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Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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3 Examples: Job Application Email (with Tips)

By Status.net Editorial Team on September 24, 2023 — 11 minutes to read

Your job application email is an opportunity to make a powerful first impression on prospective employers. The key is to strike a balance between professionalism and personality, demonstrating not only your qualifications but also your enthusiasm for the position. Throughout this article, real-world examples and templates will be provided to showcase best practices and inspire your own job application emails. Implementing these techniques will give you confidence in your job search, helping you present yourself as an outstanding candidate for the role you desire.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Job Application Email Structure

Subject line.

Choose a concise and clear subject line for your job application email. Make it relevant to the specific role you are applying for. This will make it easier for the recruiter to instantly identify the purpose of your email. For instance, use something like

“Job Application: [Position Title] – [Your Full Name]”.

It’s important to address the recipient with an appropriate greeting. If you know the name of the recruiter, use their title (Mr., Ms., or Dr.) followed by their last name, like “Dear Mr. Smith”. If you don’t know their name, you can use a general greeting, such as

“Dear Hiring Manager” or “Dear [Company Name] Team” .

Closing the Email

When concluding your job application email, end with a professional and polite closing. Thank the recruiter for considering your application and express your enthusiasm for the role. Use phrases like “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name and contact information, including your email address and phone number.

Throughout your job application email, maintain a professional tone and use standard font styles and sizes. Keep your sentences clear and concise. Ensure that you proofread the email for any typos or grammar errors before clicking send. Related: How To Email a Hiring Manager Directly (Examples)

Important Elements of Job Application Email

Contact information.

It’s crucial to include your contact information at the beginning of your job application email. Make sure to include your full name, professional email address, and phone number. Double-check this information for accuracy, as this is how the employer will contact you for further communication.

Mention the job title you are applying for in the subject line of your email. This helps the employer quickly recognize the purpose of your email and ensures your application gets directed to the right person or department. In the body of the email, you can restate the job title and explain why you are a great fit for the position.

Job Reference Number

If the job posting has a reference number, it’s essential to include it in your email. Reference numbers help employers keep track of multiple job openings and applications. Include the reference number in the subject line, along with the job title, for easy identification. Do not forget to mention it in the body of the email while discussing your interest and qualifications for the position. Using the job reference number will show the employer that you are detail-oriented and have thoroughly reviewed the job posting.

Related: How To Write an “About Me” Section in a Resume and How To List Certifications on a Resume (Examples)

Drafting the Email Content

First paragraph.

Start your email with a friendly but professional opening, addressing the recipient by their name if known. Briefly introduce yourself and mention the specific job title you are applying for. You can also include where you found the job posting to show your proactiveness.

Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Marketing Coordinator position at XYZ Company, which I discovered while browsing LinkedIn.

Body of The Email

In the main section of your email, connect your skills, qualifications, and abilities to the job description. This is your chance to showcase why you are the perfect fit for the role. You can use bullet points to highlight your key achievements and experiences relevant to the position. Make sure to tailor your message to the specific position, rather than sending a generic email to multiple job postings.

For instance:

During my time at ABC Company as a Marketing Assistant, I gained valuable experience that aligns well with the requirements of the Marketing Coordinator role: Successfully managed social media campaigns that increased brand awareness by 30%. Led a team in creating and distributing monthly email newsletters, resulting in a 20% boost in website traffic. Developed and executed marketing strategies for product launches, contributing to a 15% increase in sales.

Final Paragraph

Wrap up your email by reiterating your interest in the role and expressing gratitude for the recipient’s time and consideration. Offer to provide any further information or materials as needed. Don’t forget to include your resume and cover letter as attachments to the email. Make it easy for the recipient to get in touch with you by providing your phone number and email address in the signature.

For example:

I am excited about the opportunity to contribute to XYZ Company’s marketing initiatives and believe that my skills make me a strong candidate for the Marketing Coordinator position. Thank you for your time and consideration. Please find my resume and cover letter attached to this email for your review. If you require any additional information, please do not hesitate to contact me. Sincerely, [Your Name] [Phone Number] [Email Address]

Sample Job Application Email Templates

Both of these templates demonstrate a clear, professional tone while addressing the job requirements and illustrating your qualifications. Use these as a foundation when creating your own job application email, tailoring the content to your specific situation:

Example 2: Applying for a specific position

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

As a [current or previous job title] with [number] years of experience in [industry or field], I have developed a strong foundation in [relevant skills or areas]. I am confident in my ability to deliver valuable contributions to your team.

I have attached my resume and cover letter for your review. If you have any questions or require additional information, please don’t hesitate to reach out to me at [your phone number] or [your email].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with [Company Name]’s needs.

Best regards,

[Your Name] [Your phone number] [Your email address]

Example 3: Referral from a mutual connection

Subject: [Mutual Connection’s Name] referred me to [Job Title] position – [Your Name]

I hope you are doing well. I recently spoke with [Mutual Connection’s Name], and they recommended that I reach out to you regarding the [Job Title] position at [Company Name]. I believe that my background and experience make me an ideal candidate for the role.

With [number] years of experience in [industry or field], I excel at [list of relevant skills or areas]. My time as a [current or previous job title] has allowed me to develop a strong understanding of [specific industry-related concepts].

Please find my resume and cover letter attached for your review. If you have any questions or need more information, feel free to contact me at [your phone number] or [your email].

Thank you for taking the time to review my application. I am eager to explore the possibility of joining [Company Name] and contributing to its success.

Polishing Your Job Application Email

There’s nothing worse than having a fantastic job application marred by distracting grammar or spelling mistakes. Here are a few tips for polishing your email:

• Give yourself a break after writing the email, and then come back to it with fresh eyes. This will help you spot any errors you may have overlooked. Read through your text carefully, checking for grammar and spelling mistakes. Your email should be easy to read and understand.
• Don’t hesitate to use online tools like grammar checkers. These apps identify errors automatically, making it easier to spot and fix any issues. Just remember that such tools are not foolproof, so always double-check before relying on their suggestions.
• Finally, ask for feedback from someone you trust. Having a second pair of eyes reviewing your text is essential for catching errors and providing an outsider’s perspective on your email’s readability and tone. Remember to consider their suggestions and make revisions accordingly.

Related: Best Resume Summary Examples

Follow-Up Email Guide

Sending a follow-up email after a job application can significantly boost your chances of being called for an interview. It shows your interest in the position and helps you remain at the top of the recruiter’s mind. Here’s a guide to help you craft a compelling follow-up email:

• Timing is crucial. Wait for about a week after the stated deadline for applications, or if there’s no specified deadline, a week after you’ve sent your application. This gives the employer ample time to review your submission. If you follow up too soon, it may appear pushy, and if you wait too long, they might forget about your application.
• Subject line matters. Make your subject line clear and concise to grab the recruiter’s attention. Instead of generic phrases like “Follow-up,” consider using something specific like “John Doe – Marketing Manager Application Follow-up.” It gives them an immediate idea of who you are and the reason for your email.
• Be professional and polite. Begin your email by addressing the recipient appropriately, using their name if you have it. Also, express gratitude for the opportunity to apply for the position and remind them of your interest in the role.
• Mention your availability. Emphasize your readiness to provide additional information or documents, if necessary. Also, let them know if you have any upcoming commitments or dates that may affect your availability for an interview.
• Keep it concise. Your follow-up email should not exceed one or two short paragraphs. Recruiters are busy people, so avoid unnecessary fluff or repetition.
• End on a positive note. Close your email with a courteous expression of anticipation, such as “I look forward to discussing the position further” or “I appreciate your time and hope to hear from you soon.”
• Templates of effective follow-up emails: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components of a successful job application email.

To create a successful job application email, you should include:

• A concise and relevant subject line.
• A professional salutation that addresses the hiring manager by name.
• An opening paragraph that expresses your interest in the position and where you found the job posting.
• A brief summary of your qualifications and relevant experiences.
• Attachments or links to your resume, cover letter, and any requested documents or work samples.
• A closing paragraph that thanks the hiring manager and includes your contact information.
• A professional sign-off with your full name.

How can you make your job application email stand out from others?

To make your job application email stand out, consider:

• Personalizing your email by including the hiring manager’s name and mentioning something specific about the company or role.
• Using a compelling subject line that clearly conveys your interest and intent.
• Demonstrating enthusiasm for the position while showcasing your most relevant skills and accomplishments.
• Keeping your email concise, well-organized, and easy to read, with clear paragraphs and proper formatting.
• Proofreading your email thoroughly to ensure it’s free of typos and grammatical errors.

What are some best practices for professional email etiquette in a job application?

When sending a job application email, follow these professional email etiquette tips:

• Use a professional email address that includes your full name.
• Keep your subject line clear, concise, and relevant to the position.
• Begin with a professional salutation, addressing the hiring manager by name if you can.
• Write clear, concise paragraphs and use proper grammar and spelling.
• Keep your tone polite and professional, avoiding casual language or slang.
• Attach necessary documents as PDFs and avoid large or unusual file formats.
• Double-check the recipient’s email address and your attachments before sending.

Which subject lines work effectively for job inquiry emails?

Effective subject lines for job inquiry emails include:

• “Job Application: [Your Name] for [Position Title] at [Company Name]”
• “Experienced [Your Profession] Seeking [Position Title] Opportunity”
• “[Your Name]: [Position Title] Application”
• “[Position Title] Application – [Your Name]”

Remember to keep it concise and tailored to the specific job listing.

How to follow up on a job application email without sounding pushy?

To follow up on your job application email without sounding pushy:

• Wait an appropriate amount of time, usually 7-10 business days, before sending a follow-up email.
• Be polite and respectful in your email, acknowledging the hiring manager’s busy schedule.
• Reiterate your interest in the position and provide a brief recap of your qualifications.
• Keep your email short, to-the-point, and easy to read.
• Thank the hiring manager for their time and consideration.

What common mistakes should be avoided when writing a job application email?

Avoid these common mistakes when writing a job application email:

• Failing to include a relevant subject line or addressing the hiring manager by name.
• Forgetting to attach important documents or using improper file formats.
• Using unprofessional language or inappropriate humor.
• Sending overly lengthy emails or lengthy paragraphs that are hard to read.
• Skipping proofreading, which may result in typos or grammatical errors.
• Using the same generic email for multiple job applications without tailoring it to the specific position and company.
• 20 Examples of Subject Line for a Job Application (with Tips)
• 9 Examples - How to Write a Formal Email (and Formatting Tips)
• 3 Detailed Examples: Job Interview Request Email Responses
• 5 Smart Examples: How To Write a Job Inquiry Email
• 7 Examples: How to Email a Resume to an Employer
• 3 Smart Examples: Choosing a Resume File Name

How to write a job application email + 7 examples

Try the CV builder 

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

Build your CV now 

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

How to Write a Job Application Emails (With Samples)

Sending an email for a job application can be daunting, especially when you want to look perfect for the company you’re applying to. We want to make the job easier for you by providing you with these key tips:

Use a professional email address

Include your name and the position of interest in the email subject line, address someone in your salutation, keep your closing statement formal and neutral, be sure to have an electronic signature, name your resume and cover letter files in an intuitive way, use a professional yet positive tone throughout the email.

We also included six sample emails for different types of job seekers:

For people with work experience

For fresh graduates with no experience, for soon-to-be-graduating undergrads with internship experience, for if you previously met the hiring manager in person, for an academic position with a letter of recommendation, for if you have a referral, tips for writing a job application emails.

You’ve probably heard this one before. You don’t want to be emailing the company of your dreams with your middle school email [email protected] . Use a serious email address that includes your name and a credible domain. Here are some examples:

• [email protected]
• [email protected]

If you don’t know which email domain you should choose, Gmail is the most popular choice for job seekers in the US.

First, check if the company you’re applying to has a specific format they would like you to abide by for your email subject line.

For example, they may specify on the job posting to format your subject line as such:

<LAST NAME, FIRST NAME> POSITION TITLE - REFERENCE NUMBER

If there is no requested format, be sure to include your name, the position you are applying for, and the job reference number if available. Here are some examples:

• Jane Doe - Marketing Coordinator (F5HW79)
• [John Doe] HR Associate Position
• Doe, Jane - Front-End Engineer
• Application for Lab Assistant (#345) - John Doe
• Meeting Follow Up - Jane Doe
• Referred by [name] - Data Scientist Position

Addressing the proper person in your salutation may be confusing. If you find the name of the recipient, then using his, her, or their name would be ideal. However, more often than not, it is difficult to find the name, so it is perfectly acceptable to write “Dear Hiring Manager.” It is also better to address a person or the team rather than writing “To whom it may concern” because that may seem impersonal. Here is our list of appropriate salutations for job application emails:

Dear Hiring Manager,

• Dear [Full name of the hiring manager] ,
• Dear Mr./Ms. [Last name] ,
• Dear [Company name] team,
• Dear Sir/Madam, (used in some Commonwealth Nations)

Dear [First name of hiring manager] is also acceptable if you know the hiring manager personally or have met them in person and got close enough to be on a first-name basis.

The closing statement is important because you want to end your email on a formal but positive note. You certainly don’t want your first impression with the hiring manager to end with a casual “k thx bye.” Here are some common and acceptable ways to close your email:

I look forward to hearing from you soon.

• Thank you for your consideration,
• Please keep me informed.
• Best regards,
• Kind regards,

An electronic signature is the name you sign off with after the closing statement, and it can be set up on the emailing service you are using (Gmail, Outlook, etc.). You want to include your full name, email, and phone number in your signature. Some working professionals also include their addresses, but this is not required. Typically, you would also include this information in the header of your resume and cover letter as well. If you are currently working for a company already, you can also include your company name and your position.

Here are some sample electronic signatures:

John Doe Criminal Lawyer at Law Firm A Mobile: +1 (555) 555-5555 Email: [email protected]

Jane Smith M: +1 (555) 555-5555 E: [email protected] A: 55555 Fifth Ave     Fivecity, NY 55555

Jimothy Krakowski Paper Salesman M: +1 555 555 5555 H: +1 555 555 5556 E: [email protected] W: www.jimothykrakowski.com

Pamela Fisher Graphic Designer Mobile: +1 (555) 555-5555 E-mail: [email protected] Portfolio: www.pamelafisher.com

We recommend you save your resume and cover letter as PDFs because file types such as .docx (Microsoft Word) may not open properly or in the format you intended depending on what program is used to open them. You can also use either resume or CV when referring to the document that contains your work experience, although it is more common in the US to refer to it as a resume.

Naming your files properly is also critical because your hiring manager will be able to find them easily if they are named in an intuitive way. We recommend you put your name and the type of document in the file name and separate the words with dashes or underscores.

Naming your file:

• Lastname_Firstname_Resume.pdf
• Lastname_Firstname_Cover_Letter.pdf
• Firstname-Lastname_CV.pdf
• Firstname_Lastname_CoverLetter.pdf

Feel free to attach any other documents such as certifications or a portfolio that may help back up your qualifications.

• Firstname-Lastname-MS-Office-Certification.pdf
• Lastname_Firstname_Portfolio.pdf

Keep your tone enthusiastic, formal, and confident but not overconfident. You want to convey that you’re excited about the opportunity and that you have what it takes to be better at the job than others. Keeping your writing style formal yet not too impersonal or robot-like is also key to starting off on the right foot.

Sample Emails for Job Applications

Email subject line: Jane Doe - Marketing Coordinator (#6948)

I came across a job posting for the position of Marketing Coordinator (#6948) at Company A. The position and responsibilities seem to align with my skill set and career, and I think I would be a strong candidate for the job.

Below are some of my key strengths that would make me a great fit for the role:

• Bachelor of Digital Marketing
• 2 years of experience as Marketing Specialist at Company B
• Strong command in brand marketing on Instagram, YouTube, TikTok, Facebook, and LinkedIn

I have attached a cover letter and resume for your consideration.

Sincerely, Jane Doe Email: [email protected] Phone: +1 (555) 555-5555

Email subject line: [Doe, John] HR Associate Position

Dear Company C team,

I am writing to apply for the position of Human Resources Associate with Company C. I came across the job listing on LinkedIn, and I found that the position matches my interests and career path.

I recently graduated from University D with a Bachelor of Communication for which I delved deep into interpersonal human relations and effective written and oral communication. I think this would make me a great fit for the position of Human Resources Associate, which strives on strong people skills and clear, ethical communication.

Attached is my resume and cover letter for your reference. Let me know if there is any additional information you would like to see.

I believe my values and vision align with the company mission statement, and I would be love becoming part of the team.

I look forward to hearing from you about this opportunity.

Regards, John Doe [email protected] +1 (555) 555-5555

Email subject line: Application for Front-End Engineer - James Smith

Dear Jessica Smith,

I am writing in interest of the position Front-End Engineer (P893) at Company E. I am graduating in August with a Bachelor of Computer Science at the University of G, and I would like to share my key qualifications that would make me a strong fit for the position:

• Experienced in the following languages: Java, HTML, Python, Ruby, C++
• Interned with Boeing and shadowed Social Media Network Front-End Developer
• Developed my own data scraping app, which is available for both iOS and Android devices

I believe my experience and qualifications would make a valuable asset to the team, and I hope to contribute to the growth and success of the company.

You can find my resume, cover letter, and certifications attached to this email.

Thank you for your time and consideration.

Best regards, James Smith M: (555) 555-5555 E: [email protected] W: www.jamessmith.io

If you know the hiring manager personally or met them at, say, a job fair where you got comfortable enough with them to be on a first-name basis, then you can structure your email in a more familiar tone.

Email subject line: Meeting Follow-up - Suzy Bleu for Office Administrator position

Hi Jessica,

We met at the job fair yesterday, and I am writing to apply for the position I mentioned I was interested in, Office Administrator with Company H.

I’m familiar with the company because, as I brought up yesterday, I currently work in one of the subsidiary enterprises of Company H, so our policies and methods of operation are vastly similar.

I just wanted to highlight some of the skills that would make me the person you are looking for:

• Comfortable with Slack, Notion, Trello, Google Suite, Zoom
• Microsoft Office Specialist Certification (Word, Excel, Powerpoint)
• Highly organized with sharp attention to detail

I also attached my resume and cover letter below. Feel free to call or write back if you have any further questions about my experience or anything else!

Thanks so much, and I hope to hear back from you soon.

Best, Suzy Bleu [email protected] +1 (555) 555-5555 5555 Blue Ave Blucity, CA 55555-5555

Email subject line: Joe Doe - Biological Technician (F5HW79)

Hi Professor X,

I am currently a lab assistant at the Biology Department of the University of J, and I was interested in the job opening for a Biological Technician position (F5HW79) at the University of K. I graduated magna cum laude from the University of J last year with a Bachelor of Biochemistry and Molecular Biology.

I have worked as a lab assistant at the University of J for two years: one year during my undergraduate studies and one year post-graduation. I extensively researched the side effects of genetic manipulation in rodents, and I think my knowledge would make me a strong candidate for the position because of the many overlapping areas of research with the Biology Department at the University of J.

I attached my resume, cover letter, and recommendation letter from my current laboratory director Professor Sebastian Pierce, who is also the head of the Biochemistry and Molecular Biology department. As the most experienced lab assistant, I work right alongside him and also draft all the conclusive findings.

I believe my expertise and experience will help further progress the research on the analysis of animal tissue changes due to genetic manipulation at the University of K.

I look forward to hearing back from you.

Kind regards, Joe Doe M: (555) 555-5555 E: [email protected]

Email subject line: Referred by Michelle Scarn - Dwayne Wilson for International Sales Manager

Dear Mr. Smith,

I was recommended by my friend Michelle Scarn, Sales Manager at Company L, to forward you my resume. Michelle and I previously worked together at Company M before we both moved on to becoming salespeople in different companies. She is familiar with my work style and ethics and believes that my sales experience would make me a great fit for the job opening of International Sales Manager.

I am currently a salesman at Company N, where I’ve been the top salesman for two out of the four years I’ve been with the company. I have been in the sales industry for 11 years and counting. I think my expertise and people skills would be a valuable asset to your company and its growth.

I have attached my resume and cover letter and would appreciate it if you took the time to review it. I would also like to mention that I speak Spanish fluently which I believe would be a great strength for the position of International Sales Manager.

I hope to speak more with you about this opportunity soon.

Thank you, Dwayne Wilson Sales Manager at Company N [email protected] +1 555 555-5555

Remember to write professionally, earnestly, and enthusiastically, and you will be on track to be a job application email expert. Good luck with all your endeavors, and enjoy the process!

Is English not your native language? Check out our free grammar checker Engram that will help proofread your text for grammatical mistakes and help you write more natural English.

https://www.indeed.com/career-advice/resumes-cover-letters/e-mail-application

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