how do i share my presentation on microsoft teams

How to Present PowerPoint Slides in Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to share PowerPoint slides in Teams meetings

1] share slides in a teams meeting by sharing entire screen, 2] share slides in a teams meeting by sharing the powerpoint window, a] share the slide show window, b] share the powerpoint window in normal view, c] share the powerpoint window in reading view, 3] share slides in a teams meeting with powerpoint live, can i present powerpoint on teams and see notes, how do i share a powerpoint in teams and still see chat, sangeetaghera@twc.

7 Things to Know About Screen Sharing in Microsoft Teams

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• Don’t share your entire screen if you’re only presenting a specific program or document.
• Utilize Whiteboard for brainstorming sessions or real-time annotations during screen sharing.
• Decide if you want to share your computer’s audio alongside the screen share. This can be useful for presentations with sound effects or videos.

1. What Happens When You Share Screen

Like other apps, Microsoft Teams’ screen sharing lets you share your screen content with others. When you hit the button to share the screen, you will be asked to choose whether you want to share a screen or a window.

2. What Can Be Shared on Teams

On Microsoft Teams, you can share your desktop, a single window, a presentation, or a Whiteboard.

When you share your desktop, everything in the foreground of your screen is visible to others. However, when you switch to the Window option, you can keep the focus on a single window.

3. How to Know What’s Being Shared

The currently shared screen on Teams will have a red outline around it.

4. How to Share System Audio While Sharing Screen

Whether you are playing a video or a file with audio, other participants cannot hear the audio by default.

To share the system audio, click on the share screen button during a call > check the box next to Include system audio .

5. How to Stop Sharing in MS Teams

You will see the floating window with a cross mark at the bottom-right corner of the options toolbar > tap on the stop-screen sharing icon.

Launch the Teams app > tap on the Stop Presenting button at the bottom.

6. How to Switch Between Windows While Sharing Screen

There are two ways to switch between multiple windows while sharing a screen.

Method 1 : If you have selected Window mode, you need to stop sharing. Then, select the window you want to share again.

Method 2 : If you have selected Desktop mode, you can easily switch between any window, and the participants can see that.

7. How to Stop Others From Sharing Screen

The default setting grants presenter rights to all participants, giving them the same capabilities as the organizer.

To change the role of participants to Attendee on Desktop, click on the participants ‘ icon > click on the three-dot icon next to the participant’s name > select Make an attendee .

Step 1 : During the meeting, tap on the participants’ icon .

Step 2 : Tap and hold the participant’s name .

Step 3 : Finally, select Make an attendee .

If you have any queries we missed addressing, check out the FAQ section below.

No, your camera doesn’t automatically turn on when you share your screen in Microsoft Teams. You can control your camera and screen sharing independently.

Only one person can share their screen at a time in a Microsoft Teams meeting. This prevents confusion and ensures everyone can focus on the same content.

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Last updated on 10 May, 2024

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How to share your screen and PowerPoint in Microsoft Teams

Categories: Microsoft 365

Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆

Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams. 

In this article I’ll show you precisely how you can do these things on Microsoft Teams:

• Share your entire desktop,
• Share a specific window,
• Share a PowerPoint presentation, or
• Share a whiteboard that your team can “collaborate” on 🙂

Sharing Screen Content in Microsoft Teams

You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇

Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.

Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.

Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.

Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.

Note : This option will exclude notifications, reminders or desktop activity outside the shared window.

Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.

Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.

Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.

Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.

Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.

Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂

How to share your screen in Microsoft Teams

• While in a meeting, chat or group chat click the share icon
• Choose if you’d like to share your entire desktop or just one specific window
• When you’re done sharing click the stop sharing Icon

How to share your PowerPoint presentation in Microsoft Teams

• Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
• Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
• And when you’re done sharing, click the stop sharing icon

How to share your whiteboard in Microsoft Teams

• Select the whiteboard option from the menu
• Everyone will be able to grab a pen and interact with the whiteboard

If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help. 

Microsoft Teams Training Resources

- Microsoft Teams Quick Start Guide for New Users

- Microsoft Teams for Beginners: 101

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Microsoft Teams makes it easy to share your desktop or mobile device's screen in your online meetings. You can even choose between sharing your device's entire screen or just a specific app window. Here's how.

Related: What Is Microsoft Teams, and Is It Right for My Business?

• Share Your Screen in Microsoft Teams on Desktop
• Share Your Screen in Microsoft Teams on Mobile

On a Windows, Mac, Linux, or Chromebook computer, you can use Teams web version or the app to share your screen in a meeting.

To start, first, launch Microsoft Teams on your computer and join a meeting.

In the meeting, at the top of the Teams interface, click the "Share Content" option (an up-arrow icon).

You will see a "Share Content" section to the right of the Teams interface. To share your computer's entire screen, then in this section, click "Screen." To share a specific app's window, click the "Window" option instead.

If you select the "Screen" option, Teams will start presenting your desktop's screen in the meeting. You will see a red border around your screen indicating the screen is being shared.

On Linux, you will not see the red border around your screen when it's shared. You also can't share a specific app's window on Linux.

If you choose the "Window" option, select the app window that you'd like to share.

When you've finished your meeting and you want to stop screen sharing, then at the top of the Teams interface, click "Stop Presenting."

And that's all there is to screen-sharing in Teams on desktop. Very useful!

Like Teams, you can also share your screen in Zoom and Google Meet meetings .

Related: How to Share Your Screen in a Zoom Meeting

On an iPhone, iPad, or Android phone, you can use the official Teams app to share your phone's screen in your online meetings, similar to sharing mobile screens in Skype .

To do so, first, launch the Microsoft Teams app on your phone. In the app, join the meeting where you'd like to present your phone's screen.

In the meeting, from the bottom bar of the Teams app, select the three dots.

From the three-dots menu, select "Share."

Choose the "Share Screen" option. To include the audio in your screen share, toggle on the "Audio" option.

If you're on Android, you will see a "Display Over Other Apps" page. Here, find "Teams" and tap it. Then enable the "Allow Display Over Other Apps" option.

If you're on an iPhone or iPad, tap the "Start Broadcast" option.

Tap the back button to get back to the Teams screen. There, in the prompt that opens, select "Start Now."

A red border will appear around your phone's screen, which indicates your screen is currently being shared. To stop sharing your screen, tap "Stop Presenting."

And that's how you make explaining various concepts and ideas easier by sharing your screen with Microsoft Teams!

Did you know you can use a whiteboard in a Teams meeting ?

Related: How to Use a Whiteboard in a Microsoft Teams Meeting

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• See your sticky notes
• Create a new section
• Create a subpage
• Create Outlook tasks
• Rearrange section tabs and page tabs
• Search notes
• Apply a tag to a note
• Search for tagged notes
• Create an outline to structure notes
• Insert Outlook meeting details
• Manage unfiled notes
• Move a notebook in Windows
• Move a notebook to OneDrive
• Convert a notebook to a different format
• Rename a notebook
• Change the default version
• Delete a notebook
• Troubleshoot moving notebooks
• Resolve misplaced sections
• Find my lost notes
• Can't sync OneNote
• Recover deleted notes

How to share a OneNote notebook

Important: 

We have removed the ability to share single pages of notes. Please read below for more information about this feature deprecation and other ways to share a page .

Sharing a link to a section of your notebook means people you have shared with will be able to see your entire notebook. Be sure you're comfortable sharing the contents before sharing the link. If you change your mind, you can change permissions or stop sharing your notebook . 

Invite people to your OneNote notebook

You can invite people to see your notebook with an email message generated by OneNote. Only people who are invited will be able to open your notebook.

Select  Share from the upper right corner of the window, then Share Entire Notebook .

Tip:  To share a OneNote notebook, it must be saved in OneDrive or a SharePoint site. If you see "Please upload your notebook to share it", pick an account to share from.

In the box, type the names or email addresses of people or groups you'd like to share your notebook with.

In the ​​​​​​​drop-down box next to the names, choose whether the recipients can edit or can view your notebook.

Tip:  You can change the sharing permissions of existing members here too. Select next to the list of people already invited.

Add a personal note if you like and select  Send . The people you've selected will get an email invitation to open your notebook.

Note:  ​​​​​If you change your mind, you can change permissions or stop sharing your notebook . 

Get a sharing link to your OneNote notebook

You can generate a link to your notebook so others can view or edit it. If someone forwards the link to another person, they will also be able to see your notebook.

Select  Share from the upper right corner of the window, then Copy Link to Notebook .

If you're still using OneNote for Windows 10, just select  Share .

To share a OneNote notebook, it must be saved in OneDrive or a SharePoint site. If you see "Please upload your notebook to share it", pick an account to share from.

Choose  Copy link .

Tip:  Select  Link settings  to manage link access. If you change your mind, you can change permissions or stop sharing your notebook . 

OneNote for Mac offers you several options for sharing your notes, depending on whether you want others to be able to collaborate with you, or whether you just want others to be able to read your notes on their own.

Invite people to your Notebook

On the menu bar, click File , point to Share , and then do either of the following:

Click Invite People to Notebook to create an invitation to your current notebook that you can send to specific people you select. Enter the email addresses of the intended recipients and select the Can Edit checkbox if you want them to be able to make changes to your notebook. When you click Share , OneNote will send the invitation in your default email app.

Click Copy View and Edit Link to Notebook to create a sharing link that you can paste into any message, a document, or a file. People who click this link will be able to view and edit your notes.

Share notes for reading distribution

Click Copy View-Only Link to Notebook to create a sharing link that you can paste into any document or file. People who will click this link will be able to view your notes, but not edit them.

Click Send Page as Email Message to create an email that contains a snapshot of the current page in your notebook.

Click Send Page PDF to create an Adobe PDF (Portable Document Format) file snapshot of the current page in your notebook. This file will be sent as a read-only email attachment to specific people you select. Recipients of this file will be able to view and read it on any computer or mobile device they choose.

In OneNote for iPad or iPhone, you can send a page of notes in email or share an entire notebook.

Tap the Share icon in the upper-right corner of the notebook you'd like to share.

Choose whether to invite people or to copy the link to the notebook.

Invite People to Notebook : Type names or email addresses, choose whether recipients can edit the notebook, and tap Send . Only people on the mail can access your notebook.

Copy Link to Notebook : Choose View Only or View and Edit . The link is now ready for you to paste into an email. Anyone with this link can access your notebook.

You can't share a notebook from the Android, but you can send a PDF version of a single OneNote page as an email attachment.

To share a notebook, open your OneNote on PC, Mac or Web.

Invite others to view or co-author a notebook

Add a personal note if you like and select Send . The people you've selected will get an email invitation to open your notebook. If you change your mind, you can change permissions or stop sharing your notebook . 

Tip:  Select  Settings  to manage link access. If you change your mind, you can change permissions or stop sharing your notebook . 

Copy and then paste this link wherever your intended audience (for example, your blog readers) can see and click it to gain access to your notebook.

Note:  Anyone with the link address will be able to see your notebook. Be sure you're comfortable sharing the contents before sharing the link.

Page sharing feature removed

We have removed the ability to share a single page of notes from personal notebooks stored on OneDrive. Please read below for more information about this feature deprecation and the technical reasons behind it.

How this feature used to work

If your notebook was stored on your personal OneDrive account, you were previously able to share a single page of notes that others could view but not edit. To do this, OneNote created an anonymous, public link to a Web-based version of the selected page.

Some of our customers used this feature to share a read-only view of a single page of notes with their families, friends, colleagues, and collaborators — without giving others access to the full notebook that the page was stored in.

Why we’ve disabled single page sharing

Our customers have repeatedly asked for the ability to share any single page of notes from all versions of OneNote and across all platforms — including Windows, Mac, iOS, Android and Web. We’ve also received overwhelming feedback from customers who want the ability to give full editing permissions for single pages, as well as support for sharing single pages from notebooks stored on OneDrive for Business accounts and on SharePoint, not only on personal OneDrive accounts like before.

The previous single-page sharing implementation from personal OneDrive notebooks was our initial attempt to begin building out the larger feature set. However, this first step didn’t satisfy the needs of our customers and, compared to full notebook sharing, usage of the limited page sharing feature was very low. The technical path we need to take to build out the full OneNote page sharing experience requires us to deprecate the previous functionality until comprehensive work on these feature improvements can be completed.

What happens to page links that I’ve already shared with other people?

Any previously shared links to single pages of notes have now expired. Recipients of shared page links will no longer be able to view these pages, unless a recipient has been given access to the full notebook containing a previously shared page.

Notebook owners can restore access to any previously shared pages by newly sharing the full notebook with collaborators.

We apologize for any inconvenience that this feature deprecation may cause.

Note:  If you’d like to share your overall experiences with sharing notes in OneNote, please submit your feedback directly to our product team. Select the Feedback icon or  > Settings  > Feedback

Other ways to share a single OneNote page

Although you can no longer share a single page of notes from notebooks, there are some alternative ways to share part of your notes.

Using OneNote for Windows, you can:

Share a static copy . If you want to share a static copy of any page in your notebook, see send a snapshot of a OneNote page in email  with OneNote for Windows. 

Password protection . If you have some pages in your notebook you don't want to share with everyone, learn how to protect your notes with a password  with OneNote for Windows. 

Using OneNote for Windows, Mac or web:

Create a new notebook . By creating a new notebook just for sharing, you can manage access to your Notes. Create a new notebook  then Move or Copy  the page you want to share to it, then share the new notebook.

Change sharing permissions

Send OneNote notes in email

Move a OneNote notebook to OneDrive

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Uw scherm delen in Microsoft Teams (gratis)

In Microsoft Teams (gratis) kunt u scherm delen gebruiken om uw familie, vrienden en community's te presenteren en samen te werken. Deelnemers kunnen hun gedeelde scherm selecteren, bewerken of wijzigen.

Scherm delen in een vergadering of gesprek 

Selecteer onder aan het scherm ...

Selecteer Delen .

Als u audio wilt delen, kiest u Audio en selecteert u Scherm delen .

U kunt kiezen uit:

Foto delen - Kies een foto en selecteer Presenteren starten

Video delen : maakt gebruik van livevideo van uw telefoon die wordt gedeeld wanneer u Presenteren starten selecteert

Scherm delen : kies of u één app of een volledig scherm wilt delen en selecteer Presenteren starten

Opmerking:  Mobiel heeft geen optie om de besturing te geven of over te nemen. 

Delen stoppen 

Als u het delen van het scherm wilt stoppen, selecteert u Delen stoppen.  

Verwante koppelingen

Wat kan ik doen tijdens een vergadering in Microsoft Teams (gratis)? - Microsoft Ondersteuning 

Selecteer Delen om uw scherm te delen met deelnemers aan de vergadering. 

Als u geluid van uw apparaat wilt delen, selecteert u Geluid opnemen . 

Kies Achtergrond toevoegen om een selectie van keuzes weer te geven. 

Kies uit vier verschillende indelingen: 

Alleen inhoud-  Deelnemers zien alleen uw inhoud en videofeed. 

Opvallen : deze indeling blokkeert uw achtergrond en helpt u op te vallen in uw videofeed.  

Naast elkaar : u en een andere deelnemer worden naast elkaar in het vergadervenster geplaatst. 

Reporter : deze indeling isoleert u van uw videofeed en plaatst u voor de inhoud die u deelt, zoals een reporter voor een scène.  

 Selecteer Scherm of Venster om de presentatie te starten.  

Selecteer Delen stoppen op de werkbalk van de presentator wanneer u klaar bent met presenteren.  

De controle geven of overnemen  

Geef een andere deelnemer aan de vergadering de controle om te helpen bij uw presentatie of om hun eigen demonstratie te delen.

Besturing overgeven

Selecteer Delen om uw scherm te delen met deelnemers aan de vergadering.

Selecteer Besturingselement geven op de werkbalk van de presentator.

Selecteer de persoon die u wilt overnemen. Teams stuurt hen een melding.

Selecteer Terugnemen om het beheer naar u terug te sturen.

Waarschuwing:  Geef alleen de controle over uw app aan personen die u vertrouwt. Degenen met beheer kunnen opdrachten uitvoeren die van invloed kunnen zijn op uw systeem of andere toepassingen.

Leiding nemen  

Als u de controle wilt overnemen terwijl een andere persoon deelt, selecteert u Controle overnemen .

De persoon die deelt, zal uw aanvraag goedkeuren of weigeren. Zodra dit is goedgekeurd, kunt u selecties, bewerkingen en andere wijzigingen aanbrengen tijdens het delen.

Als u wilt stoppen met delen, selecteert u Release-besturingselement .

Delen stoppen ​​​​​​​

Als u het delen van uw scherm wilt stoppen, gaat u naar de werkbalk van de presentator bovenaan het scherm en selecteert u Delen stoppen . 

Wat kan ik doen tijdens een vergadering in Microsoft Teams (gratis)? - Microsoft Ondersteuning  ​​​​​​​

Contact opnemen

Neem voor meer hulp contact op met ondersteuning of stel een vraag in de Microsoft Teams-community .

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