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3 Office Assistant Cover Letter Examples Made for 2024 

Stephen Greet

  • Office Assistant Cover Letter
  • Office Assistant No Experience Cover Letter
  • Medical Office Assistant Cover Letter
  • Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

office assistant short cover letter

Office Assistant Cover Letter Example

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Why this cover letter works

  • Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

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Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

 Office Assistant No Experience Cover Letter Example

Office assistant no experience cover letter example

  • Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Medical office assistant cover letter example

  • You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

  • Office assistant resume
  • Office manager
  • Administrative assistant
  • Executive assistant
  • Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

office assistant short cover letter

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

Dear Mr. Williams:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

office assistant short cover letter

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

office assistant short cover letter

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

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Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

office assistant short cover letter

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

  • Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
  • Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

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Professional Office Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Office Assistant cover letter. Just replace personal information, company application data and achievements with your own.

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Tips to write an office assistant cover letter that stands out

You probably know that cover letters complement resumes and that recruiters just love asking for them. But why are cover letters important?

Well, because they are your chance of telling a story.

And let’s face it – listing different skills and achievements on your resume is essential. But connecting the dots in your cover letter and explaining what’s helped you gain expertise will make you stand out.

Read our proven Office Assistant cover letter tips and examples below.

office assistant coverletter.png

Let’s begin by discussing the difference between a cover letter and a resume. The resume is the place where you should list all your hard skills, achievements, and talents.

The cover letter, on the other hand, is your chance to share more about yourself and show who you are.

But what’s the way to grab the reader’s attention? How can you make the hiring manager want to meet you and learn more about you?

Stand out with a strong introduction and an appropriate salutation

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

  • To the [team you're applying for] Department,
  • Dear Paul Black,
  • Dear Hiring Manager,
  • Dear Ms. Stone

The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.

In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.

Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.

Combine your soft and hard skills for an unbeatable match!

The resume is the place to list all your hard skills. The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.

Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.

Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.

Show how passionate you are to join the company

Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.

What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.

Choose the right closing line

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

Office Assistant cover letter

Cover letter examples by industry

  • Director Of Operations
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  • Office Administrator
  • Project Coordinator
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  • Security Officer
  • Case Manager
  • School Bus Driver
  • Supply Chain Analyst
  • Test Engineer
  • Event Planner
  • Service Advisor
  • Personal Assistant
  • Delivery driver
  • Administrator
  • Qa Automation
  • Executive Assistant
  • Financial Accountant
  • Operations Manager
  • Database Analyst
  • Procurement
  • Administrative Assistant
  • Event Coordinator

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Pair your cover letter with a matching resume for guaranteed success

Having a professional Office Assistant cover letter is great, but pairing it with an equally good resume will help you beat luck.

Check out our Office Assistant resume writing guidelines or hire an expert to guide you .

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Click here to directly go to the complete office assistant cover letter sample.

How do you write an office assistant cover letter?

If you are considering sending a cover letter along with your resume for office assistant jobs, you are on the right track.

An office assistant cover letter can not only help you pose as a serious candidate but will also increase your chances of getting shortlisted.

However, not just any thoughtless cover letter.

Your letter has to be compelling enough to hit the mark and written with a particular employer in mind.

Anything less will not stand a chance in the current fierce job market.

Read on to get clarity about the following questions related to the office assistant cover letter:

  • What are the duties and responsibilities of an office assistant?
  • Why do you need a cover letter for an administrative assistant position?
  • What should an administrative assistant cover letter say?
  • What skills should an office assistant have?
  • How to write an office assistant cover letter with no experience?
  • How much do office assistants make?

What does an Office Assistant Do?

Before you begin writing an office assistant cover letter, you must be clear about their job description.

Also known as administrative assistants, office assistants are responsible for scheduling appointments, managing office inventory, organizing files, etc.

They streamline the workflow for the senior management and ensure a smooth workflow in the office.

Although their duties may vary depending on the industry they’re in, listed below are some of their general responsibilities:

  • Maintaining inventory of office supplies
  • Making travel arrangements for senior executives
  • Responding to client calls and emails
  • Performing data entry and updating paperwork
  • Creating and maintaining calendar schedules for executives
Also read: What is the job description of an administrative assistant?

Why Do You Need a Cover Letter for Office Assistant Position?

It's no secret that for a single job vacancy, recruiters receive hundreds of resumes from job seekers.

Out of this pool of applicants, only 35% send a cover letter with their resume, while surveys show that 56% of recruiters want candidates to send a cover letter.

So, by sending a well-written office assistant cover letter with your resume, you’ll be a step ahead of candidates who didn’t bother to send one.

Additionally, an office assistant cover letter can help you do the following to present yourself as a determined candidate:

  • Explain your motivation to join the company
  • Describe what you can do for the company
  • Align your skills to their requirements
  • Explain the reasons for a career change or employment gaps (if any)
Also read: How to write a stellar office assistant resume in 2023?

How to Write a Cover Letter for Office Assistant?

Given below are some tips to help you write a compelling office assistant cover letter with ease:

Use the Correct Format

Small details like the format of your office assistant cover letter can determine its readability and appeal to the recruiter.

Here are some pointers you must follow:

  • Left align the contents of your cover letter
  • Keep 1” margin on all sides
  • Use professional fonts like Times New Roman, Calibri, and Ariel
  • To maintain uniformity, use the same font style in your resume and cover letter
  • The font size can range between 10-12 points
  • The word count must range between 200-300 words
  • Use a simple design with subtle accent colors
  • Save your cover letter in PDF format, unless mentioned otherwise
Also Read: Which font should you use in your cover letter?

office assistant cover letter format

Personalize Your Office Assistant Cover Letter

One of the important details that can grab the recruiters’ attention to your office assistant cover letter is a personalized address.

Instead of writing “To whom it may concern” like an average candidate, address the letter with the hiring manager’s name.

You can research the company to find out their name and to know more about your potential employers.

This will increase the chances of the recruiters reading your office assistant cover letter.

You can even personalize the salutation by writing:

“Dear Mr../Ms. XYZ (the last name of the hiring manager)”

Hiration Pro Tip: Avoid using salutations like Miss or Mrs. if the hiring manager is a female. Instead, practice using Ms. or any other professional title like Dr. or Prof. if they have one.
Also read: How to address a cover letter without a name?

Analyze the Job Description

The best way to know which skills and experiences you must highlight in your office assistant cover letter is by analyzing the job description provided in the listing.

Identify the employers’ key requirements and illustrate your ability to meet them.

For instance, if one of the requirements mentioned in the listing is proficiency in using Office Suite, you must highlight your familiarity with the same in your office assistant cover letter.

Highlight Important Skills

Listed below are some of the top office assistant skills that you can highlight in your cover letter with reference to the job description:

Also read: What are the top employability skills in 2023?

Focus on the Company

Most candidates make the mistake of talking only about their personal goals, objectives, and expectations from the company in their cover letters.

Don’t make it all about the yourself. You can state how it'll be a great opportunity for you but focus on showing what you can bring to the table and how you can benefit them if they hire you.

Write about how your skills and experiences can streamline workflow for them.

This also means that you must write your office assistant cover letter with a specific employer in mind, instead of being generic.

Research the company and mention how their company values or recent projects resonate with you.

Doing so will help you portray your interest and dedication to the company effectively.

Proofread Your Office Assistant Cover Letter

It's normal to make some spelling mistakes and grammatical errors while writing your office assistant cover letter.

But it is not acceptable to send it through without correcting these errors and proofreading it.

You can run your office assistant cover letter through Grammarly to identify typos or errors and have a friend read it once to ensure that you haven’t missed anything.

Also read: What are the top interview questions for administrative assistants?

Entry-level Office Assistant Cover Letter

The basic guidelines for writing a cover letter for an office assistant with no experience are the same as that for candidates with experience.

The only difference is that you must focus on highlighting your academic achievements, volunteer work, and internship experiences as a fresher.

If you have taken up certification courses or training for office assistants, you must highlight that as well as it can help you make up for the lack of experience.

Through your entry-level office assistant cover letter, you must tell the recruiters how you can benefit the company by leveraging your skills and knowledge.

Also read: How to write a resume with no experience?

Sample Cover Letter for Administrative Assistant

Office assistant salary.

Office assistants in the US make an average salary of $65,167 per annum.

This salary figure can widely vary depending on your location, employer, skills, and experience.

Given below are some of the highest-paying companies for office assistant jobs:

While the following US cities are the best places to earn more as office assistants:

Also read: When should you ask for a raise at work?

Key Points from the Blog

The following are the core points of the blog:

  • You must use professional fonts like Times New Roman, Calibri, and Ariel that don’t have special characters to enhance the readability of your office assistant cover letter.
  • The word count of your office assistant cover letter must range between 200-300 words and must be saved in PDF format , unless mentioned otherwise.
  • Personalize your office assistant cover letter by addressing the letter with the hiring manager’s name.
  • Analyze the job description provided in the listing to identify the key requirements of the company.
  • Your office assistant cover letter must exemplify what you can do for the company rather than talking about your personal goals.
  • Ensure to proofread your office assistant's cover letter to avoid typos and grammatical mistakes.

If you want to create a compelling cover letter for an office assistant position without breaking a sweat, use Hiration’s Cover Letter Builder which is powered by AI. You can write to us at [email protected] if you have any questions.

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  • Office Assistant

Office Assistant Cover Letter

Persuasive office assistant cover letter example that gets your resume read with serious attention and gets your job application noticed.

Stand out from the crowd by packaging your work experience and skills into a convincing cover letter format.

office assistant short cover letter

Focus on the competencies and abilities listed in the office assistant job posting and show how you have previously demonstrated these job requirements.

This sample application cover letter also works well for an office coordinator and office administration job.

OFFICE ASSISTANT COVER LETTER EXAMPLE

Your Name Your Address Your Contact details (phone and email)

Mrs Ann Hall Hiring Manager XYZ Company 30 North Parkway Long Island, NY 11551

Dear Mrs Hall

Your job posting for an Office Assistant immediately caught my attention as my experience and skills appear to closely match your requirements. Please allow me to highlight why I am the right job candidate.

  • over 5 years experience as an office assistant in a fast-paced work environment
  • an independent worker who takes the initiative to learn about the company's products and processes
  • responsible for efficient database administration, regarded as a valuable information resource by co-workers
  • planning and organizational skills put to good use in coordinating office communications, meetings, events and travel
  • successful development and streamlining of systems and processes to improve office efficiency
  • confident interpersonal skills resulting in positive working relationships with colleagues and customers
  • demonstrated accuracy and competence in the completion of general accounting tasks
  • proficient in MS Office with excellent keyboard and typing skills
  • proven ability to successfully multitask, handle interruptions and meet demanding deadlines

XYZ Company has an outstanding reputation and I am certain I can deliver the results you are looking for. I would appreciate the opportunity to discuss my credentials, as outlined in my enclosed resume, in more depth in a personal interview.

Thank you for your time and I look forward to speaking with you soon.

Jane Jobseeker

Office Assistant Duties and Skills

This detailed office assistant job description provides all the information you need to write your own cover letter.

Administrative Assistant Duties

Clerical Job Description

Your Office Assistant Resume

The sample office assistant resume is easy to customize for your own use.

office assistant short cover letter

ADMIN ASSISTANT RESUMES

Office Coordinator Resume

office assistant short cover letter

Admin Assistant Resume

office assistant short cover letter

Admin Assistant Resume Objectives

Clerical Resume Example

Office Assistant Cover Letter Pages

These pages will be helpful in writing your own cover letter for the office assistant job.

Clerical Cover Letter

Administrative Assistant Cover Letter

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StandOut CV

Personal Assistant cover letter examples

Andrew Fennell photo

Are you ready for a varied and fast-paced role as a personal assistant?

Not only do you have to juggle your own workload, but you’ll have to manage calendars, prioritise tasks and pick up any last-minute requests your boss might have.

So if you’ve got what it takes to excel in this role, you need to show off this impressive skill set. Find out how to do that with our handy guide and personal assistant cover letter examples below.

CV templates 

Personal Assistant cover letter example 1

Personal Assistant cover letter 1

Personal Assistant cover letter example 2

Personal Assistant cover letter 2

Personal Assistant cover letter example 3

Personal Assistant cover letter 3

The example cover letters here should give you a good general idea on how your Personal Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Personal Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

How to write a cover letter

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

  • I am interested in applying for the role of Personal Assistant with your company.
  • I would like to apply for the role of Sales assistant (Ref: 40f57393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Cover letter tips

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Personal Assistant cover letter

Here’s what kind of content you should include in your Personal Assistant cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

  • Your relevant experience – Where have you worked and what type of jobs have you held?
  • Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
  • The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
  • Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
  • Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Personal Assistant cover letter templates

Copy and paste these Personal Assistant cover letter templates to get a head start on your own.

Hello Mildred

I am writing to in relation to the Personal Assistant role at VMLY UK. With a track record of organising complex tasks for senior stakeholders, I am confident in my ability to contribute to your team’s success.

Throughout my 8-year career, I have honed my skills in overseeing calendars, arranging travel logistics, composing correspondence, and effectively executing admin duties. My experience in using relevant software has enabled me to streamline communication and coordinate schedules. For instance, in my current role as a Personal Assistant at Boohoo Group, I reduced scheduling conflicts by 20% as a result of ensuring all meetings and appointments were efficiently booked. Furthermore, I lowered executives’ email backlog by 40% through diligent email management and drafting concise responses for inquiries.

I take pride in my proactive approach to problem-solving and my ability to anticipate the needs of the leadership team, which allow them to focus on strategic decision-making initiatives. My focus is on fostering strong professional relationships with all company clients.

Enclosed is my CV, which outlines further details about my professional background. I am available for an interview at your earliest convenience.

Kind regards

Karen Wallace

I trust you are well. As a seasoned Personal Assistant with 14+ years of experience in providing high-level administrative support to C-suites, I am excited to express my interest in the Senior Personal Assistant role at Hays.

My background in managing calendars, orchestrating international travel, and ensuring smooth daily operations uniquely positions me to excel in driving your company’s success. In my current role as a Personal Assistant at Oriel Partners, I consistently demonstrate an ability to handle intricate scheduling and oversee confidential communications with discretion.

My leadership qualities have been pivotal in mentoring junior assistants, while leveraging technology to enhance efficiency, having successfully implemented processes which resulted in a 30% reduction in administrative overhead. Furthermore, I successfully organised five business events with 40+ attendees, leading to a 95% participant satisfaction and positive feedback from stakeholders.

Thank you for considering my application. Please feel free to contact me to schedule an interview at your earliest convenience.

Colleen Harding

Good afternoon, Aileen

I am writing to indicate my strong interest in the Junior Personal Assistant position advertised by Cobalt UK on LinkedIn. As a motivated and detailed-oriented individual, with a commitment to supporting executive members, I am excited about the prospect of joining your prominent company.

As a recent BBA Graduate from Durham University, I have developed a solid foundation in time management, communication, and task management. My 3-month internship at Grant Thornton has equipped me with the skills to excel in a support role. During this period, I assisted in handling schedules, coordinating meetings, and arranging office events, where I played a role in increasing team productivity by 10% due to streamlining workflow processes. I also helped ensure all required materials were prepared and distributed in advance, which resulted in on-time meeting starts.

Additionally, I can function well under pressure and adapt quickly to changing priorities during peak business season. My aptitude for learning new technologies enables me to contribute effectively to digital communication procedures.

I am available for an interview at your convenience to discuss my competencies in greater detail.

Priscilla Wade

Writing an impressive cover letter is a crucial step in landing a Personal Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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Administrative Assistant Job Description: How To Recruit an Administrative Assistant

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Emily Kho is a seasoned writer with a specialization in B2B, EdTech and real estate. She has a Bachelor of Science from the prestigious William F. Harrah College of Hospitality at the University of Nevada, Las Vegas. In her free time, she loves going to the beach, snowboarding and reading.

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Katie is a Chicago-based editor. She started her career writing and editing content about home warranty, renters insurance, homeowners insurance and other home services topics before transitioning to home improvement products. She has spent the last year and a half working at a software company, managing content about CRMs, project management tools and other tech topics.

The administrative assistant is the backbone of every office. They answer calls, organize records and help with other administrative tasks that ensure office efficiency.

In this guide, we at the MarketWatch Guides team provide a detailed overview of the administrative assistant position. Our goal is to equip business owners, HR professionals and hiring managers with a comprehensive understanding of the role so that they can write an effective job description to recruit for their administrative assistant.

What Is an Administrative Assistant?

The administrative assistant role transcends well beyond clerical work; it involves a blend of communication, organization and other tasks that ensure smooth day-to-day office operations.

Some common responsibilities include:

  • Answering front desk phone calls
  • Managing senior staff calendars
  • Maintaining physical and digital files
  • Ordering office supplies
  • Preparing bookkeeping reports

Writing an Administrative Assistant Job Description

Writing an effective job description is a crucial step in attracting the right candidate. It should be as much about selling your company as it is about listing the job requirements. Here is how to write a job description for an administrative assistant posting.

Company/Job Description

This first section is where you sell potential candidates on your company. Explain:

  • Company culture and values
  • Company mission and vision
  • Employee perks and benefits

Benefits are the perfect segue into the role itself. Describe the role in one or two sentences, ending with the time commitment (part-time or full-time) and expected pay (hourly or salary). Save the detailed list of responsibilities for the next section.

A comprehensive list of duties sets clear expectations. It tells potential candidates what to expect, helping them assess whether their abilities align with what you’re looking for. 

Here are some common administrative assistant duties to consider for your list:

  • Handling calls, emails, memos and other forms of correspondence
  • Maintaining digital and physical records
  • Preparing reports, presentations and other documents
  • Coordinating executive travel arrangements
  • Welcoming visitors to the office
  • Keeping inventory on office supplies

Experience and Education

This is the section where you specify what level of education and how many years of experience you want your administrative assistant to have.

At the very least, administrative assistants have a high school diploma. It’s also not uncommon to see requirements for an associate’s or bachelor’s degree in business or communication. 

In terms of experience, the role may be entry-level with no experience required or senior-level with 5+ years of administrative experience required. Choose this number based on what you want your administrative assistant to do and what you feel comfortable training on the job.

Required Skills

This section lays out the skills that potential candidates have learned from their previous jobs and/or degrees that they must apply to this role to succeed. These skills may include:

  • Proficiency in Microsoft Office, Google Workspace or a similar business suite for communication and collaboration
  • Written and verbal communication skills for interacting with clients and staff
  • Attention to detail to ensure accuracy with data entry, document preparation and report generation
  • Basic math skills for bookkeeping and budgeting

Tailor this list to include any specific skills unique to the position at your organization.

Preferred Skills 

This section mentions non-essential, but helpful skills. Having these skills sets a candidate apart, indicating a higher level of proficiency in the administrative field.

Some examples of preferred skills for administrative assistants include:

  • Knowledge of specific software relevant to your industry
  • Fluency in a second language if your company does international dealings or has diverse clients
  • Experience in handling confidential information regarding your finances or clients

Call to Action

Concluding your job posting with a clear call to action is crucial in guiding interested candidates through the application process. Provide instructions on how to submit an application, outline next steps in the hiring process and offer a point of contact for any follow-up questions.

Being transparent and approachable in your call to action not only streamlines the application process but also creates a positive first impression of your company.

Administrative Assistant Job Description Example

Below is an example of an administrative assistant job description. Employers can use this example as a template for their own postings.

Job Title: Administrative Assistant

Location: [City, State]

Job Type: [Full-Time or Part-Time, Salaried or Hourly]

Pay: [Pay Rate] per [Year or Hour]

At [Company Name], we pride ourselves on fostering a collaborative and innovative work environment. We are committed to driving success by helping our team members reach their full potential.

Job Summary:

As an Administrative Assistant, you will play a vital role in supporting our dynamic team. You will be responsible for managing daily administrative tasks to ensure our office runs smoothly. This position is ideal for organized, detail-oriented individuals who thrive in a fast-paced setting.

Key Responsibilities:

  • Answer and forward front desk phone calls
  • Maintain digital and physical files
  • Prepare reports, presentations and other documentation
  • Coordinate executive travel arrangements
  • Organize executive calendars
  • Welcome office visitors
  • Maintain office supply inventory
  • Accept business mail

Qualifications:

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • 1+ years of experience as an administrative assistant or similar role
  • 1+ years of experience with Microsoft Office
  • 5+ years of experience with computers

Required Skills:

  • Organization
  • Time management
  • Written and verbal communication
  • Attention to detail 
  • Problem solving
  • Adaptability

Preferred Skills:

  • Experience with [Industry]
  • Experience with [Industry Software]
  • Competitive salary
  • Health, dental and vision insurance
  • Retirement planning
  • Professional development
  • Paid time off

How To Apply:

Please submit your resume and cover letter detailing your experience and fit for the role to [Email Address]. For any inquiries, contact [Contact Person] at [Contact Number/Email].

We look forward to reviewing your application!

The Bottom Line

This guide provides a detailed framework for crafting an effective administrative assistant job description. It highlights responsibilities, qualifications and skills. We encourage you to use our guidelines to craft your job posting and start your recruiting process.

Frequently Asked Questions About Administrative Assistant Job Descriptions

Do administrative assistants get benefits.

Yes, full-time administrative assistants usually get benefits. The specific benefits vary by company, but some of the most common ones include health insurance, dental and vision coverage, retirement contribution matching and paid time off.

Are administrative assistants full-time?

Administrative assistants can be full-time or part-time, depending on the organization’s needs. Some companies may also offer temporary or contract positions, especially during peak business periods.

How much do administrative assistants make?

The salary for administrative assistants varies based on location, experience, education and industry. However, the average annual salary across the United States is between $40,000 and $57,000 .

What typing speed do administrative assistants need?

According to the American Society of Administrative Professionals, the average typing speed for administrative and executive assistants is 60 words per minute (wpm). This is higher than the 40-wpm average for individuals in other professions.

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office assistant short cover letter

office assistant short cover letter

Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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  5. Office Assistant Cover Letter Example & Tips

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  6. Administrative Assistants: Cover Letter Example with Tips

    office assistant short cover letter

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COMMENTS

  1. Office Assistant Cover Letter Example and Template for 2024

    Updated February 12, 2024 As you explore job descriptions in administration, consider applying for a job as an office assistant. The application process may require you to upload a copy of your resume, for which it may be helpful to study a resume sample, and cover letter that demonstrate your compatibility with the role.

  2. Office Assistant Cover Letter Example & Writing Tips

    Office assistants keep their workplaces running smoothly with excellent organization and attention to detail. Learn how to write the ideal office assistant cover letter with our professional cover letter sample and writing tips. December 28, 2023 Build My Cover Letter Now 4.5 AVERAGE RATING 26 people've already rated it View Text Format Download

  3. Office Assistant Cover Letter Examples & Templates for 2024

    12/11/2023 Office Assistant Cover Letter Examples & Templates for 2024 You keep things whizzing with your expert filing and communications skills. But will the office manager know that? She will if you send this office assistant cover letter sample. Tom Gerencer, CPRW Career Writer at ResumeLab

  4. Office Assistant Cover Letter Examples and Templates for 2024

    Your office assistant cover letter should usually have five sections, in this order: 1. Heading At the top of the page, include: Your name and contact information The date The recipient's name, title, company, and contact information (when available)

  5. 3 Office Assistant cover letter examples [Get the job]

    Hi [insert recruiter name] Hi [insert department/team name] Avoid old-fashioned greetings like "Dear sir/madam " unless applying to very formal companies. How to find the contact's name? Addressing the recruitment contact by name is an excellent way to start building a strong relationship.

  6. Office Assistant Cover Letter Examples & Samples for 2024

    Office Assistant Cover Letter Examples & Samples for 2024 Cover Letter Examples Administrative office assistant Build A Cover Letter Office Assistant Cover Letter Examples Office Assistants support office operations and complete various clerical tasks.

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    Not to worry. Read on, and we'll show you how to present your office assistant skills and secure your next job! This office assistant cover letter guide will show you: An office assistant cover letter sample sure to get you the office interview. How to write a great cover letter that office managers fall in love with.

  8. Office Assistant Cover Letter Examples

    1 Main Street New Cityland, CA 91010 Cell: (555) 322-7337 E-Mail: [email protected] Dear Hiring Manager, I am writing in response to your ad seeking an Office Assistant at Point Biotech. Your job posting states that you are in search of a resourceful, flexible individual, which describes me exactly.

  9. Best Office Assistant Cover Letter Example for 2024

    Sindy Morales This cover letter is built specifically for an office assistant position. It's very short to provide you with a great starting point for any office assistant cover letter. Tips for Writing Your Office Assistant Cover Letter Using This Example Your first step should be to write a great salutation.

  10. Office Assistant Cover Letter Examples & Expert Tips

    Written by Paul Drury Office Assistant Cover Letter Example Use this Office Assistant cover letter example to finish your application and get hired fast - no frustration, no guesswork. This cover letter example is specifically designed for Office Assistant positions in 2024.

  11. 3 Office Assistant Cover Letter Examples Made for 2024

    3 Office Assistant Cover Letter Examples Made for 2024 Stephen Greet January 11, 2024 As an office assistant, you do everything from answering customers' phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

  12. Administrative Assistant Cover Letter Example for 2024

    Office Assistant Cover Letter Text format Administrative Assistant Cover Letter Template (Text Format) FIRST AND LAST NAME Email: [email protected] Phone: (123) 456-7891 Address: Street, City, State LinkedIn: linkedin.com/in/yourprofile [Today's Date] [341 Company Address] Company City, State xxxxx (xxx) xxx-xxxx [email protected]

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    Office Assistant Cover Letter Example 4. I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse's job transition. When I reviewed the requirements for your opportunity, I became very interested because ...

  14. Real Office Assistant Cover Letter Example for 2024

    The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements. Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don't worry about admitting some of your weak sides - this is a great way to show recruiters your ...

  15. Professional Office Assistant Cover Letter Examples

    Our professionally-written cover letter examples include key skills and attributes needed to succeed in an office assistant role. Click on any of the cover letter examples below to get started on building a cover letter that can land you more interviews and help move you in the direction of the job you want, sooner. Create My Cover Letter

  16. How to Write an Office Assistant Cover Letter (With Sample)

    An office assistant cover letter is a document that you submit with your resume when applying for an office assistant role. This letter introduces you to the hiring team as a potential candidate and elaborates on the information on your resume, describing why you're suitable for the job.

  17. How to write an office assistant cover letter (3 examples)

    1. Introduction Start your cover letter by introducing yourself. Remember to highlight your interest in the position and why you're applying for it. You may also mention whether you found out about the job from another person or if an organisation recommended the vacancy. Related: Office assistant skills (definition and how to improve) 2.

  18. What Should You Write in Your Office Assistant Cover Letter ...

    The word count of your office assistant cover letter must range between 200-300 words and must be saved in PDF format, unless mentioned otherwise. Personalize your office assistant cover letter by addressing the letter with the hiring manager's name. Analyze the job description provided in the listing to identify the key requirements of the ...

  19. Office Assistant Cover Letter Sample

    Date. Mrs Ann Hall. Hiring Manager. XYZ Company. 30 North Parkway. Long Island, NY 11551. Dear Mrs Hall. Your job posting for an Office Assistant immediately caught my attention as my experience and skills appear to closely match your requirements. Please allow me to highlight why I am the right job candidate.

  20. 5 Short Cover Letter Examples (And How to Write Your Own)

    4. Use short words rather than long phrases. Without realizing it, we sometimes write unnecessarily long phrases on professional documents when a single word is enough. After you've written your cover letter, go back and reread it. Replace longer phrases with single words (or at least fewer words).

  21. 10 Short Cover Letter Samples (+ Writing Guide)

    1. Address your cover letter properly. Include your name, the position you're applying for, the company name, and job ID (if applicable). 2. Start your cover letter captivating. That way, the recipient of your email will read on with interest. Include a job-fitting accomplishment to impress the reader from the top. 3.

  22. 10 Short Cover Letter Samples & Writing Guide for 2024

    During my sophomore year, I was a research assistant for a project analyzing how marketing strategies differ across different cultures. This experience helped me to reinforce the idea that I wanted to get a Master's degree in the future. ... Example #1 Short Cover Letter for an Office Job . Roxanna Moore. Office Coordinator. 972-831-1503 ...

  23. 3 Personal Assistant cover letter examples [Get hired]

    Hi [insert recruiter name] Hi [insert department/team name] Stay away from old-fashioned greetings like "Dear sir/madam " unless applying to very formal companies - they can come across as cold and robotic. How to find the contact's name? Addressing the recruitment contact by name is an excellent way to start building a strong relationship.

  24. Cover Letter Samples and Templates

    Cover Letter Samples. When you're applying for a job, a cover letter lets you show a personal side and demonstrate why hiring you is a smart decision. Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following ...

  25. Administrative Assistant Job Description (2024 Example & Template)

    Here are some common administrative assistant duties to consider for your list: Handling calls, emails, memos and other forms of correspondence. Maintaining digital and physical records. Preparing ...

  26. Create a form in Word that users can complete or print

    In Word, you can create a form that others can fill out and save or print. To do this, you will start with baseline content in a document, potentially via a form template. Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to ...