cover letter for academic job example

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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When you're applying for a faculty position with a college or university, the cover letter is your first chance to make a strong impression as a promising researcher and teacher. Below you'll find some strategies for presenting your qualifications effectively in an academic context.

Distinctions between Academic and Business Cover Letters

A cover letter for an academic job has a function similar to one for a business job, but the content differs significantly in quantity and kind. While the general advice for business cover letters—such as tailoring your letter for the specific job and selling your strengths—still applies, a cover letter for an academic position should be long enough to highlight in some detail your accomplishments during your graduate education in research, teaching, departmental service, and so on. The typical letter is thus usually one and a half to two pages long, but not more than two—roughly five to eight paragraphs.

The First Paragraph

In the opening of your letter you need to convey some basic information, such as what specific position you are applying for (using the title given in the job notice) and where you learned of the opening. Since a cover letter is a kind of persuasive writing (persuading a hiring committee to include you on a list of candidates for further review), the first paragraph of your letter should also make the initial claim as to why you are a strong candidate for the position.

Tailoring for Your Audience

In an academic context knowing your audience means reading the job notice carefully and knowing the type of institution to which you are applying. Most graduate students have studied a broad range of material within their discipline before specializing in a narrow field for the dissertation project. Since it is rare to find a job notice specifying your exact qualifications, you need to emphasize those aspects of your graduate training that seem particularly relevant to the position advertised.

• Job notice: If you've written a political science dissertation on populism in early twentieth-century US national politics, you probably won't respond to a notice seeking a specialist in international politics during the Cold War. But you may wish to apply for a position teaching twentieth-century US political parties and movements. In this case you would want to stress the relevance of your dissertation to the broad context of twentieth-century US politics, even though the study focuses narrowly on the pre-World War I period. You might also highlight courses taken, presentations given, or other evidence of your expertise that corresponds to the job notice.
• Type of institution: Often the job notice will provide a brief description of the college or university, indicating such factors as size, ownership (public, private), affiliation (religious, nonsectarian), geography (urban, suburban, rural), and so on. These factors will influence the kind of information emphasized in your letter. For example, for a job at a small liberal arts college that focuses on undergraduate teaching, you would emphasize your teaching experience and pedagogical philosophy early in the letter before mentioning your dissertation. On the other hand, for a job at a large research university you would provide at least one detailed paragraph describing your dissertation early in the letter, even indicating your plans for future research, before mentioning your teaching and other experience.

Other Advice

If you're still working on your dissertation, you should mention somewhere in the letter when you expect to be awarded the Ph.D., even being as specific as to mention how many chapters have been completed and accepted, how many are in draft version, and what your schedule for completion is. Last-paragraph tips include the following:

• Mention your contact information, including a phone number where you can be reached if you will be away during a holiday break.
• If you will be attending an upcoming major professional conference in your field, such as the MLA convention for language and literature professionals, indicate that you will be available for an interview there. Be sure to mention that you are available for telephone or campus-visit interviews as well.
• If you have some special connection to the school, type of institution, or region, such as having attended the school as an undergraduate or having grown up in the area, you may wish to mention that information briefly at some point.
• Mention your willingness to forward upon request additional materials such as writing samples, teaching evaluations, and letters of recommendation.

Job seekers at Purdue University may find value in the Purdue Career Wiki.

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Requred Job Application Materials

Submitting your application.

When you are applying for a faculty position at a college or university, your  cover letter  will differ significantly from the standard business cover letter.

Your cover letter may be reviewed by Human Resources department staff to determine if you meet the basic qualifications for the job. If it does, it will be forwarded to a search committee comprised mostly of faculty members and academic deans. 

These individuals will be accustomed to reading more lengthy academic cover letters and  resumes  or curriculum vitae (CV) than would be customary in the business world. They will also often be more interested in the philosophical foundations for your work than the typical business recruiter.

Kelly Miller / The Balance

Tips for Writing an Academic Cover Letter

Your initial challenge will be to pass through the Human Resources screening. Review each of the required qualifications included in the job announcement and compose statements containing evidence that you possess as many of the skills, credentials, knowledge, and experiences listed as possible. 

Address as many of the preferred qualifications as possible. 

Give concrete examples to support your assertions about your strengths. 

Your faculty reviewers will typically have an interest in your philosophy and approach to teaching and research within your discipline. They will also be evaluating how your background fits with the type of institution where they work.

Research the faculty in your target department to assess their orientation and expertise. Emphasize points of intersection between your philosophy and the prevalent departmental philosophy.

If you possess traditionally valued areas of expertise that are not already represented by the current faculty, make sure to point those strengths out in your cover letter. It's important to tailor your letter to the orientation of the college and adjust the mix of emphasis on teaching and research based on the expectations in that setting. 

Colleges will typically want to hire new faculty who are passionate about their current research and not resting on past research credits.

Describe a current project with some detail and express enthusiasm for continuing such work. 

Try to do the same with any evolving teaching interests. 

Highlight any grants and funding you have received to undertake your research activities. Incorporate any awards or recognition which you have received for your teaching or research activities. Some text should also be devoted to other contributions to the college communities where you worked, such as committee work, advising, and collaborations with other departments.

Your cover letter should be written in the same basic format as a business cover letter. An academic cover letter is typically two pages compared to a single page for non-academic letters.

Here’s an example of the appropriate format for a cover letter and guidelines for formatting your letters.

Academic Cover Letter Example

You can use this sample as a model to write an academic cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Academic Cover Letter Example #1 (Text Version)

Robin Applicant 123 Main Street, Anytown, CA 12345 555-555.5555 robin.applicant@email.com

April 5, 2021

Dr. Sylvia Lee Chair, English Department Search Committee Acme College 123 Business Rd. Charlotte, NC 28213

Dear Dr. Sylvia Lee,

I am writing to apply for the position of assistant professor of English with an emphasis in nineteenth-century American literature that you advertised in the MLA Job Information List. I am a Dean’s Fellow and Ph.D. candidate at XYZ University, currently revising the final chapter of my dissertation, and expecting to graduate in May I am confident that my teaching experience and my research interests make me an ideal candidate for your open position.

Over the past five years, I have taught a variety of English courses. I have taught a number of American literature survey courses, as well as writing courses, including technical writing and first-year writing. I have extensive experience working with ESL students, as well as students with a variety of learning disabilities, including dyslexia and dysgraphia, and disabilities like ADD and ADHD. I pride myself on creating a classroom environment that accommodates the needs of my students while still promoting a high level of critical thought and writing skills. Some of my most satisfying experiences as a teacher have come from helping struggling students to grasp difficult concepts, through a combination of individual conferences, class activities, and group discussion. I know I would thrive as a teacher in your college, due to your belief in small classroom size and individualized support for students.

Not only does my teaching experience suit the needs of your school and department, but my research interests also fit perfectly with your description of the ideal candidate. My dissertation project, “Ferns and Leaves: Nineteenth-Century Female Authorial Space,” examines the rise and development of American female authors in the 1840s and 1850s, with a particular focus on patterns of magazine publication. I argue that, rather than being submissive to the requirements of the editor or publisher, female authors, in fact, developed a more transparently reciprocal relationship between themselves and their readers than previously has been assumed. I apply recent print-culture and book-history theory to my readings of novels, magazine articles, letters, and diary entries by various female authors, with a particular focus on Sara Willis (known by her pseudonym Fanny Fern). I plan to develop my dissertation into a book manuscript and continue to research the role of female writers in antebellum magazine culture, with a particular focus on the rise and influence of female magazine editors on literary culture.

My research interests have both shaped and been shaped by my recent teaching experiences. Last spring, I developed and taught a course on the history of print culture in America. I combined readings on theory and literature that addressed issues of print with visits to local historical museums and archives. My students conducted in-depth studies on particular texts (magazines, newspapers, novels) for their final papers. I believe my interdisciplinary teaching style, particularly my emphasis on material culture, would fit in well with the interdisciplinary nature of your English department.

I am therefore confident that my teaching experience, my skill in working with ESL and LD students, and my research interests all make me an excellent candidate for the assistant professor of English position at ABC College. I have attached my curriculum vitae and the two requested sample publications. I would be happy to send you any additional materials such as letters of reference, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you at either the MLA or C19 conference, or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Robin Applicant (hard copy letter)

Robin Applicant

Academic Cover Letter Example #2 (Text Version)

Betty Applicant 567 North Street, Boston, MA 02108 555-555.555 betty.applicant@email.com

Dr. Robert Smith Chair, Department of Biology Acme University 123 Business Rd. Business City, NY 54321

Dear Dr. Smith,

I am writing to apply for the position of Assistant Professor of Biology with a focus on molecular biology at XYZ University, as advertised in the March issue of Science. I am currently a postdoctoral fellow at the University of XYZ in the Department of Molecular Biology, working under the advisement of Professor Linda Smith. I am confident that my research interests and teaching experience make me an ideal candidate for your open position.

My current research project, which is an expansion on my dissertation, “[insert title here],” involves [insert research project here]. I have published my dissertation findings in Science Journal and am in the processing of doing the same with my findings from my current research. The laboratory resources at XYZ University would enable me to expand my research to include [insert further research plans here] and seek further publication.

Beyond my successes as a researcher (including five published papers and my current paper in process), I have had extensive experience teaching a variety of biology courses. As a graduate student at Science University, I served as a teaching assistant and guest lecturer for both biology and chemistry introductory courses and won the university award for outstanding teacher’s assistant. As a postdoctoral fellow at the University of ABC, I have had the opportunity to teach Introduction to Biology as well as a graduate-level course, Historicizing Molecular Biology. In every class, I strive to include a blend of readings, media, lab work, and discussion to actively engage students with the material. I would love the opportunity to bring my award-winning lesson planning and teaching skills to your biology department.

I am confident that my research interests and experience combined with my teaching skills make me an excellent candidate for the Assistant Professor of Biology position at XYZ University. I have attached my curriculum vitae, three recommendations, and the two requested sample publications. I would be happy to send you any additional materials such as teaching evaluations or past and proposed course syllabi. I will be available to meet with you at the ASBMB conference or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Betty Applicant (hard copy letter)

Betty Applicant

It’s important to submit all your application materials in the format requested by the college or university. You may be asked to email, mail, or apply online via the institution’s applicant tracking system.

You may be required to provide references with your application, so be prepared to submit a list of references. The institution may also request transcripts, teaching evaluations, and writing samples.

Send only what is requested. There's no need to include information that the institution hasn't ask for.

However, you can offer to provide additional materials like writing samples, syllabi, and  letters of recommendation  in the last paragraph of your letter.

Follow the instructions in the job posting for submitting your application. It should specify what format the college wants to receive.

Here are some examples of what you may be asked to include with your cover letter and resume or CV:

• A cover letter, CV/resume, and contact information for three references.
• A cover letter (PDF format) of interest indicating your qualifications and reason for application, Curriculum Vitae (PDF format), and a minimum of three professional references, including phone and email contact information.
• A letter of interest, a Curriculum Vitae, a teaching vision statement, a research vision statement that specifically indicates how you would interact with or collaborate with other department faculty, and three references.
• A cover letter, CV/resume, and contact information for three references. Please upload these as ONE document in RTF, DOC or PDF format.
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3 Academic Cover Letter Examples Created for 2024 

• Academic Cover Letter
• Academic Advisor Cover Letter
• Academic Advisor No Experience Cover Letter
• Write Your Academic Cover Letter

Whether you work as a teacher or an academic advisor, your students know they can count on you to answer their questions and assist them with paperwork. You also process student records and monitor academic progress to provide personalized advice for student success.

But how can you write a cover letter that’s as pleasant and user-friendly as those syllabus guides you hand out?

Don’t worry! We’ve been helping academic professionals find their dream jobs for years. And with our three academic cover letter examples and free AI cover letter generator , you’ll be all set for success!

Academic Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your academic cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

September 10, 2023

Emma Moore Baltimore International Academy 123 Fictional Lane Baltimore, MD 21201

Dear Ms. Moore,

I am inspired by Baltimore International Academy’s dedication to fostering a rich learning environment and shaping the next generation of global citizens. Your school’s focus on language immersion and cultural exposure aligns with my approach to education. It would be a privilege to join your esteemed faculty as a teacher, utilizing my skills in Learning Management Systems (LMS), online assessment tools to invigorate the educational experience in your school.

During my tenure at Friends School of Baltimore, I implemented LMS platforms like Canvas and Blackboard to streamline lesson planning and resource sharing with 372 students. The seamless integration of these online tools surged in-class engagement by 17% and average test scores by 12%.

My experience at Garrison Forest School allowed me to embrace online assessment tools, like Kahoot, to develop captivating quizzes that reinforced learning objectives among my students. We observed a 9% improvement in academic performance and heightened class participation.

At the Park School of Baltimore, I incorporated multimedia presentations using Prezi to enliven course material and spur student interaction in my lessons. This innovative addition resulted in a 13% rise in course completions and a tangible increase in thought-provoking in-class discussions.

Thank you for your consideration. I welcome the opportunity to discuss how I could further your school’s mission to foster global-minded learners.

Olga Petrov

Enclosures: Resume Application 2 letters of recommendation Teaching Certificate

Why this cover letter works

• In line with the demands of modern learning, demonstrate expertise in various learning management, assessment, and presentation tools like Kahoot, Blackboard, and Prezi.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Academic Advisor Cover Letter Example

Copy this text for your academic advisor cover letter!

123 Fictional Avenue Atlanta, GA 30033 (123) 456-7890

James Lewis Clark Atlanta University 123 Fictional Lane Atlanta, GA 30033

Dear Mr. Lewis,

Nurturing my deep interests in academia while serving at Georgia State University (GSU), I realized the profound influence of well-structured academic advising. With this valuable insight, I am drawn to the academic advisor position at Clark Atlanta University.

My methodology as an academic advisor is centered on elucidating the comprehensive significance of selected courses. This ideology stemmed from my career at Emory University, where I used my expertise in the Banner SIS system to manage student records. This practice increased efficiency by 33% in tracking students’ progression within my first advising year.

Recognizing from a 2008 study that approximately 21% of students usually change their initial majors, my solutions-driven approach led to a significant 38% reduction in major shifts among a study size of 4,122 students at GSU over three years. Additionally, a promising 22% of these students, around 1,987 scholars, are currently engaged in postgraduate studies.

Academic advising extends beyond merely course selection; it’s a nuanced task. Encountering such subtleties at Spelman College, I collaborated with the IT department to apply my knowledge in online course design using Microsoft Office Suite. This project facilitated the creation of 37 streamlined online courses, improving course accessibility by 42% for over 1,523 students.

Addressing students’ academic apprehensions means more than just clarifying their doubts. These instances mark the onset of an expansive academic exploration journey. If these accomplishments resonate with the ethos of Clark Atlanta University, I anticipate the possibility of contributing to your student’s academic exploration journey and their potential success. Thank you for your consideration.

Fatima Faris

• This example takes it a notch higher with statistics unique to the potential employer’s sector, accomplishments supported by concrete numbers, and prowess in tools like the Banner SIS system.

Academic Advisor No Experience Cover Letter Example

Copy this text for your academic advisor no experience cover letter!

123 Fictional Avenue Portland, OR 97211 (123) 456-7890

James Hernandez Portland State University 123 Fictional Lane Portland, OR 97211

Dear Mr. Hernandez,

While pursuing my business administration degree in Atlanta, Georgia, I watched a friend wrestle his way through college planning and course selection—an ordeal that unfortunately extended his graduation date. This personal experience ignited my resolve to ensure no student has to face similar struggles. I aim to bring my proficiency in institutional and advising experience, strategic thinking skillset, and expertise with Student Information System (SIS) platforms, like DegreeWorks, into the academic advising assistant role at Portland State University.

I have honed my skills in constructing academic plans, devising strategic pathways, and steering students toward fruitful academic outcomes through various internships and volunteering experiences. I partnered with 42 faculty members at Reed College to gather feedback and convert it into comprehensive progress reviews. By utilizing data from these reports and employing SIS platforms like DegreeWorks, I detected gaps in academic planning, mitigated these concerns, and ultimately boosted student satisfaction by 38%.

I have been empowering student populations of diverse backgrounds, enhancing my interpersonal skills, and preparing myself to guide students effectively in their academic journey. Notably, while volunteering at Multnomah University, I collaborated with a team of 4 other volunteers using academic planning tools like MyPlan to overhaul an archaic academic pathway. This initiative led to a 24% decline in student complaints and a 19% uptick in successful course completion rates. Moreover, my capacity to interpret and analyze multi-layered insights from DegreeWorks facilitated the creation of 768 unique academic plans.

Insightful adaptability, robust relationship management skills, and the belief in a collaborative work culture have defined my professional journey and will hold me in good stead in this role as well. Thank you, and I am grateful for your time in reviewing my application. I relish the prospect of demonstrating how I can contribute to the academic success of the students at Portland State University.

Alexei Orlov

• Even without formal experience, highlight the impacts you facilitated when interning or volunteering. Then conclude your academic advisor no experience cover letter by reinstating your interest in the role and requesting further discussion.

Related cover letter examples

• Career Change
• Teacher Assistant
• Elementary Teacher

How to Write Your Best Academic Cover Letter

Make sure you’re writing your cover letter to the place where you’re applying and not just anywhere. Address the institution by name somewhere in your letter and hearken to their values with keywords inspired by the job ad and About page.

You’ll also want to provide details about your qualifications that specifically match the job description . If you have what they’re looking for, like a background in IT, make sure you mention it.

Writing your greeting and intro

As with any letter, you’ll need to address your academic cover letter to someone by name! It might take a bit of homework to research who that is, but it’s worth the extra effort. No one wants to see another “To Whom It May Concern” letter!

You’ll need a good hook, too, so don’t give away all your best qualities right away. Not only should this paragraph be sleek and powerful, but you’ll want to allude to the fact that you also have more abilities, fostering an interest in learning more.

When you state that you’re the right fit for the job, give a cursory overview of why. What notable schools or projects have you worked with? Where’s the best overlapping area where you can establish a connection with the company? Your cover letter should lay out what qualifications you have and how they benefit the organization.

And stay formal, too! Match the vibe of the institution instead of coming off as too informal and unenthusiastic:

Hi, I can’t wait to get started working for your company. There’s plenty of stuff I’ve done that makes me good.

It’s way better to address the institution (and letter recipient!) by name and connect with the values they represent, like in this opener:

That’s much better!

Nurturing my deep interests in academia while serving at Georgia State University (GSU), I realized the profound influence of well-structured academic advisement. With this new and valuable insight, I am eager to elevate the faculty at Clark Atlanta University through the academic advisor position.

Writing your body paragraphs

Now that you’ve laid down a solid foundation for qualifications and left the reader wanting more, it’s time to deliver! What have some of your greatest academic successes been?

Recruiters and hiring managers need to see that you’ve already made a positive impact in your field. Your body paragraphs should each contain one main point about your qualifying experiences that have left a measurable impact. The overall body of your cover letter should tell a story of how you’ve become increasingly able to pave the way for academic excellence.

What kinds of GPA improvements, personal ratings, or boosts in overall department or school ratings can you cite as quantifiable metrics for your success? Make sure you work in a smooth reference to an impressive extra certification or two if you have some!

Make sure you tailor these paragraphs to the job description . Emphasize things that overlap with the job requirements as you pick which body paragraphs work best.

Example of an impressive body paragraph

Concluding and signing off your cover letter

Your closing paragraph should sum up how your past work experiences that you listed in your body paragraphs make you an excellent hire. Refer to the job description and institution’s website to get an idea of which obstacles they currently face, and mention your ability to help.

Include a call to action that tells your reader to reach out to you again for more information so that you can share even more about how you can excel in your new job role! And don’t forget to hearken to the company’s values to reinforce that connection you’ve built.

Make sure you thank the reader for their time, too! You can do this either in your closing paragraph or your signoff.

Don’t use an informal signoff with no intrigue or call to action, like this one:

I’d be great at working for your school because I have a lot of experience with it. And I can do all kinds of academic stuff.

End with a strong recap of why you align with the institution already, and invite further discussion of your qualifications with a thankful attitude and formal signoff:

Much nicer:

Insightful adaptability, robust relationship management skills, and the belief in a collaborative work culture have defined my professional journey and will hold me in good stead in this role as well. Thank you, and I am grateful for your time in reviewing my application. I relish the prospect of demonstrating how I can contribute to that academic success of the students at Portland State University.

You’ll usually address the hiring manager or a recruiter when you write your academic cover letter, so start by looking for them in the original job post. If you’re having trouble finding names, check the company’s website or social media accounts like LinkedIn.

While you have the job description and company website open, try to get a feel for their company culture. Are you applying to an institution that sounds more formal or laid-back? Whatever level of formality they use, match it!

Keep it to just one page! Recruiters don’t have much time to review your application, so it’s important to keep your academic cover letter easy to skim. Plus, they’ll still need time to look over your academic resume and any other application materials, too!

Academic Cover Letter

Get your next academic position easily

A life of academia is one of maintaining the highest standards of teaching and producing scintillating research findings. That’s why an academic cover letter for a job needs to be a carefully planned and well-targeted document.

Academia is a broad field and when it comes to professional documents like a letter of introduction in your job search many of the same rules apply across all faculty disciplines . Unlike targeting a job with a regular cover letter template , applying for university or college positions requires a little more detail and a few considerations that only apply to the academic field.

While it’s true that writing a cover letter isn’t everyone’s favorite part of the job-seeking process, it can be made much easier with an online cover letter builder. These tools can speed up the process of writing your accompanying letter by quickly laying out the most important sections and adding a little design flair that will show that you’ve gone the extra mile.

So what does it take to write a cover letter that will get you interviews for your next faculty position? As we’ll see in the following sections it takes a mix of those academic skills you’ve honed over the years , along with a touch of salesmanship.

How to Write an Academic Cover Letter for A Job

Your academic accolades, your ability to meet deadlines, being a great educator and excellent writing skills. These are just a few of the things that are going to be accessed on your academic job cover letter.

Of course, this being an academic position you’re targeting, you should adopt a similar tone to your previous writing in your field of study. It should be formal in tone, descriptive and follow the usual styling rules, such as not using contractions and making use of precise words related to your discipline.

Don’t forget to follow an academic writing style. That means:

• No contractions
• A formal tone
• Specific vocabulary related to your field
• Writing in paragraphs, not bullet points

As an academic, you need to show that you’re experienced as well as knowledgable in whatever the role will require. For example, there’s no use in applying for a role as an Assistant Professor in Statistics if you don’t reference your achievements in the study mathematics or use the right lexicon.

How to Format An Academic Cover Letter

Broadly speaking, an academic cover letter follows many of the same formatting rules as a professional or simple cover letter . Where an academic cover letter template could differ, however, is the inclusion of the full name and address of the hiring manager or faculty lead . Don’t forget to properly include the correct professional titles (such as Dr. or Professor) for whoever you’re reaching out to.

It should also go without saying that you should check your spellings and fully proofread your letter before you apply for a job. In the academic sector especially, any mistakes will simply lead to your cover letter and resume getting thrown in the trash.

Who Should You Target in An Academic Cover Letter

In the case of a cover letter for an academic job application, you are first and foremostly targeting a hiring professor at the institution you want to work at. Whilst this person is your ultimate audience, also, remember in many cases an HR person will probably be checking your credentials first, so bear them in mind too.

Overall you should use the job advert as a crib sheet , so you can correctly target the skills and credentials needed in your own letter of motivation. Answer the questions they will want to know from you before they progress further with your application process. This will give you a far greater chance of success.

Don’t forget to also do a little research on the hiring professor for the role you’re looking to get. Finding out their areas of focus and correctly appealing to the sort of skills and goals they like will give you a big advantage!

What to Include In an Academic Cover Letter

If you want your cover letter to really stand out you should always be ready to show examples of your work as well as enthusiasm for the position.  Fitting your cover letter to the institution you want to work at is also another way to get an edge on the competition.

After all, universities are establishments with a strong sense of tradition and ethos. To be a good fit for the role you should show that you embody those characteristics that fit into their academic identity .

An academic cover letter needs more details pinpointed than most other types of cover letter. Be sure you also mention the dates of completion for any research you’re undertaking at the time of writing and mention the names of any supervising professors.

The essential parts of any academic cover letter are:

• Your address and contact information
• The hiring professor’s full name, title, and professional address
• Examples of your research
• An explanation of your teaching methodology
• Date of completion for any current doctorates or theses
• The full name and title of your supervising professors
• Your reasons for applying
• Any ideas for further research that may interest the recruiter

The elements above are absolutely critical considerations that should always be included in a cover letter. These will answer all the questions that the hiring manager will want to know from the beginning. Weaving these together into an effective story of your academic past present and future will be what gets you called in for interviews.

How Long Should an Academic Cover Letter Be?

Normally a generic cover letter won’t go beyond a single page . This is also the case for some academic cover letters although not all. In almost all STEM subjects for example, where your experience can be summarized quicker, one page is usually enough.

However, with an academic cover letter for those targeting faculty positions in humanities, things are a little bit different and you should be more descriptive. Therefore, 2 pages are usually recommended . This will give you plenty of room to flesh out your personal description and the relevant research that the hiring manager will want to see.

Remember though, if you write an academic cover letter that extends beyond 2 pages you run the risk of alienating the reader . After all, a cover letter for an academic opening still needs to adhere to the rules of motivation letters in general. Namely, it should be concise enough to digest quickly.

Academic Cover Letter Sample

When it comes to writing the cover letter for an academic role you need to create a detailed, yet concise and compelling outline to your career so far as well as where you see it going.

To start things off you should use the intro section to detail your address, the academic address of the professor and explain a little about what drew you initially to the role. As can see in our simplified academic cover letter example:

John Dugard

500 E Yates Street

Ithica, NY 14853

October 17th, 20XX

Dr. Susan Hughes

Department Of Physics and Astronomy

University Of Southern California

825 Bloom Walk

Los Angeles, CA 90089-0484

Dear Dr. Hughes,

I am writing to apply to Assistant Professor of Astrophysics faculty position as advertised on your department website that is due to begin in Fall 20XX. I am currently completing a doctorate at Cornell University and expect to have completed my Ph.D. thesis requirements by May 20XX. I was drawn to the position available at the University of Southern California, as I am highly eager to contribute to the improvement and expansion of the Department of Physics and Astronomy, further my research on Supermassive Black Holes and provide exemplary instruction on astrophysics.

Once you’ve made a strong introduction and properly explained why the job hooked you, it’s time to start telling the hiring manager why you’re the right person for the role . This means giving them some information about your academic training and how you plan to expand on it. As you can see in the next section of our example:

I have dedicated the last 5 years of my academic experience at Cornell University to analyzing the visibility of supermassive black hole accretion. My doctoral dissertation was completed in consultation with Prof. Edward Jones and examined the visibility of supermassive black holes and how AGN spectrum energy spikes influence the rate of accretion. This research was conducted using a relatively new methodology in which we used Keplar satellite observations to measure the spectroscopic projections from the accretion disc. I would be very enthusiastic in sharing and expanding on this methodology to further the goals and research of the department in at USC.

In addition to my work in supermassive black hole accretion, one of the other areas that interest me greatly for future research is the analysis of the gamma radiation produced by quasars and how this can lead to the discovery of new supermassive black holes. I also spent many months of my post-graduate study offering tuition to the physics department student body and led a course on the black hole dissipation during the final year of my Ph.D. I would, of course, relish the opportunity to continue with this work in the USC faculty.

Once you’ve provided a little more evidence for why the recruiter should hire you, or at the very least call you in for an interview, it’s time to start moving the conversation towards the next steps in the process .

The details you should include to conclude your covering letter for academic positions should feature:

• Introduce the next steps (speaking to the search committee)
• When you can make time for interviews in your schedule
• An offer of thanks for their time
• A polite and formal signoff. Either – Your’s Sincerely or Kind regards

You can see all these come into play as we round off our example cover letter:

I would enjoy exploring the possibilities of this further study and the position in the coming weeks. For the moment, please find enclosed my curriculum vitae, which includes further details of my teaching experience and research direction and also a letter of recommendation from Professor Jones. I will gladly provide any further supporting materials upon request and am available to speak more on my home number 607-255-5368 from 6 pm daily. I would like to take this opportunity to thank you for your consideration and look forward to hearing from you soon.

Yours Sincerely

As you can see, it’s not rocket science to write a great academic cover letter. If you follow these tips and structure your cover letter carefully you’ll experience much more success with getting callbacks and interviews. To make your letter of intent for an academic position really stand out , remember that using cover letter builder is a great way to save time and see the exact styles that will make your document more eye-catching.

Academic cover letter examples

You’ve worked hard and you’ve got some pretty impressive academic achievements under your metaphorical belt. Now you just need to prove it to the recruiter.

Sure, you can outline your studies on your CV, but a cover letter gives you a better chance to provide detailed facts and figures that showcase why you’re perfect for the position.

But if you need some help getting started, study our top tips and academic cover letter examples in the writing guide below.

CV templates 

Academic cover letter example 1

Academic cover letter example 2

Academic cover letter example 3

These Academic cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write an Academic cover letter

Here’s how to write your own winning Academic cover letter

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *Academic job role* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Academic cover letter

Here’s what kind of content you should include in your Academic cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Academic cover letter templates

Copy and paste these Academic cover letter templates to get a head start on your own.

Hi Jonathan

I would like to express my sincere interest in the Senior Lecturer position you have available at the University of London’s Faculty of Psychology, as advertised on your website. With my 18+ years of experience as a Clinical Psychologist, with a passion for research, I am excited to contribute my pedagogical skills to your institution.

Throughout my 13-year academic journey as a Lecturer at the University of Manchester, I have been deeply committed to both advancing the field of clinical psychology and nurturing the next generation of mental health professionals. I hold a Ph.D. in Clinical Psychology from the University of Manchester, where my research focused on cognitive-behavioural interventions for anxiety disorders.

I have had the privilege of working with diverse populations in addressing a wide range of psychological challenges. I previously secured £1M+ grants to support various research projects, constantly received 10 out of 10 evaluations from students for engaging lectures and contributed towards a 20% increase in pass rates.

I am excited about the opportunity to meet you at your earliest convenience to discuss how I could add value to your department.

Kind regards

Martin Maguire  ¦  07777777777  ¦  [email protected]

Hope you’re well. I am thrilled to apply for the position of Sociology Lecturer at Oxford University, as advertised on LinkedIn. As an enthusiastic educator and dedicated sociologist with 10+ years of experience, I am eager to contribute my expertise and passion for sociology to the esteemed academic community at your institution.

With a Ph.D. in Sociology, I have cultivated a deep understanding of sociological theories, research methodologies, and the dynamic social processes that shape our world. Throughout my academic journey, teaching has been both a joy and a calling. As an Assistant Lecturer at the University of London for over five years, I developed and delivered engaging lectures for undergraduate courses, such as Introduction to Sociology and Social Research Methods. I have received a student evaluation rating of 5 out of 5 for course satisfaction, increased average grades by 15%, and obtained £500K in funding sociology-related research during those five years.

I would appreciate the opportunity to discuss how my career aspirations align with your objectives. I am available for an interview at your convenience.

Natalie Woods  ¦  07777777777  ¦  [email protected]

Good morning, Adam

I hope this email finds you well. I am writing to in response to the University of Birmingham’s advertisement for an Accounting Professor. As a dedicated educator, seasoned accounting professional, and passionate advocate for academic excellence, I am excited about the opportunity to contribute my expertise to the esteemed department at your institution.

In my current role as an Associate Professor of Accounting at Durham University for the past 10 years, I have had the privilege of shaping the academic and professional growth of countless students. With a Ph.D. in Accounting, I possess a strong foundation in both theoretical and applied aspects of accounting. My pedagogical approach underlines critical thinking, problem-solving, and real-world applications of accounting principles. During my tenure at Durham University, I have mentored 50+ doctoral scholars in their conference presentations and publications, received four awards for teaching, and contributed to a 15% increase in the pass rates and overall performance.

Thank you for considering my application. I look forward to the possibility of joining your department and I am available for an interview at your earliest convenience.

Laura Stanley  ¦  07777777777  ¦  [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Academic job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences, it is typically two to three pages long, and for STEM fields, it is typically one to two pages but will vary depending on the specific discipline.

The purpose of a cover letter

Sometimes called a “ letter of intent ” or “ letter of interest “, a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you, or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with your Cover Letter

Step 1: The first step to writing a good cover letter is to first have a good CV. Your cover letter expands upon some of the information you include within these documents, and describes the role you have played in achieving your academic  goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same, and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track, faculty position, but you need to check with your own department to find out what the norms are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, especially those that involve both teaching and research, you will be expected to spend some time in your cover letter talking about your research and goals, as well as your teaching – even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter as more (but not all) of the information about research will be covered in the research statement. Academic letters also need to cover everything that non-academic cover letters address, however, because you need to show that you are not only a good academic, but that you are a good person to work with who is committed to working at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters used in faculty job applications for your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

Explore other application documents:

Academic Cover Letter Sample

An academic cover letter is a perfect way to market yourself for opportunities that relate to your true passion, education. However, it isn't very different from other cover letters, so don't let it intimidate you! 

Here’s what you’ll learn in this article about writing a great academic cover letter:

• How to format your cover letter
• How to write a heading
• How to write the date and Company details 
• How to write the greetings
• How to write the cover letter body 
• How to write a closing statement
• How to highlight your skills
• How to research a company

Sometimes, even the most motivated and distinguished academics find it difficult to write a cover letter for an academic job. This is why an online cover letter writing service is a good way to learn how to write an effective cover letter on Skillhub or hire professionals to help you with write my cover letter request.

In this article, you’ll learn how to write the perfect cover letter and land your dream job.

Cover Letter for an Academic [Example]

Writing a good cover letter is crucial to getting noticed. Here’s an academic job cover letter example that’s bound to get attention.

[Your name]

[Your address]

[Your phone and email]

[Today’s Date]

[Hiring Manager’s Name]

[Company Address]

[Company City, State]

Dear [Mr./Mrs./Ms./] [Hiring Manager’s Name],

I write in reference to the Assistant Professor role that has opened up at your university for this coming academic year. As I have experience teaching courses on both undergraduate and graduate levels, as well as experience working with industry partners through consultancy work at my former role, I would like to bring forth my application for this role.

Responsibilities I undertook in my role included:

• Leading research project teams of business, industry, and academic stakeholders to achieve common research goals.
• Convening regular team meetings (monthly) to discuss progress against deliverables, issues that may impact the project plan, action items that need to be completed, and upcoming events/activities.
• Providing regular updates on the project via presentations to stakeholders, Wufoo reports, and email correspondence.
• Collaborating with others in cross-functional teams to achieve common goals.

Thank you for taking the time to review my application. I hope that we can set up a time to connect soon so that I can share more about myself and give you an opportunity to ask me any questions that you might have.

I appreciate your time and look forward to connecting with you.

[Your Name]

Academic Cover Letter Template

A cover letter template includes: 

• Your personal information
• Hiring manager’s information
• Body (3-4) paragraphs
• Closing statement

Here's how to format a modern cover letter:

• Align: Left-Align, no justification
• Font: Arial, Times New Roman, Verdana
• Line spacing: 1.15
• Margins: 1 inch
• Spacing: Double-space between paragraphs

Ultimate Guide on How to Write an Academic Cover Letter

Not all academics are well versed in writing self-promotional material, i.e., a cover letter. Having a guide to refer to takes away the stress and mistakes that lead to a poor cover letter.

We understand how important a great cover letter is when applying for a job, and we'll help you create that significant first impression. Don't lose out on a wonderful opportunity; contact our cover letter writers today, and a cover letter will be waiting for you. 

In the next section, you’ll learn how to format your cover letter. If you need professional resume help, resume writing services near me are a solution! They are in Houston, Chicago, NYC, Dallas, Seattle, San Diego, Phoenix, Austin, San Francisco, Los Angeles, Washington DC, Charlotte, San Antonio, Columbus, Kansas, Minneapolis, Indianapolis, Philadelphia, Jacksonville, Detroit. We are near you and always ready to give you a hand!

Use the Right Formatting for your Cover Letter

When it comes to cover letters, the format is important because cover letter formatting can determine how much attention your cover letter will get. 

If you look at good academic cover letter samples, they contain: 

• An introduction
• Your background
• Why you want to work for the company
• Your availability for an interview and contact information

Cover Letter Heading

A good cover letter heading is the difference between your job application being taken seriously or ignored. It’s also a great way to get the attention of a hiring manager and make a good impression.

The example below shows just how easy it is to write one.

Cover Letter Sample for Academic [Heading]

[Your contact]

Let’s take a look at the next cover letter example

Date and Company Details on Cover Letter

A cover letter for academic position must include the date and company details to inform the hiring manager that the letter is meant for them. 

Proceed by writing the date under your name, followed by a space. Then, list the hiring manager's name, the company’s name, and address. 

Example Cover Letter Academic [Date and Company Details]

Here’s an academic cover letter example you can apply when writing your letter:

University of Maryland

2433 Washburn Street

Baltimore, Maryland

Cover Letter Greeting

A good cover letter greeting helps establish you as a good candidate and shows that you’re knowledgeable about the employer. A suitable greeting would be Dear [Mr./Ms./Mrs.] [Hiring Manager’s Surname] if you know the hiring manager's name or Dear Sales Management Team if you don’t know their name. It’s advisable to avoid the To Whom It May Concern greeting as it's impersonal.

Cover Letter Example for Academic [Greeting]

An example of a good cover letter greeting would be Dear Mr. Smith,  Dear Mrs. Winslow, or Dear Product Development Team. 

Let’s take a look at more academic cover letter examples below.

What to include in an Academic Cover Letter [Body]

The letter should provide an overview of your qualifications that are appropriate for the position being applied for. The body should also highlight your accomplishments and why you think the company would benefit from hiring you. Conclude by restating your interest and your contact details.

For example, take a look at the sample academic cover letter below.

Academic Cover Letter Sample [Body]

I am writing to apply for the position of [job title] at [name of company]. I was drawn to your position because [briefly state reasons for applying for this specific job]. After looking over the website, it's clear that you are a dynamic organization with a firm focus in [insert field]. As an applicant, I am confident that my strengths and experience would be a valuable asset to your team; thus, I hope you will consider me for this position. 

Closing Paragraph for Cover letter

How you end the cover letter is just as important as how you begin. It shouldn't be impersonal, rude, or demanding. You have to show that you want to be part of a team and aren’t just looking for a paycheck. That could be the difference between getting hired or ignored.

The academic cover letter example below is a good start.

Academic cover letter example [Closing]

It pays to write a strong ending. Here’s how:

With my skills combined with my enthusiasm for the position, I am confident that I will be a valuable member of your staff.

Please let me know if you have any questions or want to schedule an interview.

Thank you for considering me.

Let’s look at the next cover letter academic example.

Describe Your Skills and Abilities

If you're looking for a job, an applicant tracking system (ATS) optimization cannot be ignored. Employers use ATS to scan your resume for keywords. The better you are at including the correct skills and keywords, the higher you'll rank in an employer's applicant pool when they search for prospective employees. 

Here’s a list of soft and hard skills from an academic position cover letter sample.

Soft Skills

• Content Development 
• Team Management and Collaboration

Hard skills

• Special Education Curriculum Design and Instruction 
• Psychology Principles and Practices 
• Adult Learning and Facilitation Methodologies

Look Into The Company

The hiring manager will always look for specific keywords in your application to see if you are fit for the role. The best way to determine these keywords is to look at the job description. This will give you a good idea of what the company is looking for. This way, you can tailor your application to the position. 

Here’s an example of keywords that might capture a hiring manager's attention. 

• Communication
• Published articles
• Writing reports

Important Points to Remember

A well-crafted cover letter is essential in getting you an interview and, ultimately, a job offer. And small mistakes can ruin those chances. There’s a lot to focus on when writing a letter but let's recap some of the key components of a great academic cover letter: 

• Properly format the cover letter
• Add your personal information
• Directly address the hiring manager
• Have a strong opening statement
• Highlight your skills and qualification for the position
• Prove that you'd be an asset to the company
• Have a strong closing statement

As you can see, writing an academic cover letter can be challenging, but with the proper guidance, you can craft a letter that lands you your dream job. For more tips, tricks, and help writing the perfect resume and cover letter, check out our affordable resume writing service and start getting more job offers!

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More Cover Letter Examples

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Academic Cover Letter Example

Land your dream job & learn practical tricks for your cover letter with this editable Academic cover letter example. Download this cover letter sample free of charge or customize it inside our professional cover letter maker.

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Academic Cover Letter Example (Full Text Version)

Oliver Gaumann

Dear Sir/Madam,

I am writing this cover letter to express my deep interest in applying for the Research Intern position within Imperial College London which has been posted and promoted on your institution careers website. I believe that I possess everything necessary to execute the role and all associated duties successfully. What is more, I am certain that it would be a great opportunity for me to grow both personally and professionally.

My name is Oliver Gaumann and I am a master's Genetics student at the Stanford University, where I am among the top 2% of students with the best academic results. Furthermore, I am involved in multiple extracurricular activities, including Psychology Society and TEDx Club and I serve as a Class Representative. My studies have allowed me to become a great team player and helped me to develop the ability to think critically and solve complex problems.

On top of my education, I worked as a Research Assistant at the UCSF Institute for Human Genetics for 3 months. There, I was given the responsibility for developing and implementing new data collection and analysis processes, performing various lab operations, and assisting in multiple experiments. In addition, I updated relevant files and records, resolved any problematic issues, and executed other tasks as required. Next, I am a pro-active individual offering exceptional knowledge of biology and determination to achieve extraordinary results. I am a Certified Lab Technician and a native Dutch speaker with a proficiency in English and a basic knowledge of German. Last but not least, I have attached my up-to-date CV for your review so please do not hesitate to contact me if you need any additional information on my qualifications or qualities. I can be reached at any time at 555-555-5555 or via email at [email protected]. Thank you for your time and consideration and I look forward to speaking with you in the near future.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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High School Student Professions And Applied Sciences Student Student Internship Humanities Student Formal Sciences Student Natural Sciences Student University Student Social Sciences Student

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You can create, store and share CVs in 31 languages . You can download your Europass CV, store it in your Europass Library share it with employers, with  EURES  or other job boards.

How to create a good CV

Remember that your CV is your first opportunity to communicate your skills and experiences to a future employer. It is a snapshot of who you are, your skills, your educational background, work experiences and other achievements.

Present your experience clearly

Highlight examples of your skills and experiences matching the job you are applying for. Pay close attention to the details published in the vacancy notice.

Tailor your CV

Make sure you update the ‘About Me’ section to highlight why you are the best person for the job. Do not include a full detailed history. Focus on facts and main points that match the job you have in mind.

Make it readable

Make sure your CV is easy to read. Use clear and simple language.  Use strong verbs (e.g. ‘managed’, ‘developed’, ‘increased’).

Use reverse chronological order

Always list the most recent experience on the top followed by previous ones. In case of long gaps in working or learning, include an explanation.

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