thank you letter for resume interview

• SUGGESTED TOPICS
• The Magazine
• Newsletters
• Managing Yourself
• Managing Teams
• Work-life Balance
• The Big Idea
• Data & Visuals
• Reading Lists
• Case Selections
• HBR Learning
• Topic Feeds
• Account Settings
• Email Preferences

How to Write a Thank You Email After an Interview

• Christopher Littlefield

Advice on what to say — and what not to — along with sample email templates.

You’ve updated your resume, written your cover letter, and prepared for your interview. Now it’s time for your thank you note to seal the deal. In this piece, the author outlines what to say — and not to say — in your thank you email to interviewers and answers common questions like: How much detail should you include? When should you send it? And why is it important to do? He also includes three sample emails to use as a guide.

You’ve just finished an interview for a job opportunity you’re really excited about. You know you should send a thank you note to your interviewers, but you’re not sure what to write. How much detail should you include? Should you send an email to every person you interviewed with? And what’s really the best way to follow up ?

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

Partner Center

Thank You Email After Interview - 2024 Guide & Examples

How-to Guide for an Interview Follow-up Email

What should you do after a job interview? First, let out a deep breath. Regardless of how it went, you can relax. The hard part is over. But don’t think you are in the clear completely.

It’s easy to fall into the trap of thinking that once the interview is over, you should just wait to be contacted with a decision. This is not the case. Within an hour of being interviewed, there are steps you can take to improve your chances of being hired.

This guide will cover what you should do at various stages once an interview is complete. Specifically, we will look at:

• What to do right after a job interview
• When and how to send a thank you email after interview
• When and how to follow up after an interview
• What to do if you are invited for a second interview
• What to do when you are declined or selected for a position

The chances are good that all of these steps will apply to you at some point. Follow each of them, and hopefully, you’ll soon be thinking of how to prepare for your first day on the job.

What to Do Right After a Job Interview

Resist the urge to go straight to the pub. Of course, you should celebrate a bit, assuming all went smoothly. However, whether you feel you aced the interview or not, you should immediately look for an opportunity to write down some notes.

I know what you’re thinking, “I just spent days stressing over this interview, and now you want me to spend more time thinking about!?” Yes, that’s exactly right. But don’t worry, it will be over soon enough.

While you interview it’s a good idea to take notes on what the recruiter tells you; however, it’s also easy to miss jotting something important down if you are focused on being responsive. So, when you finish an interview, whether you go home straight away or sit down somewhere else, take a moment to reflect on any important information mentioned during the interview, compare this with your notes, and write down anything you may have missed. 

The reason behind is that you will capture information that may help you prepare for a second interview or to help you make a decision should you be offered a job. Salary information, job responsibilities, requested references /portfolios/work samples, and even the names of all of your interviewers are good to capture on paper for future reference. 

Writing a Thank You Email After an Interview  

Wondering when is the best time to send a thank you note after an interview? The short answer is three hours. You’ll often hear of a 24-hour rule, but it doesn’t make sense to put this off so long. At the same time, you don’t want to seem pushy or desperate – sounds a lot like a first date, right?

The reasons for writing a thank you email after an interview are three-fold: first, to show courtesy and good manners; two, to leave one last reminder of why you are suited for the job; and three, to reiterate your interest. 

Don’t worry, this interview thank you note should be short and sweet. Here is a sample of what an interview thank you letter should look like:

Dear (Mr./Ms. recruiter last name),

Thank you once again for meeting with me earlier today and for discussing the (Position name) role. I enjoyed learning more about the position and (Company X).

As I mentioned during our conversation, I think that my (skills/experience in a given specialty) would be particularly valuable in contributing to your work on (area or project types). 

If there is anything else that I can provide in order to assist your decision, please let me know. I look forward to hearing from you soon.

Kind regards,

(Your name)

This type of note assumes that you ARE interested in the position. Sometimes an interview will make you realize that a job isn’t in fact suited to you. If this is the case, and you are sure that you will not accept a job offer, use the interview thank you email to politely state that you are no longer interested in the position.

When and How to Follow Up After An Interview

One of the questions you should ask during a job interview is “What is the next step in your hiring process?” This gives you an idea of when you will hear back from the company.

It’s important to respect the job hiring process that recruiters go through. If the person that interviewed you told you that a decision will be made by next Wednesday, don’t contact them before this apart from your thank you note. 

You may be really interested in the position, and you want to try to persuade the company that you are the right person for the job. But don’t. It runs the risk of a recruiter perceiving you as a bad listener or disrespectful of other people’s time.

However, let’s say that the recruiter said you could expect to hear back by Wednesday, and it’s now Wednesday afternoon. Well, in that case, it’s time to act. There is nothing wrong with sending a short interview follow-up note to see if the company has made a decision.

I hope all is well with you. I am just following up to see if you have come to a decision regarding the position (Position name). If not, could you please let me know when a decision might be made?

Thank you kindly, and please let me know if you require further information regarding my qualifications.

After you send this email, you should expect a reply within 24 hours. If you don’t get one, your best bet is to give the recruiter a call to inquire about where the company is in the process of making a decision.

What to Do If You Are Invited For a Second Interview

Depending on the company you are interviewing with, you may be asked to come in for a second interview. This often happens with larger companies with more elaborate recruiting systems. However, small companies also use multiple interviews to ensure you are the right fit for their team.

If you receive a phone call or email asking you to come in for a second interview, you want to collect as much information as possible about who you will be speaking with and how it may be different from the first interview.

For example, you will want to ask questions like: 

• “Will I be meeting with the same team members as the other day?”
• “Is there anything specific that I should be ready to discuss?”
• “Should I expect to be tested on any particular skills?” (E.g. computer programming, writing)

Make a note of all of this information and then prepare accordingly.

What to Do When You Are Declined a Position

You will not always get the job you want. It’s hard to fit perfectly into a company’s needs. So don’t take it personally if you are contacted following a job interview and told you didn’t get the job. Instead, treat this as a learning opportunity.

When a recruiter contacts you with the bad news, thank him/her again for the consideration but also ask a couple of questions. First, explain that you would like to improve your interviewing skills and ask for suggestions on how you can interview better in the future. Second, ask if there any qualifications or experiences that would make you a more appealing candidate. 

You may or may not get specific feedback, but there’s a chance you will learn something valuable for future interviews.

What to Do When You Are Offered a Job Position

This depends a great deal on your situation. The recruiter goes through a tough process deciding to offer you a job, but you have a lot to consider as well.

You should realize that when you are offered a job, either by phone or by email, this initiates a process of negotiation. One of the basics of negotiation is that you never want to be taken by surprise since it can lead to an irrational decision. Therefore, when you receive the good news that a company wants to hire you, follow this process:

• Let the recruiter do the talking – Have him/her share as much information as possible regarding salary, benefits, starting date, etc.
• Ask clarification questions – If there is anything that you are unsure about, try to get some clarity.
• Don’t act too fast – The emotion of getting offered a job may push you to want to accept right away. However, recruiters often don’t expect an immediate decision. Therefore, ask when they need you to make a decision. Chances are you will have a day or two to think it over. But if the recruiter wants your decision sooner, try to negotiate at least a couple of hours.

Again, it’s important not to overlook the importance of all the post-interview steps discussed above. And frankly, each of these steps is far less cumbersome than the amount of effort you put into building your resume , writing your cover letter and preparing for an interview . So stay focused and see the process through to the end.

Pro tip: end your thank you email with professional email signature. You can check examples here !

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder
• Job Interview

Thank you email after interview, with examples

Thank you letter after an interview sample

The subject line, greeting of the thank you email after an interview, what should i say in the thank you letter body , offer to provide anything else the employer might need, did you forget anything, or does anything bear repeating, close with a professional sign-off, is three days too late to send a thank you letter after an interview, can i send a thank you email after an interview a week later.

You may think you’ve given it your best shot, for better or worse, and now all you can do is pray. But sending a thank you email after a job interview is a proactive step you can and should take that genuinely gets results. 

According to one survey of human resources managers, 22% said it was “very helpful” to receive an after-interview thank you message, while 58% said it was at least “somewhat helpful.” Yet only 24% reported receiving these thank you notes from job candidates after an interview. 

So what have you got to lose? Nothing but the job. Let’s look at some of the questions people ask about this topic and what advice can be offered based on hiring practices.

Most of what we'll cover applies to thank you emails after phone interviews or in-person interviews. The same goes for thank you emails after a zoom interview:

• Why you should send a thank you email after an interview
• What your thank you letter should include: subject line, greeting, body and sign-off
• Ways to convey appreciation in the right parts of the letter
• Sample thank you email after an interview + wording examples for each thank you letter section
• How long a thank you note after an interview should be
• How soon to send a thank you email after an interview
• Should you expect a response?

Why should you send a thank you note after an interview?

A thank you email after an interview with an expression of genuine gratitude accomplishes the following things:

• A thank you email after an interview is a sign of professionalism and etiquette
• It shows that you really want the job and are eager to get started
• Amid what may be a big pool of interviewees, a thank you letter after an interview reminds the recruiter who you are
• It enables you to briefly restate your primary qualifications for the job
• The post-interview follow up email allows you to establish a personal relationship with the hiring manager.

How do you write a thank you email after an interview?

These are the basic components of a follow-up letter after an interview:

• The greeting
• The body of the email (the actual “thank you”, plus your personal touch and “call to action”)
• A respectful sign-off.

Here is an example of a thank you email after an interview that hits all the right notes:

Subject line:

Thank you,  Mr. Wordsworth!

Email text:

Hello Mr. Wordsworth,

It was a real pleasure visiting with you yesterday, and I want to thank you for taking the time to talk about the “unicorn” you’re looking for in a Social Media Manager.

I was especially appreciative that you took the time to show me around the office and introduce me to some of your awesome team. Please give my regards to Helen, who is not only a superstar on Twitter but is also hilarious in person.

My visit to your HQ made me twice as eager to want to work there (and I was pretty eager before). You mentioned that you haven’t really tapped the full potential of Instagram, and I think I failed to mention that I recently passed the milestone of 50,000 Instagram followers.

If there’s any further information I can provide, including references from past clients or metrics from my career on social media, please don’t hesitate to ask. Thanks again for your time (and for making this process so painless). I’ll be eagerly awaiting your call, email, tweet, PM or smoke signal.

Best regards,

Jill Ratheson

(408) 111-9999

[email protected]

Note that this thank you email sample is tailored to a more informal corporate culture (as is often the case with social media, advertising and marketing agencies). 

By no means should you copy that same tone for a more conservative job, such as in finance or law. But you can draw some great conclusions based on the follow-up email format, human touch and action-oriented nature.

Let’s dive into the specifics of each thank you email element:

Since this is a thank you note, you might as well get busy saying thanks. There are many ways of doing so in the subject line of your email, which you never want to leave blank.

Below are some sample subject lines for a thank you email after an interview.

“Thanks for your time”

“My deepest appreciation”

“It was a pleasure meeting you”

“Thank you, Ms. Yang”

Job interview follow-up emails should be both professional and human in tone. You’re trying to establish or refresh your human connection with the hiring manager, but you should also be mindful not to become too casual once the interview is over.

The perfect thank you email after an interview is a blend of friendliness and professional etiquette. Your subject line is the very first place to showcase this. Of course, the attention to tone should be present in the entire follow up email.

 “Dear Mr./Ms. [Last name here]” would be the most formal approach to the greeting in your email. If you sense that the potential employer stands on tradition and formality, this is the safest way to go. 

This is especially true if the person who interviewed you holds a very senior position in the company and/or is quite a bit older than you. If your interview was with 70-year-old company CEO Thomas H. Higginbotham in his walnut-paneled office, he might not appreciate a greeting that says “Yo Tommy!”

On the other hand, if your interviewer was friendly and informal, if she said “Please call me Susan,” if she took you to lunch and gossiped about office politics like a pal, then there’s probably nothing wrong with a greeting that says “Dear Susan,” “Hello Susan,” or “Greetings Susan.”

The middle part of your thank you note after an interview is pivotal to the connection you are trying to maintain with recruiters. Let’s look at what it should and could include.

The actual ‘thank you’ part

At least once, perhaps twice, you need to express your gratitude to the interviewer for taking the time to meet with you. You may also want to thank the interviewer for giving you a tour of the company, for taking you to lunch, for making the experience a pleasure, or whatever else seems appropriate.

Here are two examples of how you might say thanks in the body of your thank you letter after an interview.

“Thank you so much for taking the time to meet with me today, for showing me around the campus, and in general for making this interview process such a pleasure.”

“I’m deeply grateful to you for inviting me to your office today, taking the time to study my portfolio, and having such a thoughtful conversation with me about what you’re looking for in a Marketing Coordinator.”

In the closing line of your thank you email body, you might want to briefly reiterate your gratitude: “Thanks again for your time, and I look forward to hearing from you at your convenience.”

Besides the expression of gratitude, here are some additional goals to try and achieve in the middle part of your post-interview thank you email:

• Express your interest in the job and your value proposition
• Add a personal touch to establish a human connection (mention some trivial/specific personal detail from the conversation)
• Supply any important details you might have forgotten during the interview (don’t overdo it though by writing out a whole paragraph).

The words you use to accept a job offer will be the first as a new employee of the company that’s just decided to take you on. It’s worth reflecting on how you’ll answer this exciting piece of news. In this blog, we’ll walk you through exactly what you should and shouldn’t say.

Reiterate your interest in the job in your follow-up email

Unless the interview somehow made you lose interest in the company, find a way to stress your continued eagerness to work there. Below is some sample wording for the middle section of a thank you letter.

“I was pretty sure I wanted to work for your company before, but after visiting your HQ, I’m doubly sure.”

“Visiting your company and talking with you has only sharpened my already keen interest in joining your team.” 

Try to mention something specific or personal in your post-interview thank you email

Try to make some reference to something that came up during the interview, something personal or something that impressed you about the setting. Samples from the body of a thank you letter after an interview appear below.

“I was really struck by the collegial atmosphere of your office, where a couple of programmers might take a 15-minute break from creating the next killer app to sneak in a game of Ping-Pong.”

“You have such a beautiful campus! I loved the duck pond and the cherry blossoms.”

“You raised some great points about the highly competitive nature of the field, and I hope my skills can help address these issues.”

Express your willingness to provide any additional information that the recruiter might want to see. Here’s an example of how you can supply additional information in your follow up email after an interview. 

 “If there is any further info I can provide to help you make an informed decision — additional samples of my work, references from past employers or anything else — please don’t hesitate to let me know.”

It’s possible that in the heat of the moment, you forgot to say something important that you really want the hiring manager to know. Or perhaps you’ve thought of a much better answer to a question that caught you flat-footed before. A thank you note gives you an opportunity to fill in any blanks.

Also, there may be something in your experience that you did mention, but you really want it to stick in the recruiter’s mind. There’s no rule that says you can’t stress your greatest successes, even if you’ve mentioned them before. This post-interview sample interview thank you letter illustrates.

“It occurs to me that in our interview I failed to mention that I was a co-winner of the 2006 Pulitzer Prize in Investigative Reporting for our series on the deplorable conditions at chicken farms in the South, which is linked here.”

You may choose the time-honored “Sincerely” or any alternative that sounds professional and appropriate, including “Best regards,” “All my best,” or simply “Thanks again.” 

Below this, type your full name and repeat your key contact info, such as your phone number and email address.

Every interview answer needs a structure and the STAR method is a great way to prove competency. Here’s how to apply it in an interview and land your next position!

How long should a thank you email be?

A thank you note or follow up email after an interview should never be longer than one page — nor does it need to fill the entire page. Three or four paragraphs should do the trick, just enough to address most or all of the topics discussed above.

Remember that recruiters and hiring managers are busy people. Consider two points:

• By showing them you value their time, you are more likely to win them over
• A relatively short but expressive email is more likely to be read, while an overly long email will likely just be closed with an irritated eye-roll.

How soon do you send a follow up email after an interview?

Ideally, you should send a thank you email within hours of an interview, or no later than the next day. Use your common sense to choose the appropriate time, considering the time of day when the interview took place or the hiring manager's working hours. 

There’s really no good reason to wait any longer. The interview is fresh in your mind, and hopefully in the interviewer’s mind as well. 

Even if later is better than never, three days is too long to wait before thanking your interviewers. It comes across as an afterthought, as if it slipped your mind for three days.

Most recruiters would not be impressed if you waited a week to send a thank you note. 

In fact, they might suspect that your tardy thank you is a sly way of nudging them to get back to you with an answer. You don’t want to run the risk of making it look like your thank you email is a stealthy attempt to get them to make a decision.

Sincerity is still valued in the corporate world, contrary to popular opinion (since we are all still human). A speedy “thank you” seems like genuine gratitude, while a follow up after a week might look like a pushy hint or lack of tact.

They say waiting is the hardest part – and it’s especially true after a job interview. You want to know whether or not the employer has made a decision, but there’s a right and wrong way to ask. In this blog, we’ll break down everything you need to know about interview follow-up letters.

Do employers respond to thank you emails after an interview?

Employers often don’t respond to thank you emails, but don’t read too much into this. 

If you haven’t received a “You’re welcome” to your “Thank you,” it may be because the company is still interviewing candidates, winnowing its list, preparing invitations for a second interview, or even drafting your offer letter. 

Be patient when waiting for a response, but don’t get upset if you don’t receive one. The job hunt is a numbers game and the best (and most successful) candidates are the ones that use interviews as a chance to improve and learn. Your life doesn’t center around one job application, but a philosophy of learning and growth can definitely lead to your dream job.

Key takeaways

• You have nothing to lose, but possibly a big hiring advantage to gain, by sending a thank you letter after a job interview.  
• Besides being a professional courtesy and genuine expression of gratitude, a thank you email after an interview reminds recruiters who you are, how well you are qualified for the job, and how hopeful you are about being hired and starting to work.  
• Always send your thank you letter as soon as possible after your job interview — ideally within hours and no later than the following day.

Best of luck in finding the job that’s right for you!

Resume.io is a leading global provider of resume templates , cover letter templates, occupation-specific examples and guides to writing these documents, and many other types of professional career advice. Browse through our pages to find real-world answers to questions that job seekers often ask.

How to Write a Thank You Email After an Interview (With Samples!)

You just walked out of a job interview. You gave great answers to all the interview questions and really hit it off with the hiring manager. You nailed it!

That’s great—but you’re not done yet. In fact, fair or not, most hiring managers pay very close attention to whether you write a thank you email after the interview (and you want a catchy subject line to go with it).

Our advice? Follow up as soon as humanly possible by writing a terrific interview thank you note . Below, we list out tips for writing the perfect thank you email—and provide a template to get you started.

Why you should send a thank you note after a job interview

Olivia Johnson, a Muse career coach with more than 20 years of experience in the corporate world, said there’s no good reason why you shouldn’t send a thank you note after every interview—and plenty of reasons why you should . For one thing, it’s proper business etiquette : “It’s almost like if you invite someone in your home, and then they’re leaving your property and don’t say anything as they walk out the door,” Johnson said. “They selected you to move forward and have a conversation with, so it deserves a thank you.”

One major benefit of the effort, she told The Muse, is that it immediately makes you stand out from other candidates who don’t send a follow-up email. “I always ask my clients after interviews, ‘Did you remember to send a thank you note?’ And usually, 80 to 90% of the time, I hear, ‘Oh, right,’ because they forget to do it,” she said.

Land more interviews by looking or more open jobs on The Muse »

It also helps you build on the rapport you established in the interview by reminding the hiring manager who you are, what you talked about, and how you’re a great fit for the job and company.

Finally, a thank you note can help alleviate any concerns you had about your conversation. Maybe you forgot to ask about a specific part of the role, or maybe you flubbed an answer and want to clarify your statement—here’s your second chance. “I actually had someone who did really well on the tech interview, but they missed a question. They went home, continued to figure it out, and then sent a note sharing what they came up with,” Johnson shared. “That’s impressive. That’s somebody that you want on your team.”

Even if the interview went swimmingly, Johnson still advised sending a thank you note. “Even if the interview went so awesomely that they offered you the job on the spot, you should be sending a thank you note,” she said. Plus, you won’t regret taking that extra effort to make your appreciation and excitement known.

Interview thank you email template

Hi [Interviewer Name],

Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.

I look forward to hearing from you about the next steps in the hiring process, and please don’t hesitate to contact me if I can provide additional information.

Best regards,

[Your Name]

5 tips for sending a thank you note after an interview

Beyond following the template above, here’s what to keep in mind when crafting your professional thank you email.

1. Actually say “thank you”

In all your wordsmithing, don’t forget to thank the person for taking the time to meet or speak with you.

And Johnson emphasized that you should be thanking them for the discussion , not the interview. “Never reference it as an interview. A lot of people do that. They're like, ‘Thanks so much for interviewing me.’ It makes it seem more of a check-the-box process, especially if you had a great rapport or relationship starting to form with that person,” she said.

2. Keep it short and sweet

Brevity is key, Johnson said. No recruiter wants to read an entire page of flattery.

She recommended aiming for three 2-3 sentence paragraphs max, with the bulk of the message focusing on what stood out in your conversation and what you’re most excited about in the role.

3. Tailor it to your recipient

Each thank you note should be unique to the person you spoke with, if you want to grab their attention and leave a positive, lasting impression.

If, for example, you’re thanking an outside recruiter, you may not need to touch on the more technical aspects of the role that you talked about with someone internal. And, “if it’s an executive, you definitely don’t want to go into the day-to-day,” said Johnson. “They’re more visionary, so you want to say things about being eager to make an impact within the organization.”

4. Be your authentic (professional) self

There’s no need to try to mimic the interviewer’s tone or personality in your note. Johnson advised making it feel and sound like you (without coming off too casual—this isn’t a text to a friend). Doing so, she added, also ensures you’re the right match for the job. If you don’t mesh in writing, you’re likely not going to mesh well when you start working together.

However, it’s OK to mimic some of their internal language to show you can catch on to their processes and communications. For example, she said, “If you say ‘deadlines’ and they say ‘milestones,’ you might want to use ‘milestones.’”

5. Know it doesn’t have to be an email

Johnson noted that while email is the primary medium for sending a thank you note to a hiring manager or recruiter, it doesn’t have to be the only format you use. “It’s OK to use the platform where they found you. So if they reached out to you on LinkedIn, it is perfectly fine for you to message them back on LinkedIn to say thank you after an interview.”

Another way to go the extra mile—especially if your interviewer is more traditional or you have a feeling they’d appreciate a handwritten note—is to drop a card in the mailbox as well. To connect the two, you can simply add a line to your email like:

P.S. Just because I’m an appreciator of handwritten thank you notes myself, you should be receiving a letter in the mail/I dropped a letter off at the front desk as well!

(And yes, even if you send a snail mail note, you’ll still want to send the email thank you to cover your bases—just in case your interviewer doesn’t get the letter right away.)

Sample interview thank you emails

So, what does this template look like in practice? Here are some example thank you notes you can use to build your own perfect email.

A short-and-sweet thank you email template 

This one’s concise and to the point—perfect if you’re looking to quickly follow up after a phone interview or it’s an early-round discussion.

Thank you so much for chatting with me today. It was such a pleasure to learn more about the marketing manager role, and I’m very excited about the opportunity to join News Crew and help your team reach a new audience with your amazing content.

I look forward to hearing from you about next steps, but please don’t hesitate to contact me if I can provide any additional information.

All the best,

A specific thank you email template 

Show you were paying attention during the interview and reiterate what a great fit you’d be for the job with an email that looks like this:

Hi Ms. Bernard,

I just wanted to thank you for inviting me to your office today. It was great to hear about 4Apps’ goals for streamlining your software and placing an emphasis on quality UX design, as well as how you see the engineering department playing a role in these initiatives.

4Apps seems like a wonderful place to work—and not just because you mentioned some great summer outings! I really admire the mission that drives your business, and look forward to the opportunity to help your team implement some of the ideas I mentioned around redesigning the homepage.

Please let me know if there’s anything else you need from me to move the process forward.

Enjoy the rest of your week,

An above-and-beyond thank you email template

While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before “I look forward to...” with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if you’re in a creative role, taglines if you’re in branding, or some slides or possible partners if you’re in business development or sales.

Thank you so much for meeting with me today. I really enjoyed learning more about your career trajectory at CarRuns (and hearing what it was like to join as the fifth employee—so impressive!) and where you see the company going in the next couple years.

To follow up on our conversation about churned clients, I’ve attached a short deck I mocked up on my initial ideas for increasing renewals. Happy to discuss further if you see it being a helpful resource.

I can tell CarRuns is a special place to work, and I would be thrilled to join such an innovative, hardworking, and passionate team of individuals. Please let me know if there’s anything else I can provide to make your hiring decision easier.

Adelaide Jenkins

How to send an additional follow-up email after an interview ( after your thank you note)

In a perfect world, we’d always hear back quickly after an interview—maybe even faster than the timeline they gave you during the conversation. But, of course, that’s not always the case. Here’s some advice on how to send a follow-up email after your thank you note:

• 4 Ways to Frame Your Follow-Up After an Interview
• Why You Should Follow Up If You Don’t Hear Back
• How Long You Should Wait to Follow Up (at Every Stage in Your Job Search)
• How Long It Usually Takes to Receive a Job Offer

Your thank you note sets the tone after your interview. So whatever you do: Don’t skip it . Use the template above to remind the hiring manager what a great applicant you are, and to show how much you care.

Alex Cavoulacos contributed to an earlier version of this article. 

• Get Unlimited Access

• See All Courses >
• SUCCESS STORIES

• GET YOUR FREE LINKEDIN HEADLINE SCORE >>

• GET YOUR FREE RESUME SCORE >>

• GENERATE YOUR JOB-WINNING COVER LETTER >>

• FIND ANY CONTACT’S EMAIL ADDRESS >>

• ResyMatch.io Scan and score your resume vs. any target job.
• ResyBuild.io Build a job-winning resume using proven templates and advice.
• CoverBuild.io Have AI generate a personalized, job-winning cover letter in
• HeadlineAnalyzer.io Transform your LinkedIn headline into a job-generating machine.
• ResyBullet.io Scan, score, and upgrade your resume bullets.
• Mailscoop.io Find anyone’s professional email address in seconds.
• The Job Search Email Playbook Our 100+ page guide to writing job-winning emails.
• Value Validation Project Starter Kit Everything you need to create a job-winning VVP.
• No Experience, No Problem Learn how to change careers with no experience.
• The Interview Preparation System A proven system for job-winning interview prep.
• The LinkedIn Launch Formula A proven system for six-figure success on LinkedIn.
• See All Blog Posts Check out all of our job search articles & posts.
• HeadlineAnalyzer.io Scan your LinkedIn Headline and turn it into a job-generating machine.
• LinkedIn Profile Optimization Our comprehensive guide to optimizing your LinkedIn profile.
• LinkedIn Headlines Learn how to write a crazy-effective LinkedIn headline.
• LinkedIn Profile Picture Learn how to create a job-winning LinkedIn profile picture.
• LinkedIn About Section Write a job-winning About section (with examples!)
• LinkedIn Cover Photos Learn how to create a job-winning LinkedIn cover photo.
• GET YOUR FREE LINKEDIN HEADLINE SCORE >>
• ResyMatch.io Scan your resume and turn it into a job-generating machine.
• ResyBuild.io Build a beautiful, job-winning resume using recruiter-approved templates.
• Resume Examples Check out example resumes for a range of job titles and industries.
• How To Write A Resume Learn how to write a resume that actually wins job offers.
• Resume Summaries Our guide on writing a job-winning resume summary.
• Resume Tips & Action Words 175+ tips & examples to supercharge your resume.
• GET YOUR FREE RESUME SCORE >>
• CoverBuild.io Use our tool to generate a personalized, job-winning cover letter in
• Cover Letter Examples Check out example cover letters for a range of job titles and industries.
• How To Write A Cover Letter Learn how to write a cover letter that actually wins job offers.
• Cover Letter Templates Check out our proven, job-winning cover letter templates.
• Addressing A Cover Letter Learn how to start a cover letter the right way.
• GENERATE YOUR JOB-WINNING COVER LETTER >>
• Mailscoop.io A tool to help you find anyone’s professional email in seconds.
• How To Get A Job Without Applying Online Our flagship guide for effective job searching in today’s market.
• How To Network Our comprehensive guide on learning how to network.
• Tips For Better Networking Emails 6 tips for writing networking emails that actually get results.
• What To Ask In An Informational Interview 10 great questions to ask during a networking conversation.
• FIND ANY CONTACT’S EMAIL ADDRESS >>
• How To Prepare For Interviews Our proven preparation framework for turning more interviews into offers.
• How To Create A Job-Winning Interview Presentation Learn our “silver bullet” Value Validation Project presentation strategy.
• Interview Questions & Answer Examples Job-winning example answers for common interview questions.
• What To Wear To An Interview A simple guide to dressing for the job you want.
• How To Write A Job-Winning Thank You Note Learn how to write a post-interview thank you that wins job offers.

This Is The Most Effective Post-Interview Thank You Email

• 1.4K shares
• Facebook 1.0K
• LinkedIn 159
• Twitter 178
• Pinterest 28

“It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you're done with Tribes! We will be in touch about next steps soon.”

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren't what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

• Building relationships with people who can influence the hiring decision
• Standing out from all of the other candidates vying for this job

The post interview thank you email is a highly effective (and incredibly easy) tactic that covers both bases. It's also overlooked by 76% of job seekers. Talk about low hanging fruit!

After interviewing at dozens of companies with over 100 people, I've had the chance to send (and test) plenty of thank you notes. This article will walk you through the template I've found to be the most effective and helped me land jobs at leading companies like Google, Microsoft, Twitter, and more.

In this post, we'll cover:

Why A Post-Interview Thank You Email Matters

• How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)
• How To Write A Thank You Interview Email: A Step-By-Step Guide
• Post-Interview Thank You Email Templates & Examples

2 Common Thank You Email Mistakes To Avoid

• The Most Effective Email Template
• How To Follow Up If You Haven't Heard Back From Your Interview

Before we get technical, it's important to understand why writing a thank you note is important in the first place.

Most people think their interview is over when they walk out of the building. Whether they absolutely crushed it or things didn't go according to plan, it's out of their hands now, right?

Not so fast.

Hiring managers at top companies pay very close attention to how and when their candidates follow up . Most are expecting some sort of thank you and failing to send one could actually cost you the job.

The data reveals that close to 80% of hiring managers feel that thank you emails are helpful when deciding between candidates. 22% of employers are   less likely to hire a candidate who does  not  send a thank you and 91% actually  like  being thanked  (imagine that!).

In addition to playing into your potential employer's expectations, thank you emails are an easy way to stand out from the competition. Despite all of the data above, only 24% of job seekers actually take the time to send a thank you note after their interview.

Part 1: How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)

Before we dive into our post-interview thank you email templates and examples, we're going to walk through the fundamentals of sending a thank you note that will boost your chances of landing the job offer.

Should I Email, Call, Or Hit Them Up On Twitter?

If you run a Google search for “interview thank you notes,” you'll get all sorts of suggested mediums for sending – email, phone calls, Twitter, text messages, and even handwritten notes.

All of these can get the job done but we want to choose the method that's going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email (with phone calls coming in at a close second):

When you're in the room on interview day, it's much more natural to ask for someone's email than their phone number. On top of that email allows you to spend time crafting your response and you can track them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

“But what if I forgot to ask for their email and don't have it?”

No problem! There are plenty of tools out there that make it super easy to track down someone's email address. My favorite is Mailscoop.io .

All you need is the person's full name and the link to their company's website (so if they work at Spacex, it would be www.spacex.com) and Mailscoop will spit it out in just a few seconds:

After you've got your hands on their email, you can head over to Mail Tester , or another email testing website, and plug it in to verify that it exists on the company's email server. If it does, you're good to go!

If all else fails, you can always email your recruiter and ask them for the person's contact info. Sure, it's best to get it upfront but you're better off swallowing your pride to send your thank you email than sending nothing at all.

When Is The Best Time To Send A Follow Up Email After An Interview?

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

Q – The Best Time To Send Your Thank You Note? A – As quickly as you can while still allowing yourself enough time to craft a quality email!

If you're a numbers person, shoot for 30 minutes – 2 hours after the interview, but don't pull your hair out if you can't get it out until later in the day. Life gets in the way and it's far more important to send it later than not send it at all.

What Subject Line Should You Use For Your Interview Thank You Note?

Sometimes coming up with a subject line can be the hardest part of writing an email! In this case, you don't need to go crazy — something short and to the point will do just fine. My recommendations are:

• Thank you for your time today [Name]
• Following up on our interview today
• It was great speaking with you

Any of those will do the trick!

These are all short, sweet, and leave no room for confusion. If you're really struggling to come up with something, feel free to borrow one of them.

Should You Send A Handwritten Note?

Sending a handwritten note is a great way to make sure your thank you stands out, but it takes time. If you're able to get your email sent within the first 24 hours, you're better off doing that.

If you're set on sending a handwritten note, my number one piece of advice is to use good old fashion snail mail.

Sending a thank you via USPS is going to take a few days, but it will almost certainly be a lot harder to ignore.

How Long Should A Thank You Email Be?

Your interviewer is likely busy. So, try to keep your post interview thank you email short and sweet. 80-150 words in 2-3 concise paragraphs are all you need.

Can you write less? Maybe. But there’s a good chance that your short email will sound generic or lack some key ingredients.

Part 2: How To Write A Thank You Interview Email — A Step-By-Step Guide

Now that we’ve got the basics covered, it’s time we dig in to the anatomy of a thank you interview email! 

You’ll want to…

#1 Express Your Appreciation

Let the interviewer know exactly what you’re thankful for. Perhaps you’re thankful for their time or for meeting with you. But those things are pretty generic, right?

Instead, be specific about a part of the interview you actually enjoyed. For example, maybe your interviewer told you about one of the company’s new programs or projects. How has learning about that program or project made you more excited about potentially working at this company?

Here’s an example of how you would build your introduction: 

“Hi, James! Thank you for our conversation earlier today. I really enjoyed learning more about EcoWise’s plan to launch a new app for consumers to track their renewable solar energy credits, and I am eagerly excited to improve the app’s UX if selected for the role.”

Once you’re done with this introduction, be sure you…

#2 Personalize The Message

Your interviewer may get thank you emails from other candidates. And you don’t want your email to sound like all the others. So, you must personalize the message.

How do you do that? For one, you address the interviewer by name. But you should also mention specific details about things you and the interviewer talked about.

Picking up the example above, you could go with something like: 

“In my previous role at BrainBloom, I helped increase user retention by 30% by designing an interactive chatbot assessing users’ most searched topics within the app. I think we can work on something similar for EcoWise’s app.”

For example, you can briefly share an idea of how you would solve a company challenge that the interviewer mentioned during your conversation. If you haven’t already, it could also be a good time to share a Value Validation Project to really demonstrate your interest and ability to solve a specific problem.

#3 Wrap Up And Express Your Enthusiasm For Next Steps

Wrap up by expressing you’re looking forward to continuing your conversation the next steps.

In our example, this would look something like: 

“I look forward to discussing this further in the next steps! Best wishes,  Willie Sherman”

But don’t hit “send” just yet! First, you’ll want to make sure you…

#4 Proofread Everything!

Last, but certainly not least, is proofreading every single detail of your thank you email before you send it!

If you're writing your thank you note in something like Gmail, I definitely recommend installing a plugin like Grammarly  or Hemingway . They will catch any spelling errors  and make suggestions for better grammar to help improve your writing.

Once you have your final draft in front of you, read it out loud! Then send it to a friend to get a double confirmation. If everything looks good after that, you're all set to send!

Let’s recap on what a great thank you interview email looks like:

Part 3: Post-Interview Thank You Email Templates & Examples

Now that we've covered the basics of great thank you notes, we can dive into the science behind writing one that will stand out from the crowd and get you hired.

We'll start by calling out two common thank you email templates that you should avoid . These are email templates that everyone ends up using because they're easy and average. Our goal is to stand out — to zig while everyone else zags — which means we don't want boring, boilerplate templates.

Next, I'll walk you through the methodology behind my thank you email strategy. I'll show you how to craft an email that will set you apart from the competition and bump you up on the interviewer's short list. Then you can get a copy of my post-interview thank you email template along with several thank you email examples from real people in my community!

Now, let's dive into the science behind writing a thank you note that helps you build a relationship with your interviewer and stand out from other candidates.

We'll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

When it comes to thank you's, the most common formats tend to fall into two buckets:

Bad Email #1 (Don't Use This!) Dear Mr. Last Name: I enjoyed speaking with you today about the assistant account executive position at [Company].  The job seems to be an excellent match for my skills and interests. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Name

This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

Here's what the second most common email looks like:

Bad Email #2 (Don't Use This, Either!) Hi Name, Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps. Best, Your Name

While this is far better than Email #1, it leaves a lot on the table. Again, after chatting with someone for an hour, you should have a little bit more to say than “thanks, hope to hear from you soon!”

Remember, your thank you note is a huge opportunity for you to stand out, continue building a relationship with your interviewer, and cement that positive association in their mind.

We want to make sure we're doing everything we possibly can to capitalize on those three things.

Click Below To Get My “Copy & Paste” Post Interview Email Template Completely Free: Download A Free Copy Of My Proven Thank You Email Template

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer .

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

• There is always a few minutes of small talk before the interview starts – use that to spark up a conversation. For example, if it's a Monday or Tuesday, ask how their weekend went. If it's Wednesday – Friday, ask if they have plans for the upcoming weekend.
• If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain .
• At the end of the interview, have questions prepared ( here's a list of my favorites ). I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn't read the book she mentioned, but I was very familiar with the author (Seth Godin).

I followed that up by asking her what she likes to read ( “are you a non-fiction only kind of person?” ) and how she finds the time to read with her crazy schedule.

Those two follow up questions sparked a conversation that lasted 15 minutes and helped me build a rapport.

In my thank you note, I mentioned that I ordered the book and appreciated the recommendation. A week later (after reading it), I followed up with her and mentioned my two favorite points the author made.

The mention in the thank you note helped me land the job and the follow up helped me start my new career with a fan in upper management.

If you want to ace your thank you note, you’ll need to bring in your a-game during the interview. This guide will help you effectively prepare for your next interview and walk out this amazing inputs for your thank you note!

The Most Effective Thank You Email Template

As mentioned above, I went on 50+ interviews and spoke to well over 100 people during the course of my job search. That meant a lot of thank you notes and, better yet, a lot of opportunities to test what format works best.

After all was said and done, the template below is the one my data showed to be most effective. I measured “effectiveness” by the percentage of people who replied as well my success rate for scoring a slot in the next round of interviews (or getting the offer).

What To Include

To start, we lead off with our “thank you.” It sounds obvious, but you'd be surprised at how many people fail to actually include the words “ thank you ” in their note, (seriously, I see this a surprising amount with the people I coach). Instead of actually saying it, they imply it  by saying stuff like “great chatting with you.”

People are busy, especially as you get further up the food chain. Their time is valuable and it goes a long way to acknowledge that. So don't just imply it, write out the words!

Next, we make a point to show them that we listened and understood.

Full attention is a rare thing in today's world and people like interviewers expect to get it from you. By recapping a point that you spoke about in your conversation, it shows that you were listening and engaged.

Bonus points if you add in an action you took based on the conversation, or share a relevant (and quality) piece of content!

Then, at the end of the email, we do the exact same thing by taking a personal angle in the PS. For best results, mention taking action against advice your interviewer gave you, illustrate your results, and finish with a follow up question.

This helps solidify your level of engagement in the interviewer's mind and keeps the door open to continue the conversation and build the relationship.

Now that you understand why each piece of the thank you email puzzle is important, let's check out a few examples of what an awesome post-interview thank you email looks like:

My Post-Interview Thank You Email Template & Examples

Click below to get a free copy of my proven Thank You email template, along with real-world examples of Thank You notes that worked. All you need to do is copy, paste, fill in the blanks, and hit send!

Click Below To Get My “Copy & Paste” Post Interview Email Template For Free: Download A Free Copy Of My Proven Thank You Email Template

How To Follow Up If You Haven't Heard Back After Your Interview

When it comes to getting the result you want (a job offer), persistence is key.

Sending a post-interview thank you email is always a must, but your work doesn't end there.

Hiring teams are  busy – they're interviewing other candidates, they're corralling colleagues for feedback, and (most importantly) they're still doing their jobs! Sometimes things fall through the cracks. While it's not ideal, we're all human and it happens.

If you want to boost your chances, you need to follow up.

Following Up When You Haven't Heard Back

The key to a great follow up is being politely persistent without being overbearing.

First, check back to see if the hiring team gave you a timeline. If the recruiter said, “we'll get back to you in a couple of weeks,” don't send a follow up one week later. Respect the timeline, but don't be afraid to follow up right when it ends.

Set a reminder in your phone or calendar for two weeks!

If you didn't get a clear timeline, my rule of thumb is to follow up every five business  days.

Austin's Five Day Follow Up Rule

My rule of thumb is to follow up every 5 business days when you haven't heard back and haven't been given a timeline.

Here's a quick email template you can use:

Hi [Name], I hope you are having a great week! I wanted to reach out and express my continued interest for the [Job Title] role. I know this is a busy time and I completely understand that there is a lot going into this decision. If there's anything else I can do or provide that would be helpful, please let me know! Best, [Your Name]

Updated Follow Up Email Template For Uncertain Times

If there's one thing COVID-19 has taught us, it is that unforeseen events can arise at any time. Whether it's a pandemic, an economic crisis, or acts of God, we will want to change the language in our emails.

The tests I've run with my clients have shown that following up with empathy is what works in uncertain times.

Here is the interview follow up email template you can use:

Hi [Name], I hope you are doing alright given everything that’s happening right now. I know this is an uncertain time and that there is a lot to deal with both personally and professionally. With everything going on, I completely understand that there may be delays in responses and/or with the process. Please take the time you need and stay safe. I did want to reach out to let you all know that I am still very excited about this opportunity. If there is anything I can do or provide that would be helpful, please let me know. I’m sending my best to you, your family, and your colleagues. Best, [Your Name]

There you go! You should be all set to send an awesome thank you email  and  stay on top of the company to make sure you're top of mind and standing out from the crowd.

If you missed it earlier, here's a link to my post-interview thank you email template complete with multiple examples:

• Connect on LinkedIn
• Follow me on Medium
• Follow me on Instagram

Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

22 thoughts on This Is The Most Effective Post-Interview Thank You Email

Incredible piece of advice! You’re definitely a career strategist. I tried this strategy and it worked, and I’m happy. Thank you!

Awesome Maito! I’m so happy to hear it helped you score the offer 🙂

That’s what i needed the most right now because every time after my interview i always wonder what to write and how to write it, so thanks a lot for helping me out here and i am sure i am going to bookmark this for sure. cheers to this article.

I’m super happy to hear it Ritesh! I know it can be confusing trying to figure out how and when to follow up – I’m glad the article helped clear things up!

Nicely done. Thanks. Constructive feedback: I think you have “and causation doesn’t imply correlation” reversed.

Good catch, thanks!

Well written and very helpful!!

Appreciate it Trent!

That’s a great article and i was searching for this content because i didn’t know that doing follow up after applying for job is have this much importance so i was looking for how to do follow up process, thanks a lot for letting us know.Going to bookmark this for sure.

I enjoyed visiting your webiste. I leave comments rarely, but you definately up deserve a thumbs!

Easy to check out, easy to read…heck I had formed to leave a commment!

Ha! I see you what you did with “bad email #1.” I actually read that email example on another site and thought “should I really be that formal after having such a great interview? Let me see if other websites agree.” Thank you for confirming my suspicion.

Haha I didn’t have the “don’t use this” at first and people were actually using that template Jeremy – glad you made your way to the right one 🙂

Very helpful, specific and easy-to-implement advice. Much appreciated!!

You got it!

Any advice on writing a thank you email after totally blowing a interview? I was so nervous I don’t think I answered anything they asked me. After walking out the door a moment of clarity hit me and I wanted to go back in. Is there any way to ask for a do-over?

really helpful, love your insight, and thanks for sharing Austin!

You got it Jon!

I just went on an interview. It was first in 9 years and after the interview I went to look up When is the best time to send a thank you follow up letter? Well it was with in 24hrs and I landed up on your site and I found out I did not ask enough questions. How can I rectifty that in my thank you letter? I am going to write my letter and hope you get back to me soon, but if not I will do my best with what I read in your article so that I can send it off in a timely manner. I know now for next time what to ask. Hopfully my thank you letter will set me apart from the crowd and will win me this position. Thank you for your site. It’s very informative.

Hey Carla, that’s ok! The thank you template here is best case scenario. Not everyone is going to remember to ask those questions or get all the info! The best thing you can do right now is send a thank you email as soon as possible. Thank them for their time, tell them that you enjoyed meeting them, and you’re looking forward to next steps.

Greate article. Keep writing such kind of info on your blog.

Im really impressed by it. Hey there, You have done a great job. I will certainly digg it and in my view suggest to my friends. I am confident they will be benefited from this website.

Thanks so much, I appreciate it!

LEAVE A REPLY Cancel reply

You must be logged in to post a comment.

Most Popular Posts

YOU’VE SEEN AUSTIN IN

WHAT CAN I HELP WITH?

Welcome Back To Cultivated Culture!

Log into your Cultivated Culture account using one of the options below:

You have exceeded the maximum number of phone messages in a 24 hour period. We limit the number of times you can request security codes in order to protect your security. Please try again later or /contact">contact us for assistance with accessing your account.

Forgot your password? Click here to reset.

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use , Privacy Policy , and agree to receive email updates.

One Free Account, Four Job-Winning Tools

Sign up for a free Cultivated Culture account and get access to all of our job search tools:

Your Bullet Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your bullet along with suggestions for improving it:

Sign Up To Save & Export Your Resume

Sign up to create, save, and export your resume and get access to our suite of job search tools!

Sign Up To Get More Free Email Searches

Create a free account to unlock more email searches and get access to all four of our job-winning tools:

Your Headline Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your headline along with suggestions for improving it:

Already have an acount? Click Here To Log In

We Just Need You To Verify Your Email.

We just emailed you a 6-digit code. Please check your email and enter it below.

Note: Your progress will not be saved until your email is verified. Closing this pop up or window might cause you to lose your progress.

Invalid Code

Choose one of the options below to get the verification code we sent you!

We'll need you to verify your email address before you're able to unlock free scans.

We'll need you to verify your email address before you're able to unlock free templates, saves, and exports.

We'll need you to verify your email address before you're able to unlock free email searches.

We sent a verification code to your email, all you have to do is paste that code here and submit to get full access!

Looks Like You Still Need To Verify Your Email Address!

Whoops! Looks like you still haven't verified your email address. We'll need you to do that before granting free, unlimited access to our tools.

If you can't find the original verification email, click the link below and we'll send a new one:

Sent! Please check your email.

Oops you've hit your credit limit..

Looks like you've used all 10 of your free credits for the month. Your credit limit will refresh in days. You can learn more about your credit limit here.

Want to stop worrying about credits?

Sign up for our Unlimited plan to get instance unlimited access to all of our jon search tools for one low price. Click below to learn more:

Go Unlimited!

Change plan.

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!).

Go Unlimited (& Save 10%)!

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!), and 10% off our regular pricing thanks to your friend :

Your Unlimited plan comes with...

Unlimited access to 6 of our job search tools

Unlimited AI optimizations and generations

200 Mailscoop searches per week

No obligations - cancel any time

By clicking "Upgrade My Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

By clicking "Change Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Confirm Your Plan Change

Here is a summary of your plan change:

Current Plan:

Please note the following for plan changes:

Your new plan and rebill date will be effective immediately

The number above depict retail plan pricing, any adjustments or credits will be available in the Invoices section of your Billing tab

If you're moving to a lower cost plan, the difference will be credited to your account and applied towards your next payment

By clicking "Confirm Plan Change," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Unlimited Plan Upgrade

Change payment method.

Promo code has been applied to your purchase!

Note: This is a monthly subscription, your card will be automatically charged every month until you cancel your plan.

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Note: You will not be charged for updating your credit card using this form. After your new card is added, you will be billed on the date of your next billing cycle.

Upgrade Complete!

You are officially a

Unlimited Member

Invoice Details

Paid Today:

Start Date:

Subscription:

Next Bill Date (Est.):

Note: This receipt and future invoices will be available in the Billing Tab of your Account Dashboard .

Do You Want To Secure Your Account?

Increase your account security with one of our multi-factor authentication options:

Choose An Authentication Method

Awesome! Let's make your account more secure.

Choose your preferred authentication method:

Text Message Authentication

Enter the phone number that you want to use to set up text-based authentication for your account:

Text Message Verification Code Sent!

Please check your phone for verification code and enter below:

Email Verification Code Sent!

Please check your email for verification code and enter below:

No problem, we'll skip this for now. Do you want us to remind you to secure your account?

It's great to have you. We just have a few questions so we can personalize your experience with our tools:

• I haven't applied to any jobs yet and I am not sure where to start
• I know what types of jobs I am looking for and I have started applying or I plan to start soon
• I have been applying to jobs for 3 months or longer, but haven't gotten the results I'd hoped for
• Get a job in the same industry I currently work in
• Switch careers and get a job in a new industry
• Get promoted at my current company
• Improve my resume
• Improve my cover letter
• Enhance my LinkedIn presence
• Find jobs that I am compatible with

Our Recommendations

• Best Small Business Loans for 2024
• Businessloans.com Review
• Biz2Credit Review
• SBG Funding Review
• Rapid Finance Review
• 26 Great Business Ideas for Entrepreneurs
• Startup Costs: How Much Cash Will You Need?
• How to Get a Bank Loan for Your Small Business
• Articles of Incorporation: What New Business Owners Should Know
• How to Choose the Best Legal Structure for Your Business

Small Business Resources

• Business Ideas
• Business Plans
• Startup Basics
• Startup Funding
• Franchising
• Success Stories
• Entrepreneurs
• The Best Credit Card Processors of 2024
• Clover Credit Card Processing Review
• Merchant One Review
• Stax Review
• How to Conduct a Market Analysis for Your Business
• Local Marketing Strategies for Success
• Tips for Hiring a Marketing Company
• Benefits of CRM Systems
• 10 Employee Recruitment Strategies for Success
• Sales & Marketing
• Social Media
• Best Business Phone Systems of 2024
• The Best PEOs of 2024
• RingCentral Review
• Nextiva Review
• Ooma Review
• Guide to Developing a Training Program for New Employees
• How Does 401(k) Matching Work for Employers?
• Why You Need to Create a Fantastic Workplace Culture
• 16 Cool Job Perks That Keep Employees Happy
• 7 Project Management Styles
• Women in Business
• Personal Growth
• Best Accounting Software and Invoice Generators of 2024
• Best Payroll Services for 2024
• Best POS Systems for 2024
• Best CRM Software of 2024
• Best Call Centers and Answering Services for Busineses for 2024
• Salesforce vs. HubSpot: Which CRM Is Right for Your Business?
• Rippling vs Gusto: An In-Depth Comparison
• RingCentral vs. Ooma Comparison
• Choosing a Business Phone System: A Buyer’s Guide
• Equipment Leasing: A Guide for Business Owners
• HR Solutions
• Financial Solutions
• Marketing Solutions
• Security Solutions
• Retail Solutions
• SMB Solutions

Business News Daily provides resources, advice and product reviews to drive business growth. Our mission is to equip business owners with the knowledge and confidence to make informed decisions. As part of that, we recommend products and services for their success.

We collaborate with business-to-business vendors, connecting them with potential buyers. In some cases, we earn commissions when sales are made through our referrals. These financial relationships support our content but do not dictate our recommendations. Our editorial team independently evaluates products based on thousands of hours of research. We are committed to providing trustworthy advice for businesses. Learn more about our full process and see who our partners are here .

Effective Sample Thank-You Letters for After an Interview

Following a successful interview, sending a thank-you letter could help seal the deal.

Table of Contents

As the hiring process moves toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd and humanizes your application. A thoughtfully written thank-you note provides you with the chance to reiterate your qualifications and add a touch of personality. Those two simple words – thank you – could be the very thing that lands you the job.

What should be included in a thank-you letter?

When writing a thank-you letter, keep it clear, straightforward and shorter than four paragraphs. Amanda Augustine, career advice expert for TopInterview and TopResume, cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview. A basic summary of your qualifications is appropriate. [Read related article: 6 Interview Skills That Will Get You Hired ]

Here are a few details that every thank-you letter should contain:

• Contact information: Include your own contact information, as well as the contact information of the person you’re writing to. It can also be beneficial to include the date.
• Salutation: Even if you have been referring to the interviewer in a more casual way, use the more formal form of address (e.g., Dear Mr. X) in the thank-you note.
• Appreciation: Write a sincere and specific expression of appreciation along with a concise description of what it is you appreciate.
• Something unique: Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are, and it will show them that you listen.
• Qualifications: Confirm you’re a good fit for the role.
• Expression of gratitude: Close with a final expression of gratitude, such as “Best” or “Sincerely.”
• Signature: You can use a typed signature if you are emailing a thank-you letter, but paper letters should always include a handwritten signature.

As with your resume and cover letter , customize your thank-you note. Double- and triple-check it for grammatical and spelling errors . A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person.

Sample thank-you letters

If you are looking for a little extra guidance, here are a couple of templates you can follow for writing a thank-you letter after an interview. Take the time to personalize every letter you send – avoid copying and pasting the same basic form letter. Recruiters will notice these right away, and they won’t do you any good. Review post-interview mistakes to avoid when making a good impression.

Thank-you letter template 1

Good afternoon, Tim,

Thank you for taking the time to speak with me yesterday about the staff writer position with Business News Daily.

It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. I especially loved hearing about your in-office MVP vote – it sounds like a great way to boost employee morale!

After our conversation, I am confident that my skills in business writing and experience as a copy editor are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.

If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.

Best regards,

Nicole Smith

Thank-you letter template 2

Dear Ms. Nelson, 

I wanted to reach out to thank you for taking the time to speak with me yesterday about the social media manager position at Business News Daily.

I really enjoyed meeting you and learning more about where your team is headed. Based on our discussion, it sounds like you have a very exciting year ahead with the site updates and customer base expansion. 

With the team at such a critical juncture, I’d love to lend my experience and skills to help the team build a stronger customer base and social media presence – particularly bringing my unique lens as a marketer that we discussed from my time working at agencies. 

I look forward to speaking further with you and your team to see how I might be able to help you reach your goals. If we’re a good match, I would be very excited at the prospect of working together. 

Jimmy James

What is the preferred method of sending a thank-you note?

The best way to send a thank-you note will depend on the specific person or organization you are communicating with. While some companies prefer digital communications (e.g., email), others appreciate the novelty of a handwritten note.

Emailed thank-you notes

Augustine said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

Augustine suggested that it is still important to check out the culture of the company and determine which method they would prefer. If you’re interviewing at a tech startup or see the company uses technology, email would likely be the most appropriate.

After you send your email, keep an eye on your inbox. Don’t panic if you don’t hear back right away – it’s normal for a company to take its time reviewing applications. If several days or weeks go by, send a polite follow-up to ask if there has been any progress in making a decision.

However, don’t take this as an invitation to bombard the hiring manager’s inbox. Send no more than two well-spaced follow-up emails, and if you don’t hear back after that, accept it as a rejection and move on.

Handwritten thank-you notes

On the flip side, if the company seems more old-fashioned and traditional, a handwritten note mailed to the office might get you further.

“I prefer handwritten notes,” said Rachel Sutherland, CEO of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Jodi RR Smith, author and president of Mannersmith Etiquette Consulting, said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible. [Learn how companies think about their hiring process and even how they think about contact management .]

Why are thank-you notes important?

There are many reasons why sending a thank-you note is important. Not only is it good business etiquette, but it also allows you to express your interest in the position and demonstrate that you are a good listener. 

“Sending a personalized thank-you note is exactly that – personal,” said Rebecca Kiki Weingarten, career transition coach and co-founder of RWR Network. “In our high-tech world, it makes a high-touch impact that stands out.”

The benefits of sending a thank you note are many, including the following:

They help you stand out.

A thank-you email should be sent within 24 hours of the interview, while you’re still fresh in the interviewer’s mind. Keep the content of the email brief – no more than three paragraphs – and reference particular points from the conversation.

Matt Ross, co-founder of Slumber Yard, remembers a candidate who went the extra mile in mentioning personal details from their interview.

“I briefly discussed my hometown, but what was amazing was that the candidate remembered my hometown and found a way to include it in his follow-up,” Ross said. “He said his brother would be passing through [my town], so he made sure to tell him to pick up a cake from a popular bakery there. This not only showed me he was a good listener, but also that he was willing to go above and beyond by doing research. It left me with a pretty good taste in my mouth – pun intended.”

They showcase business etiquette.

According to Smith, sending a note could show that you know other proper business etiquette, like standing when a client enters the room, not chewing gum in front of the CEO, holding doors open for others, arriving to meetings on time and dressing appropriately.

They demonstrate your interest in the role and organization.

A thank-you note is a great way to reiterate your interest in the role and organization.

“First, it is a basic appreciation of the time the interviewer spent with you,” Smith said. “Second, it is a signal to the interviewer that you are aware of higher-level interpersonal skills. Lastly, the thank-you note expresses your ongoing interest in the organization and the job opening.”

Conversely, failure to follow up could leave the impression you’re not interested enough to go the extra mile and reach out afterward.

Does sending a thank-you note really work?

Sending a thank-you note can be effective, if the note is well written.

“There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”

Other times, Smith noted, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

“I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”

Augustine noted that sending a thank-you note doesn’t automatically increase your chances of getting the job; however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.

“While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.

Gratitude goes a long way

Thank you notes may not always be a magic bullet, but they can help you stick out in the minds of hiring managers. In an era where job candidates are rapidly applying to dozens of positions and moving from one opportunity to another, taking the time to craft a personalized thank-you note following an interview can give you that extra boost that sends you over the top. So, if you really want to land that job and give yourself every opportunity to succeed, consider putting pen to paper and sending a heartfelt thank you for a recruiter or hiring manager’s consideration.

Skye Schooley and Tejas Vemparala contributed to this article. Source interviews were conducted for a previous version of this article. 

Building Better Businesses

Insights on business strategy and culture, right to your inbox. Part of the business.com network.

Protect your data

This site uses cookies and related technologies for site operation, and analytics as described in our Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

• Your Guide to Post-Interview...

Your Guide to Post-Interview Thank-You Emails

6 min read · Updated on July 02, 2019

Want to leave a great impression post-interview? Send a stellar thank-you email.

After an interview, you'll probably have a multitude of feelings — from relief to bewilderment to excitement. An interview will do that to you. It's exciting, stressful, and overwhelming.

These positive stresses are amplified when we're left with uncertainty on how to proceed post-interview. What do I do now? Do I send an interview follow-up?

Often the best solution is action itself; do something about it to influence your fate. Hiring managers, recruiters, and HR managers receive dozens of applications and inquiries for positions at a time, so taking steps to ensure your application is at the top of the list is an excellent way to keep them engaged.

Sending an interview thank-you note is also courteous, gracious, and just plain old nice — this is a good way to appear to a potential employer.

If you're ready to say thanks but don't know where to start, here's everything you need for your interview follow-up:

When should you send a thank you?

Most companies have a multi-step hiring process that normally kicks off with a phone or video call interview. You can say thanks after each and every round. Why? Well, why not. Saying thanks demonstrates that you're thankful, and thankful people are happy people; who wouldn't want to hire a happy person?

Related:   How to Make a Great Impression During a Phone Interview

The timing of your interview follow-up is also important. Send it too quickly and your thank you may come off as insincere. Send it too late and your follow-up may come off as an afterthought. I recommend sending one thank-you note between four and 24 hours after your interview. The benefit of waiting till the next day is that by then, the interviewer may have had some time to think about and discuss your application with potential hiring managers. Think of your thank-you note as a reminder that you exist. When would you like that reminder to pop up? Allow some time for things to happen so that you may continue to be on the forefront of the selection committee's mind.  

How should I send my thanks?

Choosing the right communication method is integral. If you telephone rather than email to say thanks, it could come off wrong, but not a disaster. It's more about the content, which we'll talk about later. Just as each organization has its own culture and norms, the same goes for the selection committee. Consider how the interviewer chose to communicate with you off the bat. If it was all via email, all the time, your interviewers may not want to receive a phone call. Certain generations are less likely to use the phone than others — you may want to give that some thought, too. Also, consider the company culture of your prospective employer. For instance, you wouldn't send a snail mail thank-you note to a high-tech startup organization.

The generally accepted medium is email because it allows you to be articulate. With an interview thank-you email, you can also provide links to relevant information like online resumes, profiles, or portfolios. Email for interview follow-up is great because you can format it and send a clean, well-thought-out message. Another benefit of email is that it doesn't require an immediate response, such as a phone call would, and the interviewer can get back to you with more information once they have it.

Related:   7 Tips For the Morning of Your Interview

What should I say (or avoid) in an interview thank-you note?

There are so many things you can say in a thank-you email that we will start with what you should not do.

What you should not say:

Don't tell the reader why you deserve the job. Instead, focus on how you're qualified for the position and why you're excited about the opportunity.

Don't explain why you aren't good at interviewing. This'll sound like an excuse.

Don't make too many assumptions about next steps or request to bypass process, especially to HR. (HR people don't like that).

What you should say:

Keep it brief. Express your gratitude for the interviewer's time, your interest in the job opportunity at hand, and your desire to make it to the next round of interviews. Be sure to reinforce your qualifications for the position based on what you learned about the role during your conversations with each interviewer. Thank-you messages do not need to be complicated! If brevity is your style, then own it. Keep it short, simple, and to the point.

If you want to take it to the next level, add a personal connection. You can add in why you enjoyed the conversation so much, and what specifically it was that you discussed or learned that resonated with you. For example, if you learned about their company culture and their emphasis on employee learning struck a chord with you, then you can say that in your thank-you email. It's about showing the interviewer that there was a connection made. Companies want to feel wanted. They want you to want what they're selling, so show them you do. Show them you were listening and that it excited and energized you. Show them there is a strong connection.

You can elevate both methods above by providing more information. This is a tactic I love as an HR manager. Candidates often volunteer links to personal blogs, portfolios, profiles, and useful information that helps me get to know them as individuals or better yet, demonstrates their applicable competencies to the job I'm hiring for.

The goal of your messaging — from the resume to the interview to the thank-you note — should be to get the receiver to want to know more about you. From writing a cover letter to writing a post-interview thank-you message, you want to motivate them to read on.

Who do I thank?

Always thank everyone who was a part of the process. First off, if they have an HR person who has been involved, they should remain your key point of contact. HR will normally be the person consistent through the full cycle of hiring, meaning you may interview with different groups and individuals, but HR will be the one coordinating it. Keep them at the forefront of your messages. They can also distribute to any individual involved who you may not have contact information for.

You can send a message to HR as your main point of contact, and have them forward it off to other interviewers or the hiring manager.

Keeping true to yourself and the goal of your message will guide you in writing your own stellar interview thank-you email. My best advice: Make it genuine.

Click on the following link for more interview advice .

Want to see how your resume stacks up? Request a  free resume review  today!

Recommended Reading:

10 of the Worst Common Cover Letter Mistakes to Avoid

Is it an Interview or Not? Interview Tips for Either Way

The Complete List of Essential Interview Questions to Ask

Related Articles:

What Kind of Job Candidate Are You?

5 Types of Questions: Definitions and Examples

What are Social Skills and Why Are They Important in Your Job Search?

See how your resume stacks up.

Career Advice Newsletter

Our experts gather the best career & resume tips weekly. Delivered weekly, always free.

Thanks! Career advice is on its way.

Share this article:

Let's stay in touch.

Subscribe today to get job tips and career advice that will come in handy.

Your information is secure. Please read our privacy policy for more information.

Get access to 120+ AI writing tools to elevate your writing experience.

General Writing

• Paragraph Generator
• Article Rewriter
• Paraphrasing Tool
• Essay Writer
• AI Text Generator
• Sentence Expander
• Paragraph Rewriter
• Sentence Generator
• Plagiarism Remover

Assistant Writing

• Grammar Checker
• Online Proofreader
• Text & PDF Summarizer
• Spell Checker
• AI Translator
• Plagiarism Checker
• Punctuation Checker

Creative Writing

• Prompt Generator
• AI Response Generator
• Hashtag Generator
• Slogan Generator
• Tweet (Thread) Generator
• Instagram Caption Generator
• Script Generator
• AI Lyrics Generator
• AI Story Generator

Take advantage of HIX.AI's full capabilities anywhere on the web.

Productivity

Type // to enjoy our AI assistance as you write on Google Docs.

Type // craft compelling emails and personalized replies.

Explore a more powerful Bing sidebar alternative for Chrome.

Find HIX.AI's comprehensive responses among typical search results.

Select any text online to translate, rewrite, summarize, etc.

Social Media

Type // to compose concise yet powerful Twitter posts that trend.

Type // to create engaging captions for your Instagram posts.

Type // to draft interactive Facebook posts that engage your community.

Type // to provide valuable, upvoted answers on Quora.

Type // to craft Reddit posts that resonate with specific communities.

Summarize long YouTube videos with one click.

Explore the most powerful, all-in-one ChatGPT copilot for the web.

Table of Content

Resume Thank You Letter for Job Interview

Resume thank you letter for networking event, resume thank you letter for informational interview, resume thank you letter for job fair, resume thank you letter for referral, resume thank you letter for panel interview, resume thank you letter for group interview, resume thank you letter for phone interview, resume thank you letter for second interview, resume thank you letter for career fair, resume thank you letter (20+ examples).

Resume Thank You Letter is an essential aspect of the job search process and can significantly impact a candidate’s chances of securing a position. This article provides over 20 examples of thank you email templates tailored to various job search scenarios, demonstrating the importance of expressing gratitude after an interview or networking opportunity.

Create the Perfect Follow-Up: Use AI Assistance

Ensure your post-interview etiquette stands out by crafting personalized thank you letters with our free AI email writer , designed to generate professional emails effortlessly.

Dear [Recipient's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure discussing my qualifications and learning more about the team and company. I am very enthusiastic about the potential to join your team and contribute to [Company Name]'s continued success.

Thank you for your time and consideration. I look forward to the possibility of working together.

Best regards, [Your Name]

I hope this message finds you well. I would like to express my heartfelt appreciation for the opportunity to interview for the [Job Title] position. It was a pleasure to discuss how my skills and experiences align with the goals of [Company Name]. I am very eager to bring my expertise to your team and contribute to the ongoing success of [Company Name].

Thank you once again for the chance to interview. I am looking forward to the possibility of joining your team.

Thank you for taking the time to speak with me at the networking event. I enjoyed our conversation and learning more about your work at [Company Name]. I am confident that my skills and experience align well with the opportunities at your organization.

I would welcome the chance to further discuss how I can contribute to your team. Please feel free to reach out if there are any suitable openings or if you would like to continue our conversation.

I wanted to express my gratitude for the opportunity to connect with you at the networking event. It was a pleasure discussing industry trends and the potential for collaboration. I am looking forward to the possibility of working together in the future.

Should any relevant opportunities arise, I would appreciate being considered as a candidate. Thank you again for your time and insights.

I wanted to express my sincere gratitude for taking the time to conduct the informational interview with me. Your insights and advice are extremely valuable and much appreciated.

Your in-depth knowledge of the industry and candid sharing of your career journey have given me a clearer vision for my own career path.

I am very thankful for the resources and contacts you shared, and I look forward to applying this valuable information to advance my career goals.

Thank you very much for meeting with me for the informational interview. Your perspective and experiences were incredibly helpful and gave me a lot to consider as I move forward in my career.

The information you provided on [specific topic discussed] was particularly enlightening and has prompted me to further explore this area.

I appreciate your willingness to help and hope to update you on my progress soon.

Thank you for the opportunity to connect at the job fair. I am grateful for the chance to discuss the [specific position/role] at your company and to learn more about the organization's goals and values.

I am eager to contribute my skills and experience to [Company Name] and am looking forward to the possibility of joining your team. Please feel free to reach out if there are any additional details or materials needed from my end.

Thank you for taking the time to speak with me at the job fair. I am enthusiastic about the prospect of contributing to the innovative work being done at [Company Name]. I welcome the opportunity to further discuss how my background aligns with the needs of your team.

Your insight into the company's culture and vision only served to deepen my interest in the potential to work together. I appreciate the chance to explore this exciting possibility.

HIX Email Writer Write/Reply to Emails Instantly

Type // to draft emails in no time

Get tailored replies with one click

Quickly summarize a received email

I would like to express my heartfelt gratitude for your referral to the open position at [Company Name]. Your support in passing along my resume is greatly appreciated.

Your recommendation has provided a significant boost to my job search and I am truly thankful for your confidence in my abilities.

I am very excited about the opportunity to join [Company Name] and contribute to the team. I will keep you updated on the progress of my application.

I am writing to sincerely thank you for referring me for the job opportunity at [Company Name]. Your endorsement means a lot to me.

Having your support has opened doors for me, and I am optimistic about the possibilities that lie ahead.

I will make sure to follow up with you on the outcome of this application. Thank you once again for your valuable assistance.

Thank you for the opportunity to interview for [Position] with your esteemed company. It was a pleasure to discuss my qualifications with the panel.

I am enthusiastic about the chance to contribute to [Company Name] and am eager to bring my [specific skill/experience] to your team.

Your insights during our conversation affirmed my desire to work with your dynamic group.

I look forward to the possibility of joining [Company Name].

I wanted to express my sincere gratitude for the panel interview. The discussion was both enlightening and enjoyable, and it deepened my interest in the role at [Company Name].

Your team’s vision for [specific project or initiative] is impressive, and I am excited about the opportunity to contribute my skills toward your company's success.

Please extend my thanks to the rest of the panel. I am very much looking forward to your feedback and the opportunity to join your esteemed team.

I wanted to express my gratitude for the opportunity to interview with the team. It was a pleasure meeting everyone and learning more about the company and the role.

I am excited about the possibility of contributing to the team and look forward to the next steps in the hiring process.

Thank you once again for your time and consideration.

Thank you for the opportunity to participate in the group interview. It was an insightful experience to meet with the team and learn more about the company's vision and goals.

I am eager at the prospect of contributing my skills to the team and look forward to the potential of working together in the future.

Thank you for your time and consideration.

Thank you for the opportunity to speak with you today about the [Job Title] position at [Company Name]. I appreciated learning more about the team and the role.

The discussion reinforced my interest in becoming part of your team and has left me excited about the potential contributions I could make.

Please feel free to reach out if there are any further questions or additional information I can provide.

I am writing to express my gratitude for the time you took to conduct my phone interview for the [Job Title] role.

Our conversation confirmed my enthusiasm for joining [Company Name] and I'm eager to bring my [mention a skill/experience] to the team.

I am very much looking forward to the possibility of discussing this exciting opportunity further.

Thank you for having me for the second interview. I appreciated the opportunity to delve deeper into the specifics of the [Position Name] and how I can contribute to the [Company Name] team.

Your detailed introduction to the company’s goals reaffirmed my eagerness to contribute valuable insights and skills to your esteemed workforce.

I am very excited about the chance to work with such a talented team and am looking forward to your decision.

I want to express my sincere gratitude for inviting me back for a second interview for the [Position Name] role. Discussing the project details confirmed my interest in becoming part of [Company Name].

The more I learn about your team and the company's vision, the more I am convinced that my background in [Your Field/Expertise] aligns perfectly with the job requirements.

Thank you again for considering my application. I look forward to the possibility of contributing to your esteemed company.

Thank you for the insightful conversation at the recent career fair. I appreciated learning about [Company Name] and the opportunities available. My enthusiasm for the [Position Title] role has grown after our discussion.

Attached is my updated resume, reflecting relevant skills and experiences pertinent to the role. I am eager to further explore how I can contribute to your team.

I look forward to the possibility of working together. Thank you once again for your time and consideration.

I wanted to extend my gratitude for the opportunity to speak with you at the career fair. Your insights into [Company Name] and its mission were truly inspiring.

Enclosed is my resume for your review. I believe my background aligns well with the [Position Title] and I am keen to contribute to your organization.

Thank you again for your time, and I hope to be in touch regarding the next steps.

Expressing gratitude through a well-crafted thank you letter following a job-related interaction can leave a positive and memorable impression on potential employers and connections. Using the appropriate template for each situation can play a crucial role in fostering professional relationships and advancing one’s career prospects.

Related Posts

• Thank You Resignation Letter (20+ Examples)

Discover 20+ examples of Thank You Resignation Letters and learn how to express appreciation gracefully when leaving a job.

Related Articles

• Teacher Interview Thank You Emails (20+ Examples)
• Thank You Letter for Participation (20+ Examples)
• Thank You Letter to Mom (20+ Examples)
• Thank You Letter for the Meeting Appointment (20+ Examples)
• Thank You Letter to the Sponsor (20+ Examples)
• Thank You Letter from Santa (20+ Examples)
• Thank You Letter for the Service Provided (20+ Examples)
• Thank You Letter for Donation (20+ Examples)
• Business Thank You Letter (20+ Examples)

More From Forbes

How to write a great thank-you email after an interview (with example).

• Share to Facebook
• Share to Twitter
• Share to Linkedin

Dr. Kyle Elliott, tech career coach, interview coach, and trusted confidant to Silicon Valley's top talent via CaffeinatedKyle.com .

As a tech career coach, I’m often asked whether post-interview thank-you notes are still a thing. Although the merits of the practice are highly debated, many interviewers still expect them from candidates, and if you’re looking for a new role, you’ll want to leverage every advantage available to you. That said, what has changed is the format of post-interview thank-you notes. Gone are the days of formal letters sent on stationery. Instead, modern-day thank-you notes are less formal, more succinct and typically sent via email. Keep reading to learn when to send your post-interview thank-you email, how to write it and what to include in the message.

When To Send A Thank-You Email After An Interview

For starters, when should you send your thank-you email? A good rule of thumb is to send your message within one to 24 hours after your interview. You want to give yourself enough time to absorb and process your conversation while simultaneously showing the interviewer that you know how to follow up after an important meeting.

If you’re looking for a new position while managing a full-time job , you can draft your email ahead of time and then quickly update it after the interview based on what you learned during the conversation. Importantly, though, you want to send it manually. Don’t schedule it to go out automatically ahead of time, just in case your interview is rescheduled at the last minute.

How To Write A Thank-You Email After An Interview

To begin, you’ll need the email address of the person you met with. If you don’t have the interviewer’s email, you can ask the recruiter. If necessary, you can also add the interviewer on LinkedIn and thank them there.

Ukraine’s F-16s Have Scored Their First Aerial Kills

Ransomware gang targets google chrome users in surprise new threat twist, trump vs. harris 2024 polls: harris leads by 4 points in post-dnc survey.

Now, let’s get to the heart of the thank-you email. You can start your message by briefly thanking the interviewer for meeting with you and reinforcing your interest in the opportunity. Next, you’ll want to reinforce why you’re a great fit for the company and position, ensuring that you highlight what sets you apart from other candidates. Lastly, you’ll want to confirm the next steps in the hiring process.

If you messed up on a question during the interview, you can also use your email to fill in any gaps, but you don’t want to harp on any mistakes. The primary goal of the thank-you email is to reinforce your interest and how you’re the best fit for the position.

With a significant number of emails being opened on phones, you want to keep your thank-you message brief and cut out any fluff before hitting send. Aim to keep your post-interview thank-you email to approximately five sentences in length.

Remember that the first thing a recipient sees when they receive an email is the subject line, so it needs to be clear and reference the company and position, as well as the job requisition number if there is one and you know it. Keep in mind that your job as the interviewee is to make the hiring manager’s job as easy as possible, every step of the way.

What To Say In A Thank-You Email After An Interview

So what does this look like when it all comes together? Below is a sample thank-you email, including the subject line, that you can use as inspiration during your job search.

Subject Line: Thank You for Meeting to Discuss [Position] at [Company] — Requisition ######

Hello, [Recruiter’s Name],

Thank you for meeting with me today to discuss the [Position] position at [Company].

Hearing you talk about [something you learned about the company during the company] reinforced my interest in working at [Company].

I’m confident my [your unique value proposition] will be a great asset to the team and company. You mentioned needing someone who can [job requirement mentioned by the interviewer], and as I shared today, I’ve [example of when you’ve done this in your career].

I look forward to the possibility of joining the [Company] team, and I’ll look out for your email next week regarding the next steps in the hiring process.

Kind regards,

[Your Name]

Using AI To Write A Thank-You Email After An Interview

On a final note, you might be tempted to use generative artificial intelligence (AI) to write your thank-you email after an interview, but while AI might be helpful in certain aspects of the job search, recruiters and hiring managers can quickly see through an email generated by AI, and you want your message to come off as authentic and sincere. At the same time, try not to overthink your email. Once you feel confident in your messaging, run it through spell-check, have a trusted advisor proofread it and then hit send. You’ve got this!

Forbes Coaches Council is an invitation-only community for leading business and career coaches. Do I qualify?

• Editorial Standards
• Reprints & Permissions

How to Write the Best Follow-Up Email After the Interview

Learn how to write the best follow-up email after an interview to show strong interest, reinforce your qualifications, and leave a lasting impression on potential employers.

Posted August 25, 2024

Featuring 3 top coaches

Breaking Into Management Consulting Panel

Starting thursday, september 5.

12:00 AM UTC · 60 minutes

Table of Contents

You've nailed the interview, but your work isn't over yet. The follow-up email after an interview can be a game-changer in your job search. It's your chance to stand out, show your enthusiasm, and reinforce why you're the perfect fit for the role. But crafting the right message can be tricky. How soon should you send it? What should you include? And what if you don't hear back?

This guide will walk you through the ins and outs of writing an effective follow-up email after a physical or phone interview. We'll cover everything from timing your message to personalizing your content. You'll learn how to structure your email, what to avoid, and even how to follow up if you don't get a response. Whether you're a seasoned pro or new to the job market, these tips will help you make a lasting impression and boost your chances of landing that dream job.

Timing Your Follow-Up Email

When to send the follow-up email.

The timing of your follow-up email can make a significant difference in how it's received. Ideally, you should send a thank you email within 24 hours of your interview . This shows your enthusiasm and keeps you fresh in the interviewer's mind. Some experts even suggest sending it within a couple of hours after the interview to display urgency and confirm your interest level.

How Soon is Too Soon?

While promptness is appreciated, you don't want to appear overeager. Waiting a few hours after your job interview before sending the email allows the interviewer to digest everything you said. If you didn't get a chance to ask about the decision-making timeline during the interview, it's acceptable to inquire about it in your thank you email.

What if You Don't Hear Back?

If you haven't received a response after a week, whether from your interviewer or hiring manager, it's appropriate to send another follow-up email. This is a chance to reiterate your interest and ask for an update on the hiring process. Remember, it's not uncommon for candidates to not receive an immediate response. Hiring processes can take time, and decisions may not be made immediately after a job interview.

If you still don't hear back after two weeks, you might consider sending another email. You could include additional questions that came to mind after the interview, which can serve as a natural way to re-engage the interviewer. However, always maintain a professional and patient demeanor, as delays are not uncommon in the recruitment process.

The Importance of Post-Interview Follow-Up

Following up after an interview is a crucial step in your job search journey. It's not just about good manners; it's a strategic move that can significantly impact your chances of landing the job. You must pay attention to every detail that is crucial – from your subject line to crafting your thank you note. Let's explore why post-interview follow-up is so important and how it can benefit you.

Impact on Hiring Decisions

A thoughtful follow-up email can have a positive influence on the hiring decision. It demonstrates your continued enthusiasm and engagement with the process, which hiring managers often view favorably. While it may not directly secure you the job, it can certainly set you apart from other candidates, especially if the decision is a close call. Remember, when a hiring manager interviews multiple candidates in a day, your follow-up can help you stand out in their mind .

Demonstrating Professionalism

Following up shows your professionalism and attention to detail. It's an opportunity to express gratitude for the interviewer's time and reiterate your interest in the position. A well-crafted thank-you note or email within 24-48 hours of the interview is considered good follow-up etiquette. This simple act can leave a strong final impression and showcase your communication skills.

Staying Top-of-Mind

By following up, you keep yourself at the forefront of the hiring manager's mind. It's a chance to reinforce why you're the best fit for the role and to highlight key qualifications discussed during the interview. You can even share additional thoughts or ideas that came to you after the interview, showing that you're still actively thinking about how you can contribute to the company.

Remember, following up shouldn't hurt your chances if done right. In fact, it can often help by demonstrating your continued interest and motivation. Just be sure to keep your follow-ups concise, professional, and not too frequent to avoid appearing pushy.

Free trial!

From 134 top coaches

Access a library of videos, templates, and examples curated by Leland’s top coaches.

Example resumes.

Example Cases

Casing Drills

Mock Interviews

How to Write a Compelling Thank You Email

Writing a compelling thank you email is a good practice that shows strong interest and professionalism. In the email body, if you’re trying to look for the right words to say, just think of a way to express genuine gratitude and reiterate your enthusiasm for the opportunity.

Personalization Tips

To make your thank you email stand out, personalization is key. Address the interviewer by name, using the name they preferred during the interview. Reference a specific topic or detail from your conversation to show you were attentive and engaged. For instance, you could mention an interesting subject discussed or a personal anecdote shared by the interviewer. This personal touch demonstrates your attention to detail and genuine interest in the role.

Addressing Interview Highlights

Begin your thank you note by expressing gratitude for the interviewer's time and consideration. Next, briefly summarize why you're excited about the job role and how your skills align with the position. Identify a problem or opportunity discussed during the interview, and highlight how your experience can address it. This approach not only reinforces your interest in the role but also shows that you're focused on providing value to the company as they process forward with their hiring decisions.

Showcasing Enthusiasm

To showcase your enthusiasm, reaffirm your interest in the position and the company. Share your thoughts on a specific aspect of the conversation that you found particularly interesting. You could also include a relevant article or resource related to a topic discussed during the interview. Conclude by expressing your eagerness to continue the hiring process, either by restating the next steps discussed or inquiring about them. Remember, your email should be concise, sincere, and sent within 24 hours of your interview.

How to Follow Up After No Response

Appropriate waiting periods.

When you don't receive a response after an interview, it's crucial to time your follow-up correctly. If the interviewer provided a timeline, respect it and wait for the specified period to pass. In cases where no timeline was given, wait at least a week, but no more than two weeks, before following up. This allows for unexpected delays in the hiring process while showing your continued interest.

Crafting a Polite Reminder

When crafting your follow-up email, keep it brief and professional. Start with a clear subject line, such as " Follow up - [Your Name] / [Job Title] ". In the body, express your continued interest in the position and politely ask for an update on the hiring process. Offer to provide any additional information if needed. Here's a sample template:

Subject line: Follow-Up on [Position Title] Interview

Dear [Interviewer's Name],

I hope this message finds you well. I wanted to thank you for the chance to interview for the [Job Title] role on [Interview Date]. It was great to learn more about [Company Name] and the team.

I’m excited about the possibility of joining [Company Name] and working on [specific project or team]. After our chat, I’m even more confident that my [mention a relevant skill or experience] would be a good fit for the role.

I’d appreciate any updates on the hiring process or next steps. Please let me know if you need any more information from me.

Thanks again for your time. I’m looking forward to the possibility of working with you.

[Your Name]

When Should You Move On?

If you don't receive a response after two follow-up attempts, it's time to consider moving on. Send a final, polite email restating your interest but acknowledging that the company may have moved forward with other candidates. Use this as an opportunity for self-reflection and growth. Consider asking for interview feedback if possible, and continue applying for other relevant positions. Remember, lack of response often indicates the company is no longer considering you for the role. While disappointing, it's best to redirect your energy towards new opportunities.

How to Personalize Your Follow-Up Email

Referencing specific interview points.

To make your follow-up email stand out, add a personal touch by referencing something you and your interviewer bonded over during your conversation. This could be a shared hobby or a detail they revealed about their life outside of work. Briefly mentioning this shows you were attentive and helps reinforce the connection.

For example, you might say, " Hope you had a nice trail run this morning! " or " I was just reading about a new wood-burning technique – thought you might be interested ".

Addressing Company Needs

Use the main body of your email to clearly state why you're following up and address the company's needs. Reiterate your interest in the position and explain how your skills align with the role. Identify a problem or opportunity discussed during the interview and reinforce how your experience can address it. This approach demonstrates that you're focused on providing value to the company.

To further personalize your email, include additional resources like links to recent articles, case studies, or data that emphasize your case. This proactive approach can help you gain a competitive edge and build brand awareness. Remember to keep your email concise and professional, sending it within a couple of hours after the interview to display urgency and confirm your interest level.

Structuring Your Follow-Up Email

Opening lines.

To start your follow-up email effectively, use a clear and concise opening line that immediately reminds the recipient of your previous interaction. You could begin with phrases like " I wanted to circle back on our previous conversation regarding... " or " This is a follow-up to my previous email ". These opening lines help jog the recipient's memory and set the context for your message.

Body Content

In the body of your email, keep your message brief and focused. Personalize the content by referencing specific points from your previous interaction, showing that you were attentive and engaged. If you're following up on a previous email, consider replying to the original message and removing yourself from the recipient list to provide full context. This approach saves the recipient from searching for the original email and ensures they have all the necessary information.

Closing Remarks

Your email closing is crucial as it's the last thing the recipient reads, potentially impacting their response. Structure your closing with four key elements: a closing line, a sign-off, your name, and your signature. For the closing line, you might use phrases like " Thank you for your attention to this matter " or " I look forward to hearing from you again ". Follow this with an appropriate sign-off such as " Best regards " or " Sincerely ," depending on the level of formality required. Remember to include your full name and, if appropriate, your email signature with relevant contact information.

How to Write an Interview Follow-Up Email After 2 Weeks

Crafting your message.

When two weeks have passed since your interview, it's appropriate to send a follow-up email. This approach can help you get an update on your application and demonstrate your continued interest in the position. Research shows that follow-up emails generally have better open and response rates than initial emails. In fact, emails with at least one follow-up achieve an average response rate of 27%, compared to 16% for those without.

When crafting your message, keep it brief and focused. Begin by expressing your continued interest in the position and the company. Reference specific points from your job interview to show you were attentive and engaged. It's also important to acknowledge that decision-making takes time and that you're not trying to rush the process.

Sending a 2nd Follow-Up Email Sample

Here's a sample second follow-up email template:

Subject line: Follow-Up on [Job Title] Interview

I hope this email finds well. I understand you’re busy, and I appreciate the time you've already given to my application.

I’m reaching out to follow up on our [Job Title] interview from [Interview Date]. I’m still very excited about the chance to join [Company Name] and contribute to your team.

I know these decisions can take time, and I want to respect your process. However, I remain very interested in the role and would appreciate any updates on my application or the next steps.

If you need any more information or documents from me, please let me know.

Thanks again for your time. I look forward to hearing from you and hopefully joining the [Company Name] team.

Remember, the key is to be polite, concise, and professional in your follow-up email. In your message, briefly express your gratitude for the opportunity and your continued interest in the role. Mention the interview process and your enthusiasm for the next steps. If you had a chance to meet with the hiring manager during the first interview, reference your discussion and how it reinforced your interest in the position.

Keeping your follow-up email clear and to the point will help you stay top of mind as the hiring team moves forward with their decision.

Follow-Up Email After Interview Sample Template

We have provided two follow-up email templates that you can use below: Follow-Up Email Template #1

Subject line : Thank you for the [Job Title] interview - [Your Name]

Dear [Interviewer Name],

Thank you for discussing the [Job Title] role with me. I enjoyed learning about [mention something specific from the interview]. I am very interested in the opportunity and believe my skills in [mention relevant experience] would greatly benefit your team.

Please let me know if there's any other information I can provide to assist in your decision-making process.

Thank you again for the opportunity.

Sincerely yours,

Follow-Up Email Template #2

Subject line: Thank You for the Interview

Thank you for spending time to speak with me about the [Job Title] role. It was a pleasure to meet you and learn more about the job.

I’m very excited about the chance to join [Company Name], especially after hearing about the upcoming [Special Project]. I’m eager to contribute to the project management and apply my experience in coordinating cross-functional projects.

Our conversation made me confident that my marketing background and interest in brand growth make me a good fit for this role. If you need any more information or work samples from me, just let me know. I look forward to hearing from you.

Best regards,

Common Follow-Up Email Mistakes to Avoid

Being too pushy.

While following up is crucial, it's important not to bombard your audience with a constant flow of emails. A study found that it takes eight touchpoints to get a prospect to conversion. However, striking the right balance is key. Consistent contact is essential, but send the right amount at the right time to avoid appearing overly aggressive.

Sending Generic Messages

One common mistake is not personalizing your follow-up emails. Using a generic greeting like "To Whom It May Concern" can make your email seem impersonal. Instead, address the email to a specific person whenever possible. Tailor your message to the company's needs and reference specific points from your previous interaction to show you were attentive and engaged.

Overlooking Proofreading

Proofreading is crucial for maintaining professionalism. Grammatical errors, typos, and incorrect syntax can create a negative impression and make you appear careless. Always proofread your emails before sending them. Pay close attention to punctuation, spelling, and sentence structure. If possible, have a colleague review your email to ensure it's error-free and conveys your message clearly and concisely.

What NOT to Put in Your Follow-Up Email

When crafting your follow-up email after a job interview, it's crucial to avoid certain pitfalls that could harm your chances of landing the job. Here are some key things to steer clear of:

• Pushy or demanding language : Avoid pressuring the hiring manager for an immediate response. Remember, the decision-making process takes time.
• Excessive personal information : Keep your email professional and focused on the job opportunity. Avoid sharing unnecessary personal details.
• Errors or typos : Always proofread your email carefully. Spelling mistakes or grammatical errors can create a negative impression.
• Lengthy messages : Keep your follow-up email concise and to the point. A brief, well-crafted message is more likely to be read and appreciated.
• Inappropriate timing : Don't send your follow-up immediately after leaving the job interview. Wait at least 24 hours before sending your email.

By avoiding these common mistakes, you'll increase your chances of making a positive impression and moving forward in the recruitment process.

Mastering the art of follow-up emails after an interview can have a significant impact on your job search success . By timing your message well, personalizing your content, and striking the right balance between enthusiasm and professionalism, you can leave a lasting impression on potential employers. Remember to keep your emails concise, error-free, and focused on how you can add value to the company.

While a well-crafted follow-up email won't guarantee you the job, it can certainly set you apart from other candidates and show your continued interest in the position . Whether you're sending a thank-you note or checking in after a period of silence, the key is to be respectful, genuine, and proactive. By following the guidelines outlined in this article, you'll be well-equipped to navigate the post-interview communication process with confidence and increase your chances of landing that dream job.

What should be included in a follow-up email after an interview?

• In your follow-up email, express your appreciation for the interview opportunity, reiterate your interest in the position, and highlight any key points or discussions from the interview. Mention your qualifications and how they align with the role's requirements. Offer to provide additional information if needed.

How long should I wait to send a follow-up email after an interview?

• It's advisable to send your follow-up email within 24 to 48 hours after the interview. If specific timelines were discussed during the interview (e.g., the employer mentioned a decision timeline), adjust your follow-up accordingly to show that you are respectful and attentive to those details.

What is the appropriate way to inquire about the outcome of an interview?

• Craft a polite and concise follow-up email. Address it to the interviewer, thanking them for the opportunity, and inquire about the status of your application. Ensure to personalize the email with details from your interview to remind them of your conversation.

Is it appropriate to send a follow-up email after an interview?

• Yes, sending a follow-up email is recommended. It demonstrates your enthusiasm for the position, professionalism, and courtesy. The follow-up should thank the interviewer for the opportunity, express your continued interest, and recap any important aspects of your interview discussion.

What are some key tips for writing a follow-up email?

• When writing your follow-up email, keep it professional and brief. Personalize the email by referencing specific details discussed during the interview. Highlight how your skills and experiences align with the job's requirements and the company's goals. Lastly, ensure to proofread your email before sending it to avoid any errors.

Preparing for consulting interviews? Here are some additional resources to help:

• How to Nail “Tell Me About a Time…” Interview Questions

The Ultimate 2024 Consulting Interview Prep Guide

• How to Answer the "Why BCG?" Behavioral Interview Question

How to Answer "Tell Me About Yourself" in Consulting Interviews

How to answer the "why consulting" interview question, browse hundreds of expert coaches.

Leland coaches have helped thousands of people achieve their goals. A dedicated mentor can make all the difference.

Browse Related Articles

August 22, 2024

The 15 Most Common Consulting Interview Questions — With Answers

Discover the 15 most common consulting interview questions with sample answers. Prepare confidently with our friendly guide to acing your consulting interview.

Get ready for your consulting interview with our 2024 prep guide! Find expert tips, strategies, and resources to help you ace your interview.

August 20, 2024

Case Interview Math Guide: Everything You Need to Know

Master case interview math with our friendly guide! Learn essential tips, tricks, and strategies to ace every calculation and impress in your consulting interviews.

Learn how to craft a compelling answer to the 'Tell me about yourself' question in consulting interviews with tips, examples, and expert advice.

August 19, 2024

Top Pre-MBA Programs in Consulting

Discover the top pre-MBA programs for consulting. Learn how to boost your skills and gain a competitive edge before starting your MBA journey.

August 26, 2024

How to Calculate Variable Cost: A Comprehensive Guide with Examples

Learn how to calculate variable cost with this comprehensive guide, featuring clear examples and practical tips to help you manage expenses and maximize profitability.

August 16, 2024

The McKinsey Sophomore Summer Business Analyst Program: What to Know

Learn what to expect from McKinsey's Sophomore Summer Business Analyst Program. Get insights, tips, and advice for a successful application.

Discover top strategies for answering the "Why Consulting" interview question. Learn how to highlight your passion and fit for the consulting role.

What is Accenture?

Explore what Accenture is and what it does. Our comprehensive guide breaks down Accenture's services, expertise, and how it helps businesses thrive globally.

Market Entry Framework: The Expert Guide

Unlock success in new markets with our expert guide! Learn the market entry framework step-by-step and discover strategies to thrive in today’s competitive landscape.

How to Excel in Mental Math Practice: A Comprehensive Guide

Boost your mental math skills with our comprehensive guide! Learn practical tips and techniques to excel in mental math and enhance your problem-solving abilities.

The Top 10 IT Consulting Firms (2024)

Explore the top 10 IT consulting firms of 2024. Discover industry leaders shaping the future of tech with innovative solutions and expertise.

Thank You Note Examples for 2024

The Basics of a Thank You Note

What is the purpose of a thank you note, the main elements of thank you notes, how can you send a perfect thank you note.

Thank you notes can be used for many reasons in the workplace. You might want to send one after an interview or after receiving support from someone in the workplace.

In most cases, thank you notes should be short and sweet. You also send a separate and unique thank you note to any member of an employer’s staff who interviewed you or helped you in some way. If you were referred to a job by someone, you could send them a thank you note as a way to show your gratitude for the opportunity, even if you didn’t get the job.

The purpose of a thank you note is to show gratitude, but they can also be a good way to keep a conversation going. For example, if you had a great interview with a potential employer, a thank you note can show them that you appreciated their time and are still interested in the position. It takes more effort to send a thank you letter by mail, so doing this can really add a personalized touch and help you stand out to others.

The main elements of thank you notes include:

• A personalized message that is less than a page in length. Include a greeting and short body. You may sign “sincerely” at the bottom or use other professional closing such as, “I appreciated the opportunity to meet you” or “I look forward to working with you soon.”
• A card with your name and phone number, or a paper with a personalized letterhead. Having a card or paper with a personalized letterhead gives the employer or other party information on how to reach out to you without having to look it up. Your full signature is important, especially if you’re sending a thank you note to someone you just recently met.

There are a few steps to sending off the perfect thank you note. Keep the following in mind:

• Always send the note to the correct person and address. If you collected business cards for those who interviewed you or who you received support from, use the addresses and names listed there.
• Use good-quality paper and pens (or ink) to write the note. If you’re unsure, go with a store-bought thank you card that folds in half.
• Make sure the message inside is different if you sent a digital thank you prior to this physical thank you note.
• Send unique thank you notes to each individual.
• Include a return address on the envelope in case it isn’t delivered.
• Address the envelope correctly, using the individual’s preferred name.
• Put the card into the right envelope; it’s a simple error, but if you send the note to the wrong person, it can ruin the impact.
• Include a business card, so your information is easy to find.

Craft your perfect resume in minutes

Get 2x more interviews with Resume Builder. Access Pro Plan features for a limited time!

Example 1: Formal Job Interview Thank You Note

Example 2: Sample Handwritten Thank You Letter

Example 3: Recruiter Thank You Letter Sample

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

Build a Resume to Enhance Your Career

• How to Build a Resume Learn More
• Basic Resume Examples and Templates Learn More
• How Many Jobs Should You List on a Resume? Learn More
• How to Include Personal and Academic Projects on Your Resume Learn More

Essential Guides for Your Job Search

• How to Land Your Dream Job Learn More
• How to Organize Your Job Search Learn More
• How to Include References in Your Job Search Learn More
• The Best Questions to Ask in a Job Interview Learn More

Log In to Resume Trick

• Log in with Google

Forgot password?

Don’t have an account? Sign Up here

Create your free account

Please verify email. check your inbox and follow the activation link., recover your password.

Please enter your email to reset your password. You will receive letter with the password reset link.

30-Day Resignation Letter Samples

• Aug 24, 2024

Resigning from a job is a significant career move that requires careful consideration and proper etiquette.

One crucial aspect of this process is submitting a well-crafted 30-day resignation letter . This period allows your employer to find a suitable replacement and ensures a smooth transition for both parties.

In this article, we will guide you through the essential steps of writing an effective one month notice letter , highlight key elements to include, and provide practical tips to maintain professionalism and leave a positive impression as you move forward in your career.

What is a 30-day resignation letter

A 1 month resignation letter is a formal written notice that an employee provides to their employer, informing them of their decision to resign from their position.

This type of resignation letter specifies that the employee intends to remain at work for an additional 30 days before their departure becomes effective. It is a common practice in many companies and is considered a professional way to end your employment.

Importance of 30-day resignation notice

• Professionalism and Etiquette. Providing a 4-week resignation letter demonstrates respect for your employer. It allows the HR time to prepare for your departure and make necessary arrangements.
• Smooth Transition. The notice period gives the employer an opportunity to plan for your replacement, transfer your responsibilities to another team member, or initiate the hiring process .
• Legal and Contractual Obligations. In some cases, a 1-month notice letter may be a contractual obligation outlined in your employment agreement or company policies.
• Relationship Preservation. Resigning with a 30-day notice period helps preserve your professional relationships. It gives you time to wrap up loose ends, document your work processes, and assist in training your replacement if needed.
• Personal Reputation. Leaving a job with proper notice reflects positively on your character and work ethic. It shows that you are responsible and considerate of the impact of your departure on your colleagues.

How to write a 30-day resignation letter

Constructing a 1 month notice letter may appear difficult, however, it is attainable. With a few simple steps, you can craft a professional and courteous letter that will make a favorable impact on your employer.

Below is a step-by-step guide on how to write a 30 day notice for work .

Step 1: Format and Structure

• Header. Include your name, address, phone number, and email at the top left corner of the resignation letter.
• Date. Below your contact information, add the date of writing the letter.
• Employer’s Contact Information. Specify the name of your manager and the company’s name.

Step 2: Salutation

• Greeting. Address your letter to your immediate supervisor using their formal title ( e.g., "Dear Mr. Smith" or "Dear Ms. Johnson" ).

Step 3: State Your Intentions

• Statement of Resignation. Clearly write that you are resigning from your position.

Step 4: Express Gratitude

• Thanks. Add appreciation for the opportunities and experiences you’ve had during your employment.

Step 5: Provide Assistance

• Transition Support. Offer to assist in the transition process.

Step 6: Closing

• Closing. End your letter professionally. Sign your name above your typed initials to authenticate the letter.

What to avoid in a resignation letter with notice period

When writing a 30-day notice to quit job, it's important to steer clear of certain pitfalls to stay on the right track and leave on good terms.

Things to Avoid:

• Negativity or Criticism. Do not express negative opinions about the company, your colleagues, or your job.
• Ambiguity. Be clear and specific about your resignation date and the notice period. Prevent vague language that could lead to misunderstandings.
• Overly Detailed Reasons. While it's okay to briefly mention causes for your resignation, avoid going into excessive detail.
• Unprofessional Language. Maintain an official tone throughout the letter. Keep slang, informal language, and overly emotional statements to a minimum.
• Postponing the Resignation. Once you've submitted your 1 month resignation letter, it's generally not advisable to rescind it.
• Ultimatums. Do not issue demands or ultimatums in your 30-day notice. The letter should be a notification of your decision to leave, not a negotiation.

30-day resignation letter vs two-week notice

One month notice letter.

• Period. You are informing your employer that you intend to leave your position, effective 30 days from the date of the letter.
• Purpose. This longer period allows more time for the employer to find a replacement, ensure a smooth transition, and minimize disruption to the team.

Two-Week Notice

• Period. It means that you are letting your employer know that you are leaving your occupation, effective 14 calendar days from the date of the notice.
• Purpose. This shorter frame is a standard practice in many industries and is typically enough time for the recruiter to start making arrangements for your departure.

Considerations

• The length of the notice period may be specified in your employment contract or company policies .
• Duration of notice may vary depending on industry and culture . Some roles or senior positions may require more time.

30-day resignation letter examples

Should you have plans to relinquish your current job, it is necessary to give your employer a 30-day notice. This grants them enough time to identify a replacement and promotes a smooth changeover for both parties.

Here are simple resignation letter with 30-days notice period samples:

Finance Industry

Dear Ms. Johnson, I am writing to formally resign from my position as Financial Analyst at DebtMate, effective 30 days from today’s date, June 27, 2023. After careful consideration, I have decided to pursue an opportunity that aligns more closely with my long-term career goals. I have enjoyed the invaluable experience and mentorship I have received during my tenure here. The knowledge I have gained working with such a talented team has been instrumental in my professional development. Throughout my notice period, I will be working to assure a seamless transition. Please let me know how I can assist in training my replacement or documenting ongoing projects. I am confident that the team will continue to thrive under your leadership. Thank you once again for the opportunities and support over the years. I look forward to keeping in touch. I wish DebtMate continued success. Sincerely, John Smith

Dear Mr. Brown, I am writing to announce my resignation from my role as Software Engineer , effective 30 days from today’s date, May 21, 2019. This decision comes after much reflection and consideration of my career trajectory. I am deeply appreciative of the opportunities for growth and learning that I have had during my time here. Working alongside such innovative minds has been truly inspiring, and I am grateful for the support of the entire team. While I am on notice, I am fully dedicated to ensuring a smooth transition. Please let me know how I can assist in transferring my responsibilities or training a replacement. I believe the team will continue to excel at delivering innovative solutions. Thank you once again for the enriching experience. I look forward to maintaining our professional relationship and witnessing the continued success of Tech Innovators Inc. in the future. Warm regards, Sarah Davis

Hospitality

Dear Ms. Roberts, I am writing to inform you of my decision to resign from my position as Registered Nurse , effective 30 days from October 4, 2020. This decision was not made lightly, but I believe it is in the best interest of my professional growth and development. I am grateful for the invaluable experience and knowledge I have gained during my time at City General Hospital. The opportunity to work with dedicated healthcare professionals and make a positive impact on patients' lives has been truly fulfilling. During my notice period, I am committed to ensuring a seamless transition for my patients and colleagues. I would appreciate information on how I can assist in the transfer of patient care or orientation of a new nurse to the team. Once again, I want to thank you for supporting and guiding me. I look forward to remaining connected. I will continue to contribute to the healthcare community. Warm regards, Michael Johnson

Dear Mr. Wilson, I am writing to formally resign from my position as Marketing Manager , effective 30 days from today’s date, June 3, 2015. After careful consideration, I have decided to pursue an exciting opportunity in a different sector that aligns with my career aspirations. I am deeply grateful for the enriching experiences and growth opportunities I have had during my time at Peak Marketing Solutions. Working alongside such talented individuals has been both inspiring and fulfilling. During my notice period, I am committed to ensuring a smooth transition. Kindly notify me of how I can assist in transferring current projects or training a replacement. I have full confidence in the team’s ability to continue delivering exceptional marketing campaigns under your leadership. Thank you once again for your support and guidance. I look forward to staying connected and witnessing Peak Marketing Solutions’ continued success. Best regards, Emma Thompson

Engineering

Dear Ms. Lee, I am writing to announce my resignation from my position as High School Teacher , effective 30 days from today’s date, September 10, 2023. This decision has been carefully considered and is based on personal reasons that require my full attention at this time. I am incredibly grateful for the opportunity to have been part of the Springfield High School community. It has been a privilege to work with such dedicated educators and to contribute to the academic development of our students. During my notice period, I am committed to completing any ongoing lesson plans and assisting with the transition for my classes. Please let me know how I can best support the department during this period of transition. Thank you once again for the support and encouragement over the years. I will cherish the memories and the friendships made at Springfield High School. Warm regards, Daniel Garcia

In conclusion, a well-crafted 30-day resignation letter serves as more than just a formal notification; it embodies professionalism, gratitude, and a commitment to a smooth transition.

By adhering to our guidelines you not only uphold professional standards but also leave a lasting impression. Remember, how you resign can influence your reputation and relationships, paving the way for future opportunities.

Create your professional Resume in 10 minutes for FREE

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

Rate this article:

Like the article spread the word, related articles.

What Companies Are in the Capital Goods Field?

The capital goods industry is a critical segment of the economy, encompassing spheres that ...

Why Do You Want to Work Here: Top Reasons in 2024

When faced with the common interview question "Why do you want to work here?" it is imperative ...

How To Write a Thank You Note to a Boss When Leaving a Job

Navigating the end of a job can be a bittersweet experience, and expressing gratitude is a ...