
• And this 30 minute podcast , which is seriously a 30 minute podcast about how to ask for a refund.

3 thoughts on “How to Get a Refund”

Thanks sir. Well written, and hopefully it will motivate me to be more assertive, instead of seeing money just melting away. I appreciate your writing style.

Very much enjoyed this blog. Very helpful information – in particular being polite and establishing credibility. Thanks for the email samples – very helpful.

I want to.take refund for my money that they charge thru to my gcash… I don’t know what happen and I’m.surprise of that… I need it for my payment but they took 255p

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Application for Amount Refund (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for amount refund.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Regarding Request for Refund of Amount – Application for Reimbursement

First, find the sample template for application for amount refund below.

To, The Manager, [Company Name], [Company Address], [City, State, Pin Code]

Subject: Application for Amount Refund

Respected Sir/Madam,

I am writing this letter to request a refund of the amount I paid for the [Product/Service] on [Date of Purchase]. I have attached the receipt for your reference.

I am not satisfied with the [Product/Service] as it did not meet my expectations. I have already informed your customer service team about the issue but did not receive a satisfactory solution.

I kindly request you to process the refund at the earliest so that I can get my money back. I would appreciate your prompt action on this matter.

Thank you for your attention to this request.

Yours sincerely,

[Your Name] [Your Contact Information]

Below I have listed 5 different sample applications for “application for amount refund” that you will certainly find useful for specific scenarios:

Application for Refund Due to Cancelled School Trip

To, The Principal, [School Name], [School Address], [City, State, Pin Code]

Subject: Application for Refund Due to Cancelled School Trip

Respected Principal,

I am [Your Name], a student of [Your Class and Section]. I am writing to request a refund for the school trip that was cancelled recently. I had paid an amount of [Amount Paid] for the trip scheduled on [Trip Date].

Due to unforeseen circumstances, the school trip had to be cancelled, and I understand the reasons for it. I kindly request a refund of the amount I paid for the trip so that I can use it for my educational expenses.

I have attached a copy of the payment receipt for your reference. I would be grateful if the refund process could be initiated at the earliest.

Thank you for your understanding and prompt action in this matter.

[Your Name] [Your Class and Section]

Application for Refund of Overcharged Fees

To, The Manager, [Name of the Organization], [Address of the Organization], [City, State, PIN Code].

Subject: Application for Refund of Overcharged Fees

I am writing this letter to bring to your attention that I have been charged extra fees for [mention the reason, e.g., tuition fees, library fees, etc.] at [mention the name of the school/college]. I have carefully reviewed my fee receipt and noticed the discrepancy.

I believe that there has been a mistake in calculating the fees, and I kindly request you to refund the excess amount that has been charged. The extra charges are causing financial difficulties for my family, and it is important for us to have the correct fees reflected in the receipt.

I have attached a copy of the fee receipt highlighting the overcharged amount for your reference. I would appreciate it if you could look into this matter at the earliest and process the refund accordingly.

Thank you for your attention to this matter. I look forward to a prompt resolution.

[Your Name]

Application for Refund for Faulty Product Purchase

To, The Manager, [Company Name], [Address], [City, State, Pin Code]

Subject: Application for Refund for Faulty Product Purchase

I am writing to inform you that I recently purchased a [Product Name] from your store on [Date of Purchase]. However, I regret to say that the product I received is faulty and not working as it should.

I have tried to use the product several times, but it does not [explain the issue briefly – e.g., turn on, heat up, play music, etc.]. This has caused me a lot of inconvenience as I was looking forward to using it.

I kindly request you to refund the amount I paid for the product so that I can purchase a working one. I have attached a copy of the purchase receipt for your reference. I hope you understand my situation and take prompt action to resolve this matter.

Thank you for your attention to this issue. I look forward to a quick resolution.

Application for Refund of Unused Gym Membership Fees

To, The Manager, [Name of the Gym], [Location of the Gym].

Subject: Application for Refund of Unused Gym Membership Fees

I hope this letter finds you well. I am writing to inform you that due to unforeseen circumstances, I am unable to continue my gym membership at [Name of the Gym]. I am kindly requesting a refund for the unused portion of my membership fees.

I have been a member at your gym since [Month, Year], but unfortunately, I had to discontinue my gym visits from [Date]. This decision was made due to [Reason for discontinuation, e.g., personal reasons, health issues, relocation, etc.].

I believe I am entitled to a refund for the remaining months of my membership that I will not be using. I kindly request your assistance in processing this refund at your earliest convenience.

I have attached all the necessary documents, including a copy of my membership contract and proof of payment, for your reference. Please let me know if there are any additional steps I need to take to facilitate the refund process.

Thank you for your understanding and cooperation in this matter. I look forward to your prompt response.

[Your Name] [Your Contact Number]

Application for Refund for Duplicate Payment Made

To, The Accounts Department, [Company Name], [Company Address], [City, State, PIN Code]

Subject: Application for Refund for Duplicate Payment Made

I am writing to inform you that I, [Your Name], made a payment of [Amount] on [Payment Date] for [Reason for Payment]. Upon checking my records, I discovered that the same payment was made again on [Duplicate Payment Date]. This was unintentional and resulted in a duplicate payment for the same invoice.

I kindly request your assistance in processing a refund for the duplicate payment made. I have attached copies of both payment receipts for your reference.

I would appreciate it if the refund could be processed at the earliest convenience. Your prompt attention to this matter would be highly valued.

Thank you for your cooperation in rectifying this issue. I look forward to your prompt response and the refund of the duplicate payment.

How to Write Application for Amount Refund

Some writing tips to help you craft a better application:

• Start with a clear subject line: “Application for Amount Refund.”
• Address the recipient politely, like “Dear [Recipient’s Name]”.
• State the reason for requesting a refund briefly and clearly.
• Mention the amount to be refunded and provide any relevant details like invoice number or payment date.
• Explain any circumstances or reasons for the refund request if necessary.
• Express appreciation for their attention and request prompt processing.
• Include your contact information for easy communication.
• End with a courteous closing like “Thank you for your prompt attention.”

Related Topics:

• Application for Amount Debited From My Account
• Application for Ambulance Service
• Application for Allowing to Sit in Exam

View all topics →

I am sure you will get some insights from here on how to write “application for amount refund”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Refund Request Letter: 22 Templates and Emails

A refund is a process in which a consumer receives their money back for a product or service they have purchased but are dissatisfied with or for a product or service that was not delivered or received as expected. Refunds can be initiated by the seller or requested by the buyer and are often subject to certain terms and conditions.

Refunds can provide a sense of satisfaction and closure to a consumer who has experienced a negative purchasing experience and can help to build trust and loyalty between the consumer and the seller.

Both sellers and consumers need to understand the refund policies and procedures to ensure a fair and transparent transaction.

Letter Template: 1

Table of Contents

Landlord Not Refunding Security Letter

[Mention designation of recipient]

Sub: Letter to Claim Security Deposit

Respected sir/madam,

This is very important to notify you that I [ your name ] have been staying at the property address [ address details ] for last [ time span] years.

The basic purpose of writing this letter is to let you know that I have not received the security amount for the property.  As per the information mentioned in the agreement,  I was supposed to receive the security amount on [ mention date] , but till now I have not received it yet in my bank account number which is [ bank account number]. 

I really want to claim the security deposit of [ $ amount ] as quick as possible. I must remind you of the fact that I have always stayed at your property for last [ time span] years I have always paid the rent of $[ amount ] every month.

I had given you a prior notice and I had moved out accordingly from the place. Before vacating the house, I had also got the property cleaned by the cleaner.

I have done all the necessary duties as a tenant and I have always followed the terms and conditions during my stay at your premises. 

Sir, its been over a week now and I am eagerly waiting for the security deposit of $ [ amount ]. I would be grateful if you can explain the exact cause of the delay.

In fact, I had tried calling you several times yesterday to discuss the cause of the delay. For your better understanding, I have attached the necessary details regarding the delay in paying the amount.  You can go ahead and check the details mentioned in the agreement that I have attached with this letter.

Please let me know in detail regarding the cause of delaying the security through [ contact number ] or [ email id]. Please notify me the exact date of returning the security amount of $[ amount]. 

Thanking You,

Yours Sincerely,

[ name of person]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Security refund Letter

Dear sir/madam,

I have a reason to write this letter to you and it is asking for the security deposit of $[ amount] for the property that I had stayed at [ property address ] for the last [ time span] years as a tenant. As per the matter mentioned in the agreement dated [ mention date] , I was supposed to receive the security amount of $ [ amount ] to my bank account whose number is [ bank account number ] on the day of vacating the house.

I had vacated the place on [ mention date].I want to inform you that I had vacated the place on time, and yet I have not received the security deposit on time. I am really sorry to say that I had not even heard from you ever since I left the property owned by you.

I have been paying the rent sincerely on time. Before vacating the house, I had got the property cleaned by the cleaner.

I followed all the terms and conditions sincerely and with diligence.

I had never damaged the property. It had not been expected from you as a landlord that you will not be sending the security deposit of $[ amount ] on time.

I had been trying to call you after the day of vacating the house, but your phone does not seem to work.  I am quite confused and not getting time to visit your house because of the work pressure. 

Please let me know when you will transfer the security deposit to my bank account. For your better understanding, I have attached all the necessary documents along with this letter. 

Please check the documents and kindly send the money as soon as possible..

Please contact me soon.

If you have any query for anything then you can contact me on [ contact number ] or send me an email at [ email id].

Letter Template: 3

Landlord Refund Letter

It is very important to let you that I must claim the security refund amount in my bank account that I shared with you. The bank account number is [ bank account number].

It is fcr your kind notice, I must say that I had been staying at the property for last [ time span] years.. I had been sincerely paying the rent every month.

I had already given a notice of 30 days and before vacating the house on [ mention date] , I had got the property cleaned by the cleaner.

There was no more trash in the entire house.

Now, it is over 7 days, you have not contacted me. I am quite tense about it. I do not understand the cause of the delay of paying the amount of  $[ amount]. It is neither I had received the $ [ amount] nor I had received accounting calculations for the rest of the details.,

As I had a cordial relationship with you, I did not expect that you will not return the money. Kindly let me know when I am going to receive the amount of $ [ amount ].

I do expect that I will be receiving the amount of $ [ amount ] on time.

I have tried to call you within a day or two regarding the delay in paying the security deposit of $[ amount]. I am also sharing a copy of the last agreement. You can check it. It is already mentioned that I will be receiving the security deposit on time and that is on day of vacating the premises.

I am sharing a copy of the agreement with you for your easier reference. There, you have clearly mentioned that I am supposed to receive the security amount of $ [ amount] to my account.

Kindly contact me for further details on [ email id ] or call me on [ contact number].

Patient money Refund Letter

Dear Sir/Madam,

This is really very important to notify that [ name of patient ] had been admitted to your hospital on [ mention date], and he had been undergoing treatment for the last [ time span] days. [ name of patient ] had been suffering from  [ name of sickness ] .

The patient id is [ id of the patient ], and as a matter of fact, [ name of doctor ] had been looking after the patient for the last [ time span][ days.

I want to inform you that our whole family is thankful to you for conducting the treatment for the last [ time span] days. We are also thankful to the nurses who had been conducting patient checkups.

I have also attached the hospital bills of the patient along with this letter for your better understanding that the amount of $ [ amount ] has been deducted from the account and that is indeed overcharged. 

It has been mistakenly overpaid through my credit card whose number is [ mention 16 digit number ] and it is under [ name of bank].I have also shared the full details about the transactions on [ date]. 

In fact, the accounts manager had actually conducted the transactions by knowing the credit card details over the phone. And the actual amount would have been $[ amount]. 

I would be grateful if you can look into the transaction that actually took place on [ mention date] and the amount of  $ { amount ] has been overcharged. 

I have given all the necessary details regarding the transactions in this letter. 

I would request you to refund the amount of $ [ amount ] quickly. Further, you can contact me on [ contact number ] or you can send an email at [ email id ] .

Thanks for saving [ name of person ] who had been your patient. 

Hospital Refund Letter

It is very necessary to mention that my [ name of relation ] had been admitted to the hospital on [mention date ] . His /Her name is [ name of patient ].. Our whole family had been going through a time by dealing with the disorder of [ name of disorder ].  It was really hard to bear for all of us.

We are really grateful for the support that we had actually got from the Surgeon whose name is Dr. [ name of the surgeon].

We are indeed thankful for the support we got from Dr. { name of doctor ] and the nurses who had spent [number ] hours for the treatment of the patient.. We had been quite worried during the surgery session. However, we will not forget the way Dr. { name of surgeon ] , other doctors and nurses had actually saved life of the patient. 

But this is very important to notify you that the bill for the surgery and rest of the treatment procedures had been around $ [ amount ]. [ name of the patient ] had been in room number [ number] of [ name of hospital ].

This is quite important to inform that the accounts department has overcharged for the treatment and that has been amounting to $ [ amount]. In fact, it is $[ amount ] extra. I earnestly request to refund the amount of $ [ amount ] quickly. Please let me know the date of refunding the amount.

I am sharing the bank details wherein you can transfer the amount.  

Further, you can contact me on [ contact number ] or you can send me information through [ email id ]. 

On [ mention date], Dr.[ name of surgeon] had given advice. We assure that we will follow up accordingly and we will also come for the regular check-up. 

Extra Charge Refund Letter

Dear Sir /Madam,

I would like to inform you that [ name of the person ] had been the patient of your hospital for last [ number ] days. 

[ name of patient ] had been undergoing treatment for last [ number ] days.

It had been quite a difficult time for the patient and rest of the family members.

I must let you know that [ name of patient ] is my [ mention relation] and I am quite grateful for saving him/her through surgery and other treatment procedures. 

I must thanks Dr. [ name of surgeon] for conducting the treatment and surgery safely and saving my [ name of relation].

After the surgery and treatment, I found that Dr. { name of surgeon] is completely out of danger. [ name of patient ] is doing well now.

Once again I must say thanks to Dr. [ name of surgeon ] who had made extreme efforts in saving my [ name of relation ].

This is really very important to notify that [ name of hospital] has overcharged the amount for the surgery and treatment.

It is an amount of $[ amount ]  that had been charged extra over the actual amount of $ [ amount ].

It might have happened mistakenly from your accounts department.

I would be grateful if you can look in to the issue and assist me in refunding the amount of $[ amount ]. Please let me know when you will be transferring the amount in to my bank account which is [ bank account number] and the name of the bank is [ name of bank]. 

I would like to share the credit card details through which I had done the transaction for the treatment. The card number is[ 16 digit number] and the name of the bank is [ bank name].

Please notify me further through [email id] or [ contact number ].

Refund Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Refund request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’ve contacted your offices numerous times, but no one has ever returned my calls. (Explain your genuine issue and scenario.) Last month, an imposter made a transaction from my account, and I’ve been meaning to tell you about it (date). So far, I’ve been very permissive with your customer service team, and despite the fact that I’ve been hit for (Mention the amount of money) because of your department’s negligence, I’ve been very collaborative with your investigation.

However, my patience is wearing thin with each passing second, and if I don’t hear that my refund discount coupon is ready soon, I’ll file a lawsuit against your bank and sue you for fraud.

I am sending you this letter as proof of my payment of (amount of money) as a course enrolment at (Institute name). Unfortunately, I was unable to meet the terms of the offer letter, and as a result, my admission was revoked.

The fee is repaid if entry is canceled, according to the Institute’s regulation. However, administrative costs account for (Mention the percent of money) of the total. My cancellation will most likely take (Mention the numbers) working days to process, so please reimburse the balance as fast as the process is done. I’d be grateful if you could help me.

As a result, I’d like to request a refund. This was, without a doubt, a flawed deduction in my opinion. Take a look at the issue and the reimbursement. 

Thank you, 

[Mention the phone number]

[Signature]

For a long time, I’ve been a faithful customer of your bank, with bank details (Mention the account number).On the(Mention the date and year), my bank account was emptied of (Mention the amount of money). For this mistake, I’d like to be compensated.

I attempted to transfer (Mention the amount of money) from one of your bank’s ATMs.

I attempted to transfer cash from a slot machine, but it was unsuccessful. Your purchase could not be processed at this time, said the error notice. Instead, I got it. There were issues with the technology, according to the manager of the ATM.

However, when my account was debited by an additional (Mentioned amount of money) by SMS, I was swiftly notified.

After a few moments, I received a message stating that the funds had been reimbursed to my account. If I’m in the bank, I verify the micro from the ATM, which I double-checked. The absence of a reversal function was immediately obvious as a drawback.

When I sought to renew my passbook lately, I realized that the funds had been removed from my account the same day by ATM.

This was, without a doubt, an inaccurate conclusion. Kindly let us know if there’s anything else I can really do to assist you in resolving the issue.

I would like it if this could be accomplished as quickly as feasible, given my current financial situation.

Thank you so much, 

[Mention the of the sender]

I’ve been a loyal customer of your bank for a long time, and I have bank account information (Mention the account number). My bank account was drained on (insert the date and year) (Mention the amount of money). I’d like to be reimbursed for this error.

I attempted to withdraw (insert money amount) by one of the bank’s ATMs.

I attempted but failed to transfer money from a slot machine. The error message stated, Your order could not be completed at this time. Instead, I received it. According to the ATM manager, there were challenges with the technology.

However, I was quickly told when my account was debited by an addition (Mention amount of money) through SMS. I received a text a few moments later confirming that the cash had been returned to my account. When I’m in the bank, I check the information from the ATM to be sure it’s correct. The lack of a reverse feature was instantly apparent as a disadvantage.

When I went to update my passbook recently, I discovered that the cash had been taken out of my account by the ATM the same day.

Without a doubt, this was an incorrect conclusion.

Please clarify if there’s something further I can do to help you resolve the problem.

Given my present financial condition, I would appreciate it if this can be completed as soon as possible.

Thank you a lot,

Letter Template: 4

I’ve called your offices several times but have never received a response. (Explain your true problem and situation.) I’ve wanted to notify you about an imposter who made a payment from my account last month (date). So far, I’ve been very accommodating with your customer service staff, and regardless of the fact that I’ve been fined (insert money amount) for your agency’s negligence, I’ve been really cooperative with your investigation.

My patience is growing thin, and if I do not even learn that my return reduction voucher is available early, I’ll file a complaint with your bank and prosecute you for fraud. This letter serves as verification of my purchase of (amount) as a course registration at (Institute name). Sadly, I was also unable to comply with the stipulations of the invitation letter, and my admission was canceled as a result.

The price is refunded if the entry is canceled, as per the Institute’s policy. Administrative expenditures, on the other hand, account for (Mention the percentage of money) of the total. Because processing my withdrawal will most probably take (Mention the number) working days, please reimburse the amount as soon as possible. I’d appreciate it if you could assist me.

As a consequence, I’d like to cancel my order and receive a refund. Without a doubt, this was a faulty deduction in my perspective. Have a look at this issue and make a decision.

Security Deposit Refund Letter

This is very important to notify you about the fact that  I [ your name] am currently staying at your property from [ starting date] till [ending date] , and would like vacate by next month on [ date ].

 As you know the address of the place where I stay is [ address details].

As I have staying for last [ time span] years, it is indeed a great pleasure to be a part of your property as a tenant. I would like to inform you that my family members have been quite impressed by the service that you have given to me as a landlord.

I am really grateful that you have not charged anything extra in all these [ time span ] years.  The terms and conditions that you had set up for me as a tenant had been quite convenient for me to adjust with.

I would like to remind you about the amount that I paid during the booking the property.

I had paid the security money of $[ amount ] along with $[ amount ] as rent in the initial period of booking. I would like to share the details of the transaction that I made during the time of booking and it is  $[ amount]. I have already attached the documents along with this official letter.

You can use the bank details given below to transfer the amount in to the bank account and these details are highlighted as follows:

Bank account number : ………………

Bank Name:………………….

I am attaching the copies of the ID proof along with the social security number which is ………..

For further reference , you can easily contact us on [ contact number ] or send an email to us at [ email id]. 

Once again I must say thank you. If I need any kind of help then I will surely contact you for a future stay at this property.

Dear Sir/Madam, 

Firstly, I must say thanks to you for allowing me to stay at the property [ address] for last [ time span] years. It was really very enjoyable period for my family members and me. 

As you might remember that I had also stayed earlier at your premises from [ starting date ] till [ ending date]. 

I would like to inform you that even my family members have been very grateful to you for the support you have given.

My family members include my wife and my two children. It had been quite convenient for my wife and children to commute to office and school easily. 

You would be happy to know because of the convenience to reach to school, children had been able to do well in their studies.  In fact, my first child had been able to clear High School Diploma with a percentage above [ percent ]%..

Now to remind about the last  agreement that I had made with you regarding the property,  it was declared that I would be paying an amount for $ [ amount ] next 11 months

As it is going to be towards the end of the 11 months, I am supposed to vacate the place on [ mention date] , so the days are not that far, I must remind you of the fact about that the security deposit that  I would be expecting to get from you is $ [ amount] by the end of this month once I vacate the house. 

I had been paying the rent regularly on every [ date ]  in every month. 

I would be grateful if you help in sending the security deposit to my bank account by end of this month.

The bank account number is…………………….

The bank name ………………………

Please let me know further through [ email id ] or [ contact number]. Further I must thank you again for allowing me and my family members to stay at [ property address}.

It is my earnest request to kindly send me the security deposit of $[amount] in to my bank account which is [bank account number] and name of the bank is ……………………….

I would like to inform you that I [name of tenant] had come to stay at the property owned by you at [residential address]. 

I would like to let you know that I [you name] had a wonderful time staying comfortably at your address for last [time span] years. 

I must thank you for allowing my family members stay comfortably. I must be also thankful for giving discount on water and electricity facilities. 

On the day of booking your property as a tenant, I had paid an amount of $ [amount] as rent and a security deposit of $ [amount] for next six months.

You had given me rent agreement on which you had mentioned that I will have to pay $ [amount] as rent for every month.

You had also mentioned that the electricity will be as per the meter readings.

I am really grateful to you for offering me wife facility along with the rent.  It had served to be really great for everyone in the family.

As latest agreement was given to me 11 months, I am expected to vacate the premises on [mention date] of this month. 

I will be vacating the house on [mention date] without any damage or harm.  I have always paid the rent on time. 

In case, if I need to stay at your premises in future then I will surely contact you. 

I must appreciate the fact that you had been a highly cooperating landlord.  I would like to remind you that you had canceled the rent during the last months of stay at your property due to coronavirus lockdown. 

I would be grateful if you can contact me through [ email id ] or [ contact number ].

Dear Sir/ Madam,

I would like to let you that I [ name of person] had been staying at your property of [ property address ]  for last [ time span] years.

It is necessary to inform you that I would be vacating your premises on [ mention date ] and I had already mentioned it over the phone yesterday. 

I would like to let you that I had paid a security deposit of $ [ amount ] for the 6 months in advance along with the rent [time span] years back.

I have signed an agreement with you related to payment of rent and security deposit during the period of booking the property at [ address]. 

I had been staying for last [ time span] years as a tenant along with my family members. As I have my wife whose name is [ name of wife], along with my children, whose names are [ child1 ] and [ child 2].

I am really grateful to make my stay as a tenant comfortable as you have facilitated 24 hours water supply, electricity and gas.

It was really appreciated that  you had facilitated wifi as a part of the rent.  

I would not forget the way you have helped me by offering me by concession on rent during the lockdown period for 1 year.

The reason of leaving your property is as per the latest agreement that was made 11 months ago. It is already stated in the rent agreement that I will be vacating the premises on [ date ]. And so I am vacating on that day without causing any damage to the property.

I am sharing the details of my bank account where in you can transfer the amount immediately.

The bank account number is ………………………….

The name of the bank is ……………………………..

I have mentioned the details of my bank account also earlier for the payment of the rent. 

For further details, you can surely call me on [ contact number ] or you can send me further information to [ email id].

Sample Letter of Refund Money to Customer

Respected Sir/Madam,

As I am [your name] working in the position of [customer service agent] for last [time span] years in the company of [company name],

It is very important to state the fact that I have received the detail regarding the transactions through mail on [date. As per the information in the mail, you have stated that you had made a purchase order on [order date] and on the same day, you had cancelled the order.

I do have the canceled order number which is [cancelled order number] for the product number which is [product number]. You have also mentioned the fact that you have received a damaged product. We have checked the product that has been sent by you. It is completely damaged.  We are really sorry for this. I assure you on behalf of [name of company] that it will not happen next time. 

We also state the fact that you will be receiving the amount of $ [amount] within 24 hours from today. We have the information of your bank account and its branch details.  

You have been our regular customer and we would like to let you that in the next season you will be receiving a  discount of [ percent] % for buying any product with the price above $[ amount]. Further, in the coming time, you will be receiving more offers during the seasons of Autumn, Christmas and New Year. 

Further to remind you about the fact that we have also done the refund in the past in concern with different products. You can contact us any time of the day through [ contact number ] or [ email id ] and we will definitely do the needful.

To summarize further regarding the order details, we have already send the details for refunding the money back to your account. It wiil be processed within 24 hours. 

Yours Sincerely

This is to let you that you Mr./Ms./Mrs. [ your name ] had taken admission in [ name of institute ]  on [ mention date ] and you had paid an amount of $[ amount] for the first semester.

You wanted to study [ subject name] in our institute which is affiliated to the university of [ university name] 

But then you had written a letter to request for the refund of the amount through the official letter. 

Considering the fact that you are suffering from jaundice and so you will not be able to go ahead further with the semester studies, so , I have taken the decision to refund the amount of $[ amount ] within this 

week. Possibly it will be on [ mention date]. I would like to let you know that I have furnished the details to the higher department that is led by [ principal name].

[ principal name ] will take a decision regarding the processing of the refund amount. He/She will be calling you back within tomorrow to understand your issue. I have received the medical details also along with this letter.  

As per the refund policies of the company, a student is given full amount within the week. You have submitted the request for the refund application little late. However, I would like to assure you that the Principal will surely take the decision to refund the amount within few days. You will be refunded within few days. 

It is because you are sick and so on sympathetic grounds, you will be refunded. 

You have also assured the fact that you will study further in the future after the recovery from jaundice.

We will definitely consider it. You are most welcome. We would prefer to have you as a student of our institute. Checking the fact that you have been meritorious from the very beginning, we will definitely absorb you in the institute.

You can also contact me on [ contact number ] or send me an email to [ email id ].

This is very important to notify you about the fact that you will be receiving the amount of refund within a day or two . I can understand the situation you are going through right now.   I am [ your name ], I am working in [ company name] for the last [ time span ] years. 

I have gone through your letter entirely from the beginning till the end and I would like to let you that you will be refunded immediately surely. You do not have to worry. As a matter of fact, you have been our regular customer for last [ time span] years.

As per the refund policies stated in the company’s profile, the customer will receive a refund within 30 days. You are still under the money-back guarantee. You will receive the money within next seven days in to your bank account. Your bank account number is [ account number] and to confirm further your bank name is [ name of bank]. 

You have sent all the details regarding the monetary transactions. As per the conditions of refund policies, we have received a product that is defective. 

We are aware of the fact that you are our regular customer and so it is necessary to inform you that you will receive the amount of $ [ amount ] on time.  

[ name of company ] is always there to assist you in every respect. You can buy anything from our company with the discount offers. You will get different seasonal discount offers for every product. 

You can further contact us on [ contact number ] or you can send any email at [ email id] for further issues. The customer service department will be always there to assist you in every respect. We are looking forward for better business relations with you in the coming days.

Wish you Best of luck!

I [ your name] work in [ company name ] as a customer service agent for last [ time span] years and I have received the official letter regarding the product that you have returned through the courier. To confirm the courier number of the product is [ courier no. ] and the product is [ product name]. 

The mail that you have sent on [ mention date] related to the refund for the product clearly states that you are not satisfied with the performance of [ name of product]. It is making a scratching sound in the product. I would like to state that there might be electrical fault in the product.

I would like to inform you that I have forwarded the whole details to the higher authority and as a matter of fact the service department has verified the fault in the product.

It is indeed not working properly. Since you have requested the refund of the amount of $[ amount ], it will be refunded back to you within a few days into your bank account. 

As you have clearly stated the bank details, the bank account number is  [ account number] and the bank name is [ name of the bank].

The accounts department will look into the issue of refunding the product within few days.

You will be refunded exactly around $ [ amount] within few days.

I can understand the fact that you have really faced a lot of troubles regarding the product that you have got with you.[ name of company ] is really apologetic regarding your problem. 

We are really thankful to you as you have been a regular customer with us. 

We will surely address to your issues further you face in the coming days regarding any other transaction you do.

The customer service department is ready to be at your service.

Please let us know further through [ email id ] or [ contact number ].

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• Letter Writing
• Formal Letter Writing In English
• Refund Letter Format

Refund Letter Format | Learn How to Write with Sample Letters

You must have returned an item either online or offline, and you must be well aware of the lengthy procedures you will have to follow. You will have to wait patiently for the refund of the amount. At times, it may take a longer time to get the refund, and for that, you will have to either talk to the customer executive or write an email. Learn how to write a refund request letter by going through the format and samples given.

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How to write a refund request letter, refund application letter, refund mail format, request letter for refund of advance payment, frequently asked questions on refund letter format.

A request letter for the refund of money can be written for various reasons like dissatisfaction with the service or product, refund delayed by online shopping platforms, refund of advance payment, etc. A refund letter format is a formal letter that expresses one’s disappointment in a service or product received. For this same reason, the person writing the letter might be frustrated but it is important that they keep track of the kind of words and the language they use.

The important things to remember while writing a refund application letter are to mention the office address, attach the payment receipt and your bank or UPI details for them to process the refund.

Sample Letters of Refund Payment

To help you better with the refund letter format, given below are a few sample letters. Go through them.

Abhisa Mishra

#55, Airport Wall Side Road

February 16, 2022

IUT Textiles

Main Building, Airport Road

Subject: Requesting a refund for purchased products

Dear Sir/Madam,

I am writing this letter to request a full refund for the clothes I ordered from your store. I had received a lot of reviews which is why I ordered a few cloth materials worth Rs. 20,000 for my painting business. I regret to inform you that I am not satisfied with the materials. The quality of clothes seem to be lower than what was expected for the price I had invested.

I have attached the copy of the payment receipt with this letter. You can either make the payment to my account number (mention your account number) or send a signed cheque to the same address.

I hope you understand the concern and make the refund at the earliest. Waiting for your response.

• Payment receipt

Follow the below-mentioned format to write an email requesting refund.

To: [email protected]

Subject: Regarding return and refund

I am writing this mail to bring your kind attention that the product I had ordered had been damaged. I would like to know the procedure to process the return and refund of the product. I had tried calling the customer service, but my calls went unanswered. Kindly look into this and reach out to me as soon as possible. I am attaching the image of the damaged product as well as the opening video. The UPI transaction ID and a screenshot of payment made has been enclosed for your reference.

The details of the order are given below.

Order ID: 12345

Date of purchase: 25/01/2022

Transaction ID: 1234567

Kindly treat this as urgent and do the needful.

Amrita Dwibedi

Attachments:

• Image and video of the damaged product

Shubhangi Tripathy

448, Saheed Nagar

Bhubaneswar – 751007

16th February, 2022

Satish Gawda

#75, Kamalam

Mahadevpura,

Bangalore – 560016

Sub: Requesting a refund

Dear Satish,

I am writing this letter to request you the refund of Rs. 50,000, which I had paid as an advance for the 2 BHK flat. I had paid the money with a confirmation that I shall shift to your house, but due to the extension of COVID-19 guidelines, my office has decided to extend the work from home policy for six more months.

As discussed over call, you shall refund the full amount to the account number I have provided below. I have attached the copy of the UPI transaction bill with the letter for your reference. I shall be grateful for the kind gesture of yours.

Account details:

Account number: 123456

IFSC code: 0001

Phone number: 99999

Attachment:

• UPI transaction bill

How do I request to refund the amount paid?

In order to request for a refund, you can contact the customer service over the phone if available or write a letter or an email stating the cause behind the refund.

How can I write a refund request mail?

In order to write a refund request mail, you must know the mail address of the person or website and mention the subject and cause for the refund. Attach the details needed.

Do I write a refund request mail if my refund is delayed?

Yes, you can write a refund request mail to the authorised person or the customer relation executive requesting to initiate the refund at the earliest.

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• Request Letter to Refund Payment

Request letters to refund payment are written by individuals or companies to request a refund of money paid for goods or services that were not received or were unsatisfactory. These letters should be concise and to the point, while providing all the necessary details and supporting documents. The letter should clearly state the reason for the refund request and provide a timeline for when the refund is expected. Here are 5 examples of request letters for refund payment.

Here are five examples of request letters to refund payment:

Request Letter for Refund of Payment Due to Cancellation

Dear [Vendor/Company Name],

I am writing to request a refund of the payment made for [Product/Service Name] that was cancelled due to [Reason for Cancellation]. The payment was made on [Date of Payment] in the amount of [Payment Amount]. I kindly request that the refund be issued as soon as possible.

Please let me know if any additional information is needed from my end.

[Your Name]

Request Letter for Refund of Overpayment

I recently noticed that an overpayment was made for the [Product/Service Name] that was purchased from your company. The payment was made on [Date of Payment] in the amount of [Payment Amount]. The actual cost of the product/service was [Actual Cost of Product/Service]. Therefore, I kindly request a refund of the overpayment in the amount of [Overpayment Amount].

Request Letter for Refund of Faulty Product

I am writing to request a refund for the [Product Name] purchased from your company on [Purchase Date]. Unfortunately, the product turned out to be faulty and did not meet the expected standards. As per the return policy, I would like to request a refund of the payment made in the amount of [Payment Amount].

Request Letter for Refund of Duplicate Payment

I am writing to bring to your notice that a duplicate payment was made for the [Product/Service Name] on [Date of Payment]. The original payment was made on [Original Payment Date] in the amount of [Original Payment Amount]. The duplicate payment was made on [Duplicate Payment Date] in the same amount.

I kindly request that the duplicate payment be refunded as soon as possible.

Request Letter for Refund of Online Purchase

I am writing to request a refund for the [Product/Service Name] that was purchased online from your company on [Purchase Date]. Unfortunately, the product did not meet my expectations and I would like to request a refund of the payment made in the amount of [Payment Amount]. I have attached the purchase receipt for your reference.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

Posts in this Series

• Request Letter For Stationery Items
• Cover Letter Templates for Sending Documents
• Sample Request Letter for Supply of Goods

Refund Request Letter Template: How To Get Your Refund

When you finally get your long awaited order and open it up and.....it sucks. Either because it's not what you ordered or it's not right for a whole nother reason. That's when you need to whip out your refund request letter template. 

In this article, we'll show you how to write a refund request letter template that not only grabs attention but also persuades companies to act in your favor. You'll learn how to nail the basic structure for clarity and impact and why keeping things professional can turn the tide in your favor. 

Writing the Perfect Refund Request Letter

When it comes to writing a refund request letter, structure and tone are your best friends. Structure and tone act as your allies, ensuring your message is both clear and professional.

The Basic Structure of a Refund Request Letter

A well-written refund request letter includes several key components that guide the reader through your issue and desired resolution:

• Evidence and Resolution Request

How To Write A Refund Request Letter Template

Here's a basic structure to follow when writing a refund request letter, ensuring it is clear, concise, and polite:

Your Name : Full name of the person requesting the refund.

Address : Your current address.

Date : The date the letter is written.

Company Name : The name of the company from which you are requesting a refund.

Company Address : The address of the company.

2. Salutation

A formal greeting such as "Dear [Company Representative's Name]" or "Dear Customer Service Team," if you do not know the name of the person who will be reading the letter.

Brief Introduction : Start with a sentence that states you are writing to request a refund.

Order or Service Details : Include relevant details such as order number, date of purchase or service, and the amount paid.

Reason for Refund : Clearly explain why you are requesting a refund. Describe the issue with the product or service, including any previous attempts to resolve the problem if applicable.

Reference Company Policy : If relevant, mention the company's refund or return policy that supports your request.

Supporting Documents : Mention any supporting documents you are including with your letter, such as receipts, order confirmations, or email correspondences.

4. Evidence & Resolution Request

Provide any copies of any correspondence you have relating to this refund. The more details you include, the better your chances of things going your way. State explicitly that you are requesting a refund and specify the amount. It’s also helpful to mention your preferred method of refund, whether it’s a return to your credit card, a check, etc.

Thank You : Express appreciation for their consideration of your request.

Contact Information : Include your contact information and express your willingness to discuss the matter further if needed.

6. Signature 

Signature : Close with a polite sign-off such as "Sincerely" or "Regards," followed by your signature (if sending a hard copy) and your typed name. If you’re sending any documents along with the letter, list them here (e.g., "Enclosed: Receipt dated [Date], Email correspondence with customer service").

Basic refund letter template:

[Your Name]   [Your Address]   [Date] [Company Name]   [Company Address] Dear [Company Representative's Name], I am writing to request a refund for [product/service name] purchased on [Date] with order number [Order Number]. Unfortunately, the [product/service] did not meet my expectations due to [reason for dissatisfaction], and I believe a refund is warranted. Sincerely, [Your Name] Enclosed: [Enclosed Documents, if any]

Note:  You can use the free Magical Chrome extension to write letter templates like this (and store them) so you can call them up with one click. Check it out:

Refund Request Letter Template Samples

1. defective product refund request.

Dear [Company Representative's Name], I recently purchased a [Product Name] from your [Store/Website] on [Purchase Date], with the order number [Order Number]. Upon receiving and using the product, I discovered that it is defective [provide brief description of the defect]. According to your return policy, products that are found to be defective can be returned within [Return Policy Time Frame] for a full refund. I have attached photos of the defect, along with my purchase receipt as proof of purchase. I kindly request a full refund of [Amount Paid] to my original payment method. I have also included the product in its original packaging for return. Thank you for your prompt attention to this matter. I can be reached at [Your Contact Information] should you need any further information or discussion regarding this request. Sincerely, [Your Name]

2. Service Not Rendered Refund Request

Dear [Company Representative's Name], I am writing to request a refund for the [Service Name] I purchased on [Purchase Date], under the invoice number [Invoice Number]. Unfortunately, the service was not provided as scheduled on [Service Date], and I have not received communication regarding a reschedule. As per our agreement and your service guarantee, I am entitled to a full refund if the service is not rendered as promised. Therefore, I respectfully request a refund of [Amount Paid]. Please process the refund to my original payment method at your earliest convenience. Should you require any further information, feel free to contact me at [Your Contact Information]. Thank you for your understanding and cooperation. Sincerely, [Your Name]

3. Subscription Cancellation and Refund Request

Dear [Company Representative's Name], I am contacting you to request the cancellation of my subscription for [Subscription Service] and a refund for the unused portion. My account is registered under the email [Your Email Address], and the subscription was last renewed on [Renewal Date]. After reviewing your subscription policy, I understand that customers are eligible for a prorated refund for the unused portion of their subscription. Given that I am canceling [X months] into my annual subscription, I request a refund for the remaining [Y months]. Please confirm the cancellation of my subscription and the processing of my refund to the original payment method. I appreciate your prompt attention to this matter and can be contacted at [Your Contact Information] for any further details required. Sincerely, [Your Name]

4. Event Cancellation Refund Request

Dear [Event Organizer's Name], I am writing to request a refund for the [Event Name] tickets I purchased on [Purchase Date]. The event was scheduled for [Event Date] but was unfortunately canceled, as announced on your official website and social media channels. As per the event cancellation policy stated at the time of purchase, ticket holders are entitled to a full refund in such cases. My ticket order number is [Order Number], and the total amount paid is [Amount Paid]. I kindly request that the refund be processed to my original payment method. Attached are copies of the ticket purchase confirmation and any other relevant documents for your reference. Thank you for your understanding and prompt resolution of this matter. Please contact me at [Your Contact Information] if you need further information. Sincerely, [Your Name]

5. Poor Service Experience Refund Request

Dear [Manager's Name], I am reaching out to express my disappointment with the service I received at [Company Name] on [Visit Date] and to request a refund. Despite my anticipation for a pleasant experience, the service provided fell significantly below the expected standards due to [Brief Description of Poor Service]. Given the circumstances and in line with your commitment to customer satisfaction, I believe a refund is justified. I am requesting a refund of [Amount Paid], which represents the cost of the service on [Visit Date]. I hope this situation can be rectified promptly, and I am willing to discuss this matter further if necessary. I can be contacted at [Your Contact Information]. Thank you for your attention to this matter. Sincerely, [Your Name]

6. Product Not Delivered Refund Request

Dear [Company Representative's Name], I am writing regarding my order [Order Number] placed on [Order Date] for [Product Name]. As of today, [Current Date], the product has not been delivered, and it has surpassed the expected delivery date by [Number of Days Late]. I have attempted to resolve this issue through your customer service but have not received a satisfactory explanation or solution. Therefore, I am requesting a full refund of [Amount Paid] due to the non-delivery of the ordered product. Please process this refund to my original payment method. For any further information or documentation required, please contact me at [Your Contact Information]. I appreciate your immediate attention to this matter. Sincerely, [Your Name]

7. Wrong Product Received Refund Request

Dear [Company Representative's Name], I am contacting you regarding my recent order [Order Number], placed on [Order Date], where I received the wrong product. Instead of [Ordered Product Name], I received [Received Product Name]. After consulting your return policy, I understand that I am eligible for a full refund in such cases. I have attached photographic evidence of the product received and my original purchase receipt. I kindly request a refund of [Amount Paid] and instructions for returning the incorrect product. Please process the refund to my original form of payment. Thank you for your understanding and prompt resolution of this issue. Should you require further details, I am available at [Your Contact Information]. Sincerely, [Your Name]

Legal Recourse If Your Refund Request Is Denied

Finding out your refund request has been denied can be frustrating. But, it's not the end of the road. There are legal steps you can take to pursue your case further.

When to Involve Small Claims Court

If direct communication fails and your refund remains unprocessed, small claims court is an option worth considering. Opting for this pathway offers the chance to articulate your grievances independently, bypassing hefty legal fees in quest of settling disagreements tied to purchases. 

Before heading down this path, drafting a written request or demand letter outlining your complaint is crucial. It serves as formal documentation that you've sought resolution before taking legal action.

In only about 5% of cases do denied refunds escalate to this level; however, being aware of this option empowers consumers with knowledge on how to proceed if needed.

Documentation is Important

When preparing for any form of legal action, including going to small claims court or writing a demand letter requesting further review by the company involved in denying your refund request, detailed records become invaluable. Make sure you have all receipts, email exchanges regarding the refund denial and any other relevant documents organized and ready for presentation.

A Final Word

We all have had to deal with the unpleasant situation of having to return something. But when you're armed with evidence coupled with a well written refund request letter template, your chances of getting what you want increase greatly. You may even get more than you ask for, depending on the company.

Make sure to use the free Magical Chrome extension to store and create your letter templates (or any templates you have). Magical is used by 600,000 people (and counting) to save 7 hours a week. Try it yourself!  

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How to Write a Simple Refund Request Letter (with Samples)

Use these sample refund request letters as templates for your formal request letter. ​ last updated on june 29th, 2022.

• Writing a Purchase Order Cancellation Letter (with Examples)
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Fee Refund Application

If you have already applied for admission to a school and paid fees for it, but later decide to transfer to another school, you can request a refund from the previous school’s administration and inform them of your desire not to be admitted. This can be accomplished by the student or his/her parents by submitting a fee refund application. Let us look at how to write a fee refund application and a few sample letters.

A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. You must submit a fee refund application to your school’s principal, informing him or her of the problem. You can get a refund after the principal approves it.

Procedure for Obtaining a Refund of the Fee

• Write a letter of request to the college principal, explaining why you want the refund.
• Show the fee payment receipts to the administration department after approval to receive the refund.

Format for Fee Refund Application

To write an application for a refund of your paid fees, you must use the same formal letter format that we use for other official letters.

The Principal/Dean

Institution Name

Institution Address

Subject: Request Application for Refund of the Admission Fees

Body of the Letter: Mention the specifics and reasons for the fee refund.

Complimentary Closing

Sender’s Name

Sample Fee Refund Applications

Sample 1 –  fee refund application to the college.

IT Department

College of Engineering

10 th May 2022

Respected Sir/Madam,

I had applied for the IT Engineering course in your reputed college. My name is Sakshi Malik and my application number is 114728. I had also paid the first year’s fees of Rs. 1,52,000/- with transaction ID XXXXXXXX. But now that I’ve been accepted at VJTI in Mumbai, I’d like to drop out of this course and enroll at VJTI. I am sorry for all the trouble I have caused, but it is of utmost importance to me for accepting this enrollment offer from the other college.

As a result, I respectfully request that you cancel my enrollment and refund the application fee to State Bank of India account number XXXXXXXXXXXXX I hope you understand my situation and will refund my fee. In this regard, I will be grateful to you.

Yours faithfully

Sakshi Malik

Mobile: 9673XXXXXX

Email ID: [email protected]

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Sample 2 –  Fee Refund Application written by a Parent

The Principal

Orchid International School

15 th June 2022

With due respect, I would like to bring to your attention that my name is Amit Patel, and I am Sahil Patel’s father. For the coming school year, my son will be in class 8th, division B at your renowned school. I have already paid the full year fee for 8th grade. However, due to personal issues, our family must relocate out of state. Since my son can no longer continue his education here, I’d appreciate it if you could approve a fee refund. The transaction reference receipt number is XXXXXXX.

Please consider it as a gentle reminder and kindly arrange the refund at the earliest. I am providing my bank details again for your kind reference:

Account Number: _______________

Bank Name: _______________

Name of the Account Holder: _____________

IFSC: ________

Yours sincerely

Mobile: 938XXXXXX

Sample 3 –  Fee Refund Application to the School

Delhi Public School

Sector – 5, Road 2

10 th May 2020

Subject: Application for Refund of the Admission Fees due to COVID-19

I am Ramesh Gaitonde, the father of Vijay Gaitonde, who is in class 5 in section A and has an admission number of XXXX. I’d like to cancel my child’s admission because of the lockdown imposed as a result of the COVID-19 outbreak. Because he is already enrolled in online classes through K12 home school, and the lockdown has been reinstated across the country, there are fewer chances of schools reopening. As a result, I would like to request that you cancel his admission and refund Rs. 25,000 to account number XXXXXXXXXXXXXX.

For your convenience, I have attached the payment receipt to this letter. I will be grateful for your consideration.

Ramesh Gaitonde

(Attach Fee Payment Receipt)

Frequently Asked Questions

Q1. What is a fee refund application?

Answer. A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. This can be accomplished by the student or his/her parents by submitting a fee refund application to the principal/dean of the institution.

Q2. Can I get a refund in the middle of the academic year?

Answer. Colleges will not refund fees in the middle of the academic year, but if you want to change colleges, you can get your original certificates by paying any remaining fees.

Q3. How do I go about requesting a fee refund?

Answer. You can apply for a fee refund using the same formal letter format that we use when writing any application to the Principal. You can write the application mentioning your child’s details, payment details, account details, reason for fee refund, and so on.

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Sample Refund Request Letter Formats

If you are not satisfied with any product or service then you can request for refund. If that company has a refund policy they will definitely pay back your money. Nowadays most companies are willing to refund instead of getting negative reviews from unsatisfied customers.

When to ask for a refund?

• If actual product specifications don’t match with advertisements (or) product descriptions.
• For damaged products
• If you are not satisfied with the product or service 
• If the product doesn’t suit you.
• If you find a better product

Required things to apply for a refund?

• Product in good condition
• Bills/ receipts
• Date of purchase
• Reason for refund
• Request letter (or) email.

How do I apply for a refund?

If your purchase a product or service once line then you can contact their customer care to request for refund. Some websites like Amazon and Flipkart will have options to return the purchased goods up to a certain time period.

If your purchase from any store, then you need to visit that paritular store to get a refund.

Different ways to contact the company for a refund?

Here are the different ways by which you can contact the company to get a refund o your money.

• Through Company website
• By making a call
• By sending an email
• Directly at the store
• Use socialmedia platforms

Sample refund letter formats

Sample letter for refund money to customer

To Company name, Address.

Sub: Refund request letter.

Dear [company name] team,

I, [your name] purchased [product name] in your store/shop/website on [date] , but is defective and not working properly. Therefore I would like to return it and want to get a refund.

I am not interested in any replacement. So kindly repay my amount of ____ Rs.

Please find attached a copy of the payment receipt with this letter.

As a reputed company, hope you consider my request.

Thanking you.

Sincerely, Your name. Mobile no.

Email for a refund of money

Sub: Refund request.

Dear Sir/Madam,

My name is [your name] made a purchase of [product name ] in your store/shop/website on [date] . I am not satisfied with its features and performance. So I want to return the product.

Here I request you to refund my amount of ___ Rs and kindly find the attached receipt with this email.

I hope you refund my money soon.

Regards, Your name. Mobile no.

Sample refund letter for tuition fee

To The principal, School/College name, Address.

Sub: Request for refund of tuition fee.

Respected Sir/Madam,

My name is [your name] made a payment of ___ Rs on [date] to join [course name] in your school/college . But because of some personal reasons, I couldn’t able to join the course. 

Therefore I request you to kindly refund my fee amount. 

Please find the attached copy of the payment receipt enclosed with this letter.

Sincerely, Your name.

Sample letter for refund of money from the bank

To The branch manager, Bank name, Address.

Sub: Request for refund of money.

I am [your name] , the account holder of your bank with a/c no. 3214XXXX456  writing this letter regarding the refund of my money. 

On [date]   at [time] I made a transaction of Rs ____ on [website/shop name] using your bank’s intent banking service.

But the transaction was failed and the amount was deducted from my bank account twice. Therefore I request you to kindly refund my money of _____ Rs.

Kindly find the enclosed bank statement herewith for your verification.

Request letter for refund of advance payment (Format 1)

To [Sender details], Address.

Sub: Refund request for the advance amount.

Dear Sir/Maam,

I , [your name] made  an advance payment of ______ Rs towards the purchase of [product/service name] . But unfortunately, I couldn’t able to arrange the remaining money as I am not getting any bank loan.

Therefore I want to cancel my transaction and request you to refund my advance amount.

Please find the attached proof of payment.

Advance Payment Refund Request Letter (Format 2)

To [Sender Details], Address.

Sub: Advance amount refund request. 

My name is [your name] paid an advance amount of___ towards [product/service] on [date] . But till now I haven’t received the product/service , even after __ days since my order/booking.

As I don’t need that product/service anymore, I would like to cancel my purchase and kindly refund my advance amount of ____ Rs.

Please find the attached payment receipt

Refund letter sample for tuition fee

Sub: Application for refund of tuition fee.

My name is  [your name]  studying [course name] at [college name] , writing this letter regarding the refund of my tuition fee.

I have been suffering from Typhoid for the last 15 days therefore I cannot able to attend the semester exams. Therefore I decided to take a gap for this academic year.

Hence I am not attending my semester exams I request you to refund my tuition fee amount of _____ Rs, which will be a great help to me.

I shall be obliged to you in this matter.

Yours faithfully, your name.

Tuition fee refund letter from univestiy/college

To The Principal, University/College name, Address.

Sub: Refund request of tuition fee.

I am [your name] ,  got an admission in your college/university to study [course name] , and  I have paid a tuition fee amount of _____ Rs on [date] .

But after attending the second counseling I got admission at [college name] to study [course name] . Keeping in view of my future I would like to join there.

Therefore I request you to kindly refund my tuition fee, which will be very helpful to me. 

Please find the fee payment receipt enclosed with this letter.

I hope you consider my request.

Yours sincerely, Your name. Mobile no.

Request letter for refund of down payment

Sub: Downpayment refund request.

I am [your name] paid a downpayment of _______ Rs to order/book ________ [product name] on [date] through cash/netbanking/phonepe/cheque . But due to some personal reasons I would like to cancel my order/booking.

Therefore I request you to kindly cancel my order/booking and refund my downpayment amount.

Please let me know if you need any further information.

I hope you will refund me soon.

Thanking you

Letter for a refund of money from the insurance company

To The branch manager, Insurance company name, Address.

My name is [your name] paid an amount of ________ Rs in the favour of [insured person name] on [date] through net banking/cash/cheque /Phonepe towards [policy name]. But after doing some research I got to know that the policy is not suitable for me.

I know that my policy is not registered yet, so I request you to please cancel my registration and return my amount.

An inappropriate policy doesn’t fulfill my insurance needs, so keeping this in consideration kindly refund my amount.

You can repay me through any of the following modes like cash/net banking/UPI/ cheque mode . Please give me a call on 9456XXX564 for any further information.

Regards, Your name.

Request letter for return of mistaken/wrong payment

To The principal, School/college name, Address.

Sub: Request for refund of excess payment.

I am [your name] paid a fee of ______ Rs on [date]  towards the admission fee for [course name] . But by mistake, I have paid an excess amount. My actual fee amount is ____ Rs but I have paid ______ Rs. 

Therefore I request you to kindly refund my excess amount of _____ Rs either by cash (or) through online mode. 

Here is my bank account details:

Full Name:_______________

Bank name: ____________

IFSC code: ____________

Pone pe/Googlepay no. _________.

Kindly find a copy of the payment receipt enclosed with this letter. 

Wrong payment request letter to bank

Sub: Refund request letter for wrong payment .

My name is [your name] , a savings bank account holder of your bank with a/c no. [3245XXXX25] . This letter is regarding the refund request for failed mobile recharge.

While recharging my mobile on [date] at [time] through net banking, the amount was deducted but the transaction was failed. When I tried to recharge for the second time then the transaction was successful, but overall I have paid twice.

Therefore I request you to kindly refund the amount for the failed transaction, here is the reference number of that transaction ____________.

Looking forward to getting a refund.

Sincerely, Your name, Mobile no.

What to do if the company won’t refund me?

If a company is not fulfilling their refund policy guidelines then you can contact the consumer forum (or) you can also proceed legally through a lawyer.

In how many days companies will refund?

It depends on the payment mode used using the purchase, in most cases, companies will refund in 3-14 days. In case of direct purchase & return of physical goods in a store, you can get a refund even in one day also.

Can the store refuse a refund?

Yes, depending upon the return policy (or) condition of the returned product companies may refuse to refund. 

Is it bad to ask for a refund?

It is not bad, if a product doesn’t fulfill your needs as per their advertisement then you can definitely ask for a refund. Most companies will refund without any issues. 

Recommended:

• Authorization letter formats to claim money from the bank.
• Experience certificate formats in Word.

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Request Letter for Refund – Template, Format, Sample & Example

If someone is not satisfied with any service or the product he or she ordered or bought, one can always go for a request for refund . For claiming a refund, one needs to write a letter to the responsible authority about the product and explain particularly which performance he or she was not satisfied with. The authority will then verify the customer’s claim and then process the refund procedure as per the customers eligibility. Although the refund request can be raised through verbal discussion, a written letter has a higher impact.

For many reasons, one need to write a refund letter.  Sometimes students who take admission to school or colleges, may need their refund and they claim to the school or college management. In those situation one should follow some tips to request for a refund.

First of all, the purpose of the letter should be mentioned. Whether it is a refund or reclaim the same service but in better quality. Secondly, the dissatisfaction should be clearly stated, like which particular area or service the requester was not enough satisfied with. If there is a certain product name or model number, that should be rechecked and confirmed.

Format of Refund Request Letter 

To, The Authority

Subject : (mention the refund of the particular product)

Dear Sir/Ma’am/ (the person who may be responsible for processing the refund), This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). As the product got delivered  on (date of delivery) we found that the size/quality/color of the product was not as mentioned on the site. So we had to cancel the order and returned the product back on the same date.

Therefore, I request you to initiate my refund of the amount I paid in advance. It’s been a week and I believe there’s no communication happened for this refund. Please arrange the refund on priority and this will be very helpful for me.

Regards, (Name of the customer)

To write a refund request letter, the language should be humble and not in a complaining mode. Statements should be very transparent so that there’s no occurrence of confusion.

How to Write a Refund Request Letter

From, Rupesh Sarkar, 2/30 -C, Black Market, DMC Road, Ludhiyana-80008 (+56)-4556-9887-45 [email protected]

Date: June 25, 2019

To, Alokesh Singha, Balaghat, Bhagpat, [email protected] (+115)-112-112-7800

S ub: Request to refund for Refrigerator

Dear Alokesh, This is to state that I had ordered a refrigerator from your store, Balaji Electronics on May 26 th . We realized that the refrigerator was a little small in size for our family, so we canceled the order. The model number is E342122 – L and the price of the product is 23,445 Rs. We processed the payment in advance at the store at the time of order. It has been two months and we are still waiting for the refund. If you please look into this request ungently I will be highly obliged.

Sincerely, (Your Signature) Rupesh Sarkar

After any kind of payment, if the service is not satisfactory or in case the service is not available, the customer may claim reimbursement.

Below is a letter that will help to take an example of a request letter, for reimbursement.

How to Write a Reimbursement Request Letter

From, Sumitra Kumar, 4029 -C, Lakhan Pur Road Chawdi Bazaar - Delhi-90900 (+600)-11-121-12432 [email protected]

Date: June 5, 2029

To, Robina Khatoon, Badot, Bhagpat, [email protected] (+11)-110-132-7560

Dear Robina Ma’am, I am Sumitra Kumar, AEIE final year, roll no- 4011-220. I had deposited Rs. 4500 for my library services. I have already raised for all my clearances and no book is pending to submit from my end. Hence I am requesting you to initiate the process of reimbursement of the security deposit. I will be writing my fail paper in a week and leave for my workplace afterward. This will be extremely helpful if I get the money by this week.

Sincerely, Sumitra Kumar

When a customer orders a product, often he does the advantage payment for the product. Although it is feasible for the seller for a smooth delivery, but in case the product is not satisfactory, the customer needs to claim his payment.

Request Letter For Refund Of Advance Payment

From, Subodh Gupta 20/31 -D, Black Mall, UGC - Road, Bhopal -890034 (+121)-6789-0978-000 [email protected]

Date: June 5, 2059

To, Parvesh Sopan, Sheesh Nagar, Ashmead Road, Kuchipudi -909090 (+0111)-6788766-89 [email protected]

Dear Parvesh,

This is to state that I had ordered a ceiling fan model number USHA-34GF, color deep wine for my home. I had done the advance payment already of Rupees 3800 on the date of ordering. Now that my family has a different choice of the product, I need to cancel this order. Hence I request you to process the refund of the advance payment as soon as possible. I will be highly obliged for your help.

Sincerely, Subodh Gupta

Sample Letter of Refund for Overpayment

From, Ashoka Bisht 12/22 - Sec, Main Market Khoda, Noida-202230 (+45)-001-001-0002 [email protected]

Date: Feb 10, 2018

To, Divya Singh, New Mod, Hariyana (+091)-987678933 [email protected]

Hello Divya Sir,

I had purchased a ticket for the Valentines Carnival on 29 th January, due to which I paid an advance of 1500 Rs. Now that the price of the ticket is decreased as per it is showing online, I request you to refund the extra payment done by me. Please initiate the request from your end. It will be a great help.

Sincerely, Ashoka Bisht

For settling the refund the seller or the authority reverts to the customer. Below is a letter where a seller is writing a refund letter to the customer.

Sample Refund Letter to Customer

From, Amol Tapadar [email protected] (+001)-6709-23-9988 123/67-G, Ground Floor Tower XI, Bangladesh-678000

Date: 7th, May 2018

To, Mr. Bajaj, Kaushal Gali No.-6 New City- 567338 Iraq- 89000

Hi Mr.Bajaj,

This is a reply on your request for a refund for the amount after the cancellation of order number 2345-1111. As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by 4300 rs. As the refund and you will be receiving the payment within 7 working days. If you have any concern please feel free to contact our support team. Have a happy shopping with us.

Amol Tapadar E.C Electronics

Sample Letter of Refund Deposit

From, Rajat Sharma 1234/765 - D, Dock Bangla, Black Street, USA-300078 [email protected] (+451)-451-4567-876

Date: 9 July 1987

To, Swikriti Decal, 10-F,6thFloor, Ram Murti Churaha Lucknow-445566

Hi Swikriti,

This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances. Hence I would like to request you for the refund of security deposit of Rs. 3000 in the library. I ensure I have no book pending to submit in the library, and no study material is also pending. Please process this request urgently as I have very fewer days left in University premises.

Rajat Sharma Zoology, Final Year

Air Ticket Refund Request Letter

From, Akshay Setty 5/2- Charminar Road, Block -E New Delhi- 225567 (+012)-112-45-1123 [email protected]

Date: 7 July 1991

To, Mukesh Shetty Kath Godam, Haridhwar UK-67790 (+45)-1113-223-987 [email protected]

Dear Mukesh,

I had booked a fight in Indigo for 22 nd March morning at 7:30 AM. The flight number is 6E567. Due to the bad weather, the flight has been canceled and I have been informed to book an alternative flight. I want my flight expenses to be refunded. If you please process the refund as the earliest, it will be highly appreciated . Please feel free to contact me in case of any queries.

Sincerely, Akshay Setty

Request Letter Template for Refund in PDF & Word Format

Request Letter Template in PDF Format

• PDF Template 1
• PDF Template 2
• PDF Template 3
• PDF Template 4

Request Letter Template in Word [Doc.] Format

• Word [Doc.] Template 1
• Word [Doc.] Template 2
• Word [Doc.] Template 3
• Word [Doc.] Template 4

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Refund Request Letter

A refund request letter is a formal document addressed to a merchant or service provider, requesting a refund for a product or service that did not meet the expectations of the customer. The letter typically includes details of the purchase, the reason for the refund request, and any supporting documentation such as receipts or order numbers. If you are a merchant or a service provider, you can use this Refund Request Letter from Jotform to collect refund requests with e-signatures on any device.

Feel free to update the terms of this Refund Request Letter, change text fonts and colors, add or remove fields, and make other design changes with our drag-and-drop builder. Once your fully-customized Refund Request Letter is ready to go, share it with customers via email so they can fill it out and submit it in seconds — a great way to minimize messy paperwork and automate your workflow. By streamlining your e-signature process with Jotform Sign , you can save time better spent where it counts.

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Refund Policy Template

Refund Policy is a document that shows the refund, return, and exchange policy of companies from different businesses. This document is important for e-commerce businesses, retail shops, manufacturers and brands that provide online or in-store shopping to inform their customers regarding the refund and return policy of their companies. Build your own with Jotform’s Refund Policy Template.Customize your document to show the eligibility of the items for refund and exchange, refund exceptions for purchases, return processes, refund times in a table, and partial refunds and restocking fees. With Jotform’s online builder, you can provide a form element that enables the customer to accept and agree to the terms and conditions of this Refund Policy Template. Make refunds easier with Jotform Sign.

Shipping Policy Template

A Shipping Policy is a document created by businesses and companies that outlines their policies for orders and shipping. This type of document is usually sent from a business to their customer or client in order to gather acknowledgement and e-signatures. Build your own professional Shipping Policy Template for free with Jotform Sign.Personalizing your own Shipping Policy Template is a breeze with our easy-to-use online document builder. Simply drag and drop to edit letter text, upload logos or branding images, change fonts and colors, and more depending on your needs. You can even create a custom, automated signing order if your shipping policy requires more than one signature.

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Create refund policy documents for your business. Drag and drop to personalize. Works on all iOS and Android devices. No coding needed. Free to use.

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Create a professional refund request letter for free. Drag and drop to customize. No coding required. Works on smartphone, tablet, and desktop devices.

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Selling your products online is easy with JotForm. You can create any e-commerce forms that you can use in your online business like order forms, website surveys or lead generation sales form. Even after your customer submits their order or information, it doesn't end there. It is also necessary that you keep your customers engaged. There are many ways to do it by providing them vouchers, special offers or good-looking invoices or receipts. Here in this category, you can find all the e-commerce Sign Templates that are going to be useful for your online business.

If you're an e-commerce manager or running your own or family business online, our e-commerce PDF template will surely help your e-commerce backend workflows. It can help decrease your workload while increasing efficiency, revenue and more importantly, customer’s satisfaction and trust. We have a variety of professional e-commerce Sign Templates that includes invoices, receipts and vouchers that’s guaranteed to wow your customers. You can start with these e-commerce Sign Templates and customize it to reflect your unique brand or you can create from scratch in the PDF Editor. Whether you’re looking for an e-commerce template with elegant, bold, chic or modern design, we have something for you.

We understand that browsing through hundreds of templates is hard, so we have this e-commerce category to help make your decision a little easier. Pick the e-commerce template you want below and start turning your collected form response data into a professional and elegant looking PDFs that are easy to share with colleagues and customers. All the e-commerce Sign Templates are free! Anyone can use it, print or download free of charge.

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Application to Bank Manager for Refund Money (6+ Samples)

Has your money been deducted from your bank account without any reason or has been deducted even though you have failed to make any payment? If yes, now you need a refund of your deducted money from the bank.

For that, you have to write a complaint letter to the bank manager for refund money. No need to worry because, in this post, I will provide the format of How to write an application for refund money to a bank manager with 6+ Samples.

You can choose one of these applications for your letter writing, whichever meets your criteria. One thing you make sure of is that replace all the important details according to your information such as an address, bank name, account number, aadhaar number, card number, etc.

If you are writing your letter in physical form that means you are writing the letter on paper then you have to visit your branch and submit the letter.

Otherwise, if you want you send the letter online to the bank branch, then you will have to email the entire letter to your bank branch. The majority of banks accept both methods. You can submit the letter in any manner appropriate to you.

1. Complaint Letter to Bank Manager for Refund Money

2. sample application letter for refund money from bank, 3. application for refund of money from bank, 4. request letter to bank manager for refund money, 5. application for refund money from bank, 6. how to write application to bank manager for refund money, 7. sample letter for refund of money from bank.

From, ABC Near ______, Sector 13, Surat.

To, The Branch Manager, Yes Bank, F Block XYZ Road, Surat.

Date:- Date/Month/Year

Subject:-Letter to bank manager for a refund of money.

Dear Sir/Madam, I am “mention your name” and a savings account holder in your branch for the last 6 years. I am doing a lot of transactions in my account but never faced this type of issue. Recently I was paying Rs. ____ but the payment failed and money was also deducted from my account. I also talked to the Respondent company to which I had to pay, then they are saying that your payment is stuck in the bank itself.

Therefore, I request you to please check this issue and refund my money in my account as soon as possible. My account number is ************. I also enclosed the failed payment slip in this letter.

Thanking You, Yours Sincerely Signature Contact No:- XXXXXXXXXX

From, ABC Near ______, Sector 14, Lucknow.

To, The Branch Manager, RBL Bank, G Block XYZ Road, Lucknow.

Subject:- Letter to bank manager for refund of my money.

Dear Sir/Madam, With all due respect, I want to inform you that one of my transactions failed but money got deducted from my account. I checked the next account to which I had to send money, so the money did not reach that account either. The amount is Rs _____. I also contacted customer care they said to submit a complaint application to your respective branch. My account number is ************ and my transaction failed on __/__/____.

Therefore, please understand my problem and try to resolve it as soon as possible. If the problem is solved then please refund my money in my account.

Thanking You, Yours Faithfully Signature Contact No:- XXXXXXXXXX

From, ABC Near ______, Sector 15, Pune.

To, The Branch Manager, Kotak Mahindra Bank, H Block XYZ Road, Pune.

Subject:- Refund request for unsuccessful ATM withdrawal.

Respected Sir/Madam, I am maintaining a current account in your branch for the last 3 years having account number ************. Yesterday, I was withdrawing money from an ATM machine but the money got deducted from my account and the withdrawal request got cancelled. Rs ____ was deducted from my account, which I wanted to withdraw from the ATM.

Therefore, I kindly request you to check the issue and refund my money. I have attached the failed slip which I got from the ATM machine.

Thank you in Advance, Your Trusty Signature Contact No:- XXXXXXXXXX

From, ABC Near ______, Sector 16, Madurai.

To, The Branch Manager, IndusInd Bank, I Block XYZ Road, Madurai.

Subject:- Requesting bank manager to refund my money

Respected Sir/Madam, My self Yuvraj Sahu and I live at “your address”. I have a savings account in your branch having account number ************. I want to notify you that I did a transaction in which money was deducted from my account twice. The transaction amount is ____ and the money deducted from my account is _____.

So, please check the problem and refund my money to my bank account.

Thanking You, Yours Truly Signature Contact No:- XXXXXXXXXX

From, ABC Near ______, Sector 17, Agra.

To, The Branch Manager, IDFC Bank, J Block XYZ Road, Agra.

Subject:- Refund money for a failed EMI transaction.

Respected Sir/Madam, I want to inform you that one of my EMI transactions has failed but money has been deducted from my account. Moreover, even EMI Paid is not shown in the EMI Payment List. My account number is ************ and my account holder name is “mention name”. The date I did this was __/__/____ and the EMI amount is _____. I have also attached the failed EMI screenshot along with my full EMI payment list.

Therefore, I urge you to please consider my problem and solve it as soon as possible and also refund my money.

From, ABC Near ______, Sector 18, Kochi.

To, The Branch Manager, ICICI Bank, K Block XYZ Road, Kochi.

Subject:- Application for requesting refund money.

Dear Sir/Madam, I hereby inform you that I am a very loyal customer of your branch. I am doing a very large amount of transactions in my account which was open t your branch since ____. My purpose for writing this application to you is because unwanted charges are deducted from my account on a daily basis without assigning any reason. My account number is ************ and my account holder name is _________.

Therefore, I kindly request you to please stop cutting these charges and refund me whatever money has been deducted from my account in the last two months. I hope you can do this.

From, ABC Near ______, Sector 19, Bhopal.

To, The Branch Manager, HDFC Bank, L Block XYZ Road, Bhopal.

Subject:- Transaction failed but money was deducted from my account

Respected Sir/Madam, I was shopping in the mall 2 days ago and I wanted to pay for shopping bills with my debit card but every time the payment has failed. So I paid with cash, After a while, a message came on my mobile that money had been deducted from my account and I also updated my passbook also my money was deducted from it. After that, I talked to the authority of the mall and told them my problem, then the authority checked their transactions but none of my payments came into their account. My account number is ************* and the date my money was deducted from my account is __/__/____.

Therefore, please understand my problem and check the issue. If the issue is resolved then refund my money in my account. I hope you will resolve my problem as soon as possible.

Thanking You, Regards Signature Contact No:- XXXXXXXXXX

Related Read

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• Application for Lost Bank Passbook
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Frequently Asked Questions (FAQs)

How do i get a refund from the bank.

If you want a refund from the bank, then you have to write a letter to the bank in which you have to give full details about why you want the refund.

How many days does it take to refund money from the bank?

It generally takes a week to 10 days to refund the money.

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3 thoughts on “application to bank manager for refund money (6+ samples)”.

From, ABC Near ______, Sector 19, sadabad.

To, The Branch Manager, SBI Bank, L Block XYZ Road, Bhopal.

Date:- 22/01/2023

Respected Sir/Madam, I was shopping in the mall 1 days ago and I wanted to pay for shopping with my debit card but every time the payment was getting failed. So I paid with cash, After a while, a message came on my mobile that money has been deducted from my account and I also updated my passbook also my money was deducted from it. After that I talked to the authority of the mall and told them my problem, then the authority checked their transactions but none of my payments came into their account. My account number is 9756165244 and the date my money was deducted from my account is 22/01/2023

Who write a complain letter for a bank because they irresponsible branch

Then you should visit the branch and solve the issue.

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Ring Refunds

FTC sends PayPal payments to eligible Ring customers

The FTC is sending PayPal payments totaling more than $5.6 million to 117,044 people who had an account with Ring, a home security camera company.

The FTC sued Ring for failing to protect customer accounts. The FTC says that Ring’s failures let employees have too much access to customer videos and made accounts vulnerable to online attacks. In some cases, hackers took control of customer accounts, cameras, and videos.

The settlement required Ring to pay money, delete videos it shouldn’t have, and establish a strong privacy and security program. The FTC is now using that money to provide refunds to eligible Ring customers.

If you get a PayPal payment, please accept it within 30 days.

You can find answers to common questions about FTC refund payments on  our FAQ page . If you have any other questions, please call the refund administrator at 1-833-637-4884.

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Judge Approves $418 Million Settlement That Will Change Real Estate Commissions

Home sellers will no longer be required to offer commission to a buyer’s agent when they sell their property, under an agreement with the National Association of Realtors.

By Debra Kamin

A settlement that will rewrite the way many real estate agents are paid in the United States has received preliminary approval from a federal judge.

On Tuesday morning, Judge Stephen R. Bough, a United States district judge, signed off on an agreement between the National Association of Realtors and home sellers who sued the real estate trade group over its longstanding rules on commissions to agents that they say forced them to pay excessive fees.

The agreement is still subject to a hearing for final court approval, which is expected to be held on Nov. 22. But that hearing is largely a formality, and Judge Bough’s action in U.S. District Court for the Western District of Missouri now paves the way for N.A.R. to begin implementing the sweeping rule changes required by the deal. The changes will likely go into full effect among brokerages across the country by Sept. 16.

N.A.R., in a statement from spokesman Mantill Williams, welcomed the settlement’s preliminary approval.

“It has always been N.A.R.’s goal to resolve this litigation in a way that preserves consumer choice and protects our members to the greatest extent possible,” he said in an email. “There are strong grounds for the court to approve this settlement because it is in the best interests of all parties and class members.”

N.A.R. reached the agreement in March to settle the lawsuit, and a series of similar claims, by making the changes and paying $418 million in damages. Months earlier, in October, a jury had reached a verdict that would have required the organization to pay at least $1.8 billion in damages, agreeing with homeowners who argued that N.A.R.’s rules on agent commissions forced them to pay excessive fees when they sold their property.

The group, which is based in Chicago and has 1.5 million members, has wielded immense influence over the real estate industry for more than a century. But home sellers in Missouri, whose lawsuit against N.A.R. and several brokerages was followed by multiple copycat claims, successfully argued that the group’s rule that a seller’s agent must make an offer of commission to a buyer’s agent led to inflated fees, and that another rule requiring agents to list homes on databases controlled by N.A.R. affiliates stifled competition.

By mandating that commission be split between agents for the seller and buyer, N.A.R., and brokerages who required their agents to be members of N.A.R., violated antitrust laws, according to the lawsuits. Such rules led to an industrywide standard commission that hovers near 6 percent, the lawsuits said. Now, agents will be essentially blocked from making those commission offers, a shift that will, some industry analysts say, lower commissions across the board and eventually force down home prices as a result.

Real estate agents are bracing for pain.

“We are concerned for buyers and potentially how we will get paid for working with buyers moving forward,” said Karen Pagel Guerndt, a Realtor in Duluth, Minn. “There’s a lot of ambiguity.”

The preliminary approval of the settlement comes as the Justice Department reopens its own investigation into the trade group. Earlier this month, the U.S. Court of Appeals for the District of Columbia overturned a lower-court ruling from 2023 that had quashed the Justice Department’s request for information from N.A.R. about broker commissions and how real estate listings are marketed. They now have the green light to scrutinize those fees and other N.A.R. rules that have long confounded consumers.

“This is the first step in bringing about the long awaited change,” said Michael Ketchmark, the lawyer who represented the home sellers in the main lawsuit. “Later this summer, N.A.R. will begin changing the way that homes are bought and sold in our country and this will eventually lead to billions of dollars and savings for homeowners.”

Under the settlement, homeowners who sold homes in the last seven years could be eligible for a small piece of a consolidated class-action payout. Depending on how many homeowners file claims by the deadline of May 9, 2025, that could mean tens of millions of Americans.

Debra Kamin reports on real estate, covering what it means to buy, sell and own a home in America today. More about Debra Kamin