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How to Print Your PowerPoint Slides (The Complete Guide)

• Bahasa Indonesia

PowerPoint presentations are often shared on a projector or display. But sometimes, you might need to create a printed copy for your audience. It's great to have a physical copy of your presentation for reference. 

When it comes to printing slides in PowerPoint, there are three key formats that you can print your slides:

• Full-Page Slides . This is basically the same view as the standard view in PowerPoint, simply printing each slide on its own page.
• Notes Pages . If you use the important Speaker Notes  feature to add reminders on what to say, you can print Notes Pages to keep them nearby. Imagine keeping these on the podium while speaking.
• Handouts . You can save paper and ink by printing Handouts,  which include many slides on the same page with space to write notes.

In this tutorial, I'll teach you how to print a PowerPoint. When it's crunch time, and you need to create a physical copy of your presentation, use this complete guide.

Why Print Your PowerPoint Slides?

Because PowerPoint often lives in digital format, you might be wondering why you might want to print the slides. Here are some situations when you should consider printing your PowerPoint slides:

• Printing your presentation can help you spot errors or typos in your presentation. I always find something in a printed copy that I miss on-screen.
• Hand out copies of your presentation for the audience to keep after the meeting or to review beforehand.
• Maybe you don't use PowerPoint for sharing presentations on screen. Maybe instead, you use it as a simple tool to design handouts or posters.

Need Help? Download Our New eBook on Making Great Presentations (Free)

We also have a useful compliment to this tutorial. Before reading on, download our FREE eBook:  The Complete Guide to Making Great Presentations . It'll help you write, design, and deliver the perfect presentation.

Now, we'll look step-by-step at how to print your PowerPoint slides in a variety of formats and styles, first in a quick tutorial video, then in written format.

How to Quickly Print PowerPoint Slides (Watch & Learn)

Let's jump straight into these tips in the screencast below. I'll walk you through how to print your slides in a variety of styles. I'll show you how to print a PowerPoint presentation in each of the formats discussed above and create PDF versions.

Now, let's dive into a written walkthrough of how to print slides.

The Basics of Printing Your PPT Slides (From Within PowerPoint)

The tutorial features the Botany PowerPoint Presentation from Envato Elements. This template has over 50 unique slides where you can put your information. Plus, it comes with icons, charts, graphics, and picture placeholders. The modern and stylish design makes the template suitable for any presentation theme.

Before we tackle working with many print formats, let's learn the basic choices you should make before you print any presentation. To get started, go to the File > Print  menu option:

1. Choose Your Printer

Above all, you should choose the printer that you want to send your presentation to. If you work in an office environment with many network printers, always double-check this setting to ensure that the file won't land on a co-worker's desk!

Click on File in the toolbar at the top of your screen. When you click on this option, there's a Print… When you click on this option, a window appears. In the window, click on the Show Details button. Once the Show Details button is selected, you’ll be able to see more options to the right of the window.

At the top right, you’ll see the Printer: field. Click on the arrow in this field to choose a printer.

2. Choose the Pages to Print

You may not want to print every slide in your presentation. The good news is that PowerPoint makes it easy to choose a selection of pages to print.

In the window, you’ll see a Slides: section. In this section, there are different options you can choose to print your slides. The default is the All option.

To choose a specific slide or slides, choose the Custom Range: option and type the slide numbers in the field. When typing the numbers, put a comma in between the slide numbers. For example, you should type the slide numbers like this 2,5,6,7.

3. Choose Orientation and Color Settings

Orientation  describes the direction that your content prints. You can choose between Portrait  and  Landscape  orientation. Portrait orientation means the paper is taller than it is wide, while landscape orientation is wide.

The Orientation: section is where you can choose portrait or landscape printing options. There are two buttons in this section. Choose the right one for you.

Output: this is where you can choose what color you want your slide printed in. in this field, there's an arrow. Click on the arrow to get more options.

You may want to learn more about working with PowerPoint multimedia before continuing on:

Once you've set up those choices, you can move on to other settings for how your printed slides appear. Let's move on from the basics to learn how to print a PowerPoint in many different formats.

How to Print Full-Page PPT Slides in PowerPoint

Have you ever wondered why PowerPoint won't print a full page? This section should help.

Full-page slides  are simply printed copies of your slides, one per page. This is a great choice when you need to review the slide before presenting. 

As I mentioned earlier, sometimes, seeing the slide away from your computer can help you catch errors or rethink the content.

Print PowerPoint Slide Handouts

What are handouts in PowerPoint?  Slide handouts  are an ideal choice for printed copies. It's a great way to fit many slides on the same page and conserve paper in the process. 

Use PowerPoint slide handouts for reference copies to keep your place in the presentation or to review your PowerPoint for typos and misspellings.

There's a Layout: field in the print window, and there are arrows. Click on the arrows. When you click on the arrows, you’ll see many options. Choose the right option for you. In this menu, you’ll see the Notes option. Select this option to print your notes with your slides.

How to Print Your PowerPoint as a PDF

One of the most popular questions for exporting and " virtually printing " a presentation is to print a presentation as a PDF. 

To save your PowerPoint as a PDF, click on the File option in the toolbar at the very top of your screen. When you click on File , a menu drops down. Choose the Save As… option.

After clicking on this option, a window appears. Next, in the File Format: field, choose the PDF option. Finally, click on the Export option to save.

Recap and Learn More PowerPoint Skills

This tutorial can serve as your reference guide when it's time to take your presentation from screen to hard copy. Whether it's notes pages, handouts, or another view, printing your slides is a necessary skill for many presentations.

If you were interested in this tutorial, don't miss out on these other tutorials to help you build your PowerPoint skills :

Or download one of our professional PowerPoint templates to help you design a great presentation quickly: 

Download Our New eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

The Best Source for PowerPoint Templates (With Unlimited Use)

Envato Elements is the top source for digital elements. If you frequently make presentations, then it’s the best deal for you. So, what's Envato Elements? It’s a subscription service where you pay a low monthly fee, and you have access to unlimited digital elements .

Explore Envato Elements

These digital elements included premium PowerPoint presentation templates, fonts, audio, images, and more. All the elements are high quality and made by professionals. So, this subscription can save you time if you’re in a creative field. Instead of making your own, you’ll be using professional elements. 

Print Your Premium PowerPoint Template Today!

After reading this guide on how to print PowerPoint slides, try following it for your next presentation. Also, consider saving time using a premium Envato Elements template when working on your next project.

Editorial note : This post was originally published in October of 2017. The written content has been comprehensively updated by Sarah Joy . 

How to Print a PowerPoint Presentation? [A Complete Guide!]

By: Author Shrot Katewa

If you use Microsoft PowerPoint to create your presentations, there will be a point in time when you will need to print the presentation that you have created! Regardless of whether you print a physical copy or a PDF version of your presentation, you need to know the steps required to print a PowerPoint presentation!

To print a PowerPoint presentation, click on the “File” tab. Then, click on the “Print” tab in the “Backstage View”. Choose the slides that you need to print, adjust the settings, select the printer, and click on the “Print” button.

In this article, we shall understand the process to print a PowerPoint presentation in further detail. We will look at things like how to print your presentation with notes, how to create handouts, and how to print multiple slides on a single page!

That, and much more in this detailed article on printing a PowerPoint presentation!

So, let’s get started, shall we?

1. How to Print a PowerPoint Presentation?

Let’s get straight to the important part of this article! How exactly does printing in PowerPoint work?

Microsoft PowerPoint offers a simple and quick printing feature. By default, one slide will print on a single sheet of paper. However, there are options provided that can help you save paper by printing multiple slides on a single sheet of paper. We shall take a look at all these settings in a little while.

You can also choose to print notes along with the slides. This can be super helpful when you want to prepare for your presentation and you don’t have access to the soft copy of the presentation file!

But, how exactly does the process to print a presentation work? Let’s explore the step involved for both Windows and Mac in the below sections –

1a. How to Print a PowerPoint File on PC

In a Windows PC connected to a printer, you can print a PowerPoint file very easily. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the Microsoft PowerPoint document, click on the “File” tab. It is located on the left side of the menu bar at the top of the screen.

In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

Step-2: Select preferred settings

The “Print” option will show you a print preview as well as print settings on the screen. Under the “Settings” option, you can select your preferred settings.

If you don’t have a printer connected to your computer, you may need to first set it up. If you don’t know how to do that, check out this article on how to set up your printer .

Click on the “Print All Slides” box to select the specific slides that you want to print. You can also click on the “Full Page Slides” button to select the number of slides you want to print on each page.

Step-3: Click on the “Print” button

Now all you have to do is click on the “Print” button at the top of the screen to print a copy of your PowerPoint presentation (as shown in step 2).

1b. How to Print a PowerPoint Presentation on Mac?

Microsoft PowerPoint has a quite simple process for printing a presentation on Mac. Follow the 4 easy steps.

Step-1: Click on “File”

In the menu bar located at the top of the screen, click on the “File” tab to access the dropdown menu. Select the “Print” option from the dropdown menu. This will open a “Print” dialog box.

Step-2: Click on the “Show Details” option

The next step is to click on the “Show Details” option located at the bottom of the “Print” dialog box.

Step-3: Select your preferred settings

Now all you have to do is change the settings according to your preference. You can select how many copies to print by clicking on the “Copies” box.

There are also other settings that you can change like “Paper Size” , “Layout” and “Orientation” . You can also click on the “Slides” option to select which slides to print.

Step-4: Click on the “Print” option

The final step is to click on the “Print” option in the right corner at the bottom of the “Print” dialogue box.

2. Shortcut to Print a PowerPoint Presentation

For printing out a PowerPoint presentation very quickly, you can use the shortcut keys. All you have to do is follow the 2 easy steps.

Step-1: Press the “Ctrl+P” keys

The first step is to open the PowerPoint presentation that you want to print. Then press the “Ctrl+P” keys on your keyboard to open the “Print Preview” screen.

Alternatively, you can press the “Ctrl+Shift+F12” keys on your keyboard to access the print option.

Step-2: Click on “Print”

Now all you have to do is click on the “Print” button at the top of the “Print Preview” screen. This will print the presentation slides with the default settings.

3. How to Print Multiple Slides Per Page?

Using the “Handouts” feature in Microsoft PowerPoint, you can print multiple slides per page. All you have to do is follow the 3 quick steps.

Step-1: Click on the “File” menu

The first step is to click on the “File” option in the menu bar located at the top of the screen. In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

This will open the “Print Preview” screen.

Step-2: Click on the “Full Page Slides” box

Now you have to click on the “Full Page Slides” box under the “Settings” option in the “Print Preview” screen. This will open a dropdown menu. Click on any option under “Handouts” that you prefer. There are nine different options to choose from.

You can print from one to nine slides per page.

Step-3: Click on “Print”

After selecting your preferred number of slides per page, all you have to do is click on the “Print” button at the top of the screen to print the PowerPoint presentation.

4. How to Print PowerPoint Slides with Notes?

Microsoft PowerPoint offers the feature to take notes for each slide. These notes can be helpful for both the presenter and the audience.

The steps for printing PowerPoint slides with notes are slightly different on PC and Mac.

To print PowerPoint slides with notes on PC, follow the 3 easy steps.

Step-1: Click on the “Print” option

In the Microsoft Powerpoint presentation, click on the “File” tab from the menu bar. Then click on the “Print” option to access the print settings.

Step-2: Click on the “Notes Pages” option

Under the settings option, click on the “Full Page Slides” box to open a dropdown menu. Under the “Print Layout” option, click on the “Notes Pages” button.

You can see the slide as well as the notes on the “Print Preview” screen.

The final step is to click on the “Print” button at the top of the screen to print the slide along with the notes.

To print PowerPoint slides with notes on Mac, follow the 4 simple steps.

On a Mac device, you have to first open the PowerPoint presentation. Then click on the “File” tab located at the top left corner of the screen. From the dropdown menu, click on the “Print” option.

This will open a dialog box.

In the dialog box, click on the “Show Details” option located at the bottom. You will now be able to see the settings for printing the PowerPoint presentation slides.

Step-3: Click on the “Notes” option

The next step is to click on the “Layout” option in the dialog box to open a dropdown menu. Click on the “Notes” option from the dropdown menu to include the notes with the slides.

Step-4: Click on “Print”

Now all you have to do is click on the “Print” button located at the bottom right corner of the dialog box to print the slides with notes.

5. Printing Multiple Slides Per Page with Notes

Microsoft PowerPoint provides a “Create Handouts” option which you can use to fit notes with multiple slides on a single page.

Here’s a step-by-step process to print multiple slides per page with notes –

The first step is to click on the “File” menu in the menu bar located at the top of the screen. In the “File” menu, click on the “Export” option in the sidebar located on the left side of the screen.

Step-2: Click on the “Create Handouts” option

In the “Export” screen, click on the “Create Handouts” option at the secondary sidebar on the left side. Then you have to click on the “Create Handouts” button located in the middle of the screen.

This will prompt a dialog box.

Step-3: Select the “Notes next to slides” option

In the “Send to Microsoft Word” dialog box, you have to select two options. First, click on the “Notes next to slides” option under the “Page layout in Microsoft Word” settings.

Then click on the “Paste” option under the “Add slides to Microsoft Word document” settings.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the dialog box (as shown in the image in step 3).

This will open a new Microsoft Word Document containing multiple slides per page along with notes.

Step-5: Click on “File”

In the Microsoft Word document, you can preview the slides as well as the motes. You can also edit the notes and the slide arrangement.

Then click on the “File” tab in the menu bar at the top of the screen and click on the “Print” option.

Step-6: Click on the “Print” button

In the “Print” screen, you can change the settings options according to your preference. Now all you have to do is click on the “Print” button to print the multiple slides per page with notes.

6. Can You Print Just Slide Notes in PowerPoint?

In Microsoft PowerPoint, there is currently no feature that allows you to print just slide notes without the slides. However, you can remove the slide thumbnails manually before printing the notes pages.

Here’s how to do it –

In the menu ribbon at the top of the screen, click on the “File” tab. Then click on the “Export” option in the sidebar located at the left side of the screen.

The next step is to click on the “Create Handouts” option from the sidebar in the “Export” screen. Then click on the “Create Handouts” button under the “Create Handouts in Microsoft Word” option.

Step-3: Click on the “Notes below slides” option

In the “Send to Microsoft Word” dialog box, click on the “Notes below slides” option under “Page Layout in Microsoft Word” .

Then select the “Paste” option under “Add slides to Microsoft Word document” .

This will open a new Microsoft Word document containing all the slides and the notes below each slide.

Step-5: Delete the slide thumbnails

In the Microsoft Word document, you have to delete each slide thumbnail manually. To do so, click on each image and press the “Delete” key on your keyboard.

Alternatively, you can press the “backspace” key on your keyboard. Repeat the process until you have deleted all the slide thumbnails.

Step-6: Click on the “Print” option

The final step is to click on the “File” tab and select the “Print” option from the sidebar on the left side of the screen in the “File” menu.

Now all you have to do is click on the “Print” button at the top of the screen to print just the notes without the presentation slides.

7. How to Print PowerPoint as an Outline?

Microsoft PowerPoint allows you to print only the slide outline of a presentation without printing the slide itself. To print the PowerPoint presentation as an outline, follow the 3 simple steps.

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu click on the “Print” option to open the “Print Preview” screen.

Step-2: Click on the “Outline” option

The next step is to click on the “Full Page Slides” box under the settings. From the popup menu, click on the “Outline” option under the “Print Layout” section.

In the “Print Preview” screen, you can see the slide outline. Now all you have to do is click on the “Print” button at the top of the screen to print the presentation as an outline.

8. How to Print PowerPoint as a Handout?

Printing a PowerPoint presentation as a handout helps you compile multiple slides on a single sheet of paper. This is helpful when you have to distribute paper copies of your presentation among the audience.

To print a presentation as a handout, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

The next step is to click on the “Print Layout” option. It is the second box in the “Settings” section of the “Print” menu.

In the “Print Layout” pop-up menu, you will see 9 different layouts under the “Handouts” section. Click on your preferred handout layout.

The final step is to click on the “Print” button at the top of the screen. Make sure that you are connected to a printer to print the PowerPoint as a handout.

8a. Adding Slide Numbers on Handouts

After selecting a handout layout, you can add the slide numbers on the handouts. All you have to do is click on the “Print slide numbers on the handouts” option under the layouts in the “Print Layout” pop-up menu.

A checkmark will appear on the left side of the option. You can also see the slide number showing under each slide on the preview screen.

8b. How to Frame Handout Slides

To frame handout slides, you have to first select a handout layout from the “Print Layout” option. Then click on the “Frame Slides” option under the layouts.

You will notice a checkmark showing on the left side of the “Frame Slides” option. Black frames will appear around each slide on the preview screen.

9. How to Print PowerPoint Full Page?

Microsoft PowerPoint offers various layouts for printing the presentation slides. You can print the presentation using the “Full Page Slides” option, where each paper will be printed with single slides on them.

Here’s what you need to do to print full-page slides –

Step-1: Click on the “File”

First, you have to open the “Print” screen. To do so, click on the “File” tab in the menu ribbon. Then click on the “Print” option from the sidebar in the “File” menu.

Step-2: Click on the “Full Page Slides” option

In the “Print” screen, click on the “Print Layout” option which is the second option under the “Settings” section. In the pop-up menu, click on the “Full Page Slides” option.

You can see the full page on the preview screen on the right side.

Finally, you have to ensure that the device is connected to a printer. Then click on the “Print” button at the top of the screen to print the full page slides.

Shortcut Method

In the “Print” option of Microsoft PowerPoint, the default setting for printing the slides is to print the full page. So all you have to do is press the “Ctrl+P” keys on your keyboard to open the “Print” screen.

Then click on the “Print” button at the top of the screen.

10. How to Print PowerPoint with Comments?

In Microsoft PowerPoint, the editor as well as other reviewers can leave comments on the objects in a slide. To print a PowerPoint presentation with the comments alongside the slides, follow the 3 simple steps.

Step-1: Open the “Backstage View” using the “File” Tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon. Then you have to click on the “Print” option in the “File” menu.

Step-2: Click on the “Print Comments” option

In the “Print” menu, click on the “Print Layout” option which is the second option in the “Settings” section. This will open a pop-up menu. Click on the “Print Comments” option from the pop-up menu.

On the preview screen, the comments in a slide will show on a separate page after that slide. Now all you have to do is click on the “Print” button to print the presentation slides with comments.

11. How to Print PowerPoint Slides as a Booklet?

Sometimes, printing a presentation as a booklet may be more convenient. Unfortunately, Microsoft PowerPoint currently does not have any feature that allows you to print the PowerPoint slides as a booklet.

However, you can commonly find this feature in your printer device. All you have to do is click on the “Printer Properties” option in the “Printer” section of the “Print” screen and look for any booklet feature.

If the printer does not have any feature to print booklets, you can save the PowerPoint document as a PDF file. Follow the steps in section 14 to print the PowerPoint as PDF.  Then use the “Print as Booklet” option in the PDF viewer.

12. How to Print PowerPoint Presentation in Portrait?

In Microsoft PowerPoint, you can change the orientation of the slides to print them in “Landscape” or “Portrait” .

To print a PowerPoint presentation in portrait orientation, here’s what you need to do –

In the menu bar at the top of the screen, click on the “File” tab located in the left corner. In the “File” menu, click on the “Print” option. Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Portrait Orientation” option

In the “Print” menu, click on the “Orientation” box. It is the fourth option in the “Settings” section. Then click on the “Portrait Orientation” option from the dropdown menu.

In PowerPoint, the “Portrait Orientation” is the default orientation.

You can now see the slides in portrait orientation on the preview screen on the right side. All you have to do is click on the “Print” button. This will print the slides in portrait orientation.

13. How to Print PowerPoint Presentation with Ink Annotations?

Ink Annotations are drawings or handwritten notes on slides. You can show or hide the ink annotations in a PowerPoint presentation using the “Draw” tab.

You can also print your presentation along with ink annotations. Here’s how to do that –

The first step is to open the “Print” screen. To do so, press the “Ctrl+P” keys on the keyboard. You can also click on the “File” tab from the menu ribbon and then click on the “Print” option from the sidebar of the “File” menu.

Step-2: Click on the “Print Ink” option

The next step is to click on the “Print Layout” option. In the “Settings” section, the “Print Layout” option in the box that shows “Full Page Slides” .

In the “Print Layout” pop-up menu, click on the “Print Ink” option at the bottom. A checkmark will appear on the left side of the “Print Ink” option and the ink annotations will show on the preview screen.

Finally, you have to ensure the device is connected to a printer. Then click on the “Print” button to print the slides with ink annotations.

14. How to Print PowerPoint as a PDF?

In Microsoft PowerPoint, you can use the “Microsoft Print to PDF” option to save your presentation as a printable PDF document. To do so, follow the 4 easy steps mentioned below –

You have to first click on the “File” tab located at the left corner of the menu ribbon. This will open the “File” menu. Click on the “Print” option in the sidebar on the left side of the “File” menu.

Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Microsoft Print to PDF” option

Now you have to click on the box under the “Printer” option. This will open a dropdown menu. Click on the “Microsoft Print to PDF” option from the dropdown menu.

Now all you have to do is click on the “Print” button at the top of the “Print” screen (as shown in the image in step 2). This will prompt a dialog box.

Step-4: Click on the “Save” option

In the “Save Print Output As” dialog box, select the preferred file location for the PDF. Then click on the “Save” option at the bottom of the dialog box to save the PowerPoint presentation as a PDF file.

Margie Beilharz

Freelance editor and writer in science, environment, education, health

A better way to print out your PowerPoint presentation

I recently found something better than PowerPoint’s usual ‘print Notes Pages’ format for printing out a presentation’s slides and notes together. As far as I can see, however, it seems to be only available in the PC version.

I don’t use PowerPoint often, but did a couple of months ago for my presentation at the 2019 IPEd conference . Because my talk had some visual aspects – showing various website features – I actually wrote it in PowerPoint. That is, I prepared my images and then added the accompanying text in the notes field. Then, of course, I wanted to print out my slides and talking notes so I could refer to my notes while at the lectern.

The usual way to do this (PowerPoint seems to think) is to print the Notes Pages. This is the only print layout option that includes both the slides and text.

With 30-something slides, I didn’t want to print out over 30 pages. Setting my printer to print, say, two pages to an A4 might give me something I could still read, but would still mean flipping over a lot of pages during the talk.

Luckily I found a better solution: the Create Handouts function.

In my old PC version of PowerPoint (I’m hanging on grimly to Office 2010), I go to File > Save & Send > Create handouts, and then click the Create Handouts button (circled).

August 2020 UPDATE: In Powerpoint 365 (PC) you’ll find this at File > Export > Create Handouts, and then click the Create Handouts button.

In the dialogue box, choose the layout you want in Microsoft Word.

I used the top option (Notes next to slides), which produces a Word document with a three-column table; column 1 has the slide number; column 2 has the slide; column 3 has the notes text. With a bit of tweaking, you can format a nice paper to refer to during your presentation.

This option of printing to Word is also available in PowerPoint 2016 for PC , but seems not to be available in my Office 365 Mac version (or for other Mac PowerPoints).

This was originally published in the Editors Victoria July 2019 newsletter  (updated to IPEd archive, members only)

See more tips & tricks .

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PowerPoint  - Printing

Powerpoint  -, powerpoint printing.

PowerPoint: Printing

Lesson 11: printing.

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Introduction

Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation.

Optional: Download our practice presentation .

Watch the video below to learn more about printing in PowerPoint.

Print layouts

PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts.

To access the Print pane:

Click the buttons in the interactive below to learn more about using the Print pane.

Print Button

When you are ready to print the presentation, click the Print button.

You may need to select the printer you want to use if your computer is connected to multiple printers .

Print Layout

Here, you can choose from one of four print layouts : Full Page Slides, Notes Pages, Outline, and Handouts.

Slide Selection

You can click the arrows to view a different slide in the Preview pane.

Preview Pane

Here, you can see a preview of how your presentation will look when printed.

Zoom Control

You can click the zoom to page button on the right to zoom in and out of the Preview pane. Click and drag the slider to use the zoom control . The number to the left of the slider bar reflects the zoom percentage.

Color Settings

Here, you can choose whether to print in color or grayscale . We recommend printing in grayscale most of the time to save on color ink.

Here, you can choose how many copies of the presentation you want to print. If you're planning to print multiple copies, it's a good idea to print a test copy first.

Collation Settings

If you are printing multiple copies, you can choose whether you want the copies collated or uncollated .

You can also access the Print pane by pressing Ctrl+P on your keyboard.

To print a presentation:

• Choose the desired printer and print range .

• Open our practice presentation .
• In the Print pane , change the number of copies to 2 .
• Choose a Handout version of the presentation with 6 Slides Horizontal per page.

• Optional : If you have a printer and would like to practice printing, print your presentation.

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How to print a PowerPoint presentation with notes

PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

Print PowerPoint slides with notes on Windows

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However, if you're worried about a technical hiccup taking down your slide or don’t want to be glued to the computer, you'll probably want to print out your PowerPoint presentation with notes. This lets you see both your slides and your presenter notes, giving you an analog way to carry on the presentation without the need for a monitor.

Interested in the feature? Here's how to print a PowerPoint presentation with notes on Windows, Mac, or directly from the web.

Printing your presentation in PowerPoint on Windows takes only a few steps. If you want notes with your slides, it’s a simple setting.

Step 1: Open PowerPoint to the presentation you want to print.

Step 2: Select the File tab.

Step 3: Choose Print and select your printer in the Printer drop-down if necessary.

Step 4: In the first drop-down box below Settings , pick which slides you want to print. You can print them all, the current slide, or a custom range.

Step 5: Click the next drop-down box for Print layout and select Notes page . You’ll see a preview on the right.

Step 6: Adjust any other settings you’d like before printing, such as switching Portrait orientation to Landscape orientation or Color to Grayscale .

Step 7: Click Print .

If you use Microsoft PowerPoint on Mac, you can print your slides with notes a just a few steps, like on Windows.

Step 1: Open PowerPoint on your Mac to the presentation you’d like to print.

Step 2: Click File > Print from the menu bar.

Step 3: In the pop-up window, choose your printer in the Printer drop-down box at the top if necessary.

Step 4: Choose which slides you’d like to print. You can print all slides, specific numbers, selected slides, or a custom range.

Step 5: Click the Layout drop-down box and choose Notes . You’ll see a preview on the left.

Step 6: Optionally, adjust any other settings you’d like such as Orientation , Output , or Scale .

Maybe you’re using PowerPoint on the web and prefer to print from there.

Step 1: Visit PowerPoint on the web , sign in, and open your presentation.

Step 3: Choose Print and pick Print notes pages .

Step 4: In the small pop-up window, select Open PDF to view your presentation file.

Step 5: Depending on your web browser, click the Print button or download the file to print on your computer.

For additional PowerPoint features , check out Microsoft’s implementation of real-time closed captioning .

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How to make a poster using microsoft powerpoint.

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Microsoft office vs. google docs, sheets, slides: which is best, mozilla reveals thunderbird appointment, a free scheduling tool, quick links, define the poster dimensions, design your poster.

Microsoft PowerPoint isn't just for presentations---it also provides all of the creative tools you need to design a beautiful poster. Just set the dimensions, design the poster, and print it out. Here's how to make a poster using PowerPoint.

Posters come in all sizes, but the first thing you need to know is PowerPoint's slide limit is 56-inches x 56-inches, so you'll need to plan accordingly. It's also important to note that you want to set your poster dimensions before you start designing your poster. Otherwise, you might end up having to rework parts of your design due to the size change.

Related: How to Reduce the File Size of a PowerPoint Presentation

Here are some of the standard poster sizes to get you started:

• Small poster: 11" x 17"
• Medium poster: 18" x 24"
• Large posters: 24" x 36" or 27" x 39"

Once you've decided on your poster size, set the dimensions in PowerPoint. To do this, open PowerPoint and navigate to the "Design" tab.

In the "Customize" group, select "Slide Size."

Select "Custom Slide Size" from the dropdown menu.

The "Slide Size" window will appear. Input the width and height specifications to match your required size. Keep in mind that if your height is larger in size than your width, the orientation of the slide will automatically change to "Portrait."

When you're finished, select "OK."

Once selected, a new window will appear giving you two scaling options: Maximize or Ensure Fit. If your slide already has content on it, you'll want to select "Ensure Fit."

Your slide will now be resized.

Your poster design is going to depend completely on you. You'll want to pay attention to the background of the poster, text and image arrangement, font size and style, etc. Essentially, you should treat this part exactly as if you were just creating another slide for a presentation.

Because the design and process of this step is going to differ for everyone, we'd like to offer some of our previous guides to get you started in the design process:

• Insert a picture or other object.
• Use an image as a background.
• Insert an image inside text.
• Get a picture behind text.
• Make a border or frame.

Once your design is ready, all that's left to do is print it out and hang it up!

Related: How to Troubleshoot Printing Issues in Microsoft Word

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Add a touch of professionalism to your big ideas with a bound presentation they won’t soon forget. Choose from various paper types, covers, tabs, and more, with staple, coil, comb, or 3-ring binding.

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With FedEx Office presentation printing and binding service, choose from various high-quality paper types, including water-resistant paper, and a range of binding options to suit your needs, including coil binding, comb binding, 3-ring binder, or stapling.

Coil binding is popular for presentations because it offers durability and flexibility. A continuous, spring-shaped plastic binds the document, allowing it to lay flat and stay open during presentations. This feature is handy for presentations that involve a lot of flipping through pages, as it ensures that the pages won't snap shut or get damaged.

Our comb binding option is excellent if you need a binding option to add or remove pages easily. The curled, comb-style bind makes it easy to add, remove, and rearrange pages as needed, which is particularly useful for reports and manuals that may need to be updated over time.

You can add gloss lamination, covers, tabs, and more to your presentation for an extra touch of professionalism. You can coil or comb bind your presentation using vinyl covers for added durability.

At FedEx Office, we understand that your presentation reflects your brand and reputation. Whether you're presenting at a sales meeting, conference, or workshop, our professionally bound presentations are sure to impress.

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Order online by uploading your own file and customize your order based on your needs. Order in-store by visiting any of our over 2,000 locations nationwide, and one of our FedEx Office team members can help you with your printed presentation order.

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FedEx Office is proud to offer a paper type that is durable and resistant to moisture. The versatility of water resistant paper makes it ready to take on the toughest challenges in various uses. Available in multiple sizes, this paper can protect your printed items from grease, tearing, fading, and more. Water resistant paper is especially useful for retail, hospitality, food service, manufacturing, education, and health care industries.

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How to Print Powerpoint with Comments: A Step-by-Step Guide

Printing PowerPoint presentations with comments can be useful for a variety of reasons. Whether you need to share feedback with colleagues or review notes for a presentation, it’s helpful to know how to print those comments alongside your slides. It’s actually quite easy: simply select “Print” from the “File” menu, then choose the “Print Layout” option that includes comments. Let’s dive deeper into this process.

After you complete this action, you will have a hard copy of your PowerPoint presentation that includes all the comments and notes. This is perfect for meetings, study sessions, or any time you need to reference comments made on the slides.

Introduction

Ever faced the situation where you needed to print your PowerPoint slides for a meeting and wished the comments could tag along on paper? Well, you’re not alone. Printing PowerPoint slides with comments can be incredibly useful for various reasons. For starters, it allows you to see the feedback or additional notes right next to the relevant slide, making it easier to discuss points during presentations or while revising.

This process is particularly relevant for educators, students, and professionals who regularly use PowerPoint for presentations and need to print materials for offline review. It can also be advantageous for collaborative projects where team members leave comments for review. Knowing how to print PowerPoint with comments can save you the hassle of flipping between screens or documents to view the comments. It streamlines the review process and ensures that you have all the information you need in one place. Let’s jump into the steps on how to make this happen.

Step by Step Tutorial: How to Print PowerPoint with Comments

Before we begin, make sure you have the PowerPoint presentation open and comments already added.

Step 1: Open the “File” Menu

Go to the “File” menu on the top-left corner of your PowerPoint.

In this menu, you will find various options for managing your PowerPoint file, including printing options.

Step 2: Click on “Print”

Select the “Print” option from the menu.

This will take you to the print settings where you can adjust how your document will be printed.

Step 3: Choose the “Print Layout”

In the print settings, look for a section labeled “Print Layout” or similar.

Here, you’ll have different choices on how your slides will appear on the printed page.

Step 4: Select “Print Comments and Ink Markup”

Choose the layout that includes comments. It might be named “Print Comments and Ink Markup” or simply “Notes Page.”

This selection will ensure that your comments are included alongside your slides on the printed pages.

Additional Information

When printing PowerPoint with comments, there are a few additional tips you should keep in mind. Firstly, ensure that your printer settings are adjusted to match the layout you’ve chosen in PowerPoint—this avoids any misalignments or unexpected results. Also, consider the color of your comments; if they are in a light color, they may not print clearly, so opt for dark colors when adding comments you plan to print.

Another tip is to review your comments before printing to ensure they are concise and relevant. This not only makes your printed slides look cleaner but also helps you avoid unnecessary ink and paper usage. If your PowerPoint is comment-heavy, consider summarizing key points in the comment section to save space.

Remember, while printing with comments is a useful feature, always double-check if it’s necessary. Sometimes, digital sharing may suffice and save resources.

• Open the “File” menu in PowerPoint.
• Click on “Print.”
• Choose the appropriate “Print Layout.”
• Select the option to “Print Comments and Ink Markup.”

Frequently Asked Questions

Can i print comments from powerpoint on a mac.

Yes, the process is similar to that on a Windows PC. Just ensure you select the correct layout that includes comments when you print.

Will the comments print in color?

This depends on your printer’s settings and capabilities. If your printer is color-capable, ensure it’s not set to black and white before printing.

Can I choose which comments to print?

Unfortunately, PowerPoint does not offer an option to select specific comments. It’s all or nothing.

How can I save ink when printing comments?

Try summarizing comments or changing the comment text color to a lighter shade, which uses less ink.

What should I do if my comments are not printing?

Double-check that you’ve selected the correct layout option that includes comments. Also, ensure that your printer settings match your layout preferences.

Printing PowerPoint slides with comments is a handy skill that can enhance the way we share and review information. By following the steps outlined, you can easily include all the necessary feedback and notes on your printed slides. Whether you’re a student, educator, or professional, this feature of PowerPoint can elevate your presentations and collaborative efforts.

Remember, while the option to print with comments is beneficial, it’s essential to use it judiciously to avoid unnecessary waste of paper and ink. Always consider if digital sharing could suffice before opting to print. As we embrace a world that’s increasingly digital, it’s crucial to balance convenience with sustainability.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to print a PowerPoint presentation with notes to keep you organized and help your audience follow along

• It's easy to print a PowerPoint presentation with notes so that you can reference talking points or so that your audience can follow every detail. 
• To print a PowerPoint slide presentation with notes, all you have to do is change the print settings to include presentation notes. 
• Visit Business Insider's Tech Reference library for more stories .

PowerPoint , the presentation program from Microsoft , offers a plethora of features that can help you make the best presentation possible. One of these features is the ability to print your PowerPoint presentations with speaker notes.

This feature could be incredibly useful in business settings, especially if you are giving a very detailed presentation and you want to give your audience the ability to follow along easily. 

It can also be useful to help you rehearse your presentation, or keep you organized when you're giving it.

It's simple to print your PowerPoint slides with notes. All you have to do is change one setting in the "Print" menu. It's a little different if you use a Mac instead of a PC , but the two processes are very similar. 

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to print powerpoint with notes on a pc.

1. With PowerPoint open on your PC, click "File" in the top left corner.

2. In the sidebar of the "File" menu, click "Print."

3. On the "Print" menu, under "Settings", click the dropdown menu that allows you to choose how to print the slides. Click "Full Page Slides," which will reveal a dropdown menu.

4. From the dropdown menu, select "Notes Pages."

5. Then, select "Print." 

How to print PowerPoint with notes on a Mac

1. With PowerPoint open on your Mac, click "File" in the top left corner.

2. In the pop-up print menu, click "Show Details."

3. In the "Layout" box, click "Notes" to add the presentation notes.

4. Make sure all your other settings are configured as you want them.

5. Then, select "Print."

Related coverage from  Tech Reference :

How to change and format the background of your powerpoint slides to custom designs, how to convert a powerpoint to google slides in two different ways, how to make a powerpoint presentation into a video, so that it plays automatically without you having to click through each slide, how to add music to a powerpoint slideshow to make your presentation more engaging, how to download and access microsoft powerpoint on your mac computer.

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How to Print Handouts in PowerPoint: A Step-by-Step Guide

Navigating the ins and outs of PowerPoint can sometimes feel like steering a ship through a stormy sea. Yet, when it comes to printing handouts, there’s a tried-and-true method to ensure your audience stays engaged without you feeling lost at sea. Printing handouts in PowerPoint is as simple as selecting your desired layout and adjusting your printer settings to produce the perfect companion for your presentation.

I remember my first time creating handouts for a big presentation; I was nervous about whether it would all come together smoothly. The process seemed daunting, but once I got the hang of it, it became second nature. Your handouts can be one, two, or even nine slides per page, making it a versatile tool for different types of presentations. Depending on the information density, you can choose a layout that ensures readability without overwhelming your audience.

Make sure you experiment with details like headers, footers, and even the color scheme. By doing so, you create handouts that not only reflect your presentation but also provide a handy reference. Exporting handouts to Word can further enhance their editability and help keep your audience’s attention both during and after your presentation. So, let’s dive in and get those handouts ready to shine!

• 1.1 Optimizing Slide Layout and Content
• 1.2 Incorporating Visuals and Charts
• 2.1 Selecting the Right Print Options
• 2.2 Customizing Printouts for Various Audiences
• 3.1 Utilizing Master Views for Consistency
• 3.2 Adding Speaker Notes and References
• 4 Exporting and Sharing PowerPoint Handouts

Creating Impactful PowerPoint Handouts

Creating impactful handouts involves optimizing the layout and content of your slides, while incorporating visuals and charts to make them engaging and informative for your audience.

Optimizing Slide Layout and Content

When it comes to handouts , organizing your slides effectively is crucial. I recommend starting with an outline view in PowerPoint to map out the key points. Keeping content concise avoids overwhelming your audience. Less is more—short, clear sentences work best.

To structure your content, use PowerPoint templates . They offer predefined layouts that ensure consistency. Also, consider the print layout . Choose a layout that suits your presentation style—common options include 3 slides per page with notes or 6 slides without notes. This helps balance readability with content without cramping the page.

Formatting the background can also enhance readability. A simple, light-colored background with dark text often works best. Avoid overly bright colors that can distract from the main content.

Incorporating Visuals and Charts

Incorporating images , charts , and other visuals is essential for making your handouts engaging. I always suggest using high-quality visuals that are directly relevant to the content. This not only makes the handout visually appealing but also aids in understanding complex data.

Charts and graphs are particularly useful when presenting statistical data. Use simple charts like bar, pie, or line charts to convey your message. Ensure they are labeled clearly and avoid cluttering them with too much information.

Check the format of each visual element. They should be large enough to be readable when printed but not so large that they dominate the page. Use the “Insert” menu in PowerPoint to add these elements and adjust their size accordingly.

Remember, the goal is to make your handouts as useful and engaging as possible. Balancing text with visuals provides a more digestible and enjoyable experience for your audience, like adding the right amount of seasoning to a dish.

Effective Printing Techniques for Handouts

When printing handouts in PowerPoint, choosing the right options and tailoring printouts to different audiences is key. It can make presentations more engaging and easier to follow, whether in schools or business meetings.

Selecting the Right Print Options

Picking the correct print settings impacts both presentation quality and material usage. To start, go to File > Print . In the dropdown for Settings , select Handouts . Options include:

• Full Page Slides : One slide per page. Great for details.
• 2/3/4/6/9 Slides per Page : Ideal for saving paper and summarizing.

Handouts with multiple slides per page often work best in a classroom or meeting setting, where notes can be taken next to each slide. If you’re presenting to an audience that likes comprehensive details, choose fewer slides per page.

Customizing Printouts for Various Audiences

Customizing your handouts ensures they match your audience’s needs. Education professionals might prefer handouts with space for notes. Business professionals might opt for fewer slides per page, focusing on key points.

• For educators, use 3 slides per page with note-taking sections.
• For business meetings, consider 6 slides per page for concise overviews.

To customize slide ranges, use the Slides box. Enter specific slide numbers separated by commas or a range (e.g., 1,3,5-8). This method allows tailoring content, ensuring relevance without unnecessary information.

Enhancing Handouts with Additional Features

Mastering handout customization in PowerPoint can elevate the clarity and professionalism of your presentations. Let’s look at how to use Master Views for consistency and enrich your handouts with speaker notes and references.

Utilizing Master Views for Consistency

The Handout Master view is a powerful tool for ensuring uniformity across your printed handouts. By accessing it through the “View” tab and selecting “Handout Master,” you can modify layouts, adjust headers and footers, and include page numbers in just a few clicks.

Think of this as setting a foundation where every page follows the same structure. Much like a well-crafted recipe, the Handout Master ensures that your ingredients are consistent throughout.

Adding Speaker Notes and References

Integrating speaker notes and references adds depth to your handouts. By including speaker notes, you provide additional context and insights that might not fit on the slide itself. This is particularly useful when the handout is intended for an audience review later.

To add these:

• Go to Notes Page View: Under the “View” tab, select “Notes Page”.
• Edit Notes Section: Type directly in the notes pane below the slide.
• Print Options: Select “File” > “Print” > “Notes Pages” to include notes in the printout.

Adding references can be as simple as a list of sources at the end of your handout or footer notes. This approach not only adds credibility but also provides additional reading material for those interested in diving deeper into your topic.

By utilizing these features, your handouts become more than just a hardcopy of slides; they transform into comprehensive guides that capture the essence of your presentation.

Remember, consistency and added information in your handouts will make you look like the pro you are. 👌

Exporting and Sharing PowerPoint Handouts

Creating handouts in PowerPoint makes presentations more engaging and easier to follow along. I love using handouts not just for printing, but also for sharing electronically. You can export to various formats like PDF files or Word documents .

To export handouts:

• Open your PowerPoint presentation.
• Go to the File menu.
• Choose Export .
• Select Create Handouts .
• Pick your desired page layout.

You can choose between different layouts: single slides per page for fewer notes, or the 3-slide layout that includes note lines for your audience to jot down their thoughts.

For those on macOS, the steps are quite similar. You still go through the File menu, but navigating to the print settings might involve slight differences in options.

Choosing between Portrait or Landscape Orientation for your handouts depends on your content and audience preferences.

One cool trick: exporting to a Word document allows you to edit and format handouts extensively. This flexibility is useful for adding additional data or tweaking the layout to better fit your presentation style.

If you prefer video tutorials, platforms like Envato Elements offer detailed guides. Videos explain not just the steps, but also best practices for effective handouts.

When it comes to printing, heading to the Print tab in the File menu displays a preview. You can select specific slides or the entire deck. This is super handy, especially when you only need certain sections.

Sharing has never been easier. Once exported, emails or cloud storage options let you distribute the handouts seamlessly. This isn’t just about printing; it’s about enhancing the learning experience and ensuring everyone has the information they need.

Who knew creating handouts could be this versatile? 🍏

Related posts:

• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
• How to Embed Excel into PowerPoint: A Step-by-Step Guide
• How to Add Notes to PowerPoint: A Step-by-Step Guide for Enhanced Presentations
• How to Edit Background Graphics in PowerPoint: Step-by-Step Guide for Effective Presentations
• How to Track Changes in PowerPoint: A Step-by-Step Guide
• How to Create Master Slides in PowerPoint: Easy Guide for Professionals
• How to Compress Media in PowerPoint: Enhancing Performance and Quality
• How to Make a Shape Transparent in PowerPoint: Step-by-Step Guide
• How to Change Footer in PowerPoint: A Step-by-Step Guide
• How to Save a Template in PowerPoint: A Step-by-Step Guide
• How to Add Multiple Animations to One Object in PowerPoint: Step-by-Step Guide
• Click the Part of the PowerPoint Interface Where You Would Add Content to Slides: A Simple Guide

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• Print slides, notes, or handouts Video
• Prepare a basic handout Video
• Edit headers and footers Video
• Print Notes Pages as handouts Video
• Print handouts in Word Video

Print slides, notes, or handouts

Minimize slide text and put notes in the notes section, out of your audience’s site. And print them with or without slide thumbnail images.

Edit page numbering, footers, and headers for Handouts in PowerPoint

Change, delete, or hide headers and footers on slides, notes, and handouts

Create and print speaker notes

Video: Work with handout masters

Print your handouts, notes, or slides

You finished creating your presentation, and now you want to print it as a handout for your audience.

PowerPoint gives you several choices for handouts. To start, you click FILE , Print to open print view.

In print view, your options for page layout and printing are on the left, and a preview of the handout is on the right.

To see the page layout choices, click the Page Layout button.

These are the layouts. They include Full Page Slides , shown in the preview, here as well as layouts with multiple slides per page.

Let's look at the 3 Slides layout. It has three slides on the page as well as lines for audience notes.

Another type of handout is the Notes Pages .

The notes page includes not only the slide, but also your speaker notes.

When you plan to use the notes page as a handout, you'll type the notes you intend for the handout in the notes pane, below the slide.

This approach is a great way to keep from overloading the slide with information.

If you put details in the notes pane, your audience can get those in the handout.

Another thing to consider when you print handouts is page orientation.

With a Portrait Orientation , the page is laid out vertically.

With a Landscape Orientation , the page is laid out horizontally.

You'll also decide whether to print the handouts in color, or in one of the black and white formats– Grayscale or Pure Black and White .

And, you'll choose headers and footers for the handout, things like date and page number.

You click Edit Header & Footer to do that.

Another option for handouts is to print them in Microsoft Word. To do that, you would click Export , Create Handouts .

When you click Create Handouts again, you get these layout choices for printing and formatting the handouts in Word.

Up next: Print a basic handout .

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• Presentation

What is the best way to print PowerPoint slides in A4

• January 24, 2023

Table of Contents

PowerPoint printing

Printing PowerPoint slides is a simple process. Depending on your printer, you can print one slide per page, multiple slides per page, or handouts with notes. Here’s how to do it:

• Open the PowerPoint presentation you want to print.
• Go to the File tab and select Print from the menu on the left side of the window.
• Select your preferred printer from the drop-down menu in the upper-left corner of the window.
• Choose whether you want to print one slide per page, multiple slides per page, or handouts with notes (e.g., two slides per page).
• Adjust any other settings as needed, then click the Print button.
• Your slides will now print according to your chosen settings.
• Once finished, you can return to the presentation by clicking the Close button in the upper-right corner of the window.

Printing PowerPoint slides is a quick and easy process that allows you to share your ideas with others in an attractive and organized manner. With just a few clicks, you’ll be ready to present your information in no time!

How to print PowerPoint slides in A4?

Printing PowerPoint slides in A4 size is not so hard. It’s easy and can be done with a few simple steps.

First, open the presentation you wish to print and navigate to the “Page Setup” menu. In this menu, select the paper size option and choose “A4” as the page size. This will ensure all slides are printed correctly in A4 format.

Next, go to the “Print” menu and select how many copies you would like to print (if any). Then, click on the Print button to start printing your PowerPoint presentation slides in A4 format.

Finally, if you want a hard copy of your presentation or want to share it with others after printing, make sure that the quality of the paper is good enough to prevent smudging and bleeding. Also, remember to check for any typos and other errors before officially printing your presentation slides in A4 size.

Printing PowerPoint slides in A4 size can be a great way to share presentations with others or have a hard copy for yourself. With these simple steps, you’ll be able to print your Powerpoint slides in A4 format easily!

How to print multiple slides on one page?

Printing multiple slides on one page can be a great way to save paper and ink. To do so, open the presentation you want to print. Then, click the “File” menu and select “Print”. In the printer settings window, you’ll see an option that says “Handouts” with a drop-down menu next to it. Select the number of slides you want to print per page (e.g., 2 or 3). You’ll then have the option to select how many copies of each slide should be printed – if only 1 copy is needed, leave it as 1. Finally, hit Print and your multiple slides will be printed onto a single sheet of paper! If additional customization is required for printing, you can access the “Page Setup” menu to make adjustments before printing.

How can you print your PowerPoint at the right size?

PowerPoint default slides are 10 by 7.5 inches. This means that the slide size is exactly one inch smaller than a standard sheet of paper. The margins of a different-sized paper will not print correctly if you don’t set the slide size to match your paper. Click the “Page Setup” button to adjust the slide size. Select the size of paper that you want to use from the drop-down menu. This will ensure that your margins are more consistent with your paper.

Printer Margins

The majority of printers cannot print to the edges of the paper. The printer will not print the outer half inch of the paper. This is except for the margin of 0.6 inches at the bottom. If printed, this slight difference can result in an off-center slide. This is because PowerPoint doesn’t adjust the margins. However, there are some ways to correct this issue. For example, you can print a Notes Page instead of the slides, or save the presentation in another format with more printing options.

PowerPoint allows you to adjust the margins of a Notes Page. Click on “View” and then click “Notes master.” Check all placeholders, except the slide image. Select “Landscape” from the “Notes Page orientation” menu. Click on the slide image, then click on the “Drawing tools: Format” tab. Enter a width of 7.4 inches and a height 9.9 in the Size section. Click the “Align” button, choose “Align Center”, then click “Align”, and select “Align Middle”. Click on “Notes Master”, then click “Close Notes Master”. Click on the “File tab” and click “Print”. You can now choose to print the Notes Page. It should be perfectly centered with a 0.6-inch margin around it. You can adjust the Slide Image’s size to match your printer’s actual margins.

Save to PDF

If you save your presentation as a Portable Document Format file, you can have more control over the way it prints. The PDF is intended to be printed, not projected. You can adjust the margins and print settings using your PDF viewing software. Click on “File” and then click “Save & Send”. Select “Create PDF/XPS document” and click “Create pdf/XPS.” Enter the name of your presentation, and press “Enter.” You can now open the PDF file and set exact margins using your PDF viewer.

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PRINTING United Expo 2024: The Countdown is on as the Industry's Premier Event Returns to Las Vegas with the Most Prominent Names in Print

Fairfax, Va. —   PRINTING United Alliance , the most comprehensive member-based printing and graphic arts association in North America, is counting down the weeks until PRINTING United Expo 2024 returns to Las Vegas from September 10-12, 2024, at the Las Vegas Convention Center. This year's Expo promises an extraordinary lineup of education, cutting-edge equipment, and unparalleled networking opportunities, cementing its reputation as the must-attend event for professionals across printing verticals. Register to attend online at: www.printingunited.com/register . Technology Being Shown for the First Time in North America Exhibitors continue to use PRINTING United Expo as the major North American venue of choice to launch never-before-seen technology.

“In terms of new and innovative technology, it is certainly an exciting year,” says Mark J. Subers, president, PRINTING United Expo. “For those that didn’t have the opportunity to attend drupa, they can experience it all at PRINTING United Expo in Las Vegas as exhibitors will be showing these solutions for the first time ever in North America, in addition to brand new, never-seen-before product launches. “News continues to pour in from our exhibitors showcasing their significant investment and what they have put together for our attendees, even with many shows taking place concurrently this year. Durst is one such example attending multiple events that week that is committed to bringing its powerful end-to-end solutions to PRINTING United Expo. An example of an especially extraordinary showcase, Standard Finishing Systems announced it will have its largest finishing display to date at this year’s show, with over 25 individual solutions running live from partners Horizon International and Hunkeler. Title sponsor Canon U.S.A., Inc. with the most significant footprint on the floor, will host the U.S. debut of its varioPRINT iX1700, announce brand new products, and show a remarkable lineup of current and future digital technology. Also, Kornit Digital’s Apollo system will make its grand U.S. debut. The list goes on and on and spans every market segment across printing verticals. We couldn’t be more excited to present this all-encompassing showcase to our attendees!” Be sure to plan out your Expo stops by visiting the complete floor plan and exhibitor list for this year’s event here . Download the Expo mobile app at printingunited.com for the latest schedules and floor plan. Education at the Expo: Empowering the Future of Print PRINTING United Expo 2024 will feature a robust educational program designed to address the diverse needs of the industry. Attendees can immerse themselves in a wide array of educational sessions, forums, and workshops led by industry experts. Topics will range from the latest innovations in AI, workforce development, sustainability practices, business strategies, market trends, and more. The event's educational offerings are tailored to provide valuable insights and practical knowledge that attendees can apply directly to their businesses. View the complete education schedule here . Keynote Addresses Be sure to catch the following keynote addresses at the beginning of days one and two at the Expo:

“Harnessing Business Investment to Drive Profitability and Competitive Advantage” Presented by the Alliance/NAPCO Research Team Tuesday, September 10 at 10 a.m. “G7+™, the World’s Best Calibration System, Made Better” Presented by Don Hutcheson, President, HutchColor, LLC Wednesday, September 11 at 10 a.m.

Engagement Areas: Hands-On Learning and Demonstrations This year’s Expo will also feature multiple areas of engagement where attendees can experience live demonstrations of the latest printing technologies and equipment. These hands-on opportunities allow participants to explore the newest products, meet with leading manufacturers, and see innovations in action. Just some of the engagement areas that attendees should not miss include, but are not limited to:

Apparel Zone, Powered by Apparelist Live (Booth SL5287) This space is for every printer regardless of experience in apparel decoration. Explore screen printing, sublimation/cut-and-sew, embroidery, heat-applied graphics, and other printing technologies to consider for new business opportunities. Take a picture in front of a vintage 1961 Cadillac, gain hands-on experience with the latest technologies and techniques in apparel, listen to a session in the popular Apparelist Live! Theatre , take in an industry podcast led by the experts, and immerse yourself in the latest in apparel decoration. PDAA Installer Zone (Booth C1070) The PDAA (Professional Decal Applicators Alliance) Installer Zone will be in full swing at PRINTING United Expo where all the tips and tricks to be a top Installer are on display. Attendees can practice at the interactive window station, featuring window films and graphics; improve wrapping skills on a van door; test skills at a mini competition; and more! PRINTING United Expo Knowledge Center The new Knowledge Center is the go-to destination for all things innovation and insight. The Knowledge Center experience is designed to be a dynamic, interactive hub where attendees can meet the industry’s premier media and association partners; become immersed in the latest trends and developments in printing; attend campfire sessions on hot topics like AI; grab samples from participating exhibitors; peruse a wealth of useful information including white papers and industry resources; and more! Check out the latest Knowledge Center schedule here .

Opening Night Shindig: Blue Wave in the Desert PRINTING United Expo is the mecca for those in the industry who work hard and play hard. Join in the highly anticipated Opening Night Shindig on September 10. Celebrate with the industry and support the Music Maker Foundation at this special free event. Food trucks and drinks will be on hand as attendees enjoy excellent food, networking, and music! More information about the event can be found here . Register Today to Join the Industry’s Premier Event With its unparalleled combination of education, hands-on demonstrations, networking opportunities, and entertainment, PRINTING United Expo 2024 is an event you can’t afford to miss. Join us in Las Vegas this September to experience the future of print. Alliance members receive endless perks at the Expo! Check out the long list of member benefits here . If you’re not a member, join today online at www.printing.org/membership , or visit the Alliance booth at the Expo in Booth C4200 to meet the Alliance team, view an iLEARNING+ demonstration, visit with a subject matter expert, and more! About PRINTING United Alliance  PRINTING United Alliance is the most comprehensive member-based printing and graphic arts association in North America, comprised of the industry’s vast communities. The Alliance serves industry professionals across market segments with preeminent education and training via iLEARNING+, workshops, events, research, government and legislative representation, safety, and environmental sustainability guidance, as well as resources from our leading media brands – Printing Impressions, Packaging Impressions, Wide-format Impressions, In-plant Impressions, and Apparelist. A division of PRINTING United Alliance, Idealliance is a global leader in standards training and certification for printing and graphic arts operations across the entire industry supply chain. PRINTING United Alliance also produces the PRINTING United Expo , the most influential days in printing. The expansive display of technology and supplies, education, programming, and services are showcased to the industry at large, and represents all market segments in one easily accessed place.

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