the table presentation

Tables are an effective way to organize complex or detailed data, allowing readers to quickly grasp key information. Using table slides in presentations can highlight trends or patterns and make complex numeric data more accessible by removing it from lengthy text descriptions.

Typically, tables arrange data in rows and columns, but they can be customized with more detail as needed. Tables are widely used in communication, research, and data analysis.

Consider including table slides in your presentation for:

• Financial analysis
• Pricing tiers
• Competitive matrices

Use our template show-off your beautiful designs

Pro Tips for Table Slides

Incorporate simple design elements:.

Ensure the table is visually appealing and easy to read by avoiding clutter.

Differentiate the text:

Use different colors and font weights for titles, subheadings, and data to enhance clarity and readability.

Emphasize important information:

Highlight the most critical data to draw your audience's attention to key insights.

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PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks

In today's digital world, effective communication is key, especially in presentations. After all, in a world saturated with information, the power to express your message clearly and impactfully can make all the difference.

We know that conveying complex information can be challenging, but guess what? It doesn't have to be! After discussing this with our 200+ expert presentation designers , I've gathered their best practices and strategies to create this comprehensive guide.

Below, you will find expert tips and tricks for making, customizing, and presenting PowerPoint charts, graphs, and tables. Stay with us!

Today, we'll explore the following topics:

• PowerPoint Charts and Graphs 

Tables in PowerPoint

Free powerpoint charts, graphs, and tables templates, ready to enhance your presentations our team at 24slides is here to help, powerpoint charts and graphs.

If you are thinking of adding tables to your PowerPoint presentation, let me first show you two other great options: charts and graphs.

Charts and graphs stand out for making complex information easy to read at a glance. They’re ideal for identifying trends, representing patterns, and making decisions easier. In addition, charts and graphs capture the audience's attention.

You have many types to choose from, and we'll go over the most important ones later. In the meantime, here are some examples:

Undoubtedly, one of the best ways to take your presentations to the next level.

But you may have a question in mind: What is the difference between a chart and a graph in PowerPoint? Charts refer to any visual representation of data, whether graphical or non-graphical (such as tables). Graphs, on the other hand, refer specifically to the graphical representation of data (such as bar charts).

In other words, all graphs are charts, but not all charts are graphs.

People often confuse these terms in PowerPoint, but they actually refer to different visual elements.

How to Make a Chart in PowerPoint?

First, go to the Insert tab. Then, click on Chart and select your favorite chart type. Finally, enter your data or copy it from somewhere else. Simple!

Here you have the detailed step-by-step instructions:

• Select the slide where you want to add the chart. Choose the Insert tab, then select the Illustrations group's Chart option.

• A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.

• When inserted, the chart appears alongside a spreadsheet. Here, you have to replace the placeholder data with your own details. 

To edit your chart's content, use the selection handles in the spreadsheet to add or remove data.

• When inserting a chart, you will see small buttons on the upper right side of the chart. 

Format using the Chart Elements button. Click on “+” to tweak the chart title, data labels, and more. Use the Chart Styles button (brush) to change the chart's color or style. Finally, the Chart Filters button (funnel) will show or hide data from your chart.

Customizing Charts in PowerPoint

We already know about the power of PowerPoint charts, but we still have one more step to take: customizing them.

• Edit data: You can modify data directly in PowerPoint. Just double-click on the chart to open the associated Excel spreadsheet. Here, you can add, delete, or edit data. If you want to do it like a pro, check out how to Link or Embed an Excel File in PowerPoint. 
• Change the design: Go to the design tab. Here, you can add or remove elements such as titles, captions, labels, etc.
• Change color and style: Select the format tab. In this section, you will find options to change the chart's color and style. You can even make individual changes.
• Add shape effects: Go to the format tab and unleash your creativity. You can add shadows, reflections, and 3D effects.

And there you have it; now you know how to customize your PowerPoint Chart. If you are looking for more inspiration, take a look at our detailed Flowchart and Gantt Chart articles.

Chart vs table

Is a chart better than a table?

We already know the importance of using tables in PowerPoint presentations. However, you may have a question in mind: are charts better than tables? The short answer is: it depends.

First off, think about what type of data you are dealing with and, most importantly, what message you are trying to get across.

Charts are great for showing trends, making comparisons, and connecting data points. They’re also visually appealing. Conversely, tables could be your perfect selection for numerical data and comprehensive details.

The most important types of charts in PPT and which one is best for you

We have checked out why adding visuals is a game-changer for your presentations. However, which one is best for your needs? 

Based on our more than 10 years of expertise and creating around 17,500 slides per month, these are the charts most requested by our customers. Let's explore each one!

“Columns, bars, lines, and pie charts are top picks for clients because they're more descriptive and easier to get for the audience.” Briana/ Design Manager

Column Chart

Ideal for making comparisons. You can represent data in an attractive and clear way. It’s also a great option for showing changes over time. Here, you can emphasize the difference in quantities.

Imagine you're tracking sales for a store. If you have many categories of sales data and need to compare them, a column chart could be just what you need.

Download our Free Column Chart Template here.

Like the column chart, the bar chart can simplify complex information quickly , especially when comparing data. But, the horizontal layout might influence how people see things, potentially altering how they understand your data. Keep this in mind!

When you have long category labels or many categories, choose a bar chart instead of a column chart. Horizontal bars are easier to read and take up less space in the presentation.

Download our Free Bar Chart Template here.

The top choice for showing trends over time. You can even combine it with other charts. For example, you can add them to a column chart to display different data at a glance. This makes it easier for viewers to understand complex information.

But how to make a line graph in PowerPoint? First, click on the Insert tab. Then, click on Graph and select Line Graph. That's it—it's as simple as that.

Download our Free Line Chart Template here .

The best for showing proportions. Not only is it easy to understand, but you will also be able to illustrate percentages or parts of a whole.

Pie charts are easy to create, you need to figure out the percentages or proportions of each data category. But remember, keep the chart to six or fewer sections. This maintains data impact, avoiding confusion.

Download our Free Pie Chart Template here .

How to Use Charts and Graphs Effectively?

We already know how to use PowerPoint charts, graphs, and tables, but we want to go one step further. Here are the best tips for making effective PowerPoint presentations.

• Choose the right type of chart. Choose graphics that best suit your data. For example, use column or bar charts to compare categories, line charts to show trends over time, and pie charts to display parts of a whole.
• Be selective. Avoid using too much information, eliminate irrelevant details, and keep it simple. By focusing on the most important data points, you enhance the clarity of the information for your audience.
• Pay attention to color. When presenting data , keep in mind the consistency of the colors and make sure essential information stands out. Avoid using too many colors here, as this can be distracting.
• Add context. Make your titles clear and descriptive. Labels should also serve as a guide for viewers to understand everything easily. This could mean explaining trends, defining terms, or just describing where the data comes from.
• Consistency. Use the same style and format for your graphics and data. Ensure brand consistency in a presentation is key. This creates a professional and polished visual presentation.
• Be creative. Try unique ways to showcase your data, like infographics or custom graphics. For example, you can use a bar chart to compare categories and a line chart to show the trend over time.

Pro Tip: Creating a PowerPoint infographic is one of the most creative ways to present data. They provide a visually engaging and easy-to-follow format for presenting complex information. Briana/ Design Manager

PowerPoint tables help organize and display data in a structured way for presentations. They’re made up of rows and columns containing text, numerical data, or other information.

Tables are awesome for showing comparisons, summarizing information, sharing research findings, and planning. Because of all that, they are a top choice for visualizing financial or statistical data. They’re incredibly versatile and practical!

All you need to do is put the right labels on, and reading should be a breeze. Believe us, your audience will appreciate it. Do you want to present data in detail and make comparisons? Then, this is your best option.

People have been using PowerPoint tables for a long time. Why? That's simple: they’re easy to read.

Here's an example:

Download our Free Table Template here .

How to Make a Table in PowerPoint?

Inserting tables in PowerPoint is quite simple. Just click on Insert and then on Table . Next, just drag the mouse down to choose the number of rows and columns you need.

Should you require a bigger table? You can manually select the values for the columns and rows. 

Customizing tables in PowerPoint

Now that we know how to create a table in PowerPoint, let's customize it. But first, let's learn how to add rows and columns in PowerPoint.

• How to add a row to a table in PowerPoint?

Click on a cell in the existing table. Go to the Layout tab in the ribbon and select Insert . Select Insert Rows Above or Insert Rows Below , depending on where you want to add the new row.

• How to add a column to a table in PowerPoint?

Click on an adjacent cell in the table. Go to the Layout tab in the ribbon and then select Insert . Choose either Insert Columns Left or Insert Columns Right , depending on where you want to add the new column.

Now that you have the structure of your table ready, let's give it some styling:

• Applying style in your table presentation

To edit your tables, first select a cell. Then, click on the Design tab to pick the style you like best. Finally, click on the drop-down arrow to see the complete Table Styles gallery .

That's it. Now you know how to use tables in PowerPoint.

How to Use Tables Effectively?

Tables are powerful tools for presenting data in a structured format. They can enhance clarity, facilitate comparisons, and convey complex information.

However, when you don't use them correctly, they can have the opposite effect, making the information flat and boring. So here are golden rules to help you:

Keep it simple

Don't overload your table with too much information. Focus on the most important information to keep it clear and easy to read. Remember, the powerful presentation of data is in simplicity.

Consider whether gridlines are necessary for your table. Removing them can make your board look cleaner and more professional.

Although many don't mention it, choosing the right words is vital. The more you can say of the same idea in fewer words, the better. Avoid using words or connectors that add nothing to the message.

Highlight key data points

Make your table pop using bold, italics, or fun colors to highlight important data or headings. This will make the table easier to read.

Consider adding shades for alternate rows to make your table easier to read. Make the shadow subtle, to avoid distraction from the data itself.

You can use color to emphasize backgrounds or text. No matter which method you opt for to add contrast, remember that “less is more” when creating an effective table.

Consistency

Consistency is crucial in tables, as it is in graphics. Ensure that the font style, size, and color are the same across the entire table. This helps maintain visual harmony.

Align your text and numbers properly so they're easier to read and give your table a polished look. If you will use decimals, think about aligning them to facilitate comparisons.

In this article, we have explored the benefits of incorporating visuals like charts, graphs, and presentation tables in PowerPoint . We also know how to add them and ensure they look good. 

Just remember to pick the right chart and keep your presentations consistent.

And as I said at the beginning, conveying complex information doesn't have to be challenging! Our Templates by 24Slides platform has hundreds of free PowerPoint charts, graphs, and table templates. 

You can download and combine different templates to create a shiny PowerPoint Presentation. All the examples in this article are fully customizable, allowing you to insert your data without worrying about design. Enjoy them!

Knowing how to use PowerPoint charts, graphs, and tables can make the difference between a successful presentation and a failed one. However, mastering the art of presenting data takes more time and effort. 

The good news? You can always trust professionals to do the heavy work, allowing you to focus on improving your product or service — what really matters to your business.

With an average satisfaction score of 4.8 out of 5 from over 1.3 million redesigned slides, it's safe to say we're incredibly proud of the product we deliver.

We're the world's largest presentation design company.

Not only will you receive an attractive presentation, but we will create one that fits your brand's visual guidelines. Most importantly, it will help emphasize your message and engage your audience.

Ready to elevate your PowerPoint presentations? Explore this content:

• Mastering the Art of Presenting Data in PowerPoint
• 20+ Free PowerPoint and Google Slides Templates for Data Presentations
• The Ultimate Brand Identity Presentation Guide [FREE PPT Template]
• The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

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How to Create and Format Tables in PowerPoint

Creating a table is a great and easy way to enrich your PowerPoint presentation. 

They can be as straightforward as a combination of columns and rows or take the form of sophisticated infographics. Simple or elaborate, you can use them in many different ways to compare data and summarize information. 

In this tutorial, you’ll learn how to create and format tables in PowerPoint completely from scratch. And once you’ve learnt that, we’ll also cover how to download ready-to-use infographic tables from pre-designed templates.

Creating a Table

Formatting the style of a table, creating content in a table, adding a table from a template.

• Open your PowerPoint presentation and select the slide you want the table to be on.
• Click on Insert in the Table option. This will open a submenu, allowing you to configure it. In this tutorial, we are choosing one with four columns and four rows. When you create your table, you can build as many columns and rows as you wish.
• After it’s created, move it by first hovering your cursor over it until it becomes a cross. Then click and drag it to where you want it to be.

Pro tip : Keep an eye on the red visual guidelines that appear as you move elements around. This will help you to align your elements (in this case, the table).

• If you need more rows or columns, you can add more by right-clicking on a cell, selecting Insert, and choosing the desired option.
• You could also delete some by with the option Delete.
• You can change its color with the option Table Design . Click on one cell and drag your cursor over the cells you want to style.
• Select its color and line style. Options to do so include Pen Style, Pen Weight, and Pen Color.
• Then, go to Borders → All Borders. This will apply the style to all the cells.
• You can make a cell’s border transparent by applying the color used for the slide’s background to it. To do so to the top-left cell, click on it, choose the corresponding shade under Pen Color, and select Borders → Top Border → Left Border.
• Resize the table by clicking on it and dragging it inward or outward from any of its corners.

Pro tip : Hold Shift while doing this to ensure its dimensions are maintained.

• To start writing, double click on a cell and type.
• Complete the cells with numbers and concise words. If you need to write sentences, keep them short and sweet.
• To edit the typography, click and drag your cursor over the text you want to restyle. Select Font options: Font, Font Size, and Font Color. Use the theme’s typefaces and theme colors to maintain visual coherence.
• We recommend applying Bold to headings. It’s an easy way to highlight titles, establish hierarchy, and improve readability.
• For more impact, contrast two different typefaces—the more distinct they are from each other, the better. In this example, we’ve combined Open Sans with Lilita One.
• Use Align to centralize your text. As a general rule of thumb, it looks better when aligned down the middle on tables.
• As an alternative, you can also adapt any of our table infographic templates . Download the PowerPoint template and select from the many ready-to-use options.
• To insert a design to your PowerPoint presentation, simply copy and paste ( Ctrl C + Ctrl V ).

Pro tip : While regular tables usually consist of a number of cells, its infographics version can take on different formats and styles like lists, element blocks, etc. If you want to use the whole infographic, click and drag over its entire area to select and copy it, and then paste it.

• Once that’s done, you can edit how it looks. Resize it as needed. Just as you’ve done before, select the area of the infographic and drag it inward or outward.
• Style it according to the presentation’s overall theme. To do so, use the options Shape Fill, Shape Outline, as well as with the previously mentioned options for text (Font, Font Color, and more) .
• Nice work! You’ve learned how to create and format tables in PowerPoint!

At Slidesgo, we have a plethora of gorgeous templates that are completely free for you to customize according to your needs. Hop on over to our selection of free PowerPoint themes and check it out!

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Using Tables in PowerPoint Design: Tips for Impactful Slides

Trish Dixon

Tables are a fundamental tool in PowerPoint design, offering a simple and effective way to organize data and present it clearly. Whether you are presenting numbers, text, or comparisons, tables help to break down complex information into digestible bits, enhancing your slide’s readability. Learning how to integrate tables into PowerPoint design can elevate the impact of your presentations.

Why Use Tables in PowerPoint?

Using tables in PowerPoint can serve several purposes:

• Data Organization : Tables allow you to organize content in rows and columns, making it easier for your audience to follow.
• Comparison : They help in comparing different sets of information at a glance.
• Visual Appeal : A well-designed table improves the visual aesthetics of your slide.

By utilizing tables effectively , your presentation can become more engaging and easier to understand.

How to Insert a Table in PowerPoint

Adding a table in PowerPoint is a straightforward process. Here’s how you can do it:

Steps to Insert a Table:

• Open your PowerPoint presentation and navigate to the slide where you want to insert the table.
• Go to the Insert tab on the ribbon.
• Click on Table .
• A grid will appear, allowing you to choose the number of rows and columns. You can either select them directly from the grid or click Insert Table for more specific options.
• Adjust the table dimensions and click OK .

This method helps you quickly insert a basic table . However, for larger or more complex data, consider creating your table in Excel and importing it into PowerPoint.

Customizing Table Design in PowerPoint

Once you’ve added a table to your slide, you can customize it to match your presentation’s design. PowerPoint provides various formatting tools that allow you to tweak the style, layout , and colors of your table.

Table Style Options:

• Table Styles : In the Table Tools tab, you’ll find preset table designs. Choose from light, medium , or dark styles based on your presentation theme.
• Borders and Shading : You can modify the border color, thickness , and shading of each cell or the entire table for better readability and emphasis.

Steps to Customize a Table:

• Click on the table to activate the Table Tools in the ribbon.
• Under the Design tab, you can select different Table Styles .
• Use the Shading option to fill cells with different colors.
• Select Borders to adjust the outline of your table.

Customizing your table ensures that it blends well with the overall PowerPoint design and makes your data more appealing.

Adding Data to Your Table

Now that your table is in place, the next step is to input your data. Whether you are adding text, numbers, or even images, PowerPoint tables are versatile enough to handle various types of content.

Tips for Data Entry:

• Text Alignment : Ensure that your text is well-aligned by using center, left, or right alignment options.
• Font Consistency : Keep the fonts in your table consistent with the rest of your slide to maintain uniformity in design.
• Cell Formatting : Adjust the row height or column width to make sure your data fits well and is easy to read.

Remember to avoid overloading the table with too much information. A cluttered table can distract your audience from the key points of your presentation.

Merging and Splitting Table Cells

Merging cells allows you to combine multiple cells into one larger cell, which can be useful for headings or summarizing data in a row or column. Splitting cells can help if you need to divide a larger cell into smaller segments.

How to Merge Cells:

• Select the cells you want to merge.
• Right-click and choose Merge Cells from the drop-down menu.

How to Split Cells:

• Click on the cell you want to split.
• Go to the Table Tools tab.
• Select Split Cells and adjust the number of rows and columns.

These tools are particularly handy when formatting your table to fit the design of your PowerPoint presentation .

Using Tables for Data Visualization

Tables aren’t just about displaying static information. You can use them for data visualization to make your presentation more dynamic. For example, if you’re displaying trends over time or making comparisons, conditional formatting can help highlight key data points.

Conditional Formatting:

While PowerPoint doesn’t offer as advanced formatting options as Excel , you can still manually apply formatting, such as:

• Boldening important values .
• Coloring cells to differentiate between data points.

This helps guide the audience’s focus and makes your table more interactive and visually engaging.

Importing Tables from Excel to PowerPoint

For large data sets or calculations, it’s often easier to create a table in Excel and then import it into PowerPoint. Excel offers more advanced tools for data management and calculations, and once your table is ready, you can seamlessly integrate it into your presentation.

Steps to Import an Excel Table:

• In Excel, highlight the table you want to copy.
• Press Ctrl + C to copy the table.
• Open your PowerPoint slide and press Ctrl + V to paste the table.

Excel Link Options:

When pasting, PowerPoint offers two options:

• Embed as Excel Object : This embeds the entire Excel file, allowing you to double-click and edit the table directly in PowerPoint.
• Link to Excel File : If the data in Excel changes, the table in PowerPoint will automatically update to reflect these changes.

Adjusting Table Layout for Better Design

Tables don’t have to be rigid grids; you can adjust the layout to suit your design needs. PowerPoint offers several layout options to enhance your tables’ visual appeal.

Resizing Tables:

• Use the handles around the table to resize it.
• Make sure the table fits well within the slide and doesn’t extend beyond its borders.

Adjusting Row Height and Column Width:

• Right-click on a table cell, select Table Properties , and adjust the Row or Column settings.

These features give you control over the table layout , ensuring that it fits seamlessly with your presentation design.

Using Tables with Images and Graphics

Sometimes, tables alone may not be sufficient to convey your message. By incorporating images, icons , or graphics into table cells, you can make your presentation more engaging.

Inserting Images into Table Cells:

• Click on the table cell where you want to add an image.
• Go to Insert , select Picture , and choose your image.
• Resize the image to fit within the table cell.

Best Practices for Combining Tables with Graphics:

• Use icons to represent different categories or elements within your table.
• Keep the layout simple to avoid overwhelming the audience with too much content.

By integrating images into your tables in PowerPoint , you can create a more dynamic and visually appealing design.

Best Practices for Table Design in PowerPoint

Using tables effectively in PowerPoint requires a balance between functionality and aesthetics. Here are some best practices to ensure your tables contribute positively to your overall presentation:

• Keep it Simple : Avoid overloading your table with too much data. Present only the most relevant information.
• Use Contrast : Make sure there’s enough contrast between the table text and background to ensure readability.
• Be Consistent : Maintain consistent styles across all slides for a professional look.
• Highlight Key Data : Use bold text or color to highlight important numbers or data points within the table.

Following these guidelines ensures that your PowerPoint tables are not just functional but also enhance the overall design of your presentation.

Final Thoughts

Tables in PowerPoint design offer a versatile and efficient way to present data. Whether you’re creating a simple table to organize text or importing a complex data set from Excel, understanding how to use tables effectively can significantly enhance your presentations. By customizing tables to fit your theme, incorporating images, and following best design practices, you can ensure your slides are both informative and visually engaging.

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How to insert and format a table in microsoft powerpoint.

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Insert a table in powerpoint, format a table in powerpoint.

Tables are flexible yet clean tools for displaying data. So if you need a bit of structure to show numbers, figures, or text in your Microsoft PowerPoint slideshow, consider using a table.

If you already have the data you need, you can certainly embed an Excel sheet in a PowerPoint slide . But if you don't have a spreadsheet of data or simply want to structure new items just for the presentation, you can easily insert and then format your table with an array of features.

There are two simple ways to insert a table into a slide in PowerPoint. So depending on if you're starting with a slide that has a content box or a blank slide, use one of these methods.

Insert a Table Using a Content Box

Within a slide content box, you can add all sorts of media and items with a simple click. Move your cursor over the table icon in the content box and click.

When the tiny Insert Table window opens, select the number of columns and rows you want for your table and click "OK."

Insert a Table on a Blank Slide

If you're using a blank slide, head to the Insert tab and click the "Table" drop-down box. You can either move your cursor to cover the number of columns and rows you want to insert, or click "Insert Table" and use the tiny window shown above.

The nice thing about using the grid in the Table drop-down box is that as you drag across the columns and rows, you'll see a preview of the table on your slide.

Once you insert your table in PowerPoint, you may see some upfront formatting. This can include a shaded table with alternating colors and a header row. You can keep this formatting or choose your own along with many other features.

Select your table, and then click the Table Design tab to start sprucing it up.

Table Style Options

Starting on the left side of the ribbon, you'll see Table Style Options. If you saw the mentioned formatting when you inserted the table, this is where it all began. So you might see the Header Row and Banded Rows options checked.

Along with these two, you can use a Total Row, First Column, Last Column, and Banded Columns. Each option will highlight the corresponding part of the table.

The Banded Rows and Banded Columns refer to alternating colors.

Table Styles

Depending on the theme or color scheme you're using in your slideshow, you may want to choose a matching table style. Use the up and down arrows to see a quick view of the styles.

Or click the lined arrow at the bottom to display all available styles. If you see one you want to use, simply select it, and your table will update immediately.

To the right of the Table Styles, you have options for Shading, Borders, and Effects.

Shading lets you apply a gradient, texture, picture, or table background. This can give your table a unique look or one tailored to your presentation.

Borders give you basic options for top, bottom, left, right, outside, or all borders. These can help you distinguish the data into the cells or call out specific portions of the table.

And if you want to get super detailed with your table or cell borders, incorporate the Draw Borders section all the way to the right in the ribbon. You can select a line style, size, and color and then draw borders exactly where you want them.

Effects let you add a bevel, reflection, or shadow to your table. One of these can give your table that little extra pizzazz that adds to its appearance.

WordArt Styles

Maybe you're taking a subtle approach to the formatting for the table. Or perhaps you've copied the table from somewhere like Word. You can give your content a boost for the presentation with the WordArt Styles section.

Related: How to Copy a Table From Word to PowerPoint

Like the shading, border, and effects for the table itself, you can liven up the table content by choosing one of the Quick Styles, fill and line colors, or a special effect.

Whether you want to make a table the star of the show or make the content within it shine bright in your PowerPoint slideshow, you have a great number of flexible features. And remember, you can insert other things to make your presentations pop, like a useful calendar or helpful organizational chart .

• Microsoft Office
• Microsoft PowerPoint

How to Insert a Table in Powerpoint: A Step-by-Step Guide

Inserting a table in PowerPoint is a breeze! All you need is to click on the “Insert” tab, select “Table,” choose the number of rows and columns you want, and voilà, you’ve got yourself a table. It’s a handy way to organize data and make your presentation more engaging.

Step by Step Tutorial: Inserting a Table in PowerPoint

Before you start, make sure you have your PowerPoint presentation open. You’re going to add a table to one of your slides, which will help you present information in a structured way.

Step 1: Go to the Insert Tab

Click on the “Insert” tab on the PowerPoint ribbon.

The “Insert” tab is where all the magic happens. Here, you’ll find a bunch of different things you can add to your slides, like pictures, shapes, and, of course, tables.

Step 2: Click on Table

Find the “Table” button and give it a click.

When you click on “Table,” a little grid will pop up. This is where you decide how many rows and columns your table will have. Think about how much data you want to include.

Step 3: Select the Number of Rows and Columns

Hover over the grid to select the number of rows and columns for your table.

As you move your mouse over the grid, it’ll highlight different numbers of squares. Each square represents a cell in your table. Click once you’ve highlighted the right amount for your needs.

Step 4: Click to Insert the Table

Once you’ve selected your table size, click, and the table will appear on your slide.

You can click anywhere inside the slide to place your table there. Don’t worry if it’s not perfect; you can always move and resize it later.

After completing these steps, you’ll see your brand-new table sitting pretty on your slide. Now you can start filling it in with whatever data or information you need to share.

Tips for Inserting a Table in PowerPoint

• If you need a bigger table than the grid offers, click on “Insert Table” and specify the exact number of rows and columns.
• To add more rows or columns after inserting the table, right-click on the table and select “Insert.”
• You can style your table by selecting it and then using the “Table Design” tab that appears on the ribbon.
• If you need to move your table, just click and drag it to the desired location.
• Remember to keep your table data concise, so it’s easy for your audience to read and understand.

Frequently Asked Questions

How do i delete a table in powerpoint.

Simply click on the table to select it, then press the “Delete” key on your keyboard.

Can I merge cells in a PowerPoint table?

Yes, you can merge cells by selecting the cells you want to merge, right-clicking, and choosing “Merge Cells.”

How do I add a border to a table?

Select the table, go to the “Table Design” tab, and choose the border style you want from the “Borders” dropdown.

Is there a limit to the number of rows and columns I can have in a table?

PowerPoint doesn’t have a strict limit, but it’s best to keep tables readable and not too crowded.

Can I import a table from Excel into PowerPoint?

Absolutely! Copy the table in Excel and paste it into your PowerPoint slide.

• Go to the “Insert” tab.
• Click on “Table.”
• Select the number of rows and columns.
• Click to insert the table into your slide.

And there you have it, folks! Inserting a table in PowerPoint is as simple as pie. It’s a fantastic way to organize your data visually, making your presentation clearer and more impactful. With the ability to customize the number of rows and columns, merge cells, and add some pizzazz with borders and colors, your PowerPoint tables can be as straightforward or as snazzy as you like.

Don’t forget; you can always bring in tables from other programs like Excel if you need to. The key is ensuring your table serves your presentation’s purpose and enhances your audience’s understanding. Play around with different designs and layouts to see what works best for your content.

If you ever get stuck or need some fresh ideas, plenty of resources and tutorials are available online to help you master the art of PowerPoint tables. So go ahead, give it a try, and watch your presentations transform from good to great!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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4 Steps for a Good-looking PowerPoint Table

• May 18, 2017
• PowerPoint guides and tricks , PowerPoint templates for download , Tables for PowerPoint

Tables are used everywhere in business – price lists, KPI comparisons, project meetings, quarter review meet-ups, and accounting audits…? Table infographics are one of the most common ways to present data. Making a table in PowerPoint or Excel is simple and quick. However, usually, those tables look pretty basic and boring. It’s time to change that!

Read on to find out four easy steps you can follow to quickly change default data tables into more attractive and professional-looking table graphics.

All graphics can be found in the Creative Tables Graphics slides collection . Click on the pictures to see the details. You’ll find more table and diagram collections here.

All the presented table makeovers you’re about to see are done using only standard MS Office PowerPoint tools.  You don’t need any special software, only a bit of inspiration. Let’s have a quick view of how tables can be redesigned.

Before and After PowerPoint Table Redesign

Below you can see a standard table comparing three product features created in PowerPoint. If you use the standard table style it will look like this – a grid with black lines and plain white cells filling:

Here’s an example of how such a table can be facelifted in a few steps to look consistent, and easier to read and remember.

Which table would resonate longer with your audience? Is the one above or below?

The best part is that it took me 5-10 minutes, using just colors, basic shapes, and a few simple symbols. So don’t worry, you don’t need to have profound design skills to achieve similar results.

For more table examples, check out this table graphics collection here.

Below you can see four steps that are easy to follow. Even if you don’t feel like a graphic designer, you can do it :).

1. Get rid of the heavy table grid

The table cell borders separate the content of your table cells. They are far less important than the content itself. Therefore it is a mistake to make them strong black as in the example. Make them look less important by replacing the high-contrast black grid with light gray (or any other color, which will suit your style, gray is one of the most neutral colors). You can also remove the borders completely if you have wide table margins. Here are two examples of such change:

Believe me, your tables will look more elegant and professional without the default black borders.

Eventually, you can get rid only of the outside grid and it will also look better.

To edit the table border click on the table itself and then select in the PowerPoint top menu: Design Table Tab: Borders .

2. Add shapes to table columns and rows headers

The next step is to enhance the headers. Adding a simple arrow shape behind the table will do the trick.

Then adjust the colors of added shapes. Depending on what the goal of the presentation slide is, select the colors:

• Use vivid colors like I did if you want people to focus on that part – in this case, the three products in my example.
• Use calmer colors for less important parts (e.g. shades of gray or blue)

Don’t forget to check if the text on the header is still readable after you add colors. Ensure the contrast – change the header font color to white from black if needed.

3. Illustrate your PowerPoint table with icons

If you have a few more minutes and want to move your tables to the next level, enrich them further with illustrative symbols. Using icons related to the concepts and ideas creates a strong visual association. That will help your audience focus on the information you want to present to them.

In the product table example below, the three features are replaced with simple flat icons – a shield for security, a gauge for efficiency, and cogs representing production.

For increasing visual power I also replaced the third column with discrete Yes / No values but Check / Uncheck icons.

If you need to represent a specific concept with a symbol, check the list of common business concept visualization ideas . We put together various concept visuals on how to illustrate ideas like strategy, competence, deadlines, taxes… Let us know if we missed anything.

By adding those small symbolic pictures you can focus people’s attention on the points you want: whether you want to emphasize the functionality of a product, the status of a project, or numeric values.

4. Highlight the key table cell content

Most probably there’s one key piece of information in the table you want to show in the context of other table data. Make this key value stand out. The easiest thing is to make the text or number bold or use a different color. However, to make it visually more attractive, I’d suggest other ways of highlighting it:

• make the table cell dark and the text white. This way the whole cell will stand out.
• add an extra shape e.g. a circle with an outline and transparent filling over the table. Or even better, add a hand-drawn swoosh shape . Using such a style will add a personal touch to the table – like you marked it with a pen on paper.

That’s all. Four tricks you can use to make your presentation tables fancier:

• Replace the default black table grid
• Add shapes under the table headers
• Illustrate items with icons to create a mnemonic association
• Highlight the key information in the table.

Most importantly, these simple do-it-yourself instructions will help you save time and create engaging infographic table designs using only PowerPoint shapes, markers, and icons. You can choose your favorite trick from above and try using it in every presentation (e.g. contrast colors, or icons), and see how it changes your slides.

If you like the slides above, you can download them directly here:

More resources to get inspired.

If you;re looking for more ideas on how to present tables in PowerPoint, check the following resources:

• Add Uniqueness to Your Data Presentation with Creative PowerPoint Table Graphics
• 7 Ways to Make PowerPoint Tables More Attractive and Clear
• How to Make Infographic Tables Stand Out with Colorful Flat PowerPoint Design
• How to Beautify a Table in PowerPoint

See the full instructions in this YouTube movie:

I hope this blog inspired you, and I’ll be happy to know if you could apply those steps in your presentation. If you have any other challenges that stop you from slide design, let me know in the comments, and I’ll be glad to share my advice.

Happy designing!

Subscribe to the newsletter  and follow our  YouTube channel  to get more design tips and slide inspiration.

Peter Zvirinsky CEO, Chief Slide Designer, Co-founder at infoDiagram.com

infoDiagram Co-founder, Visual Communication Expert

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Creative Ways to Present Your PowerPoint Tables for Business Presentations

In this post, you will find creative ways to present your data in business presentations.

Most presenters use busy tables that look like this:

Such tables make it difficult for your audience to understand and follow your information. 

By presenting your tables more creatively and with just the relevant information,  you can improve clarity of your data as well as the engagement levels of your audience. 

Click play to find the creative ideas in the video below:

Animating PowerPoint Tables

One way to present your table of information with clarity is to animate it and present the data step by step. This will ensure your audience does not get overwhelmed.  

However, PowerPoint does not have an option to animate the rows and columns in a table. In the following videos, you can find some creative ways to animate PowerPoint tables. 

Workaround 1: Animating PowerPoint Tables

Workaround 2: Alternative Way to Animate Tables

Creating and animating the tables yourself, takes time and effort. If you are looking for faster ways to create your tables, here are some ready to use options below...

Creative Ways to Present PowerPoint Tables

Here are alternate ways to present you data creatively.  The templates showcased below are from the Modern PowerPoint Templates Pack.

Idea #1: Ready to use Animated PowerPoint Tables

You can present any comparisons with ready to use animated tables like this:

You can draw the attention of your audience to specific rows by using animated moving highlights:

You can draw the attention of your audience to specific columns instead with animations like this:

Source: Modern PowerPoint Templates Pack.

#2: PowerPoint Tables for Comparisons

You can compare multiple parameters with ticks and crosses with ready to use tables like this:

Here are some options for animated tables to present product comparisons:

#3:  Evaluation Matrix Templates

You can compare different parameters with creative tables:

Here is a simpler matrix that uses red dots for evaluation.

To add detailed explanations to different evaluation parameters, you can use creative sliders like this:

#4:  Project Presentation Templates

To show a comparison of status of different projects, you can use a table with Harvey Balls like this:

As you can see, it is possible to present your tables of data in creative ways. To save time in creating and animating these types of tables, you can download the Modern Templates Pack.

The pack has 750+ fully editable templates with subtle custom animations. You can take a look at the pack and download the templates here.

The templates are useful for presentations created by business owners, CEOs, trainers, consultants or any other type of business presenter.

Get 25 Creative PowerPoint Ideas Mini Course &  Members-only tips & offers. Sign up for free below:

Make the Most out of Tables in Your Presentation

Tables are used everywhere in business. They are one of the most practical ways to present key data and figures. So it makes sense that they have become a design staple for PowerPoint presentations. Unfortunately, poor design and formatting have given tables a bad name. Here are some tips to create standout table graphics.

Here’s a question you need to ask yourself from the start: Does my presentation really need a table? Remember, you may not have the time to explain the content of your table during your presentation. If the table isn’t working for you, you can be sure it isn’t working for the audience.

The following tips will help you make the most out of tables in your presentation:

• Make sure the table isn’t too large. Ideally, the audience should be able to see key data at a glance. If the table is large and contains too much content, you risk losing your audience’s attention.

• Make text elements as legible as possible, focusing specifically on the font and font size. Choose a typeface that can be seen from the back of the room. Also make sure that spacing is sufficient and clear.

• Highlight important content. Use color to emphasize key figures, e.g., green for positive numbers and red for negative numbers. Or, use one color to highlight important data. But don’t go overboard. Using too many colors will overwhelm your table, making the content hard to read.

• Remove unnecessary content. Omit anything redundant and condense your content to the essentials. There are other ways of avoiding repeated content. For example, write “all data as percentages” in a footnote instead of adding a percentage sign to each number. Figures should always be rounded up or down to be as legible as possible.

• Have a practical approach to sorting data. Designing tables always depends on the context of the presentation. Data is usually arranged alphabetically or chronologically. However, it may make more sense to sort your data according to key figure amounts. This is when Excel comes in handy. Choose the “Sort and Filter” function before inserting the table into PowerPoint.

• Use icons or infographics to visually enhance your tables . Tables benefit greatly from appealing graphics. Icons, such as check marks or red crosses, can be used to indicate an accomplishment. Symbolic images for specific data groups – e.g., a car icon to display automobile sales figures – can help convey numbers in a more memorable way. Process bars can be displayed in the bottom corner to show milestones or the current progress of a project.

It’s worth taking the time to make your tables as coherent as possible. The audience will be able to follow along, won’t lose focus, and will need fewer clarifications. Careful preparation and clear content will ensure your presentation is a success.

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How to present Tables and Figures: An Ultimate Guide

by Peter Ebasone | Jul 10, 2020 | Writing

Introduction

Tables and figures are a great way to communicate your data in an easy and visually appealing way. In this article, you will learn how to present tables and figures that clearly communicate your message, based on recommendations by most Journals and Universities. This article focuses on the practical issues and is suitable both for writing a manuscript for publication and for a thesis/dissertation.

Every Table or Figure MUST be a stand-alone as a sequel to the preceding text. The reader must be able to understand it without further reference. It should be clear, labelled, abbreviations defined, and have a caption and legends which describe it clearly with the aim of making it as simple as possible.

Tables and figures are numbered chronologically in the order in which they appear in the text (for example, Figure 1 is referenced in the text before Figure 2 and so forth). The order of numbering for figures is independent of that for tables (e.g. Table 1., Table 2. AND Figure 1., Figure 2.).

Every table and figure included in your work MUST be referred to in a preceding text, preferably using parenthesis. For example: “We found no association between smoking and coronary artery disease (Table 1).”, “As shown in Table 1,…” or  “Results are shown in Table 1.”

In the text, the word Figure can be abbreviated as “Fig.”, but “Table” should not be abbreviated.

Place each Table or Figure as close as possible to the sentence where you first referred to it in the text. This can be after the paragraph, on the next page or before the next heading.

Reference the author(s) or authority if the table or figure is from or adapted from someone else’s work. Include the words “Adapted from” or “Adapted with permission from” followed by the author’s name and a citation or link at the end of the caption.

The structure of an effective Table

Typically, a table is made up of a caption or title, column titles and a table body (which contains quantitative or qualitative data), it may also include footnotes (Table 1).

1. Caption (Title):

The Caption, also called Legend should clearly inform the reader of what the Table is all about and how it’s organized. Tables are read from top to bottom, so titles are placed above the body of the table and are left-aligned.

2. Column titles:

Column titles are short, descriptive and include the units of analysis.

3. Table body:

Information on tables is usually presented in columns (from top to bottom). When using numerical data with decimals, try to make the decimal points line up whenever possible.

4. Footnote:

You can use them to further explain the data presented in the table. You can use symbols or abbreviations in the table and provide their full meaning in the footnotes.

The structure of an effective Figure

Figures may be graphs, diagrams, photos, drawings, or maps. Pick the simplest Figure which can convey your message most effectively. They should not repeat the information found in the Tables. Like Tables, Figures should be centred horizontally on the page.

1. Figure captions

The Figure caption should be descriptive, concise and comprehensive. Unlike Tables, Figures are read from bottom to up, so captions are placed below the figure and are left-justified (Figure 1).

2. The Body of the Figure or Image:

The reader must be able to read details without straining the eyes, so the Figure should be large enough and have a good image resolution. When using graphs, include axes labels, scale and units.

Formatting of Tables and Figures:

• Generally, Table gridlines should be invisible and only horizontal lines separating the caption, column titles and footnotes from each other should be left visible. Some journals may have a custom design for all Tables and Figures. When you submit your manuscript, these journals can modify it to fit their design in the published version.
• When you have multiple Tables and Figures, be consistent with the design.
• Keep Tables simple, preferably in black and white. Avoid using shouting colours, if you must use colours select a gentle colour like blue. Pick complementary colours that visually match. The bottom line, stick to black and white whenever you can.
• Use the same font for the entire table.
• Keep tables and Figures centred-justified.

The video below shows how to format a table in Microsoft Word.

Tables should be :

• Centred horizontally on the page.
• Numbered chronologically as they appear in the text.
• Referenced in the order they appear in the text.
• Labelled with the table number and descriptive title above the table.
• Labelled with column and/or row labels that describe the data, including units of measurement.
• Set apart from the text itself; the text does not flow around the table.

Figures should be:

• Centred on the page.
• Titled (beneath the figure) with the figure number (“Figure” can be spelt out [“Figure 1.”] or abbreviated [“Fig. 1.”] as long as you are consistent).
• Numbered in the order in which they appear in the text.
• Referenced in the order in which they appear in the text
• Set apart from the text; text should not flow around figures.

Bibliography

• Almost Everything You Wanted to Know About Making Tables and Figures

http://abacus.bates.edu/~ganderso/biology/resources/writing/HTWtablefigs.html

• Figures and Charts by The University of North Carolina at Chapel Hill

https://writingcenter.unc.edu/tips-and-tools/figures-and-charts/

• Figures, Tables and References

http://www.bris.ac.uk/Depts/DeafStudiesTeaching/dissert/Figures,%20Tables%20&%20References.htm

Dr Ebasone is a physician and PhD Candidate at the University of Cape Town. He is the Director of Research Operations at CRENC. He is charged with coordinating the International Epidemiology Databases to Evaluate AIDS (IeDEA) in Cameroon.

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16 comments.

This is a very nice guide. Dr Ebasone explains the presentation of data in very simple and clear terms. Following this can definitely make your data easy to visualise and understand

Thank you Doctor.

Thanks a lot for the great and straight to the point lecture doctor Ebasone! This will go a long way to contribute in my career development.

Thanks Dr ebadone for the clear orientations

You are welcome. Hope this can help you improve your tables and figures in your dissertation.

Thanks Dr for this explicit guide.

You are welcome Sonia.

Straight to the point and gives you most,if not all of what’s needed at the same time ….huge fan

Well-done doc Ebasone. I think it’s an extremely helpful piece.

Concise, precise, easy to read, just Excellent!!!

Thanks Doctor. Straight forward. Great job!

Très instructif Dr , Merci

Merci docteur

Just on point. Thank you Dr.

Kudos Dr. Vanes, Always get chills when I discover African, especially Cameroonians contributing the the world of research.

Very explicit. Thanks Doctor!

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Table Style in PowerPoint [What is it & How to Use It?]

By: Author Shrot Katewa

Table Styles are a cool way to add color and variations to the boring-looking tables that no one wants to read. They immediately draw the attention of the readers and make your presentation more interesting.

But, how do you add a table style to your tables in PowerPoint?

To add a table style in PowerPoint, first, select the table. Then, click on the “Table Design” tab. From the ribbon, click on the “More” button in the “Table Styles” section to open a dropdown with more options. Choose your preferred table style option to apply it to the selected table in PowerPoint.

In this article, you will get to learn the process in a step-by-step manner. Plus, I’ll also show you how to copy table styles from one table to another, how to customize a table style, and remove table styles! That, and much more!

So, let’s get started!

1. What is a Table Style in PowerPoint? (also known as Quick Style)

The table style or quick style in Microsoft PowerPoint is a gallery of predesigned table designs that you can use for tables inside your presentation slide.

The table styles suggested by PowerPoint in each presentation file are automatically curated to match the theme of the presentation. You can access the table style options in the “Table Style” group of the “Table Design” tab.

2. How to Apply a Table Style in PowerPoint?

In Microsoft PowerPoint, you can add any preformatted table style very easily using the “Table Design” tab. Here’s how to do it –

Step-1: Click on the “Table Design” tab

In the open slide, you have to first select the table. Then click on the contextual tab “Table Design” from the menu ribbon located at the top of the screen.

Step-2: Click on your preferred table style

In the “Table Design” tab, you have to now click on the downward arrow on the “Table Styles” gallery to expand it. Then select your preferred table style for the selected table.

3. How to Copy a Table Style in PowerPoint?

Microsoft PowerPoint does not have any feature that you can use to copy a table style. However, you can copy a table with a customized style and paste it into a different location. To do so, follow the 3 simple steps.

Step-1: Click on the “Copy” option

The first step is to copy a table with the preferred table style applied to it. Click on the table to first select it. Then “Right Click” on the table and select the “Copy” option from the right-click menu. Alternatively, you can press the “Ctrl+C” keys on your keyboard.

Step-2: Paste the table

The next step is to open the presentation slide where you want to copy the table style. Then “Right Click” on the slide and click on the “Keep Source Formatting” option under “Paste Options” in the right-click menu.

Step-3: Add contents to the table

Finally, all you have to do is add new content to the pasted table. This will create a new table with the same table style.

4. How to Customize a Table Style in PowerPoint?

In Microsoft PowerPoint, the table styles are generated based on the theme of the presentation slides. However, you can also customize the table design after selecting a style.

4.1 Customize Border of a Table in PowerPoint [Link to Existing Article]

To customize the table border in PowerPoint, you have to first select the table. Then click on the “Table Design” tab. Now all you have to do is use the options in the “Draw Borders” group to customize the table borders.

If you want to know more, check out my other article on how to add a table border in PowerPoint where I go in-depth into this topic!

4.2 Change Table Shading in PowerPoint

The “Shading” option in PowerPoint allows you to add texture, pattern, picture, etc. to highlight any table information. To change the table shading, follow the 2 easy steps.

Step-1: Click on the “Shading” option

In the “Table Design” tab, the first step is to click on the “Shading” option. It is the first option in the right column of the “Table Styles” group.

Step-2: Select your preferred color for shading

Now all you have to do is select your preferred shading options from the dropdown menu under the “Shading” option. You can select a color, gradient, texture, or picture for table shading (shown above).

4.3 Change Table Border Color in PowerPoint

To change the color of the table border in PowerPoint, you have to first click on the “Table Design” tab. In the “Draw Borders” group, click on the “Pen Color” option and select your preferred border color for the table from the dropdown menu.

Check out my other article on changing the border color of tables in Microsoft PowerPoint for more details.

5. Can You Save a Table Style in PowerPoint?

In Microsoft PowerPoint, you cannot save a table style as a template. The application only allows you to use the automatically generated table styles. While you can customize the table styles, you cannot save them as a template.

6. How to Apply a New Table Style in PowerPoint?

Microsoft PowerPoint offers a very easy process to apply a new table style to an existing table on a presentation slide. The process of applying a new table style or changing a table style is the same. All you have to do is follow the steps detailed in section 2 of this article .

7. Table Style Options in PowerPoint

The “Table Style Options” in the “Table Design” tab in Microsoft PowerPoint allows you to choose which part of the table to emphasize. You can select any or all of the six options available in the group.

7.1 Header Row

The “Header Row” option in the “Table Style Options” group will highlight the top row of the table. Depending on the table style, you can use this option to highlight and bold the text in the first row to put emphasis on it.

7.2 Total Row

The second option in the “Table Style Options” group is the “Total Row” option. You can select this option only when there is a “Total” row in the PowerPoint table. The “Total Row” option will highlight the row that shows the total of the table values.

7.3 Banded Rows

The “Banded Rows” option will add separate shades of color for alternating rows. This helps to visually separate the rows in the selected table.

7.4 First Column

The “First Column” option will turn the text on the first column of the PowerPoint table into bold font. This will help you to emphasize the information in the first column.

7.5 Last Column

In the “Table Style Options” group, you can select the “Last Column” option to highlight the information in the last column of the table. This will turn the text on the last column into bold fonts. 

7.6 Banded Columns

The “Banded Columns” option in the “Table Styles Options” will create a separate look for alternating columns in the PowerPoint table. The banded columns make it easier to clearly separate the information on each column. 

8. How to Remove Table Style in PowerPoint?

In Microsoft PowerPoint, you can remove the applied table style to revert a selected table back to the default look. To remove the table style, follow the 3 simple steps.

The first step is to select the table for which you want to remove the style. Then click on the “Table Design” tab in the menu ribbon located at the top of the menu ribbon.

Step-2: Click on the “Table Styles” gallery

In the “Table Styles” group of the “Table Design” tab, click on the “More” option which is the downward arrow. This will open the “Table Styles” gallery.

Step-3: Click on the “Clear Table” option

Scroll all the way down to the bottom of the “Table Style” gallery. Then all you have to do is click on the “Clear Table” option to remove the table style.

Credit to  drobotdean  (on Freepik) for the featured image of this article (further edited).

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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Association of Librarians & Archivists at Baptist Institutions (ALABI) Presentation

Marcia Phillips, coordinator of the Davie County Public Library History Room, has been working as a part-time Metadata Specialist for Special Collections & Archives over the past year. Her focus has been on describing the tapes we had digitized as part of our CLIR grant. She recently gave a presentation to the Association of Librarians and Archivists at Baptist Repositories (ALABI) and this presentation follows below:

ALABI Conference Presentation by Marcia Phillips

Documenting the Evangelical Movement of the 20 th Century within the Baptist State Convention of North Carolina has been the work of the staff members of the Special Collections Department for some time. Wake Forest University was the primary repository for over a century of the materials of the Baptist State Convention of North Carolina and hundreds of its churches. This particular collection is now digitized from 1500 original reel-to-reel tapes submitted by the convention. This project was supported by a Recordings at Risk grant from the Council on Library and Information Resources (CLIR). The grant program is made possible by funding from the Andrew W. Mellon Foundation.

The Baptist Historical Collection began to include recordings of convention meetings during the mid 20 th century and this particular group spans 1938-1980, capturing a time of tremendous growth and also transition in the State Baptist Convention. It is a unique collection, occurring as emerging technology allowed for the first time the capacity to capture and preserve the ability to hear the actual spoken words from convention floors including the speaker’s tone, inflection and often passion, which brings insight and clarity but also transmitted the heat of challenges during a crucial time in the convention’s existence.

The recordings feature a wide range of types and subjects. Many are sermons preached to “messengers,” as the attendees are called, as the cornerstone of convention meetings and in specialized conferences on topics like evangelism or the family. Many others were convention business meetings that served its purposes, from the mundane election of officers to often heated discussions of resolutions and hot topics of the day…and there were plenty of these. Still other tapes were informative speeches on topics such as psychology, creationism and even telephone etiquette. Finally some were of music, ranging from classic organ hymns to gospel songs by church choirs to Debby Boone singing “You Light Up My Life” and even “What the World Needs now is Love, sweet love.”

These tapes also provide a microcosmic view of the shifting tides of the evangelical movement in the last century. The times they were indeed changing and the Baptists discussed, adjusted, resisted, adapted and changed as needed. Speakers represented old and new forces at work in evangelical Christianity, alongside the reading of ancient words.

The Baptists of North Carolina have always embraced new means of communicating the Gospel, as evidenced by early tapes that explained how best to capitalize on the then new technology of radio broadcasting (the Baptists were among the first to utilize it among denominations) and this collection includes a selection of 15 minute radio broadcasts from the 1940s.

However, recording it was a learning curve, as all technology provides, where many speakers, especially in the convention meetings, seemed to forget the presence of a microphone while others found it an enhancing friend. After all, it was the era of Billy Graham, a North Carolina native son who was also a repeated speaker on these tapes. Preaching is a physical as well as vocal exercise and being tied to a microphone created its own dilemmas. Preachers wandered around the platform, away from the stationary microphone, for some time before technology introduced the idea of it being attached and traveling with them.

The tapes, particularly business meetings, also featured speeches from the audience. Volumes waxed and waned and often required repeated close listening to a voice far removed from the mike. Technological issues included the original sound volume being too low, echoes, mechanical shrills and the habit of recording over previously recorded material. Seemingly there must have been a surplus of copies of Handel’s Messiah as performed by the Wake Forest College Choir available for reuse. On more than one occasion, a testy business meeting would conclude its recording, only to be followed by a rousing rendition of the Hallelujah Chorus. Oddly it often seemed more appropriate than incongruous.

There was much to be discussed on the convention floor in the second half of the 20 th century, with multiple topics falling under the broad LCSH heading of Christianity and Culture – Civil Rights, the Feminist Movement, abortion, the motion picture and rock music industries’ influence on Baptist youth, the Vietnam War and even the effect of the Baby Boom generation’s coming-of-age upon the capacities of the convention’s seven colleges and universities.

One college in particular underwent massive changes in a physical move across the state and also shifting priorities. Wake Forest College morphed from a small Baptist school into a world class university during this 40 year span with the ensuing shifts in leadership on its board of trustees and administration as the Baptists reluctantly let their “grown daughter leave home” (this a direct quotation and oft repeated analogy of their conundrum). It is fitting those taped debates landed here at Wake Forest University because they reveal this institution’s transformation.

The implications of so much upheaval in the society troubled Baptist convention messengers but also challenged them to stay true to their calling and to the 1925 and then the 1963 Baptist Faith and Message.

The 20th century evangelical movement in which the Southern Baptist Convention was swept along also saw one of its own, Jimmy Carter, be elected President of the United States in 1976. The cream had indeed risen to the top and produced an influential voice for the straight and narrow. There was much rejoicing about this in the North Carolina Baptist Convention tapes, even as this level of involvement in politics made them more than a little nervous. To widen and be inclusive or “hold the line” marked a growing division within the North Carolina Baptists, spiritually even more than politically.

The Evangelical movement of the 20 th century was dominated by a theological shift and struggle between old beliefs of those who held to the Fundamentals and new ideas emerging from more modernist teachings. This showed up in the North Carolina Baptist Convention in its many discussions captured in these recordings. The loyalty to the Bible was never questioned but interpretation of its words challenged its devoted preachers to examine how they would present it to their congregations. In addition, new translations of the Scriptures were being printed and distributed to where many speakers began a sermon with chapter and verse but also which translation they were reading. This debate over holding to the tried and true was not in a vacuum but in real time, the next Sunday morning in thousands of church sanctuaries across the state.

This debate was also reflected not only in the carefully chosen speakers for meetings but also the elected leadership of the convention. Positions on such practices as whether Baptism by immersion was the only acceptable means for church membership pitted old school, small town pastors against degreed seminary professors. Voices emerged from zealous North Carolina men like M.O. Owens and Vance Havner who were passionately fighting for the soul of their association. By the end of these tapes in 1980, the emerging Conservative Resurgence that would culminate in the revised 2000 Baptist Faith and Message had produced leaders for the larger Southern Baptist Convention, men like Adrian Rogers and Charles Stanley, who spoke to the North Carolina Baptist Convention and whose sermons still dominate the air waves today. The 1970s was a turning point in the convention reflected often in the jarring and sparring heard in these recordings.

The uniqueness of such a varied selection of recordings provided its own logistical challenges. Some held lengthy sermons where the exposition of Bible chapters were heavy with meaning. Others were rather dry business meetings where the fine details of Roberts Rules of Order were intentionally followed to maintain order…right up to the point where they weren’t when a heated discussion broke out on the convention floor. The speakers may not have been always loud and clear but the gavel was always right next to the microphone when pounded on the pulpit! Capturing rowdy debates in summarized words proved as challenging as translating spiritual insights into condensed form. Then finding a LCSH listing for topics like church autonomy created its own dilemma. I often felt like I was squeezing these passionate Baptists into a box (almost literally on a spreadsheet) and they were fighting back, resisting being stereotyped.

The tapes varied in length from snippets of a musical selection to 45 minute sermons to hours long business debates. The challenge of listening to and entering the data for each in 20 minutes on average, when I had to rewind and listen carefully for the pronunciation of a tricky name or soft spoken reference, made me thankful for the fast forward button.

Most tapes had begun recording even after the speaker began (always making me wonder if the person with his finger on the RECORD button never saw it coming). Usually the recordings begin with an abrupt mid-sentence word, with no introduction of the speaker or Bible reference captured. Googling the words of the verse for the correct reference or speculated spellings of the preacher’s name to the background of the beginning joke became the norm. I even kept my own Bible within reach to confirm a reference. To be doing anything other than diligently listening to the sermon goes against everything in my upbringing as a front row pastor’s kid.

There were also times when I found myself being blessed by good preaching even while diligently typing away and editing the best descriptive language I could muster on their behalf. I felt the responsibility of getting this right for those preachers of the past and for future researchers.

Incidentally those traditional beginning jokes are now classics. To their credit the speakers most often told jokes on themselves and only rarely about their parishioners. The best one had to have been by an out-of-state visiting speaker who got up to speak following a particularly vocal disagreement (Shall we say fight?) on the convention floor. He told the story of the two men fighting out some difference of opinion with fisticuffs while a crowd circled around them, cheering them on – “Fight! Fight! Fight!” Suddenly an Irishman burst through the onlookers and ran up to the pair, whipped off his coat and threw it on the ground and said “Is this a private fight or can anyone join in?” Laughter often relieved the tension in the air. In opening jokes and concluding touching stories, I was reminded of what great storytellers these preachers were. Being captured on tape preserved that and every other contribution they made to spiritual life.

It was during this troubled time that, intentionally, black preachers from their sister denomination were invited to speak to the convention. Routinely, they brought their own musicians and even congregants so the whole atmosphere changed and became charged by their energy. These preachers did not hesitate to mention Civil Rights issues and were admirably bold in confronting their brothers after emphasizing that they were indeed brothers. Their unique style of preaching, accompanied by more than the average number of “Amens” and other loud encouragement from the listeners presented its own challenges in listening. These were the times when the back arrow would come into play a lot.

Some logistical issues included identifying the date of the recording, if not indicated on the original labeling. They were not strictly in chronological order but clues utilized included other messages by the same speaker, timely topics, business meetings topics that could be verified or even quick mentions of historic events that could be triangulated such as the election of President Kennedy (the first Catholic ever) but before he was inaugurated. (Incidentally, the Baptist convention discussed it at length but ultimately decided to send their wishes of congratulations and promise of support with prayers in a formal statement like all other presidents in spite of their religious differences.) Other less interesting clues mention the upcoming Thanksgiving date which helped narrow down the possible year. Several dates were determined by the date of death of the speaker. Most dates could ultimately be identified or at least given a Circa reference although a few lone ones remain “Undated.”

The oldest recording verified so far, from 1938, popped up oddly in a mix from the 1950s so it appeared to be perhaps a typo until I was able to confirm that it was indeed 1938 due to several clues, including the scratchy nature of the sound. It was a unique recording of a college chapel program at Wake Forest College, while still located in the town of Wake Forest, that brought back a handful of retired professors to briefly address the present study body. These men’s names represented the shaping influence of theology in the early 20 th century who had taught and written for and impacted a generation of pastors. They were all elderly and indeed the death of one of them within months of this recording nailed down the date for certain as 1938. Given the time frame and their ages, it may well be the only recording in existence of the actual voices of these men, a real and rare treasure perhaps for some future researcher or even a descendant.

Because these taped reels were not labeled necessarily with an eye to preservation and certainly not being transformed into another medium, the sessions were often labeled something like “Tuesday A.M. Meeting.” Finding an appropriate title was often an exercise in exploring existing options for a good fit.

An additional challenge in cataloging these tapes was in capturing accurately the names of speakers, usually just one preacher but often many more in business meetings. Names that were quickly mumbled or abbreviated because clearly known to the crowd then sent me stalking them in obituaries (amazingly a few are still alive) and online church chronicles, to get the name and spelling correct for search term purposes. Many of them are not on the LCSH list. I always felt badly that my own name shows up there but not that of some faithful pastor who has served decades at a church on a country highway, just beyond the “Resume Safe Speed” sign. They deserve this acknowledgement.

One group in particular were almost never clearly identified by their personal names. The vast majority of women, whether giving committee reports, missions updates or being honored (but never preaching) were identified by their husbands names unless single. For instance, in one session, the convention gave a missions award to Grady Wilson, well known evangelist on Billy Graham’s team, and to Mrs. Tom Womble. Fortunately I know Mrs. Womble (90 years old this year) living at a senior facility near us so I know my friend’s first name is Jo and found out her maiden name is Maiston. I was able to enter her name alongside his in the cataloging. Other wives’ personal names are more challenging to find but it has become a personal project to attempt the restoration of her name. I know personally how much a pastor’s wife contributes to church life and they deserve to have their individual names recorded for history.

It was intriguing to hear selections from a wide range of famous sermons to testimonies by Hollywood actors to the voice of historians like Kenneth Scott Latourette and John Woodward, the collector and organizer of this collection for many decades. The room was filled with the voices of orators like Foy Valentine quoting Virginia Brasier’s “This is the age of the half read page.” There were glimpses into moments in history such as the recounting of Wake Forest College closing early the spring of 1861 so the students could enlist in the exploding Civil War as well as missionary accounts from modern revolutions in Cuba and Africa. Finally, much was recounted of the Baptist State Convention’s contribution to local landmark institutions like Wake Forest University and the Baptist Hospital (still locally called that although now Atrium and a major researcher in cancer), alongside its other charitable institutions such as the Children’s Homes. The compassion and generosity of this generation of Baptists was impressive.

Forty years have lapsed since this group of taped recordings ceased and the State Baptist Convention of North Carolina has continued to evolve to meet the challenges of the times. So this was like a snapshot in time, or more accurately, voices from the past. They echo from another era but there is no better way to step back in time and experience that era than to turn up the volume and listen to their words in their own voices.

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