how to show a keynote presentation on zoom

4 Ways To Present From Mac Keynote Over Zoom

Check out 4 Ways To Present From Mac Keynote Over Zoom at YouTube for closed captioning and more options.

Comments: 11 Responses to “4 Ways To Present From Mac Keynote Over Zoom”

Good pointers. We enjoy your video. You didn't mention another way. Export to HTML. Is were is a reason that wasn't mentioned?

Bruce: How would you use HTML? It would be the same as just presenting normally, but from your browser instead of Keynote.

For me an even better way is simply to use an iPad or iPhone as a Keynote remote to control the Keynote in “play in window” mode. That way I see all my presenter notes on my iPad but the zoom participants see only the main zoom window shared from my Mac it it is almost the same way as when you are using a digital projector.

Just use KN from the iCloud, play that in a browser Can still use remote

Very helpful explanation of keynote on zoom.

Hi Gary: Great tutorial. I have an issue that I see others online are mentioning and I could use your help for a presentation this week. Keynote Live. When I am in it, I do have Allow Mission Control/Dashboard selected in Preferences, however, when I select the X key, my presentation goes black and I have no Presenter Notes or dashboard at all. I have quit Keynote, restarted the Mac, and even tried other Keynote presentations and they all have the same result. Please help!

Eric: Not sure. Maybe a bug?

I have an iPad Pro and a MacBook Air. Could I use both? Put Keynote on MacBook Air and Zoom participant interaction on iPad Pro. Would that let me see participant chat function and allow participants to ask verbal questions while I pause Keynote? I need to teach a class so I need live interaction. Using Keynote live, can I play a video that participants can see and hear?

Tom: Typically you would do it all on your MacBook. Present from that and share the screen, and do everything else. If you wanted to use the iPad to present over Keynote Live that would be outside of Zoom, which would work but then you'd need to have participants looking both at Zoom and at Keynote Live in a browser (or Keynote).

Will this work - from MacWorld:

Use two computers. If you’re fortunate enough to have two computers you can use, log into the videoconference from both machines and present on one, while viewing the videoconference session on the other, including chat comments or other feedback.

mac911 side by side computers Glenn Fleishman With two computers, you could present full-screen on one with your notes and use a second also logged into to monitor the videoconference.

Tom: Of course. If you have two computers and want to add that layer of complexity to your presentation. Seems simpler to have one computer with two screens, or one computer and present from Keynote in a window, share that window, and use the rest of your screen for controls, chat, etc.

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The Ultimate Guide to Giving Virtual Presentations on Zoom

Part 2: creating the structure, flow, and slide designs for your virtual presentation.

PART I Introduction 1 – Cool Zoom Features 2 – Virtual Presentation Do’s 3 – Virtual Presentation Don’ts PART II 4 – Presentation Purpose 5 – Structure & Flow 6 – Slide Design PART III 7 – Connect with the audience 8 – Audience Participation 9 – Sharing Content PART IV 10 – Video & Audio Recordings 11 – Post-production 12 – Your Phone as a Webcam PART V 13 – When Things Go Wrong 14 – How to Ground Yourself PART VI 15 – Advanced Techniques 16 – Zoom Webinars vs Meetings 17 – 23 Essential Settings

A key trait of successful speakers is understanding their personal brand. They know what they represent, how they want to be perceived, and what success looks for them. It’s common for this knowledge to accrue with experience, but you don’t have to wait for your 10,000 hours in order to get to that point.

You’ll achieve success sooner if you follow the steps below.

• Define who you are as a speaker Are you a motivational speaker, an entertainer, a teacher, or a combination of all of them? Deciding on this highest level of goals will help you keep your talks on track, and remind you why you do what you do. For me, my goal is always to entertain, educate, and inspire—in that order. The vast majority of my energy comes from the energy of the audience, in the form of laughter.
• Know what you’re good at and what you’re not Not everyone is funny, and not everyone can speak for an hour without any slides while making people weep with joy. You need to be honest with yourself in order to optimize your presentation design. Bombing when you try to tell a joke is painful for everyone, and it will deflate your energy on stage. So if your key skill is data visualization? Wow people with that and leave the jokes to the comedians.
• Establish what you want the audience to experience Do you want them to laugh, or scribble copious notes, or enjoy a community experience interacting with their neighbours when you engage them in audience participation?
• What does success look like? When you know what you want the audience to experience, you can use it as your metric for success. If you want them to share photos of your slides on social media, you can measure that. If you want them to download your slide deck PDF from your landing page, you can measure that. Want them to laugh 15 times during your talk? You can measure that. Standing ovation? Well, we all want that. If you don’t have your success criteria defined you can’t gauge if you’re succeeding as a speaker. Optimization of your talks comes from observation. If that 11th joke fell flat, remove it or figure out why and change it.

But instead, I went to the supermarket with a friend (who was wielding my phone as a camera), and took a series of seven shots like this:

The result is content that nobody else in the world has. This is critical if you’re speaking about a topic that many others speak about (the psychology of shopping behaviour for example). You already have your own original take on the topic, but if you use the same photos/charts/data points as everyone else, your message is watered down by the sameness of the visuals—even if what you are saying is completely new.

• Develop a “Diverse Content” mindset Your audience will (hopefully) contain a broad and diverse cross-section of people. People respond best when your content is reflective of them. By developing a mindset of diversity, you can source different examples, use quotes from more varied sources, and recommend tools, businesses, and the advice of those who reflect more than just your own image. Not only is it the right thing to do, I guarantee it will make you stand out as a speaker people trust.

Presentations are unequal parts art, structure, story, design, interaction, flow, balance, emotion, and technical production. Sounds simple. It’s not. But it’s made much easier if you’ve defined the purpose of your talk (as described in the previous chapter).

Try these tips to get a head start:

• Reduce your big idea to a small one Can you recall a time when a colleague, stranger, or family member asked what you do, or what your latest talk is about? And you meandered for 2 minutes trying to explain it, only to leave them with a puzzled look on their face. Don’t worry, we all do it. How do you get past this problem? The best way I know—and this works equally well for an elevator pitch for a new startup—is to do a reduction exercise. It works like this: you write down a long series of bullet points that describes, in detail, everything you want to communicate in your talk. Dive deep into the minutiae and unpack it all. Once you’ve done it, start again, but this time, instead of 94 bullet points, you have to do it in 47, then 24, then 12, then 6, then 3, and finally 1. By the time you’ve completed this exercise you’ll have such a strong sense of your talk’s value proposition that you’ll be able to rattle it off without thinking. Not only will this help you describe it to someone, but you’ll be able to write better titles for your talk, and you’ll have a deeper understanding of all aspects of your content. It’s also a great dumping ground for all of your wildest ideas.
• First, when you really know a section, it gives you confidence when you get to that point when presenting because you know it! and your execution and delivery will be much tighter.
• Second, when you know a segment well, you can learn how to shorten or extend it depending on how much time you have. Sometimes you’re so short on time (you went slow or the previous speaker ran over their time) you have to cut pieces, and if you know them intimately you can whip off a quick summary of the whole point and tell the audience to check your slides afterwards. Conversely, if you have a lot of extra time all of a sudden, you can slow down and dig deeper into the topic than you thought you could.
• Third, it allows you to ad-lib. This is one of the highlights of every talk, and something that comes with experience. It’s always a really fun moment because you just let loose and find new points and angles to your message–which is often where the true brilliance in your talk will emerge.
• Fourth, aren’t you enjoying a break from standard bullet points in this section?
• Fifth, over time you will start to build what I call a “Greatest Hits Deck” (GHD) where you store your very best work. It’s much easier when you have your bits chunked to grab 15 slides and copy them into your GHD. GHD’s are really useful when you get invited to give a talk to an audience you know isn’t familiar with your work. And instead of giving a new talk that you might not have time to prepare, or a recent talk that didn’t go down well, you can whip out the GHD and be an absolute crowd favourite. Whenever I get to rock my GHD I’m over the moon and look forward to the event even more.
• Establish an opening hook The start of your talk is the only time you will have 100% of the audience’s attention. They are sitting in anticipation of what’s to come which makes it a really important moment to get right. Starting with “blah blah blah, hello, blah, blah, a little about me, blah blah” will send people straight to checking Facebook. See if you can find a dramatic or bold statement, or tease the outcome of your story without giving it away. Experiment saying things out loud and see what feels like it’s going to build excitement. The magic comes when you open with that statement—without saying anything, ANYTHING—before it.
• Visit your talk resources landing page to get your slides and all the other goodies you mentioned.
• Connect with you on whatever social platform you prefer, to ask any follow-up questions. This is a fantastic way to create a 1-1 engagement with someone.
• Promote your latest “thing” whatever that may be. You earned it. And if you did a good job of not being a salesy speaker, the audience won’t be against you doing it. If you pepper your talk full of sales however, they won’t like that.

The topic of slide design requires multiple intensive courses to cover all you need to know (I’ll be releasing those in due course), but you’re probably sick of scrolling in this guide so I’ll keep it short and sweet. By short I mean huge, and by sweet I mean sweet.

In this chapter I’ll cover:

• Slide design basics
• Finding content for your presentation
• Using media in your slides
• Animations and transitions
• How to show data in your slides
• Using paid presentation templates to accelerate your work
• A few cool design tricks
• Making your slides Tweetable and shareable
• Using master slides (Keynote has respectfully changed this term to be “Slide Layouts”, PowerPoint still uses “Slide Master”)

Told you it would be short.

Part 1 – Slide Design Basics

#1 use the 16:9 aspect ratio (not 4:3).

The old-school aspect ratio for slides was 4:3. This was established based on the shape of those projector pulldown screens common in classrooms. However, it’s more common—and significantly more modern and cinematic looking—to use a 16:9 aspect ratio. This is how most on-stage screen look, and it closely mirrors how laptop screens and computer monitors are designed.

#2 Don’t open your presentation software until you’ve outlined your talk

This is precisely why this chapter comes after defining your presentation’s purpose. By starting your work inside PowerPoint, staring at a blank slide, you’re going to work more slowly and will end up with spaghetti slides that don’t have a coherent structure.

A skeleton outline breaks down the sections and subsections of your talk into a simple list. This view makes it easy to re-order the sections to create the right story arc.

Once you have your outline, it’s time to open the software and work on your slide layouts to create the structural chapter/section slides. But don’t add your content until you’ve established a theme (if you want one) and your typography selection.

#3 How to choose a theme for your presentation

Themes can be good and bad. Having an overarching concept to follow can make things easier for you, but if you choose one based on a currently popular meme, you can end up looking like everyone else who also had this bright idea. Star Wars and Game of Thrones themes for example, are insanely overused.

If you know the makeup of your audience, and know they’ll be familiar with the theme it can work in your favour, but if it’s an atypical audience for you and they don’t recognize your inside jokes, GIFs, and topical references you risk falling flat.

It can, however, be a good tactic if it fits with your goal as a speaker (to be known for your themes).

Personally, I like to create my own theme from the talk concept. Sometimes based on a known theme but then expanded into my original style.

As an example, I did a talk called “The Conversion Equation” which was very mathematical in nature. I started by creating an opening slide, taking my own photo based on the movie A Beautiful Mind and then built out my own designs following that.

Yes, I used a known theme as the opening slide, but I used the original content mindset from the previous chapter to make the bulk of the content my own.

I used a chalkboard to channel Matt Damon in Good Will Hunting for other parts of the design. Slides like these can take a lot of time to create but they are well worth it because they will be memorable.

I’ll be doing design breakdown videos in the future, that show how I did this.

At the end of the day, you do you.

#4 Choosing and finding a typeface (font) that matches your presentation theme

When working with a theme, it will only work if the typeface you choose merges seamlessly with the concept. Fortunately, there are thousands of free fonts available to help you create the right aesthetic and avoid the standard selection of typefaces that’s bundled into your presentation software.

In the following example (the chalkboard background) I hunted through free font sites for a chalkboard style. You can see the search results from the font site DaFont.com.

To demonstrate the importance of choosing an appropriate font, consider the example below where I used Arial, one of the many bog standard default fonts. It looks pretty terrible, and the theme is diminished as a result.

#5 How and when to use agenda Slides

For some types of presentation you’ll be giving on Zoom, such as an internal corporate presentation, it can be really helpful to lay out in advance what will be covered. While this isn’t something I do personally—I like to keep it all a mystery—it can help set expectations.

The only thing I ask of you if you have an agenda slide, is to use the Progressive Reveal technique so that you’re not kicking off your talk with a giant wall of text.

Which brings me to my next point.

#6 Learn the progressive reveal technique to make your bullet points amazing

The Progressive Reveal technique is the best way to present a lot of information on your slides while keeping the attention and focus of your audience while you do it. It’s most commonly associated with bullet points but can also be used for:

• Famous quotes
• Slides that tell a story

You can read about the Progressive Reveal technique in detail here .

Or you can watch the Progressive Reveal video below.

Video powered & sponsored by Wistia

#7 Using section slides to keep your audience aware of your progress

Section slides help break down your talk visually for the audience. A consistent design provides a visual cue that you’ve reached a new chapter. It’s also helpful for you to find your way around a large slide deck. A nice bold solid colour is often a good way to go.

In the example below, see how the orange section slides stand out.

#8 Using recap slides to end each section with a takeaway

A slide at the end of each section that recaps the major takeaway(s) from that section can help the audience retain the information more easily before you move to the next section. Don’t do this for a really short talk as it’ll be overkill.

Without question, the top question (but you said without question?) of all virtual presentations is “Will you be sharing the recording/slides afterwards?” You can mitigate this question by including a reminder slide at the end of one or two sections. It helps attendees relax knowing that they can focus on enjoying the presentation without fear of forgetting any important details.

#9 When and why you should use appendix slides

Use cases for an appendix are likely limited to academia or research presentations, but they can be used to collect references, resources, and any of the finer print that you can’t communicate on your slides. By including an appendix loaded with useful information, attribution, and references, you are upping the value of the PDF you make from your slides.

Part 2 – Finding Content For Your Virtual Presentation

The core of your content is undoubtedly your big idea, but it still needs to be enriched by examples to bolster your premise, or expand on certain points. This includes photos, videos, quotes, data points etc.

Unless you’ve discovered a new dinosaur in your basement, chances are that there is probably someone, somewhere, doing a similar thing. You need to work a bit harder when finding and creating examples to make sure your talk is as unique as possible.

Here are a few tips for finding fresh content:

#10 Don’t use the first thing you come across in search results

This is what most people do, and it’s guaranteed to result in generic, overused content that doesn’t stand out as useful, original, or thoughtfully curated.

#11 Remember the original content mindset and create your own content

Create as much of your content yourself by taking photos, recording videos, running experiments and doing your own research. Unless you’re an academic or positioning yourself as sharing statistically/scientifically significant data, you can create a unique perspective with simple social media polls, or by interviewing a handful of people.

#12 Ask permission before you use anyone else’s work

If you find artwork, photography or other visual assets online that would be perfect for enhancing your slides, you must ask for permission to use it. Using other’s work without permission is theft, and not acceptable. The good news is that most people—when asked—will gladly let you use their content in your presentation.

To illustrate, I created a talk called Frankenpage and needed a good image of Frankenstein. The very best that I found was a fantastic piece of digitally rendered artwork, and fortunately the artist’s website was listed, so I reached out to ask for permission.

He said yes, which was wonderful.

Something that I find to be universally true, is that people really appreciate you asking for permission as there are a lot of bad people who rip things off.

#13 Localize your content for the country or city you are speaking to

Watching a rockstar walk out on an Edinburgh, Scotland stage in front of an audience of 50,000, and greet the crowd with “Hello England!!!!” is an immediate buzz kill. I’m talking about you, Dave Mustaine of Megadeth.

Conversely, if you’re giving a Zoom presentation to an audience in London, Paris, Tokyo, or Weed, California, if you can rock up with a ton of localized content, you’ll immediately be a hit. The audience will thank you for showing up thinking about them, and the content will be more easily relateable.

A really clever technique for finding localized content is to use a VPN.

A VPN effectively transports your Internet connection to another location where you’re more likely to get local results when using a search engine.

Read how to Use a VPN to Find Localized Content for Your Next Presentation for a deep dive into how to do this.

For even more bonus points, translate some of your slides if you are presenting to a foreign-language audience. Just make sure you double-check the translation.

Before delivering a talk to my biggest live audience (6,000), I translated 250 slides into Portuguese. The (intended) title of the talk was “The Internet is Broken and Marketers are to Blame”. Unfortunately Google translate wasn’t accurate enough leaving me with an opening slide which in Portuguese read “Someone Turned off the Internet, and it’s the Vegetable Marketer’s Fault.”

Part 3 – Using Media in Your Presentation Slides

#14 how big should an image be on your slides.

You know what I hate about most slides that have photos on them? This…

And no, I don’t hate parrots. Parrots are awesome. What I hate is all the wasted space around the photo. To be fair, this is almost always the fault of the presentation software (this example is from a Keynote template), but it results in tens of thousands of slide decks full of ineffectual imagery.

Then what to do, Oli? What to do? It’s reaaaaally easy. Use the whole slide.

It’s much more dramatic and when you see it on a big laptop, monitor—or even better IRL on a giant stage—it sets the screen alive. Impact is important in slide design.

If you took the photo yourself you should have a nice high-res version so you’re all set, but if you’re sourcing photos/GIFs from the search machines, you can use a simple technique to get images as big as possible.

Use the size tool in Google image search.

Similarly, if you’re taking a screenshot to use in your presentation—a great way to create original content btw—take a big one like I did there ^^.

I could have done it like the one below, but that would’ve left me with a lame screenshot.

#15 How to use video in your slides

It’s doubly important to use fullscreen videos in your slides. Think about how you watch TV, sacrificing 60% of the screen would make it unwatchable. A fullscreen video removes any distractions.

In terms of the audio in your videos (or just an audio clip), I’ve said it several times in this guide but it bares repeating. Make sure the volume levels on all of your A/V slides are the same, and as close as possible to the level of your mic. More on that in Chapter 10 – Video and Audio Recordings .

#16 Using animated GIFs in your slides

A presentation decision that afflicts most beginner speakers is the way they use the wonderful/hateful Graphics Interchange Format or GIF for short. I’ll leave you to debate among yourselves whether or not to call it GIF or JIF. Okay, I’ll step in actually. JIF is technically the correct to pronounce it, but it sounds really weird when you say it like that. Sorry, not sorry.

Mistakes presenters make with GIFs:

• Low res GIFs This is most often because GIFs get generated by—you guessed it—GIF generator software and they’re tiny, averaging around 500px on the long side.
• Overused meme GIFs EVERYONE is using them because they’re ridiculously popular. Don’t add to the problem.
• Not scrolling in the search results Because they’re ridiculously popular, you need to exercise your finger just a little more than the average person to find one that’s perhaps a little different.
• Leaving it on the screen too long (this is far too common) If your GIF didn’t make the audience laugh, having it on repeat in the background as you start your next point is even less funny. It’s almost worse if they did find it funny, because while you’re starting to talk about your next point they are paying absolutely no attention to you as they chuckle away like children.

#17 How to make your own high-resolution GIFs

You can use PowerPoint and Keynote to make your own higher-res GIFs, simply by choosing the “File>Export>Animated GIF” in PowerPoint or “File>Export To>Animated GIF” option in Keynote. Boom.

The parrot GIF below took me all of 60 seconds to make, it’s original content, uniquely mine, and it’s totally awesome. Because parrots are awesome. Am I creating a parrot theme? Not intentionally.

As I wrote the end of the previous paragraph, it sparked a very meta action, in that I wanted to check if there were actually parrot themed slide templates, cos that would be funny right? It would also mean I could inject some “original content mindset” content right here, right now.

I give you… PARROT PRESENTATION THEMES! Wow.

PowerPoint renders GIF as full HD 1920×1080 (amazing!) while Keynote is slightly smaller at 1080×680 (disappointing but still good). Both of them are significantly bigger than the average you’ll find in search.

Here’s the GGGGGGGGIF in action.

You’ll understand what I mean by leaving it on the screen too long if you’re reading the next section while this continues to annoy you.

Final point on GIFs. Please don’t use a “Winter is Coming” GOT GIF in your slides. Ever.

Part 4 – Using Slide Transitions and Animations in Your Zoom Presentations

#18 don’t use animations or transitions because you think they’re cool.

The goal isn’t to be cool, it’s to be useful. Slides animations should always be additive: your goal for the slide should be achieved to a greater degree with the animation versus without.

Don’t worry though, if you do it right it’ll still be cool.

#19 Don’t use animations and transitions because they’re there

Presentation software is as much the problem as it is the solution. They come loaded with effects that just don’t have a sensible use case. PowerPoint is significantly more guilty in this regard as it seems to favour quantity over quality.

#20 Try them all so you’re educated as to their potential (and potential lameness)

While you shouldn’t use many of them—and some not at all—it’s important that we understand our tools to as high a degree as possible. I encourage you to run through every effect, changing the settings and timing, using them on text, shapes, and images, until you have a solid grasp of what they can do.

When you are faced with a communication challenge, and need to add that certain something to improve your slide, you’ll know where to turn.

Turn to slide animations when you need them, not when you’re bored or as a default design strategy.

#21 Don’t use transitions on every slide

Some (most) transitions are jarring or annoying. You’ll get away with one or two, but if you abuse them you will really turn your audience off. If I’m being honest, there’s one transition I use in Keynote 90% of the time. It’s called Magic Move and I’ll demonstrate it a little further down the list.

#22 Don’t make animations so complex they slow down your computer

This can cause problems with excessive lag when presenting over Zoom.

#23 Be honest with yourself. Is that animation actually  cool?

When you’ve made that super rad motion event of the century, ask yourself if it’s making the presentation better. Then duplicate the slide removing the animation and run through it again. Which do you actually prefer to watch? Simpler is almost always better.

#24 Test all animations and transitions on Zoom – and watch on a second machine

Set up a second laptop and watch them as the audience will see them. Sometimes they just won’t work over Zoom. However, if you are making own screen recording (not the Zoom recording) you will want to leave them in if they are genuinely additive, because your recording will be amazing even if the live stream wasn’t perfect.

#25 Examples of good and bad slide transitions in Keynote

The good, the bad, and the definitely ugly transitions in Keynote. Be warned, bad design inside.

#26 Examples of good and bad slide transitions in PowerPoint

Video coming soon.

#27 How to use transitions for section slides to show the information hierarchy of your talk

A presentation is for the most part a straight-line linear flow. You show one slide after another, until you’re done. You have seven sections or chapters, they come and they go, and it feels like a continuous delivery.

There’s a brilliant technique that breaks the horizontal flow by transitioning vertically whenever you get to a new chapter in your talk. It’s a technique I learned from friend and fellow speaker Mike King from NYC digital marketing agency iPullRank .

The traditional horizontal flow looks like this:

Whereas the vertical flow looks like this:

By using a transition to shift vertically down, it tells us visually that we have finished the last section and moved on to a new section. It’s a good example of an additive use of a transition to aid communication and clarity, versus trying to look fancy.

You can see how it works in the video below.

Watch how to use Grid and Push transitions in Keynote and PowerPoint to improve the perceived structure of long or complex presentations.

Part 5 – Showing Data in Your Slides

Good data visualization is not easy, but do it right and you set yourself up for having very sharable slides . On a basic level you need to consider the following points.

#28 Consider the format and scale of the data you’re sharing

Is it one number? A list of numbers? Do you make it big, or really small? Visuals or words?

Observe the stark difference in the examples below that demonstrate the nuances of slide design. Which of the slides below has more impact?

You might think the one on the right looks lame and boring, but from a design perspective, the stark white background and small typography creates a dramatic focus on the data point, forcing the audience to carefully lean in to read it.

Both approaches are good, but I’d recommend you try making things a little different throughout your talk to create a more varied experience.

#29 Allow the slide to stand alone with context and attribution

If you want your slides to be shared your goal should be to remove doubts and questions. Success is a reaction such as “Wow, such interesting data from Jane Doe!” vs. “Okay, but where’s the attribution? What’s the source? It’s hard to believe this is credible.”

Context is critical.

Most often it’s as simple as adding an asterisk with a source (ideally with a link) to show where the findings come from.

The first example (above) has an attribution link on the bottom-right corner, but the sparse white example doesn’t have one.

In this instance I opted for a different strategy because I felt having more text on the slide would hurt the design impact of the stark design. However, it does still need to be on there, so the way I achieved this was to duplicate the slide, with the second one having the attribution. This allowed me to lead with the design aesthetic I wanted, then after a brief moment I clicked through to the duplicate. A subtle slide design trick.

#30 Example of data visualization: Twitter Polls

Simple animations can be useful when exposing data. In the example below—results from a Twitter poll—the bars on the graph are animated to illustrate the votes actually happening. It’s not fancy, it’s just useful enough to give a brief timeline to the event.

To achieve the effect, I created four rounded rectangle shapes. On the first slide they had a width of 1px, on the second I stretched them to be as wide as they had appeared in the poll results, then I simply used the Magic Move transition to animate between them.

You can see how to achieve this effect in the video below.

#31 How to reveal the data on your slides to tell the right story

The manner in which you show your data is important. In the examples above, with a single data point, you’d show it all at once. But with a more complex slide that has a lot of information on it, the progressive reveal technique is a much smarter way to go.

By revealing the data piece by piece you are able to craft a more well-timed and engaging story s well as keeping your audience focused on whichever data point you are currently discussing.

Watch the video below for a full explanation of how this technique works—demonstrated primarily with bullet points).

Video caption

#32 Leave the audience with a solid takeaway

Just as context is crucial to making sense of your data’s origin, the relevance of the data to your audience is key to them taking something away that’s actually useful. Presenting Tokyo transport usage numbers to a UK transport association audience would feel like you’re not trying hard enough.

Relevance is key. Relevance with an actionable next step is a golden key of glory.

For instance, saying that “70% of B2B software companies plan to invest more in content marketing in 2021” is barely even interesting. But saying “In our research  on ebook landing pages, when we asked for ‘business email address’ on your forms vs. ’email address’ we received 45% more branded company email addresses ([email protected] vs. [email protected]).”

I can take that back to my job and make real change having been informed of that insight.

p.s. that was a real email address experiment I ran for software company Unbounce, of which I’m a co-founder. Happy to share more if you find that interesting.

#33 Using charts for data visualization

Presentation software does a pretty good job of helping you with chart options, but it’s easy to make them look bad if you’re not much of a designer.

Keynote makes it easier to keep your charts looking good but has limited options. PowerPoint has many more options and superior control over the finer details, but the designs can get a bit cheesy if you’re not careful.

You don’t want impressive data only to represent it with the world’s lamest default-style 3D pie chart.

If you want to get a head start on your data visualization or you’re not a good designer, I would strongly suggest buying a template. It’s much easier to edit a design than it is to create one, so don’t be afraid to use a template in this instance.

There are many sites offering slide templates as one-time downloads or more commonly now on a subscription basis. Which leads me to my next point.

Part 6 – Using paid presentation templates to accelerate your work

#34 why you should consider buying a presentation template.

If you really want to accelerate your slide creation, you can purchase one that’s been professionally designed. Envato Elements has a massive collection. One aspect of this platform that I find most valuable is the fabulous data visualization slide designs. In the past they were available to purchase individually, but now it’s a monthly subscription that gives you access to all of them. Other sites like SlideQuest allow you to buy a complete collection at a on-off price—often on sale. An example infographic slide template with lots of data visualization is shown in the screenshot.

Part 7 – Two Quick Slide Design Tricks to Speed Up Your Workflow

Slide design is about a lot more than simple tips and tricks, but there are some that are so wonderfully simple you just need to know about them. Here are two slide design tricks you need to use.

#35 How to make a transparent background from your photos

This one is easy to find in PowerPoint, but quite buried in Keynote (and not at all possible in Google Slides).

In PowerPoint, select your image then choose “Picture Format > Remove Background” and it will highlight the areas it thinks are the background.

If it did a good job you can just accept it and the background is magically gone. However, if it didn’t select the background correctly you can manually add and remove areas to make transparent. Sadly, this is really clunky and not based on selecting areas of colour, instead you are drawing lines around areas.

How to remove the background from a photo in PowerPoint. Note, this is the Mac version of PowerPoint so there may be differences in the PC version which tends to have more features.

Keynote does a much better job of giving you smart controls—once you find the feature. It’s buried in the Image submenu when you’ve got an image selected. Simply click “Instant Alpha”, click on the portion of the image you want to make disappear, click the “Done” button, and poof, it’s gone.

If the colour isn’t as even as in the parrot example, click then drag your mouse to expand the selection and it’ll grow bigger, selecting more of the image. Just stop before it wipes out things you want to keep and you’re done (you may have to repeat it on different sides of the image if the colour doesn’t connect all the way around).

It’s not perfect and doesn’t work on everything, but when it does it’s a thing of beauty. Check out the video to see how powerful it is.

The video below shows how to use Keynote to remove backgrounds in three different types of image with increasing complexity.

How to remove the background from a photo in Keynote.

#36 How to use a crazy neon background colour for your unfinished slides

This is a productivity tip. When you start to have upwards of a hundred slides, it can be hard to keep track of ones you haven’t quite finished yet, or for when you want to add placeholders for some new slides.

To help visualize your TO-DO list, you can use hideous slides layouts with a neon background. The screenshot below shows the “Light Table” view in Keynote, which is really handy for taking a bird’s eye view of your slide deck.

For a quick demo I made a new deck with three slide layouts: blank, section, incomplete.

When the “incomplete” slide layout is used it becomes super obnoxious looking, but VERY effective at highlighting your outstanding work.

Part 8 – Making your slides Tweetable and Sharable

#37 learn the characteristics of a shareable slide.

Slides that get photographed and shared on social media tend to have a few specific content characteristics. The subject matter is usually data, results of original research, a chart outlining a new process, infographics, or something hilarious, to name a few.

But these slides still need a little help to optimize their chances, and the techniques for success sharable slide design can be applied to any interesting slide to make them more successful.

You can read an in-depth slide design tip on the topic here How to Design Massively Shareable and Tweetable Slides .

#38 How to encourage the audience to share your content when giving a virtual presentation

Sometimes you need to prompt people with things you’d like them to do, and there’s a technique you can use to help your slides be shared and exposed to new audiences. The trick is to choose a slide that your audience will have their own answer to, such as a poll, and have it tee’d up in advance.

It’s always a little risky to switch to a browser mid-presentation for an interactive segment (moreso IRL when you’re dealing with bad conference wifi), but your audience will probably appreciate the ability to take part.

I’ll use Twitter to illustrate how it works in a few steps:

• Prepare a Tweet that includes a poll.
• Add the hashtag of the event you are currently speaking at.
• Add a request for people to retweet to increase sample size.
• Add another Tweet to make it a Twitter thread.
• Add a screenshot of the slide in your talk that’s prompting this exercise (it could be results of the same poll that you ran at another time– for instance the last time you gave the talk, or just as part of your pre-talk research.
• Instruct the audience to go to Twitter and search for the hashtag to find your Tweet.
• Ask them to vote and retweet the poll.

This way you will have a group of people sharing your poll data with a new poll for people to answer and a request for others to further retweet. The effects can create a loop of interaction from fresh audiences.

Part 9 – How to Use Master Slides / Slide Layouts to Scale Your Slide Production

#39 what to do with the default template master slides.

All presentation software platforms allow you to create what are called “master slides” (Keynote has respectfully changed this term to be “Slide Layouts”, PowerPoint still uses “Master Slides”). These are global templates that you use to speed up your work and keep your slides consistent. By default the layouts and designs on them are largely useless. The screenshots below shows an example of starting a new slide deck in Keynote from a template and what you get in the master slides.

If you use what the default slides give you, you’ll have a slide deck that looks too similar to others who use the same template. The image below also shows the first default title slide in Keynote and PowerPoint.

The default master slides are so generic you’ll bore yourself to death by using them. Yes, they can help you get started quickly, but if you begin with this approach you’ll only slow yourself down over time—when you learn to develop your own layouts and designs.

#40 The 10 master slides / slide layouts you should create for your own presentation template

The first thing I do in the slide layouts is delete EVERYTHING except for the blank template. Then I use the slide design basics  section from earlier to quickly set them up. Usually in this order:

• Opening slide
• Title slide
• Chapter slide
• Recap slide
• Typographic slide
• Fullscreen photo slide
• Bullet slide—with the Progressive Reveal technique set up
• Q&A slide
• Closing slide

You only need to do this once—with refinements over time—and you can start with it each time you have a new talk to give.

Again, if you start with a paid template you can whip this up in no time and customize it as you figure out your theme and typographic choices.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

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How to use Keynote’s new Play Slideshow in Window feature with videoconferencing services

Keynote is designed best for presenters to work across two screens. One is typically a projector or large monitor; the other, a laptop screen or computer screen in front of the presenter. Keynote fills that second screen with a variety of presenter’s tools, like notes, thumbnails of the previous and next slides, and a time-elapsed clock.

In a normal two-screen Keynote presentation, slides occupy one screen (as at top), while presenter’s tools, including notes, fit on another screen.

In the new world of always-online meetings, whether professional or social club, you might have frequently been frustrated, even if you have two monitors at home. Full-screen app mode in macOS in general doesn’t interact well with Google Meet, Microsoft Teams, Zoom, and other videoconferencing tools, because you typically must stay in the app that’s gone full screen to keep it working in that fashion.

In particular, Keynote is tricky. In Zoom, for instance, you have to open the Keynote slide deck and not enter slideshow mode ( Play > Play Slideshow ). Instead, you switch back to Zoom, use its screen-sharing option to select the Keynote slide window, then return to Keynote and start the presentation.

However, even with all that monkeying about, you must remain in Keynote to present. Some conferencing tools (including Zoom), let you have access through floating overlays to certain features. Zoom can show a resizable strip of the participants watching the session, for instance. (Keynote does offer the option to press H—not Command-H, but simply H—to hide Keynote in presentation mode and return to the previous app without breaking out of full-screen mode.)

With a new option introduced in July by Apple to Keynote, however, you can have more control and flexibility, particularly if you want to switch among other apps or remain largely in the videoconferencing app while presenting. My trick combines that new presentation option with the Keynote for iOS/iPadOS app.

Apple added Play > Play Slideshow in Window to Keynote, which presents slides with full interactivity in a regular window instead of the previously required single- or dual-monitor full-screen mode. The presentation window can be resized and moved around. You can start the slideshow and then share its window in a videoconferencing app, so you don’t have to show the raw Keynote interface at all before you start the presentation, as you do with a full-screen slideshow.

A slide presentation in Zoom using Play Slideshow in Window looks just as good as when using Keynote’s full-screen mode.

Because the Slideshow in Window option is a regular window, you can switch among apps without causing problems with Keynote. But two problems remain: First, you have to return to the window to advance slides (or go backwards). Second, none of the presenter’s tools are available.

That’s where the mobile app comes in. With Keynote on your iPhone or iPad, you can use the Keynote Remote feature to link the app to your Mac. (See Apple’s step-by-step instructions here on pairing your devices via the Keynote apps.)

Once paired, you can use this sequence to share a Keynote screen. The example that follows is for Zoom, but it works with any tool that allows screen-sharing of a window or portion of a window:

Open your slide deck in Keynote for macOS.

Choose Play > Play Slideshow in Window .

In an active Zoom meeting on your Mac, click the Share Screen button and select the Keynote window from the Basic tab. Click Share .

On your iPhone or iPad, use Keynote Remote to select your Mac and tap Play (even though the presentation is already playing—this tap asserts control by the Keynote mobile app).

Tap the side-by-side screen icon and select a mode that shows you notes and slides as you like. You can pick among Current and Notes, Next and Notes, and Notes Only to see your notes.

The mobile Keynote app lets you remotely control a presentation in macOS.

You can now get the best of all worlds. Advance or pick slides from the mobile app; read your notes as needed on the mobile app; have full access to macOS without worrying about disturbing the Keynote presentation.

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We’ve compiled a list of the questions we get asked most frequently along with answers and links to columns: read our super FAQ to see if your question is covered. If not, we’re always looking for new problems to solve! Email yours to [email protected] including screen captures as appropriate, and whether you want your full name used. Not every question will be answered, we don’t reply to email, and we cannot provide direct troubleshooting advice.

Author: Glenn Fleishman , Contributor

Glenn Fleishman’s most recent books include Take Control of iOS and iPadOS Privacy and Security, Take Control of Calendar and Reminders, and Take Control of Securing Your Mac. In his spare time, he writes about printing and type history. He’s a senior contributor to Macworld, where he writes Mac 911.

Recent stories by Glenn Fleishman:

• How to make noncontiguous selections in Pages, Numbers, and Keynote
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Keynote over a Zoom meeting

Is it possible to see my presenter notes when Keynote is in play mode? I am presenting over Zoom to a large audience and I just have my laptop.

MacBook Pro 13″, macOS 10.15

Posted on Nov 13, 2020 4:47 PM

Posted on Nov 20, 2020 9:20 PM

No, I'm pretty sure that you won't be able to.

On Zoom, you can specify a monitor or window to display. If you had a laptop and a 2nd monitor, then I think you would set up Zoom to display the 2nd monitor and display your speaker notes on the laptop. But since you only have the one laptop monitor … you don't have a way, even ignoring Zoom, to run the presentation and view the notes on your single screen.

Or did I misunderstand your setup?

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Nov 20, 2020 9:20 PM in response to JGCoss

Nov 20, 2020 1:49 PM in response to JGCoss

Hello JGCoss,

Welcome to Apple Support Communities! We understand you want to see your presenter notes while Keynote is in play mode. We can help you with that.

This article provides the steps: Add and view presenter notes in Keynote on Mac

Best Regards.

Nov 22, 2020 8:34 AM in response to JGCoss

To show Keynote presenter notes in Zoom using one display, you have to use a bit of a workaround, as Zoom does not have a dedicated tool for this. It works perfectly well and its easy enough to set up, we use this method every day in our presentations on Zoom:

look at this YouTube video which is the best description I have seen of the procedure: https://www.youtube.com/watch?v=gx1Ysf_eozQ

Nov 22, 2020 5:57 AM in response to chuckbo-again

Thanks. I suspected this. I tried it using an iPad for a 2nd monitor with my speaker notes and it worked great.

Nov 22, 2020 11:03 AM in response to Gary Scotland

I thought of this, but maybe my memory is bad. I was thinking that in Rehearse mode you don’t see the transition effects. I’ll ha to go try it out.

Nov 22, 2020 11:15 AM in response to chuckbo-again

Rehearse SlideShow has exactly the same playback features as Play, which is why we are able to use Rehearse SlideShow in Zoom.

Keynote User Guide for Mac

• What’s new in Keynote 14.1
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present on a Mac over the internet
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Lock a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Expand and zoom your workspace in Keynote on Mac

You can extend the canvas around a slide to create more workspace. You can also zoom in or out on a slide, and you can enlarge the Keynote window to fill the entire screen.

Add workspace around a slide

To get more space to work with when creating a complex slide layout, you can expand the canvas around the slide. You can use this space to add and customize objects, and also to keep objects you want to move onto the slide during a presentation.

Click Zoom in the toolbar , then deselect Auto-Center.

Note: If Fit Slide is already selected, you must deselect it (or change the zoom level) before you can change the Auto-Center setting.

Drag an object from the slide into the area beyond the slide.

As you drag the object, the canvas grows to accommodate it. You can expand the canvas to be as large as you want.

You can scroll around the canvas, or hold down the Space bar and drag to pan the canvas.

To see all the content on the slide and the extended canvas (as much as can fit on the screen), choose View > Zoom > Zoom to Fit Content (from the View menu at the top of your screen).

To turn off the extended canvas, click Zoom in the toolbar, then select Auto-Center.

Objects you placed on the canvas may be out of view, but you can select and edit them in the object list .

To see all the objects on the extended canvas again, click Zoom in the toolbar, deselect Auto-Center, then choose View > Zoom > Zoom to Fit Content.

When you reopen a presentation, Auto-Center is automatically selected, even if it was deselected when you closed the presentation. If you had content on the extended canvas, it may be out of view.

Zoom in or out

You can enlarge (zoom in) or reduce (zoom out) your overall view of a slide and the surrounding workspace. For example, you can zoom in to focus on the cells of table or zoom out to work on the layout of your slide.

Click the Zoom pop-up menu in the toolbar .

Select an option:

A percentage: The slide enlarges or reduces accordingly.

Fit Slide: The slide adjusts to fill the window.

If you enlarge or reduce the size of the Keynote window, the zoom level changes so that the slide always fills the window.

Note: This option turns off the extended canvas, and content there may disappear from view. To see it again, click Zoom in the toolbar and deselect Fit Slide. Click Zoom again and deselect Auto-Center, then choose View > Zoom > Zoom to Fit Content (from the View menu at the top of your screen).

To quickly zoom in or out, choose View > Zoom > Zoom In to enlarge a slide or View > Zoom > Zoom Out to reduce it. You can choose these commands multiple times to reduce a slide to 10 percent or enlarge it to 400 percent.

View Keynote full screen

You can expand the Keynote window to fill the entire screen.

Do one of the following:

Click the green button in the top-left corner of the Keynote window.

Choose View > Enter Full Screen (from the View menu at the top of your screen).

To see the Keynote menu and other menu bar controls, move the pointer to the top of the screen.

To return to regular view, move the pointer to the top of the screen, then click the green button or choose View > Exit Full Screen.

Tip: When you open multiple presentations in full screen, they open in tabs instead of in separate windows. You move between the presentations by clicking the tabs in the tab bar. To have presentations (and all other documents) open in separate windows instead, do one of the following:

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Speaker 1: Good morning, afternoon or evening colleagues. Hi, my name is Brandt van de Gaast and I'm a temporary instructor at the philosophy department of Utrecht University. Now, in this quick video, I'd like to show you a few things on how you can record lectures or presentations for remote teaching. And I will especially go into the technical details, so the hardware and the software that you could use for this purpose. And hopefully some of you will find the information useful for your own teaching. Now, the things I'd like to cover are tools and software. Then I will first show and explain how to record a lecture in Microsoft Teams. Then how to do the same in OBS, which is open broadcaster software. Then I'll show you how to use an electronic whiteboard in OBS. And finally, I will combine a few of these applications together. For instance, I'll show you how you can stream your webcam together with a whiteboard into video conferencing software such as Microsoft Teams. Now, the level of tech savviness that these applications presuppose increase. So not everybody may be interested in all of them, but it's just to show you what can be done. All right, so let's first talk about some of the tools and the software. So for recording, what I like is OBS, open broadcaster software. This is open source and it's very versatile. You can download it at obsproject.com. For video conferencing and also for teaching, Utrecht University normally uses Microsoft Teams. So that's what I'll be using as well. For your presentations, you can use PowerPoint. But of course, you can also use a PDF viewer or Apple's Keynote or another bit of software. Now, the whiteboard application will require a drawing program. Lots of options there. The one I like is called SmoothDraw, which is a very minimalistic, free drawing program. The hardware that you'll need is a webcam, of course, a microphone, and usually that's built into the webcam. For the whiteboard application, a drawing tablet is useful. Now, Wacom has pretty much cornered this market. So any Wacom tablet will do the job. And of course, a desktop or a laptop computer. Okay, so let's look at the first application, recording a lecture in Microsoft Teams. And this is fairly straightforward. You go to the calendar in Teams and you click on Meet Now. You are now in a meeting with yourself and you can share the screen containing your presentation. Now, if you now hit record and give your lecture, your presentation will be recorded. If you then stop recording, stop sharing your screen and stop the meeting, then you have a video of your presentation. Now, you can find this video by going to web.microsoftstream.com. And on stream, you can edit the video. You can determine who can view it and who can delete it. You can also create a channel and you can assign the video to a channel. Now, this is useful because if you also teach inside Teams, you can simply combine the channel to your team and give the students access to that video. In your class in Teams, you can simply create a tab which contains all the videos of your channel. So, it's useful and it's worthwhile to use both Teams and Stream at the same time. It's very well integrated. Let me show you how to do this. So, let's record a lecture using only Microsoft Teams. You go to calendar and you click on Meet Now and you join the meeting. Now, you are in a meeting with yourself and you can start sharing the screen containing your presentation. So, I'm going to share this screen. Well, now I can go back to Teams and I can start recording my meeting by clicking on Start Recording. So, right now, my meeting with myself is being recorded. Now, at this point, I can simply go through my slides and give my lecture and then finish. And I will go to Teams. I will stop recording. I will stop sharing. And I will stop the meeting. Now, I can go to the website, web.microsoftstream.com, and I can look at the most recent video. And as you can see, my meeting has been recorded and here's the file. I can click on it. Well, it's not ready yet, but this is where I can set all the permissions. I can allow students to watch it. I can also add it to a channel and I can even do simple editing. So, this is the very simplest method of recording your lecture. So, the next thing I'll show you is how to record a lecture in open broadcaster software, OBS. So, first, you go to obsproject.com and download and install OBS. When you have installed it, make sure that the audio and video connections are working as they should. You then go to Sources and you add your webcam window and the window of your presentation. Now, there's a slight complication here because OBS and Microsoft PowerPoint, they don't play nice together. So, what I usually use is a PDF viewer. I convert my presentation into PDF and use that. You arrange them as desired, these windows, and you start recording. Now, let me show you how you can do this. Let's now try to record a lecture in OBS. So, first, you install OBS and this is what the main window looks like. Now, you can add sources to the Arrange window by going to Sources down here, clicking on Plus. And first, I will select Video Capture Device, which is my webcam. And I will make some adjustments. Usually, that's not necessary. And then I can resize my webcam because my face was too big just then. And I can make it like that. And now I can add another source. For instance, I can go to Window Capture and I can select my Presentation window. There it is. I can resize it and reposition it. Now, this window contains this unwanted border and I don't want that. So, I can use Alt-Left-Click to crop the window and show me only the part that I want to see. I put it in the top right, I make it bigger again and I send it to the back. So, now my webcam is on top. Now, I can just give my lecture and go to my PDF window and advance through the slides while giving my presentation. And then I can stop recording. Now, as I said, OBS does not play nice with PowerPoint, unfortunately. So, you'll have to use PDF Viewer or some other program. Now, this recording will end up on your hard drive and it will have a certain resolution and a certain file format. If you want to change that, go to File, Settings and go to the Output or the Video menu. And that's where you can adjust the resolution as well as the file format. So, that's fairly straightforward, I hope. So, the third thing I'd like to show you is how you can use a whiteboard in Open Broadcaster software. So, first you'll need a drawing program. So, start up your favorite drawing program. What I like is called Smooth Draw. Then you start OBS. And in the Arrange window, you add your webcam and the window of your drawing program. You arrange them the way you want and you start recording. Now, the whiteboard, for instance, is used by the Khan Academy. This is a well-known organization that creates math videos on the internet. Look up their channel to see how you can use a whiteboard in teaching to great effect. Okay, so let's now combine our webcam and a whiteboard in OBS. First, we add the video capture device as a source. And we have our webcam. Make adjustments if needed and then resize it. Now, then we add a new source, which will be a window capture. And we will select our drawing program. There it is. We will resize it with CTRL-left-click. Now, as you can see, this window also has unwanted edges. We can crop those by using ALT-left-click. So, there we go. And then we make it bigger. And we send it to the back. And now I can hit Record. And then I can start drawing. Which is basically the whiteboard application we were going to use. And, of course, you can assign a button to delete so that you can easily wipe the whiteboard and start from scratch. So, this is how to use OBS and a drawing program to create a lecture in which you use a whiteboard. Now, the fourth application I'd like to show you is how you can use your webcam together with a whiteboard inside a meeting in, for instance, Microsoft Teams or in other video conferencing software, for instance, Zoom. Now, to do this, you'll need a plugin for open broadcaster software, which is called VirtualCam. So, get this plugin and install it. Fire up OBS and arrange the webcam and the whiteboard window the way you want it to look. And then start running VirtualCam. So, what OBS will do is it'll take the output of the arrange window and present it to other software as if it's the webcam. So, for instance, in Teams, you can now select OBS camera as your webcam and the participants in your Teams meeting will see the output of OBS. This is one way where you can stream your webcam together with a whiteboard to other participants in a meeting in Teams. Now, of course, you can also do this in certain other ways. For instance, you could also share the window of your drawing program inside Microsoft Teams. But combining them in OBS is what I prefer. So, let me show you how to do that. All right, so let's try some other applications. Let's combine some of these. Suppose we would like to have our webcam and a whiteboard visible in a live meeting, for instance, in Teams. Well, that's possible. So, you go to OBS and you add your webcam and your drawing window as a source and you arrange them the way you want. Then you install a plugin for OBS called VirtualCam. And when you've installed it, it'll become visible in the Tools menu. So, you hit VirtualCam and then hit Start. What now happens is that OBS presents this output to other software as if it is your webcam. So, you can go to Teams, go to Calendar, start a meeting, join the meeting, and other participants in this meeting will see your webcam combined with a whiteboard and not just your webcam. And you can talk to the other participants. And meanwhile, you can draw on the screen. Draw in a live meeting. Now, this is useful for certain applications. I've been using it for question and answer sessions with my students where I would talk to them and draw on the screen using the whiteboard. Now, there are some downsides. One is that Teams sometimes crops your image unpredictably. Now, you can prevent that by asking other members of the meeting to right-click your image and to select Fit to Frame. If you select Fit to Frame, there's no cropping going on. And, of course, they can also pin your screen, which means that your screen will be more prominent on their screens. Now, of course, you could also achieve this in a slightly simpler setting. You can, of course, also have a meeting with others where you use your webcam and where you share the window of your drawing program in Teams by going to Share. So that's also a possibility. But I like this one a little bit better because you have more control over what others see. So hopefully this was also useful. All right, so that's it for today. Hopefully some of these tips were useful. If you have any questions, don't hesitate to send me an email. Take care.