job application letter gmail

How it works

Transform your enterprise with the scalable mindsets, skills, & behavior change that drive performance.

Explore how BetterUp connects to your core business systems.

We pair AI with the latest in human-centered coaching to drive powerful, lasting learning and behavior change.

Build leaders that accelerate team performance and engagement.

Unlock performance potential at scale with AI-powered curated growth journeys.

Build resilience, well-being and agility to drive performance across your entire enterprise.

Transform your business, starting with your sales leaders.

Unlock business impact from the top with executive coaching.

Foster a culture of inclusion and belonging.

Accelerate the performance and potential of your agencies and employees.

See how innovative organizations use BetterUp to build a thriving workforce.

Discover how BetterUp measurably impacts key business outcomes for organizations like yours.

Daring Leadership Institute: a groundbreaking partnership that amplifies Brené Brown's empirically based, courage-building curriculum with BetterUp’s human transformation platform.

• What is coaching?

Learn how 1:1 coaching works, who its for, and if it's right for you.

Accelerate your personal and professional growth with the expert guidance of a BetterUp Coach.

Types of Coaching

Navigate career transitions, accelerate your professional growth, and achieve your career goals with expert coaching.

Enhance your communication skills for better personal and professional relationships, with tailored coaching that focuses on your needs.

Find balance, resilience, and well-being in all areas of your life with holistic coaching designed to empower you.

Discover your perfect match : Take our 5-minute assessment and let us pair you with one of our top Coaches tailored just for you.

Research, expert insights, and resources to develop courageous leaders within your organization.

Best practices, research, and tools to fuel individual and business growth.

View on-demand BetterUp events and learn about upcoming live discussions.

The latest insights and ideas for building a high-performing workplace.

• BetterUp Briefing

The online magazine that helps you understand tomorrow's workforce trends, today.

Innovative research featured in peer-reviewed journals, press, and more.

Founded in 2022 to deepen the understanding of the intersection of well-being, purpose, and performance

We're on a mission to help everyone live with clarity, purpose, and passion.

Join us and create impactful change.

Read the buzz about BetterUp.

Meet the leadership that's passionate about empowering your workforce.

For Business

For Individuals

How to write a job application email that gets a reply

Jump to section

First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

Understand Yourself Better:

Big 5 Personality Test

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Write thank you letters after interviews to stand out as job applicant

How to create a resume with chatgpt, what are professional references and how to ask for one (examples), 4 tips to respond to a job rejection email plus examples, the current unemployment rate and what it means, how to write a follow-up email 2 weeks after an interview, how to quit a part-time job: 5 tips to leave on good terms, gpa on a resume: when and how to include it, how to quit a job you just started: tips and guidance, 3 cover letter examples to help you catch a hiring manager’s attention, how to write a great cover letter in 2024: tips and structure, how to follow up on a job application the right way, how to write an impactful cover letter for a career change, what is a letter of intent examples on how to write one, what is job crafting, why does it matter, and how can you do it, saying yes: how to write an offer acceptance email, how to politely decline a job offer (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

3100 E 5th Street, Suite 350 Austin, TX 78702

• Platform Overview
• Integrations
• Powered by AI
• BetterUp Lead™
• BetterUp Manage™
• BetterUp Care®
• Sales Performance
• Diversity & Inclusion
• Case Studies
• Why BetterUp?
• About Coaching
• Find your Coach
• Career Coaching
• Communication Coaching
• Personal Coaching
• News and Press
• Leadership Team
• Become a BetterUp Coach
• BetterUp Labs
• Center for Purpose & Performance
• Leadership Training
• Business Coaching
• Contact Support
• Contact Sales
• Privacy Policy
• Acceptable Use Policy
• Trust & Security
• Cookie Preferences

Write to us at

[email protected], your submission has been received, 20 best job application email samples & templates designed to get responses.

Get Business Email With Domain

Trusted by 30000+ small businesses

Get Business Email

No domain name required

Business Email

Without Domain Name

Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

Flow through your inbox

Flowrite turns your instructions into ready-to-send emails and messages across your browser.

Flowrite blog

Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

Supercharge your communication with Flowrite

Write emails and messages faster across Google Chrome.

Explore Flowrite

Start using Flowrite today

Try it yourself

General template

Reply to: "

Received message

introduce flowrite short instruction to ready to send emails we finish email

Generate a reply

Generate an outreach

Share this article

Related articles

How to inquire about a job with 12 samples and a template

Here we show you process of sending a job inquiry email, including a list of the essentials you must include

How to write an email to a company with 4 samples and template

Here we help you draft professional, respectful emails to companies in easy-to-follow steps

How to follow up on a job application with sample and template

Following up on a job application after no response is a must. Here's how you do it.

© 2024 Flow AI

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

Build your CV now 

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

How to Write a Job Application Emails (With Samples)

Sending an email for a job application can be daunting, especially when you want to look perfect for the company you’re applying to. We want to make the job easier for you by providing you with these key tips:

Use a professional email address

Include your name and the position of interest in the email subject line, address someone in your salutation, keep your closing statement formal and neutral, be sure to have an electronic signature, name your resume and cover letter files in an intuitive way, use a professional yet positive tone throughout the email.

We also included six sample emails for different types of job seekers:

For people with work experience

For fresh graduates with no experience, for soon-to-be-graduating undergrads with internship experience, for if you previously met the hiring manager in person, for an academic position with a letter of recommendation, for if you have a referral, tips for writing a job application emails.

You’ve probably heard this one before. You don’t want to be emailing the company of your dreams with your middle school email [email protected] . Use a serious email address that includes your name and a credible domain. Here are some examples:

• [email protected]
• [email protected]

If you don’t know which email domain you should choose, Gmail is the most popular choice for job seekers in the US.

First, check if the company you’re applying to has a specific format they would like you to abide by for your email subject line.

For example, they may specify on the job posting to format your subject line as such:

<LAST NAME, FIRST NAME> POSITION TITLE - REFERENCE NUMBER

If there is no requested format, be sure to include your name, the position you are applying for, and the job reference number if available. Here are some examples:

• Jane Doe - Marketing Coordinator (F5HW79)
• [John Doe] HR Associate Position
• Doe, Jane - Front-End Engineer
• Application for Lab Assistant (#345) - John Doe
• Meeting Follow Up - Jane Doe
• Referred by [name] - Data Scientist Position

Addressing the proper person in your salutation may be confusing. If you find the name of the recipient, then using his, her, or their name would be ideal. However, more often than not, it is difficult to find the name, so it is perfectly acceptable to write “Dear Hiring Manager.” It is also better to address a person or the team rather than writing “To whom it may concern” because that may seem impersonal. Here is our list of appropriate salutations for job application emails:

Dear Hiring Manager,

• Dear [Full name of the hiring manager] ,
• Dear Mr./Ms. [Last name] ,
• Dear [Company name] team,
• Dear Sir/Madam, (used in some Commonwealth Nations)

Dear [First name of hiring manager] is also acceptable if you know the hiring manager personally or have met them in person and got close enough to be on a first-name basis.

The closing statement is important because you want to end your email on a formal but positive note. You certainly don’t want your first impression with the hiring manager to end with a casual “k thx bye.” Here are some common and acceptable ways to close your email:

I look forward to hearing from you soon.

• Thank you for your consideration,
• Please keep me informed.
• Best regards,
• Kind regards,

An electronic signature is the name you sign off with after the closing statement, and it can be set up on the emailing service you are using (Gmail, Outlook, etc.). You want to include your full name, email, and phone number in your signature. Some working professionals also include their addresses, but this is not required. Typically, you would also include this information in the header of your resume and cover letter as well. If you are currently working for a company already, you can also include your company name and your position.

Here are some sample electronic signatures:

John Doe Criminal Lawyer at Law Firm A Mobile: +1 (555) 555-5555 Email: [email protected]

Jane Smith M: +1 (555) 555-5555 E: [email protected] A: 55555 Fifth Ave     Fivecity, NY 55555

Jimothy Krakowski Paper Salesman M: +1 555 555 5555 H: +1 555 555 5556 E: [email protected] W: www.jimothykrakowski.com

Pamela Fisher Graphic Designer Mobile: +1 (555) 555-5555 E-mail: [email protected] Portfolio: www.pamelafisher.com

We recommend you save your resume and cover letter as PDFs because file types such as .docx (Microsoft Word) may not open properly or in the format you intended depending on what program is used to open them. You can also use either resume or CV when referring to the document that contains your work experience, although it is more common in the US to refer to it as a resume.

Naming your files properly is also critical because your hiring manager will be able to find them easily if they are named in an intuitive way. We recommend you put your name and the type of document in the file name and separate the words with dashes or underscores.

Naming your file:

• Lastname_Firstname_Resume.pdf
• Lastname_Firstname_Cover_Letter.pdf
• Firstname-Lastname_CV.pdf
• Firstname_Lastname_CoverLetter.pdf

Feel free to attach any other documents such as certifications or a portfolio that may help back up your qualifications.

• Firstname-Lastname-MS-Office-Certification.pdf
• Lastname_Firstname_Portfolio.pdf

Keep your tone enthusiastic, formal, and confident but not overconfident. You want to convey that you’re excited about the opportunity and that you have what it takes to be better at the job than others. Keeping your writing style formal yet not too impersonal or robot-like is also key to starting off on the right foot.

Sample Emails for Job Applications

Email subject line: Jane Doe - Marketing Coordinator (#6948)

I came across a job posting for the position of Marketing Coordinator (#6948) at Company A. The position and responsibilities seem to align with my skill set and career, and I think I would be a strong candidate for the job.

Below are some of my key strengths that would make me a great fit for the role:

• Bachelor of Digital Marketing
• 2 years of experience as Marketing Specialist at Company B
• Strong command in brand marketing on Instagram, YouTube, TikTok, Facebook, and LinkedIn

I have attached a cover letter and resume for your consideration.

Sincerely, Jane Doe Email: [email protected] Phone: +1 (555) 555-5555

Email subject line: [Doe, John] HR Associate Position

Dear Company C team,

I am writing to apply for the position of Human Resources Associate with Company C. I came across the job listing on LinkedIn, and I found that the position matches my interests and career path.

I recently graduated from University D with a Bachelor of Communication for which I delved deep into interpersonal human relations and effective written and oral communication. I think this would make me a great fit for the position of Human Resources Associate, which strives on strong people skills and clear, ethical communication.

Attached is my resume and cover letter for your reference. Let me know if there is any additional information you would like to see.

I believe my values and vision align with the company mission statement, and I would be love becoming part of the team.

I look forward to hearing from you about this opportunity.

Regards, John Doe [email protected] +1 (555) 555-5555

Email subject line: Application for Front-End Engineer - James Smith

Dear Jessica Smith,

I am writing in interest of the position Front-End Engineer (P893) at Company E. I am graduating in August with a Bachelor of Computer Science at the University of G, and I would like to share my key qualifications that would make me a strong fit for the position:

• Experienced in the following languages: Java, HTML, Python, Ruby, C++
• Interned with Boeing and shadowed Social Media Network Front-End Developer
• Developed my own data scraping app, which is available for both iOS and Android devices

I believe my experience and qualifications would make a valuable asset to the team, and I hope to contribute to the growth and success of the company.

You can find my resume, cover letter, and certifications attached to this email.

Thank you for your time and consideration.

Best regards, James Smith M: (555) 555-5555 E: [email protected] W: www.jamessmith.io

If you know the hiring manager personally or met them at, say, a job fair where you got comfortable enough with them to be on a first-name basis, then you can structure your email in a more familiar tone.

Email subject line: Meeting Follow-up - Suzy Bleu for Office Administrator position

Hi Jessica,

We met at the job fair yesterday, and I am writing to apply for the position I mentioned I was interested in, Office Administrator with Company H.

I’m familiar with the company because, as I brought up yesterday, I currently work in one of the subsidiary enterprises of Company H, so our policies and methods of operation are vastly similar.

I just wanted to highlight some of the skills that would make me the person you are looking for:

• Comfortable with Slack, Notion, Trello, Google Suite, Zoom
• Microsoft Office Specialist Certification (Word, Excel, Powerpoint)
• Highly organized with sharp attention to detail

I also attached my resume and cover letter below. Feel free to call or write back if you have any further questions about my experience or anything else!

Thanks so much, and I hope to hear back from you soon.

Best, Suzy Bleu [email protected] +1 (555) 555-5555 5555 Blue Ave Blucity, CA 55555-5555

Email subject line: Joe Doe - Biological Technician (F5HW79)

Hi Professor X,

I am currently a lab assistant at the Biology Department of the University of J, and I was interested in the job opening for a Biological Technician position (F5HW79) at the University of K. I graduated magna cum laude from the University of J last year with a Bachelor of Biochemistry and Molecular Biology.

I have worked as a lab assistant at the University of J for two years: one year during my undergraduate studies and one year post-graduation. I extensively researched the side effects of genetic manipulation in rodents, and I think my knowledge would make me a strong candidate for the position because of the many overlapping areas of research with the Biology Department at the University of J.

I attached my resume, cover letter, and recommendation letter from my current laboratory director Professor Sebastian Pierce, who is also the head of the Biochemistry and Molecular Biology department. As the most experienced lab assistant, I work right alongside him and also draft all the conclusive findings.

I believe my expertise and experience will help further progress the research on the analysis of animal tissue changes due to genetic manipulation at the University of K.

I look forward to hearing back from you.

Kind regards, Joe Doe M: (555) 555-5555 E: [email protected]

Email subject line: Referred by Michelle Scarn - Dwayne Wilson for International Sales Manager

Dear Mr. Smith,

I was recommended by my friend Michelle Scarn, Sales Manager at Company L, to forward you my resume. Michelle and I previously worked together at Company M before we both moved on to becoming salespeople in different companies. She is familiar with my work style and ethics and believes that my sales experience would make me a great fit for the job opening of International Sales Manager.

I am currently a salesman at Company N, where I’ve been the top salesman for two out of the four years I’ve been with the company. I have been in the sales industry for 11 years and counting. I think my expertise and people skills would be a valuable asset to your company and its growth.

I have attached my resume and cover letter and would appreciate it if you took the time to review it. I would also like to mention that I speak Spanish fluently which I believe would be a great strength for the position of International Sales Manager.

I hope to speak more with you about this opportunity soon.

Thank you, Dwayne Wilson Sales Manager at Company N [email protected] +1 555 555-5555

Remember to write professionally, earnestly, and enthusiastically, and you will be on track to be a job application email expert. Good luck with all your endeavors, and enjoy the process!

Is English not your native language? Check out our free grammar checker Engram that will help proofread your text for grammatical mistakes and help you write more natural English.

https://www.indeed.com/career-advice/resumes-cover-letters/e-mail-application

Share Article

How to Write a Good Cover Letter

How to get a job after graduation for international students.

3 Examples: Job Application Email (with Tips)

By Status.net Editorial Team on September 24, 2023 — 11 minutes to read

Your job application email is an opportunity to make a powerful first impression on prospective employers. The key is to strike a balance between professionalism and personality, demonstrating not only your qualifications but also your enthusiasm for the position. Throughout this article, real-world examples and templates will be provided to showcase best practices and inspire your own job application emails. Implementing these techniques will give you confidence in your job search, helping you present yourself as an outstanding candidate for the role you desire.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Job Application Email Structure

Subject line.

Choose a concise and clear subject line for your job application email. Make it relevant to the specific role you are applying for. This will make it easier for the recruiter to instantly identify the purpose of your email. For instance, use something like

“Job Application: [Position Title] – [Your Full Name]”.

It’s important to address the recipient with an appropriate greeting. If you know the name of the recruiter, use their title (Mr., Ms., or Dr.) followed by their last name, like “Dear Mr. Smith”. If you don’t know their name, you can use a general greeting, such as

“Dear Hiring Manager” or “Dear [Company Name] Team” .

Closing the Email

When concluding your job application email, end with a professional and polite closing. Thank the recruiter for considering your application and express your enthusiasm for the role. Use phrases like “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name and contact information, including your email address and phone number.

Throughout your job application email, maintain a professional tone and use standard font styles and sizes. Keep your sentences clear and concise. Ensure that you proofread the email for any typos or grammar errors before clicking send. Related: How To Email a Hiring Manager Directly (Examples)

Important Elements of Job Application Email

Contact information.

It’s crucial to include your contact information at the beginning of your job application email. Make sure to include your full name, professional email address, and phone number. Double-check this information for accuracy, as this is how the employer will contact you for further communication.

Mention the job title you are applying for in the subject line of your email. This helps the employer quickly recognize the purpose of your email and ensures your application gets directed to the right person or department. In the body of the email, you can restate the job title and explain why you are a great fit for the position.

Job Reference Number

If the job posting has a reference number, it’s essential to include it in your email. Reference numbers help employers keep track of multiple job openings and applications. Include the reference number in the subject line, along with the job title, for easy identification. Do not forget to mention it in the body of the email while discussing your interest and qualifications for the position. Using the job reference number will show the employer that you are detail-oriented and have thoroughly reviewed the job posting.

Related: How To Write an “About Me” Section in a Resume and How To List Certifications on a Resume (Examples)

Drafting the Email Content

First paragraph.

Start your email with a friendly but professional opening, addressing the recipient by their name if known. Briefly introduce yourself and mention the specific job title you are applying for. You can also include where you found the job posting to show your proactiveness.

Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Marketing Coordinator position at XYZ Company, which I discovered while browsing LinkedIn.

Body of The Email

In the main section of your email, connect your skills, qualifications, and abilities to the job description. This is your chance to showcase why you are the perfect fit for the role. You can use bullet points to highlight your key achievements and experiences relevant to the position. Make sure to tailor your message to the specific position, rather than sending a generic email to multiple job postings.

For instance:

During my time at ABC Company as a Marketing Assistant, I gained valuable experience that aligns well with the requirements of the Marketing Coordinator role: Successfully managed social media campaigns that increased brand awareness by 30%. Led a team in creating and distributing monthly email newsletters, resulting in a 20% boost in website traffic. Developed and executed marketing strategies for product launches, contributing to a 15% increase in sales.

Final Paragraph

Wrap up your email by reiterating your interest in the role and expressing gratitude for the recipient’s time and consideration. Offer to provide any further information or materials as needed. Don’t forget to include your resume and cover letter as attachments to the email. Make it easy for the recipient to get in touch with you by providing your phone number and email address in the signature.

For example:

I am excited about the opportunity to contribute to XYZ Company’s marketing initiatives and believe that my skills make me a strong candidate for the Marketing Coordinator position. Thank you for your time and consideration. Please find my resume and cover letter attached to this email for your review. If you require any additional information, please do not hesitate to contact me. Sincerely, [Your Name] [Phone Number] [Email Address]

Sample Job Application Email Templates

Both of these templates demonstrate a clear, professional tone while addressing the job requirements and illustrating your qualifications. Use these as a foundation when creating your own job application email, tailoring the content to your specific situation:

Example 2: Applying for a specific position

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

As a [current or previous job title] with [number] years of experience in [industry or field], I have developed a strong foundation in [relevant skills or areas]. I am confident in my ability to deliver valuable contributions to your team.

I have attached my resume and cover letter for your review. If you have any questions or require additional information, please don’t hesitate to reach out to me at [your phone number] or [your email].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with [Company Name]’s needs.

Best regards,

[Your Name] [Your phone number] [Your email address]

Example 3: Referral from a mutual connection

Subject: [Mutual Connection’s Name] referred me to [Job Title] position – [Your Name]

I hope you are doing well. I recently spoke with [Mutual Connection’s Name], and they recommended that I reach out to you regarding the [Job Title] position at [Company Name]. I believe that my background and experience make me an ideal candidate for the role.

With [number] years of experience in [industry or field], I excel at [list of relevant skills or areas]. My time as a [current or previous job title] has allowed me to develop a strong understanding of [specific industry-related concepts].

Please find my resume and cover letter attached for your review. If you have any questions or need more information, feel free to contact me at [your phone number] or [your email].

Thank you for taking the time to review my application. I am eager to explore the possibility of joining [Company Name] and contributing to its success.

Polishing Your Job Application Email

There’s nothing worse than having a fantastic job application marred by distracting grammar or spelling mistakes. Here are a few tips for polishing your email:

• Give yourself a break after writing the email, and then come back to it with fresh eyes. This will help you spot any errors you may have overlooked. Read through your text carefully, checking for grammar and spelling mistakes. Your email should be easy to read and understand.
• Don’t hesitate to use online tools like grammar checkers. These apps identify errors automatically, making it easier to spot and fix any issues. Just remember that such tools are not foolproof, so always double-check before relying on their suggestions.
• Finally, ask for feedback from someone you trust. Having a second pair of eyes reviewing your text is essential for catching errors and providing an outsider’s perspective on your email’s readability and tone. Remember to consider their suggestions and make revisions accordingly.

Related: Best Resume Summary Examples

Follow-Up Email Guide

Sending a follow-up email after a job application can significantly boost your chances of being called for an interview. It shows your interest in the position and helps you remain at the top of the recruiter’s mind. Here’s a guide to help you craft a compelling follow-up email:

• Timing is crucial. Wait for about a week after the stated deadline for applications, or if there’s no specified deadline, a week after you’ve sent your application. This gives the employer ample time to review your submission. If you follow up too soon, it may appear pushy, and if you wait too long, they might forget about your application.
• Subject line matters. Make your subject line clear and concise to grab the recruiter’s attention. Instead of generic phrases like “Follow-up,” consider using something specific like “John Doe – Marketing Manager Application Follow-up.” It gives them an immediate idea of who you are and the reason for your email.
• Be professional and polite. Begin your email by addressing the recipient appropriately, using their name if you have it. Also, express gratitude for the opportunity to apply for the position and remind them of your interest in the role.
• Mention your availability. Emphasize your readiness to provide additional information or documents, if necessary. Also, let them know if you have any upcoming commitments or dates that may affect your availability for an interview.
• Keep it concise. Your follow-up email should not exceed one or two short paragraphs. Recruiters are busy people, so avoid unnecessary fluff or repetition.
• End on a positive note. Close your email with a courteous expression of anticipation, such as “I look forward to discussing the position further” or “I appreciate your time and hope to hear from you soon.”
• Templates of effective follow-up emails: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components of a successful job application email.

To create a successful job application email, you should include:

• A concise and relevant subject line.
• A professional salutation that addresses the hiring manager by name.
• An opening paragraph that expresses your interest in the position and where you found the job posting.
• A brief summary of your qualifications and relevant experiences.
• Attachments or links to your resume, cover letter, and any requested documents or work samples.
• A closing paragraph that thanks the hiring manager and includes your contact information.
• A professional sign-off with your full name.

How can you make your job application email stand out from others?

To make your job application email stand out, consider:

• Personalizing your email by including the hiring manager’s name and mentioning something specific about the company or role.
• Using a compelling subject line that clearly conveys your interest and intent.
• Demonstrating enthusiasm for the position while showcasing your most relevant skills and accomplishments.
• Keeping your email concise, well-organized, and easy to read, with clear paragraphs and proper formatting.
• Proofreading your email thoroughly to ensure it’s free of typos and grammatical errors.

What are some best practices for professional email etiquette in a job application?

When sending a job application email, follow these professional email etiquette tips:

• Use a professional email address that includes your full name.
• Keep your subject line clear, concise, and relevant to the position.
• Begin with a professional salutation, addressing the hiring manager by name if you can.
• Write clear, concise paragraphs and use proper grammar and spelling.
• Keep your tone polite and professional, avoiding casual language or slang.
• Attach necessary documents as PDFs and avoid large or unusual file formats.
• Double-check the recipient’s email address and your attachments before sending.

Which subject lines work effectively for job inquiry emails?

Effective subject lines for job inquiry emails include:

• “Job Application: [Your Name] for [Position Title] at [Company Name]”
• “Experienced [Your Profession] Seeking [Position Title] Opportunity”
• “[Your Name]: [Position Title] Application”
• “[Position Title] Application – [Your Name]”

Remember to keep it concise and tailored to the specific job listing.

How to follow up on a job application email without sounding pushy?

To follow up on your job application email without sounding pushy:

• Wait an appropriate amount of time, usually 7-10 business days, before sending a follow-up email.
• Be polite and respectful in your email, acknowledging the hiring manager’s busy schedule.
• Reiterate your interest in the position and provide a brief recap of your qualifications.
• Keep your email short, to-the-point, and easy to read.
• Thank the hiring manager for their time and consideration.

What common mistakes should be avoided when writing a job application email?

Avoid these common mistakes when writing a job application email:

• Failing to include a relevant subject line or addressing the hiring manager by name.
• Forgetting to attach important documents or using improper file formats.
• Using unprofessional language or inappropriate humor.
• Sending overly lengthy emails or lengthy paragraphs that are hard to read.
• Skipping proofreading, which may result in typos or grammatical errors.
• Using the same generic email for multiple job applications without tailoring it to the specific position and company.
• 3 Detailed Examples: Job Interview Request Email Responses
• How to Accept a Job Offer [Example Email]
• 3 Effective Vacation Request Email Examples
• 10 Smart Examples of An Interview Thank You Email
• 7 Examples: How To Email a Hiring Manager Directly
• 40 Job Knowledge Self Evaluation Comments Examples

• Resume Writing
• Resume Examples
• Cover Letter
• Remote Work
• Famous Resumes
• Try Kickresume

10 Job Application Email Templates: Just Copy, Personalize & Send to Land Your Dream Job

• Klara Cervenanska , 
• Updated January 11, 2024 4 min read

Is your job search lacking momentum? Are you tired of making phone calls that don't get picked up and messages that get ignored? It might be the perfect time to consider job application email templates to re-energize your search.

Are you asking, “Isn’t email dead, though?”  

Contrary to popular belief, emails remain a prime method of communication in the professional world. 

Using an articulate and well-structured job application email can help your application stand out and catch the eye of recruiters . 

After all, it shows more initiative than just filling in a form or clicking apply . 

Thinking about the different situations you might face while searching for a job, we've designed a set of 10 job application email templates . These email templates for job applications will give you the help you need at any stage of the hiring process.

Table of Contents

Click on a section to skip

1. Job application email

2. cold email for unadvertised job, 3. internship, 4. networking, 5. getting referrals, 6. asking industry professionals for career advice, 7. follow up email after application , 8. thank you email after interview, 9. turning down a job offer email, 10. reaching out after an event/webinar email, key takeaways: job search email templates.

Let’s start with the most fundamental situation – you saw a job ad, and now you want to apply. 

Crafting an effective job application email is a key step. It’s your first interaction with potential employers and it sets the tone for further communication.

What makes a strong job application email? 

The answer lies in three simple elements: 

• clarity 

A clear subject line and concise body text that links your qualifications to the job requirements are crucial. Equally important is ending your email with gratitude and your contact details, giving recruiters an easy way to respond.

How to write a job application email

The following template serves as a comprehensive guide to help you craft a clear and concise job application email. Feel free to tailor it to your own voice and the specific job you're applying for.

Job application email template

Dear [hiring manager’s name]

My name is [your name] , and I would like to apply for the position of [position] at [name of the company] . Please find attached my resume and cover letter for your consideration.

For the past [x] years I have been working as a [qualification] . During this time, I have accomplished [relevant achievements, major success, relevant work experiences] . I, therefore, believe my skill set and experience would make me a valuable asset to your organization by [say what you can bring] .

Thank you very much for reviewing my application. I would love to discuss this exciting opportunity in more detail. 

Yours sincerely, 

[Your name]

[Your job title]

[Email address]

[Phone number]

Still wondering what to write in an email when sending a resume? Find 3 more job application templates in this article. 

Most of the time, job vacancies aren’t advertised. Often, they've been filled even before the job posting hits job search platforms. 

So, how do you tap into this hidden job market?

The answer, surprisingly, is cold e mailing .

Before you shrug it off, imagine this. You come across a company that’s the ideal fit for your skills, and you can really see yourself building a future there. The only issue? They haven’t posted any job openings. 

Do you wait and hope they post something soon? Of course not! You take matters into your own hands .

How to inquire about a job that is not posted

Use this template as a starting point to express your interest, to highlight your unique skills, and to convince them of your compatibility with their company culture, despite the lack of job postings.

Email template: Applying to an unadvertised job

Dear [recipient’s name] ,

I hope this message finds you well. My name is [your name] and I am currently exploring new job prospects in the field of [your expertise/area of interest] .

My research led me to your organization, [company name] , and I am truly inspired by the impactful work your team does in [area of company’s expertise] . What truly struck a chord with my career aspirations is the [specific point of interest about company] , which closely aligns with my skills and long-term career goals.

I understand the traditional route is to wait for job openings to be advertised. However, I am so impressed by the work done at [company name] that I am eager to explore any potential opportunities now, if they exist, or possibly in the future. I believe my experience in [your experience] and my skills in [your skills] could be an excellent fit for your team.

I have attached my resume for your reference and would be more than happy to provide any additional information. I am also open to setting up a meeting or call at your convenience to understand more about potential opportunities at [company name] and how I might contribute.

Thank you for considering my application. I look forward to potentially adding value to [company name] .

[your name]

Not all roads to the top start with a full-time job. Sometimes, taking a smaller but significant step, like an internship, can help you inch closer to your dream career. 

Whether you're a fresh graduate, an individual thinking of switching industries, or someone testing the waters before committing to a career path, an internship is a powerful springboard. 

It can open the doors to an industry or company that may seem hard to break into through traditional job applications. 

How to apply for an internship via email

Below is the perfect email template for your internship applications. Note that it differs slightly from a conventional job application email. 

An internship email must spotlight your:

• capacity to learn quickly
• enthusiasm for the field
• any relevant academic or extracurricular experiences
• seminars or projects 
• commitment to the industry

Email template: Internship

My name is [your name] , and I am currently pursuing [your degree and major] at [your university] .

While surfing through your website, I came across [internship position] at your esteemed organization, [company name] . I was struck by the opportunity it presents for practical insights into the fascinating [company’s field] world which I am very interested in.

Through my coursework and participation in [extra-curricular activity or club] , I’ve developed strong skills in [mention specific skills] , and I’m excited about the opportunity to apply and further improve these abilities at [company name] .

I’m attaching my resume for your review. I believe that my academic achievements combined with my strong interest in your work make me a strong candidate for this internship.

Thank you for considering my application. I’m looking forward to potential opportunities with [company name] .

Let's start with the people you already know.

Chances are you know a bunch of brilliant people with even more brilliant careers. So why not use these valuable contacts during you’re job searching, too?

Use the following template to reach out to your network of friends, acquaintances, colleagues and relatives and let them know about your job search.

Focus on people who work in the industry or type of job you’re considering. Asking your grandpa for connections might be cute, but totally useless.

You may not get a response from everyone, but that's fine. People will remember you and if an opportunity comes up, they will get back to you.

Job application email template: Networking

This email template can help you reach out to existing or new contacts. It shows you're active, ready and excited to look for new job opportunities.

Email template for networking

Hi [Recipient’s Name] ,

I hope all is well!

I’m reaching out because I’m currently searching for a new job. As you know, I have been working for [company you worked for] for almost [number of years] , but I’m ready for a new challenge in the world of [field] .

I know that you used to do work for [company name] , which is on my short list of dream companies. Do you still have any contacts there, and if so, is there someone that might be willing to talk to me?

In addition, if you know of any job opportunities or leads that you might be able to share with me, please send them my way. I’ve attached my resume for your reference, feel free to pass it along. Also, here’s my LinkedIn profile [insert link] .

Thanks in advance for your help! Please keep me posted on how things are going and if there’s anything I can do to return the favor.

[Your Name]

With a bit of exaggeration, referrals can move mountains.

They can boost your credibility and reputation by being introduced by someone who can vouch for you — or at least say a few nice things about you.

This type of email (sent to a friend, peer, or colleague) can help you with a direct introduction to a recruiter or hiring manager.

Unless you're too demanding and annoying, people are generally always willing to help out. Pick a handful of your most trusted contacts and ask them for a favor using the following template.

How to ask someone to be a reference via email

The email template below outlines the key points to include in a job application email template that would portray your keenness towards a job role and your respect for the contact's professional insight.

Email template: Asking for a referral

Dear [Recipients Name] ,

I hope this message finds you well. I’m reaching out to ask for a small favor that could greatly assist me in my career journey. Earlier this month, I decided to start looking for a new career opportunity. It’s been a great [number] of years working at [company name] as their [your role] . I’m looking for a new company to challenge me and grow my skill set in [field] .

I’m focusing my job search on different companies in the larger [geographical area] area. If it would not be too much trouble, I would sincerely appreciate it if you could consider extending an introduction to anyone you may know at these organizations:

• [company 1]
• [company 2]
• [company 3]
• [company 4]

I would be grateful if you could mention my LinkedIn profile [insert link] , my experience of [x] years in [your field] , and my interest in roles such as [desired role 1] or [desired role 2] in your introduction.

I understand the immense value of your network and would be incredibly grateful for your assistance. Of course, I’m more than willing to return the favor in any way I can. 

Best regards, 

Not quite feeling this particular template? Have a look at 3 more email templates for how to ask someone to be a reference .

Whether you want to talk to industry professionals, recruiters, managers, or your peers that have interesting jobs, don't hesitate to ask them for a rendezvous .

Informational interviews and casual meetings in a cafe are valuable networking opportunities . The more people you talk to, the more informed your career decisions will be.

(And don't forget to pay for the coffee!)

How to ask for career advice in an email

Here's an email template that's sure to get you a meeting with almost anyone you ask. While it may feel intimidating to reach out, asking for guidance can open doors for you in the professional world. 

Email template: How to ask for career advice

My name’s [your name] , and I’m a [your position] currently working in [your location] . I’m reaching out because I’d like to discuss current trends in [specific topic] with an industry professional. I’m eager to learn more about your approach to [related subject] .

I realize you might have a packed schedule, so even 15 minutes would be greatly appreciated.

Thanks so much,

Remember, recruiters are pretty busy. Most of them have dozens of applications to read every day and only a limited amount of time to do so.

So after you send in your resume, cover letter, and your job application, wait for a couple of days before following up with an email.

How to write a follow up email after a job application

This template will give them a little nudge and let them know you're taking your job search seriously.

Email template: Job application follow up

Dear [recipient’s last name] ,

I hope all is well. I know how busy you probably are, but I recently applied to the [position you applied for] position and wanted to check in on your decision timeline.

The prospect of joining [company name] and contributing to [task/project you will work on] excites me. 

For a more comprehensive view of my experience and skills, please feel free to visit my LinkedIn profile [insert link] .

Should you need any additional information to assist in the hiring process, do not hesitate to ask. 

I look forward to receiving an update from you.

Best Regards,

You've made it through the interview. Congratulations! 

Now, don't forget to send a thank you email after an interview . 

It's not just a formality. A simple thank you note can leave a lasting impression that will improve your chances to land the job you want.

First, make sure to send it really soon — within two hours of the actual interview. Promptness shows you’re responsive, courteous and know how to take action.

Second, keep it short and specific enough to stimulate the recruiter's memory. Include something catchy that you talked about and that made you both feel comfortable.

How to write a thank you email after an interview

The featured template helps you express appreciation for the interviewer's time, confirms your interest in the role, touches upon specific topics discussed during the interview, and subtly emphasizes your fitness for the position. 

Email template: Thank you note after interview

Thank you for taking out time to meet with me today. 

It was a great pleasure to learn more about the team and position, and I’m now more enthusiastic about the possibility of joining [company name] and contributing to [specific initiative or project] .

It was particularly interesting discussing [specific topic from interview] and the challenges associated with [relevant issue or opportunity] .

I’m keen to learn about the upcoming steps in the hiring process. Please feel free to reach out if you need any more information from my end.

Best regards,

You got the job. But, for whatever reason, you don’t want it.

You may naturally feel you're going to upset everyone who took time to review your application, interview you or speak to you over the phone.

Fortunately, you can turn down a job offer without burning your bridges or sounding arrogant and careless. A well-formulated email can actually help you portray yourself as a fair, responsible and confident person.

That sounds like a great deal, doesn't it?

How to write an email turning down a job offer

The attached template provides guidance on appreciating the offer while conveying your decision thoughtfully.

Understanding the importance of leaving on good terms, it highlights the need for gratitude, clear communication, and maintaining potential for future interactions.

Email template: Turning down a job offer

Thank you once again for the interview last week. It was wonderful meeting the team and getting acquainted with the [company name] ‘s workspace. I appreciated your in-depth explanation of the [position name] role and your generous offer.

Although the position comes across as a fantastic opportunity, I have decided to accept a role at a different company. It has been a great experience getting to know you and the team, and I hope our paths align again in the future.

Wishing you all the best,

Have you ever been inspired by a speaker at a webinar, conference, or industry event and desired to connect with them?

Industry events present golden opportunities to interact with significant industry figures and potential employers. To harness these opportunities, follow-up is key. 

However, striking the balance between eagerness and respect for their time is crucial. Your email should be clear, concise, and capture why you’re reaching out. 

How to reach out to a company after a career event

Below, we offer an ideal template for such contact, ensuring you explain your interest and leave a positive impression to extend your network and potentially bring yourself closer to the job of your dreams.

Email template: Applying for a job after an event

I recently attended the [event name] where I had the pleasure of hearing your insightful presentation about [presentation topic] . I was particularly drawn to your discussion on [specify point of interest] . As someone aspiring to make a mark in [your field of interest] , your take was truly inspiring.

As a [your current role/student] always looking to learn from industry experts, I am impressed by your work at [company name] and believe it aligns with my career aspirations.

I wonder if you might be open to a brief conversation to discuss [company name] ‘s work further, and any potential opportunities in your team that could be a fit for my skills and interests?

Thank you for considering my request. I look forward to the possibility of further dialogue.

You may have thought writing emails was a thing of the past. Well, it's not.

Email is very much alive in the business world and has an important place in the hiring process.

Mastering the art of email writing is just as important as being well-versed in crafting your resume or cover letter .

Remember, your communication style speaks of your values and your principles.

If you do a sloppy job, you can't expect someone to take you seriously. If you, on the other hand, invest some time in learning the basics of effective communication, everybody will recognize your effort to convey a clear message.

Just three things: Stay clear, stay concise, and stay professional.

FAQ: Job application email template

You can never go wrong with starting by saying “ Dear [hiring manager’s name] ,

My name is [your name] , and I would like to apply for the position of [position] at [name of the company] . Please find attached my resume and cover letter for your consideration. ”

Then, continue to describe your experience, skills, and motivation for applying.

A job application email template is a pre-designed format or guide that helps you write a professional email when applying for a job. It typically includes sections for the salutation, introduction, explaining your qualifications and interest in the job, and a closing note.

Using a job application email template is beneficial in your job hunt because it can save you time and reduce stress as it provides a structural guide. It ensures you include all necessary information in an organized manner, preventing crucial details from being left out.

The templates we providein this article include squared brackets with guidance on what information you should insert. You should also be honest and not make things up, because that can complicate the process.

1. Start by writing a clear and concise subject line (for example, 'Job Application - Your Name - Position').  2. Write a professional and courteous job application email using formal language. Mention the job you're applying for, briefly explain why you're a good fit, and express interest in the role.  3. Attach your updated CV to the email.  4. Before sending, make sure you've attached the correct document and check the email for any spelling or grammar mistakes.  5. Once everything is in place, address the email to the correct person, and hit 'send'.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Related Posts

How to find a job in japan as a foreigner: here’s a quick guide.

• 11 min read

5 Tips to Get Hired at an Exciting Startup Company

Share this article, join our newsletter.

Every month, we’ll send you resume advice, job search tips, career hacks and more in pithy, bite-sized chunks. Sounds good?

How to write a great job application email

Are you looking to change jobs? Perhaps you’re wanting a new challenge, returning to the job market for the first time in years, or just want to explore career options that are right for you. Landing your next job starts with a great job application email.  

These days, most job-searching is done online, and the initial contact with a company usually takes the form of an application email. This email is the very first thing that a prospective employer will see from you, and it can make or break that all-important first impression. 

Knowing how to write an email for job application is therefore an important skill to learn. Mastering this skill can help you write more effective emails, make better first impressions, and have more chance of being called in for job interviews in the future. This guide will look at how to write a great job application email.  

What is a job application email? 

Before we look at any job application email sample or go into the details of what to write in an email when sending a resumé, it’s important to have a clear definition of what a job application email actually is. 

In simple terms, a job application email is the email that a job seeker will send to signal their interest in a job. It’s a lot like a cover letter, but formatted for email, and it’s usually accompanied by a CV or resumé. 

In today’s competitive job market, where dozens or even hundreds of applicants can go after the same job, first impressions are hugely important. Writing a good email when applying for a job can get your entire application process off to the best possible start. 

Before you begin 

Before sending a resumé via email or looking at what to write in an email when sending a resumé, there are a few steps you can follow to set yourself up for success . 

Research the company 

First, it’s always a good idea to take some time to research the company that you’re applying to work with. The more you find out about them, the more information you’ll be able to use and reference when it comes to writing your email later on. 

Make sure to use all of the tools and resources at your disposal to learn a lot about the company. Find out about their key values and workplace culture, as you may be able to mention some of that in your application email. 

For example, if you find out that the company prides itself on its diversity, equity and inclusion strategy, where everyone is made to feel welcome, you could bring that up in your email, describing how you’re excited at the idea of being part of such a positive and inclusive environment. 

You should also make sure to look through all the relevant details of the job description, too. Check out the list of required skills and desired experiences, and then tailor your application email appropriately to show how and why you’re an ideal job seeker. 

Gather necessary information 

The research phase isn’t over yet. As well as learning all about the company’s culture and the role that you want to apply for, it’s also a good idea to collect all the necessary info that you’ll need to craft your email. 

This includes the contact information and name of the hiring manager or Head of HR, for example. It’s generally well-viewed if you’re able to address your email directly to the hiring manager, as this demonstrates that you’ve done your research. 

You should also note down the relevant job reference number or code to include at the top of your message, so that the employer knows exactly which job you’re applying for. 

Plus, some businesses may provide strict and clear instructions regarding the structure and format of how to write an email for a job application . You’ll need to be aware of any instructions and make sure to follow them when putting your email together. 

Crafting the perfect subject line 

The first thing to write in a job application email is the subject line. This is the ‘title’ of the email, and it’s the first little bit of text that your prospective employer will see when they spot your email in their inbox.  

Subject lines may be small, consisting of barely a dozen words in most cases, but they’re very important parts of the email. Many people make the mistake of writing a subject line that is too convoluted or lengthy. At the same time, others write subject lines that are too short or lacking in clear information. 

It’s best to keep your subject line clear and concise, focusing on the most important pieces of information that your recipient needs to know. That includes your name, the job title you’re applying for, and the job reference. For instance, a smart and sensible subject line could be something like: 

“Shane Johnson - Project Manager Application - Ref: 000001” 

The greeting 

The next step of how to email a job application is the greeting. This is the opening piece of the email text, and it’s another key element to get right. Typically, you should try to start off with a formal salutation, and it’s best to address the hiring manager by name, if possible. 

This is why we recommended doing some research earlier on in the process to find out the hiring manager’s name. If you aren’t able to do that, you can try using a standard formal alternative instead, with some examples including: 

• To Whom it May Concern 
• Dear [Company Name] Hiring Manager 
• Dear Sir/Madam 
• Dear [Company Name] Recruiter 

These alternatives are professional and much more suitable to use than a standard ‘Hi’ or ‘Hello’. However, it’s still best to try to find a specific name, if you can. Use various resources, like company websites to track down the hiring manager’s name. 

The opening paragraph 

Next, you’ll move on to the first paragraph of your job application email. This is a key part of the entire message, as this is where you have the chance to grab the reader’s attention, hook them in, and encourage them to read on through your email with enthusiasm and interest. 

In general, when it comes to the content of the opening paragraph, it’s best to outline the purpose of your application. You might like to start off with a quick introduction and a description of where and how you learnt about the job. 

From there, you can move on to explain why you’re applying and what drew you to the role. It’s important to demonstrate a lot of eagerness and enthusiasm here, giving the clear impression that you’re passionate and interested in the job. 

If the opening paragraph feels like a ‘copy and paste’ or seems too generic, readers will quickly get bored or may even dismiss your application right away. To avoid this, be sure to tailor your writing to the role at hand, highlighting key skills or experiences you can bring. 

The body of the email 

With the opening taken care of, you can move on to fill out the body of the email. This is the core of the application, and it’s where you have the opportunity to sell yourself, highlighting relevant skills and experiences. Just like the intro, it needs to be engaging, enthusiastic, informative, and clear, without any unnecessary filler or irrelevant content. 

Showcasing your skills 

When applying for a job by email, the body of your message is the ideal place to show off all of your key skills . Think back to the job description and remember the skills that the employer was looking for. Try to list all of the skills you have that are relevant to the role and illustrate them with examples. 

For instance, if the role requires good leadership and communication, you could point out a past experience where you’ve led a team to success, providing statistics or other data to back up your claim. Or, if a job demands a high level of IT expertise, you can talk about relevant qualifications or certificates you’ve obtained in the use of specific software. 

Simply listing your skills isn’t the best approach, as recruiters will quickly get bored by meaningless without any context or explanation. Instead, it’s much more effective to quantify each of the skills you mention, providing clear and concrete examples of your achievements to demonstrate why you’re the right person for the role. 

Demonstrating company fit 

The main aim of any recruiter is to find people who can fit perfectly with the company they represent. So, in the body of your email, you also need to find ways to show that you would be the ideal fit, not just for the role that you’re applying for, but for the company as a whole.  

This is why it’s so useful to research company culture before writing your email. It will help you find some clear values and ideas to bring up when writing your job application email. For example, if the company is committed to sustainable causes, you could mention your own passion for eco-friendly initiatives. 

Similarly, if a company is very customer-oriented, you could talk about how that philosophy matches your own, citing examples from your career to support your claim. Ultimately, it’s all about aligning your values with the company's, while also showing plenty of enthusiasm at the idea of joining the team. 

Explaining employment gaps or career transitions (if applicable) 

You may have certain employment gaps or career transitions in your employment history. There can be many potential explanations for this. Some people take time out of work to care for relatives or study, while others may suddenly decide on a career change after feeling that their pre-existing career path simply wasn’t the right one. 

There’s no shame in having gaps in your employment history or switching to a different type of work entirely, but it’s still worth addressing this in your application email. You can take a paragraph in the email body to explain the gaps or transitions. This shows confidence, reliability, and it also helps to clear up any confusion for the recruiter, too. 

It’s also an opportunity to turn a perceived weakness into a strength. For example, you could explain that switching careers in the past has helped to make you more adaptable, as well as giving you a wider set of skills that you can bring to the position. Or you could state that taking some time out of work gave you renewed focus and energy to bring to your next job. 

The closing paragraph 

Finally, we come to the closing paragraph of the email. This is where you can essentially sum up the message you want to get across to the recruiter, reiterating your enthusiasm and highlighting your suitability for the role. The idea is to leave the recruiter with a clear and positive impression of who you are and why they should consider you. 

This is also a good moment to express gratitude for the opportunity to apply for the role, and to thank the recruiter for their time and consideration in reading your application. You can also provide a call-to-action (CTA), inviting the recruiter to take a look at your attached CV or to contact you if any extra information is needed. 

Attaching your resumé and other documents 

When applying for a job by email, the application message isn’t the only thing you should include. It’s also standard practice to attach either a CV or resumé , along with any other relevant documents. For example, some job listings have an official application form that you can download, fill in, and then email back to the company. 

Remember to format your CV and other attachments correctly, using popular file formats like .doc and .pdf so that the recruiter shouldn’t have any trouble opening them and reading them. Also, be sure to give each document a professional and error-free name, like [Your Name] CV.pdf. 

It’s also worth looking back at the original job posting. Often, they’ll clearly state which documents they want to receive and may also provide some attachment requirements about the file size and format you should send. 

Proofreading and editing 

There’s nothing worse than putting hours of effort into crafting the perfect application email, sending it off, and then realising that you made a spelling or grammatical mistake in one of the paragraphs. Some recruiters will overlook one or two little typos, but many will have a bad impression of a job seeker who sends a message with clear errors in it. 

In other words, it’s strongly recommended to always send a polished, error-free email when applying for a job. And the best way to avoid mistakes is to read and re-read your message before sending it. You may even want to use a grammar or spell-check tool or ask a friend to read through it for you and point out any mistakes or anything that doesn’t quite read right. 

The follow-up 

Sending your application is only the first step of the process. It’s also recommended to follow-up with another email later on, if the recruiter doesn’t get back to you. In general, it’s best to not follow-up the same day, as that will appear strange, but also you shouldn’t wait too long. On average, it’s best to follow-up after three days if you’ve had no response. 

With your follow-up email , it’s best to be concise and polite. There’s no need for a long message. Keep it short and simple, politely asking if your message has been successfully received and if you should expect to receive any response soon. Often, a recruiter will respond to follow-up emails to let you know the situation, one way or another. 

If you still don’t hear anything back, it may simply be the case that the recruiter has already selected someone else for the role and they’re too busy to respond to other job seekers. After a week or two of no response, it may be time to move on and try a new application somewhere else. 

Job application email template 

We've looked at how to write an email for a job application, but now let's see an actual email application template that you can use to speed up the process.  

Dear [Recipient's name], 

My name is [Name] and I’m interested in applying for the role of [Job name] with your company. I found out about the position [details of how you found the job listing] and was immediately attracted by [key factors about the role that drew your attention]. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am [insert skills and experiences relevant to the job]. I was also excited to learn about how your company [insert an attractive or key feature of the company]. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of [highlight specific accomplishment]. 

I’m very excited about this opportunity and would love a chance to tell you more about how I could fit in and bring something different to your brand. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Many thanks for your time and consideration. 

I look forward to hearing from you. 

Best regards, 

[Your name] 

Job application email examples 

Next, let’s take the email application template and put it to use, with a couple of email job application example answers: 

Dear Stephanie Klein, 

My name is Jennifer Jones, and I’m interested in applying for the role of Content Marketing Specialist with your company. I found out about the position online and was immediately attracted by your company’s team-oriented work ethic, friendly workplace culture, and successful track record in the field of SEO marketing campaigns.  

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I am an experienced Content Specialist, having spent the last decade working on a freelance basis with various firms, producing high quality, results-driven content on a myriad of topics for varying audiences. 

My experience has helped me not only hone my skills as a content creator and marketing professional, but also given me a unique sense of adaptability; I can adapt to new roles quickly and easily, understanding the specific needs of my clients and employers and tailoring my approach accordingly.  

I’m comfortable working independently but pride myself on my teamwork and communication abilities. Other key skills include my keen eye for detail, sense of organisation, and leadership skills, all of which, I feel, could benefit your business and help to make me the right fit for this role.   

I was also excited to learn about how your company has worked with several Fortune 500 brands, as it has always been a personal aspiration of mine to work on marketing campaigns for the biggest and best brands around. 

Please find my CV attached, detailing my previous roles, experiences, and key skills. I’m particularly proud of my work as team leader at Agency X, where I was tasked with overseeing campaign development and leading a team of six marketing agents to produce content for leading financial firms. 

I’m very excited about this opportunity and would love a chance to tell you more about how I feel I could fit in and bring something different to your company. Don’t hesitate to get in touch if you need any extra information or would like to arrange an interview. 

Jennifer Jones 

Here’s a second sample job application email, with a smaller and simpler layout, from the perspective of a new graduate without any work experience: 

Dear Kirsten Starc, 

My name is Peter Herring, and I’m interested in applying for the role of Data Entry Clerk with your company. I found out about the position online and was immediately attracted by the list of key skills required, which match my own skill set perfectly. 

Having researched your company and reviewed the job description, I feel like I’d be a great fit for the role. I’m a recent graduate with a Bachelor's degree in Mathematics.  

I may not have any work experience in a role like this, but I have a lifelong passion for numbers and IT, and I’m confident that my keen eye for detail and ability to work independently would make me an ideal fit for this position. I was also excited to learn about how your company has a history of giving graduates like myself a chance, and I’d be very happy for an opportunity to demonstrate my skills. 

Please find my CV attached, detailed my previous roles, experiences, and key skills. I’m particularly proud of my degree, along with my voluntary work with the university library, where I practiced many of the skills I could apply in this role. 

I’m very excited about this opportunity and would love a chance to discuss the role with you further. Please get in touch if you need any extra information. 

Peter Herring 

Conclusion 

Overall, it’s clear to see that crafting a standout job application email is a must if you want to have the best chance of obtaining interviews, calls, and a job offer. It’s a great way to make a memorable first impression, and if you do the research and put in the time required, making a job application email doesn’t need to be difficult. Keep these tips in mind and put your best foot forward in your next email application. 

What if I can't find the hiring manager's name? 

If you’re unable to find the hiring manager’s name, you can use a formal and generic alternative greeting, like “Dear Sir or Madam” or “Dear [Company Name] Hiring Manager.” 

How long should my job application email be? 

A job application email shouldn’t be excessively long. It should take up no more than a page in a standard word processing program, with an opening paragraph, a couple of body paragraphs highlighting skills and experiences, and a closing statement. 

Is it okay to use humour in my job application email? 

It depends on the type of job you’re applying for. If humour is relevant in some way to the role, then it may be acceptable, but for most jobs, it’s probably best to stay relatively formal and serious in the opening message. 

How do I write a job application email if I have no experience? 

It’s perfectly possible to create a great job application email sample, even if you don't have any working experience yet. Instead of discussing your career, simply focus on key skills you have and other achievements, possibly from your academic life. You can also demonstrate a lot of enthusiasm and willingness to learn. 

Can I use the same job application email for multiple applications? 

It’s possible, but not recommended. Recruiters can often spot when the same email has copied and pasted over and over again, and they’ll much prefer to see that you’ve taken the time to adjust and customise your email according to the role you’re applying for. 

Top search terms

Explore related topics, subscribe to career advice.

13 Sample Job Application Email Templates to Make the Best First Impression

Sample job application email templates to save time and improve your chances of landing your dream job and making a strong impression on employers.

Table of Contents

In today's digital world, the job application process has evolved too. Now, there is no need for frequent visits to companies to apply for a job; you can do it from your home.

Even companies are more comfortable recruiting new hires with ease of online that is why these job portals gained so much success in a short time.

But, to do that, you must know how to craft an effective email, a crisp and captivating cover letter, and a resume. But before that, you have to find a job opportunity that suits your needs.

How to find lucrative job opportunities?

To get a job, one must know how to look for it. Here are some ways to find the job that you desire.

• Job portals: Job portals are essential for today's job search because they offer many employment opportunities in one place. They save you time and effort by enabling you to filter job openings that fit your credentials, abilities, and preferences. Furthermore, you can also do a custom search by location, wage, and keywords.
• Company's career page: A company's career page is a specific area on the website that details job openings, hiring procedures, and other career-related topics. It also provides a form to fill out and submit to apply.
• Search engine operators: Search engine operators can be used to refine job search results and find more relevant job postings. To search for a specific job opportunity, enter the title, location, date posted, type of employment, company type, and employer.

Now that we have gone through some ways you can look for a job opportunity, let's look at some other essential aspects.

What to include in a job application

You need to include certain things in your job application if you want your application to be considered. These are:

• Cover letter: A cover letter forms an integral part of a job application. It helps the hiring manager to understand your skills and what you can bring to the team. Also, employers prefer job applications that include a cover letter.
• Resume: This document briefly overviews the applicant's abilities and academic accomplishments. It also illustrates the applicant's professional background.
• Work profile: Work Profile is a personality test that gauges a person's work personality based on their interpersonal and emotional tendencies at work and their values and objectives.

How to write effective emails which will grasp recruiters' attention?

Recruiters receive a large number of job-related emails regularly. So, it becomes crucial that your email stands out from the others to grab the recruiter's attention. Let's look at some tips and tricks that you can use to make your email personalized and captivating.

• Subject line : No matter how good of an email you have written, the recruiter will delete it without even looking at the contents if the subject line is bland and uninspiring. So, writing a creative and captivating subject is a must. You can take help of AI subject line generation tools for creative writing
• Salutation : Always include a salutation at the beginning.
• Introduction: Always introduce yourself in the first sentence itself.
• Cover letter : Write a crisp and clear cover letter, and if you are writing a detailed cover letter, it is advisable to include it in the body of the email. Make sure your cover letter does not take much space in the main body. You can take help of an AI paraphrase tool ; these tools offer “Fluency/Short” rewriting modes using which you can easily make your cover letter text concise.
• Concluding the email : It is always best to reiterate your interest in the desired position, mention the attached documents, and your availability for the next steps.
• Mention referrals : If you are referred to the job by someone the recruiter is acquainted with, always mention the person's name in the body of the email, as it will help develop initial trust in the headhunter for you.

Sample job application email templates to make a strong impression on employers

We have compiled a list of sample emails for you that will help you write compelling job emails. Let's take a look at them.

1. Simple and direct sample job application email

Sub: Application for [job title]

Respected Sir/Madam,

I am [your name] and interested in applying for the position of [job title] on your website/ [name of job portal] . My qualifications and skills are relevant and at par with the job requirements.

I have graduated from [college and university name] and have over three years of experience in [field's name] at [company's name] .

I have attached my current resume and I look forward to hearing from you about it.

Thanking you,

[Your name]

2. Creative and personalized sample job application email template

Sub: Applying for the position of [job title]

Dear Sir/Madam,

I hope you are well and reading my email. My name is [your name] , and I'm writing to express interest in the [job title] position.

I have always been pleased by your company's dedication to innovation and excellence as [professional title] . Your mission and vision align with the values I hold dear, both personally and professionally, and I am thrilled about the chance to join your team.

The prospect of joining your team and assisting in the expansion and success of the business excites me. For your review, I've included my resume in this email, and if you require any more details, just let me know.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further.

[Your Name]

3. Sample job application email for referral from a connection

Sub: Job application for the position of [job title]

My name is [your name], and I'm writing to apply for the [job title] position. I have been researching your company for the past few months and have only heard positive things about your organization.

I have been referred to you by Mr./Ms. [Referrer's name] , who is working for [Referrer's company name] as [designation's name] . They also highly regard your company and have especially recommended me to you.

I have a work experience of over [years] at [company's name] . Therefore, I have the experience necessary to work for your esteemed organization.

I have also attached my resume and await your valuable response.

Yours sincerely,

4. Follow-up after submission of a job application email

Sub: Following up on my application for [job title] at [Company Name]

My name is [your name] . I applied for the job of [job title] at your company, to which I have assured a response in two weeks, but it has been over a month now, and I would like to know my application status.

I'm still interested in working for your esteemed organization and can fulfil my responsibilities aptly.

If you have any further queries or need additional information, please let me know. Once again, thank you for your time and will eagerly await your response.

5. Follow-up email after a job interview

Sub: Thank you for the opportunity

Dear [interviewer's name] ,

Thank you for taking the time to interview me. It was a great experience, and I'm grateful for talking to you. The details you provided regarding the post's responsibilities have made me even more confident that I can complete my work on time and without any issues.

There are a few questions, though, that I didn't get the opportunity to ask you yesterday due to the time limitation. So I hope you will be okay if I write them in this email.

[Question(s) by the candidate]

Also, when can I hear from you about the position?

Please get in touch with me if you have any questions.

6. Response to a job rejection/reply to the rejection email

Sub: Regarding the position of [job title]

Dear [hiring manager's name] ,

Thank you for taking the time to interview me and for the opportunity to work in your company. While I am disheartened for not being able to work for your reputed organization, I am thankful for getting back to me with your final decision. I immensely enjoyed the time with you and others.

I have one small request. Please give me your feedback. It will immensely help me with my job search. Thank you for your time and consideration. I wish you and the team all the best.

7. Email template for the withdrawal of job application

Sub: Request to withdraw my job application

Respected [recipient's name] ,

Thank you for taking the time to interview me for the position of [job title] at your reputed company. I greatly appreciate the opportunity to work with [company's name] . However, with a heavy heart, I would like to withdraw my application. It was a hard decision, but I had to take it owing to [state the reason] . I hope you will understand.

You will find a perfect candidate for the position.

8. Thank you note after interview

Sub: Thank you for your time

Hi [interviewer's name] ,

I wholeheartedly thank you for taking out time to interview me. I thoroughly enjoyed our conversation and was thrilled to learn more about the position of [job title] and its responsibilities.

I cannot wait to be a part of such an incredible team and esteemed organization. I look forward to hearing about the next steps in the hiring process. Please feel free to contact me in case of any queries.

9. Request for informational interview

Sub: Informational interview request

Dear [recipient's name] ,

My name is [your name] . I hope you are doing well. I have come across your profile on LinkedIn, and I'm incredibly interested in your work and would like to know more about you and your company.

I hope you'll let's catch up to talk more in-depth about [insert what you would like to discuss] . If you are too busy, I can wait or even talk on the phone for 10 to 15 minutes. So please let me know what will be convenient for you. I will eagerly wait for your reply.

I appreciate your time, and thank you in advance.

10. Request for job shadowing opportunity

Sub: Request for job shadowing

My name is [your name] , and currently, I am a student at [college/university name] . I am passionate about a career in [mention the field of profession] and would like to explore it more to understand the area better. I found your email through [website/or recipient's colleague] . If you are willing to allow students to shadow you, I would appreciate the opportunity to observe you, to talk more about the field.

I hope I am not intruding. If you have any queries, please contact me at [phone number] .

Thank you for your time,

11. Email to understand the process/next steps/update from HR

Sub: Request to know the next steps

Dear [name of the employer] ,

Thank you for interviewing me. It was a great pleasure to learn the workings and responsibilities of your esteemed organization.

I would like to know more about [mention what you want to know about] and would appreciate it if you could provide me with more precious time. Also, please advise what I have to do next.

I look forward to hearing from you.

12. Email sample for fresher

Sub: Application for the post of [job title]

My name is [your name], and I have found your job opening in/on [mention here] . I graduated with distinction from [name of college/university/institution] in [course name] . Therefore, I have the required knowledge and skills needed for the job.

Please find the attached resume. I will eagerly wait for your reply.

Faithfully,

13. Email sample for experience

Sub: Requesting for experience certificate

This is to bring to your attention that I served as [designation] at [company name] from [joining date] till [relieving date] . It was an exceptional experience, and I have learned a lot as a member of your team. The experience has helped me in growing personally and professionally. I have learned some great value too.

Please issue my experience certificate, as it will help me professionally in the future.

Job application email templates can be extremely helpful in saving time and ensuring that your message is professional and effective. Using a template as a guide, you can easily customize your email to the specific job and company you are applying to, and avoid common mistakes that can hurt your chances of getting hired.

However, it's important to remember that job application emails should still be personalized and unique to you. While templates can provide a structure and format, you should always tailor your message to your experience, skills, and goals.

With the right approach, job application emails can be a powerful tool for landing your dream job.

Trending Articles

Retirement Wishes and Messages Farewell Gift Ideas for Colleagues Games for Womens Day Celebration Promotion Letter Sample Templates Sample Resignation Letters for Employees Birthday Wishes For Employees Best Compliments for Coworkers Subject Line for a Resignation Letter Thank You Messages for Colleagues Appreciation Messages for Colleagues

Unlock the Biggest Secret of Engagement to Retain your Top Performers.

-->guest contributor -->.

We often come across some fantastic writers who prefer to publish their writings on our blogs but prefer to stay anonymous. We dedicate this section to all superheroes who go the extra mile for us.

Let's begin this new year with an engaged workforce!

Empuls is the employee engagement platform for small and mid-sized businesses to help engage employees and improve company culture.

Quick Links

employee engagement survey software | employee engagement software | employee experience platform | employee recognition software

hr retention software | employee feedback software | employee benefits software | employee survey software | employee rewards platform | internal communication software | employee communication software | reward system for employees | employee retention software | digital employee experience platform | employee health software | employee perks platform | employee rewards and recognition platform | social intranet software | workforce communications platform | company culture software | employee collaboration software | employee appreciation software | social recognition platform | virtual employee engagement platform | peer recognition software | retail employee engagement | employee communication and engagement platform | gamification software for employee engagement | corporate communication software | digital tools for employee engagement | employee satisfaction survey software | all in one communication platform | employee benefits communication software | employee discount platform | employee engagement assessment tool | employee engagement software for aged care | employee engagement software for event management | employee engagement software for healthcare | employee engagement software for small business | employee engagement software uk | employee incentive platform | employee recognition software for global companies | global employee rewards software | internal communication software for business | online employee recognition platform | remote employee engagement software | workforce engagement software | voluntary benefits software | employee engagement software for hospitality | employee engagement software for logistics | employee engagement software for manufacturing | employee feedback survey software | employee internal communication platform | employee learning engagement platform | employee awards platform | employee communication software for hospitality | employee communication software for leisure | employee communication software for retail | employee engagement pulse survey software | employee experience software for aged care | employee experience software for child care | employee experience software for healthcare | employee experience software for logistics | employee experience software for manufacturing | employee experience software for mining | employee experience software for retail | employee experience software for transportation | restaurant employee communication software | employee payout platform | culture analytics platform

Benefits of employee rewards | Freelancer rewards | Me time | Experience rewards

Employee experience platform | Rules of employee engagement | Pillars of employee experience | Why is employee experience important | Employee communication | Pillars of effective communication in the work place | Build strong employee loyalty

Building Culture Garden | Redefining the Intranet for Your Organization | Employee Perks and Discounts Guide

Employee Benefits | Getting Employee Recognition Right | Integrates with Slack | Interpreting Empuls Engagement Survey Dashboard | Building Culture of Feedback | Remote Working Guide 2021 | Engagement Survey Guide for Work Environment Hygiene Factors | Integrates with Microsoft Teams | Engagement Survey Guide for Organizational Relationships and Culture | Ultimate Guide to Employee Engagement | The Employee Experience Revolution | Xoxoday Empuls: The Employee Engagement Solution for Global Teams | Employee Experience Revolution | Elastic Digital Workplace | Engagement Survey Guide for Employee Recognition and Career Growth | Engagement Survey Guide for Organizational Strategic Connect | The Only Remote Working Guide You'll Need in 2021 | Employee Experience Guide | Effective Communication | Working in the Times of COVID-19 | Implementing Reward Recognition Program | Recognition-Rich Culture | Remote Working Guide | Ultimate Guide to Workplace Surveys | HR Digital Transformation | Guide to Managing Team | Connect with Employees

Total Rewards | Employee Background Verification | Quit Quitting | Job Description | Employee of the Month Award

Extrinsic Rewards | 360-Degree Feedback | Employee Self-Service | Cost to Company (CTC) | Peer-to-Peer Recognition | Tangible Rewards | Team Building | Floating Holiday | Employee Surveys | Employee Wellbeing | Employee Lifecycle | Social Security Wages | Employee Grievance | Salaried Employee | Performance Improvement Plan | Baby Boomers | Human Resources | Work-Life Balance | Compensation and Benefits | Employee Satisfaction | Service Awards | Gross-Up | Workplace Communication | Hiring Freeze | Employee Recognition | Positive Work Environment | Performance Management | Organizational Culture | Employee Turnover | Employee Feedback | Loud Quitting | Employee Onboarding | Informal Communication | Intrinsic Rewards | Talent Acquisition | Employer Branding | Employee Orientation | Social Intranet | Disgruntled Employee | Seasonal Employment | Employee Discounts | Employee Burnout | Employee Empowerment | Paid Holiday | Employee Retention | Employee Branding | Payroll | Employee Appraisal | Exit Interview | Millennials | Staff Appraisal | Retro-Pay | Organizational Development | Restricted Holidays | Talent Management Process | Hourly Employee | Monetary Rewards | Employee Training Program | Employee Termination | Employee Strength | Milestone Awards | Induction | Performance Review | Contingent Worker | Layoffs | Job Enlargement | Employee Referral Rewards | Compensatory Off | Performance Evaluation | Employee Assistance Programs | Garden Leave | Resignation Letter | Human Resource Law | Resignation Acceptance Letter | Spot Awards | Generation X | SMART Goals | Employee Perks | Generation Y | Generation Z | Employee Training Development | Non-Monetary Rewards | Biweekly Pay | Employee Appreciation | Variable Compensation | Minimum Wage | Remuneration | Performance-Based Rewards | Hourly to Yearly | Employee Rewards | Paid Time Off | Recruitment | Relieving Letter | People Analytics | Employee Experience | Employee Retention | Employee Satisfaction | Employee Turnover | Intrinsic Rewards | People Analytics | Employee Feedback | Employee of the Month Award | Extrinsic Rewards | Employee Surveys | Employee Experience | Total Rewards | Performance-Based Rewards | Employee Referral Rewards | Employee Lifecycle | Social Intranet | Tangible Rewards | Service Awards | Milestone Awards | Peer-to-Peer Recognition | Employee Turnover

Applying by email: Samples for your successful job application

Use these simple tricks to ensure you’ll make a great, professional impression on HR hiring managers everywhere! by Alyssa Schmitt

Should I send an email when I apply for a job?

Nowadays when you look for a new job, many large companies have an automated application system where you upload and submit your CV or resume and other documents directly. However, some companies don’t yet have such online systems and ask that you send your job request by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started.

What do you write in an email when applying for a new job?

Here is a sample of what your cover letter should look like.

Using our checklist, pro tips, and the templates at the end of this article , you can craft the perfect email to apply for a job.

Your job application email checklist

A message to apply for a job is one of the most important emails you’ll send – so when you write your mail draft for a job application, always go through the following checklist before you hit “Send”:

• Use a professional email address
• Write a correct and informative subject line
• Be sure you have used the correct recipient's name, title and email addres s
• Craft an effective closing and signature
• Name and format your attachments correctly
• Proofread, proofread, proofread!

Professional email address

Informative subject line, recipient name and title, closing lines and signature, professional attachments, always proofread, more tips and tricks to really make your application stand out.

• Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
• Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.  
• Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
• Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. For example, you can talk about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
• Always follow up but not too much. Don’t be shy, send a follow-up email ! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.

Example emails for job application

How to email a cover letter.

547 people found this article helpful.

This article was helpful

This article was not helpful

Related articles

Professional email sign-offs: Best closing lines

Write a welcome aboard email for a new employee: Templates & tips

How to write professional email invitations – with examples

How to write a great job application email (with examples)

Employers receive hundreds of job application emails in a day. Getting yours noticed is the first hurdle before landing an interview. With the high competition rate, you’d want your application to stand out. 

Your  job application email is important, so we’ve prepared a complete guide on how to write an email to apply for a job and other useful tips when sending your application via email. 

What is a job application email?

Before you begin, crafting the perfect subject line, the greeting, the opening paragraph, the body of the email, the closing paragraph.

• Attaching your resume and other documents

Proofreading and editing

The follow-up, job application email template, job application email examples, frequently asked questions.

A job application email is your way of signifying interest in a job opening. Consider it the condensed and simplified version of your resume and cover letter.

It is your first point of contact and lets you connect to the hiring manager directly. On average,  a recruiter receives 250 job application emails for every job opening and spends only 7 seconds or less on each one. 

A well-crafted job application email is your chance to make a good impression–even if it’s online. Your email must be brief, comprehensive, professional, and tailored to the job opening. Remember, this is the first step to landing an interview and it will set the tone for the rest of your application process. 

Writing a job application email is a strategic endeavor. The goal is to stand out from the crowd in a short amount of time. You need to show the recruiter at a glance that you are what they are looking for. 

Before applying for a job , you have to come to the field prepared. In the competitive world of job hunting, knowing the company and what they’re looking for is vital to your success. It gives you an edge over other applicants who are vying for the same position. If you want to stay ahead of the curve, here’s how to prepare. 

Research the company

Begin with knowing and understanding the company’s values and culture by visiting its official website, and clicking on the “About Us” page. This will inform you of the company’s mission and what they do or contribute to the market or society. Apart from their website, you can check out their official social media platforms to learn about their current activities.

This is also the perfect time to check if your passion, values, and interests likewise align with theirs. Get both sides of the story and research more about the company culture through news and other external websites.  

After doing your research, it’s time to identify the critical aspects of the job description. Find what is expected and then, tailor your application by listing down your skill set and qualifications. 

Gather the necessary information

Get the contact information of the human resources department, the job reference number or code, or any other formatting guidelines or specific requirements for the job posting. 

You’ll have a better chance of landing at least an interview if you know all these and can tick off everything on their list. Again, it’s always better to prepare. 

Choose a clear and concise subject line that will make it easier for them to see your email and know exactly what it’s about. 

In essence, the subject line should clearly state the following:

• The purpose of the email
• Specific job title, with a reference number if applicable
• Full name of the applicant

You can further personalize the subject line for a human touch in these instances:

• Write the name of the recipient if you know their name. (Example: Hello, Theresa - Here is my resume for the veterinarian position.)
• Mention your significant qualifications that match the job description. (Example: Job Application: Social Media Manager with ten years of experience - Maria Isabela Garcia)
• Add your academic degrees after your name, as required by the position. (Example: Job Application - Business Manager - Jose Cortez, MBA)

In general, here are sample subject line formats that you could use:

• Application for [Position] - [Name]
• Application: [Position], [Name]
• [Name] - Application for [Position] [Reference Number]
• [Name] - [Position] Application

Here are more examples of clear and concise subject lines:

• Application for Social Media Manager Position - Juan dela Cruz
• Application: Marketing Manager Position, Juan dela Cruz
• Juan dela Cruz - Application for Virtual Assistant Position (Posting #7890)
• Juan dela Cruz - Legal Secretary Application

No matter how enthusiastic you are for the job, avoid writing your subject line in all caps. You’ll come across as demanding, and to some people, impolite. Practice proper email etiquette.

Before you can start your job application email, first, find out to whom the email should be addressed. This is usually found in the job description. It may be the hiring manager or a specific recruiter. If there’s no information available, you can use generic salutations like “To whom it may concern,” “Dear Recruiting Manager,” or “Dear Hiring Manager.” 

The beginning of a job application email must be written in a polite yet professional tone. You can start with professional greetings such as:

• Dear [Hiring Manager’s Name]
• Dear [First Name] [Last Name]
• Hello [Recruiter’s Name]

If you are addressing the recipient by their name, make sure you spell it correctly. Always double-check this detail before you click send. And most importantly, no matter the circumstance, do not refer to the hiring manager as Mam/Sir. 

The opening paragraph of your job application email should already be the strong hook that gives the hiring manager all the information they need in one look. In your first sentence, briefly state your name, your purpose for writing, and an overview of your professional experience. 

This is the perfect time to express your enthusiasm for the role and highlight your relevant professional experience and skills. You can also mention when and where you saw the job posting and the person who referred you, if applicable.

For example: “I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge in the professional environment of [Company Name].” 

The body of the job application email is where you get to share more of your professional story with the potential employer. This part should contain a concise narrative of your skill set, qualifications, and relevant experiences that match what the job posting is looking for. 

For example: “I gained valuable experience in college through various internships and volunteer and organizational work. These experiences helped me develop a strong work ethic and attention to detail.”

On another note, avoid emojis in your job application email. You don’t know the hiring manager enough to warrant emojis, even if it is just a smiley face. 

Showcase your skills

According to the  2023 JobStreet PH Hiring Outlook Report , qualifications and relevant work experience are the top considerations of companies when offering jobs to candidates. You don’t have to show them all the things you have done in the past. Focus on the skills and qualifications that match the job description. 

Once you know which achievements will contribute to your case, provide concrete examples of these achievements. Provide data, statistics, or other information that led to this achievement. 

Some aspects to help you quantify your accomplishments are:

• The increase in sales or profits
• Number of clients or employees handled
• Length of professional experience in the related industry
• Relevant rankings

For instance, when applying to be a social media manager, you can say, “At my previous job, my contributions as the Social Media Manager drove 50 percent more traffic to the organization’s website, which resulted in a 20 percent increase in profit.”

Demonstrate company fit

It’s not enough that you’re the right person for the job. You should also show that you’re a good fit for the company. This is the part where you apply what you found while researching the company. 

Stress how the company’s values, mission, or vision align with yours. Substantiate this general assertion with examples of how you embody the company culture. Relate your capabilities and personality with the information you may have learned about the company through its website, social media accounts, and news or external sites. 

For example: “During my research, I learned that [Company] takes sustainability seriously. This is in line with my values as I have been a member of [environmental organization] for 5 years.” 

Explain employment gaps or career transitions 

Nobody has a perfect track record. It’s inevitable to have employment gaps, which employers might notice in your resume. Be upfront and truthful with the employer about the employment gap. 

By explaining these gaps or career transitions, you’re showing the employer your capacity to turn your weaknesses into a newfound source of strength. Focus on letting them know that despite the setback, you still used the time for valuable activities that advanced your professional skills to prepare you for re-entry into the workforce. 

As you conclude your job application email, reiterate your enthusiasm and suitability for the role and the company. Also, express your gratitude to the employer for the opportunity to apply and to consider your application. 

Of course, you don’t want this email to be the last, so place call-to-action information before you end the email. Express your willingness to provide additional information and availability to schedule an interview at their convenience. Finally, complete the job application email with a professional sign-off like “Best regards,” “Sincerely,” or simply, “Best.” 

On the other hand, your email signature should contain all your contact information. Hiring managers do not have the luxury of time to look for your contact details, so place them where they’re easily accessible, like the end of your job application email. 

Here’s a sample format of an email signature:

• [First Name] [Last Name]
• Contact Number
• Email Address
• Jobstreet Profile URL

Attaching your resume and other documents  

A job application email will only be complete with the relevant attachments. These usually are the applicant’s resume,  cover letter , and portfolio, if applicable. 

Make sure that these attachments are formatted for compatibility and easy readability of the hiring managers. If the job posting has a required format and materials, follow them and make sure to attach all requirements. You can send them as PDF documents if no format is specified.

Don’t forget to double-check their file names which should be in a professional format like “Juan dela Cruz_Resume” or “Cover Letter_Juan dela Cruz.” Make sure to change the file names if they’re still titled “Resume-2023-Final.” 

Finally, before you hit send, make sure that these documents are attached to the email. You don’t want to give the hiring manager the burden of messaging you just to resend those documents. 

Take a few minutes to give a final look at your job application email. This is your last time to catch those typographical or grammatical errors. 

Read your job application email as a whole and check if you used a polite and professional tone and all other formalities required by the employer. You can also ask a friend or enlist a professional service for a constructive second opinion on your job application email. 

In the end, having a polished, error-free email will demonstrate your dedication and attention to detail to the hiring manager in your first correspondence with them as a potential employer. 

One week is sufficient time to  follow up on the job application email . Be diligent in getting the hiring manager’s details through the company website or the job posting. 

As you write this  follow-up email , reiterate your interest in the position and politely remind them of your qualifications that fit who they are looking for. End your follow-up email with a call-to-action , letting them know your interest in proceeding with a job interview, your availability, and contact details. 

However, if you still  haven’t received a response from the employer after another one to 2 weeks, it’s time to move on. This might be hard news to take, but remember, this is not the end of the world. Job opportunities are waiting for you, especially on JobStreet. The only difference is that you’ll have a higher chance of getting noticed because you already know how to write an outstanding job application email.

Subject: Application for [Job Title] - [Your Name]

Dear [Hiring Manager's Name],

I am [Applicant’s Name], writing to express my interest in the [Job Title] position at [Company Name] posted on [Website] on [Date]. My skills and experience make me a strong candidate for this position within your organization.

I earned a Bachelor's degree in [related field] from [University]. I have [# years] of experience in [specific industry]. My previous work experience demonstrated my ability to [specific, quantifiable achievements related to the vacant position]. I am also committed to improving my professional skills, which led me to finish additional courses in [relevant certification].

I also possess excellent communication and interpersonal skills, making me comfortable working in a team and adapting to proactive work environments like yours. I am excited to be part of and contribute to [Company Name]'s success and take on new challenges that will help me grow personally and professionally. My skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further.

Thank you for taking the time to consider my application. I have attached my resume, cover letter, and portfolio to this email. I will keep my communication lines open should you have any clarifications regarding my application. 

[Your Name]

[Your Phone Number]

[Your Email]

[Your JobStreet Profile URL]

Here are sample emails for job applications in three different scenarios: for  fresh graduates , career advancers, and career professionals. Feel free to use these email application templates to kickstart your job-hunting journey. 

Job application email sample for fresh graduates

Don’t get discouraged just because you’re a fresh graduate. The latest JobStreet PH Hiring Outlook Report found that 54 percent of the surveyed companies hired fresh graduates in the past 12 months, and 8 out of 10 large companies have a higher likelihood of hiring fresh graduates.

I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge at [Company Name].

I gained valuable experience during my collegiate years through various internships and volunteer and organizational work. These experiences molded me to develop a strong work ethic and attention to detail. The problem-solving and communication skills that I have mastered have also helped me build strong relationships with my colleagues and our organization’s stakeholders.

My academic achievements and work experience make me an ideal candidate for this position. I am passionate about contributing to [Company Name] 's success and excited to work with the best in the industry.

I attached my resume, cover letter, and other necessary documents for your consideration. I look forward to discussing my qualifications for the role in [Company Name]. Thank you for taking the time to consider my application.

Job application email sample for career advancers 

Subject: [Job Title] Application: [Your Name]

Dear [Hiring Manager’s Name], 

I am [Your Name] writing to apply for the [Job Title] position at [Company Name]. I have [#] years of experience in [Industry] for an array of companies, such as [Previous Companies]. 

I have been working as a [Similar Position] at [Company Name], a company dedicated to [Brief description of Company]. I handle [Brief description of tasks in the past job]. For instance, [Company Name] experienced an [Data] increase in sales and an [Data] increase in engagement across their social media platforms after a month-long campaign under my leadership. 

I have appreciated my time at [Company Name], but I am now eager to pursue professional growth in my career. The [Job Title] at [Company] is a great opportunity where I can manage results-focused campaigns and implement the company's strategy and leadership plans for its stakeholders. 

I attached my resume, cover letter, and portfolio to this job application email. I look forward to discussing this role and working with [Company].

Sincerely, 

Job application email sample for experienced professionals 

Dear [Hiring Manager’s Name],

I am [Name], writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on [Website Name]. With [X years] of experience in [Industry], I possess the skills and qualifications necessary to contribute to your prestigious organization.

In my previous role at [Past Company] as [Past Position], I was responsible for [Quantifiable Responsibility or Achievement]. This experience taught me a strong understanding of [Related Skill or Knowledge], which would be particularly relevant to the requirements of the [Job Title] position.

I firmly believe that my skills and experience would be an asset to your team, and I am excited to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Values, Mission or Vision Statement], as they align with my professional core values.

I attached my resume, cover letter, and other relevant documents for your consideration. I would be glad to discuss my application with you further. I am available for an interview at your convenience. Thank you for taking the time to consider my application, and I look forward to hearing from you soon.

Crafting a standout job application email should showcase the skills that make you the perfect fit for the role and the company. 

Doing so requires dedication and attention to detail. Know the company and the job position you’re applying for. Make a compelling case for your skills and competency for the position. Give them all the information they’ll need to reach out to you. 

Master all these, and your job application emails will surely rise to the top of the recruiter’s inboxes and land you interviews and jobs in no time. 

• What if I can't find the hiring manager's name? ⁠Suppose you can’t find the hiring manager’s name. In that case, you can simply use a general, gender-neutral salutation in your job application email, such as “Dear Hiring Manager/Team” or “Dear Recruiting Manager/Team.”  ⁠
• How long should my job application email be? ⁠A job application email should generally contain 250 to 400 words and three to six paragraphs. This email is the condensed version of your cover letter, highlighting your skill set and qualifications for the job posting. It’s a summary, not an essay.  ⁠
• Is it okay to use humor in my job application email? ⁠Humor can be used in job application emails, but use it cautiously.  Experts found that top candidates are in the best position to use humor in job applications since their resumes have already covered the requirements, and humor may make them stand out even more. For fresh graduates, this might not be applicable.  ⁠
• How do I write a job application email if I have yet to gain experience? ⁠Fresh grads should focus their job application email on the soft skills gained through extracurricular activities, organization membership, and educational courses. Employers will see value in these soft skills since they are best taught through real-life experiences. Also, emphasize your willingness to learn new skills by dedicating yourself to the position. ⁠
• Can I use the same job application email for multiple applications? ⁠Job application emails are position-specific and aim to show your qualifications and fitness for the job and the company. Using the same email for multiple applications will defeat its purpose. 

Ready to send job application emails that will surely catch the employer’s eye? #SEEKBetter jobs on JobStreet and browse the Career Advice page for expert tips. Create your  Jobstreet profile today and download the Jobstreet app on  Google Play or  App Store .

Top search terms

Popular on jobstreet, explore related topics, subscribe to career advice.

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview