powerpoint presentation in zoom

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How to screen share a powerpoint presentation in zoom.

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How to insert a date picker in google sheets, why you need a longer password, quick links, grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

How to Present PowerPoint Slides in Zoom

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Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

• Open your PowerPoint presentation.
• Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

• Press the Esc key on your keyboard to exit the slideshow after your presentation.
• Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

• Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

• Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

• Productivity
• Microsoft PowerPoint

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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How to Share a PowerPoint Presentation on Zoom

Jordan Read more March 7, 2021

PowerPoint presentations are a handy, practical tool in any corporate environment. When you present a problem or a plan visually, people often find it easier to remember or assimilate it. And when you combine a PowerPoint presentation with Zoom, you make business meetings even better.

But how do PowerPoint and Zoom work together exactly? Well, you can do it in three different ways. All of which we’ll cover in detail in this article.

Method 1 – Dual Monitors

One of the great things about Zoom is that the hardware equipment isn’t overpriced. Depending on the size and needs of your company, your Zoom meetings can stay as small or as big as you need them to be.

For example, if your Zoom meeting room has a dual monitor system, one screen can show the entire PowerPoint presentation full screen. While the other monitor can contain presenter’s notes or anything else that can contribute to the meeting.

Here’s how you share a PowerPoint presentation on dual monitors in Zoom:

That’s all there is to it. However, if it turns out that the monitor you’re sharing isn’t the correct one, go to Display Settings, and click “Swap Presenter View and Slide Show”. Therefore, you don’t have to start the whole process from the beginning.

Method 2 – Single Monitor in a Window

The first method is very practical and gives you a clear view of the presentation and the presenter. But not every Zoom meeting room has dual monitors, nor does it need them. A smaller meeting room works just fine with a single monitor, and fortunately, you can share a PowerPoint slide show with just a single monitor.

Either in a window or with a full screen. The window option is very useful when it comes to multitasking while sharing a presentation. Here’s how you share a PowerPoint presentation in a window:

That should do it. Now you have a PowerPoint presentation in a single window, and you can still access the in-meeting chats or any other application or file that you need for the meeting.

Method 3 – Single Monitor in Full Screen

If you’re dealing with a single-monitor situation in your Zoom meeting, and a very important PowerPoint presentation is on its way, the full-screen option is a great idea. The full screen slide show means that there’ll be no onscreen distractions. With no chatting, or opening other files, your focus stays on the presentation itself. Here’s how you make the full screen PowerPoint slide show in Zoom:

And now your presentation is in full screen, and everyone can see it clearly.

Sharing Sound with Zoom

Did you know that the Zoom screen sharing feature lets you share the audio as well? That’s right. People who attend the meetings remotely can now receive both the video and audio. But the one pre-requisite is that you have to use Zoom for Desktop for Windows or Mac.

Therefore, if you want to share a YouTube clip, for example, you just have to click “Share sound”. However, there is one disadvantage. You can’t share the computer sound when the meeting is shared on multiple screens at the same time. It only works when one screen at a time is being shared. Still, it’s a pretty useful feature.

Present Your Work More Efficiently with Zoom

PowerPoint slide shows have been around forever. Once you figure out how to make the most of them, the sky is the limit. It’s one of the most creative software options from Microsoft Office. In comparison, Zoom is new. But it’s taken the corporate world by the storm. The company emphasized that it “just works”, and what more can you ask from a tool that is designed to make work meetings run smoothly? Time is the most precious commodity, and PowerPoint, together with Zoom helps you make significant savings in this regard.

Let us know what you think about PowerPoint and Zoom in the comments section below.

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• Communication

How to Record a PowerPoint Presentation on Zoom (Audio & Video)

In recent years, we’ve seen the rise of virtual meetings. It’s now possible to connect with a global team from anywhere! When you learn how to video record yourself presenting a PowerPoint on Zoom , your content is accessible to all.

Sometimes, not everyone can attend a Zoom meeting in real-time. This is especially true if your team works across the globe. Luckily, there’s an easy solution! Let's learn how to record a PowerPoint presentation in Zoom.

Why You Should Learn To Record PowerPoint Presentations With Audio and Video

Work has changed. More than ever, you need ways to connect for meetings regardless of your team's location. Zoom is one of the most popular tools to do this.

Zoom is video-conferencing software used by millions. It’s popular because it's got a free tier, with options to upgrade to more robust plans. Zoom supports audio and video sharing, allowing you to virtually meet others face-to-face.

You can also share your screen, to show slide decks, text, video, and more. It’s a top option to share PowerPoint presentations with anyone. Learn how to record PowerPoint presentations with audio and video to pair it with Zoom.

With distributed teams, it's not always possible to coordinate a start time that everyone can agree on. Plus, it’s handy to review a meeting later. Perhaps attendees want to listen to what you said again. Luckily, there’s an easy solution! You need to know how to record a PowerPoint presentation in Zoom.

In moments, you've got an MP4 video file ready for sharing. To record PowerPoint with video in Zoom takes only a few quick steps. Let’s dive in.

Build the Perfect PowerPoint for Sharing

Before you learn how to record a PowerPoint presentation with video, you need a slide deck to share. Premium templates are your best option. These offer styling and features that you won’t get with a free option that you might find online. 

Envato Elements is a great option for this. At Elements, you’ll find thousands of PPT templates that you can share on Zoom. As a member, you've got unlimited download access. That means that you’re able to download and use as many of those templates as you want. 

For this tutorial, I’ll be using the beautiful Virtually PowerPoint template from Envato Elements. It’s a creative modern design with over 50 slides inside.

With your template open, you can start building a slide deck for sharing. As you work, know that PowerPoint slides meant for sharing online should be special. Keep the following design tips in mind to help ensure success:

• Don’t crowd slides. When you’re sharing to record PowerPoint with video, slides will look smaller to your audience.
• Use larger fonts. Fine print is hard to read on a screen, and even more so in a later video playback. Opt for large, readable text styles.
• Illustrate! Photos, charts, and infographics keep things interesting. You need your slide deck to be clear, concise, and engaging.

With these ideas in mind, you’re ready to learn how to record yourself presenting a PowerPoint on Zoom. Learn more about the art of narration in PPT below:

Prepare Your Zoom Meeting

To record PowerPoint presentations with audio and video slides, you need to open Zoom. You can use the Zoom desktop app, which is available for download. Or you can log into your Zoom account inside your favorite web browser.

If you already have a single meeting scheduled, you’ll see a thumbnail for it on the Home tab inside of Zoom. But if you've got many scheduled calls and invites, you’ll want to navigate to the Meetings tab. Here, you’ll find a complete list of Zoom meetings that you’re invited to. 

As you can see above, I've got a meeting scheduled for today at 9:30 PM. The invite has been shared with others, and I'll be the host of the meeting. Imagine in this example that we want to share a PowerPoint deck and record it for others.

To make a good first impression with your audience, it’s helpful to prep your slide deck in advance. This helps you be ready to share when the time comes. You won’t have to scramble around for your files in front of viewers. I like to open my PowerPoint, then minimize it, before starting a meeting. This way, it’s ready to roll when it’s time to share. 

To begin the meeting, click Start. You’ll see the Join Audio menu appear. This lets you choose the audio source that you want to use to capture your narration. In this case, choose Join with Computer Audio. 

Optionally, you’ll have the option to test your speakers and microphone. If you’re working with a new setup, this is a great way to ensure that you’re capturing clear audio.

Now, you’re in your meeting. Watch as other participants appear. You’re ready to get started!

Learn more about PowerPoint Sharing on Zoom below:

Begin Recording

With your meeting underway, your next step is to begin recording it. Optionally, you can start sharing slides before you begin recording. But I prefer to start the recording first. It’s easy to forget to turn on the recording once you've got slides displayed. And there’s nothing worse than reaching the end of a meeting and realizing that you’ve forgotten to record!

To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. It’s the series of options and buttons at the bottom of the app’s screen. First, make sure that your microphone isn’t muted. This setting is controlled by the Mute button, found on the left side of the menu bar. 

To record your PowerPoint in Zoom, click Record . From this point on, anything you share on-screen or say aloud will be captured in your recording.

This is also true of other attendees. If they speak or ask questions, their voices will be captured in the PPT meeting recording. You also have the option of sharing video from your webcam. This way, viewers can watch you speak as you share your PowerPoint. This can be captured in your recording too. 

It's a good idea to mention to attendees if you're recording the meeting. This ensures they're able to consent to the recording. Plus, it lets them know that you'll have a copy available for review later. Do this at the beginning of your meeting so that all are aware of the recording process. 

Share Slides on Zoom

With your recording underway, it’s time to share your PowerPoint slide deck in Zoom. Once again, return to the menu bar at the bottom of the screen. This time, you’ll want to choose Share Screen . It’s easy to find, highlighted in green in the center of the menu.

Click on Share Screen, and a settings window opens. On its Basic tab, you’ll see several thumbnail buttons. These control the source that you want to share from. Usually, there will be tabs for every app open on your computer. Plus, there are options for a whiteboard, to connect an iPad, and more.

To see how to video record yourself presenting a PowerPoint on Zoom, click on the Microsoft PowerPoint thumbnail. Then, click Share.

PowerPoint appears on your screen. You can navigate through your slides as usual. You’ll see that a green box has appeared around the border of the PowerPoint window. This signifies that this area of the screen is being actively recorded. Anything outside of the green boundary won't be captured in your recording. 

As you can see, it’s easy to learn how to record a PowerPoint presentation in Zoom. It’s a useful way to share and preserve slide presentations for others in the future! 

For best results, keep the following tips in mind:

• Narrate clearly and concisely. Remember, you’re being recorded! Speak clearly, at a cadence that’s easy to follow. Talk too fast and your words will be hard to understand.
• Control sources of audio. Try and eliminate background noise from your environment. This keeps extra sounds from appearing in your recording. And be sure to ask other attendees to mute their mics, unless they've got a question. 
• Use a clean, readable template. Premium templates like the Virtually PowerPoint deck have neatly-arranged slide layouts. These are easy for your audience to read. 

By embracing these ideas, you’re sure to make a winning impression. They help you build useful, enjoyable recordings for meeting participants to watch later. 

Save and Share the Finished Recording

When you’re finished presenting, it’s time to end the meeting and ready your recording for sharing. This is easy to do, and only takes a moment.

You’ll first want to stop sharing your PowerPoint slides when you’re finished. To do so, click Stop Sharing . This is highlighted in red on the menu bar. (It’s only visible when you're actively sharing). 

Then, end your meeting when you're ready. Click End , then End Meeting for All. Once you end a Zoom meeting, the app saves any recordings that you made during your meeting. For longer meetings, this may take a few moments. You can monitor the progress on the bar shown in the Conversion popup.

When the conversion process is complete, a Finder window opens. Inside it, you’ll see an MP4 video file. This is your converted meeting PowerPoint! You can watch it on your computer or mobile device. And it’s ready for sharing with others. 

You’ve learned how to video record yourself presenting a PowerPoint on Zoom. As you can see, it’s amazingly easy to do! It’s the perfect way to ensure that everyone can hear and enjoy what you've got to share. It only takes a few clicks.

The Top Source for Shareable PowerPoint Templates in 2022 (With Unlimited Use)

As we’ve seen, premium templates are the best PowerPoint decks to share on Zoom. With expertly-built layouts and cool designs, they’re sure to help you succeed. The best source for these templates is Envato Elements .

Elements has a powerful offer: unlimited downloads. For a flat monthly rate, you can download and use as many PowerPoint templates as you want.

With a vast library of thousands of custom PPT templates , you’re sure to find one that’s just right for you. 

Plus, Elements offers countless other creative assets. Among them, you’ll find custom fonts, stock photos, music, and more. As a PowerPoint presenter, you can make use of all of these. Together, they help you create stunning slide decks ready for sharing.

Explore PowerPoint Templates

Consider the top advantages of Envato Elements:

• Creative flexibility. Each template is fully editable by you. This lets you tailor each slide to your needs.
• Time savings. Instead of building layouts from scratch, you’re simply filling in blanks. This gives you more time to focus on refining your message and preparing to present it.
• Professional designs . Audiences will appreciate the stylish slides in your presentation. You’ll enjoy them as well, finding inspiring layouts in every template.

Envato Elements is the creative offer that you can’t afford to miss. Join today  and start exploring the vast library!

Now You Know How to Record PowerPoint Presentations With Audio and Video

You just learned how to record PowerPoint with video. This is a crucial skill for successful online meetings. 

Here's a challenge: before you schedule an in-person meeting, convert it to an online meeting instead. Now that you know how to record a PowerPoint presentation with audio and video, you can skip in-person meetings!

+31 (0)6 5465 1346 | [email protected]

CAUSE AN EFFECT

Blog on science communication

How to give a professional presentation in Zoom

You have a presentation scheduled in Zoom – a common sight since 2020. But as it’s a pretty new phenomenon, you’ve probably seen it done badly more often than not (we certainly have..). How can you avoid that from happening to you? Don’t worry: The Online Scientist is here to help.

Use our tips and tricks to avoid the most common blunders when presenting in Zoom, and to enhance the success of your online talk! If you get comfortable with it, you will probably enjoy presenting online just as much as you do in an auditorium full of people.

Design a clear and beautiful presentation

Just like with any other presentation, the success of a Zoom presentation starts with the preparation. This is so basic and important that we’ve written an entire book on the subject: Cause an Effect . Were you planning to design slide after slide with bullet points that you’re going to read out loud? If so, we can almost guarantee that your audience sneaks off to check Twitter or the news. Use the tips from our book to come up with a good story and nice slides without too much text. Or: present without PowerPoint slides if you can.

Prevent accidental faulty clicks

No, this is not about your audience clicking away from your presentation. This is something that could happen to the best of presenters: instead of clicking the right arrow for the next slide, you click on the END button that takes you to the end of your slide deck. Awkward! A solution for this is to use a remote control for your presentation, even when you’re at home (we like this remote control by Logitech for example). It ensures that you don’t have to rely on your keyboard, and that gives peace of mind when you’re telling your story.

Be up to date and unavailable

Make sure that you’re up to speed technically: install the latest Zoom update in time for your presentation. But then, close all the tabs of your browser and other software running on your computer: an e-mail pop-up or calendar notification is not very professional…

Same goes for your phone: put it in flight mode, so you can’t be distracted nor disturbed during your talk. Finally, take care not to select the time of your Zoom meeting for any deliveries!

Put your phone on silent, and close all other programs.

Check your Zoom settings

Take your time to explore all the settings in Zoom – maybe you’ll run into something useful (and no.. we’re not talking about that feature that gives you blue lips, new eyebrows or a Santa hat). Useful functionalities are background noise reduction, lighting effects for your camera, or whether or not you want to enter any Zoom call muted and with camera turned off to see if it all works. By the way, it might be good to do this periodically, because new and handy features are added all the time.

Test your audio and video

This is also quite basic: your presentation will be better if people can see and hear you properly. Thankfully, you can test your audio and video quite easily on the Zoom website: https://www.zoom.us/test

Make sure bad audio or video can’t distract from your story

Are the webcam, speaker and microphone you have in your laptop of sufficient quality? Maybe it’s possible to increase the quality of your audio or video by using an external webcam and/or microphone. If you have online meetings more regularly, a headset, lavalier microphone or even a studio microphone might be an investment to think about. If you’ve heard more than once that you should speak louder during online meetings, then definitely take this into consideration.

Check whether you’re presenting during a meeting or a webinar

If you’re invited to present but don’t organize the meeting itself, it’s good to check the format of the event. Is it a Webinar (during which you have no interaction with the audience besides the chat function) or is it a Meeting (during which the audience can participate actively)?

Furthermore, it’s good to check how the event is set up. Is there a waiting room so that everyone enters the meeting simultaneously, or do people enter whenever they join the session? In the latter case it’s good to have a first slide up that shows information about the meeting. Another question is who will take care of the questions in the chat? Are you doing that yourself? Or do you interact with the meeting host who does it for you?

Which options for interaction are there? Is the chat turned on? Will there be break-out rooms? Does the audience have access to hand raise, reactions, annotations or whiteboard? It would be a waste if you’re counting on a whiteboard, and the setting isn’t turned on.

Change your Zoom screen name

Another thing you can change in the settings. Nobody is logging on to see ‘Karen’s iPad’ speaking! For extra clarity you could add “Speaker” behind your name to make sure people know right from the introduction who you are and that you are the one presenting.

Change your name! Nobody wants to see a presentation by ‘Karen’s iPad’

Arrange proper lighting

Find two lamps, preferably lamps that you can adjust the brightness of, and that provide diffuse light. Put them on either side of your laptop or camera, or, if you only have lamps with direct light, aim them at the wall you’re facing while presenting. This setup will ensure that you are well-lit from two sides, without sharp contrasts or shadows. An easy alternative option is to turn up the brightness of your second screen; this will also light up your face a little (tip if you do this: find a yellowish website or image to show on that screen, so the light will be softer than a bright white Google Search homepage for example).

Put your camera at eye level

As you can see above, it looks odd if you’re looking down at everybody while presenting. It’s not a very flattering angle for your (double) chin, and your background will only be interesting to ceiling fans. If you put your webcam at eye level you look at your audience and not down on them – not just unflattering but also not a nice sensation for the viewers. Even better is the next tip:

Present standing up!

Your energy levels are much higher when you are standing up to present. Consider the opposite: can you imagine doing a live presentation from a chair? It’s not professional nor engaging to watch a slouched speaker. Be inventive: if you don’t have a standing desk, shelves or cupboard, put a crate, stool, block or stack of books on your desk and put your laptop on top of it! But don’t forget the tip about eye level. If you’re not able to present standing up, you can boost the energy level of your talk by using your hands.

Present standing up for a high-energy presentation.

Check your internet connection

You’re trying to wrap up your talk with a closing statement that sweeps everybody off their feet, but….your connection falters. What a waste of momentum! To prevent this, it’s best to connect your computer using a cable instead of WiFi. If this is not an option, free up your connection by making sure your housemates aren’t using Netflix, putting your phone in flight mode, and turning off WiFi-heavy appliances.

Clean up your room!

Any speech can lose some of its luster when there’s a pile of dirty laundry in the background. Our rooms are not spotless – we’re only human – but when we present, we look for flattering angles not just for ourselves but also for the room. We turn the camera towards a wall, where we’ve created a little scene with plants and a colorful painting. An entirely white wall may seem ideal, but we think it’s a bit boring. A featureless wall reminds us of a badly designed dorm room, which is not what you want to associate with the star of the meeting! Nothing wrong with a bit of smoke and mirrors… But:

The ideal background is one that doesn’t distract from your talk.

Do you have pets? Make sure they can’t just come in (or scratch the door for ages trying to get you to open the door). A goldfish might be the only exception to this rule (do trim its nails beforehand).

Pros and cons of virtual backgrounds

If it so happens that you’re presenting from your daughter’s room in front of pink unicorn wallpaper, a virtual background might be something to consider. Zoom has a few backgrounds available, but so does Canva . Or perform a search for copyright-free “Office backgrounds” on Unsplash or Pexels . Do check if the setting doesn’t end up providing a very unnatural perspective; it looks a bit strange if you’re not sitting behind a table, but in front of it:

Don’t pick a tropical island or NASA photo as virtual background – unless you actually are a surfer or astronaut (respectively).

Watch out though: virtual backgrounds have one MAJOR disadvantage. If you’re not sitting in front of a green screen or very uniform background, or if the lighting is insufficient, then it will look very strange if you move your hands. Just look at the video below. If you use your hands as much as we do during a presentation, it’s not really an option without distracting your audience.

Dress to impress (like a professional)

Wear your nicest clothes, it’s as simple as that. We don’t get that many opportunities to show our best side anymore, so it’s most likely a welcome break from the eternal sweatpants/onesie situation. Show off that power-suit, that nice dress, the excellent jacket! It helps to choose clothes that contrast with your background. Go easy on the jewelry though, because dangling earrings, necklaces or a bracelet scraping the desk scan make quite the ruckus (especially if your microphone is also on there).

Share the right window (the most common mistake)

By now, you have probably encountered a presentation during which the speaker made the error of not sharing the PowerPoint Slide Show, but the editing window including the notes. It’s quite sloppy and – worse – distracting. Besides that, it made the slides smaller on screen and therefore harder to read.

How to prevent this? When you go to Zoom and select ‘Share screen’, you see all your open tabs and windows. This is where it often goes wrong: you accidentally select the PowerPoint presentation without it being in presenting mode.

So, make sure you put your presentation in presenting mode FIRST (using F5 or F8 or a similar button). Then go to Zoom and share your screen. If you do it like this, you see three options for PowerPoint (as shown below). There is a subtle difference: one is your editing window, one shows the presentation notes, and one is called PowerPoint Slide Show . This last one is the right one; it shows your presentation in its entirety.

Organize your windows and screens

When you turn on your PowerPoint presentation mode, it automatically maximizes your PowerPoint window to fullscreen. But then you don’t see Zoom anymore, so the chats and participants are hidden and you can’t see what everyone’s doing. This can be very annoying if you’re not prepared for this.

It’s good practice to organize your windows and screens so that they are next to each other (you may have to make the windows smaller for this). Do this right after you start to share your screen, perhaps during the introduction. This allows you to simultaneously see your presentation including notes, the participants’ video (or yourself if you like), and the chat. Now you have a complete overview of all that is important!

Make use of the handy features in PowerPoint and Zoom

Since you can’t use a real laser pointer when presenting online, you could use the laser pointer function in PowerPoint instead. You can even highlight text, or write in your presentation while you’re presenting. Keep in mind though, that if you think you really need a laser pointer to do your presentation, the real problem could be that you have too much text or data crammed on your slides…

Note that highlighting, pointing, and writing in your presentation is also possible in Zoom. If you have shared your screen, you see the “Annotate” function in your view. If you unfold that, you see all kinds of options to draw or write on the screen, or to highlight information. In the example below, you see how you can use stamps to put little hearts in your presentation. And your audience can do this too! It’s a really nice feature to use in interactive exercises (for example: use those heart stamps to vote for a correct answer or favorite design). It’s a great way to keep your audience engaged too.

Interactive presentations are appreciated more!

Plan for low-threshold interaction

Tell your audience at the beginning of your presentation whether you have time for questions at the end. Do you prefer interaction at the end? Remind them during your presentation that they can put their questions in the chat. This puts your audience at ease because they know you will deal with their questions, and also allows you to get going with the questions right away when you’re ready, instead of awkwardly waiting for the first question to pop up.

If you prefer to have more feedback, you can ask the participants to react during the presentation using the available icons (clap, thumbs up, heart, smile, etc). Compared to a live talk there is very little visual feedback to go on otherwise, so this might be good to have, but to be honest it can be distracting too.

Another kind of reaction can be found in the “Participants” menu: f.i. Yes/No replies, hand raise, thumbs up/down, coffee break icons. You can use these for creative moments of interaction to keep your audience attentive (though actual coffee might work better sometimes)

Wrap up with a call to action

What do you want people to do after your presentation? Do you want them to follow you on LinkedIn, Twitter, Instagram? Do you want them to use a hashtag? Do you have a book, workshop or course you want them to purchase? Whatever it is – let them know!

So, NO slide with that 3D guy with the red question mark (or his confused Clipart colleague – you know who we mean!). It doesn’t add anything for anybody. If you have a round for questions, put your name, social media handles and/or website on screen, so that participants have the time to write it down.

At the end of the day (or presentation), what do you want people to do or remember? End with that!

If you have a presentation that you give more often, and you know from experience that there are more questions than time to answer them, you can give your audience a hand-out PDF afterwards. In the hand-out you can put the most frequently asked questions with answers. It’s also good practice to share a website on which you collect all the tips and resources from the presentation. Announce this at the beginning, so that participants don’t have to take notes. Note: it’s not advisable to share the slides from the presentation, because they were (or shouldn’t be) designed as hand-out, but as a visual support for your spoken words.

Why Zoom is (or can be) so much nicer than a live presentation

If you consider the options, online presentations using Zoom are a really nice development. You have your notes at hand, and you can set it up so that you feel most comfortable and supported. You also have more options for interactivity online, and it also provides a lower threshold for those who are uncomfortable in the spotlight; they can just ask a question in the chat. It allows for people from all over the world to see you speak, and you can do it from the comfort of your own home. We don’t all relish in the attention of being center-stage in a huge auditorium… Although the downside is that the informal drinks afterwards are much better in person.

Are you ready to start making beautiful slides as well? Then buy our e-book on designing clear science presentations for just 10 euro!

Curious to see what else you can learn about making great presentations? Check out our workshop series where we inspire you to design beautiful presentations and write better stories.

About the Author: Liesbeth Smit

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How to Present on Zoom: Google Slides and Powerpoint Presentation Guide & Tips

Presenting in front of your peers and superiors has to be one of the most daunting tasks ever. You’re never quite sure about the feedback you’d be getting, which only adds to the tension. However, in this pandemic season, the task of presenting has somehow gotten even more challenging. There are a lot of technical hurdles to overcome, which can seriously take the winds out of someone’s sail — especially if they are not very experienced on the matter.

Zoom, of course, has been the most popular video conferencing application over the last few months and offers a plethora of tools to put our minds at ease. Today, we’ll take you through all of them and even give you a couple of pointers to improve your presentation in Zoom.

Related: Awesome Halloween Zoom Backgrounds To Download

What is Zoom Screen Share and why is it important?

Screen Share is one of the most used and most important features of Zoom. It allows you to demonstrate your thoughts, give your peers a glimpse of your ideas. You can either share an application window, your entire desktop, or even a whiteboard — the possibilities are limitless here.

You can also start a screen sharing session without jumping through hoops of creating a separate meeting. Simply click/tap on the ‘Share Screen’ button in the Zoom client — both PC and mobile — and you’re good to go.

Related: How to use Zoom Filters

Remember you’ll need a sharing key or meeting key for this to work. If you don’t have access to either, you must share your screen while you’re in a meeting.

To share your screen during a meeting, first, log in with the appropriate credentials and start a meeting. Then, hit the ‘Share Screen’ — ‘Share’ while on mobile — button right in the middle of the meeting options panel and what you want to share with the class.

We’ve covered the topic of screen sharing on Zoom quite extensively in a separate article. So, be sure to check that out .

Related:   What Does Pin Video on Zoom Mean? Do They Know If You Pin a Video?

How to present a Powerpoint PPT in Zoom?

Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It’s been on our computers for ages and it’s likely to stay put for a considerable amount of time.

With that said, Zoom doesn’t straight up give you the option to load the Microsoft Office component in the application. Still, there’s a pretty straightforward method of presenting in front of the class.

Related: 50+ Best Zoom Games

You can achieve the desired results with the help of Zoom’s Screen Sharing feature — yes, the bit we covered in the previous section. It simply allows you to pick a window of your choice and share it with the class.

What’s even more awesome is that the participants could even pitch in and share their thoughts if they see fit. Alternatively, you can also share your entire desktop screen, which is the best way to get more screen real estate.

With the basics out of the way, let’s see how you can present a slide on Zoom.

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1. Create a separate slideshow window

If you have a traditional single-screen setup, this is the only guide you need to concern yourself with. The methodology is split into two bits — one: PowerPoint and two: Zoom.

First, open up Microsoft PowerPoint and pick the slide you want to share. Now, click on the ‘Slide show’ tab and hit ‘Set Up Slide Show.’

Then, select ‘Browsed by an individual (window)’ under ‘Show type.’ Hit ‘Ok’ to confirm.

Finally, switch to slide show mode by clicking on the ‘Slide Show’ tab and selecting either ‘From Beginning’ or ‘From Next Slide.’

This would open a slide show window, separately. If you do not want to show the slideshow in a separate window, all you have to do is skip the previous step — ‘Browsed by an individual (window)’

2. Present PPT on Zoom

Now, go back to your Zoom meeting and click on the ‘Share Screen’ option.

Now that the PPT has been launched in a separate window, you can easily select that window on the next screen and commence the slideshow. Click on ‘Share’ to begin.

Here’s how it’d look:

How to present using Google Slides on Zoom?

If Microsoft PowerPoint is a little too heavy for you, you could always opt for Google’s adequately powerful alternative called Slides. It allows you to create interesting yet simple presentations and share as you see fit. Of course, it also needs Zoom’s Screen Share feature to work as intended, which, at this point, should feel pretty natural to you.

Related: How to Mute on Zoom

1. Use Presenter View

Now, if you want a more immersive experience and also keep track of the notes you might have, we recommend using the ‘Presenter View.’ With the View enabled, Google Slides would create a separate window for all your notes, which only you’d be able to see. The main presentation window, on the other hand, would remain clutter-free and free from distractions.

To use the ‘Presenter View,’ first, you simply need to go to your presentation page, click on the little downward arrow right next to the ‘Present’ button at the top-right.

Now, hit ‘Presenter View.’

As soon as you click that button, you’ll get a separate space for all your notes, while another clean window would appear for slideshows.

2. Use Zoom to present

Now that the windows have been separated, you can easily use Zoom to present the slideshow window. While in a meeting, click on the ‘Share Screen’ button and select the browser window with Google Slides on top.

Finally, hit ‘Share’ to start the screen-sharing session.

Some tips for a successful presentation

As we’ve discussed, presenting is one of the most daunting tasks in the world for most, even virtually. The techy jargon often only adds to the tension, making many people dread the sessions, even when they are completely prepared. Below are some basic handy tips for your next presentation.

Related: How to annotate on Zoom

1. Master your craft

Knowing the material is always the best way to prepare for a hectic presentation. If you know what you’re presenting and have complete faith in the report, you’re ought to do exceptionally well. However, when it comes to Zoom presentations, knowing just the material isn’t enough. You also need to make sure all your components are in order and you’re presenting with confidence.

Try a couple of dry runs, see if your presentation is working just as it’s supposed to. Practice the pitch if you have to. Checking all of these boxes would improve your chances of success, remarkably.

2. Dress for the occasion

When you’re not forced to present in a swanky conference room, it’s not difficult to lose track of the dressing etiquette. However, you must remember the scale of your presentation and try your best to look the part. Wearing a perfectly ironed shirt and fitted trousers would not only impress your peers and superiors, but it’ll also instill a sense of confidence in you.

Related: How to see everyone on Zoom

3. Create a quiet environment

Zoom is quite capable of filtering some noise out of video chats. However, it doesn’t have the quality to cancel out everything you throw at it. So, before you start a video conferencing session and go about your presentation, make sure you’re in a relatively quiet environment. There can be a bit of noise, here and there, but make sure your subtle points aren’t drowned by some rogue barks from the street below.

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A mediocre engineer hoping to do something extraordinary with his pen (well, keyboard). Loves Pink Floyd, lives football, and is always up for a cup of Americano.

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How To Present Powerpoint On Zoom

• How-To Guides
• Software Tutorials

Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

• Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
• Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
• Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
• Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

• Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
• Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
• Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
• Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
• Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
• Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
• Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

• Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
• Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
• Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
• Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
• Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
• Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
• Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
• Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

• Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
• Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
• Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
• Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
• Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
• Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
• Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
• Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

• Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
• Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
• Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
• View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
• Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
• Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
• Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
• End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

• Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
• Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
• Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
• Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
• Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
• End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
• Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

• Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
• Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
• Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
• Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
• Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
• Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
• Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
• Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
• Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
• Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

• Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
• Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
• Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
• Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
• Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
• Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
• Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
• Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
• Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

• Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
• Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
• Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
• Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
• Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
• Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
• Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
• Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
• Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
• Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
• Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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Use zoom for PowerPoint to bring your presentation to life

If you would like to make your presentations more dynamic and exciting, try using zoom for PowerPoint .  

To add a zoom, go to Insert > Zoom .

To summarize the entire presentation on one slide, choose Summary Zoom

To show selected slides only, choose Slide Zoom

To show a single section only, choose Section Zoom

When you create a zoom in PowerPoint, you can jump to and from specific slides, sections, and portions of your presentation in an order you decide while you're presenting. 

Note:  See the Requirements table below regarding which versions of PowerPoint support the features described in this article. 

Summary zoom 

A summary zoom is like a landing page where you can see the pieces of your presentation all at once. When you're presenting, you can use the zoom to go from one place in your presentation to another in any order you like. You can get creative, skip ahead, or revisit pieces of your slide show without interrupting the flow of your presentation.

Create a summary zoom

Go to Insert > Zoom .

Select Summary Zoom .

The Insert Summary Zoom dialog box opens.

Select slides you want to include in your summary zoom. These become the first slides of your summary zoom sections . To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

If you already have sections in your presentation, the first slide of each section is preselected by default. If you don't want to include certain sections in your zoom, deselect them. Then, if you want PowerPoint to get rid of any sections you didn't include in your summary zoom, clear the check box next to Keep unused sections in your presentation . Don't worry—the slides in the sections you're discarding will still be part of your presentation.

Once you've selected all the slides you want to use for your summary zoom, select Insert . Your summary zoom is created, and it appears as a new slide just before the first slide you included in your summary zoom.

Add or remove sections from your summary zoom

Once you've created a summary zoom, you might still want to add or remove sections of your presentation. If you've made changes since first making your summary zoom that you want to capture, you don't have to start from scratch—just update your summary zoom.

Select your zoom, and then select the Format tab on the ribbon.

Select Edit Summary , choose the sections you want to have in your summary zoom, and then select Update .

Note:  You won't be able to add or remove sections from your presentation in this view, just from your summary zoom.

A slide zoom can help you make your presentation more dynamic, allowing you to navigate freely between slides in any order you choose without interrupting the flow of your presentation. They're a good option for shorter presentations without lots of sections, but you can use slide zooms for lots of different presentation scenarios.

Slide zooms help you drill down into multiple pieces of information while feeling as though you're staying on the same canvas.

Create a slide zoom

Select Slide Zoom .

The Slide Zoom dialog box opens. Select the slides you want to use in your slide zoom.

Once you've selected all the slides you want to use, select Insert .

An item for each slide you selected in step 3 is added to the slide. Select each item in turn and drag to arrange them on the slide. 

Tip:  If you want to, you can create a slide zoom quickly by simply selecting the slide you want from the thumbnail pane and dragging it onto the slide you'd like to have your slide zoom on. This way, you can create slide zooms and change them quickly, and arrange them however you like simply by clicking and dragging.

Change the preview image of your slide zoom

Your slide zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

Select Change Image to choose a new picture from the web or your PC to use instead of the thumbnail.

Choose or search the web for the image you want. When you've selected the image you want, select Insert .

You can also choose various looks for your zooms from Zoom Styles —you can change the border, add visual effects, or pick from any of the border and effect combinations in the gallery.

Section zoom

A section zoom is a link to a section already in your presentation. You can use them to go back to sections you want to really emphasize, or to highlight how certain pieces of your presentation connect. To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Create a section zoom

Select Section Zoom .

Select the section you want to use as a section zoom.

Select Insert . Your section zoom will be created.

Tip:  If you want to, you can create a section zoom quickly by simply selecting the section name you want in the thumbnail pane and dragging it onto the slide you'd like to have a section zoom on.

Change the preview image of your section zoom

Your section zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

More zoom options

Zoom for PowerPoint truly lights up when you make it your own. Select the Format tab of the ribbon to get to the Zoom Tools , which you can choose to create just the look and feel you're going for when you present.

Choose to return to the home page or continue through your presentation

If you want to return to the zoom slide after viewing sections or slides in your summary, slide, or section zoom, make sure the Return to Zoom check box is selected. If you want to move on to the next slide after viewing part of your zoom, uncheck it.

(If you're working with a summary zoom or a section zoom, you'll return to the zoom slide by default when you're presenting after going to the section. If you're using a slide zoom, you'll move on to the next slide by default after viewing your slide zoom.)

Make the background of your zoom transparent

Another way you can change the look of your zoom is by choosing to adopt the background of the slide where your zoom lives to make the zoom almost indistinguishable from the main canvas while you present. Select Zoom Background to make your summary, section, or slide zooms blend in to their home slide.

In the Zoom Styles group, select Zoom Background . The zoom will adopt the background of the home slide.

Change the transition options of your zoom

By default, your zooms will use the zoom transition when you present, which is what helps make the zooms feel so lively. However, if you don't want to use the zoom transition, or if you want to change the duration of the transition, you can do so.

In the Zoom Options group, make sure the box next to Zoom Transition is checked if you want to use the zoom transition when presenting your zoom.

If you don't want to use the zoom transition when presenting, uncheck the box next to Zoom Transition .

To change the timing of the zoom transition, use the up and down arrows next to the Duration indicator to change how long the zoom transition lasts.

Requirements

See the following table for details on the minimum version numbers required in PowerPoint to create or play zoom links.

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How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide

When it comes to hybrid working or learning, a professional will find the need to share the PowerPoint on Zoom for ideas communication. However, many professionals are unfamiliar with the ways to share a PowerPoint on Zoom.

To help you, this blog will provide you with a step-by-step guide on how to share a PowerPoint presentation using the various methods that will take your content professionally to the right audience.

Part 1 Why Sharing PowerPoint Presentations is Important

Powerpoint is designed for report presentation.

If you look at Excel, you will find that this program is designed for collecting data and numbers. But it doesn’t have any way of sorting the numbers and charts for effective presentation to colleagues.

On the other hand, PowerPoint is designed to represent the information in a report along with editing tools.

Arranging the Business Presentation

There are many factors in a business report that need to be present in a highlighted way for better definition. For this task, using PowerPoint instead of Excel is recommended. If you want to highlight a chart or any slide in your report, you can rearrange the presentation to take the specific slide among the first slides.

Better Multimedia Capabilities

Business reporting should be clear and concise for the audience. It also should be engaging, which is why PowerPoint offers the features to add creativity to your slides.

You can add multimedia content into your presentation and make it attractive. It is simple to add any image, chart, video, or graph in the slides to make it visually attractive.

Only Present the End Results

When preparing the business information, there are a lot of numbers and calculations going into the report. It is a fact that your audience might not be interested in the raw data.

That is why using PowerPoint will allow you to make your presentation visually appealing to the audience by sharing the end results –not the raw data and formulas.

Easy Viewing and Distribution

There is always a need to view and distribute the business report, and PowerPoint makes the job easier for both aspects. It not only allows you to create a report but also makes it simple to share in a single file.

It is also simple and effective to print out specific slides or whole presentations. You can even upload it to the Slide Share for effective teamwork.

Part 2: How to Share a PowerPoint on Zoom

There are a few defined methods to share your PowerPoint screen in a Zoom meeting. Whether you have one monitor or dual, or you have other presenters, below are the methods that will help you control the slideshow in the Zoom meeting.

Method 1: Dual Monitors with Slide Show

You can follow these steps if you are using multiple monitors and want to demonstrate your PowerPoint on one monitor. This will allow you to see your presenter’s notes on other monitors for effective presentation.

Learn how to share a PowerPoint on Zoom.

Step 1.  Open the PowerPoint file on the PC you want to present.

Step 2.  Start or join a Zoom meeting you are shared with.

Step 3.  Click on the share screen arrow in the meeting controls in the toolbar.

Step 4.  Select your primary monitor, then click on share. In case you don’t find which monitor is your primary on the screen, you can select the one that PowerPoint opens in.

Step 5.  On the meeting controls menu, hover over you are screen sharing. Click the drop-down arrow to view the screen shared with your participants in the meeting.

To stop viewing the screen shared with, you can click the up arrow.

Method 2: Single-Monitor Setup with Slide Show in a Window

In case you have a single monitor, it will be helpful to follow these steps to share your PowerPoint presentation in a slide show view.

This is quite useful if you need to access all the meeting features, such as in-meeting chat or managing participants while you are sharing a PowerPoint presentation.

Learn how to share a PowerPoint on Zoom

Step 1.  Open the PowerPoint file you want to present in a meeting.

Step 2.  Click the Slide Show tab. The next step is to set up a Slide Show.

Step 3.  Begin the presentation by selecting the Play from Start or Play from Current Slide options that are presented on the screen. 

PowerPoint will display the slide show in a window.

Part 3 Best Alternative—WPS Office

WPS Office is a business suite that allows you to create documents, spreadsheets, and presentations for your personal and professional needs. WPS Office was previously known as Kingsoft Office, which was developed by Zhuhai-based Chinese software developer Kingsoft.

In fire tablets, it is also pre-installed in them. WPS Office has reached 494 million monthly active users with 1.2 billion installations around the globe

WPS Office is designed for Microsoft Windows. MacOS, Linux, iOS, Android, and HarmonyOS. The personal basic version of WPS Office is free for all users. However, for some smart professional-grade features, you can get access to it with a subscription fee.

The free version supports Microsoft Office file formats, and a few features like printing and mail merge can be accessed temporarily after viewing an advertisement.

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Part 4 How to Share A PPT in WPS Office

When it comes to how to share the document and PPT in the WPS Office, the share file function will only take seconds. The user can scan the QR code and share the PPT to anyone for editing. This is convenient and effective when wondering how to share a powerpoint on Zoom.

To make use of these functions, here are a few steps that you can follow:

Step 1.  WPS Office supports the sharing of files on the website, known as WPS Cloud.

You can place the cursor on the PowerPoint that you want to share. By clicking, the share option will appear.

Step 2.  Click the share icon. A tip will pop up. The user will copy the share link and can choose the candidate you want to see or share the document.

Q1: How to Change your Virtual Background image

Step 1.  Sign in to the Zoom web portal to edit the account settings.

Step 2.  In the menu, click on Account Management and then Account Settings.

Step 3.  In the meeting tab, you will explore the virtual background option under the meeting advances section to verify that the setting is enabled.

Step 4.  Select one of your choices and use it for your meetings.

Q2: How to Enhance Your Video in Zoom?

Zoom has many built-in features to improve the quality of video and pictures. It also enhances the video conferencing with some virtual backgrounds and filters.

The account owners on Zoom can upload custom filters for their users to enhance the quality of video.

Q3: How to Manage Virtual Background for Admins?

Admins can use and upload their own virtual backgrounds for all users. You can assign certain virtual backgrounds for use by specific user groups on Zoom.

Admin can allow and restrict them for the use of virtual backgrounds.

Q4: How to Enable Virtual Background in Zoom for Group?

Step 1.  You can enable the virtual background in the account settings or group settings.

Step 2.  Go to manage virtual backgrounds.

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Learn How Using WPS Office Is Effective For Sharing PPT.

There is always a need to learn how to share a PowerPoint on Zoom as hybrid working culture is increasing. Professionals manage and handle all the obstacles to sharing information in a defined way that increases engagement.

Zoom is an effective tool for meetings and presenting insights. To deliver information, there are some easy and practical ways that you can consider to share the PowerPoint on Zoom. You can also consider using WPS for the creation of a presentation that you can share with the group within a matter of a few seconds.

WPS Office is one of the advanced business suites that is installed by 1.2 billion professionals around the world to meet all the needs related to handling documentation.

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How to Use Summary Zoom for Better Navigation in PowerPoint

In this video, Nolan Haims shows how to use Powerpoint’s Summary Zoom to focus in on a particular slide and back out again to a selection of slides. He uses this method as a great alternative to boring and uninteresting bullet points.

This video in an excerpt from Nolan’s “Alternatives to Bullet Points” session at CreativePro Week .

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Speaker 1: Good morning, afternoon or evening colleagues. Hi, my name is Brandt van de Gaast and I'm a temporary instructor at the philosophy department of Utrecht University. Now, in this quick video, I'd like to show you a few things on how you can record lectures or presentations for remote teaching. And I will especially go into the technical details, so the hardware and the software that you could use for this purpose. And hopefully some of you will find the information useful for your own teaching. Now, the things I'd like to cover are tools and software. Then I will first show and explain how to record a lecture in Microsoft Teams. Then how to do the same in OBS, which is open broadcaster software. Then I'll show you how to use an electronic whiteboard in OBS. And finally, I will combine a few of these applications together. For instance, I'll show you how you can stream your webcam together with a whiteboard into video conferencing software such as Microsoft Teams. Now, the level of tech savviness that these applications presuppose increase. So not everybody may be interested in all of them, but it's just to show you what can be done. All right, so let's first talk about some of the tools and the software. So for recording, what I like is OBS, open broadcaster software. This is open source and it's very versatile. You can download it at obsproject.com. For video conferencing and also for teaching, Utrecht University normally uses Microsoft Teams. So that's what I'll be using as well. For your presentations, you can use PowerPoint. But of course, you can also use a PDF viewer or Apple's Keynote or another bit of software. Now, the whiteboard application will require a drawing program. Lots of options there. The one I like is called SmoothDraw, which is a very minimalistic, free drawing program. The hardware that you'll need is a webcam, of course, a microphone, and usually that's built into the webcam. For the whiteboard application, a drawing tablet is useful. Now, Wacom has pretty much cornered this market. So any Wacom tablet will do the job. And of course, a desktop or a laptop computer. Okay, so let's look at the first application, recording a lecture in Microsoft Teams. And this is fairly straightforward. You go to the calendar in Teams and you click on Meet Now. You are now in a meeting with yourself and you can share the screen containing your presentation. Now, if you now hit record and give your lecture, your presentation will be recorded. If you then stop recording, stop sharing your screen and stop the meeting, then you have a video of your presentation. Now, you can find this video by going to web.microsoftstream.com. And on stream, you can edit the video. You can determine who can view it and who can delete it. You can also create a channel and you can assign the video to a channel. Now, this is useful because if you also teach inside Teams, you can simply combine the channel to your team and give the students access to that video. In your class in Teams, you can simply create a tab which contains all the videos of your channel. So, it's useful and it's worthwhile to use both Teams and Stream at the same time. It's very well integrated. Let me show you how to do this. So, let's record a lecture using only Microsoft Teams. You go to calendar and you click on Meet Now and you join the meeting. Now, you are in a meeting with yourself and you can start sharing the screen containing your presentation. So, I'm going to share this screen. Well, now I can go back to Teams and I can start recording my meeting by clicking on Start Recording. So, right now, my meeting with myself is being recorded. Now, at this point, I can simply go through my slides and give my lecture and then finish. And I will go to Teams. I will stop recording. I will stop sharing. And I will stop the meeting. Now, I can go to the website, web.microsoftstream.com, and I can look at the most recent video. And as you can see, my meeting has been recorded and here's the file. I can click on it. Well, it's not ready yet, but this is where I can set all the permissions. I can allow students to watch it. I can also add it to a channel and I can even do simple editing. So, this is the very simplest method of recording your lecture. So, the next thing I'll show you is how to record a lecture in open broadcaster software, OBS. So, first, you go to obsproject.com and download and install OBS. When you have installed it, make sure that the audio and video connections are working as they should. You then go to Sources and you add your webcam window and the window of your presentation. Now, there's a slight complication here because OBS and Microsoft PowerPoint, they don't play nice together. So, what I usually use is a PDF viewer. I convert my presentation into PDF and use that. You arrange them as desired, these windows, and you start recording. Now, let me show you how you can do this. Let's now try to record a lecture in OBS. So, first, you install OBS and this is what the main window looks like. Now, you can add sources to the Arrange window by going to Sources down here, clicking on Plus. And first, I will select Video Capture Device, which is my webcam. And I will make some adjustments. Usually, that's not necessary. And then I can resize my webcam because my face was too big just then. And I can make it like that. And now I can add another source. For instance, I can go to Window Capture and I can select my Presentation window. There it is. I can resize it and reposition it. Now, this window contains this unwanted border and I don't want that. So, I can use Alt-Left-Click to crop the window and show me only the part that I want to see. I put it in the top right, I make it bigger again and I send it to the back. So, now my webcam is on top. Now, I can just give my lecture and go to my PDF window and advance through the slides while giving my presentation. And then I can stop recording. Now, as I said, OBS does not play nice with PowerPoint, unfortunately. So, you'll have to use PDF Viewer or some other program. Now, this recording will end up on your hard drive and it will have a certain resolution and a certain file format. If you want to change that, go to File, Settings and go to the Output or the Video menu. And that's where you can adjust the resolution as well as the file format. So, that's fairly straightforward, I hope. So, the third thing I'd like to show you is how you can use a whiteboard in Open Broadcaster software. So, first you'll need a drawing program. So, start up your favorite drawing program. What I like is called Smooth Draw. Then you start OBS. And in the Arrange window, you add your webcam and the window of your drawing program. You arrange them the way you want and you start recording. Now, the whiteboard, for instance, is used by the Khan Academy. This is a well-known organization that creates math videos on the internet. Look up their channel to see how you can use a whiteboard in teaching to great effect. Okay, so let's now combine our webcam and a whiteboard in OBS. First, we add the video capture device as a source. And we have our webcam. Make adjustments if needed and then resize it. Now, then we add a new source, which will be a window capture. And we will select our drawing program. There it is. We will resize it with CTRL-left-click. Now, as you can see, this window also has unwanted edges. We can crop those by using ALT-left-click. So, there we go. And then we make it bigger. And we send it to the back. And now I can hit Record. And then I can start drawing. Which is basically the whiteboard application we were going to use. And, of course, you can assign a button to delete so that you can easily wipe the whiteboard and start from scratch. So, this is how to use OBS and a drawing program to create a lecture in which you use a whiteboard. Now, the fourth application I'd like to show you is how you can use your webcam together with a whiteboard inside a meeting in, for instance, Microsoft Teams or in other video conferencing software, for instance, Zoom. Now, to do this, you'll need a plugin for open broadcaster software, which is called VirtualCam. So, get this plugin and install it. Fire up OBS and arrange the webcam and the whiteboard window the way you want it to look. And then start running VirtualCam. So, what OBS will do is it'll take the output of the arrange window and present it to other software as if it's the webcam. So, for instance, in Teams, you can now select OBS camera as your webcam and the participants in your Teams meeting will see the output of OBS. This is one way where you can stream your webcam together with a whiteboard to other participants in a meeting in Teams. Now, of course, you can also do this in certain other ways. For instance, you could also share the window of your drawing program inside Microsoft Teams. But combining them in OBS is what I prefer. So, let me show you how to do that. All right, so let's try some other applications. Let's combine some of these. Suppose we would like to have our webcam and a whiteboard visible in a live meeting, for instance, in Teams. Well, that's possible. So, you go to OBS and you add your webcam and your drawing window as a source and you arrange them the way you want. Then you install a plugin for OBS called VirtualCam. And when you've installed it, it'll become visible in the Tools menu. So, you hit VirtualCam and then hit Start. What now happens is that OBS presents this output to other software as if it is your webcam. So, you can go to Teams, go to Calendar, start a meeting, join the meeting, and other participants in this meeting will see your webcam combined with a whiteboard and not just your webcam. And you can talk to the other participants. And meanwhile, you can draw on the screen. Draw in a live meeting. Now, this is useful for certain applications. I've been using it for question and answer sessions with my students where I would talk to them and draw on the screen using the whiteboard. Now, there are some downsides. One is that Teams sometimes crops your image unpredictably. Now, you can prevent that by asking other members of the meeting to right-click your image and to select Fit to Frame. If you select Fit to Frame, there's no cropping going on. And, of course, they can also pin your screen, which means that your screen will be more prominent on their screens. Now, of course, you could also achieve this in a slightly simpler setting. You can, of course, also have a meeting with others where you use your webcam and where you share the window of your drawing program in Teams by going to Share. So that's also a possibility. But I like this one a little bit better because you have more control over what others see. So hopefully this was also useful. All right, so that's it for today. Hopefully some of these tips were useful. If you have any questions, don't hesitate to send me an email. Take care.