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Account assignment in SAP Purchasing (MM) – FAQ

This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.

Table of Contents

FAQ: Account Assignement in SAP Purchasing

Account assignement : g/l account for a sales order.

Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?

Answer: See Note 458270.

Multiple Account Assignment in Purchasing

Question: Can you create several assets at the same time in the new purchasing transactions?

Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.

G/L Account is not saved if switch to a material group

Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?

Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.

Entering the same account assignments for different items

Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?

Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there

Repeat account assignment function not work in the new EnjoySAP

Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?

Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.

Issue message KI 161 “Cost center &/& does n ot exist on &

Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).

Solution: Refer to Note 193371.

Can you create assets from the single account assignment screen?

Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.

Why does the system not display an account assignment tab page even though you have entered an account assignment category?

Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.

Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?

Solution: Refer to Note 619203.

ME 453 “Changing consump. or spec. stock indicator not allowed

You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.

Solution: See Note 205597

Select a valuated goods receipt together with multiple account assignment

Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?

Solution: See Note 204252.

EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty

Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).

AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)

You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:

a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.

The indicator for the account assignment screen

Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

Question: Is there an unknown account assign. for standard purchase orders?

Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).

Acc. Assignment check is not performed when Purchase Order is updated

Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?

Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.

“In case of account assignment, please enter acc. assignment data for item”

Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.

Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.

Third-party order processing (CS) and individual purchase order processing (CB)

Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.

G/L Account is not transfered from Valuation class

Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.

Solution: See Note 449216.

Customizing Account assignment fields as required entry, optional entry, or display fields

Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.

Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.

• Optional entry: Entry in this field is optional.
• Display: The field is displayed, but it is not ready for input.
• Hidden: The field is hidden. Example:

The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.

System ignores the acc. assignment data of the purchase requisition for the second schedule line.

Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.

Undelete an item in a purchase requisition if assignment data is no longer valid

Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.

Transfer of Acc. Assign. with Reference Document

Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.

Question What is the correct procedure for changing acc. assignment data?

– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.

– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.

Read more on? Account Assignment

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Display sap mm-fi automatic account assignment.

by John Jordan

Table of Contents

Introduction, display obyc accounts with se16n, more information.

You use configuration Transaction OBYC to assign SAP General Ledger (GL) accounts in Financial Accounting (FI) to movement types in Materials Management (MM), also known as SAP MM-FI Automatic Account Determination or Assignment.

End users do not typically have the authorization to run configuration Transaction OBYC. 

You can easily display automatic account assignments as follows:

View table T030, which stores OBYC configuration settings, with Transaction SE16N.

Type in Table T030 and press Enter to display the selection screen shown in Figure 1.

Figure 1 : Table T030 Selection Screen To Display SAP MM-FI Configuration Settings

You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues (GI) to production orders, make the following entries:

• Chart of Accounts : Restrict your selection by your chart of accounts, INT in this example
• Transaction : You display inventory movements with Transaction  GBB
• Valuation Grouping Code : A group of company codes (set up with transaction OMWD)
• Account modifier : VBR for GI to production orders
• Valuation Class : You assign a valuation class in the Costing 2 view 

Click the execute icon to display the screen shown in Figure 2.

Figure 2 : Table T030 Entries Display SAP MM-FI Configuration Settings

This screen displays the G/L Accounts posted during goods issues to production orders.

For more information on entries in table T030, follow IMG menu path: 

Materials Management • Valuation and Account Assignment • Account Determination • Account Determination Without Wizard • Configure Automatic Postings

Figure 3 displays the menu path.

Figure 3 : Configure Automatic Postings Menu Path

Click the paper and glasses icon to the left of Configure Automatic Postings at the bottom to display standard SAP documentation on setting up automatic postings.

Activity Type

An activity type identifies activities provided by a cost center to manufacturing orders. The secondary cost element associated with an activity type identifies the activity costs on cost center and detailed reports

Alternative Hierarchy

While there can only be one cost center standard hierarchy, you can create as many alternative hierarchies as you like. You create an alternative hierarchy by creating cost center groups

Automatic Account Assignment

Automatic account assignment allows you to enter a default cost center per cost element within a plant with Transaction OKB9.

Condition Type

A condition type is a key that identifies a condition. The condition type indicates, for example, whether the system applies a price, a discount, a surcharge, or some other pricing, such as freight costs and sales taxes.

Cost Center Accounting

A cost center is a function within an organization that does not directly add to profit but still costs money to operate, such as the accounting, HR, or IT departments. The main use of a cost center is to track actual expenses for comparison to the budget.

Cost Estimate

A cost estimate calculates the plan cost to manufacture a product or purchase a component. It determines material costs by multiplying BOM quantities by the standard price, labor costs by multiplying operation standard quantities by plan activity price, and overhead values by costing sheet configuration.

Cost Object

An SAP Cost object such as a cost center or internal order describes where the cost occurs. A cost element or account describes what the cost is.

Costing Lot Size

The costing lot size in the Costing 1 view determines the quantity cost estimate calculations are based on. The costing lot size should be set as close as possible to actual purchase and production quantities to reduce lot size variance.

Goods Issue

A goods issue is the movement (removal) of goods or materials from inventory to manufacturing or to a customer. When goods are issued, it reduces the number of stock in the warehouse.

Goods Receipt

It is a goods movement that is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase of stock in the warehouse.

Internal Order

An internal order monitors costs and revenue of an organization for short- to medium-term jobs. You can carry out planning at a cost element and detailed level, and you can carry out budgeting at an overall level with availability control.

Production Variance

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1.

Profit Center

A profit center receives postings made in parallel to cost centers and other master data such as orders. Profit Center Accounting (PCA) is a separate ledger that enables reporting from a profit center point of view. You normally create profit centers based on areas in a company that generate revenue and have a responsible manager assigned.

If PCA is active, you will receive a warning message if you do not specify a profit center, and all unassigned postings are made to a dummy profit center. You activate profit center accounting with configuration Transaction OKKP, which maintains the controlling area.

Purchasing Info Record

A purchasing info record stores all of the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Scheduling Agreement

A scheduling agreement is a longer-term purchase arrangement with a vendor covering the supply of materials according to predetermined conditions. These apply for a predefined period and a total purchase quantity.

Standard Hierarchy

A standard hierarchy represents your company structure. A standard hierarchy is guaranteed to contain all cost centers or profit centers because a mandatory field in cost and profit center master data is a standard hierarchy node.

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Standard Price

The standard price in the Costing 2 view determines the inventory valuation price if price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

You can apply surcharges to material prices and activity prices in order to take into account increases or decreases in item prices over time when calculating the lifecycle costs for a project.

Target Costs

Target costs are plan costs adjusted by the delivered quantity. For example, if the quantity delivered to inventory is 50% of the plan quantity, target costs are calculated as 50% of the plan costs.

Material Master

A material master contains all of the information required to manage a material. Information is stored in views, and each view corresponds to a department or area of business responsibility. Views conveniently group information together for users in different departments, for example, sales and purchasing.

Origin Group

An origin group separately identifies materials assigned to the same cost element, allowing them to be assigned to separate cost components. The origin group can also determine the calculation base for overhead in costing sheets.

Price Control

The Price control field in the Costing 2 view determines whether inventory is valuated at standard or moving average price.

The price unit is the number of units to which the price refers. You can increase the accuracy of the price by increasing the price unit. To determine the unit price, divide the price by the price unit.

Process Order

Process orders are used for the production of materials or provide services in a certain quantity and on a certain date. They allow resource planning, process order management control, and account assignment and order settlement rules to be specified.

Procurement Alternative

A procurement alternative represents one of a number of different ways of procuring a material. You can control the level of detail in which the procurement alternatives are represented through the controlling level. Depending on the processing category, there are single-level and multilevel procurement alternatives. For example, a purchase order is single-level procurement, while production is multilevel procurement.

Production Order

A production order is used for discrete manufacturing. A BOM and routing are copied from master data to the order. A sequence of operations is supplied by the routing, which describes how to carry out work-steps. An operation can refer to a work center at which it is to be performed. An operation contains planned activities required to carry out the operation. Costs are based on the material components and activity price multiplied by a standard value.

Product Drilldown Reports

Product drilldown reports allow you to slice and dice data based on characteristics such as product group, material, plant, cost component, and period. Product drilldown reports are based on predefined summarization levels and are relatively simple to setup and run.

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1. Production variances are for information only and are not relevant for settlement.

Production Version

A production version determines which alternative BOM is used together with which task list/master recipe to produce a material or create a master production schedule. For one material, you can have several production versions for various validity periods and lot-size ranges.

Purchase Price Variance

When raw materials are valued at the standard price, a purchase price variance will post during goods receipt if the goods receipt or invoice price is different from the material standard price.

Profitability Analysis

Costing-based profitability analysis enables you to evaluate market segments, which can be classified according to products, customers, orders (or any combination of these), or strategic business units, such as sales organizations or business areas concerning your company’s profit or contribution margin.

SAP Profit Center is a management-oriented organizational unit used for internal controlling purposes. Segmenting a company into profit centers allows us to analyze and delegate responsibility to decentralized units.

A purchasing info record stores all the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Raw Materials

Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data but not sales.

A routing is a list of tasks containing standard activity times required to perform operations to build an assembly. Routings, together with planned activity prices, provide cost estimates with the information necessary to calculate labor and activity costs of products.

Sales and Operations Planning

Sales and operations planning (SOP) allows you to enter a sales plan, convert it to a production plan, and transfer the plan to long-term planning.

S&OP is slowly being replaced by SAP Integrated Business Planning for Supply Chain (SAP IBP), which supports all S&OP features. S&OP is intended as a bridge or interim solution, which allows you a smooth transition from SAP ERP to on-premise SAP S/4HANA and SAP IBP. See SAP Note 2268064 for details.

SAP Fiori is a web-based interface that can be used in place of the SAP GUI. SAP Fiori apps access the Universal Journal directly, taking advantage of additional fields like the work center and operation for improved variance reporting.

Work in process (WIP) and variances are transferred to Financial Accounting, Profit Center Accounting (PCA), and Profitability Analysis (CO-PA) during settlement. Variance categories can also be transferred to value fields in CO-PA.

Settlement Profile

A settlement profile contains the parameters necessary to create a settlement rule for manufacturing orders and product cost collectors and is contained in the order type.

Settlement Rule

A settlement rule determines which portions of a sender’s costs are allocated to which receivers. A settlement rule is contained in a manufacturing order or product cost collector header data.

You need setup time to prepare equipment and machinery for the production of assemblies, and that preparation is generally the same regardless of the quantity produced. Setup time spread over a smaller production quantity increases the unit cost.

Simultaneous Costing

The process of recording actual costs for cost objects, such as manufacturing orders and product cost collectors in cost object controlling, is called simultaneous costing. Costs typically include goods issues, receipts to and from an order, activity confirmations, and external service costs.

Source Cost Element

Source cost elements identify costs that debit objects, such as manufacturing orders and product cost collectors.

Source List

A source list is a list of available sources of supply for a material, which indicates the periods during which procurement is possible. Usually, a source list is a list of quotations for a material from different vendors.

You can specify a preferred vendor by selecting a fixed source of supply indicator. If you do not select this indicator for any source, a cost estimate will choose the lowest cost source as the cost of the component. You can also indicate which sources are relevant to MRP.

The standard price in the Costing 2 view determines the inventory valuation price when price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

Subcontracting

You supply component parts to an external vendor who manufactures the complete assembly. The vendor has previously supplied a quotation, which is entered in a purchasing info record with a category of subcontracting.

Tracing Factor

Tracing factors determine the cost portions received by each receiver from senders during periodic allocations, such as assessments and distributions.

Universal Journal

The efficiency and speed of the SAP HANA in-memory database allowed the introduction of the Universal Journal single line-item tables ACDOCA (actual) and ACDOCP (plan). The Universal Journal allows all postings from the previous financial and controlling components to be combined in single items. The many benefits include the development of real-time accounting. In this book, we discuss both period-end and event-based processing.

Valuation Class

The valuation class in the Costing 2 view determines which general ledger accounts are updated as a result of inventory movement or settlement.

Valuation Date

The valuation date determines which material and activity prices are selected when you create a cost estimate. Purchasing info records can contain different vendor-quoted prices for different dates. Different plan activity rates can be entered per fiscal period.

Valuation Grouping Code

The valuation grouping code allows you to assign the same general ledger account assignments across several plants with Transaction OMWD to minimize your work. The grouping code can represent one or a group of plants.

Valuation Type

You use valuation types in the split valuation process, which enables the same material in a plant to have different valuations based on criteria such as batch. You assign valuation types to each valuation category, which specify the individual characteristics that exist for that valuation category. For example, you can valuate stocks of a material produced in-house separately from stocks of the same material purchased externally from vendors. You then select procurement type as the valuation category and internal and external as the valuation types.

Valuation Variant

The valuation variant is a costing variant component that allows different search strategies for materials, activity types, subcontracting, and external processing. For example, the search strategy for purchased and raw materials typically searches first for a price from the purchasing info record.

Valuation Variant for Scrap and WIP

This valuation variant allows a choice of cost estimates to valuate scrap and WIP in a WIP at target scenario. If the structure of a routing is changed after a costing run, WIP can still be valued with the valuation variant for scrap and WIP resulting in a more accurate WIP valuation.

Valuation View

In the context of multiple valuation and transfer prices, you can define the following views: – Legal valuation view – Group valuation view – Profit center valuation view

Work Center

Operations are carried out at work centers representing; for example, machines, production lines, or employees. Work center master data contains a mandatory cost center field. A work center can only be linked to one cost center, while a cost center can be linked to many work centers.

Work in Process

Work in process (WIP) represents production costs of incomplete assemblies. For balance sheet accounts to accurately reflect company assets at period end, WIP costs are moved temporarily to WIP balance sheet and profit and loss accounts. WIP is canceled during period-end processing following delivery of assemblies to inventory.

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ERProof » SAP CO » SAP CO Training » SAP CO Account Assignment

SAP CO Account Assignment

Normally, when a financial document is entered in SAP FI module , user has the option of entering the cost center in the financial document. However, when documents are entered from different modules or a cross-module financial transaction occurs, such as from MM or SD , there is no option of entering the cost center in the document. In this situation, the SAP system will derive the cost center through automatic SAP CO account assignment, substitutions, or through default settings made in the primary cost element.

Automatic SAP CO Account Assignment

The automatic account assignment has to be configured in the transaction code OKB9 . For posting made in external accounting, such as for price differences, exchange rate differences, etc., the SAP system automatically checks entries in the OKB9 settings and derives the cost center.

If you do not enter a CO object (order, cost center, or project) in external accounting postings made in FI, MM or SD modules and the posting is cost relevant, then the automatic account assignment checks the relevant cost center and makes the posting.

Here are examples of automatic account assignments:

• Banking fees, exchange rate differences and discounts in FI
• Minor differences and price differences in MM

The account assignment objects that can be maintained in the transaction OKB9 are:

• Cost center
• Profit center (profitability segment)

Normally, the automatic account assignment runs on the company code level along with the CO object. However, if the user wants to make the posting on the business area level, valuation area level or profit center level, it is also available in OKB9 settings. So basically it includes the following levels:

• Company code level
• Business area level
• Valuation area level
• Profit center level

The above 3 excluding the company code level are used in cases when the account assignment is needed below the company code level.

Prerequisites

Here are the prerequisites of activating automatic SAP CO account assignment:

• Activation of the cost center accounting
• Creation of cost centers
• Maintenance of cost elements

Additionally, you can also create orders and profit centers as per the business requirements.

Settings in Transaction OKB9

Let’s discuss settings that are possible for automatic SAP CO account assignment in OKB9 transaction.

Start SPRO transaction and navigate to the following path:

Controlling – Cost Center Accounting – Actual Postings – Manual Actual Postings – Edit Automatic Account Assignment (OKB9)

Alternatively, you can start OKB9 transaction directly from the command bar.

• If you want to have the setting on the company code level only, then enter the company code and the cost element along with the corresponding CO object, i.e. a cost center, an order or a profit center.
• If you want to have the settings on the valuation area level, then enter the company code and the cost element and chose the ‘valuation area’ option in the account assignment detail as ‘1’.
• Similarly, if you want to have the settings on the business area or profit center level, then choose the option ‘2’ or ‘3’ respectively.

If you have chosen account assignment detail ‘1’ or ‘2’, then click on ‘Detail per business area/valuation area’ on the left sidebar.

Default SAP CO Account Assignment

In order to determine the correct CO account assignment, the SAP system performs several checks in the following sequence. First it checks the document which a user is posting. If the cost center is empty in the document, then the system checks if any substitutions are maintained for the particular G/L account . Next, if the substitution is also missing, then the system moves on to the OKB9 settings for automatic SAP CO account assignments. Finally, if these settings are also missing, the SAP system checks master data of the primary cost element (G/L Account) under the tab of Default Account Assignment . You can display this master data using the transaction KA03 .

You can maintain the cost center and the order in the master data of the primary cost element.

So, basically the order of checks the system makes is:

• Financial document – Cost center
• Substitutions – transaction OKC9
• Automatic account assignments – transaction OKB9
• Default account assignments – transaction KA03 / KA02

Lastly, if any of the above is not maintained, then the SAP system throws an error ‘Account X requires an assignment to a CO Object’ and doesn’t allow posting of a document.

SAP CO Account Assignment using Substitution

In cases where you don’t need OKB9 or default account assignment, the user can go for user exits where a specific G/L account is mentioned under the company and the value in the cost center is substituted by the cost center given in the substitution.

The transaction for maintaining the substitution is GGB1 .

Usage of substitutions for SAP CO account assignment is justified by the business requirement and usually SAP CO account assignment requirements are fulfilled by OKB9 or default account assignments.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP CO tutorials.

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4 thoughts on “SAP CO Account Assignment”

it is helpful material i ask for more clear details for using substitution method for Account Assignment. thanks in advance

Sir, I am not receiving the training mails from yesterday 7/1/2019. I have completed my training till here(SAP CO Account Assignment) please do send the rest of the training emails for SAP CO. Hope you will do the needful.

I am getting the same error “Account 500911 requires an assignment to a CO object”. In OKB9, we have given company code, Cost element and ticked the check box ‘Indicator: Find profitability segment using substitution’ (V_TKA3A-BSSUBST) and not filled anything like cost center, order and profit center. in OKC9 we have created substitution. All the process happening through Idoc Message Type SINGLESETTRQS_CREATE and inside BAPI BAPI_SINGLESETTREQS_CREATEMULT triggering and raising this error. Cost center is not maintained in 1. Financial document – Cost center 2. Automatic account assignments – transaction OKB9 and 3. Default account assignments – transaction KA03/KA02 But we have substitution in transaction OKC9 to determine cost centre.

Where woulbe be the issue?

good explanation

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2747663 - An Overview of Assignment Profiles in SuccessFactors Learning

This KB article provides a brief overview of what Assignment Profiles are and how they can be configured by a Learning Administrator

Environment

SAP SuccessFactors Learning

Assignment Profiles are created by administrators for the purpose of assigning various entities to Users who match the attributes selected. Once an assignment profile is created and propagated, the Assignment Profile Synchronization APM must be scheduled to run. This APM checks Users for matches to assignment profiles and assigns (or un-assigns) the appropriate entities. Therefore, assignment profiles allow ongoing automatic training assignment to new Users and Users whose attributes change.

When creating an assignment profile, the administrator must; (1) specify what domain(s) are affected by this assignment profile; (2) identify the User attributes to select the appropriate group of Users, and (3) specify what entities are to be assigned to those Users.

Administrators have the ability to inactivate an assignment profile, and also have the added option of un-assigning the learning elements assigned through the assignment profile.  Inactivated assignment profiles can be re-propagated to become active again.

What Can You Assign?

Assignment Profiles can assign the following entities:

• Recommended Items/Collections/Programs

What is the Best Practice?

You can use a single assignment profile to assign more than one type of entity.  It may be better, organizationally, to define only a single entity type to an assignment profile.

Assignment Profile Attributes

Assignment Profile Operators

* ‘Is Empty’ Does not work with User Custom Column Values

User Management > Assignment Profiles

Creating an Assignment Profile topic on the SAP Help Portal .

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Creating Courses for Formal Learning Scenarios

After completing this lesson, you will be able to create courses in SAP Enable Now .

The Create Courses Process

In this unit you will learn about the concept of Books and Book Pages, how they are created, and how they are used to create and structure courses.

Select the link to see the unit content :

Log in to track your progress & complete quizzes

SAP Access Control Implementation and Configuration

Course information.

• Introduction to Access Governance using SAP Access Control
• Business Challenges and Solutions
• SAP Access Control Functionality and Integration Scenarios
• Identification and Management of Access Risk
• Identifying Access Risks
• The Access Risk Management Process
• User Experience, Security Concepts and System Architecture
• User Access and the User Experience
• User Access using the SAP Business Client
• User Access using SAP Fiori Launchpad
• SAP Access Control System Architecture
• Configuration Overview
• Shared SAP GRC Settings
• SAP Access Control Specific Settings
• SAP Access Control Business Configuration (BC) Set Overview
• Managing the Access Control Repository
• Risk Analysis
• Maintaining Master Data and Access Control Owners
• Risk Recognition
• Rule Building and Validation
• Access Risk Analysis
• Risk Remediation
• Risk Mitigation
• Continuous Compliance
• Appendix: (Optional) Access Risk Analysis Parameter Configuration
• SAP Business Rule Framework (BRFplus)
• Introduction to Business Rules and Business Rule Management Systems
• Defining MSMP Workflow-Related Rules using SAP Business Rule Framework BRFplus
• Configuration and Maintenance of MSMP Workflow-Related Rules
• Multi-Stage, Multi-Path (MSMP) Workflow
• Introducing Multi-Stage, Multi-Path (MSMP) Workflow
• Implementing Multi-Stage, Multi-Path (MSMP) Workflow
• User Provisioning
• Configuring User Provisioning Settings
• Configuring Access Request Forms
• Preparing Roles and Owner Data for MSMP Workflow
• Requesting Access
• Reviewing Search Request Results
• Appendix: (Optional) User Provisioning Parameter Settings
• Role Design and Management
• Configuring Role Management
• Configuring Role Methodology
• Configuring Role Search Attributes
• Planning for Technical Role Definition
• Planning for Business Role Definition
• Consolidating Roles Through Role Mining
• Performing Role Mass Maintenance Operations
• Appendix (Optional) Evaluate Parameters for Role Management
• Emergency Access Management
• Describing Emergency Access Management
• Planning for Emergency Access Management
• Monitoring Emergency Access
• Appendix (Optional) Evaluate Parameters for Emergency Access Management
• Periodic Access Review Process
• Planning Periodic Review
• Monitoring Periodic Review
• Appendix (Optional) Evaluate Parameters for Periodic Access Review
• Appendix (Optional) Maintaining Custom Fields
• Maintaining Custom Fields
• This course will prepare you to:
• Describe tasks performed by a typical SAP Access Control user
• Explain how SAP GRC helps you to address business challenges
• Identify authorization risks in typical business processes
• Describe the Segregation of Duties Risk Management Process
• Describe and configure functionality and features for SAP Access Control
• Use the SAP Access Control application to analyze and manage risk, design and manage roles, and provision and manage users
• Describe the SAP Access Control architecture and landscape, SAP Access Control Repository, and Object Level Security
• Describe the Periodic Access Review process
• Plan for and manage emergency access
• Configure workflows, including multi-stage multi- path (MSMP) workflows and BRF+
• Describe how the different applications of the SAP GRC Solution integrate with each other
• Discuss key tasks in the SAP Access Control implementation process
• Application Consultant
• Business Analyst
• Business Process Architect
• Business Process Owner / Team Lead / Power User

Prerequisites

Recommended, course based on software release.

• SAP Access Control 12.0 SP14

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• SAP data management

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SAP-Collibra deepen integrations for Datasphere

Sap and collibra expand their partnership, integrating collibra's data governance tools into sap datasphere, bolstering data management and governance for ai and analytics..

• Jim O'Donnell, News Writer

SAP and data management vendor Collibra are putting some teeth into a partnership that was first unveiled more than a year ago.

The two vendors are launching new integrations between Collibra's data governance, data catalog and metadata management capabilities and SAP Datasphere, a data service that integrates data from sources across the organization.

Collibra has partnered with SAP since Datasphere debuted in March 2023 . Now, Collibra's data intelligence tools are integrated into the SAP Analytics Cloud business intelligence (BI) system, according to the companies. This new integration is generally available. Additional Collibra integrations to support SAP Datasphere models will be generally available later this year.

The expanded partnership and direct integrations signify an advance in data management capabilities for customers, which is particularly important as trusted and well-governed data becomes increasingly necessary for AI and advanced analytics, according to analysts.

Addressing data challenges

Collibra and SAP decided to broaden their relationship based on projects and discussions with common customers, according to Mike Robertson, vice president of technology partnerships at Collibra.

"We had a number of conversations with our joint customers to understand how we could partner to help them with their data challenges ," Robertson said. "The partnership has been built from this foundation, the importance of data and helping our customers do more with the data they have."

Collibra is working with other enterprise technology vendors to help companies deal with data management challenges, he said.

"Our customers have complex data landscapes, and we are working to find ways to make it easier for them to address challenges around governance, quality and management of their data assets," Robertson said. "We have strong relationships with cloud providers, BI and visualization partners, data lakes and data warehouse, master data management and AI data platform partners."

Focus on data trust and governance

The focused integration of Collibra and SAP Datasphere provides data management benefits to customers, according to Jayesh Chaurasia, an analyst at Forrester Research.

For one, it will bolster SAP's focus on data governance and help to ensure that all data -- including data that's used for AI -- is trustworthy and well governed, Chaurasia said.

Collibra's data governance capabilities enable SAP to offer customers a more comprehensive platform that provides accurate, governed data from various sources and lays a strong foundation for effective AI deployment, he said.

"It supports a unified and consolidated view of data assets across SAP and non-SAP environments," Chaurasia said.

SAP has always been a tough platform to extract the metadata from, so this integration makes that simpler and provides an edge to Collibra. Jayesh Chaurasia Analyst, Forrester Research

This, in turn, will provide business users easy access to trusted and governed data, which could lead to better decision-making.

"It ensures that AI models are fed with high-quality data and enables business users to leverage AI insights effectively without deep technical expertise," Chaurasia said.

Direct integrations always help in connecting to systems and gathering the metadata, he added.

"SAP has always been a tough platform to extract the metadata from, so this integration makes that simpler and provides an edge to Collibra," Chaurasia said.

The expanded integration shows signs of progress that the two vendors are beginning to deliver on the promise when the partnership began in 2023, specifically for the highly regulated customers they share, according to Doug Henschen, an analyst at Constellation Research.

It will help joint customers to not only securely access and harness data from across distributed data sources using SAP Datasphere, but also to classify, improve discoverability, track lineage, and ensure policy-based enforcement of rules and regulations using Collibra, he said.

"It's a synergistic partnership that makes sense, particularly as organizations seek to securely and appropriately use data to power new AI initiatives," Henschen said.

Eric Avidon, a senior news writer for TechTarget Editorial, contributed to this report.

Jim O'Donnell is a senior news writer for TechTarget Editorial who covers ERP and other enterprise applications.

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Using Custom models on SAP AI Core VIA ollama

• How to Deploy ollama on AI core
• Add models to ollama and infrence models

Prerequisites

Ai core setup and basic knowledge: Link to documentation Ai core Instance with Standard Plan or Extended Plan Docker Desktop Setup Download and Install Github Account

In this tutorial we are deploying ollama an open-source project that serves as a powerful and user-friendly platform for running LLMs on on SAP AI core. which acts as a bridge between the complexities of LLM technology and the desire for an accessible and customizable AI experience.

We can pick any model from the above model hubs and connect it to AI core for the example we are going to deploy ollama on AI core and enable Gemma and inference the same.

Workflows for SAP AI Core are created using YAML or JSON files that are compatible with the SAP AI Core schema. Let’s start with adding a Argo Workflow file to manage: ollama .

In your Github Create a new repository, click Add file > Create new file .

Type LearningScenarios/ollama.yaml into the Name your file field. This will automatically create the folder workflows and a workflow named ollama.yaml inside it.

CAUTION Do not use the name of your workflow file ( ollama.yaml ) as any other identifier within SAP AI Core.

Now copy and paste the following snippet to the editor.

Replace <YOUR_DOCKER_SECRET> with Default and replace <YOUR_DOCKER_USER> with your docker username.

NOTE - we’ll generate the docker image referred here in the following steps.

Sign Up for a Docker account.

Click on the profile button (your profile name) and then select Account Settings .

Select Security from the navigation bar and click New Access Token .

Create a directory (folder) named custom-llm . Create a file .dockerfile . Paste the following snippet in the file.

in the same directory open terminal and run the following commands:

1.Login to docker hub

2.Build the docker image

3.Push the docker image to docker hub to be used by deployment in SAP AI Core

This step is required once. Storing Docker credentials enables SAP AI Core to pull (download) your Docker images from a private Docker repository. Use of a private Docker image prevents others from seeing your content.

Select your SAP AI Core connection under the Workspaces app .

Click Docker Registry Secrets in the AI Core Administration app . Click Add.

A Pop up will appear on screen and add the following Json with the details to your Docker Creds.

Select on your SAP AI Core connection under Workspaces app in the SAP AI Launchpad.

Under the Git Repositories section in AI Core Administration app , click Add .

WARNING If you don’t see the AI Core Administration app, check that you had selected your SAP AI Core connection from the Workspaces app. If it is still not visible then ask your SAP AI Launchpad administrator to assign roles to you so that you can access the app.

Enter your GitHub repository details (created in the previous step) in the dialog box that appears, and click Add .

Use the following information as reference:

URL: Paste the URL of your GitHub repository and add the suffix /workflows.

Username: Your GitHub username.

Password: Paste your GitHub Personal Access Token, generated in the previous step.

Note: Password does not gets validated at time of Adding Github Repository its just meant to save Github Creds to AI core. Passwords gets validated at time of creating Application or when Application refreshes connection to AI core.

You will see your GitHub onboarding completed in a few seconds. As a next steps we will enable an application on AI core.

Go to your SAP AI Launchpad. In the AI Core Administration app , click Applications > Create .

Using the reference below as a guide, specify the details of your application. This form will create your application on your SAP AI Launchpad.

Use the following information for reference:

Application Name: An identifier of your choice. learning-scenarios-app is used as an example of best practice in this tutorial because it is a descriptive name.

Repository URL: Your GitHub account URL and repository suffix. This helps you select the credentials to access the repository.

Path: The folder in your GitHub where your workflow is located. For this tutorial it is LearningScenarios.

Revision: The is the unique ID of your GitHub commit. Set this to HEAD to have it automatically refer to the latest commit.

Go to ML Operations > Configurations . Click on the Create button.

Enter the model Name and choose the workflow with following parameters

Then click on next > review and create .

In the model click on create deployment . A screen will appear

Set duration as standard and click on the Review button.

Once you create the deployment, wait for the current status to be set to RUNNING.

Once the deployment is running, you can access the LLM’s using ollama.

• Jupyter Notebook

Now we need to import Gemma to our ollama pod before we can infrence the model so here we would be using SAP AI API to call pull model call in Ollama.

• Architecture Overview
• Adding workflow file to github
• Create a Docker account and generate a Docker access token and Install Docker
• Creating a Docker Image
• Storing docker secrets to AI core
• Onboarding Github and application on AI core
• Creating configuration
• Deploying Ollama to AI core
• Pulling Gemma inside Ollama deployment
• Inferencing Gemma

APA Style for beginners

Then check out some frequently asked questions:

What is APA Style?

Why use apa style in high school, how do i get started with apa style, what apa style products are available, your help wanted.

APA Style is the most common writing style used in college and career. Its purpose is to promote excellence in communication by helping writers create clear, precise, and inclusive sentences with a straightforward scholarly tone. It addresses areas of writing such as how to

• format a paper so it looks professional;
• credit other people’s words and ideas via citations and references to avoid plagiarism; and
• describe other people with dignity and respect using inclusive, bias-free language.

APA Style is primarily used in the behavioral sciences, which are subjects related to people, such as psychology, education, and nursing. It is also used by students in business, engineering, communications, and other classes. Students use it to write academic essays and research papers in high school and college, and professionals use it to conduct, report, and publish scientific research .

High school students need to learn how to write concisely, precisely, and inclusively so that they are best prepared for college and career. Here are some of the reasons educators have chosen APA Style:

• APA Style is the style of choice for the AP Capstone program, the fastest growing AP course, which requires students to conduct and report independent research.
• APA Style helps students craft written responses on standardized tests such as the SAT and ACT because it teaches students to use a direct and professional tone while avoiding redundancy and flowery language.
• Most college students choose majors that require APA Style or allow APA Style as an option. It can be overwhelming to learn APA Style all at once during the first years of college; starting APA Style instruction in high school sets students up for success.

High school students may also be interested in the TOPSS Competition for High School Psychology Students , an annual competition from the APA Teachers of Psychology in Secondary Schools for high school students to create a short video demonstrating how a psychological topic has the potential to benefit their school and/or local community and improve people’s lives.

Most people are first introduced to APA Style by reading works written in APA Style. The following guides will help with that:

Many people also write research papers or academic essays in APA Style. The following resources will help with that:

Instructors will also benefit from using the following APA Style resources:

In addition to all the free resources on this website, APA publishes several products that provide comprehensive information about APA Style:

The APA Style team is interested in developing additional resources appropriate for a beginner audience. If you have resources you would like to share, or feedback on this topic, please contact the APA Style team . 

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Twins’ Byron Buxton starts rehab assignment; Emmanuel Rodriguez promoted to St. Paul

Byron Buxton began a rehab assignment with the Class AAA St. Paul Saints on Monday. He has been on the 10-day injured list since Aug. 15 because of right hip inflammation.

By Bobby Nightengale

ST. PETERSBURG, FLA. – An important three-game road series in Kansas City looms later this week, and the Twins could welcome a key member of their roster back into the lineup.

Byron Buxton started a rehab assignment with the Class AAA St. Paul Saints on Monday. He went 1-for-3 with a walk and a strikeout while playing seven innings in center field during the Saints’ 11-8 loss to the Iowa Cubs at CHS Field.

The Saints are off Tuesday, and it’s likely Buxton will play another rehab game Wednesday before potentially rejoining the Twins. Buxton has been on the 10-day injured list since Aug. 15 because of right hip inflammation.

“We’re really getting there with Buck,” Twins manager Rocco Baldelli said. “He’s been waiting to get back out there. This is good. It’s the first step, but it’s an important step. Hopefully, everything goes well and we can see him back out there with us before you know it.”

If Buxton returns for the Royals series, after the Twins play four games against the Tampa Bay Rays, it would a nice jolt for a series that carries playoff implications. The Twins and Royals entered Monday tied in the standings.

Buxton is batting .275 with 16 homers, 23 doubles, 49 RBI and 54 runs in 90 games with the Twins this season. He showed more power after the All-Star break, homering in seven of his first 18 games.

Royce wants to stay at third

Royce Lewis played three innings at second base Sunday, the first time he has played the position in his major league career, after the Twins used a pinch-hitter for Edouard Julien .

Lewis has taken some ground balls at second base during batting practice, but he doesn’t like the idea of playing an unfamiliar position during a playoff race.

“I’m terrified out there,” Lewis said, adding he didn’t want to make a mistake on covering a bunt or lining up for a relay. “Little things like that are just adding extra elements to a September push that’s important to me. I don’t know. We have plenty of really good second basemen, and I don’t want to mess up our defense just because we’re going to try something new. It’s not spring training or Triple-A for that.”

The toughest adjustment, Lewis said, is everything looks different on the other side of the infield. He would feel more comfortable playing shortstop, a position he played throughout his minor league career, but it takes time to learn how to read the ball off the bat and turn double plays from the opposite side.

“The moment you have to think in this game is when the game speeds up on you,” he said. “That’s where I’m worried I’m not ready yet.”

Related Coverage

Lewis had three balls hit in his direction Sunday, fielding each of them cleanly.

“I think we proved I’m an athlete,” Lewis said. “Now, let’s just keep playing normal baseball, play third and win baseball games.

Rodriguez promoted

Twins outfield prospect Emmanuel Rodriguez played only 37 games at Class AA Wichita because of right hand injuries this season, but he will end his season with the Saints.

Rodriguez, a 21-year-old center fielder, was promoted to St. Paul on Monday after rehabbing in Fort Myers. The lefthanded batter hit .298 in Class AA with eight homers, 12 doubles, 20 RBI and 40 runs. He drew nearly as many walks (42) as he had strikeouts (46), producing a .479 on-base percentage.

Baseball America ranks Rodriguez as the No. 2 prospect in the club’s farm system behind 2023 first-round pick Walker Jenkins .

* Max Kepler was scratched from the Twins lineup Monday with left knee soreness, the same injury that sidelined him for a few games last week.

* Manuel Margot , who was placed on the 10-day injured list Sunday, was diagnosed with a mild adductor tendon strain after he underwent a magnetic resonance imaging exam. It’s not an adductor muscle strain, which could have jeopardized the rest of his season, but he is shut down from baseball activities for at least the next five days.

Margot traveled with the Twins and received applause from Rays fans when a “Thank You Manny” tribute was played on the video board. After Margot waved to the crowd, Carlos Santana tried to push Margot out of the dugout to lengthen the ovation.

about the writer

Bobby nightengale.

Bobby Nightengale joined the Star Tribune in May, 2023, after covering the Reds for the Cincinnati Enquirer for five years. He's a graduate of Bradley University.

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