application letter for job through email

How to write a leave request email (with examples)

You’ve been saving up your annual leave days and you’re ready to take off on that long-awaited holiday. Or maybe you’re having a baby and you’re planning some parental time off. Before you do anything else, there’s one important thing to cross off your to-do list: put in your request for a leave of absence. 

It might sound simple enough, but the way you request your leave can have a big impact on how your employer perceives the request and responds to it. A well-written leave application email submitted with plenty of advance notice is a reflecion of your professionalism and your respect for your employer and colleagues. 

Learn the correct format and content to include in your leave request, to make sure it is clear and appropriately detailed. Read our sample letters and templates, tailored to different types of leave requests, and use them as a practical reference to help you draft your own. Get ready to write a leave letter to an employer that ticks all the boxes for professional courtesy.

What is a request for leave email?

A request for leave email is an email you send your manager asking to take time off from work. It outlines your need to be absent from duties for a specific period and should clearly state the reason for your leave, the dates you plan to be away and, depending on the type of role you have, how you might manage work responsibilities during this time. 

Australian employees get minimum entitlements for different types of paid leave:

• Annual leave: used for any type of leisure time off. Annual leave is usually planned and scheduled weeks or months in advance.
• Sick leave: for when you’re not well enough to perform your duties. Sick leave is unplanned and may require a doctor's note, depending on your employer's policy. Mental health days fall under sick leave, as does carer’s leave, when you need to take care of a sick family member.
• Compassionate leave:  or bereavement leave is to take time off after the death of a loved one.
• Parental leave:  paid and unpaid parental leave when having a baby or adopting a child under 16. 
• Long-service leave: an extended period of time off for employees who have been with the same company for seven to 10 years.
• Community service leave:  for jury duty or an emergency management activity. 
• Family and domestic violence leave:  to attend to matters related to family and domestic violence.

How to write a request for leave email

Before you confirm any personal plans, it’s best to wait until your leave is approved. Writing a polite request for leave email is a handy professional skill to have. Here are the steps to take when writing an email to request leave:

• Start your email by addressing it to the appropriate person. This is usually your direct supervisor or the HR department, depending on your company's policies. Use a polite greeting such as "Dear [Manager's Name]" or "Hello [HR Department's Name]" .
• Clearly state the purpose of your email at the beginning. Specify the type of leave you are requesting (annual, sick, carer’s, etc.) and the exact dates of your planned absence.
• If your leave requires documentation, such as a doctor's note for sick or medical leave, mention that you have attached this to the email. 
• You may opt to include some assurance in your email that you will finalise any major projects before your leave, or hand over important tasks to a colleague. Whether you include this is dependent on your workplace culture and your role at the company.  
• End your email with a professional closing, such as "Best regards" or "Sincerely," followed by your name. 
• Before sending the email, take a moment to proofread it for any spelling or grammatical errors . 

Remember to keep a polite tone and state your request concisely to minimise the potential for misunderstandings.

Tips for writing an email requesting leave

Writing a successful email to request leave requires more than just stating your need for time off. Here are some tips to help you out.

Understand the deadlines and procedures for proper submission

Before drafting your email, refer to your company's leave policies. Check the deadlines for submitting leave requests, especially for planned absences like annual leave, when you likely have to provide a certain amount of advance notice. If your request comes too late, it may not be approved. 

Following organisation-specific guidelines

Different organisations have different guidelines for requesting leave. You might have to use a particular format for your leave email or you may have to submit a leave request through a portal like Workday. Familiarise yourself with your company’s guidelines, so that your request has the best chances of being approved.

Customise your email

Tailor your email to reflect the specific type of leave you are requesting. For instance, a sick leave request is usually more urgent and requires less detail about the absence. A parental leave request email will need more detail around paid and unpaid leave. A request for annual leave might need to be submitted months in advance if it’s around the time of a major seasonal holiday.

Maintain a polite and professional tone

Even if the reason for your leave is personal, maintain a polite and professional tone. Be honest about your reason for taking leave, but limit how much personal information you share, keeping details relevant and appropriate.

Address potential concerns 

While you are fully entitled to your allotted days off, if you’re taking a long period of annual leave, try to mitigate coworker stress by anticipating any potential concerns your absence might cause and addressing them in your email. This could involve offering to provide handover notes for your key responsibilities or committing to finalise major jobs before you leave.  

Request for leave application format

When you need to write a letter of leave from work, using a well-organised and easy-to-read format is essential. This ensures that you include all necessary information and present your request in a way that is easy for your employer to reference in future. Below is a template for a leave letter that can be adapted to various types of leave requests.

Subject: [Type of leave] request 

Dear [Manager’s/Supervisor's name],

I am writing to request [type of leave, e.g., annual, sick, personal, carer’s] leave from [start date] to [end date]. 

[In the second sentence you may provide a small amount of detail, if you feel it is necessary.]

I will ensure that all my current tasks are up to date before my leave begins and will provide handover notes for my duties. [Optional] I have attached [any necessary documentation, e.g., medical certificate, if applicable] to this email for your reference.

Please let me know if there are any concerns or if further information is required.

[Your full name]

[Your position]

[Your contact information]

Request for leave letter example

While the above example is a generic letter that can be tailored to any type of leave, here are more specific examples for a leave request letter you can use for inspiration for your own email.

Personal leave request example

Subject: Personal leave request 

Dear Chris,

I am writing to request compassionate leave from 14 March to 15 March due to a death in the family. [Colleague’s name] will take care of my most urgent projects while I’m away. I have also prepared notes and instructions to assist the team.

I appreciate your understanding and support during this time.

Sick leave request example

Subject: Sick leave notification 

I’m writing to let you know that I will be taking a sick day today due to illness [11/10/24]. I anticipate being able to return to work tomorrow, but will confirm early tomorrow morning. 

Annual leave request email example

Subject: Annual leave request 

I would like to request annual leave from 23/6 to 1/8 for an overseas holiday.  

I will ensure that all my major projects for the month are complete before I leave, and will provide notes for the team to refer to during my absence. 

Carer's leave sample letter

Subject: Carer’s Leave Request 

I am writing to inform you that unfortunately an immediate family member is unwell and I will need to take carer’s leave from tomorrow (3/4). I anticipate being able to return to work by Friday (5/4).

Please let me know how I can assist with handing over my duties to the team temporarily.

Why is a request for leave email important?

In a professional setting, the way you communicate your need for leave is just as important as the leave itself. Here are some reasons why it’s worth getting right. 

Ensures a smooth transition

By providing specific dates for your leave, as well as arrangements for covering your responsibilities, you help your manager prepare for your absence. This minimises disruptions to the team ensures your duties can be done while you’re away.

Minimises misunderstandings

Your leave request email should make the details of your absence clear: the dates, whether it’s paid or unpaid, and if you will be providing any documentation. It sets clear expectations and helps your employer plan accordingly. 

Provides a documentation trail for records

A formal leave request email serves as an official record of your absence. This is important for both you and your employer, as it ensures that your leave is accounted for and managed in line with company policies. 

Complies with organisational policies

Many organisations have specific policies and legal requirements regarding employee leave. A formal leave request email ensures that you are complying with these policies. 

Provides necessary details for successful leave approval

A leave request email should include all the necessary details required for your employer to approve and record your leave. This includes the type of leave, the duration, the reason (if appropriate), and potentially how your responsibilities will be managed in your absence. Providing all this information upfront increases the likelihood of a smooth approval process.

If your job requires you to write a leave request email when you take time off, bookmark this page so you can refer back to the template whenever the need arise. Customise it to your situation, keep a polite tone, proofread it, and send it off with the appropriate amount of advance notice, and you will have mastered an important component of professional etiquette.  

What information should I include in my leave letter?

In your leave letter, you should include the type of leave you are requesting (such as annual, sick, personal or carer’s leave), the specific dates of your planned absence, a brief reason for your leave and any supporting documentation. This information ensures that your manager has a clear understanding of your needs and can prepare for your absence.

How should I state the reason for my leave request? 

The reason for your leave request should be stated clearly but concisely. For personal or annual leave, a brief mention of the reason (like travel or personal commitments) is all that is needed. For sick leave, include a general statement about your health condition without going into too much detail. Always maintain a professional tone and only share details that are necessary and relevant.

What level of detail is necessary in a leave letter? 

The level of detail in a leave letter should be enough to convey your request clearly without oversharing personal information. Include specific dates, the type of leave and a brief reason for your absence. If you have made arrangements to cover your work, mention this as well. The goal is to provide enough information for your employer to understand and process your request efficiently.

How much notice should I give before requesting leave?

The amount of notice you should give before requesting leave depends on the type of leave and your company's policy. For annual leave, it helps to give as much notice as possible, up to months in advance. For sick leave or emergencies, give notice as soon as you can. Failing to call or email before a certain time when you are sick can be recorded as a ‘no show’ or unauthorised absence, which could result in a verbal or written warning. Always refer to your company's leave policy to comply with any specific requirements.

What should I do if my leave request is denied?

If your leave request is denied, you can ask for a meeting or a discussion with your supervisor or HR to clarify any issues. Depending on the reason, you might be able to negotiate alternative dates or make adjustments to your request. Always remain professional and explore different options to address both your needs and your company’s requirements.

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How to Write an Application Letter (Sample Included!)

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How to Write an Application Letter (Sample Included!) was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It’s your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we’ve included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It’s a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it’s always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you’re a good fit for the position. It’s a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you’re applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here’s a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you’re applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

How to Write the Best Follow-Up Email After the Interview

Learn how to write the best follow-up email after an interview to show strong interest, reinforce your qualifications, and leave a lasting impression on potential employers.

Posted August 25, 2024

Featuring 3 top coaches

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Starting thursday, september 5.

12:00 AM UTC · 60 minutes

Table of Contents

You've nailed the interview, but your work isn't over yet. The follow-up email after an interview can be a game-changer in your job search. It's your chance to stand out, show your enthusiasm, and reinforce why you're the perfect fit for the role. But crafting the right message can be tricky. How soon should you send it? What should you include? And what if you don't hear back?

This guide will walk you through the ins and outs of writing an effective follow-up email after a physical or phone interview. We'll cover everything from timing your message to personalizing your content. You'll learn how to structure your email, what to avoid, and even how to follow up if you don't get a response. Whether you're a seasoned pro or new to the job market, these tips will help you make a lasting impression and boost your chances of landing that dream job.

Timing Your Follow-Up Email

When to send the follow-up email.

The timing of your follow-up email can make a significant difference in how it's received. Ideally, you should send a thank you email within 24 hours of your interview . This shows your enthusiasm and keeps you fresh in the interviewer's mind. Some experts even suggest sending it within a couple of hours after the interview to display urgency and confirm your interest level.

How Soon is Too Soon?

While promptness is appreciated, you don't want to appear overeager. Waiting a few hours after your job interview before sending the email allows the interviewer to digest everything you said. If you didn't get a chance to ask about the decision-making timeline during the interview, it's acceptable to inquire about it in your thank you email.

What if You Don't Hear Back?

If you haven't received a response after a week, whether from your interviewer or hiring manager, it's appropriate to send another follow-up email. This is a chance to reiterate your interest and ask for an update on the hiring process. Remember, it's not uncommon for candidates to not receive an immediate response. Hiring processes can take time, and decisions may not be made immediately after a job interview.

If you still don't hear back after two weeks, you might consider sending another email. You could include additional questions that came to mind after the interview, which can serve as a natural way to re-engage the interviewer. However, always maintain a professional and patient demeanor, as delays are not uncommon in the recruitment process.

The Importance of Post-Interview Follow-Up

Following up after an interview is a crucial step in your job search journey. It's not just about good manners; it's a strategic move that can significantly impact your chances of landing the job. You must pay attention to every detail that is crucial – from your subject line to crafting your thank you note. Let's explore why post-interview follow-up is so important and how it can benefit you.

Impact on Hiring Decisions

A thoughtful follow-up email can have a positive influence on the hiring decision. It demonstrates your continued enthusiasm and engagement with the process, which hiring managers often view favorably. While it may not directly secure you the job, it can certainly set you apart from other candidates, especially if the decision is a close call. Remember, when a hiring manager interviews multiple candidates in a day, your follow-up can help you stand out in their mind .

Demonstrating Professionalism

Following up shows your professionalism and attention to detail. It's an opportunity to express gratitude for the interviewer's time and reiterate your interest in the position. A well-crafted thank-you note or email within 24-48 hours of the interview is considered good follow-up etiquette. This simple act can leave a strong final impression and showcase your communication skills.

Staying Top-of-Mind

By following up, you keep yourself at the forefront of the hiring manager's mind. It's a chance to reinforce why you're the best fit for the role and to highlight key qualifications discussed during the interview. You can even share additional thoughts or ideas that came to you after the interview, showing that you're still actively thinking about how you can contribute to the company.

Remember, following up shouldn't hurt your chances if done right. In fact, it can often help by demonstrating your continued interest and motivation. Just be sure to keep your follow-ups concise, professional, and not too frequent to avoid appearing pushy.

How to Write an Effective Follow-Up Email After Your Job Interview

You may have just had an interview or are waiting to hear from the hiring manager for an interview you attended a while back. In either situation, you can send a follow-up email to show your interest in the position and demonstrate professionalism. You may also want to email to stay in touch with someone you met during the interview. Preparing a well-crafted email can help you create a lasting impression and stand out from other job seekers. We look at various aspects to pay attention to, such as the timing to send the email and the structure and content of the message.

Here's what this article will cover:

Why are follow-up emails important?

When to send a follow-up email after a job interview, how to write a follow-up email.

Here are some reasons why sending follow-up emails might be important.

Shows your enthusiasm for the role

Sending a follow-up email demonstrates that you're a serious applicant and emphasises your continued interest in the position and company. You can show that you're willing to go the extra mile to secure the role. Your email can also communicate that your job search is ongoing and that other companies may want to hire you.

In Singapore, employers also like follow-up emails because they show that the job seeker is proactive, organised, and detail-oriented. The quality of your follow-up message may influence their hiring decision. It could be a deciding factor between two equally qualified applicants. Even if the company doesn't hire you for the role, sending a follow-up email can keep your application on the radar of hiring managers. They may be more likely to remember you and consider you for other suitable positions when future opportunities arise.

Quickens the decision-making process

Let's say, for example, that you attended an interview a month ago, but you've still not heard back from the hiring manager . You may have received offers from other companies but can't decide whether to continue waiting for a response or accept a job offer. Sending a follow-up email can help you take control of the job search process.

The recruitment process can be lengthy because companies work to hire the most suitable person for the role and company culture. They want to avoid making a costly hiring mistake. The hiring manager may decide to review your resume and cover letter and discuss your interview responses. Sending an email can help you understand where they are in the decision-making process.

The hiring manager may have told you that you can expect to hear back after a certain period. If you haven't had a response, it's best to follow up so that you can make informed decisions about your job search. Consider how interested you are in the position and whether you're willing to wait for the decision or accept another offer instead.

Demonstrates professionalism

A follow-up message helps you remain professionally connected with the hiring manager or potential employer. This makes it easier for you to contact them for another opening in the future. Maintaining positive relationships with hiring managers is essential to building your professional network. For example, if the hiring manager moves to another company, they may offer you a role there. There is research that shows that 70% of jobs don't appear publicly on job sites, and nearly 80% of hiring comes through personal and professional connections.

Ask additional questions

You may have missed asking particular questions during the interview , such as how the interview process works. Or you may want to clarify some questions or concerns after reflecting on the interview. You can ask these questions in your follow-up email. For example, you may want to know more about the rounds of interviews you'll need to go through or check if you need to submit additional application materials.

At the end of the interview, it's common practice in our country to ask the hiring manager about the next steps and when you can expect feedback, which shows proactive engagement. If you forget, you could include this question in your email. It's best not to send the thank-you email on the same day as the interview, as the hiring manager may be busy with other interviews throughout that day. At the same time, you don't want too much time to pass, such that they forget you. Ideally, send a thank-you note the next morning so they can see it when they start their day.

Usually, hiring managers get back to you in one to four weeks regarding the outcome of your interview. If that time has passed and you still haven't heard back from them, send a polite follow-up email on the same email thread. If they tell you your application has been unsuccessful, thank them for their time and consideration. Mention that you would like to stay in touch.

If the interviewer shares that your application is still under review, you can send a second follow-up email in one or two weeks. Then, decide if you still want to wait for their response or pursue another opportunity you may have a better chance of getting.

Follow these steps to craft a winning follow-up email .

1. Create a clear email subject line

First, decide on an email subject line to capture the hiring manager's attention. If you're sending an email after an interview, you can use " Thank you for your time " or " Interview follow up ". If you know there were multiple applicants for the role, you can include your name and interview date and time. For example, your subject line could be " Nadia Ali - Re: Interview on 15 May at 4 pm ".

If you're sending a follow-up email because you haven't heard from the interviewer in the time frame they mentioned, you can use subject lines such as " Checking in", "Following up", or "Application status check ". It's best to reply directly to an existing email thread you have with the hiring manager.

2. Begin with a professional greeting

You may be on first-name terms with the interviewer or recruiter, as you may have exchanged several emails and spoken in person by this time. In this case, it's acceptable for you to open your follow-up email using their first name. Otherwise, use their title and surname. For example, your professional greeting may be, " Dear Mrs Lim" or "Dear Mr Balakrishnan ".

3. Write a concise body paragraph

In the body of the email, express your appreciation for the interviewer's time and consideration. Mention the job title you're applying for to help them remember, as they may be interviewing for several roles simultaneously. It's also good to specify the company name to show that you've customised the follow-up email.

Reiterate your interest in the role and the company. You can specify something you discussed during the interview to personalise the email. Maintain a positive, courteous, and professional tone throughout the email. Avoid any small talk and be clear about the purpose of the message.

4. Have a strong closing

As you close the email, include a call to action. For example, you could ask when to expect a response or what additional documents to submit. Sign off professionally with "Best", "Best regards", or "Thank you". Use your full name in case another job seeker has the same first name as you.

Sample follow-up emails

Here are a few examples of different messages you can use as a guide to craft your own.

Follow-up email after job interview

Here's a follow-up email after an interview sample you can use:

Subject line: Thank you for the opportunity

Dear Mr Lee,

Thank you for your time yesterday. It was great to speak to you about the sales director role. I enjoyed connecting with you and learning more about the position and company. As we discussed during the interview, I'm attracted to the collaborative and supportive company culture. I'm confident I'm the right fit for the role, given my skills in building customer relationships and experience crafting successful sales strategies.

Please let me know if there's anything else I can send to enhance my application. I look forward to hearing from you in the coming two weeks.

Abdul Azman

Follow-up email after interview with no response

If you haven't heard back from the interviewer, send a concise email to ask for more information without sounding overly eager. You should only send this email if you haven't heard back two weeks after the interview. Here's a sample follow-up email when you haven't heard back from the interviewer:

Subject line: Checking in RE: mobile app developer role

Dear Ms Nurin,

I hope you're well. I'm checking in as you mentioned that you'd be making the final recruitment decision for the mobile app developer role by 10 January.

Please let me know if you have an update and if there are any additional details I can provide to assist in the decision-making process.

Jaslyn Chan

Follow-up email to stay in touch

If you didn't get the job, you can still make the best of the interview by building professional connections. Consider reaching out to someone you met during the interview process to see if they want to keep in touch, especially if you got along with them. They could also be a potential mentor if you want to grow in the field. Here's an example you can follow:

Subject line: Staying in touch

Dear Mr Karthik,

It was great to speak with you during the interview process for the English curriculum specialist role. You inspired me by how you equipped yourself with the latest learning methodologies. Even though the role didn't work out, I'd love to stay in touch.

Would you like to meet for coffee sometime in the next few weeks? I'm interested in learning about your career path and how you developed and applied your skills. I'm always looking for ways to diversify and strengthen my skill set.

In today's competitive job market, it's essential to differentiate yourself from other job seekers to secure the role you're aiming for. You can do this by sending a follow-up email after an interview to show your continued interest in the position. You can also learn about the interview outcome if you haven't heard back. A follow-up email also helps you stay in touch with the interviewer for other opportunities in the future. Craft professional emails to impress the interviewer and advance in your career.

Here are answers to common questions about follow-up emails.

• What should you say in a follow-up email after an interview? ⁠ Thank the interviewer for their time. Mention that you're interested in the role and keen on working for that company. You can also ask any additional questions about the interview process, role, or company that you didn't get to ask during the interview. Offer to keep in touch if you feel you connected with them during the interview.
• How long should you wait after an interview to follow up? ⁠ It's best to drop a thank-you note within 24 hours of the interview. If you don't hear back from the interviewer regarding the outcome of your application within the time frame they specified, it's good to send a second follow-up email. Singaporean employers appreciate promptness and attention to detail, and a timely follow-up email can help distinguish you from other candidates.
• How do you politely ask for an update after an interview? ⁠ Specify the role you applied for, and mention that you would like to check the application's status. Add that you're happy to submit additional documents to help with the decision-making process.
• Is four days too soon to follow up after an interview? ⁠ It's too soon if you're asking for the interview outcome. You can first send a thank-you email and wait until the time frame the interviewer gave you has elapsed.
• Is it normal to wait two weeks after an interview? ⁠ Yes, some companies have a long hiring process. You can reach out after two weeks if the company hasn't responded to you with the outcome.
• Is it common for individuals to write follow-up emails after interviews in Singapore? ⁠ Yes, it is quite common for individuals to send follow-up emails after job interviews in Singapore. This practice is viewed as an essential part of the job application process. Sending a follow-up email not only demonstrates professionalism and continued interest in the role but also helps the candidate stand out in a competitive job market.

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HR’s Guide To Recruiting Email Templates With Free Templates

David Rice is a long time journalist and editor who specializes in covering human resources and leadership topics. His career has seen him focus on a variety of industries for both print and digital publications in the United States and UK.

Learn how recruitment email templates will help you make sure you don't miss a beat in creating a positive candidate experience.

Email Template Wonders: Using standardized email templates can streamline the recruitment process, ensuring that communication with candidates is consistent and professional.

Recruitment's Secret Sauce: Effective communication is key to successful hiring, as it helps to build trust and rapport with potential candidates.

Time-Saving Magic: Recruitment email templates save time for HR professionals by reducing the need to craft individual emails from scratch.

Recruitment is a critical component of any organization’s success, and effective communication plays a vital role in this process. One of the most efficient ways to maintain consistent and professional communication with candidates is through recruitment email templates. 

This article will explore what recruitment email templates are, why they’re important, and how to create and customize them for different roles and industries.

What Are Recruiting Email Templates?

Recruiting email templates are pre-written, standardized messages used by recruiters to communicate with candidates throughout the hiring process. 

These templates are designed to save time, ensure consistency, and provide clear, professional communication at every stage, from initial outreach to job offers and rejections. 

By using templates, recruiters can streamline their workflow, maintain a consistent tone, and ensure that all essential information is conveyed effectively. Some recruiting software platforms will offer default templates, but it's best to customize them and build them into the technology's workflow.

Why are email templates important in the hiring process?

Recruitment email templates provide a standardized way to communicate with candidates, which helps to reduce errors and ensures that all candidates receive the same level of information no matter where they are in your recruitment funnel . 

Templates also save recruiters time by eliminating the need to draft new messages for each interaction. Well-crafted templates can improve response rates by clearly conveying the message and making it easy for candidates to take the next step.

10 Essential Recruitment Email Templates

Below are ten essential recruitment email templates that every recruiter should have in their toolkit.

Each template serves a unique purpose in the recruitment process . Keep in mind, these provide a base version of what your template should look like, but in many cases, these will need to be customized slightly to speak to 

Initial outreach to passive candidates

The purpose of this email is to introduce your company and the opportunity to potential candidates who may not be actively seeking a job. Workable estimates that as much as 37% of workers in the U.S. are passive candidates at any given time.

A good practice with these is to personalize the message by referencing the candidate’s experience or skills.

Example Template

Subject: Exciting Opportunity at [Company Name] – We Think You’d Be a Great Fit!

Body: Hi [First Name], I came across your profile and was impressed by your experience in [Industry/Skill]. Currently, I'm recruiting for an exciting opportunity at [Company Name] that I think you’d be perfect for. If this is of interest to you, let’s connect to discuss it further!

This might seem a bit too simplistic, but the fact is that many candidates will have received messages such as this that turned out to be spam. Your aim should be to let your humanity come through but keep it simple. Attention spans are short and people are bombarded with messages throughout the day.  

Application received confirmation

This email is to acknowledge the receipt of a candidate’s application. Short and sweet is the order of the day, but it’s an important one to send as it keeps candidates from feeling left in the dark. Be sure to thank the candidate and provide a timeline for next steps.

Subject: We’ve Received Your Application – What’s Next?

Body: Hi [First Name], Thank you for applying for the [Job Title] position at [Company Name]. We’re reviewing applications and will be in touch within [Timeframe] regarding the next steps.

Interview invitation

Once you’re ready to invite a candidate to an interview, it’s important to create a bit of excitement and include all the necessary details about the interview format and who they’ll be speaking with.

Subject: Interview Invitation – [Job Title] at [Company Name]

Body: Hi [First Name], We were impressed with your application and would like to invite you to an interview. The interview will take place on [Date] at [Time] with [Interviewer’s Name]. Please confirm your availability and we'll work with you to the interview scheduled.

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Interview reminder

This email serves as a reminder to candidates of an upcoming interview. You’ll want to send the reminder 24-48 hours before the interview.

Subject: Reminder: Your Interview with [Company Name]

Body: Hi [First Name], This is just a quick reminder of your interview for the [Job Title] position at [Company Name] on [Date] at [Time]. We look forward to speaking with you!

Post-interview thank you

With this email, you want to thank candidates for their time and reinforce their interest in the position. A good way to personalize it is to reference something discussed in the interview.

Subject: Thank You for Your Time, [First Name]!

Body : Hi [First Name], Thank you for taking the time to interview for the [Job Title] position. We enjoyed learning more about your experience in [Specific Topic] and getting to know you better. We’ll be in touch soon with next steps within the next [Timeframe].

Use the Notes for Content

“Within your recruiting software features should be a sort of collaborative notes space, where each stakeholder in the interview processes can leave feedback and details from their interview experience. If you intend to move forward with someone, share positive things those notes the candidate would appreciate as feedback in the email to create a sense that your organization is taking notice of them. This is an encouraging sign to a candidate and helps increase their interest in the position.”

Job offer 

The time has finally come to formally make a job offer to your preferred candidate. You will first want to inform them with a telephone call. This email is not a replacement for direct communication, but rather the follow up to that call.

At this stage it’s vital you clearly outline the terms of the offer.

Subject: Exciting News – We Want You to Work for [Company Name]

Body: Hi [First Name], We’re thrilled to offer you the [Job Title] position at [Company Name]. As we discussed previously, this is a full time position with an expected start date of [Date].

Attached, you’ll find the offer letter detailing your compensation, benefits, and some useful information about your first day with us. Please review and let us know if you have any questions.

Rejection letter

It’s difficult, but not everyone can be hired for a position and it’s inevitable that you’ll have to communicate to some candidates that they didn’t get the job. This template is to help you inform candidates they were not selected. Be polite and offer constructive feedback if appropriate.

Subject: Update on Your Application for [Job Title]

Body: Hi [First Name], Thank you for your interest in the [Job Title] position. While we were impressed with your qualifications, we’ve decided to move forward with another candidate. We appreciate your time and wish you success in your job search.

Candidate follow-up

This template will help you stay in touch with candidates who were previously interviewed or considered and to express continued interest in their profile.

Subject: Checking In – Are You Still Interested in [Company Name]?

Body: Hi [First Name], I hope this message finds you well. We’re still impressed by your profile and wanted to check in to see if you’re open to discussing new opportunities with [Company Name]. We're recruiting for a number of positions and believe that you may be a good fit for one of them.

Employee referral request

This template is designed to encourage current employees to refer candidates. To help motivate action, you’ll want to highlight any referral bonuses or incentives you're offering.

Subject: Help Us Find Our Next Great Hire!

Body: Hi Team! We’re looking for talented individuals to join our [Department] team. If you know someone who would be a great fit, please refer them to us. You could earn a referral bonus if they’re hired!

Talent Pool Nurturing

To keep potential candidates engaged with your company over time, you’ll want to create nurture campaigns the same way you would share relevant company news or updates with a customer. 

Subject: Stay Connected with [Company Name] – Exciting Updates Inside!

Body: Hi [First Name], We hope you’re doing well! We wanted to share some exciting news about [Company Name], including new projects and opportunities. Let’s keep in touch for future roles that may interest you.

Again, these templates are not exhaustive or complete. They’re meant to provide a starting point for you to reach out to candidates in different ways and put your best foot forward in creating a positive user experience for them. 

How To Write A Recruiting Email

Before drafting your recruiting email, clarify its primary purpose. Whether you’re reaching out to passive candidates, following up after an interview, or inviting someone to apply, understanding your intent will shape the content and tone of your message.

Crafting a compelling subject line

The subject line is your first impression. Keep it concise, relevant, and enticing to grab the recipient's attention. For example:

• "Exciting Career Opportunity at [Company Name]"
• "We Think You’d Be a Great Fit for Our Team"
• "Your Skills Caught Our Eye – Let's Connect!"

Personalizing the greeting

Start by addressing the candidate by their first name. Mention any mutual connections or specific skills that caught your eye. This personal touch shows you’re genuinely interested in them.

Introducing yourself and your company

Briefly introduce yourself and your role, followed by a short overview of your company. Highlight your company’s values, culture, and what makes it a great place to work.

Highlighting the opportunity

Clearly explain why you’re reaching out. Describe the role, key responsibilities, required skills, and any exciting projects. Use bullet points for easy readability.

Explaining why they’re a good fit

Reference specific skills or experiences from the candidate’s resume or LinkedIn profile that align with the role. This demonstrates a tailored approach.

Encouraging a response

End with a clear call to action, inviting the candidate to take the next step. Whether it’s scheduling a call or completing an application, make your request straightforward.

Maintaining a professional and friendly tone

Your tone should be professional yet approachable. Use positive language and avoid overly formal jargon to make the candidate feel valued and comfortable. This, combined with a well structured welcome letter will make you feel more accessible to the new hire.

Proofreading and polishing

Before sending, proofread for grammatical errors or typos. Using a tool like Grammarly, or even running your email by ChatGPT can help you catch any mistakes and find a few good suggestions that can improve your messaging. A well-written email reflects your professionalism.

Customizing Templates For Different Roles And Industries

You’ll want to tailor your communication to its audience. Depending on the type of role you’re hiring for a different type of tone will be appropriate. For example: 

• Technical positions - Adjust language and content to focus on specific technologies or methodologies relevant to the role.
• Creative roles - Use a more conversational tone and consider a broader vocabulary, highlighting innovative projects and opportunities for artistic expression.
• Executive recruitment - Focus on leadership opportunities and strategic impact, using a formal and professional tone that will appeal to high-level candidates.

Measuring The Success Of Your Recruitment Emails

Like anything else you do with your recruitment efforts, you want to look at what works and what doesn’t. This can be a part of a larger recruitment audit , or a stand alone effort to measure impact of your communications.

Here are some ways to find out what performs through email as a medium for communication and what doesn’t.

Key metrics to track

Monitor open rates, click-through rates, and response rates to gauge the effectiveness of your email campaigns. This will give you an idea of what content people are drawn to and what is likely to motivate a response. 

A/B testing your templates

Experiment with different subject lines, email formats, and content to determine what resonates best with your audience. This may take some time for clear trends to emerge, but the insight gained from well executed A/B testing is worth the wait. 

Once you’ve brought a new team member on, you can ask them about their experience as a candidate and how they viewed the communications that were part of it through surveys and other feedback mechanisms.

Look for trends in the feedback and address any areas where there is an opportunity for improvement. This will help you optimize how you find and hire new employees .

Tools And Software For Managing Recruitment Email Templates

• 1. Greenhouse — Best for a full-feature mobile app
• 2. Pinpoint — Best for in-house talent acquisition and HR teams
• 3. Workable — Best for sourcing qualified passive candidates using AI
• 4. BambooHR — Best for recruiting tools within a full HRIS suite
• 5. ClearCompany — Best for modern, text-based recruiting
• 6. Tracker — Best ATS & CRM for staffing and recruiting firms
• 7. myInterview — Best for AI-powered candidate screening
• 8. JazzHR — Best for small businesses and startups
• 9. Manatal — Best for social media recruitment
• 10. Arcoro — Best for construction companies

Join the Conversation

Want access to more templates and fellow HR professionals who can help you craft improved messaging for your recruiting efforts? Join the People Managing People Community and you'll gain access to other professionals facing the same recruiting challenges as you as well as a library of resources to help you polish your craft.

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More From Forbes

3 tips for including internship experience in a cover letter.

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How to stand out from the crowd as a new grad with internship experience

If you are a fresh graduate looking for a new job, a cover letter can help paint a helpful context of who you are and why you would be an excellent fit for the company. For seasoned professionals with considerable career milestones, resumes are often adequate to show their skillsets and how they would perform at a new job. Indicators like the type of company, pace of promotion, and scope of responsibilities paint a picture for the hiring managers of how they can expect the candidate to perform even before the interviews.

The good news for new graduates is that they are on an even playing field as they embark on a new career path with their peers. The downside is the need for additional information for the candidate to stand out from the crowd. Internship experience can be an advantage if leveraged and narrated correctly. When a company hires a new graduate, it knows the lack of experience and proof points to consider in the candidate. They are therefore looking for genuine interest, willingness to learn, and potential in new grads. If you have internship experience, including them in your cover letter is an excellent opportunity to feature these qualities. Here are a few tips on how to do this best.

Showcase Your Decision-making Process

One risk of hiring new graduates is that they may quit quickly if they find that the industry or the job function is not what they expected. If you have interned at a similar company, you can explain how that experience solidified your interest in the field and helped you narrow down the jobs you are genuinely interested in. By discussing your decision-making process and how the internship provided real-life perspective, you can demonstrate that you are a knowledgeable decision-maker rather than someone who is simply influenced by outside perspectives.

On the other hand, if you interned in an entirely different industry and position, you can use this experience to demonstrate that you discovered what you truly want to pursue. Highlight the positive lessons learned during the internship and avoid speaking negatively about past opportunities. The crucial point is to showcase what you gained from the experience and how it has strengthened your interest in the current company and role.

Be Truthful About The Scope Of Your Experience

Internship experiences can vary widely depending on the company, from simply shadowing an employee to conducting in-depth analysis or participating in structured rotational programs. However, it's important to note that internships typically don't involve holding leadership positions or having significant decision-making authority. It's essential to be honest about your role and responsibilities during an internship, as exaggerating or misrepresenting your experience will likely be noticed by hiring managers.

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In addition, you should not disclose any confidential information about the company at any time. Keep your account of the experience brief and truthful.

Highlight Relevant Skillsets And Potential

If your previous internship provided you with the skills described in the job requirements for the position you are applying for, be sure to emphasize this and explain how you used those skills, as well as your eagerness to further develop them. For example, if you gained experience in analyzing complex datasets during your internship, highlight how you enhanced the company's training through your independent learning efforts, express your enthusiasm for the skill, and illustrate how it contributed to the team's goals to demonstrate your understanding of the practical application of your work. This can show your potential for growth, desire to learn, and proactive orientation towards your job, attributes all hiring managers seek.

When hiring recent graduates, hiring managers are aware that the candidates do not have extensive pre-existing skill sets or decision-making experience. They are hired with the expectation to learn quickly, contribute enough to offset the onboarding and training efforts, and hopefully grow within the company. Including an internship experience in your cover letter can help alleviate any concerns the hiring manager may have about your genuine interest in the company and role, and your desire to learn. It also provides a context for the kind of employee you will be, in ways a resume cannot for new grads.

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Can Employers See Your Work History? What a Background Check Covers

If you're feeling less than great about that time you impulsively walked out on your job to travel the world, or the fact that you left that one fast food gig off your resume , you might wonder, “Can an employer look up your employment history?” or “What can they find during a background check?”

You're right to think about it. It's common for employers to run background checks to verify the information on your resume and make sure they're making the right hiring choice. But what exactly does a background check entail, and how much of your work history can an employer see? We got to the bottom of things, so you can know for sure just what an employer can and can’t find out about your work history.

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What is a background check and why does it matter?

A background check is a process used by employers, landlords, and other entities to verify a person's identity, qualifications, and history. It helps assess whether someone is suitable for a job, tenancy, or other opportunities. Basically, it involves pulling your personal information from different sources to make sure the details you’ve provided are accurate.

For employers, background checks are crucial for protecting their business and ensuring a trustworthy workplace. They verify that candidates are honest about their qualifications and work history and provide insights into a candidate's character to see if they fit the company culture and the role.

This can minimize the risk of hiring individuals who might have a history of misconduct, unreliability, or fraudulent behavior, helping protect the company's reputation, ensure compliance with industry regulations, and promote a secure work environment for all employees.

So, can an employer find my work history?

Yes, an employer can verify past employment details, such as job titles, dates of employment, and reasons for leaving. However, they typically focus on recent and relevant work history, meaning they may not check every job you've ever had.

What a hiring company might want to check

Depending on the industry and type of job you're applying for, an employer might want to verify several other components of your history:

• Identity: Confirms the candidate's basic—and more important—info using the Social Security numbers, addresses, and date of birth
• Education: Checks educational credentials, degrees earned, professional licenses or certifications, and institutions attended
• Criminal record: Searches for any criminal history, including arrests, convictions, and incarcerations
• Driving record: Checks driving history, including any traffic violations, accidents, or license suspensions (important for jobs involving driving)

What about credit and salary history?

Some employers, particularly in finance-related fields, may conduct credit checks to evaluate your financial responsibility. This is more common for positions involving money management or sensitive financial data. But employers must get your written consent before conducting a credit check.

While some employers might ask about your salary history, it's becoming less common due to legal restrictions in many U.S. states and cities. These laws aim to promote pay equity and prevent salary discrimination. It's a good idea to research local regulations to understand your rights.

How does HR verify past employment?

Employers and other entities typically use third-party background check companies to conduct background checks. These companies collect information from various sources, such as employment records, educational institutions, criminal databases, public records, and credit bureaus.

How often do employers verify work history?

Employers typically check work history during the hiring process , especially for jobs that require a high level of trust or specific qualifications. This often happens after you've made it through the initial stages and are being seriously considered for the position.

Typically, you'll need to give written consent for the background check. The information is then verified to make sure everything is accurate, and a detailed report is created and shared with the employer or the requesting party, as well as the subject of the check

Legal considerations

In the U.S., background checks must comply with the Fair Credit Reporting Act (FCRA) , which sets guidelines for how information can be collected and used. Employers must obtain written consent from candidates and provide them with a copy of the report if any adverse action is taken based on the findings.

Also, various states and cities have additional regulations governing background checks, such as banning the use of credit checks for employment or restricting inquiries about criminal history.

What information will previous employers share?

When conducting a background check, employers typically reach out to your previous employers to confirm the details you've shared about your past work experiences. That’s one of the reasons why you're often asked to provide references .

The information shared by former employers can vary, but often includes:

• Confirmation of when you started and ended your tenure at the company
• Verification of the position(s) you held
• A description of your main tasks and responsibilities
• Why you left the company, whether it was voluntary or involuntary
• Whether the company would consider rehiring you in the future

While some companies have policies to only confirm basic information like employment dates and job titles, others might provide more detailed insights, especially if you have given consent.

Remember—honesty is the best policy

Accuracy in presenting your work history on your resume and during interviews is crucial. These days, anything can be found with one simple scroll. However, you have the right to keep sensitive information private, so be clear on what information a past employer can share.

Be sure not to misrepresent your qualifications or work history, because it can damage your professional reputation and lead to negative consequences in your career. In some cases, providing false information can result in legal consequences, especially if it involves security clearances or positions that require a high level of trust.

Always ensure that your resume accurately reflects your work history and be prepared to discuss any gaps or discrepancies honestly during interviews.

How do I find my employment history for free?

You can use several methods, such as requesting a copy of your Social Security statement, which includes a summary of your earnings history. You can also review your past tax returns or W-2 forms. These documents can help you track your employment history and the employers you've worked for.

In some states, the unemployment office maintains records of your employment history if you’ve filed for unemployment benefits. Contact your state’s unemployment office for assistance.

How far back do background checks go?

The look-back period for background checks can vary, but most employers typically review the last seven to 10 years of your work history.

Will an employment background check reveal jobs not disclosed?

Most of the time, yes. Any inconsistencies between your resume and what is discovered during a background check can raise red flags and potentially disqualify you from the hiring process.

Do background checks include my education history?

Yes, many background checks also verify your educational credentials to ensure you have the qualifications you claim.

Can I refuse a background check?

Yes, but keep in mind that doing so may result in the employer withdrawing their job offer or considering your application incomplete.

Can my employer see my employment history through the SSA?

No, employers cannot directly access your employment history through the Social Security Administration (SSA). Your Social Security number can be used for verification purposes, but the detailed employment history held by the SSA is not accessible to employers without your explicit consent.

Will a minor mistake on my resume disqualify me?

Minor errors may not necessarily disqualify you, but significant discrepancies or intentional misrepresentations can lead to disqualification.

Can you correct mistakes in your employment history?

If you suspect there may be errors in your employment history, request a copy of the background check report from the employer or the background check agency. Collect any documents that can verify your correct employment history, such as pay stubs, tax records, or letters from previous employers, reach out to the agency that conducted the background check, and provide them with the necessary documentation to correct the errors.

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Assistant Principal II - Santiago TK-8 Elementary School - 2024-2025 School Year at Santa Ana Unified School District

Application Deadline

9/6/2024 4:30 PM Pacific

Date Posted

Number of openings, add'l salary info, length of work year, employment type, about the employer.

Founded in 1888, the Santa Ana Unified School District (SAUSD) is the second largest school district in Orange County serving approximately 45,000 students and the 2nd largest employer in Santa Ana, providing job opportunities to approximately 5,000 employees. SAUSD is comprised of 32 Elementary, 8 Intermediate, 4 Alternative Educational Options, and 7 High Schools. SAUSD is committed to providing each of its students with a high-quality education, rigorous and advanced programs, and a nurturing, safe environment with state-of-the-art facilities, 21st century learning and technology, and a direct pathway to college upon graduation. Our district proudly boasts one of the highest graduation rates in the state of California.

Requirements / Qualifications

Please submit the following: 1. Complete Online Ed-Join Application 2. Resume 3. Cover Letter - Addressed to Jennifer A. Flores, Associate Superintendent of Human Resources 4. Three Current Letters of Recommendation (Dated WITHIN A YEAR and SIGNED WITH WET SIGNATURE, electronic signatures will NOT be accepted) 5. Detailed Copy of Valid California Teaching Credential or Services Credential and Valid California Administrative Credential (*See below on how to obtain our detailed credential) 6. Copies of Transcripts Bilingual/Biliterate, Spanish/English, desirable *To obtain a copy of your detailed credential, please go to: 1. www.ctc.ca.gov 2. Click on "Search for an Educator" 3. Enter your "Social Security Number and Birth Date" 4. Select your valid teaching credential for this position and print. 5. Upload to your application

EDUCATION AND EXPERIENCE: Master's degree and a minimum of three years experience in teaching and/or school administration and/or resource teacher experience, preferably in K-8. OTHER REQUIREMENTS: Valid CA Driver License (Do not attach) SEE JOB DESCRIPTION FOR ADDITIONAL INFORMATION INTERVIEW DATES: Level I Interview: TBD Level II Interview: TBD BOARD DATE: TBD

Comments and Other Information

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

Understand Yourself Better:

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

What are professional references and how to ask for one (examples)

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

Build your CV now 

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

How to write a great job application email

Are you looking to change jobs? Perhaps you’re wanting a new challenge, returning to the job market for the first time in years, or just want to explore career options that are right for you. Landing your next job starts with a great job application email.  

These days, most job-searching is done online, and the initial contact with a company usually takes the form of an application email. This email is the very first thing that a prospective employer will see from you, and it can make or break that all-important first impression. 

Knowing how to write an email for job application is therefore an important skill to learn. Mastering this skill can help you write more effective emails, make better first impressions, and have more chance of being called in for job interviews in the future. This guide will look at how to write a great job application email.  

What is a job application email? 

Before we look at any job application email sample or go into the details of what to write in an email when sending a resumé, it’s important to have a clear definition of what a job application email actually is. 

In simple terms, a job application email is the email that a job seeker will send to signal their interest in a job. It’s a lot like a cover letter, but formatted for email, and it’s usually accompanied by a CV or resumé. 

In today’s competitive job market, where dozens or even hundreds of applicants can go after the same job, first impressions are hugely important. Writing a good email when applying for a job can get your entire application process off to the best possible start. 

Before you begin 

Before sending a resumé via email or looking at what to write in an email when sending a resumé, there are a few steps you can follow to set yourself up for success . 

Research the company 

First, it’s always a good idea to take some time to research the company that you’re applying to work with. The more you find out about them, the more information you’ll be able to use and reference when it comes to writing your email later on. 

Make sure to use all of the tools and resources at your disposal to learn a lot about the company. Find out about their key values and workplace culture, as you may be able to mention some of that in your application email. 

For example, if you find out that the company prides itself on its diversity, equity and inclusion strategy, where everyone is made to feel welcome, you could bring that up in your email, describing how you’re excited at the idea of being part of such a positive and inclusive environment. 

You should also make sure to look through all the relevant details of the job description, too. Check out the list of required skills and desired experiences, and then tailor your application email appropriately to show how and why you’re an ideal job seeker. 

Gather necessary information 

The research phase isn’t over yet. As well as learning all about the company’s culture and the role that you want to apply for, it’s also a good idea to collect all the necessary info that you’ll need to craft your email. 

This includes the contact information and name of the hiring manager or Head of HR, for example. It’s generally well-viewed if you’re able to address your email directly to the hiring manager, as this demonstrates that you’ve done your research. 

You should also note down the relevant job reference number or code to include at the top of your message, so that the employer knows exactly which job you’re applying for. 

Plus, some businesses may provide strict and clear instructions regarding the structure and format of how to write an email for a job application . You’ll need to be aware of any instructions and make sure to follow them when putting your email together. 

Crafting the perfect subject line 

The first thing to write in a job application email is the subject line. This is the ‘title’ of the email, and it’s the first little bit of text that your prospective employer will see when they spot your email in their inbox.  

Subject lines may be small, consisting of barely a dozen words in most cases, but they’re very important parts of the email. Many people make the mistake of writing a subject line that is too convoluted or lengthy. At the same time, others write subject lines that are too short or lacking in clear information. 

It’s best to keep your subject line clear and concise, focusing on the most important pieces of information that your recipient needs to know. That includes your name, the job title you’re applying for, and the job reference. For instance, a smart and sensible subject line could be something like: 

“Shane Johnson - Project Manager Application - Ref: 000001” 

The greeting 

The next step of how to email a job application is the greeting. This is the opening piece of the email text, and it’s another key element to get right. Typically, you should try to start off with a formal salutation, and it’s best to address the hiring manager by name, if possible. 

This is why we recommended doing some research earlier on in the process to find out the hiring manager’s name. If you aren’t able to do that, you can try using a standard formal alternative instead, with some examples including: 

• To Whom it May Concern 
• Dear [Company Name] Hiring Manager 
• Dear Sir/Madam 
• Dear [Company Name] Recruiter 

These alternatives are professional and much more suitable to use than a standard ‘Hi’ or ‘Hello’. However, it’s still best to try to find a specific name, if you can. Use various resources, like company websites to track down the hiring manager’s name. 

The opening paragraph 

Next, you’ll move on to the first paragraph of your job application email. This is a key part of the entire message, as this is where you have the chance to grab the reader’s attention, hook them in, and encourage them to read on through your email with enthusiasm and interest. 

In general, when it comes to the content of the opening paragraph, it’s best to outline the purpose of your application. You might like to start off with a quick introduction and a description of where and how you learnt about the job. 

From there, you can move on to explain why you’re applying and what drew you to the role. It’s important to demonstrate a lot of eagerness and enthusiasm here, giving the clear impression that you’re passionate and interested in the job. 

If the opening paragraph feels like a ‘copy and paste’ or seems too generic, readers will quickly get bored or may even dismiss your application right away. To avoid this, be sure to tailor your writing to the role at hand, highlighting key skills or experiences you can bring. 

The body of the email 

With the opening taken care of, you can move on to fill out the body of the email. This is the core of the application, and it’s where you have the opportunity to sell yourself, highlighting relevant skills and experiences. Just like the intro, it needs to be engaging, enthusiastic, informative, and clear, without any unnecessary filler or irrelevant content. 

Showcasing your skills 

When applying for a job by email, the body of your message is the ideal place to show off all of your key skills. Think back to the job description and remember the skills that the employer was looking for. Try to list all of the skills you have that are relevant to the role and illustrate them with examples. 

For instance, if the role requires good leadership and communication, you could point out a past experience where you’ve led a team to success, providing statistics or other data to back up your claim. Or, if a job demands a high level of IT expertise, you can talk about relevant qualifications or certificates you’ve obtained in the use of specific software. 

Simply listing your skills isn’t the best approach, as recruiters will quickly get bored by meaningless without any context or explanation. Instead, it’s much more effective to quantify each of the skills you mention, providing clear and concrete examples of your achievements to demonstrate why you’re the right person for the role. 

Demonstrating company fit 

The main aim of any recruiter is to find people who can fit perfectly with the company they represent. So, in the body of your email, you also need to find ways to show that you would be the ideal fit, not just for the role that you’re applying for, but for the company as a whole.  

This is why it’s so useful to research company culture before writing your email. It will help you find some clear values and ideas to bring up when writing your job application email. For example, if the company is committed to sustainable causes, you could mention your own passion for eco-friendly initiatives. 

Similarly, if a company is very customer-oriented, you could talk about how that philosophy matches your own, citing examples from your career to support your claim. Ultimately, it’s all about aligning your values with the company's, while also showing plenty of enthusiasm at the idea of joining the team. 

Explaining employment gaps or career transitions (if applicable) 

You may have certain employment gaps or career transitions in your employment history. There can be many potential explanations for this. Some people take time out of work to care for relatives or study, while others may suddenly decide on a career change after feeling that their pre-existing career path simply wasn’t the right one. 

There’s no shame in having gaps in your employment history or switching to a different type of work entirely, but it’s still worth addressing this in your application email. You can take a paragraph in the email body to explain the gaps or transitions. This shows confidence, reliability, and it also helps to clear up any confusion for the recruiter, too. 

It’s also an opportunity to turn a perceived weakness into a strength. For example, you could explain that switching careers in the past has helped to make you more adaptable, as well as giving you a wider set of skills that you can bring to the position. Or you could state that taking some time out of work gave you renewed focus and energy to bring to your next job. 

The closing paragraph 

Finally, we come to the closing paragraph of the email. This is where you can essentially sum up the message you want to get across to the recruiter, reiterating your enthusiasm and highlighting your suitability for the role. The idea is to leave the recruiter with a clear and positive impression of who you are and why they should consider you. 

This is also a good moment to express gratitude for the opportunity to apply for the role, and to thank the recruiter for their time and consideration in reading your application. You can also provide a call-to-action (CTA), inviting the recruiter to take a look at your attached CV or to contact you if any extra information is needed. 

Attaching your resumé and other documents 

When applying for a job by email, the application message isn’t the only thing you should include. It’s also standard practice to attach either a CV or resumé , along with any other relevant documents. For example, some job listings have an official application form that you can download, fill in, and then email back to the company. 

Remember to format your CV and other attachments correctly, using popular file formats like .doc and .pdf so that the recruiter shouldn’t have any trouble opening them and reading them. Also, be sure to give each document a professional and error-free name, like [Your Name] CV.pdf. 

It’s also worth looking back at the original job posting. Often, they’ll clearly state which documents they want to receive and may also provide some attachment requirements about the file size and format you should send. 

Proofreading and editing 

There’s nothing worse than putting hours of effort into crafting the perfect application email, sending it off, and then realising that you made a spelling or grammatical mistake in one of the paragraphs. Some recruiters will overlook one or two little typos, but many will have a bad impression of a job seeker who sends a message with clear errors in it. 

In other words, it’s strongly recommended to always send a polished, error-free email when applying for a job. And the best way to avoid mistakes is to read and re-read your message before sending it. You may even want to use a grammar or spell-check tool or ask a friend to read through it for you and point out any mistakes or anything that doesn’t quite read right. 

The follow-up 

Sending your application is only the first step of the process. It’s also recommended to follow-up with another email later on, if the recruiter doesn’t get back to you. In general, it’s best to not follow-up the same day, as that will appear strange, but also you shouldn’t wait too long. On average, it’s best to follow-up after three days if you’ve had no response. 

With your follow-up email , it’s best to be concise and polite. There’s no need for a long message. Keep it short and simple, politely asking if your message has been successfully received and if you should expect to receive any response soon. Often, a recruiter will respond to follow-up emails to let you know the situation, one way or another. 

If you still don’t hear anything back, it may simply be the case that the recruiter has already selected someone else for the role and they’re too busy to respond to other job seekers. After a week or two of no response, it may be time to move on and try a new application somewhere else. 

Job application email template 

We've looked at how to write an email for a job application, but now let's see an actual email application template that you can use to speed up the process.  

Dear [Recipient's name], 

My name is [Name] and I’m interested in applying for the role of [Job name] with your company. I found out about the position [details of how you found the job listing] and was immediately attracted by [key factors about the role that drew your attention]. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am [insert skills and experiences relevant to the job]. I was also excited to learn about how your company [insert an attractive or key feature of the company]. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of [highlight specific accomplishment]. 

I’m very excited about this opportunity and would love a chance to tell you more about how I could fit in and bring something different to your brand. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Many thanks for your time and consideration. 

I look forward to hearing from you. 

Best regards, 

[Your name] 

Job application email examples 

Next, let’s take the email application template and put it to use, with a couple of email job application example answers: 

Dear Stephanie Klein, 

My name is Jennifer Jones, and I’m interested in applying for the role of Content Marketing Specialist with your company. I found out about the position online and was immediately attracted by your company’s team-oriented work ethic, friendly workplace culture, and successful track record in the field of SEO marketing campaigns.  

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am an experienced Content Specialist, having spent the last decade working on a freelance basis with various firms, producing high quality, results-driven content on a myriad of topics for varying audiences. 

My experience has helped me not only hone my skills as a content creator and marketing professional, but also given me a unique sense of adaptability; I can adapt to new roles quickly and easily, understanding the specific needs of my clients and employers and tailoring my approach accordingly.  

I’m comfortable working independently but pride myself on my teamwork and communication abilities. Other key skills include my keen eye for detail, sense of organisation, and leadership skills, all of which, I feel, could benefit your business and help to make me the right fit for this role.   

I was also excited to learn about how your company has worked with several Fortune 500 brands, as it has always been a personal aspiration of mine to work on marketing campaigns for the biggest and best brands around. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of my work as team leader at Agency X, where I was tasked with overseeing campaign development and leading a team of six marketing agents to produce content for leading financial firms. 

I’m very excited about this opportunity and would love a chance to tell you more about how I feel I could fit in and bring something different to your company. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Jennifer Jones 

Here’s a second sample job application email, with a smaller and simpler layout, from the perspective of a new graduate without any work experience: 

Dear Kirsten Starc, 

My name is Peter Herring, and I’m interested in applying for the role of Data Entry Clerk with your company. I found out about the position online and was immediately attracted by the list of key skills required, which match my own skill set perfectly. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I’m a recent graduate with a Bachelor's degree in Mathematics.  

I may not have any work experience in a role like this, but I have a lifelong passion for numbers and IT, and I’m confident that my keen eye for detail and ability to work independently would make me an ideal fit for this position. I was also excited to learn about how your company has a history of giving graduates like myself a chance, and I’d be very happy for an opportunity to demonstrate my skills. 

Please find my CV attached, detailed my previous roles, experiences, and key skills. I’m particularly proud of my degree, along with my voluntary work with the university library, where I practiced many of the skills I could apply in this role. 

I’m very excited about this opportunity and would love a chance to discuss the role with you further. Please get in touch if you need any extra information. 

Peter Herring 

Conclusion 

Overall, it’s clear to see that crafting a standout job application email is a must if you want to have the best chance of obtaining interviews, calls, and a job offer. It’s a great way to make a memorable first impression, and if you do the research and put in the time required, making a job application email doesn’t need to be difficult. Keep these tips in mind and put your best foot forward in your next email application. 

What if I can't find the hiring manager's name? 

If you’re unable to find the hiring manager’s name, you can use a formal and generic alternative greeting, like “Dear Sir or Madam” or “Dear [Company Name] Hiring Manager.” 

How long should my job application email be? 

A job application email shouldn’t be excessively long. It should take up no more than a page in a standard word processing program, with an opening paragraph, a couple of body paragraphs highlighting skills and experiences, and a closing statement. 

Is it okay to use humour in my job application email? 

It depends on the type of job you’re applying for. If humour is relevant in some way to the role, then it may be acceptable, but for most jobs, it’s probably best to stay relatively formal and serious in the opening message. 

How do I write a job application email if I have no experience? 

It’s perfectly possible to create a great job application email sample, even if you don't have any working experience yet. Instead of discussing your career, simply focus on key skills you have and other achievements, possibly from your academic life. You can also demonstrate a lot of enthusiasm and willingness to learn. 

Can I use the same job application email for multiple applications? 

It’s possible, but not recommended. Recruiters can often spot when the same email has copied and pasted over and over again, and they’ll much prefer to see that you’ve taken the time to adjust and customise your email according to the role you’re applying for. 

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Applying by email: Samples for your successful job application

Use these simple tricks to ensure you’ll make a great, professional impression on HR hiring managers everywhere! by Alyssa Schmitt

Should I send an email when I apply for a job?

Nowadays when you look for a new job, many large companies have an automated application system where you upload and submit your CV or resume and other documents directly. However, some companies don’t yet have such online systems and ask that you send your job request by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started.

What do you write in an email when applying for a new job?

Here is a sample of what your cover letter should look like.

Using our checklist, pro tips, and the templates at the end of this article , you can craft the perfect email to apply for a job.

Your job application email checklist

A message to apply for a job is one of the most important emails you’ll send – so when you write your mail draft for a job application, always go through the following checklist before you hit “Send”:

• Use a professional email address
• Write a correct and informative subject line
• Be sure you have used the correct recipient's name, title and email addres s
• Craft an effective closing and signature
• Name and format your attachments correctly
• Proofread, proofread, proofread!

Professional email address

Informative subject line, recipient name and title, closing lines and signature, professional attachments, always proofread, more tips and tricks to really make your application stand out.

• Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
• Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.  
• Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
• Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. For example, you can talk about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
• Always follow up but not too much. Don’t be shy, send a follow-up email ! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.

Example emails for job application

How to email a cover letter.

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WTO / Letters and Emails / Cover Letters / 32 Email Cover Letter Samples | How to Write (Examples)

32 Email Cover Letter Samples | How to Write (Examples)

An Email Cover Letter is a formal document sent by an applicant to the hiring manager expressing their interest in a job position.

It supports the resume and gives more details about you as an applicant. It can be sent either as an attachment or as part of the main body.

The purpose of the cover letter is to support a resume. It elaborates on personal attributes and skills related to the position you are applying for to increase your chances of getting a job. It achieves its purpose by mentioning previous job experiences associated with the position you are applying for. Thus, the cover letter helps in supporting your resume, which can be less effective when submitted alone.

Free Templates

Whether you’re applying for a job or reaching out to a potential client, the templates provided below offer a convenient and professional way to craft your cover letter. By using these templates, you can save time and ensure that your cover letter is well-structured and visually appealing. With customizable sections for your contact information, introduction, skills, and closing, the templates make it easy for you to create a compelling cover letter that leaves a lasting impression.

How to Write and Send the Cover Letter

When sending it, you should consider specific aspects, such as sending it as an attachment, the position you are applying for, and what to include in the main body.

Some of these aspects, which should be considered, are discussed below:

Send your cover letter as an attachment

Some organizations may request that the cover letter be sent as an attachment. Hence, ensure that you save the document as a PDF (portable document file) file that cannot be edited by someone else after you submit it. Saving the document under your name helps avoid confusion for the hiring manager and makes your application stand out.

If an employer does not accept the attachments, you should then copy your cover letter and paste it as the body. Ensure that you have corrected the formatting, as copy-pasting may affect the original format of the letter. In this case, once the hiring manager opens your email, they will directly see your cover letter.

Add an informative subject line

A subject line states the purpose, and it should be short, precise, and grammatically correct to establish professionalism. In addition, it helps the hiring manager understand its purpose and helps your application stand out among other applicants. The length of the subject line should be between 46 and 70 characters. Ensure that you mention the position you are applying for and your name in the subject line. This information helps the hiring manager know the position you are applying for and differentiate different cover letters.

On the email subject lines, write “Customer Service Representative- Mike Bond.”

Start with a greeting

Start the cover letter with a greeting and keep it professional, not friendly. Mentioning the hiring manager’s name creates a natural bond and interest in the hiring manager. It also increases your chances of getting hired.  Before sending the application, research the company’s website to identify the hiring manager’s name. If the name is not available on the website, you can contact the organization directly and request the name from their customer service agent. This shows that you have taken an interest in the opportunity, and you have learned how the organization and its employees operate. If you do not know the hiring manager’s name, a general phrase can be used.

“Dear sir/madam.”

Write a simple message in the body

In the body, mention the position you are applying for and state the qualities you possess that are relevant to the position. In this section, you can also mention previous work experiences that are helpful or relate to the open position. These details help increase the chances of you getting hired as some of the qualities might be what the hiring manager is looking for. Additionally, mention how you can use your skills to improve the performance or output of the organization. 

Include examples

Give examples of previous accomplishments in the cover letter, which will spike interest in the hiring manager and ensure they relate to the position you are applying for. In addition, ensure you have researched the organization’s operations so that the examples you provide positively impact the business . 

Attach URLs

URLs are links that can be attached to them to help you provide more details about your capabilities by giving the hiring manager a link to access some samples of your work. This is applicable in several fields, such as graphic design , freelance writing or art.

Close with a thank you

At the closing, remember to thank the hiring manager again for the opportunity they gave you.

“I thank you for the opportunity and am looking forward to your response.”

Sign off with your signature

Signing off on the cover letter shows professionalism. Use courteous words such as sincerely, best regards, or thank you. In addition, a digital signature can be added along with an email and personal telephone number. These details ease communication in the case the hiring manager wants to give feedback or request additional details.

Attach your resume

Attach your resume, as it helps the hiring manager know you and your level of education, work experience, and personal interests. Ensure that your resume is written in a professional way to capture the attention of the hiring manager.

Cover Letter Samples

Following are some samples given for your better understanding:

Sample Cover Letter for a Graphic Designer Position

Subject: Application for Graphic Designer Position – Jane Doe

Dear Mr. David Smith,

I am writing to express my interest in the Graphic Designer position listed on BrightWeb Solutions’ website. With a Bachelor’s degree in Graphic Design from the Art Institute of Chicago and over five years of professional experience, I am eager to bring my creativity and expertise to your team.

At my current role at CreativeEdge Marketing, I successfully led the redesign of the company website and managed various digital design projects, resulting in a 30% increase in online engagement. My proficiency in Adobe Creative Suite, coupled with my passion for innovative and responsive design, aligns well with the requirements of your position.

I am particularly excited about the opportunity at BrightWeb Solutions because of your commitment to cutting-edge digital solutions. Your recent overhaul of the E-commerce platform for Luxe Fashion was both impressive and inspiring, and I am keen to contribute to similar groundbreaking projects.

Attached is my resume and portfolio for your review. Thank you for considering my application. I look forward to the possibility of discussing my potential contribution to your esteemed design team and am available for an interview at your earliest convenience.

Best regards,

[email protected]

(555) 123-4567

Sample Cover Letter for a Project Manager Position

S ubject: Project Manager Position Application – John Smith

Dear Ms. Emily Johnson,

I am reaching out to apply for the Project Manager position at Global Tech Innovations, as recently advertised on LinkedIn. My extensive experience in project management within the technology sector, coupled with a strong understanding of agile methodologies, positions me as an ideal candidate for this role.

In my current role at TechSolutions Inc., I spearheaded the ‘Smart Home Integration’ project, leading a team of 15. The project not only finished 20% ahead of schedule but also 15% under budget, demonstrating my ability to efficiently manage resources and drive results. My approach is results-oriented and efficiency-driven, perfectly aligning with the dynamic and innovative ethos of Global Tech Innovations.

I am particularly impressed by Global Tech’s dedication to smart technology solutions, especially your recent breakthrough in AI-powered automation systems. I am excited about the prospect of leveraging my experience in project management and strategic planning to contribute to such innovative endeavors.

Enclosed is my resume for your review. I am keen to discuss how my background and skills would be beneficial to Global Tech Innovations. Please feel free to contact me to arrange an interview at your convenience.

Thank you for considering my application.

(555) 987-6543

Key Takeaways

The two sample cover letters exhibit several key elements that make them effective and useful for job applicants writing similar letters.

• Both letters start with a clear subject line that specifies the position being applied for, immediately clarifying the purpose of the email. The salutation is formal and addresses the hiring manager by name, which adds a personal touch.
• Each letter highlights the applicant’s relevant educational background and work experience. 
• Both applicants detail specific achievements in their current roles, quantifying their success. They also mention specific skills pertinent to the job (e.g., proficiency in Adobe Creative Suite for the graphic designer, experience in leading a team for the project manager).
• Each letter shows that the applicant has researched the company and understands its objectives.
• Both letters end with a polite thank you, an invitation for further discussion or interview, and provide contact details, making it easy for the employer to follow up.
• The tone is professional and enthusiastic, demonstrating the applicant’s eagerness and fit for the role. The structure is well-organized, flowing logically from the introduction to the body section to the conclusion.

Email Cover Letter Examples

Below is a cover letter template:

Subject Line: Application for (the position you are applying for)

Dear (name of the hiring manager),

Following your advertisement (mention where you saw the advertisement), I am writing to express my interest in the (position you are applying for) in your organization. I have attached my resume as requested in the application guidelines.

I have vast experience in (mention a similar position), and I will use my capabilities to ensure that I fulfill the organization’s goal. I am a fast learner, a participant in teamwork, a keen listener, and a problem solver, and I will ensure that I do my best to satisfy the customers’ needs.

I am looking forward to your response and learning more from the organization to drive us towards its success. Thank you.

Kind regards,

First Last Name

Tips for Writing the Cover Letter

When writing it, ensure that you follow a specified format, and the following tips should be put into prior consideration.

Use a professional address

Along with the subject line, your email address is the first thing the hiring manager will see. Therefore, you need to create a good impression by using a simple one. Use a professional email address, as it shows decency and also increases your chances of getting hired. A professional address should be short and can be generated from your name.

Save your file correctly

Save it correctly to avoid a change of format when the document is changed from a Word document to a PDF document. Saving also entails ensuring that the correct topic sentence is used, making it easier for the hiring manager to identify the file and the position you are applying for. Ensure that you save your file as .doc or .pdf to preserve the original outlook of the cover letter. Moreover, ensure that you save the file name as first name-last name-cover letter, {Smith-Simon-cover letter} to make it easy for the hiring manager to trace your cover letter after they download it from the email attachments.

Pick a strong subject link

Pick a strong subject line that should entail your first and last name and the title of the position you are applying for. These details make it easier for the hiring manager to identify the position you are applying for, making your email stand out.

Keep it short and straightforward

Ensure that it is short and straightforward, only keeping your focus on the main ideas. A short email saves time for the hiring manager and gives them the chance to read through the entire letter. This increases your chances of getting hired.

Do some research

Doing detailed research before sending the cover letter is crucial, as it helps you identify important aspects of the company. Ensure that you confirm the open position so that you can apply for the correct job offer . Research the name of the hiring manager or contact the office number available on their website to confirm the name so that you can mention the hiring manager’s name.  

Send yourself a test email

You can send yourself a test email of your application and the attachments to see how it will appear to the recipient. This is important as it helps you know if the formatting is correct and if all attachments open correctly. After the test, you can send the application to the hiring manager, as there will be a minimal chance of errors on the cover. 

Check job application guidelines

Before submitting it, check the application guidelines closely, as different organizations provide different application procedures. Verify if the company has specified if the cover email should be sent as an attachment or as part of the main body. Following the correct specifications increases your chances of being hired. 

Final Thoughts

A cover letter is an important document that is used to support a resume by giving additional details about you as an applicant. Therefore, it is essential to follow specific guidelines while sending the application and ensure that the cover letter has the correct format. The letter should be written in a formal tone. The applicant’s details, including their name and email address, should be included on the cover letter.

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Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!