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• Presentations

How to Present a PowerPoint Slideshow With Presenter View (+ Video)

• Bahasa Indonesia

Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

• In Presenter View , this display keeps your  speaker notes  in view to reference while speaking.
• You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
• A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
• Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View. 

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently. 

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on  Presenter View  on the  Slide Show  tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display. 

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

• It helps your slides look better.
• It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner. 

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation. 

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions. 

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows. 

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see. 

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message. 

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail. 

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this. 

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

• easy-to-edit text placeholders
• photos and illustrations throughout
• charts and infographics
• pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.  

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our  eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note:  This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

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Mastering Presenter View in PowerPoint for Online Presentations

• June 6, 2024

Microsoft PowerPoint's Presenter View, also known as Presenter Mode in PowerPoint, is a great tool for maintaining your presentation flow and engaging your audience. This guide will walk you through the steps for how to use presenter view in PowerPoint, tailored for both single and dual monitor setups, and provide tips for presenting on Zoom, Microsoft Teams and Google Meet. We’ll also cover common troubleshooting tips to ensure a seamless presentation experience.

Setting Up Presenter View in PowerPoint

Step 1: preparing your presentation:.

• Open your PowerPoint presentation.
• Click on the “Slide Show” tab on the Ribbon.
• Check the “Use Presenter View” box (refer to the image below for guidance).

Step 2: Configuring Display Settings

Additional steps if you are using dual monitors:

• Connect your second monitor.
• In PowerPoint, go to the “Slide Show” tab and click “Set Up Slide Show.”
• Under “Multiple monitors,” select your primary display as “Automatic” or select the monitor you want to use for Presenter View.
• Click “OK.”

Presenting on Zoom with PowerPoint Presenter View

Presenting in zoom via dual monitor setup.

• Start your Zoom meeting and share your screen.
• Select the window with your PowerPoint presentation (the one that shows your Presentation).
• When you have a share screen active in Zoom, a thin green bar will display around the window being presented - it's worth checking to make sure you can see the thin green bar around the screen you are presenting, rather than your Presenter view)
• Start your presentation. Your audience will see your slides, while you see the Presenter View.

Presenting in Zoom via Single Monitor Setup

How to view notes in PowerPoint while presenting with one monitor - in Zoom:

• Open your PowerPoint presentation and start the slide show.
• In Zoom, select “Share Screen” and choose your presentation window.
• When you have a share screen active in Zoom, a thin green bar will display around the window being presented.
• You can use Alt+Tab to switch between Zoom controls and Presenter View.

Presenting on Google Meet with Presenter Mode in PowerPoint

Presenting in google meet with dual monitor setup.

• Start your Google Meet call and click the “Present now” button (refer to the image below)
• Choose the “Window” option and select your PowerPoint presentation from the available windows (refer to the second image below for an example).
• Start your presentation. Your audience sees the slides, while you see the Presenter View.

Presenting in Google Meet with Single Monitor Setup

How to view notes in PowerPoint while presenting with one monitor - in Google Meet:

• Start your presentation in Presenter View.
• Use Alt+Tab to navigate between Google Meet and Presenter View.

Presenting on Microsoft Teams with PowerPoint Presenter View

Dual monitor setup.

• Start your Microsoft Teams meeting.
• Click the “Share” button.
• Choose the window with your PowerPoint presentation (the one that shows Presenter View).

Single Monitor Setup

• Select your entire screen or the window with your PowerPoint presentation.
• Use Alt+Tab to switch between Microsoft Teams and Presenter View.

How to turn off Presenter View in PowerPoint

Once you have completed presenting, you can turn off presenter view

Tips for a Seamless Presentation with PowerPoint Presenter View

• Practice Beforehand: Familiarize yourself with Presenter View’s features, such as the timer, notes, and navigation controls.
• Use Notes Wisely: Presenter View allows you to see your notes without displaying them to the audience. Keep notes concise and relevant.
• Engage with Your Audience: Maintain eye contact with the camera, not the screen. Use the pointer or annotation tools to highlight key points.
• Check Your Setup before the event: Test your audio, video, and internet connection before the presentation. Have a backup plan in case of technical difficulties.

Troubleshooting Common Issues in PowerPoint Presenter View

Here are some troubleshooting suggestions for common issues when presenting using PowerPoint presenter mode:

• Go to the “Display Settings” in Presenter View and swap displays (refer to the screenshot below for guidance on how to find this option), or simply stop your share and then restart the share so that you can select the correct screen
• Ensure your monitor configuration is correctly set in your operating system settings.

• Close unnecessary applications to free up system resources.
• Ensure a stable internet connection.
• Reduce video resolution in your meeting application if necessary.
•  Check your microphone and speaker settings in your meeting application.
•  Ensure your audio devices are properly connected and selected.
•  Double-check the screen/window you are sharing.
•  Verify permissions and settings in your meeting application.
• Ensure you are using a version of PowerPoint that supports Presenter View (available in Microsoft 365 and certain standalone versions).

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

• 2003 : Introduction of a basic Presenter View with slides and notes.
• 2007 : Enhanced screen setup with better dual-monitor support.
• 2010 : Introduction of slide zoom and laser pointer features.
• 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

• This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
• The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
• Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
• Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
• Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

• Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
• Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
• Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
• Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
• There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

• Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
• At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
• Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
• If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
• Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
• Next Slide Preview : Gives a preview of what’s coming next.
• Speaker Notes : Displays your notes for the current slide.
• Slide Navigation : Use this to jump to a specific slide.
• Annotation Tools : Highlight or draw on your slides in real-time.
• Timer : Keeps track of how long you’ve been presenting.
• You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

• Smooth Transitions : Eliminates awkward pauses between slides.
• Improved Pacing : Know when to speed up or slow down based on upcoming content.
• Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

• Bold the crucial points to ensure they stand out.
• Use concise bullet points for easier and quicker reading.
• Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

• Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

• Use contrasting colors to ensure visibility.
• Don’t overdo it; the aim is to emphasize, not to overwhelm.
• Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

• Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

• Connect your computer to the projector or external display.
• Launch PowerPoint and open your presentation.
• Go to the Slide Show tab and select Set Up Slide Show .
• In the pop-up, ensure Browsed by an individual (window) is selected.
• Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

• Within Presenter View, hover over the bottom to reveal the toolbar.
• Click on the gear icon to adjust settings.
• Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

• Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

• Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

• Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

• Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

• Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

• Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

• Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

• Go to the Transitions tab.
• Browse and select your preferred effect.
• Adjust the transition duration if needed.
• Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

• Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

• Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

• Navigate to the Insert tab.
• Choose Video or Audio and select your file.
• Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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How to view Notes in PowerPoint with Presenter view

How to view notes in powerpoint presenter view, hemants@twc.

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Presenter View in PowerPoint

How to Use Presenter View in PowerPoint

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• You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
• Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
• Speaker’s notes are shown in large, clear type so that you can use them as a script for your presentation.
• You can temporarily black out the screen during a presentation and then resume where you left off. This can come in handy during breaks or question and answer periods.

Start Presenter View

• Click the Options button.

The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.

Command Buttons

At the top of the Presenter view, there are command buttons.

• Show Taskbar : Show or hide the Windows taskbar.
• Display Settings : When projecting, swap which display shows the presenter view or duplicate the slide show on both screens.
• End the Slide Show : Return to Normal view.

The timer is located at the top-left corner of the current slide. It keeps track of how long Presenter view has been running.

• Click the Pause button to temporarily stop the timer.

The Notes pane gives you a large look at any notes added to the slide. In Presenter view, you have the flexibility to change the display size.

End Presenter View

You can close Presenter view without ending the presentation entirely.

• Click the Options menu.

You return to the regular slide show view.

To close Presenter View and end the presentation, just press Esc .

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How to Use Presenter View in Microsoft PowerPoint on Windows 11

Posted on 20th june 2023.

3-5 times in the article

In PowerPoint, Presenter View is a display option that allows the presenter to view the current slide, next slide, speaker notes, and a timer on their screen while the audience sees only the slide. It’s a great way to keep track of your place and time while delivering a presentation.

To use Presenter View, you’ll need two monitors: one for the presenter and one for the audience. The presenter’s monitor will show Presenter View, and the audience’s monitor will show the slides.

Here’s how to set up Presenter View:

1. Connect the second monitor to your computer.

2. Open PowerPoint and go to the Slide Show tab.

3. In the Set Up group, click Set Up Slide Show.

4. Under Display options, select the check box next to Use Presenter View.

5. Click OK.

Now, when you start your slide show, Presenter View will appear on the presenter’s monitor and the slides will appear on the audience’s monitor.

To navigate through your presentation in Presenter View:

1. Use the left and right arrow keys on your keyboard to move between slides.

2. Use the up and down arrow keys to scroll through the notes for each slide.

3. To end the presentation, press Esc.

When you’re giving a presentation, Presenter View is a great way to keep track of your place and time. It’s also a great way to view your speaker notes while the audience sees only the slides.

If you’re giving a presentation in Microsoft PowerPoint, you can use Presenter View to view your presentation with your speaker notes on your computer, while your audience views the slides on a separate display or projector.

To use Presenter View:

1. Connect your computer to the projector or second display.

2. Open your PowerPoint presentation.

3. Click the “Slide Show” tab.

4. Click “Set Up Show.”

5. Check the “Use Presenter View” option.

6. Click “OK.”

7. Click “From Beginning” or “From Current Slide” to start your presentation.

When you start your presentation, Presenter View will appear on your computer. Presenter View includes the following elements:

Slide preview: This area shows a preview of the next slide in your presentation.

Presentation timer: This timer keeps track of how long you’ve been presenting.

Speaker notes: This area displays your speaker notes for the current slide. You can also use the pen, highlighter, and eraser tools to annotate your notes.

Thumbnails: These small images show all of the slides in your presentation. You can click a thumbnail to jump to that slide.

Current slide: This area shows the slide that’s currently being displayed on the projector or second display.

Next slide: This area shows a preview of the next slide in your presentation.

When you’re ready to advance to the next slide, click the “Next” button in the Current Slide area or press the right arrow key on your keyboard.

To end your presentation, click the “End Show” button in the Current Slide area.

In PowerPoint, presenter view is a feature that lets you see your presentation with speaker notes on one computer (your laptop, for example), while your audience views the notes-free presentation on a different screen (like a projector connected to your laptop).

To use presenter view:

1. Connect your laptop to the projector.

5. Check the “Use Presenter View” box.

Now, when you start your slide show, your laptop will show the speaker notes while the projector shows the slide without the notes.

To advance the slides, you can use the mouse, the keyboard, or a remote control.

To advance the slides using the mouse, click on the slide you want to show.

To advance the slides using the keyboard, press the right arrow key.

To advance the slides using a remote control, click the “Forward” button.

To go back to a previous slide, you can use the mouse, the keyboard, or a remote control.

To go back to a previous slide using the mouse, click on the slide you want to show.

To go back to a previous slide using the keyboard, press the left arrow key.

To go back to a previous slide using a remote control, click the “Back” button.

If you want to use Presenter View but don’t have a second monitor, you can use PowerPoint’s built-in Presenter View on your Windows 11 computer.

1. Connect your computer to a projector or second monitor.

4. Under Show type, select Browsed by an individual (window).

5. Under Advance slides, select Use Presenter View.

6. Click OK.

When you start the slide show, PowerPoint will open two windows. One window will display the slide show on the projector or second monitor. The other window, Presenter View, will display on your computer.

Presenter View includes the current slide, the next slide, a timer, and your speaker notes. You can also use Presenter View to advance the slides, go back to previous slides, and end the slide show.

To advance the slides in Presenter View:

1. Click the Next button.

2. Press the spacebar on your keyboard.

3. Press the right arrow key on your keyboard.

4. Swipe forward on your touchpad.

To go back to a previous slide:

1. Click the Previous button.

2. Press the left arrow key on your keyboard.

3. Swipe backward on your touchpad.

To end the slide show:

1. Click the End Slide Show button.

2. Press the Esc key on your keyboard.

When you’re ready to present, click the Slide Show tab, then click From Beginning or From Current Slide.

To advance your slides, do one of the following:

On the Slide Show tab, click the Advance Slide arrow.

On the keyboard, press N for next or P for previous.

To end your slide show, do one of the following:

On the Slide Show tab, click End Show.

On the keyboard, press Esc.

If you have never used Presenter View in PowerPoint, or if you have never even heard of it, don’t worry. It’s actually very simple to use and can be a great way to make your presentations more engaging and professional.

To use Presenter View, you will need to have two monitors connected to your computer. One monitor will be for your PowerPoint presentation, and the other monitor will be for your Presenter View.

When you are ready to start your presentation, click the “Slide Show” tab at the top of the PowerPoint window. Then, click “Set Up Show.”

In the Set Up Show dialog box, select “Use Presenter View.” Then, click “OK.”

Now, when you start your presentation, your PowerPoint presentation will appear on one monitor, and your Presenter View will appear on the other monitor.

Your Presenter View will show your current slide, the next slide, your speaker notes, and a timer. It also has a few other features that can be helpful, such as the ability to jump to a specific slide, black out your screen, and more.

To learn more about using Presenter View, be sure to check out the PowerPoint help documentation.

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Different Ways to View PowerPoint Slides in PowerPoint

Microsoft PowerPoint offers various ways to view your slides as you build your presentations. Understanding the viewing options available can help you work more efficiently and effectively. This article explores six key methods for viewing slides in PowerPoint.

Normal View

In normal view, you can:

Slide Sorter View

To access slide sorter view, select the “Slide Sorter” button at the bottom-right of the PowerPoint window.

Reading View

Reading view eliminates on-screen toolbars and panes to focus exclusively on the slide content. It fills the screen with the current slide for uninterrupted viewing.

The streamlined full-screen layout reduces clutter so your audience can concentrate solely on the slides without distracting elements.

Notes Page View

To open notes page view, navigate to the “View” tab and check “Notes Page” in the “Presentation Views” button group.

Notes page view assists with:

Slide Show View

Slide show view displays your actual presentation. It shows all animations, transitions, media, and slide sequence in a dynamic full screen view.

To begin the slide show, select the “From Beginning” button on the “Slide Show” tab and choose to present on your current screen or external display.

Presenter View

Presenter view offers an expanded interface specially designed to support public speaking. While audiences see slides full screen, the presenter view displays the current slide, next slide preview, timer, and notes on a separate monitor.

Use presenter view when you need more robust tools for smoothly delivering presentations to audiences.

Key Takeaways

Normal view – Edit slides individually in a simple layout Slide sorter view – Rearrange many slides simultaneously Reading view – Eliminate distractions focusing only on content Notes page view – Show speaker notes and upcoming slide preview Slide show view – Display full animations, transitions and media Presenter view – Enable presenter notes, previews, and annotations

About The Author

Vegaslide staff, related posts.

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View Options in PowerPoint – A Complete Beginner’s Guide!

By: Author Shrot Katewa

There are many different types of presentations view available in PowerPoint including Normal View, Outline View, Presenter View, and Slide Show View to name a few. All these views serve different purposes and it is important to know how to use them appropriately to get the most out of PowerPoint!

In this article, we will talk about what each type of view does in PowerPoint and how to access them so that you can choose the best for your needs! So, let’s get started!

[ A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. What are the Different Type of View Options Available in PowerPoint?  

Microsoft PowerPoint is equipped with a variety of Slide View options that can be used for different purposes.

These are the different view options available in PowerPoint –

• Normal View
• Slide Sorter View
• Notes Page View
• Reading View
• Outline View
• Slide Show View
• Presenter View
• Slide Master View

2. How to Access the Different View Modes in PowerPoint?

To access the different view modes in PowerPoint, you have to click on the ‘View’ tab in the ribbon. The 2-step process is described below.

Step-1: Click on the ‘View’ tab

At first, select the ‘View’ tab, which is the second to last tab in the ribbon section of your PowerPoint Window.

Step-2: Select your preferred ‘View Mode’

Once you have access to the ‘View’ tab, you can select your preferred view mode such as the Outline View , Slide Sorter view, Slide Master view, etc. from the Presentation View section or the Master View section. (as shown in the image in step 1)

3. What is the Purpose of Various View Modes in PowerPoint?

Each view mode in PowerPoint has its own purpose. Let’s go through the purposes of the different slide view options one by one below –

1. Normal View

The ‘Normal View’ option is the first option in the ‘Presentation Views’ section of the ‘View’ tab. It is the most commonly used viewing option and is also the default slide view for PowerPoint.

The slides appear on the left of the PowerPoint window in the ‘Slide Navigation’ bar. Thumbnails of the slide are represented as boxes in the ‘Slide Navigation’ bar with its consecutive serial number to the left of it.

The main function of normal view mode in PowerPoint is to navigate through slides in a vertical grid while allowing you to add, design, or edit the slides while getting a preview of the slides on the left.

2. Slide Sorter View

The ‘Slide Sorter’ option gives you an overview of all the slides in your PowerPoint presentation.

The slides are represented as thumbnails as a grid of boxes arranged side by side. The serial number of the slide is given on the bottom left corner of the slide thumbnail.

This option serves the purpose of viewing the slides together in one window making it easier to rearrange and organize them in a quick fashion.

3. Notes Page View

The ‘Notes Page View’ option gives you the view of each slide and its speaker notes in one page.

In this view, the slides appear at the top and the speaker notes are given on the bottom of the two sections. The serial number of the slide is not shown in this view. You can also edit speaker notes from here.

The main purpose of the notes page view in PowerPoint is to preview what each page will look like before you print the slides with speaker notes.

4. Reading View:

The Reading View option allows you to view your PowerPoint presentation without going into Full Screen mode. All the transitions and animations can be seen in this view. The serial number of the slide is given at the bottom right corner of the window.

It is used to preview the slide and review the slides with full focus. This mode also makes other view options easily accessible, which is not the case in ‘Slide Show’ mode where the presentation is shown in the full screen, and the options are not visible on screen.

The reading mode is actually more useful for word documents, as it allows the reader to focus just on the text. In my opinion, it adds little value to a PowerPoint presentation.

5. Outline View:

The ‘Outline View’ shows you the entire outline of your PowerPoint presentation in the ‘Slide Navigation’ bar.

In this view, there is no thumbnail of the presentation. Instead, there is an outline of all the data present in that slide. The serial number of the slide is at the left followed by a small white box that represents a slide and then the outline of that slide.

You can also create an entire slide in the pane of this view by copy and pasting data from Microsoft Word. However, you will have to design the slide separately once the data has been added to each slide.

6. Slide Show View:

The Slide Show View is the view that your audiences are going to see. This view shows each slide of your PowerPoint presentation in full screen.

All the transitions, animation, and multimedia files in your PowerPoint presentation are played here. Consecutive slides can be accessed using the direction keys on your keyboard or by clicking once on the slide.

7. Presenter View:

This is the view that you as a presenter are going to see while the audience is seeing the ‘Slide Show’ view.

Although you can give a presentation even in the slide show view, but it is always recommend to deliver the presentation using the “Presenter View” mode in PowerPoint as it provides you with additional features and benefits!

This view mode in PowerPoint will split the screen in multiple windows. The window on the left represents the current slide that is being displayed (the one that is visible to your audience).

The window in the top right section indicates the next slide in the queue. Whereas, the notes section displays the notes or key points made by each slide. Both, the notes section as well as the next slides window are only visible to the presenter and not to the audience!

The purpose of the “ Presenter View ” is to give the presenter all the aids to be prepared for the next slide and highlight the key points to be made on the current slide while delivering the presentation.

8. Slide Master View:

This view gives you a view of all the layouts used on the slides of your PowerPoint presentation.

The ‘ Slide Master View ’ option allows you to edit all the aspects of the layouts in your presentation such as fonts, background, color, and pretty much everything you can think of.

You can edit all the slide layouts of the presentation. Furthermore, you can also edit the header and footer of the presentation using the “ Slide Master View ” in PowerPoint.

4. How to Open the Presenter View in PowerPoint?  

There are 2 different ways you can enter into Presenter View in PowerPoint –

• Using Slide Show View
• Using the short cut key i.e. Alt+F5

If you are using the Office 365 version of PowerPoint , you can actually directly access the “Presenter View” in the View section. Simply click on “View”. Then, click on “Presenter View”

Let’s look at both the methods quickly –

Method 1 – Using the Slide Show View

Step-1: Click on the ‘Slide Show’ button at the bottom right corner of the screen

At first, you have to click on the ‘Slide Show’ button that looks like a projector screen which is located at the bottom right corner of your PowerPoint window. (as indicated in the image above)

Step-2: Right-click and choose “Show Presenter View”

Once you are in the ‘Slide Show’ mode, using your mouse right-click anywhere on the screen. From the menu that appears, choose the “ Show Presenter View ” option

Method 2 – Using the Keyboard Shortcut

Alternatively, you can press ‘ Alt + F5 ’ on your keyboard and that will immediately open the ‘Presenter View’ mode.

The keyboard shortcut to open the “Presenter View” in PowerPoint on Mac is “Option+Enter” key.

5. How to Change PowerPoint Back to Normal View? 

To change your PowerPoint back to ‘Normal View’ from ‘Slide Show’ mode, ‘Presenter View’ option or the ‘Reading View’ option, all you have to do is simply press the ‘ESC’ button on the keyboard of your computer. This will take you back to Normal View.

If you are using any other view apart from these 3 view modes in PowerPoint, you need to do the following –

If you are in a different viewing option, such as ‘Slide Sorter’ option, or the ‘Reading View’ option then you have to select the ‘Normal View’ option from the ‘View’ tab instead of the ‘Slide Sorter’ option or the different slide view option you are currently on.  

More PowerPoint Related Topics

• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• What is a Presentation Clicker? [And How to Use it!]
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to Pressahotkey (via Freepik) for the featured image of this article

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Your Meta headset can now display the output of any HDMI or DisplayPort device

The new hdmi link feature takes any video source and displays it in your virtual space..

Our lives are full of screens in this digital age but sometimes you can’t access them or you need a bigger one for your tired eyes. Meta announced a new app called Meta Quest HDMI Link for its Quest 2, Quest 3 and Quest Pro headsets that can connect any of your devices with HDMI or DisplayPort and send their output to your VR.

The HDMI Link app is available to download to your headset now from Meta’s App Lab .

HDMI Link lets you watch videos, look at your computer and play games on the headset in your Quest headset from any device with a HDMI or DisplayPort output. You’ll need a UVC and UAC compatible capture card to use the feature and connect it to the device you wish to view and a cable ending in USB-C male to connect the card to your headset.

Wireless options like Quest Air Link or Xbox Cloud Gaming are still available on the Quest headsets and a little easier to use. However, HDMI Link can be useful if you’re in a space where you don’t have access to a solid Wi-Fi connection and can link up to devices that wouldn’t normally play nicely with a Meta Quest headset.

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Aug 12, 2024

Enhanced presenter and attendee experience with the expanded gallery view in Teams

Teams Public Preview team

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Hi, Microsoft 365 Insiders! We’re excited to share that you can now use new expanded gallery view options for minimized meeting window.  

Enhanced presenter and attendee experience with the expanded gallery view in Teams 

The minimized meeting window is an essential part of Teams as it allows you to continue using Teams while you’re in a meeting. When you minimize the meeting window, it becomes a smaller window at the top of the app. This lets you keep track of meeting activity by seeing more participants videos (including their reactions and raised hands), as well as a preview of your own video. This helps you stay informed and engaged throughout the course of the meeting, even when you need to minimize the active meeting window. You can quickly return to the meeting by using the view switcher controls in the upper-right corner or double clicking the smaller window.  

The expanded gallery view for minimized meeting window is now available. The existing single-tile meeting view for attendees, which shows the active speaker, has been enhanced with the option to expand to a gallery view which shows up to 4 meeting participants and a Me Video tile.  

How it works 

Tips and tricks 

• Using the expanded gallery view, you can:  
• See more participants in the current meeting (up to 4).  
• Be aware of raised hands from participants and be able to lower them.  
• See reactions from participants.  
• Directly mute noisy participants.  
• See a preview of your own video.  
• Receive relevant in-meeting notifications.  
• Access relevant controls such as toggle AV modalities.  
• Leave the meeting from the call monitor.  
• When you are screensharing, the presenter meeting window appears in expanded gallery view by default, showing up to 4 participants in the meeting, a preview of the content being shared, and the presenter video, if the camera is active.   

Availability 

To use these new features, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview.     

To enable your Teams client for the Public Preview, IT administrators must enable Show preview features  in their update policy.  Learn more    

For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization.  Learn more  

Feedback 

We want to hear from you! Select Settings and more  >  Help  in the top right corner of the Teams app, and then select either   Give feedback  or Suggest a feature  to share your thoughts about this feature.  

Sorry, JavaScript must be enabled to use this app.

Biden's biggest weakness -- his age -- on full display at debate: ANALYSIS

The president's age and perceived frailty became a clear liability on stage.

From the earliest moments of the night, President Joe Biden's biggest political weakness -- his age and perceived frailty -- became a clear liability on the debate stage Thursday. In a particularly low point for the president, Biden seemingly lost his train of thought while responding to a question about the national debt, pausing and trailing off into a comment about finally "beat[ing] Medicare." Donald Trump jumped on this flub when the CNN moderators turned to him, quipping that Biden had "beat Medicare to death."

While Biden, 81, gained steam as the debate went on, and was clearly well-prepared to respond to both the questions and Trump's claims on the stage -- backing up his answers with stats and fact-checking the former president on the spot -- his hoarse voice and quiet demeanor (which his campaign chalked up to a previously undisclosed cold) play into the concerns many Americans have about his age.

Though Trump is also no spring chicken at 78, he appeared much more lively and spry on the debate stage, and voters typically report feeling less concerned about his age. To wit: in a poll from The New York Times and Siena College from June 20 to 25 , just 16% of registered voters said that Trump's age "is such a problem that he is not capable of handling the job of president," while a whopping 45% said the same about Biden, including 15% of Democrats.

MORE: Who Is Favored To Win The 2024 Presidential Election?

Trump, meanwhile, began the night with a calmer demeanor than we've seen from him in the past, and he was largely respectful of the debate rules around time limits and interruptions. Though he didn't shy away from Trumpy turns of phrase or well-worn spin, his clear but calm speaking style was in stark contrast to Biden's rasp.

Trump did his best to tackle one of his biggest weaknesses: an unpopular Republican party position on abortion. When asked about the Supreme Court's overturning of Roe v. Wade two years ago, Trump said that the three justices he appointed who decided the Dobbs case "just so happened" to vote against existing precedent. He took the more moderate conservative stance that abortion policy should be left up to the states -- which Biden countered would open the door for further rollback of reproductive rights. Trump repeated false claims that Democratic leaders systematically favor late-term abortions and "aborting" babies after they are born.

( Trump claimed that Democrats "support abortion up to and even beyond the ninth month," and contended that some Democratic states have had such a stance. Democrats have never advocated for killing a baby after it is born as this would be murder, which is illegal in every state.)

MORE: First half of debate highlights Biden's age issue

A Washington Post/George Mason University Schar School poll of young swing-state "deciding" voters published this week found that 38% of adults said they thought Biden would to a better job of handling abortion, versus 31% who said they thought Trump would do a better job.

But monitoring of live voter responses to the debate (something campaigns call "the dials," since live respondents get to pick whether they think a candidate is doing well or poorly) showed Trump doing poorly when he attacked Biden too aggressively. That was also a liability for him in the first debate in 2020, after which polls moved toward Biden by 2.6 percentage points . That may cap his upside from Thursday's debate.

MORE: Next Biden-Trump presidential debate will be in September on ABC

Overall, the substance of Biden's responses outpaced his style. He attacked Trump for previous comments he had made about there being "very fine people on both sides" of the deadly Unite the Right rally in Charlottesville, Virginia, in 2017; for his role in organizing the rally that preceded the deadly attack on the U.S. Capitol on Jan. 6, 2021, and for his efforts to overturn the 2020 election. He also noted Trump's recent felony conviction, another political weakness for the former president. But his delivery lacked the energy we've come to expect from Biden on a debate stage, and made many of these solid attacks fall flat.

Ultimately, Biden won the debate on policy but lost it on presentation, and failed to reassure voters he is up for another four years.

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• President Biden
• Donald Trump
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Choose the right view for the task in PowerPoint

You can view your PowerPoint file in a variety of ways, depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.

You can find the different PowerPoint view options on the View tab, as shown below.

You can also find the most frequently used views on the task bar at the bottom right of the slide window, as shown below.

Note:  To change the default view in PowerPoint, see Change the default view .

Views for creating your presentation

Normal view

Normal view is the editing mode where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

Slide Sorter view

Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location or add sections to organize your slides into meaningful groups.

For more information about sections, see Organize your PowerPoint slides into sections .

Notes Page view

The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.

For more information about notes, see Add speaker notes to your slides .

Outline view

You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You have to get to it from the View tab.)

Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides, not pictures or other graphical items.

Master views

To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.

Master views include Slide , Handout , and Notes . The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.

For more information about working with masters, see:

What is a slide master?

Use multiple slide masters in one presentation

Change, delete, or hide headers and footers on slides, notes, and handouts

Views for delivering and viewing a presentation

Slide show view.

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.

Presenter view

Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.

For more information about using Presenter view, see View your speaker notes as you deliver your slide show .

Reading view

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.

The views in PowerPoint that you can use to edit, print, and deliver your presentation are as follows:

Master views: Slide, Handout, and Notes

You can switch between PowerPoint views in two places:

Use the View menu to switch between any of the views

Access the three main views (Normal, Slide Sorter, or Slide Show) on the bottom bar of the PowerPoint window

Views for creating or editing your presentation

Several views in PowerPoint can help you create a professional presentation.

Normal view      Normal view is the main editing view, where you write and design your presentations. Normal view has three working areas:

Thumbnail pane

Slides pane

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing. You can add sections in Slide Sorter view as well, and sort slides into different categories or sections.

Notes Page view      The Notes pane is located under the Slide pane. You can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to give to your audience or include the notes in a presentation that you send to the audience or post on a Web page.

Outline view     (Introduced in PowerPoint 2016 for Mac) Outline view displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline view, along with a slide icon and slide number. Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.

Master views      The master views include Slide, Handout, and Notes view. They are the main slides that store information about the presentation, including background, theme colors, theme fonts, theme effects, placeholder sizes, and positions. The key benefit to working in a master view is that on the slide master, notes master, or handout master, you can make universal style changes to every slide, notes page, or handout associated with your presentation. For more information about working with masters, see Modify a slide master .

Views for delivering your presentation

Slide Show view      Use Slide Show view to deliver your presentation to your audience. In this view, your slides occupy the full computer screen.

Presenter view      Presenter view helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present).

Views for preparing and printing your presentation

To help you save paper and ink, you'll want to prepare your print job before you print. PowerPoint provides views and settings to help you specify what you want to print (slides, handouts, or notes pages) and how you want those jobs to print (in color, grayscale, black and white, with frames, and more).

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

Print Preview      Print Preview lets you specify settings for what you want to print—handouts, notes pages, and outline, or slides.

Organize your slides into sections

Print your slides and handouts

Start the presentation and see your notes in Presenter view

In PowerPoint for the web, when your file is stored on OneDrive, the default view is Reading view. When your file is stored on OneDrive for work or school or SharePoint in Microsoft 365, the default view is Editing view.

View for creating your presentation

Editing view.

You can get to Editing View from the View tab or from the task bar at the bottom of the slide window.

Editing View is the editing mode where you’ll work most frequently to create your slides. Below, Editing View displays slide thumbnails on the left, a large window showing the current slide, and a Notes pane below the current slide where you can type speaker notes for that slide.

The slide sorter lets you see your slides on the screen in a grid that makes it easy to reorganize them, or organize them into sections, just by dragging and dropping them where you want them.

To add a section right click the first slide of your new section and select Add Section . See  Organize your PowerPoint slides into sections for more information.

Views for delivering or viewing a presentation

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation looks on a big screen when your audience sees it.

Note:  Reading View isn't available for PowerPoint for the web files stored in OneDrive for work or school/SharePoint in Microsoft 365.

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides. You can also view speaker notes in Reading View.

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This Olympic Women’s Soccer Team Must Be Driving the World Crazy

The new era of the uswnt has already arrived..

This is part of Slate’s 2024 Olympics coverage. Read more  here . 

It’s a golden start to the United States women’s national soccer team’s new era.

Driven by the dynamic front line of Mallory Swanson, Sophia Smith, and Trinity Rodman, the brilliance of young defensive superstar Naomi Girma, and the rock-steadiness of goalkeeper Alyssa Naeher, the USWNT has returned to its winning ways. Manager Emma Hayes, in just her 10 th game in charge, has led the team back to the top of the international pecking order. This Olympic gold is less an end point than an extended and explosive introduction, the soccer equivalent of a James Bond opening.

All this would have been true regardless of the outcome in the final Saturday. History will record this as a gold medal for this set of American players, and at some point later in their careers when we’re checking their Wikipedia pages to gauge their legacies, we’ll add some amount of value because of that color. But in the present, winning or losing against a hypermotivated Brazil team playing to earn the retiring Marta, the greatest player in the sport’s history, her first major international championship would not have changed the fact that this U.S. team looks ahead of schedule. The Americans glided through the group stages and they ground through the knockout rounds, and by proving they could do both they gave themselves perhaps the best preparation for their future pursuit of trophies. That they won this one so early in this new era almost feels like a bonus.

First came the bright start. After struggling through its previous two group stages at the Tokyo Olympics and the 2023 World Cup, the USWNT raced out of the blocks at these Olympics, dispatching Zambia and its dangerous forwards Barbra Banda and Racheal Kundananji comfortably, 3–0, and beating eventual semifinalists Germany 4–1. Unlike prior iterations, this U.S. team seemed to be able to adjust their collective throttle at will—revving up the tempo to play fast and direct to its three dynamic forwards, but also easing back off to keep possession, move the defense around, and probe for weaknesses in it. The change of pace made the trio of Rodman, Smith, and Swanson look almost impossible for opponents to keep up with; the three finished with 15 goals and assists between them for the tournament, including one goal apiece in each of the USWNT’s three 1–0 knockout round wins. They interchanged seemingly at will, popping up across the width of the field to support and assist each other. At the last World Cup, the U.S. wingers would dribble into traps on the sidelines and end up turning the ball over or launching hopeful crosses toward Alex Morgan. The U.S. was, for a time, far better at working its way out of cul-de-sacs that its opponents threw up, sometimes by retreating and sometimes by simply Kool-Aid–Manning its way through them as they closed around its players.

At the Olympics, at least, there was a sense that the only thing that could stop them was Hayes’ reluctance to rest their legs. The Olympic tournament is a punishing grind, with only two days of rest between matches (three before the final), games in four different French cities, and rosters limited to just 18 players. By going to extra time against both Japan in the quarterfinal and Germany in the semis, the U.S. made it even harder on itself. Going into Saturday’s final, Hayes had given seven field players more than 400 minutes on the field in two weeks. You could count on one hand the number of changes she made to her starting lineup, despite being forced into some by injuries and yellow card suspensions. Asked about it after the semifinal, Hayes said, “Truthfully. I want them to suffer,” and revealed that she had motivated the team ahead of that match with tales of ultramarathoner Courtney Dauwalter.

OK, but Dauwalter doesn’t have to beat a defender to a bouncing ball in the box in the 87 th minute. Better than learning how to expand your mind’s pain cave is staying out of the pain cave in the first place. Brazil, which won both its knockout games in regular time, had just one field player on the field for more than 400 minutes going into the final, center back Tarciane, who clocked just 405 minutes. Despite rotating heavily, it beat host nation France and embarrassed defending world champions Spain in the knockout rounds. The finalists’ difference in freshness was obvious from the outset of Saturday’s match. Brazil was first to the ball all over the field. They harassed the U.S. more energetically, denying them quiet periods of in-game rest that they had been able to get by keeping possession. Throughout the first half, the American defenders and midfielders were playing catch-up on Brazil’s pacey vertical attack. One team was able to create separation on the ball, and the other could not. Smith, Swanson, and Rodman are irrepressible, but their irrepressibility is built on their movement, the ease with which they flit around each other and attack into the gaps in a defense that’s rotating to cover. When that happens more slowly, it’s infinitely easier to keep up with.

Fatigue even seemed to finally come for the U.S. team’s single best player in this tournament. Girma, who played every minute of the Olympics and was Gandalf-on-the-bridge impassable for five straight games, was for once a step slow in the final. Nearly every time Brazil got past her it got a good shot, even netting a goal that was called back for offside. By suddenly looking human—a good defender, say, instead of, as Hayes called her early in this tournament, “the best defender [she’s] ever seen”—Girma revealed just how reliant the U.S. is on her perfection. Fortunately, Alyssa Naeher remains an American icon, who made clutch, sprawling saves at the end of both the semifinals and the finals to keep the U.S. clean sheet. Brazil looked dangerous, but the two-factor authentication of Girma and Naeher never failed for the Americans.

So yes, as the tournament went on, the American attack dulled. Australia defended more resolutely in the final group-stage game, but the U.S. won relatively comfortably 2–1. Japan in the quarterfinals decided its best hope of success was to abandon its own possession game and keep 10 players behind the ball and try its luck on the counterattack. It wasn’t the worst plan. If this U.S. team had a weakness that wasn’t its own tired legs, it was too-quick entries into the Honorary Julie Ertz No Fly Zone just ahead o’ its own defense. Neither Sam Coffey nor team captain Lindsey Horan seemed entirely comfortable working together in midfield to defend this area. Horan in particular had a tough Olympics, playing a role that had her popping up all over the field, from target forward bringing down long balls on one end to emergency defender on the other. Her omnipresence was less noticeable than her struggles with turnovers and defending in the center, the most elementary parts of her position. Korbin Albert replaced Rose Lavelle in the starting lineup for the final in part to allow Horan more freedom farther forward, but without Lavelle’s comfort on the ball the U.S. had trouble keeping possession against an aggressive Brazilian press.

But the American front three bailed them out each time. Rodman scored with a beautiful curling shot after bringing down a perfect long pass from Girma in extra time against Japan. Swanson slipped Smith through for the winner against Germany. And Albert capitalized on a midfield turnover to lead Swanson for the winner in the final.

Perhaps Hayes’ refusal to rotate players was some kind of Hoosiers -esque new coach pass-four-times restriction that will be removed to make future tournaments even easier. There is depth there, if she’s willing to dip her toe into it. Nineteen-year-old Jaedyn Shaw scored five goals for the national team this year but got hurt before the Olympic tournament and never made it into a game, though she was on the bench for each of the knockout rounds. Shaw’s roster replacement in the group stages, NWSL rookie Croix Bethune, is averaging 0.89 goals and assists per 90 minutes played for the Washington Spirit, but she saw the field for just 11 minutes in the tournament. Catarina Macario remains uberpromising and often injured; she missed this tournament with knee irritation after finally returning early in the year from an ACL tear suffered in 2022. Hayes will need to find someone she trusts to spell the forward line and allow them to be even more dangerous late into tournaments. She’ll need to figure out the midfield balance. And she’ll need to dip the 35-year-old Naeher into the Fountain of Youth so she can play for another few decades.

But the future is as bright as the gleam off of their new medals. The U.S. played with heavy legs but also purpose and intent, and so it looked better than it has at any point over the past five years. Swanson is the oldest of the starting forwards at just 26. If I were a fan of another nation, the sheer unfairness of the USWNT going from a decade-plus of bomb-defusal expert Becky Sauerbrunn to (hopefully) a decade-plus of chess grandmaster Girma would give me fits. This team can win games when it’s easy and it can win games when it’s hard, and it will hopefully figure out more ways to turn the hard games into easy ones, even if that means resting one of its stars. The rest of the world is catching up, but the rest of the world is still catching up. For today, no one can outpace the USWNT.