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• Presentations

How to Present a PowerPoint Slideshow With Presenter View (+ Video)

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Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

• In Presenter View , this display keeps your  speaker notes  in view to reference while speaking.
• You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
• A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
• Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View. 

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently. 

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on  Presenter View  on the  Slide Show  tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display. 

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

• It helps your slides look better.
• It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner. 

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation. 

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions. 

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows. 

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see. 

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message. 

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail. 

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this. 

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

• easy-to-edit text placeholders
• photos and illustrations throughout
• charts and infographics
• pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.  

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our  eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note:  This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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• Slidesgo School
• PowerPoint Tutorials

How to Use the Presentation Modes and the Screen Recording Features in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation .

Presentation Modes

Presentation modes — set up slide show, presentation modes — record slide show.

• There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
• To access the presentation modes, go to the Slide Show tab.
• The first two options allow you to start the presentation from the beginning or from the currently selected slide.

• If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.
• If you choose Custom Slide Show, you can select which slides to display in your presentation.  First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.
• In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
• Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial .
• If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.
• If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
• There are several checkboxes regarding whether to play narrations, use timings and show media controls.

• In the Monitors group you can choose which screen to display your presentation.
• The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.
• Open your presentation in PowerPoint.
• Go to the Slide Show tab.
• In the Set Up group, click Set Up Slide Show. A new window will open, where you’ll find several options.
• In the top-left corner, under “Show type”, you can choose whether the presentation will be in fullscreen with speaker notes, windowed, or in fullscreen without speaker notes or the menu bar.

• Under “Show options” you can choose whether to show the presentation without narration or animations, or disable the hardware graphics acceleration (for better performance). You can also set the pen and laser pointer color.

• Under “Show slides”, you can choose which slides to show in your presentation. You can select all of them, a specific range or a custom slideshow.
• There are other settings to determine how to advance slides (manually or using timings), what the resolution will be and whether to use the presenter view.
• Click Record Slide Show. From the drop-down menu, select From the Current Slide or From the Beginning.
• A new window will open, along with the presentation in fullscreen mode. At the top-left you’ll find a button to start recording.

Do you find this article useful?

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How to Use the Presenter View in Google Slides

Google Slides, like PowerPoint, has different presentation modes that can come in handy when you’re presenting and you want your slideshow to look smooth. Whether you’re looking for slides only, speaker notes or the Q&A feature, in this new Google Slides tutorial, you’ll learn about these and their respective settings. Ready? Then let’s explore the presenter view! 

How to Download Google Slides Templates

When preparing a presentation, many people start panicking because they realize how much time it will take to edit each and every slide. Creating them from scratch, filling them in, looking for pictures, moving the elements...How stressful! But there is a solution that saves you a lot of time. We're sure that you've browsed the internet for templates, or basically, pre-established designs and elements, that can be downloaded for free and can be edited to your liking. Are we right? Then, we have some good news for you!

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Present Better with PowerPoint Presenter View: Tips & Tricks

The PowerPoint presenter view is the ideal tool for your presentation. The PowerPoint presenter view is the ideal tool for your presentation. It allows you to display your speaker notes and slides on your computer while presenting. Meanwhile, your audience will see the presentation without your notes on another screen or projector.

What is PowerPoint presenter view?

The PowerPoint presenter view is a presentation mode that allows presenters to see a preview of the next slides as well as their speaker notes. The advantage of this mode is that your audience will only see the current slide and nothing else.

PowerPoint presenter view: advantages

Presenter view offers a number of features that can help you streamline and improve the flow of your presentations:

1. You can add notes to each slide. This gives you more freedom and you won’t have to struggle with clumsy index cards. You can individually design the notes for each slide and, when you switch slides, you’ll see that slide’s notes as well.

2. You always see the current slide number (e.g., slide 5 of 13). That way, you can begin preparing for the next slide. You receive an overview of the entire presentation throughout.

3. A preview image on the side of your presentation always shows you the next slide.

4. A timer notifies you of how much time has elapsed. This is especially helpful if you have a limited amount of time to present.

5. You can use the pen tools to mark, highlight and augment your slide content . These freehand markups can even be saved afterwards.

6. You can view a thumbnail overview of all your presentation slides. This lets you choose slides freely and jump from slide to slide.

7. You can use the magnifying glass to enlarge individual sections of the current slide. The virtual laser pointer allows you to highlight specific points .

8. During breaks and discussions, you can fade to a black screen and don’t have to turn off the projector. This allows you to restart the presentation in less time.

How to set up PowerPoint presenter view with a projector 

PowerPoint presenter view requires two separate monitors. This often includes a projector. Here’s how to properly set up a projector:

1. Connect your laptop to the projector. Make sure the laptop isn’t switched on.

2. When you turn on the laptop, the projector will recognize it as a second screen.

3. When you start Microsoft PowerPoint, you should see the same image on both screens.

4. Now press the Windows + P key combination and then select Extend . Click on the check mark to the right of Presenter View in the Slide Show tab.

5. You’ll now see the different views on your two monitors. As the presenter, you’ll see the presenter view while your audience will see the current slide.

6. Normally, presenter view is automatically displayed on the correct monitor (namely, yours). If it still appears on the audience screen, set it to Primary Monitor in the Monitor drop-down menu. Presenter view should now run on your monitor.

How to disable PowerPoint presenter view  

To disable presenter view during your presentation, simply uncheck the Presenter View box in the Slide Show tab.

Tips for optimal use of the PowerPoint speaker view

1. practicing the presentation in advance.

If you want to use this tool effectively, you should be confident in using it . Therefore, test it extensively beforehand to be able to confidently operate the tool when it matters. In addition, also go through your presentation whilst projecting the speaker view. This way you can guarantee a more fluent presentation and fill in missing or insufficient notes.

2. Designing effective presentation notes

To ensure your notes are effective, keep them concise and to the point so you can access them quickly and easily during the presentation. Avoid long paragraphs and instead focus on bullet points that summarize the main ideas and important details .

By highlighting key terms or using abbreviations , you can make your notes easier to read. Your notes should also be large enough. To adjust the size of notes and previews, simply drag the edges of the relevant elements until they reach the desired size.

Be sure to structure your notes well to support the flow of your presentation and ensure a smooth transition between slides.

3. Managing time and breaks during the presentation

The integrated timeline allows you to always keep track of time during the presentation. To make the best use of your time, it is important to plan your presentation carefully and include breaks, if necessary, to give your audience time to process the information.

Be sure to use pauses deliberately, for example, to answer questions or emphasize important points. Also use the time display to keep track of your presentation speed so you don’t speak too fast or too slow to keep your audience’s attention.

This way, you guarantee a well-structured and engaging presentation that is both informative and enjoyable for your audience.

4. Integration of interactive elements

It’s no secret that interactivity in presentations helps keep the audience’s attention . Speaker View in PowerPoint offers the possibility to insert media and interactive elements into your presentation to make it more visually appealing and interesting.

For example, you can integrate videos, audio clips, animations, and interactive polls . Use the Speaker View to control the flow of media playback and make sure everything works smoothly.

For more ideas on how to make your presentations interactive, see the article “ Interactive presentations “.

5. Updating slides

PowerPoint presenter view allows you to update slides during your presentation. Dies This is really useful if you’ re in a team working on your presentation and changes are still being made, possibly right up to the last minute. To activate this setting, go to Set Up Slide Show from the Slide Show tab and select Keep slides updated .

Pro tip: Use shortcuts during your presentation

Shortcuts are keyboard combinations that allow you to quickly access certain PowerPoint functions. Here are five useful shortcuts which can simplify your presentations, especially in presenter view:

• Fade to the next slide by pressing the Enter key or the right or down arrow keys .
• To go back to the previous slide, press either the up or left arrow key .
• To jump to the last slide of your presentation, press the End key .
• If you want to skip slides during your presentation, press the slide number on your keyboard + Enter .
• To make your screen appear white or black, select either W or the comma key for a white screen and B or the period key for a black screen . These functions can be especially helpful when you want to make sure that the audience’s entire attention is on you and not the screen.

For more useful shortcuts to make working with PowerPoint easier, feel free to check out our blog .

Use PowerPoint presenter view for better presentations

Presenter view makes it much easier for you to present and navigate your presentation. Thanks to many useful features, you can make your presentation more fluid and hold your audience’s attention.

Feel free to contact us at [email protected] with any questions about presenter view and PowerPoint in general. We’ll help you out.

Are you looking for visually supportive and professionally designed slide templates? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

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May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

• If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
• If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How can I edit a presentation while in presentation mode?

I'm looking for a way to present to a live audience and incorporate their input into my presentation. With a "static" presentation, you have to keep taking down, editing, and then re-presenting the slide deck. I'm looking for a way to incorporate and save changes directly into the live presentation.

I use Keynote and PowerPoint, so a method to accomplish this with either would be ideal. But I am open to a solution that requires something else.

• microsoft-powerpoint
• presentations
• iwork-keynote

• I would gladly take a hack for PowerPoint or Keynote. That would be the preferred method –  Max Phillips Commented Jan 10, 2017 at 21:46
• Would a PDF with fillable forms meet your requirements? It's not clear what sort of input you want to accept. If it's just text, then running a PDF reader in full-screen mode might do what you want. –  AFH Commented Jan 10, 2017 at 22:19
• There is no hack. This behavior has been "normal" in Powerpoint at least for quite a while. 99% of people present by duplicating their screen (same thing on projector and their computer) but if you extend your display to the projector Powerpoint by default uses a different mode that has a special view on the computer display an the full-screen slide on the projecting display. And... you can edit in real time, while presenting, with live updates to the slides. –  music2myear Commented Jan 10, 2017 at 23:00

3 Answers 3

For Windows:

PowerPoint has had this capability for quite some time. The key is to NOT duplicate your computer screen with the presenting screen ( TV, projector, other screen, etc. I'll use "projector" in this how-to for simplicity purposes. ) The only requirement is that you have some screen besides the projector.

With a Windows computer, when you connect to a projector use the Win + P command and choose the Extend the display. This means that your computer screen and the projector will show different things. You can also do this in Display Settings if you're more familiar with that.

PowerPoint has some intelligence to determine which screen is a projector and which is not, but if you need more control over which screen the presentation is on and which one will be your control screen, in the Slide Show tab you'll find Set Up Slide Show, which includes settings for this.

Another thing to keep in mind is that Presenter View (also an option in the Slide Show tab) can make things a little more difficult, but not much. When using Presenter Mode, the default behavior is for the Presenter Mode window to go full-screen, and you cannot edit in Presenter Mode. However, resizing the Presenter Mode window should allow you to easily bring up the main PowerPoint window, which is where the magic will happen.

So, all that aside, the meat of the solution:

Just edit the darn thing. That's all it takes.

With the presentation running happily away on the projector and the main PowerPoint window up on your computer screen, you can edit as much as you please and your edits will be reflected in real-time in the presentation itself ( Note: I've known about the Presenter Mode and running presentations on multiple monitors for years, but am only testing the specifics of editing in PowerPoint 2016. I do not know how the behavior is different in previous versions. ).

I don't know. I could not find specific documentation of this ability/feature for either Keynote or PowerPoint for Mac. While in Windows the Presenter view can be resized, some suggest this is not an option in Office for Mac.

One work around would be to use the Freeze capability of most projectors to freeze the current image on the screen, then exit the presentation on the computer, edit the slideshow, begin it at that slide again, and then unfreeze the projector image.

• I'm pretty familiar with extended desktop. It's what I work in most of the time. Is this procedure the same on Mac? And what version of PowerPoint are you using? –  Max Phillips Commented Jan 11, 2017 at 16:26
• Macs an Keynote have generally encouraged people to use the extended desktop, so I'm not surprised you're more familiar with that mode. Unfortunately, I do not have the ability to test on an Apple computer. I tested this while writing the answer on Office 2016, which is the same version available for Mac. –  music2myear Commented Jan 11, 2017 at 16:38
• I just can't figure out how to resize the Presenter Mode window. If I play the show without presenter view it takes over the PowerPoint module, there is no window behind it. –  Max Phillips Commented Jan 11, 2017 at 16:44
• Interesting. I know the feature isn't new (or limited) to 2016 because of the answers to this question from 3 years ago: superuser.com/questions/681019/… –  music2myear Commented Jan 11, 2017 at 17:04
• I'm trying to find documentation on the Mac versions. –  music2myear Commented Jan 11, 2017 at 17:04

For Mac using PowerPoint 16:

Open the presentation you want to show. On the Mac menu bar go to window and click New Window.

This will pop out a duplicate PowerPoint presentation. Drag one of them to the second monitor and run it under setup option: "Browsed by an individual (window)"

You can now edit and add slides on the fly in the window that remains on your main desktop without interrupting the presentation. You can even edit the slide that you are currently showing on the screen and it will update automatically as you change it.

• TIL. Sweet. I'm glad you were able to figure it out. Feel free to mark this as the answer, but I'd also recommend modifying your original question to indicate you're talking about Mac OS, which would help clarify why my answer was not the best. –  music2myear Commented Jan 11, 2017 at 23:11
• I want to give credit it where it's deserved. I wasn't trying to steal it. Just wanted to make sure that it was out there for people to find. –  Max Phillips Commented Jan 12, 2017 at 4:43
• No worries. We're about the best answers, and sometimes details such as the OS you're limited to help make sure answers that sound like they may have multiple possible answers can be narrowed down to the right one. –  music2myear Commented Jan 15, 2017 at 19:23

Windows 7 x64 using PowerPoint 2016

When using two screens make sure to uncheck "Use Presenter View" and start your slideshow

On Screen 1 you will be able to edit text on the fly and even add slides.

On Screen 2 you will see updates in real-time. If a slide is added in Screen 1 then you will need to activate Screen 2 and press the left or right arrows respectively.

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How to time slides on PowerPoint

Timing slides in PowerPoint enhances your presentation flow, ensuring smooth transitions between slides.

How to time slides on PowerPoint: A Step-by-Step Guide

Step 1: open your powerpoint presentation.

Step 2: Navigate to the “Transitions” Tab

Step 3: Set the Timing for Each Slide

Step 4: Apply Timing to Multiple Slides

Step 5: Test the Slide Timing

Step 7: Adjust Timing as Needed

Faqs are here to guide, how do i set a specific time for each slide in powerpoint, can i apply the same timing to all slides, can i manually adjust the timing during a slideshow, create ppt using ai.

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PowerPointで簡単画面録画：初心者向け完全ガイド | ユースフル

はじめに：PowerPointでの画面録画の魅力

Excelユーザーのみなさん、こんなお悩みはありませんか？

• 画面録画ソフトを別途インストールするのが面倒
• 既存のソフトで簡単に画面録画ができないかと思っている
• PowerPointの隠れた機能を最大限に活用したい

実は、多くの人が日常的に使用しているMicrosoft PowerPointには、優れた画面録画機能が隠れています。この機能を使えば、追加のソフトウェアをインストールすることなく、簡単に画面録画を行うことができます。このガイドでは、PowerPointを使った画面録画の方法を、初心者の方でも理解できるよう、具体的な手順とともに詳しく解説します。

このガイドを通じて、PowerPointの隠れた機能を発見し、効率的な画面録画テクニックを習得しましょう。

PowerPointでの画面録画：基本の手順

PowerPointを使って画面を録画する基本的な手順は以下の通りです：

• PowerPointを開き、新規プレゼンテーションを作成する
• 「挿入」タブをクリックする
• 右側にある「画面録画」ボタンをクリックする
• 録画したい画面領域を選択する
• 録画を開始し、必要な操作を行う
• 録画した動画をスライドに挿入する

これらの手順を詳しく見ていきましょう。各ステップで注意すべきポイントや、より効果的な使用方法についても説明します。

詳細な手順：PowerPointで画面を録画する方法

1. powerpointを開き、新規プレゼンテーションを作成する.

まず、PowerPointを起動し、新しい空のプレゼンテーションを作成します。特別なテーマやデザインは必要ありません。シンプルな白紙のスライドから始めましょう。

2. 「挿入」タブをクリックする

PowerPointの上部にあるリボンメニューから「挿入」タブを選択します。このタブには、様々なオブジェクトや媒体をスライドに挿入するためのオプションが含まれています。

3. 「画面録画」ボタンをクリックする

「挿入」タブの右側に「画面録画」ボタンがあります。このボタンをクリックすると、画面録画のオプションが表示されます。

4. 録画したい画面領域を選択する

画面録画ダイアログが表示されたら、録画したい画面の領域を選択します。以下の選択肢があります：

• 特定の領域を選択：マウスでドラッグして録画したい領域を指定できます
• 全画面を選択：画面全体を録画したい場合は、画面全体を選択します

また、以下のオプションも設定できます：

• 音声の録音：チェックボックスをオンにすると、システム音やマイクからの音声も録音されます
• ポインターの記録：マウスカーソルの動きを記録したい場合はこのオプションを選択します

5. 録画を開始し、必要な操作を行う

設定が完了したら、「録画」ボタンをクリックします。3秒のカウントダウンの後、録画が開始されます。録画中は、通常通りコンピューター上で操作を行います。

録画を一時停止または停止するには、以下の方法があります：

• Windows + Shift + Q キーを同時に押す
• 画面上部中央にカーソルを移動させ、表示されるコントロールパネルを使用する

必要な操作が完了したら、上記のいずれかの方法で録画を停止します。

7. 録画した動画をスライドに挿入する

録画が終了すると、自動的にPowerPointのスライドに動画が挿入されます。この動画は、通常の PowerPoint オブジェクトと同様に編集やフォーマットが可能です。

PowerPoint画面録画の高度な機能

動画の編集とフォーマット.

PowerPointに挿入された録画動画は、様々な方法で編集やカスタマイズが可能です：

• トリミング： 「ビデオツール」＞「再生」タブで、動画の開始時間と終了時間を調整できます
• スタイルの適用： 「ビデオツール」＞「形式」タブで、動画にボーダーや効果を追加できます
• ブックマークの追加： 動画の特定の時点にブックマークを追加し、素早くナビゲートできます
• 音量調整： 「ビデオツール」＞「再生」タブで、動画の音量を調整できます

録画した動画をPowerPoint以外で使用したい場合は、以下の手順で書き出すことができます：

• 「ファイル」＞「エクスポート」＞「ビデオの作成」を選択
• 品質設定を選択（1080pまたは4K UHDを推奨）
• ファイル名と保存場所を指定
• 「保存」をクリックして書き出しを開始

この方法で、PowerPointプレゼンテーションとは独立したMP4ファイルとして動画を保存できます。

画面録画を成功させるためのヒントとコツ

• 不要なアプリケーションやブラウザタブを閉じて、デスクトップをクリーンな状態にする
• 録画したい内容を事前にリハーサルし、スムーズな流れを確認する
• マイクを使用する場合は、音声品質をテストする
• ゆっくりと明確に操作を行い、視聴者が理解しやすいようにする
• 必要に応じて、マウスカーソルで重要な部分を指し示す
• 長い沈黙を避け、操作の説明を適宜加える

3. 編集とフォーマット

• 不要な部分はトリミングして、動画を簡潔にする
• テロップや図形を追加して、重要なポイントを強調する
• 適切なサムネイル画像（ポスターフレーム）を設定し、動画の内容を分かりやすく示す

4. パフォーマンスの最適化

• 高負荷のアプリケーションや複雑なアニメーションを含む場合は、録画品質を調整する
• 長時間の録画は複数のセグメントに分割し、後で結合することを検討する

よくある間違いと解決策

PowerPointで画面録画を行う際、以下のような間違いに注意しましょう：

• 問題点：必要な部分が録画されていない、または不要な部分まで録画されている
• 解決策：録画開始前に録画範囲を慎重に確認し、必要に応じて「全画面」オプションを使用する
• 問題点：システム音やマイク音声が録音されていない
• 解決策：録画開始前に音声設定を確認し、必要な音源を選択する
• 問題点：動画がカクカクする、または音声が途切れる
• 解決策：録画の解像度を下げる、または録画中は他のアプリケーションを閉じてリソースを確保する
• 問題点：ファイルサイズが大きすぎて扱いづらい
• 解決策：録画を複数のセグメントに分割し、必要に応じて外部ツールで結合する

これらの間違いを避けることで、より質の高い画面録画を作成できます。問題が発生した場合は、上記の解決策を試してみてください。

練習問題：スキルを磨こう

以下の練習問題を通じて、PowerPointでの画面録画スキルを向上させましょう：

問題1：基本的な画面録画

問題：デスクトップ上にあるテキストファイルを開き、内容を30秒間スクロールしながら読み上げる画面録画を作成してください。

• PowerPointを開き、新規プレゼンテーションを作成
• 「挿入」タブから「画面録画」を選択
• デスクトップ全体を録画範囲として選択
• 音声録音とポインターの記録をオンに設定
• 録画を開始し、テキストファイルを開いてスクロールしながら内容を読み上げる
• 30秒経過後、Windows + Shift + Q キーで録画を停止

解説：この練習問題は、基本的な画面録画の流れを理解し、音声とマウス操作を含む録画を作成するスキルを養います。録画後は、音声の明瞭さとマウス操作の滑らかさを確認し、必要に応じて再録画や編集を行ってください。

問題2：アプリケーションのデモ録画

問題：Microsoft WordでA4サイズの文書を作成し、タイトル、本文、画像を挿入する過程を2分間で録画してください。録画後、冒頭の10秒をトリミングしてください。

• PowerPointで画面録画を開始
• Microsoft Wordを起動し、新規文書を作成
• 文書にタイトル、本文を入力し、画像を挿入
• 2分経過後、録画を停止
• PowerPointで録画された動画を選択
• 「ビデオツール」＞「再生」タブで「トリミング」を選択
• 開始時間を10秒に設定してトリミング

解説：この練習問題では、特定のアプリケーション（Microsoft Word）の操作を録画し、その後で編集する技術を学びます。録画中は操作の流れを意識し、視聴者にわかりやすい速度で作業を進めることが重要です。トリミング機能を使用することで、不要な部分を簡単に削除できることを理解しましょう。

問題3：画面録画の書き出しと共有

問題：問題2で作成した画面録画をMP4形式で書き出し、YouTube用に最適化された設定を選択してください。

• PowerPointで問題2の画面録画を含むプレゼンテーションを開く
• 品質設定で「フルHD（1080p）」を選択
• 「インターネット品質」オプションを選択（存在する場合）
• ファイル名を付けて保存ダイアログでMP4形式を選択
• 適切なファイル名と保存場所を指定して「保存」をクリック

解説：この練習問題では、PowerPointで作成した画面録画を独立したビデオファイルとして書き出す方法を学びます。YouTube用に最適化された設定を選ぶことで、アップロード後の動画品質を確保できます。書き出されたMP4ファイルは、PowerPoint以外のアプリケーションでも再生や編集が可能になります。

高度なテクニック：プロフェッショナルな画面録画を目指して

1. ピクチャーインピクチャー効果の作成.

画面録画にウェブカメラからの映像を小さなウィンドウとして挿入することで、よりパーソナルな印象を与えることができます。

• PowerPointで画面録画を行う際に、ウェブカメラの映像も同時に録画する
• 録画後、ウェブカメラの映像を別のビデオファイルとして書き出す
• PowerPointのスライドに両方のビデオを挿入し、ウェブカメラ映像のサイズを小さくする
• ウェブカメラ映像を画面録画の上に配置し、角に移動させる

2. 注釈とハイライトの追加

録画後に注釈やハイライトを追加することで、重要なポイントを強調できます。

• PowerPointの「描画」ツールを使用して、動画の上に直接書き込む
• 重要な箇所で一時停止し、矢印や円を描いて注目を集める
• テキストボックスを追加して、補足説明を提供する

3. インタラクティブな目次の作成

長い画面録画の場合、視聴者が必要な部分にすぐにアクセスできるようにします。

• 録画の主要なセクションにブックマークを追加する
• 各ブックマークにリンクするボタンやハイパーリンクを作成する
• プレゼンテーションの最初のスライドに目次を作成し、各セクションへのリンクを提供する

4. ナレーションの後付け

録画後に高品質のナレーションを追加することで、音声品質を向上させることができます。

• PowerPointの「録音」機能を使用して、スライドごとにナレーションを録音する
• 必要に応じて、外部の音声編集ソフトでナレーションを録音し、PowerPointにインポートする
• タイミングを調整して、ナレーションと画面の動きを同期させる

まとめ：PowerPoint画面録画マスターへの道

PowerPointの画面録画機能は、簡単に使えるにもかかわらず非常に強力なツールです。このガイドで学んだテクニックを実践することで、プロフェッショナルな品質の画面録画を作成できるようになります。

重要なポイントを振り返りましょう：

• 基本的な録画手順を習得し、練習を重ねることが上達の鍵
• 音声品質とマウス操作の滑らかさに注意を払う
• 編集機能を活用して、より洗練された動画を作成する
• 高度なテクニックを段階的に取り入れ、表現力を高める

画面録画は、ソフトウェアのデモ、オンラインコース作成、プレゼンテーションの強化など、様々な場面で活用できます。PowerPointの隠れた機能を最大限に活用し、効果的なコミュニケーションツールとして画面録画を使いこなしましょう。

さらなるスキルアップを目指す方は、 ユースフルプロの各講座 をチェックしてみてください。より高度なPowerPointの使い方や、プレゼンテーション技術を学ぶことができます。

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Use keyboard shortcuts to deliver PowerPoint presentations

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

For a separate list of shortcuts to use while creating your presentation, go to  Use keyboard shortcuts to create PowerPoint presentations .

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts and some other common shortcut keys that apply while you're delivering your presentation with PowerPoint for Windows.

To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

If an action that you use often does not have a shortcut key, you can record a macro. For step-by-step instructions to record a macro, refer to the section “Record a macro” in Automate tasks with the Macro Recorder to create one.

During the presentation, to open a list of shortcuts, press F1. Use the arrow keys to move between the tabs in the Slide Show Help dialog box.

Get the PowerPoint 2016 keyboard shortcuts in a Word document at this link: PowerPoint 2016 for Windows keyboard shortcuts .

In this topic

Frequently used shortcuts, control the slide show, control media in the slide show, pointer and annotations in the slide show, rehearse the presentation, maneuver in presenter view.

This table lists the most frequently used shortcuts in PowerPoint for Windows.

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You can use the following keyboard shortcuts while you’re delivering your presentation in Slide Show (full-screen) mode, with or without  Presenter View .

Control media in the slide show 

These keyboard shortcuts work with video files imported from your computer or other device. They don't work with online video files.

Use the following keyboard shortcuts to control the pointer and to use it to create annotations during your presentation.

You can use these keyboard shortcuts when you are rehearsing your presentation.

You can use the following keyboard shortcuts while you’re delivering your presentation using Presenter View  in newer versions of PowerPoint.  Presenter View lets you look at your presentation with your speaker notes on one screen (your laptop, for example), while the audience views the notes-free presentation on a different screen.

When you are connected to a second display, Presenter View is shown automatically when you start the slide show. To start a presentation in Presenter View even if you have only a single display, press Alt+F5.

Tip:  If Presenter View does not start automatically with two displays, go the Slide Show tab, select the Use Presenter View checkbox, and select the preferred monitor.

PowerPoint help & learning

Screen reader support for PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts and some other common shortcut keys that apply while you're delivering your presentation with PowerPoint for macOS.

The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts in Microsoft 365 for Mac. For information about changing the key assignment for a keyboard shortcut, refer to Mac Help for your version of macOS or your utility application.

If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac .

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint for macOS. However, not all do.

To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

During the presentation, to open a list of shortcuts, press forward slash (/).

Pointer and annotations in the slide show

Navigate the presenter view on macos 10.15 (catalina) and later.

This table lists the most frequently used shortcuts in PowerPoint for macOS.

You can use the following keyboard shortcuts while you’re delivering your presentation in Slide Show (full-screen) mode, with or without the Presenter View .

Use the following keyboard shortcuts to control media during a presentation.

You can use the following keyboard shortcuts while you’re delivering your presentation using the Presenter View on macOS 10.15 (Catalina) and later, and when the keyboard control navigation is turned on. For instructions, refer to Turn on the keyboard control navigation .

Use the shortcuts in the table below to move in the Presenter View in PowerPoint for macOS.

Skip ahead in your presentation

You can use your keyboard to skip ahead several slides without the audience seeing the slides as you transition to the new slide.

Press the Tab key until you reach the Slide Navigator control (filmstrip).

Press and hold down the Option key and press the Left or Right arrow key repeatedly until you find the slide you want to skip to.

Release the Option key to move to the slide you want to skip to.

Turn on the keyboard control navigation

To use your keyboard to move between and activate controls on your Mac, turn on the keyboard control navigation.

If you're not using VoiceOver, on your computer, select System Preferences > Keyboard > Shortcuts , and select the Use keyboard navigation to move focus between controls checkbox.

If you're using VoiceOver, the control navigation should be on by default. To check the setting, do the following:

On your computer, press Control+Option+M to access the Apple menu bar item. To open the Apple menu, press Control+Option+Spacebar.

Press Control+Option+Down arrow key until you hear "System preferences ellipses," and then press Control+Option+Spacebar.

The System Preferences window opens. The focus is in the Search text box.

Type Keyboard , and then press Return. The Keyboard dialog box opens.

Press Control+Option+Right arrow key until you hear "Shortcuts tab," and then press Control+Option+Spacebar.

Press Control+Option+Right arrow key until you hear: "Use keyboard navigation to move focus between controls." VoiceOver also announces if the option is selected or unselected. To toggle the option on or off, press Control+Option+Spacebar.

To close the Keyboard dialog box, press Command+W.

This article describes the keyboard shortcuts that apply while you're delivering your presentation with PowerPoint for the web.

If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update .

When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

This table lists the keyboard shortcuts you can use to control the slide show.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk .

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