microsoft powerpoint presentation tutorial

PowerPoint 101: The Ultimate Guide for Beginners

Are you struggling with PowerPoint? You need a quick design in PowerPoint but don't know where to start? Don't worry, you have nothing to be ashamed of.

In this article, we're going to refresh the most important PowerPoint basics so you can take advantage of this Microsoft software and create high-impact presentations at any time!

Millions of users worldwide use Microsoft 365 services , making PowerPoint the presentation design software with the highest market share. And with good reason! PowerPoint's features stand out for its usability and originality . We can tell you that PowerPoint is pretty intuitive software, and it's a great option to choose when working with presentations on a daily basis. So, are you ready for a quick PowerPoint 101 class?

Let ' s see what you ' re going to learn today with this PowerPoint Guide :

What is PowerPoint?

What are the best uses of powerpoint, powerpoint basics: what are the components of powerpoint workspace, mastering powerpoint: what are the main features of powerpoint, what are powerpoint templates and where to find them, time to practice how to make a presentation in powerpoint.

Microsoft PowerPoint is a presentation design software that is part of Microsoft 365 . This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way.

Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities:

• PowerPoint Online

Additionally, you can use Word and Excel in this online version. That way, you'll be able to make real-time changes in the cloud without fearing losing your files. Sounds great, right?

PowerPoint has a versatile range of uses. Here's a list of the different tasks you can complete with this presentation design software:

• Business presentations or Pitch decks.
• Marketing, Sales and HR plans.
• Project briefs and timelines.
• Inductions to new employees.
• Seminars and educational classes.
• Professional portfolio of photos or designs.
• Presentations of a research summary.
• Presentations for special occasions.

These are just a few examples of the multiple possibilities this Microsoft software offers. Your imagination is the only limit!

Stay tuned as we continue with this PowerPoint 101 Guide...

In order to deeply understand this presentation design software, you need to recognize its main components. Now it's time to learn about the PowerPoint basics!

A quick note before going any further: when opening PowerPoint, some of the commands in the ribbons will look grayish and won't be highlighted when you hover the mouse over them.

This happens since some commands need to be selected in order to function. For example, if you want to change the color of a text, you first need to select it.

That being said, let's start with this Guide for PowerPoint beginners:

PowerPoint Main Window

The first aspect to learn is PowerPoint Main Window. To facilitate the explanation, we've organized its main elements with numbers from 1 to 10:

Based on that, the main components of PowerPoint window are the following:

1. Quick Access Toolbar: allows you to customize commands to have them at hand. You only have to select it and go to "More commands."

2. Title Bar: shows you the name of your file and other "Suggested options" like Slide Master View . These options will vary depending on the use you give to the commands.

3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting it. There, you can create a new presentation, save it, print it, export it, and many other options.

4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also be called "commands" or “features.”

5. More Button or Down Arrow: these arrows allow you to view more tools or layout options in PowerPoint.

6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can access additional options for customizing each slide. Perfect for PowerPoint beginners!

7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting the file.

8. Placeholders: they are dotted boxes that will store your content.

9. Status Bar: allows you to view the slide number, grammatical errors, speaker notes, and the comments on your file.

10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The range goes from 10 to 400%.

PowerPoint Tabs

The PowerPoint tabs are the control desk of your presentation . Since PowerPoint's features are too many, they're organized in tabs.

You can come and go between tabs as you need. Once you click on a tab, it will open its ribbon, and there, you'll be able to see all the tools related to that particular category.

This PowerPoint tutorial for beginners will give you an overview of all PowerPoint tabs . Pay attention to the following list:

• Transitions Tab
• Animations Tab
• Slide Show Tab
• Recording Tab

1. Home Tab

The Home tab is the most common tab of PowerPoint. This is the tab you'll probably use the most if you're designing a presentation deck from scratch.

It allows you to add new slides and change the text characteristics : font, size, boldness, underlining, alignment, etc. If you've ever used Microsoft Word, these features will be familiar to you.

Also, you will find commands to edit the characteristics of the geometric shapes you insert. This includes: fill color, line color, sharpe effects, among others.

2. Insert Tab

The Insert tab is exactly what its name says it is. In this ribbon, you'll find all the options concerning adding a new element to your PowerPoint presentation .

You can insert a picture, some geometric shapes, icons, WordArt graphics, among others. We can tell you that this tab is really helpful for PowerPoint beginners!

For example, if you have a lot of data in PowerPoint , you could add a chart or diagram to show your information in a more visual way. Also, you can embed videos or music into PowerPoint really easily.

• PowerPoint tip for beginners: To be able to write text on your slides, you need a text box. So, if you're designing your presentation from scratch, remember to go first to the Insert tab and add a text box to start writing.

3. Design Tab

If you are one of those people who enjoy choosing the design of a PowerPoint presentation, this tab will be your favorite.

The Design tab offers a wide range of premade designs , allowing you to get more polished slides. Even better, if you explore its ribbon, you can adjust the color palette and change the overall style of your PowerPoint deck.

The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab!

4. Transitions Tab

Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don ' t miss it!

Some PowerPoint transitions are really classic, like wiping the old slide to present the new one. Others are somewhat over the top, like the “Vortex” or the “Airplane” effect.

If you click on each kind of transition, you'll see a preview on how it would look when presenting. Really cool, right?

5. Animations Tab

In case you want to add special effects for certain elements in your slides , the Animations tab in PowerPoint will interest you.

Like the Transitions tab, you will find various animation effects in this ribbon. It's a matter of trying and choosing the best one according to your needs!

6. Slide Show Tab

As its name says, the Slide Show tab is about presenting your slides . We really like that it gives you several options to show up your presentation!

Considering that you're a PowerPoint beginner, you're not likely to use the Slide Show tab very much.

But if you're curious about this command, you must read our article: How to Make a PowerPoint Slideshow that Runs Automatically?

7. Review Tab

The Review tab is not often used by PowerPoint beginners either.

However, if your job is related to writing or if you work at an international company, this tool can be extremely useful!

With this tab, you can check the slide's spelling, translate the text in real-time, and add comments to your slides . This last function can be helpful to give feedback to a colleague.

8. View Tab

This View tab allows you to change the view of your PowerPoint slides and make handouts from them, among other things.

As you can see, the majority of its commands are really specific. So you won't have any issues while designing, test and see!

In this section, our favorite command for PowerPoint beginners is Slide Master . Explore more about this tool in our guide!

9. Recording Tab

In the last versions of this design presentation software, PowerPoint added the Recording tab. As its name says, it allows you to record all your presentation slides .

This ribbon has advanced commands, so the most common action for a PowerPoint beginner is to take a screenshot or record the screen sequentially .

10. Help Tab

Finally, there is the Help tab. If you have any problem or question concerning how to use PowerPoint, you may go here to look for a solution.

In the latest versions, Windows has added a “Show Training” option. You can click this command to practice the PowerPoint basics since it will download training templates.

As a beginner in PowerPoint, you must recognize the objective of each PowerPoint tab to be able to master the software . But, in order to conduct an outstanding presentation deck, you also need to dominate its most important features. Let's see some of them in the next section!

If you feel ready to delve deeper into PowerPoint's tools, this section is for you.

As you may know , 24Slides specializes in creating outstanding presentations for any Design Project . So, we asked one of our experts about her favorite PowerPoint features, and we want to share them all with you!

Carmen Navarrete , Graphic Designer at 24Slides, highlighted the following features that will make your presentations stand out from the crowd:

PowerPoint Feature #1: Crop to Shape

This first PowerPoint feature is simple but effective!

Let's see how to use it:

• First, choose an image you want to cut and insert it into your workspace.
• Once inserted, select it with the mouse.
• Go to the "Picture Format" tab.
• Press the arrow of the "Crop" button (right side of the screen).
• Select "Crop to Shape."
• Choose your favorite shape and customize your PowerPoint presentation!

PowerPoint Feature #2: Merge Shapes

If you don't like any figure enough, you can create one from scratch!

This is possible thanks to the "Merge Shapes" option. Follow these steps to unleash your creativity:

• First choose an image you want to cut.
• Check the list of PowerPoint shapes (Insert tab > Shapes).
• Choose two or three figures you want to merge (they can be the same figure).
• Select the figures you are going to merge (see the image).
• Once selected, go to the "Shape Format" tab.
• Press the "Merge Shapes" option and the type of merge you want (test and choose!).

• A new figure will appear, and you must fill it with the image from the first step.
• Stay on the Shape Format tab and go to "Shape Fill" (button in the middle of the ribbon).
• Select "Picture Fill" and browse for your image.
• Select the image to fill your new figure, and that's it!

• PowerPoint tip for beginners: When your merged figure is ready, paste the image to the background of your slide to achieve a better result. This way, you can use your image as a canvas and see if both elements fit well.

PowerPoint Feature #3: Insert Icons

This PowerPoint feature is quite easy to follow for PowerPoint beginners!

Just follow these steps:

• Go to the Insert tab.
• Select the "Icons" option.
• A Microsoft 365 library will open, where you can search for the required icon.
• Now, you must insert it into your presentation and adapt it to your design.
• If you have an active Microsoft 365 subscription, you'll have access to a larger number of icons in PowerPoint.

• PowerPoint tip for beginners: If you want to learn more about icons in PowerPoint, read our article on How to Use Icons to Make Amazing PowerPoint Presentations .

PowerPoint Feature #4: Insert SmartArt

PowerPoint's SmartArt is one of the most popular and accessible tools to dominate while learning about PowerPoint basics.

To use it in your slide deck, you must:

• Select SmartArt.
• See all SmartArt categories and choose your favorite based on your needs.
• Add the text you have prepared and adapt it to your presentation.

We want to give you some ideas to master this SmartArt tool in PowerPoint: you can make timelines , flowcharts , and even a Venn diagram in just a few seconds. Try and see!

PowerPoint Feature #5: Remove Background

If you don't know how to use Photoshop and want to remove the background from an image, in this PowerPoint 101 Guide, we show you how:

• First choose the image you want to remove the background from.
• Insert the image in the PowerPoint workspace.
• Select the image and go to the "Picture Format" tab.
• Select "Remove Background" (first option on the left).
• You can keep and remove parts of the image with the first two tools of the ribbon (see image).
• Keep in mind that all the sections highlighted in purple will be deleted.

• We recommend zooming in to keep or remove parts of the image with more detail.
• Once you're done, press the "Keep Changes" button.
• Finally, adapt the new image to your PowerPoint presentation.

• PowerPoint tip for beginners: Choose a high-contrast photo or image for best results. In other words, the outline of the person or object you want to cut out must have clear edges and cannot blend with the image's background color.

PowerPoint Feature #6: Add Speaker Notes

The latest PowerPoint feature is a command you can use to prepare your speech before presenting to an audience.

Learning how to add speaker notes in PowerPoint is simple:

• Select the slide that needs some notes.
• Usually, there is a footer below the slide, but if not, you will have to activate it.
• Go to the View tab and select "Notes."
• The Speaker Notes section will appear, and you can add whatever you want!

• PowerPoint tip for beginners: In case you want to practice your entire presentation and have a lot of notes, go to the View tab and select "Notes Page" (fourth command). You'll be able to see all your Speaker Notes faster!

PowerPoint Feature #7: PowerPoint Translator

If you've ever wondered how to translate your PowerPoint Slides, we'll explain the step by step here:

• Go to the Review tab.
• Select the text you want to translate.
• Press the “Translate” button.
• A panel will open on the right side of the screen.
• Choose the language you need and you'll see the translation in real-time.
• If you press Insert, the text will change to the new translation!

PowerPoint Feature #8: Screen Recording

The process of recording your screen in PowerPoint is straightforward and intuitive. Let's see:

• Go to the “Record” or “Recording” tab.
• Press the "Record Slide Show" button or the “From Beginning” button (depending on your PPT version).
• A new window will open.
• Select the red record button and start recording!
• When you're done, select “Export.”
• By default, the video will be 1080p. If you want to lower the video quality, go to "Customize export."
• Name the video, save it to a folder and that's it!

As you may have noticed, this software has endless PowerPoint design options for beginners. We encourage you to try and test each functionality!

However, we're clear that PowerPoint has different features, so it can be hard to know where to start. That's why understanding PowerPoint basics is crucial if you truly want to master this software!

Our PowerPoint 101 Guide continues; stay tuned to discover more great stuff about this Microsoft software. Keep reading!

A PowerPoint template is a pre-made design that you can use for your own means, and that will save you a lot of time!

Templates in PowerPoint are a great resource for designing since all the structure is already done, and you only have to update the content . We can tell you they're the perfect resource for PowerPoint beginners!

They can be incredibly specific. For example, there are templates for a SWOT analysis or a complete Marketing report. Otherwise, templates can also be very general, with several slides with a similar design.

If you struggle with the artistic part of designing presentations, downloading PowerPoint templates will be a life changer!

How to download PowerPoint templates for free?

If you didn't know, 24Slides has an extensive repository of PowerPoint templates. But how to obtain them? It's really simple:

• First, create an account on our Free Templates Website with the button “Register” (that way, you can download everything without problems!).
• Think about the graphics you need and the ideal structure for your presentation deck (you can also change the color palette later!).
• Download it in PowerPoint format (if you prefer it in Google Slides format, you'll also find this type in our repository).
• Edit and change everything you need for your PowerPoint presentation!

24Slides Designers specialize in business and corporate PowerPoints, but you'll also find other types of templates on our website: Data templates, Timelines, Roadmaps, Matrixes, Diagrams, and more.

Keep in mind that a well-designed PowerPoint deck helps you communicate stronger messages to your audience . Don't waste this opportunity to make your presentation shine!

If you want to learn more about how to master PowerPoint, do not miss the last section. We'll show you some PowerPoint basics from the software itself!

A PowerPoint 101 Guide wouldn't be that useful with no examples. So, if you enjoy the step-by-step guides, this section is for you.

Below, we'll show you how to make a simple PowerPoint presentation. But first, here are some tips to be more efficient in the process:

• Be clear about what type of presentation you're going to create (is it corporate, playful, or more creative?).
• Make a draft with the most important information you need to add and, thus, generate a good structure in your presentation .
• Get inspired by examples on the internet , but adapt them to your needs and audience.
• If you will create a business presentation, keep in mind your brand identity .
• Make sure your PowerPoint works , you may need to update to the latest version or pay for the subscription.

Step 1: Make a draft to structure your presentation

As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner.

This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation. Remember: Planning is key!

Regarding the process of planning, we share some good practices:

• If your presentation will be very long , write down all subtitles and content in a Word document. This will help you organize your ideas and give a correct sequence to your narrative. In addition to avoiding redundancies in the message you want to communicate.
• If your presentation will use many visual resources , we recommend choosing high-quality images. This will help you have a starting graphic base. Some good free image repositories are Freepick , Unsplash , and Adobe Stock .
• If your presentation is based on data , have all your results summarized or your most relevant conclusions at hand. The idea of making a PowerPoint presentation is to show your information in the simplest way possible for your audience.

Step 2: Create a new document in PowerPoint

Once you check that all the functions are working fine with the software, please open it and go to the File tab. If you've ever used Word or Excel, you'll probably find this Home Menu familiar.

In short, this is the main page of PowerPoint, where you can create a new presentation or open an older one. Let's see:

In order to follow this part of our PowerPoint Tutorial correctly, take into consideration the following points:

• On the lower side of the screen, you'll find your recently opened PowerPoint files. This option is great for saving some time.
• If you don't find the presentation you're looking for, click on the “Open” option at the left bar and find older files.
• Don't forget to save your presentation with a relatable name so you won't lose sight of it!

Step 3: Choose the perfect design for your presentation

With your information ready in a draft, it's time to choose the design of your PowerPoint slide deck. You must imagine that the available design options are endless!

For practical reasons, you have three options regarding the design:

• Start a design from scratch (very difficult for a PowerPoint beginner).
• Choose an established PowerPoint design or layout.
• Download a PowerPoint template and modify some details.

Don't worry if you don't know how to continue! In this PowerPoint 101 class, we're going to explain step by step the second option:

How do you set a default design in PowerPoint?

• First, go to the Design tab.
• Open the list of options by clicking on the third arrow.
• Choose the design you like the most for your PowerPoint presentation.

If you want to explore more PowerPoint designs, there is a way to research online. For that, you only need to:

• Go to the File tab (first tab, next to the Home tab).
• Select "More themes" (see image).

• Use the search engine and write the keyword you want (it can be related to your business or it can be a color).
• Check the list of PowerPoint themes and choose your favorite.
• Wait a few minutes while it loads and keep designing in PowerPoint!

How do you change the layout of one slide in PowerPoint?

In this PowerPoint 101 Guide, you will also learn how to configure the layout of each slide.

Keep in mind that to have a high-impact presentation, you must adapt your slides' design to the type of content you'll add. And using layouts is perfect for this purpose.

To change the layout type in PowerPoint, follow these steps:

• Right-click on the slide you want to change.
• Select the "Layout" option.
• You will find more than ten layout models.
• Choose the one that best suits your content.
• Repeat these steps for each slide (if you wish or require).

How do you customize your slides in PowerPoint?

The design process in this PowerPoint 101 Guide doesn't stop there.

You also can customize your presentation's color palette , font style, background format , and graphics effects .

Just go to:

• Design tab > Variants.
• Select Colors, Fonts, Effects or Background Styles (as you need).
• If you're inspired and want to create your own background in PowerPoint, select Background Styles > Format Background.
• Finally, custom your slides as you want!

Step 4: Add all your information to your presentation

Now, it's time to add all your information to your slides. If your script is long, take your time to copy each part of it.

In this PowerPoint Tutorial, we're going to show how our design is going so far. We design at your side!

Step 5: Add transitions or animations to your presentation

The stamp of PowerPoint is its transitions and animations! Naturally, our PowerPoint 101 has considered these essential commands.

If you want to add them to your presentation and make your speech more fluid, follow these steps:

• Go to the tabs section of PowerPoint.
• Select "Transitions" or "Animations" and try your favorite effects.
• Remember that if you select Transitions, these will modify the entire slide, while Animations can be added to each element individually.

When choosing one Animation, you can eliminate it if you aren't 100% convinced. You only need to:

• Select the Animation number that appears on the corner.
• Press the "Delete" or "Backspace" button on your keyboard.
• Choose another Animation in PowerPoint if you want!

This “PowerPoint for dummies” is full of tips and tricks! So here is one more: Don't overuse transitions or animations in PowerPoint ; they can make your presentation slower and unprofessional . Use this tool in a subtle way!

Step 6: Refine the final details

As always, every final product must be reviewed. Especially if you're learning the PowerPoint fundamentals with us.

We recommend reviewing each slide of your PowerPoint presentation one final time. In this process, you will be able to:

• Add icons if your presentation requires it.
• Change any image or illustration if they don't convince you.
• Change transitions or animations.
• Customize your presentation's color palette .
• Proofread your slides' text or add more information.
• Add speaker notes to your presentation.

Step 7: Slideshow your presentation

When your presentation is finished, it's essential to know how to make a PowerPoint slideshow. This way, you can see your slides from the exact same perspective your audience will see them.

To slideshow your presentation in PowerPoint, follow these simple steps for PowerPoint beginners:

• Position yourself on your first slide.
• Go to the bottom right of the software.
• Select the "Slide Show" button (see image).
• Have a look of your presentation by clicking on each slide or pressing the right arrow on your keyboard.
• To go out from the Slide Show mode, you have to press the ESC key.

Now you can present your slides like an expert!

When you master this presentation design software, you'll be able to create amazing things in PowerPoint : infographics, diagrams, charts, pitch decks, business cards, calendars, you name it!

This was our PowerPoint Guide for beginners. We hope that our compilation today will be useful for conducting more professional presentations in the future and, why not, achieve all your goals!

Don't forget to share this PowerPoint 101 Guide with your co-workers or whoever you want!

Want to boost your beginner PowerPoint skills? Check out this content:

• How to Work with Multiple Images in PowerPoint
• How to Add a Timer to Your Powerpoint Presentations
• PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks
• How To Use PowerPoint Design Ideas - All Questions Answered!
• 36 Fun Icebreakers for Your Next Presentation
• The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

Create professional presentations online

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Simple Steps to Make a PowerPoint Presentation

Last Updated: July 23, 2024 Fact Checked

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,345,640 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

How to Make a PowerPoint Presentation

• Open the PowerPoint app, select a template and theme, then like “Create.”
• Click the text box to add your title and subtitle to create your title slide.
• Click the “Insert” tab, then “New Slide” to add another slide.
• Choose the type of slide you want to add, then add text and pictures.
• Rearrange slides by dragging them up or down in the preview box.

Things You Should Know

• Templates make it easy to create vibrant presentations no matter your skill level.
• When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
• You can add animated transitions between slides or to individual elements like bullet points and blocks of text.

• If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
• You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.

• If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.

• Skip this step if your selected template has no themes available.

• If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.

• You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.

• You can also just leave this box blank if you like.

• You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

• On a Mac, you'll click the Home tab instead. [1] X Research source

• Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

• Title Slide
• Title and Content
• Section Header
• Two Content
• Content with Caption
• Picture with Caption

• Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.

• Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.

• Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
• You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.

• You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
• If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
• You can also change the color, bolding, italicization, underlining, and so on from here.

• Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.

• Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source

• Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
• Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you need to exit the presentation, press Esc .

• Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
• Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .

Community Q&A

• If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 6 Not Helpful 0
• If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0

• Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
• Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0

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• ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
• ↑ https://www.virtualsalt.com/powerpoint.htm
• ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .

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Learn Microsoft PowerPoint.

Welcome to LearnPowerpoint.io, your go-to source for mastering Microsoft PowerPoint. Our website is dedicated to providing clear, concise, and easy-to-follow tutorials that help users unlock the full potential of Microsoft PowerPoint.

Master Microsoft PowerPoint with Confidence.

Our blog section is an ever-expanding repository of knowledge on PowerPoint features and techniques. Covering everything from slide design and template creation, to advanced animations and storytelling, our posts are designed to enhance your presentations.

How to Change Slide Size in PowerPoint?

How to Download PowerPoint?

How to Add Slide Numbers in PowerPoint?

How to Delete a Slide in PowerPoint?

How to Present a PowerPoint?

How to Group in PowerPoint?

How to Convert PowerPoint to Google Slides?

How to Pause an Animated GIF in PowerPoint?

How to Make a Copy of a PowerPoint?

How to Edit Footer in PowerPoint?

How to Make a Jeopardy Game on PowerPoint?

How to Hide a Slide in PowerPoint?

How to Flip an Image in PowerPoint?

How to Delete a Text Box in PowerPoint?

How to Remove Background from Picture in PowerPoint?

How to Play PowerPoint Slides Automatically Without Clicking?

How to Link Slides in PowerPoint?

How to Use PowerPoint on iPad?

How to Convert PowerPoint to Word?

How to Embed Fonts in PowerPoint?

How to Recover an Unsaved PowerPoint?

How to Protect a PowerPoint Presentation?

How to Insert Symbols in PowerPoint?

How to Align Objects in PowerPoint?

How to Animate Text in PowerPoint?

How to Insert a Screenshot in PowerPoint?

How to Use Action Buttons in PowerPoint?

How to Print Multiple Slides on One Page in PowerPoint?

How to Insert Audio Clips in PowerPoint?

How to Use PowerPoint on a Chromebook?

How to Use PowerPoint on a Mac?

How to Insert a Countdown Timer in PowerPoint?

How to Insert a Calendar in PowerPoint?

How to Embed a Video in PowerPoint?

How to Make a Picture a Background in PowerPoint?

How to Use PowerPoint on a Tablet?

How to Use PowerPoint Viewer?

How to Make a Poster in PowerPoint?

How to Add a GIF to PowerPoint?

How to Add Music to PowerPoint?

How to Insert a Watermark in PowerPoint?

How to Add a Logo to PowerPoint Slides?

How to Add a Background Image in PowerPoint?

How to Add a Watermark to PowerPoint?

How to Make a Picture Transparent in PowerPoint?

How to Insert a Video from YouTube into PowerPoint?

How to Add a YouTube Video to PowerPoint?

How to Create a Photo Slideshow in PowerPoint?

How to Add a Border to a Slide in PowerPoint?

How to Create a Custom Theme in PowerPoint?

How to Insert a GIF in PowerPoint?

How to Insert a Map in PowerPoint?

How to Record Audio on PowerPoint?

How to Insert a Live Web Page in PowerPoint?

How to Insert a 3D Model in PowerPoint?

How to Record a PowerPoint Presentation?

How to Create a Timeline in PowerPoint?

How to Loop a PowerPoint?

How to Add Voice to PowerPoint?

How to Do a Voiceover on PowerPoint?

How to Attach a Video on PowerPoint?

How to Create an Interactive PowerPoint?

How to Record Video in PowerPoint?

How to Create a Dropdown Menu in PowerPoint?

How to Use PowerPoint as a Teleprompter?

How to Create a Quiz in PowerPoint?

How to Convert PowerPoint to PDF with Hyperlinks?

How to Embed Excel in PowerPoint?

How to Make a Video from PowerPoint?

How to Create a Flowchart in PowerPoint?

How to Add Narration to PowerPoint?

How to Make an Infographic in PowerPoint?

How to Insert a PDF into PowerPoint?

How to Insert a Checkbox in PowerPoint?

How to Add a Countdown Timer in PowerPoint?

How to Convert PowerPoint to Word Document?

How to Create a Portfolio in PowerPoint?

How to Use PowerPoint Designer?

How to Add a Progress Bar in PowerPoint?

How to Lock a PowerPoint Presentation?

How to Insert a QR Code in PowerPoint?

How to Link Excel Data to PowerPoint?

How to Create a Custom Slide Size in PowerPoint?

How to Use SmartArt in PowerPoint?

How to Create a Table of Contents in PowerPoint?

How to Create a Master Slide in PowerPoint?

How to Convert PowerPoint to MP4?

How to Create a Mind Map in PowerPoint?

How to Create a Non-Linear PowerPoint Presentation?

How to Use Animation Painter in PowerPoint?

How to Insert a Countdown Clock in PowerPoint?

How to Create a Venn Diagram in PowerPoint?

How to Insert a Background Music in PowerPoint?

How to Use the Eyedropper Tool in PowerPoint?

How to Create a Family Tree in PowerPoint?

How to Add Fonts to PowerPoint?

How to Convert PowerPoint to Keynote?

How to Create a Gantt Chart in PowerPoint?

How to Add Notes in PowerPoint?

How to Curve Text in PowerPoint?

How to Reduce PowerPoint File Size?

How to Superscript in PowerPoint?

How to Add Page Numbers in PowerPoint?

How to Merge Shapes in PowerPoint?

How to Combine PowerPoints?

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We're a team dedicated to making Microsoft PowerPoint accessible to everyone. Our mission is to simplify the complexities of PowerPoint, aiming to save time and effort for users at all skill levels.

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• Presentations

PowerPoint 101: Everything You Need to Make a Basic Presentation

If you're new to PowerPoint, it can seem overwhelming. It can be hard to know where to start. Once you understand the basics of PowerPoint, then using the software is much easier. 

PowerPoint is the original presentations app for the Mac and PC, but it's a complex app with a lot of features. Making a simple presentation can be confusing.

Are you making your first PowerPoint? Do you find it a bit confusing? Here's the guide you need to make a perfect PowerPoint presentation.

In this tutorial, we’ll look into what you should and shouldn’t do when creating a PowerPoint presentation. I’ll also show you how to customize your PowerPoint template. But most of all, we'll go over the PowerPoint basic knowledge you need to know.

Some Dos and Don’ts of Writing a PowerPoint Presentation

Before creating a PowerPoint presentation , you should know some basic things about making a great presentation. Here are some dos and don’t basics of PowerPoint :

Here's a list of guidelines for creating your PowerPoint Presentation:

• Use one theme for the entire background.
• Use simple easy to read fonts.
• Use bullet points.
• Only include key information on each slide.
• Be direct and use concise wording.
• Have minimal text on a slide.
• Provide definitions when necessary.
• Use white space to make visual elements stand out more.
• Use high contrasting text color and background color.

These are things you want to avoid doing when creating your PowerPoint presentation :

• Using too many graphics on one slide.
• Adding unimportant information on a slide
• Writing your script on your slide.
• Using distracting images or backgrounds.
• Using hard to read color combinations.

For even more design guidelines and other PowerPoint tips, review this tutorial:

What Is Microsoft PowerPoint?

Microsoft PowerPoint is presentation software. In PowerPoint, you can use templates or create presentations from scratch. In this software, you can use text, images, videos, and more to explain a topic. Besides, PowerPoint has some main features such as animations and adding images and videos.

Learn more about PowerPoint in these tutorials:

How to Customize a PowerPoint template

If you’re going to create a PowerPoint presentation, you need to have some basic PowerPoint skills .

Here are some skills you can apply to your presentation:

1. Decide on Your Topic

It's PowerPoint basic knowledge that you should decide on your topic before you start making your PowerPoint presentation . Once you've picked a topic, here are some steps to take:

• Start by creating an outline on what you want to talk about.
• Decide what important information you want to put on your slides. You don’t want a lot of text on your slides, so only include the most important information.
• Complete any research and put together any information you want in your presentation. Have this all planned out before starting your presentation because it makes the process easier.

2. Choose a Template

After choosing your topic choose the next step is to decide which PowerPoint presentation template you want to use. A topic-related template may help streamline your PowerPoint creation.

There are many topics related to premium PowerPoint presentation templates. But if you can’t find a topic-related template, then you can use a simple template that doesn’t have a theme.

Just because you’re using a premium template doesn’t mean that you’ll give up customization options. You can easily customize premium templates as much as you need to. Plus, you save time with a premium template because you don’t need to start from scratch. All you need to do is add in images and information.

In this tutorial, we'll be using the Be. PowerPoint Presentation Template . 

2. Add Text

More PowerPoint 101 common knowledge is that text is essential to a PowerPoint presentation. The text allows you to back up your main points. It also keeps readers' minds on the key terms and concepts.

But never have your text appear in large blocks on the slides. Large blocks of text can be overwhelming to the audience.

Instead, your text should appear lists of single words or short, easy-to-understand statements. Limit the text on your slide to:

• definitions
• essential facts

Here are some step-by-step instructions on how to add text to a PowerPoint template:

On slide two of the Be. PowerPoint, there's room to add a text box.

• To add a textbox, click on the Insert tab.
• In the toolbar, click on the Text Box button. Your cursor turns into a drawing tool.
• Draw a diagonal line where you want the text box to be.
• Click inside the text box until you see a blinking cursor.
• Now you can start typing.

3. Add Pictures

Another element of a PowerPoint presentation, according to PowerPoint 101, is images. Images can be used to evoke emotion in the audience. You can also use images to show what you’re talking about.

If needed, you can have a slide with only a single image and caption to make a strong point.

Images can add an extra visual element to your slides. Here are some steps for adding images to a template:

• Double-click on the Insert Picture from File button in the middle of the picture placeholder on slide two to add an image.
• Your file finder appears. Locate your image file.
• Once you find your image file, double click on it. This adds the image to the placeholder.

4. Have a Consistent Color Palette

PowerPoint basic knowledge is to have a consistent color palette in your presentation. If you use a premium template, you don’t need to worry about this unless you change the theme colors.

When choosing a color theme, remember to use contrasting colors for the text and slide background. For example, if you've got a navy-blue background, white text will make the text easy to read and stand out.

With these PowerPoint basics covered, let’s change the slide background color on slide two.

• To start, click on the slide background.
• Next, click on the Design tab.
• In the toolbar, click on the Format Background button. A side panel appears on the right of your screen.
• In the panel, you’ll see a color field. Click on the Fill Color button.
• A color palette drops down. Choose a color you want.

5. Allow White Space

White space is the unused space between elements (shapes, text, boxes, pictures, etc.) on a slide. When you allow white space on your slide, your slide looks clean, professional, and elegant.

So, when making the slides for your PowerPoint presentation remember that less is more.

6. Use Icons and Infographics

Many premium PowerPoint presentation templates come with icons and infographics.

Here are some steps for adding icons and infographics to your slides:

• Slide 105 of the Be. PowerPoint template has an infographic chart. To change the data in the chart, start by clicking on one of the bars in the chart.
• Click on the Chart Design tab.
• Click on the Edit Data in Excel button. A window appears so you can add your data. Type your data.
• To change the chart's colors, click on the Change Colors button under the Chart Design tab. A color menu drops down. Choose the colors that you want.

7. Format Text and Adjust Pictures

A basic PowerPoint skill is to format your text and adjust your images. If there was no picture placeholder when you added an image, you’ll need to adjust that image.

Formatting text is also essential. You can change the font, font size, and font color.

When putting your PowerPoint presentation together, keep in mind the need to have your font size, color, and type consistent throughout your presentation. For example, if you've blue title text in size 30, every slide should use a blue title text in size 30. Consistent text throughout your presentation looks more professional.

You can easily adjust text boxes and images by clicking on them. Use the handles on the selected item to adjust the size.

• To change the font of the text, start by highlighting the text.
• Next, click on the Home tab.
• In the toolbar, you’ll see a Font Menu . Click on the arrow next to the current font.
• When you click on the arrow, a font menu drop down. Choose the font you want to sue for your text.

8. Use Speaker Notes

Another essential PowerPoint basics skill that you should know about is Speaker Notes . You shouldn’t put everything you’re going to say on the slides. That much text  can be overwhelming for the audience.

Speaker Notes are a PowerPoint feature that lets you add references and notes. These are only visible to the speaker.

Here's how to use Speaker Notes :

• At the bottom (under your slide) you’ll see a Speaker Notes section. Type your notes in there.
• Then, to present your presentation so that the audience can’t see your speaker notes, click on the Slide Show tab.
• Next, in the toolbar, click on the Presenter View button.

5 Top PowerPoint Tips

You've just learned the basics of PowerPoint. These will get you started as you create your PowerPoint presentation.

But there's some much more you can do. Here are some PowerPoint tips to help you make your presentation even better. Here are some top tips:

1. Use Animations

Animations can make your PowerPoint presentations more exciting to the audience. Use animation to draw attention to a specific point or image on your slide.

Be careful not to use too much animation. If you use too much animation, it can overwhelm the audience. And too much animation can look amateur.

This tutorial includes even more details about how to use animation in PowerPoint:

2. Use Charts and Graphs to Present Data

When you've got data, it's best to present it using charts and graphs. Charts and graphs add a visual element to your that can make it easy to see comparisons or trends. Also, It can be hard to see data in an excel spreadsheet if you're seated in the audience.

For a detailed tutorial on charts and graphs, study:

3. Make Your Presentation Interesting for the Audience

Besides charts and graphs, there's another way you can make your audience want to pay attention. An interactive quiz can make your audience pay attention.

Let your audience know ahead of time that there'll be an interactive quiz with a prize at the end. This will make the audience want to pay attention and cause them to learn about the topic of your presentation.

Use this guide to add an interactive quiz to your PowerPoint:

4. Add Images to Your Presentation

Images add not only a visual element, but also an emotional element. They can also be used to keep the audience interested in your presentation. You can use images to simplify and reinforce the goal or the message of your presentation.

5. Use an Outline

When preparing your presentation, it’s best to start with an outline. Outlines help you make sure that you talk about everything you need to. A good premium template will come with labeled slides that can be used as an outline. Learn more about how to create an outline from PowerPoint here:

Learn More about  Microsoft PowerPoint 

You've already learned a lot of basic PowerPoint skills and know how to use PowerPoint. But, as we mentioned earlier, PowerPoint is a complex app with lots of features.

When you're ready, we've got you covered with even more helpful PowerPoint tutorials. Read these tutorials to learn more about PowerPoint:

The Best Source for Premium PowerPoint Templates (With Unlimited Use)

Premium PowerPoint templates are designed to look professional and take advantage of the latest design styles. Just add your own text and images. 

To find a premium template go to Envato Elements and sign up for the subscription to get unlimited access to design assets including:

• PowerPoint presentation templates

If you want to use a premium template but aren’t sure about a subscription, then GraphicRiver is a great option. GraphicRiver is a pay-per-download source for digital elements.

Apply These PowerPoint Basics Now

You now know the basic steps of creating and running a basic PowerPoint presentation. Even long, complex and fancy presentations start the same way.

And if you prefer, you can create the content first. Then apply the formatting later. PowerPoint themes make it easy to tweak the design of your entire presentation without changing your content.

You can also take a look at the premium  PowerPoint presentation design templates  on Envato Elements or Envato Market to discover top PPT designs .

Editorial Note: This article was originally written in 2014 by Bob Flisser . It's been comprehensively revised to include the latest PowerPoint information by Sarah Joy .

• What is PowerPoint? Video
• Create a presentation Video
• Choose the right view for the task Video
• Add and format text Video

Create a presentation

Create a presentation from scratch, or from a theme. All themes have a palate of colors and fonts designed to work together. 

Create a blank presentation

Open PowerPoint.

Select one of the Blank Presentation and start typing. 

Note:  Microsoft 365 subscribers will find Design Ideas based on the words you type. You can browse and select a new look.

Create a presentation from a theme

Select File > New .

Double-click a theme in the gallery to create a presentation in that theme. Or search for more templates.

Apply or change a slide layout

Apply a template to your presentation

Create and save a PowerPoint template

Get Microsoft presentation templates

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PowerPoint: Basics E-Learning Course

This course provides training on PowerPoint for Microsoft 365 for beginner and intermediate levels.

Learners will gain an understanding on how to easily create digital presentations, use templates and deliver a presentation using the slideshow function. The course will also show how to use items such as tables, charts, standard forms, graphics or videos in presentations to present data, information and context clearly and concisely.

• Videos with Audio Narration and Closed-Captions
• Practice Interactive Exercises
• Tips and Printable PDF's
• Chapter Tests
• Personalized Learning Recommendations
• Comprehensive Final Test with Certificate
• Compatible with Desktop and Mobile Devices
• SCORM and xAPI Support for LMS Deployement

Creating a presentation

Creating and editing slides.

• Finding your way around PowerPoint
• Inserting a new slide
• Applying a theme
• Changing the slide layout
• Changing the slide background
• Configuring the slide orientation
• Duplicating a slide
• Inserting metadata in the header or footer

Using presentation templates

• Using a template
• Creating a personal template
• Loading a personal template

Creating and editing sections

• Creating and deleting sections
• Renaming and editing a section
• Slide Sorter view

Adding notes

• Adding notes to a slide
• Open Notes Page

Printing, exporting and sharing a presentation

• Displaying the presentation in color or black and white
• Printing a presentation
• Printing handouts
• Printing note pages
• Exporting a file
• Sharing the link to a slide

Above is a sample of learning videos included in this topic. A detailed list of all learning videos included in this course is available upon request.

Embedding content

Creating tables, using guides and the ruler, inserting and editing text boxes, inserting and editing tables, inserting and editing images, inserting and editing graphics and shapes, editing items or objects, embedding and editing videos, presenting a slide show, giving a presentation, using presenter view, recording a presentation, quick links.

• Training Courses for Microsoft 365
• Training Courses for Microsoft Office 2016 / 2019
• Microleanring for Microsoft Applications
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How to Start PowerPoint: A Step-by-Step Guide for Beginners

Starting PowerPoint is as easy as opening the program and selecting a template or a blank presentation. Once you’ve got the program open, you’ll be greeted with various options to create your perfect presentation, whether it’s for a business meeting, a school project, or just for fun. Just be sure you have PowerPoint installed on your computer or you have access to it online through Microsoft 365.

After you’ve opened PowerPoint and selected your template, you’ll be able to add text, images, videos, and other elements to your slides to make your presentation unique and engaging.

Introduction

PowerPoint is a versatile tool used by millions to create engaging and dynamic presentations. Whether you’re a student, a professional, or someone who just wants to make a fun slideshow for friends and family, knowing how to start PowerPoint is a must-have skill in today’s digital world. This program has been around for decades, evolving with technology to offer a wide range of features that can make any presentation go from bland to brilliant.

But why is it so important to know how to start PowerPoint? Well, think about it. Presentations are a key part of communication in various settings. They can make or break a business pitch, help or hinder a teacher’s lesson, and add a lot of fun to personal projects. PowerPoint is relevant to just about anyone who needs to convey information in a visual and organized way. So let’s dive in and get started on mastering the basics of opening and using PowerPoint.

Step by Step Tutorial: Starting PowerPoint

Before we begin, make sure you have PowerPoint installed on your computer. If you do, fantastic! If not, you can download it from the Microsoft website or access it online through Microsoft 365. Ready? Let’s go!

Step 1: Open PowerPoint

Launch PowerPoint by clicking on the program icon on your computer.

Once you’ve found the PowerPoint icon, either on your desktop, start menu, or taskbar, give it a click, and the program will open. You may see a loading screen briefly before the main window appears.

Step 2: Choose a Template

Select a template or a blank presentation to start creating your slides.

PowerPoint offers a variety of templates to fit every need and occasion. Whether you want something simple and professional or colorful and creative, there’s a template for you. If you prefer to start from scratch, you can choose a blank presentation.

Step 3: Customize Your Slides

Add text, images, videos, and other elements to your slides.

Once you’ve picked your template or opened a blank slide, it’s time to make it your own. You can add title text, bullet points, images, and even videos. PowerPoint has a range of tools for customizing each slide to fit your content perfectly.

Additional Information

When starting PowerPoint, it’s essential to keep your audience in mind. Who will be viewing your presentation? What is the main message you want to convey? Answering these questions can help you choose the right template and design elements. Don’t be afraid to experiment with different fonts, colors, and layouts to find what works best for your content.

Remember, a well-organized and visually appealing presentation can significantly impact your audience’s engagement and retention of information. Also, consider using PowerPoint’s various features like transitions and animations sparingly – while they can add a dynamic touch, overuse can be distracting. And always save your work regularly!

• Open PowerPoint by clicking on the program icon.
• Select a template or a blank presentation.
• Customize your slides by adding text, images, videos, and other elements.

Frequently Asked Questions

Do i need a microsoft account to use powerpoint.

Yes, to download and use PowerPoint, you’ll need a Microsoft account.

Can I access PowerPoint online?

Absolutely, PowerPoint is available online through Microsoft 365, which allows you to work on presentations from any browser.

Is PowerPoint free?

PowerPoint is not free, but it is included in the Microsoft Office Suite, which is available for purchase. However, you can use the online version with a Microsoft 365 subscription.

Can I collaborate with others on a PowerPoint presentation?

Yes, PowerPoint supports collaboration, allowing multiple users to work on the same presentation simultaneously.

Can I convert a PowerPoint presentation to a video?

Indeed, PowerPoint has a feature that lets you save your presentation as a video file.

Starting PowerPoint is just the beginning of creating compelling and memorable presentations. Whether you use a template or start from a blank canvas, the key to a great PowerPoint presentation is creativity, clarity, and audience engagement. Remember, practice makes perfect!

So go ahead and play around with all the tools and features PowerPoint offers. The more you use it, the more proficient you’ll become. And if you ever get stuck, there’s a vast community of PowerPoint users and an array of online resources to help you out. Now that you know how to start PowerPoint, where will your presentations take you?

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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