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How to Print Your PowerPoint Slides (The Complete Guide)

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PowerPoint presentations are often shared on a projector or display. But sometimes, you might need to create a printed copy for your audience. It's great to have a physical copy of your presentation for reference. 

When it comes to printing slides in PowerPoint, there are three key formats that you can print your slides:

• Full-Page Slides . This is basically the same view as the standard view in PowerPoint, simply printing each slide on its own page.
• Notes Pages . If you use the important Speaker Notes  feature to add reminders on what to say, you can print Notes Pages to keep them nearby. Imagine keeping these on the podium while speaking.
• Handouts . You can save paper and ink by printing Handouts,  which include many slides on the same page with space to write notes.

In this tutorial, I'll teach you how to print a PowerPoint. When it's crunch time, and you need to create a physical copy of your presentation, use this complete guide.

Why Print Your PowerPoint Slides?

Because PowerPoint often lives in digital format, you might be wondering why you might want to print the slides. Here are some situations when you should consider printing your PowerPoint slides:

• Printing your presentation can help you spot errors or typos in your presentation. I always find something in a printed copy that I miss on-screen.
• Hand out copies of your presentation for the audience to keep after the meeting or to review beforehand.
• Maybe you don't use PowerPoint for sharing presentations on screen. Maybe instead, you use it as a simple tool to design handouts or posters.

Need Help? Download Our New eBook on Making Great Presentations (Free)

We also have a useful compliment to this tutorial. Before reading on, download our FREE eBook:  The Complete Guide to Making Great Presentations . It'll help you write, design, and deliver the perfect presentation.

Now, we'll look step-by-step at how to print your PowerPoint slides in a variety of formats and styles, first in a quick tutorial video, then in written format.

How to Quickly Print PowerPoint Slides (Watch & Learn)

Let's jump straight into these tips in the screencast below. I'll walk you through how to print your slides in a variety of styles. I'll show you how to print a PowerPoint presentation in each of the formats discussed above and create PDF versions.

Now, let's dive into a written walkthrough of how to print slides.

The Basics of Printing Your PPT Slides (From Within PowerPoint)

The tutorial features the Botany PowerPoint Presentation from Envato Elements. This template has over 50 unique slides where you can put your information. Plus, it comes with icons, charts, graphics, and picture placeholders. The modern and stylish design makes the template suitable for any presentation theme.

Before we tackle working with many print formats, let's learn the basic choices you should make before you print any presentation. To get started, go to the File > Print  menu option:

1. Choose Your Printer

Above all, you should choose the printer that you want to send your presentation to. If you work in an office environment with many network printers, always double-check this setting to ensure that the file won't land on a co-worker's desk!

Click on File in the toolbar at the top of your screen. When you click on this option, there's a Print… When you click on this option, a window appears. In the window, click on the Show Details button. Once the Show Details button is selected, you’ll be able to see more options to the right of the window.

At the top right, you’ll see the Printer: field. Click on the arrow in this field to choose a printer.

2. Choose the Pages to Print

You may not want to print every slide in your presentation. The good news is that PowerPoint makes it easy to choose a selection of pages to print.

In the window, you’ll see a Slides: section. In this section, there are different options you can choose to print your slides. The default is the All option.

To choose a specific slide or slides, choose the Custom Range: option and type the slide numbers in the field. When typing the numbers, put a comma in between the slide numbers. For example, you should type the slide numbers like this 2,5,6,7.

3. Choose Orientation and Color Settings

Orientation  describes the direction that your content prints. You can choose between Portrait  and  Landscape  orientation. Portrait orientation means the paper is taller than it is wide, while landscape orientation is wide.

The Orientation: section is where you can choose portrait or landscape printing options. There are two buttons in this section. Choose the right one for you.

Output: this is where you can choose what color you want your slide printed in. in this field, there's an arrow. Click on the arrow to get more options.

You may want to learn more about working with PowerPoint multimedia before continuing on:

Once you've set up those choices, you can move on to other settings for how your printed slides appear. Let's move on from the basics to learn how to print a PowerPoint in many different formats.

How to Print Full-Page PPT Slides in PowerPoint

Have you ever wondered why PowerPoint won't print a full page? This section should help.

Full-page slides  are simply printed copies of your slides, one per page. This is a great choice when you need to review the slide before presenting. 

As I mentioned earlier, sometimes, seeing the slide away from your computer can help you catch errors or rethink the content.

Print PowerPoint Slide Handouts

What are handouts in PowerPoint?  Slide handouts  are an ideal choice for printed copies. It's a great way to fit many slides on the same page and conserve paper in the process. 

Use PowerPoint slide handouts for reference copies to keep your place in the presentation or to review your PowerPoint for typos and misspellings.

There's a Layout: field in the print window, and there are arrows. Click on the arrows. When you click on the arrows, you’ll see many options. Choose the right option for you. In this menu, you’ll see the Notes option. Select this option to print your notes with your slides.

How to Print Your PowerPoint as a PDF

One of the most popular questions for exporting and " virtually printing " a presentation is to print a presentation as a PDF. 

To save your PowerPoint as a PDF, click on the File option in the toolbar at the very top of your screen. When you click on File , a menu drops down. Choose the Save As… option.

After clicking on this option, a window appears. Next, in the File Format: field, choose the PDF option. Finally, click on the Export option to save.

Recap and Learn More PowerPoint Skills

This tutorial can serve as your reference guide when it's time to take your presentation from screen to hard copy. Whether it's notes pages, handouts, or another view, printing your slides is a necessary skill for many presentations.

If you were interested in this tutorial, don't miss out on these other tutorials to help you build your PowerPoint skills :

Or download one of our professional PowerPoint templates to help you design a great presentation quickly: 

Download Our New eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

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Envato Elements is the top source for digital elements. If you frequently make presentations, then it’s the best deal for you. So, what's Envato Elements? It’s a subscription service where you pay a low monthly fee, and you have access to unlimited digital elements .

Explore Envato Elements

These digital elements included premium PowerPoint presentation templates, fonts, audio, images, and more. All the elements are high quality and made by professionals. So, this subscription can save you time if you’re in a creative field. Instead of making your own, you’ll be using professional elements. 

Print Your Premium PowerPoint Template Today!

After reading this guide on how to print PowerPoint slides, try following it for your next presentation. Also, consider saving time using a premium Envato Elements template when working on your next project.

Editorial note : This post was originally published in October of 2017. The written content has been comprehensively updated by Sarah Joy . 

How to Print a PowerPoint Presentation? [A Complete Guide!]

By: Author Shrot Katewa

If you use Microsoft PowerPoint to create your presentations, there will be a point in time when you will need to print the presentation that you have created! Regardless of whether you print a physical copy or a PDF version of your presentation, you need to know the steps required to print a PowerPoint presentation!

To print a PowerPoint presentation, click on the “File” tab. Then, click on the “Print” tab in the “Backstage View”. Choose the slides that you need to print, adjust the settings, select the printer, and click on the “Print” button.

In this article, we shall understand the process to print a PowerPoint presentation in further detail. We will look at things like how to print your presentation with notes, how to create handouts, and how to print multiple slides on a single page!

That, and much more in this detailed article on printing a PowerPoint presentation!

So, let’s get started, shall we?

1. How to Print a PowerPoint Presentation?

Let’s get straight to the important part of this article! How exactly does printing in PowerPoint work?

Microsoft PowerPoint offers a simple and quick printing feature. By default, one slide will print on a single sheet of paper. However, there are options provided that can help you save paper by printing multiple slides on a single sheet of paper. We shall take a look at all these settings in a little while.

You can also choose to print notes along with the slides. This can be super helpful when you want to prepare for your presentation and you don’t have access to the soft copy of the presentation file!

But, how exactly does the process to print a presentation work? Let’s explore the step involved for both Windows and Mac in the below sections –

1a. How to Print a PowerPoint File on PC

In a Windows PC connected to a printer, you can print a PowerPoint file very easily. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the Microsoft PowerPoint document, click on the “File” tab. It is located on the left side of the menu bar at the top of the screen.

In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

Step-2: Select preferred settings

The “Print” option will show you a print preview as well as print settings on the screen. Under the “Settings” option, you can select your preferred settings.

If you don’t have a printer connected to your computer, you may need to first set it up. If you don’t know how to do that, check out this article on how to set up your printer .

Click on the “Print All Slides” box to select the specific slides that you want to print. You can also click on the “Full Page Slides” button to select the number of slides you want to print on each page.

Step-3: Click on the “Print” button

Now all you have to do is click on the “Print” button at the top of the screen to print a copy of your PowerPoint presentation (as shown in step 2).

1b. How to Print a PowerPoint Presentation on Mac?

Microsoft PowerPoint has a quite simple process for printing a presentation on Mac. Follow the 4 easy steps.

Step-1: Click on “File”

In the menu bar located at the top of the screen, click on the “File” tab to access the dropdown menu. Select the “Print” option from the dropdown menu. This will open a “Print” dialog box.

Step-2: Click on the “Show Details” option

The next step is to click on the “Show Details” option located at the bottom of the “Print” dialog box.

Step-3: Select your preferred settings

Now all you have to do is change the settings according to your preference. You can select how many copies to print by clicking on the “Copies” box.

There are also other settings that you can change like “Paper Size” , “Layout” and “Orientation” . You can also click on the “Slides” option to select which slides to print.

Step-4: Click on the “Print” option

The final step is to click on the “Print” option in the right corner at the bottom of the “Print” dialogue box.

2. Shortcut to Print a PowerPoint Presentation

For printing out a PowerPoint presentation very quickly, you can use the shortcut keys. All you have to do is follow the 2 easy steps.

Step-1: Press the “Ctrl+P” keys

The first step is to open the PowerPoint presentation that you want to print. Then press the “Ctrl+P” keys on your keyboard to open the “Print Preview” screen.

Alternatively, you can press the “Ctrl+Shift+F12” keys on your keyboard to access the print option.

Step-2: Click on “Print”

Now all you have to do is click on the “Print” button at the top of the “Print Preview” screen. This will print the presentation slides with the default settings.

3. How to Print Multiple Slides Per Page?

Using the “Handouts” feature in Microsoft PowerPoint, you can print multiple slides per page. All you have to do is follow the 3 quick steps.

Step-1: Click on the “File” menu

The first step is to click on the “File” option in the menu bar located at the top of the screen. In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

This will open the “Print Preview” screen.

Step-2: Click on the “Full Page Slides” box

Now you have to click on the “Full Page Slides” box under the “Settings” option in the “Print Preview” screen. This will open a dropdown menu. Click on any option under “Handouts” that you prefer. There are nine different options to choose from.

You can print from one to nine slides per page.

Step-3: Click on “Print”

After selecting your preferred number of slides per page, all you have to do is click on the “Print” button at the top of the screen to print the PowerPoint presentation.

4. How to Print PowerPoint Slides with Notes?

Microsoft PowerPoint offers the feature to take notes for each slide. These notes can be helpful for both the presenter and the audience.

The steps for printing PowerPoint slides with notes are slightly different on PC and Mac.

To print PowerPoint slides with notes on PC, follow the 3 easy steps.

Step-1: Click on the “Print” option

In the Microsoft Powerpoint presentation, click on the “File” tab from the menu bar. Then click on the “Print” option to access the print settings.

Step-2: Click on the “Notes Pages” option

Under the settings option, click on the “Full Page Slides” box to open a dropdown menu. Under the “Print Layout” option, click on the “Notes Pages” button.

You can see the slide as well as the notes on the “Print Preview” screen.

The final step is to click on the “Print” button at the top of the screen to print the slide along with the notes.

To print PowerPoint slides with notes on Mac, follow the 4 simple steps.

On a Mac device, you have to first open the PowerPoint presentation. Then click on the “File” tab located at the top left corner of the screen. From the dropdown menu, click on the “Print” option.

This will open a dialog box.

In the dialog box, click on the “Show Details” option located at the bottom. You will now be able to see the settings for printing the PowerPoint presentation slides.

Step-3: Click on the “Notes” option

The next step is to click on the “Layout” option in the dialog box to open a dropdown menu. Click on the “Notes” option from the dropdown menu to include the notes with the slides.

Step-4: Click on “Print”

Now all you have to do is click on the “Print” button located at the bottom right corner of the dialog box to print the slides with notes.

5. Printing Multiple Slides Per Page with Notes

Microsoft PowerPoint provides a “Create Handouts” option which you can use to fit notes with multiple slides on a single page.

Here’s a step-by-step process to print multiple slides per page with notes –

The first step is to click on the “File” menu in the menu bar located at the top of the screen. In the “File” menu, click on the “Export” option in the sidebar located on the left side of the screen.

Step-2: Click on the “Create Handouts” option

In the “Export” screen, click on the “Create Handouts” option at the secondary sidebar on the left side. Then you have to click on the “Create Handouts” button located in the middle of the screen.

This will prompt a dialog box.

Step-3: Select the “Notes next to slides” option

In the “Send to Microsoft Word” dialog box, you have to select two options. First, click on the “Notes next to slides” option under the “Page layout in Microsoft Word” settings.

Then click on the “Paste” option under the “Add slides to Microsoft Word document” settings.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the dialog box (as shown in the image in step 3).

This will open a new Microsoft Word Document containing multiple slides per page along with notes.

Step-5: Click on “File”

In the Microsoft Word document, you can preview the slides as well as the motes. You can also edit the notes and the slide arrangement.

Then click on the “File” tab in the menu bar at the top of the screen and click on the “Print” option.

Step-6: Click on the “Print” button

In the “Print” screen, you can change the settings options according to your preference. Now all you have to do is click on the “Print” button to print the multiple slides per page with notes.

6. Can You Print Just Slide Notes in PowerPoint?

In Microsoft PowerPoint, there is currently no feature that allows you to print just slide notes without the slides. However, you can remove the slide thumbnails manually before printing the notes pages.

Here’s how to do it –

In the menu ribbon at the top of the screen, click on the “File” tab. Then click on the “Export” option in the sidebar located at the left side of the screen.

The next step is to click on the “Create Handouts” option from the sidebar in the “Export” screen. Then click on the “Create Handouts” button under the “Create Handouts in Microsoft Word” option.

Step-3: Click on the “Notes below slides” option

In the “Send to Microsoft Word” dialog box, click on the “Notes below slides” option under “Page Layout in Microsoft Word” .

Then select the “Paste” option under “Add slides to Microsoft Word document” .

This will open a new Microsoft Word document containing all the slides and the notes below each slide.

Step-5: Delete the slide thumbnails

In the Microsoft Word document, you have to delete each slide thumbnail manually. To do so, click on each image and press the “Delete” key on your keyboard.

Alternatively, you can press the “backspace” key on your keyboard. Repeat the process until you have deleted all the slide thumbnails.

Step-6: Click on the “Print” option

The final step is to click on the “File” tab and select the “Print” option from the sidebar on the left side of the screen in the “File” menu.

Now all you have to do is click on the “Print” button at the top of the screen to print just the notes without the presentation slides.

7. How to Print PowerPoint as an Outline?

Microsoft PowerPoint allows you to print only the slide outline of a presentation without printing the slide itself. To print the PowerPoint presentation as an outline, follow the 3 simple steps.

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu click on the “Print” option to open the “Print Preview” screen.

Step-2: Click on the “Outline” option

The next step is to click on the “Full Page Slides” box under the settings. From the popup menu, click on the “Outline” option under the “Print Layout” section.

In the “Print Preview” screen, you can see the slide outline. Now all you have to do is click on the “Print” button at the top of the screen to print the presentation as an outline.

8. How to Print PowerPoint as a Handout?

Printing a PowerPoint presentation as a handout helps you compile multiple slides on a single sheet of paper. This is helpful when you have to distribute paper copies of your presentation among the audience.

To print a presentation as a handout, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

The next step is to click on the “Print Layout” option. It is the second box in the “Settings” section of the “Print” menu.

In the “Print Layout” pop-up menu, you will see 9 different layouts under the “Handouts” section. Click on your preferred handout layout.

The final step is to click on the “Print” button at the top of the screen. Make sure that you are connected to a printer to print the PowerPoint as a handout.

8a. Adding Slide Numbers on Handouts

After selecting a handout layout, you can add the slide numbers on the handouts. All you have to do is click on the “Print slide numbers on the handouts” option under the layouts in the “Print Layout” pop-up menu.

A checkmark will appear on the left side of the option. You can also see the slide number showing under each slide on the preview screen.

8b. How to Frame Handout Slides

To frame handout slides, you have to first select a handout layout from the “Print Layout” option. Then click on the “Frame Slides” option under the layouts.

You will notice a checkmark showing on the left side of the “Frame Slides” option. Black frames will appear around each slide on the preview screen.

9. How to Print PowerPoint Full Page?

Microsoft PowerPoint offers various layouts for printing the presentation slides. You can print the presentation using the “Full Page Slides” option, where each paper will be printed with single slides on them.

Here’s what you need to do to print full-page slides –

Step-1: Click on the “File”

First, you have to open the “Print” screen. To do so, click on the “File” tab in the menu ribbon. Then click on the “Print” option from the sidebar in the “File” menu.

Step-2: Click on the “Full Page Slides” option

In the “Print” screen, click on the “Print Layout” option which is the second option under the “Settings” section. In the pop-up menu, click on the “Full Page Slides” option.

You can see the full page on the preview screen on the right side.

Finally, you have to ensure that the device is connected to a printer. Then click on the “Print” button at the top of the screen to print the full page slides.

Shortcut Method

In the “Print” option of Microsoft PowerPoint, the default setting for printing the slides is to print the full page. So all you have to do is press the “Ctrl+P” keys on your keyboard to open the “Print” screen.

Then click on the “Print” button at the top of the screen.

10. How to Print PowerPoint with Comments?

In Microsoft PowerPoint, the editor as well as other reviewers can leave comments on the objects in a slide. To print a PowerPoint presentation with the comments alongside the slides, follow the 3 simple steps.

Step-1: Open the “Backstage View” using the “File” Tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon. Then you have to click on the “Print” option in the “File” menu.

Step-2: Click on the “Print Comments” option

In the “Print” menu, click on the “Print Layout” option which is the second option in the “Settings” section. This will open a pop-up menu. Click on the “Print Comments” option from the pop-up menu.

On the preview screen, the comments in a slide will show on a separate page after that slide. Now all you have to do is click on the “Print” button to print the presentation slides with comments.

11. How to Print PowerPoint Slides as a Booklet?

Sometimes, printing a presentation as a booklet may be more convenient. Unfortunately, Microsoft PowerPoint currently does not have any feature that allows you to print the PowerPoint slides as a booklet.

However, you can commonly find this feature in your printer device. All you have to do is click on the “Printer Properties” option in the “Printer” section of the “Print” screen and look for any booklet feature.

If the printer does not have any feature to print booklets, you can save the PowerPoint document as a PDF file. Follow the steps in section 14 to print the PowerPoint as PDF.  Then use the “Print as Booklet” option in the PDF viewer.

12. How to Print PowerPoint Presentation in Portrait?

In Microsoft PowerPoint, you can change the orientation of the slides to print them in “Landscape” or “Portrait” .

To print a PowerPoint presentation in portrait orientation, here’s what you need to do –

In the menu bar at the top of the screen, click on the “File” tab located in the left corner. In the “File” menu, click on the “Print” option. Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Portrait Orientation” option

In the “Print” menu, click on the “Orientation” box. It is the fourth option in the “Settings” section. Then click on the “Portrait Orientation” option from the dropdown menu.

In PowerPoint, the “Portrait Orientation” is the default orientation.

You can now see the slides in portrait orientation on the preview screen on the right side. All you have to do is click on the “Print” button. This will print the slides in portrait orientation.

13. How to Print PowerPoint Presentation with Ink Annotations?

Ink Annotations are drawings or handwritten notes on slides. You can show or hide the ink annotations in a PowerPoint presentation using the “Draw” tab.

You can also print your presentation along with ink annotations. Here’s how to do that –

The first step is to open the “Print” screen. To do so, press the “Ctrl+P” keys on the keyboard. You can also click on the “File” tab from the menu ribbon and then click on the “Print” option from the sidebar of the “File” menu.

Step-2: Click on the “Print Ink” option

The next step is to click on the “Print Layout” option. In the “Settings” section, the “Print Layout” option in the box that shows “Full Page Slides” .

In the “Print Layout” pop-up menu, click on the “Print Ink” option at the bottom. A checkmark will appear on the left side of the “Print Ink” option and the ink annotations will show on the preview screen.

Finally, you have to ensure the device is connected to a printer. Then click on the “Print” button to print the slides with ink annotations.

14. How to Print PowerPoint as a PDF?

In Microsoft PowerPoint, you can use the “Microsoft Print to PDF” option to save your presentation as a printable PDF document. To do so, follow the 4 easy steps mentioned below –

You have to first click on the “File” tab located at the left corner of the menu ribbon. This will open the “File” menu. Click on the “Print” option in the sidebar on the left side of the “File” menu.

Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Microsoft Print to PDF” option

Now you have to click on the box under the “Printer” option. This will open a dropdown menu. Click on the “Microsoft Print to PDF” option from the dropdown menu.

Now all you have to do is click on the “Print” button at the top of the “Print” screen (as shown in the image in step 2). This will prompt a dialog box.

Step-4: Click on the “Save” option

In the “Save Print Output As” dialog box, select the preferred file location for the PDF. Then click on the “Save” option at the bottom of the dialog box to save the PowerPoint presentation as a PDF file.

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4 Different ways to Print your PowerPoint Presentation

• Date: 1st October 2021
• Read Time 5 mins

When creating a PowerPoint presentation it can be tempting to just select print slides and get your hands on a real copy of your work.

However, PowerPoint printing has several different layouts and settings for printing presentations.

This guide will go through all your printing options in PowerPoint and how and when to use them in order to get the most from your PowerPoint presentations!

Good use of different print settings will make your slides in PowerPoint stand out more, and better communicate your information.

If you want a clear and thorough understanding of everything PowerPoint we run PowerPoint training to help people.

Navigating The Print Menu In PowerPoint

To get through to the Print Menu you have to select the File tab, then click Print – and all of the printing options in PowerPoint will be shown to you.

Here we can see several key elements. The Print button is big and clear, and below it you can select the printer you want to use as well as several different printing options including layout, Collated or Uncollated and Color. T hese print settings are concerned with the different layouts you can use when printing Powerpoint.

Print Layout In PowerPoint

PowerPoint has a variety of different print layouts for you to select when you print your presentation. Each layout has it’s own strengths and weaknesses, and it is ultimately up to the user to pick between them. We will provide some situations where we believe a certain type of printing in powerpoint would be useful. Shown below is the drop down where you can pick whichever Print layout you want.

1) Full Page Slides:

All your powerpoint slides will be printed. This looks like a whole page of paper for each and every slide in the presentation. This method is great if you want to print and lookover your presentation and inspect its changes coming onto paper.

2) Notes Pages:

This prints each slide as before, as well as all of the speaker notes. Notes Pages is a great choice if you have lots of notes you want to read through as you present your work. You can print these special notes for yourself. Additionally if there is extra information you want to print on the speaker notes you can print them for everyone to read.

3) Outline:

This only prints an outline of your slide show. This can be used if you want to look over or show the organization of your slide show. Having this around when giving a presentation can be helpful to know what is coming up next. You can view the outline within powerpoint using this comprehensive guide.

4) Handouts:

This prints small images of each slide, with space for people to take notes. This is great in a setting where you need your audience to take lots of notes as it keeps them in a place where they make sense contextually. I also often use this as a way to write speaker notes when I’m making a presentation . It even keeps the slide number below for clarity.

A great example of this would be a teacher in school using printed handouts for students (you would want to make many copies in this case).

When you print handouts you can choose how many slides per page you want to print.

I would recommend using three slides per page so they have breathing room, but there’s space to make notes on each copy of your presentation.

Once you are happy with your format choice just click print and PowerPoint will send it off in the correct format!

Additional Handouts Settings

You will notice when you select any type of Handouts, some extra options will be come available at the bottom of the tab. These options will help you to further distinguish your handouts. Making proper use of these settings when you print handouts is key.

Frame Slides:

Framing Slides gives a clearer line between where the slides end and the empty space in the handout begins.

Scale To Fit Paper:

The amount of space you can print on the margin is different for every  printer. Scaling to Fit paper will ensure that the entire slide is visible.

High Quality:

For very high standard handouts. This option will use extra toner and ink from your printer, making the appearance resemble something like a high class brochure. Don’t use this option for an everyday handout!

The Print Comments and Print Ink settings are made available when the presentation is peer reviewed and commented on.

Want to see how people are using PowerPoint today? Check out our PowerPoint statistics here!

Print Specific Slides

Using the Slide Range tool allows you to customise exactly which slides you want to print out rather than just print all slides. You can type a custom range of slides into the following box in the print range (we have used 1-2) and click Print and PowerPoint will only print those slides! You can also simpy write the slide numbers as 1,2,3,4 etc instead of a range.

This is a great tool as it lets you choose to print specific slides without having to create another file for another version of the presentation! Additionally if you have lots of slides to print but just want to view the appearance, you can just print out one or two to see how they appear on paper. You can also learn how to insert slides from other presentations with this step-by-step guide

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How to Print Your PowerPoint Presentation Slides, Notes, and Handouts

Printing your PowerPoint presentation is an important part of preparing for a successful presentation or lecture. Having physical copies of your slides, notes, and handouts ensures that both you as the presenter and your audience have something tangible to refer to during and after your talk.

Step 1: Open Your PowerPoint Presentation

Step 2: access the print menu.

With your presentation open, click “File” in the top menu bar and then select “Print” or use the keyboard shortcut CTRL+P to open the print menu.

Step 3: Select Print Layout

Step 4: specify slides to print, step 5: set copies and collation, step 6: print powerpoint slides.

When you are happy with all print settings, click the large “Print” button in the top left. This sends your specific print job to the chosen printer.

Sit back and wait for your PowerPoint slides to be printed!

Printing PowerPoint Speaker Notes

Here is how to easily print PowerPoint slides complete with speaker notes:

Step 1: Access the print menu

Step 2: Go to Print Layout > Notes Pages

Step 3: Click “Print”

Creating PowerPoint Handouts

Here is how to create and print PowerPoint handouts:

Step 3: Select the number of slides per page

Step 4: Click “Print”

Troubleshooting PowerPoint Printing Issues

Sometimes printing doesn’t go as smoothly as expected. Here are solutions to a few common PowerPoint printing problems:

Margins Are Cut Off

Delete any manual page breaks in speaker notes. PowerPoint sometimes struggles with manual breaks.

We hope this guide covered everything you need to know about printing your PowerPoint presentation. Follow these PowerPoint printing tips and best practices and you’ll create perfectly professional handouts, notes, and slides for any presentation or lecture.

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Once you have created a presentation, and your computer is connected to a printer, you can print a copy. Before you do this, it’s a good idea to preview how it’s going to look.

Press Ctrl + P .

• Examine the print preview on the right side of the screen, making sure that the preview looks the way you want it.
• Select the correct printer by clicking the Printer list arrow and selecting it from the list.
• Adjust the printer settings using the options below the printer, described in the table below.
• Choose the number of copies in the Copies text field.

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How to Print Out in PowerPoint With Comments On: A Step-by-Step Guide

Printing out a PowerPoint presentation with comments is a handy feature for reviewing feedback or preparing for meetings. To accomplish this, you’ll need to access the ‘Print’ settings in PowerPoint and adjust the layout to include comments. It’s a straightforward process that can be completed in a few clicks.

After completing this action, you’ll have a physical copy of your presentation that includes all the comments made by you or others. This can serve as a valuable resource for making revisions or as a reference during discussions.

Introduction

PowerPoint presentations are a staple in the business and academic worlds. They serve as visual aids, help to convey information clearly, and can be a powerful tool for persuasion. But what happens when you need to share the feedback on your presentation with others, or you want to have a hard copy to review offline? That’s where printing your PowerPoint with comments comes in handy.

Being able to print out PowerPoint slides with comments is crucial for various reasons. For one, it allows you to see the feedback in the context of the slide they’re referring to, making it easier to understand and implement changes. It’s also essential for meetings and presentations where you might need to discuss the comments with colleagues or clients. Essentially, anyone who uses PowerPoint and receives feedback on their presentations can benefit from knowing how to print their slides with comments.

Step by Step Tutorial: How to Print Out in PowerPoint With Comments On

Before diving into the steps, let’s clarify what we’ll achieve. By following these steps, you’ll be able to print your PowerPoint slides along with any comments that have been added. This is perfect for reviewing feedback or preparing for a meeting where you might need to discuss the comments.

Step 1: Open your presentation in PowerPoint

Open the PowerPoint presentation that includes the comments you want to print.

This step is pretty self-explanatory, but it’s crucial. Make sure you have the correct presentation open and that all the comments you want to include are saved.

Step 2: Click on ‘File’ and then ‘Print’

Navigate to the ‘File’ tab in the top-left corner of PowerPoint and click on ‘Print’.

The ‘Print’ menu is where you’ll find all the settings needed to include comments in your printout.

Step 3: Under ‘Settings’, click on ‘Full Page Slides’

In the ‘Print’ menu, you’ll see a ‘Settings’ section. Click on the dropdown that usually says ‘Full Page Slides’.

This will open up more printing options for your presentation.

Step 4: Choose the ‘Print Layout’

In the dropdown menu, select ‘Notes Pages’ to print the slides with the comments on the side.

When you select ‘Notes Pages’, you’re telling PowerPoint that you want to include the notes pane, which is where the comments are displayed, in your printout.

Step 5: Click ‘Print’

After selecting ‘Notes Pages’, just click on ‘Print’, and your presentation, along with the comments, will begin printing.

Make sure your printer is set up correctly before clicking ‘Print’ to avoid any mishaps.

Additional Information

When printing out PowerPoint slides with comments, there are a few things to keep in mind. Firstly, the comments will print out on the notes pages, which means each slide will be accompanied by a full page of notes. This can consume a lot of paper, so it’s a good idea to review and consolidate comments before printing.

Another tip is to make sure that the comments are properly formatted and easy to read. You can adjust the font size and style of the comments in the ‘Notes Master’ to make them more print-friendly. Additionally, keep in mind that not all printers are created equal, so you may need to adjust your printer settings to ensure the best quality printout.

Lastly, if you’re printing comments for a meeting or presentation, consider organizing them in a way that makes them easy to refer to during the discussion. This might mean printing out a separate copy for each participant or creating a summary of the most critical comments to focus on.

• Open your presentation in PowerPoint.
• Navigate to ‘File’ and click on ‘Print’.
• Click on the dropdown under ‘Settings’ and select ‘Full Page Slides’.
• Choose the ‘Print Layout’ by selecting ‘Notes Pages’.
• Click ‘Print’ to print your presentation with comments.

Frequently Asked Questions

Can i print comments from powerpoint online.

Yes, you can print comments from the online version of PowerPoint by accessing the ‘Print’ menu and following similar steps.

Can I customize the way comments are printed?

Yes, you can customize the printout by adjusting settings in the ‘Notes Master’ section.

Can I print comments without the slides?

No, comments are printed on the notes pages alongside the slides.

What if my comments don’t print correctly?

Ensure your printer settings are correct and that the comments are formatted properly in PowerPoint.

Can I save the presentation with comments as a PDF instead?

Yes, you can save your presentation as a PDF with comments by choosing ‘Save As’ and selecting ‘PDF’.

Knowing how to print out in PowerPoint with comments on can significantly enhance your ability to review and share feedback efficiently. Whether you’re preparing for a big meeting, collaborating on a group project, or just need a clear way to see all the suggestions for your presentation, this feature is incredibly useful.

Remember, it’s not just about printing; it’s about creating a tangible record of the valuable input you’ve received. So next time you get feedback on a PowerPoint presentation, don’t just skim through it on your computer screen—print it out, mark it up, and make those comments count!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to print a PowerPoint presentation with notes

PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

Print PowerPoint slides with notes on Windows

Print powerpoint slides with notes on mac, print powerpoint slides with notes on the web, what you need.

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However, if you're worried about a technical hiccup taking down your slide or don’t want to be glued to the computer, you'll probably want to print out your PowerPoint presentation with notes. This lets you see both your slides and your presenter notes, giving you an analog way to carry on the presentation without the need for a monitor.

Interested in the feature? Here's how to print a PowerPoint presentation with notes on Windows, Mac, or directly from the web.

Printing your presentation in PowerPoint on Windows takes only a few steps. If you want notes with your slides, it’s a simple setting.

Step 1: Open PowerPoint to the presentation you want to print.

Step 2: Select the File tab.

Step 3: Choose Print and select your printer in the Printer drop-down if necessary.

Step 4: In the first drop-down box below Settings , pick which slides you want to print. You can print them all, the current slide, or a custom range.

Step 5: Click the next drop-down box for Print layout and select Notes page . You’ll see a preview on the right.

Step 6: Adjust any other settings you’d like before printing, such as switching Portrait orientation to Landscape orientation or Color to Grayscale .

Step 7: Click Print .

If you use Microsoft PowerPoint on Mac, you can print your slides with notes a just a few steps, like on Windows.

Step 1: Open PowerPoint on your Mac to the presentation you’d like to print.

Step 2: Click File > Print from the menu bar.

Step 3: In the pop-up window, choose your printer in the Printer drop-down box at the top if necessary.

Step 4: Choose which slides you’d like to print. You can print all slides, specific numbers, selected slides, or a custom range.

Step 5: Click the Layout drop-down box and choose Notes . You’ll see a preview on the left.

Step 6: Optionally, adjust any other settings you’d like such as Orientation , Output , or Scale .

Maybe you’re using PowerPoint on the web and prefer to print from there.

Step 1: Visit PowerPoint on the web , sign in, and open your presentation.

Step 3: Choose Print and pick Print notes pages .

Step 4: In the small pop-up window, select Open PDF to view your presentation file.

Step 5: Depending on your web browser, click the Print button or download the file to print on your computer.

For additional PowerPoint features , check out Microsoft’s implementation of real-time closed captioning .

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How to Print PowerPoint Slides to Fit Whole Page: A Step-by-Step Guide

Printing PowerPoint slides to fit the whole page can seem like a tricky endeavor, but with the right steps, it’s a breeze. Personally, I’ve struggled with those pesky white margins that often surround slides when printing. It’s frustrating trying to present a polished, professional document only to have it marred by unwanted borders.

I’m here to guide you through the process with straightforward steps. By tweaking a few settings in PowerPoint, you can ensure your presentation shines, sans margins. Whether you’re printing for a meeting, class, or personal project, following these tips will make your slides look their best on paper.

Remember, the right printer settings are vital. Look for options like “Print Full Page Slides” and delve into “More settings” or “Advanced options.” This way, you tailor the print layout precisely to fit your needs. Happy printing!

• 1.1 Understanding Print Options
• 1.2 Customizing Slide Size and Orientation
• 1.3 Ensuring High-Quality Outputs
• 2.1 Adapting to Various Display Sizes
• 2.2 Proportional Resizing Without Distortion
• 3.1 Incorporating Graphics and Pictures
• 3.2 Customization for Impactful Delivery
• 4.1 Quick Access to Print Features
• 4.2 Leveraging PowerPoint’s Design Tools

Essentials of PowerPoint Printing

When it comes to printing PowerPoint slides, there are several key considerations to ensure your output looks professional and meets your needs. From selecting the right print options to customizing slide sizes, these steps are crucial.

Understanding Print Options

The print dialog box in PowerPoint provides numerous printing options that can significantly impact the final output. Print Layout is one of the first choices you’ll encounter, offering formats like full-page slides, handouts, and notes pages.

Color settings are also vital. You can choose between color, grayscale, or pure black and white. Color prints may look vibrant but can be costly, while grayscale offers a balanced middle ground.

Another crucial option is the printer driver settings. Make sure to update your printer driver to access the latest features. Page setup adjustments can help you align the print area correctly, especially if your printer has specific margin requirements.

Customizing Slide Size and Orientation

To ensure your slides fit the whole page, you need to adjust the slide size and orientation. Start from the Design tab, then select Slide Size or Page Setup . This allows you to pick from predefined sizes or create a custom size that suits your printing needs.

The orientation can be set to either portrait or landscape. If your presentation includes visuals, landscape mode often works better, offering more horizontal space.

Aligning your slides to match standard paper sizes like A4 or Letter helps in achieving edge-to-edge printing. Sometimes, minor tweaks in the slide dimensions can eliminate unwanted white margins.

Ensuring High-Quality Outputs

For high-quality prints, print settings are just as important as content. Enable high-resolution print settings in the print dialog box to ensure your images and text appear sharp and clear. Double-check that your presentation’s resolution matches your printer’s capabilities.

Choosing the right type of paper also enhances the print quality. Glossy paper provides vibrant colors, while matte paper reduces glare and smudges.

Lastly, always print a trial page to verify settings and adjustments. Adjust settings in the print dialog box if needed before printing the whole document. This step can save you from costly reprints and ensures a polished final product.

Optimizing Slides for Different Formats

Achieving the best print output for your PowerPoint slides involves adapting to various display sizes and resizing slides proportionally without distortion. Attention to detail in these aspects ensures your presentation looks professional and clear.

Adapting to Various Display Sizes

When preparing slides, it’s crucial to adapt to the sizes of different displays. Each display type—whether a large projector screen or a standard A4 paper—has varying requirements for optimal visibility. For printing, you can adjust your slide size by clicking Design > Slide Size > Custom Slide Size .

Using “Slides sized for” options, I often choose between standard (4:3) or widescreen (16:9) dimensions depending on my need. Always check the height and width to ensure the slides will fit the display without unsightly borders or clipping. Making my margins consistent with the content space helps avoid awkward cuts when printing.

Proportional Resizing Without Distortion

When resizing slides, maintaining the proportional dimensions is vital to avoid distortion. This keeps text legible and graphics clear. Go to Design > Slide Size , and then Custom Slide Size to specify both height and width accurately.

Enable Lock Aspect Ratio to keep your content in proportion. This feature automatically adjusts the height when you change the width, making sure nothing looks stretched out or squished. If your slides are set to a specific style, be mindful that altering proportions can affect the overall layout, so preview your changes.

Another handy tip: resizing individual elements like images and text boxes can also enhance your slide’s appearance. Keep everything aligned and balanced, ensuring harmony throughout your presentation.

Enhancing Presentations with Visual Elements

Elevating your PowerPoint slides involves utilizing visuals strategically . Tailoring graphics and pictures while customizing the layout can significantly impact presentation delivery .

Incorporating Graphics and Pictures

Inserting visuals can breathe life into your slides. I usually start by choosing high-quality images that align with the presentation theme. Pictures should be clear, relevant, and high-resolution to avoid any pixelation.

Adding graphics like charts or infographics helps in breaking down complex information . For my data-heavy slides, infographics are life-savers—they make stats digestible. Using PowerPoint’s SmartArt allows me to transform boring text into engaging elements. Custom visuals, like icons or illustrations, also add a professional touch.

Tips for Effective Graphics:

• Ensure the graphics are not too large to avoid clutter.
• Position them to direct attention but not distract.
• Add light borders or drop shadows for better visibility.

Customization for Impactful Delivery

Customizing your slides can drastically enhance their impact. I always start with the handout master to maintain consistency across all slides. Changing the slide size to fit different displays or printing needs is essential.

Using layout options , I modify the frame of my slides to align with the content. For posters or signage, I opt for more vertical layouts, while regular presentations benefit from wider frames. Playing with theme colors and backgrounds sets the mood—I prefer light backgrounds with dark text for readability.

Customization Tips:

• Stick to a consistent color scheme.
• Avoid overloading slides with text; concise points are key.
• Experiment with fonts and styles but keep it professional.

Mastering Printing and Presentation Shortcuts

Streamlining your printing process and taking advantage of PowerPoint’s design tools can save you time and ensure a professional final product. Let’s look at some essential methods to enhance your workflow and output quality.

Quick Access to Print Features

Accessing print options quickly can make your workflow smooth and efficient. Use the shortcut Ctrl + P to open the print dialog instantly. This brings up the Backstage View where you can adjust various printer settings and select your desired print layout .

In the print settings, you can choose to print multiple slides on one page, print comments, or print the ink annotations. It’s also worth noting that you can save your presentation as a PDF using the “Microsoft Print to PDF” option. This comes in handy when you want to share your presentation digitally.

Adjusting the PowerPoint slide size to fit your printer’s paper can help ensure your slides print correctly. For example, printing on A4 sized paper is common, so setting your slide size in PowerPoint to A4 can prevent any cut-off margins. 🖨️

Leveraging PowerPoint’s Design Tools

PowerPoint offers various tools that can assist in creating well-designed presentations. In the Backstage View , you can access options to adjust your page layout and preview how your content will appear when printed, thanks to the Live Preview feature.

Using PowerPoint’s design tools, you can ensure your slides are formatted properly before printing. For example, make use of the “Print Layout” options to choose between Full Page Slides, Notes Pages, or Handouts with multiple slides per page.

For users with Pro Memberships, advanced design templates and additional functionalities can elevate the presentation quality, making the printing process more effective and professional. When preparing your slides, remember to keep text and graphical elements clear and distinguishable to maintain readability after printing.

Quick Tips:

• Ctrl + P : Instant print access.
• Print Multiple Slides : Use this to save paper.
• Print to PDF : Ideal for digital sharing.
• Slide Size : Adjust to fit your paper format. 🖨️

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How to Print Multiple Slides on One Page (Step-by-Step)

• PowerPoint Tutorials
• Shortcuts & Hacks
• September 22, 2019

In this article, you’ll learn how to print multiple slides on one page in Microsoft PowerPoint. This cool feature works in all versions of PowerPoint.

On top of that, you’ll learn some PowerPoint printing tricks, including how to print multiple slides on one page PDF.

But before you print your presentation, an important question to answer first is:

Are you printing multiple slides because you want to distribute them out as handouts?

If so, I recommend formatting your Handout Master  (as discussed below) with your company logo, contact information, etc., before you print your slides. Adding just a few simple things will vastly improve the professional quality of your handouts.

Table of Contents

[watch] printing multiple slides on one page.

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Follow these steps to print 4 slides per page in PowerPoint as handouts.

Take your PPT skills to the next level

1. click the file tab.

Within your PowerPoint presentation, click the File tab to open the backstage view.

2. Select Print

In the backstage view, click the Print group to get at all of the printing options.

3. Open the Layout Options

Open the Layout Options dropdown menu to see all of your different handout options.

4. Select an option with the Handouts area

In the Handouts section, you can choose how many slides per page you want. In this case, I’ll select ‘4 Slides Horizontal’.

As you select the different handout options, you get a live preview of what your handouts will look like on the right. This is a good time to double-check that everything looks right.

5. Click on Print

After you’ve made all your printing option selections, including how many copies you want to print, click on  Print .

If you print lots of files and documents like this, I recommend learning the Print shortcut:

• Ctrl + P to print on a PC
• Cmd + P to print on a Mac

This universal keyboard shortcut works in Microsoft Word, Excel, and PowerPoint (and almost any other software program you will ever use).

It saves you from having to use your mouse to navigate to the printing options every time you want to print a document.

To learn other useful time-saving PowerPoint shortcuts, see our shortcut guide here .

In the same way, you can choose to print 6 slides per page (horizontal or vertical) or 9 slides per page (horizontal or vertical) as pictured below.

As you make your printing option selections (see the next section below), you will see a live preview of your handouts on the right of the dialog box. This live preview includes any formatting you add on the Handout Master as discussed above.

If you don’t like the look of your handouts in the live preview, either select a different handout layout, adjust your print settings, or reformat your Handout Master .

Pro-Tip: Make sure your handouts are legible.

Although you can save trees by increasing the number of slides you print per page, keep in mind that it also decreases the size of your slide thumbnails.

The smaller your thumbnails, the harder your content is to read, as you can see in the picture below. For examples of how legible your handouts will be using the different handout layouts, see the next section.

Handout Printing Options

There are six printing options to be aware of.

That’s because these printing options influence the look and feel of your PowerPoint handouts. Below I’ve detailed each option and included recommended printing options for each.

To change any of the following options in the  Print  dialog box, simply open the Layout Options and check or uncheck the selections.

A check mark means the option is selected, and you will see the result (although sometimes subtle) in the live preview on the right.

1. Print slide numbers on handouts

This option determines whether PowerPoint includes the slide numbers beneath the thumbnails of your slides.

If you are walking people through your handouts in a small meeting or conference call, I recommend including the slide numbers. That way when you reference slide number 3, everyone will know which one you are talking about.

2. Frame Slides 

This determines whether or not PowerPoint includes a black outline around each slide thumbnail.

If your slides are mostly black and white (as pictured above), I recommend including the outline around your slide thumbnails. That will make the thumbnails stand out better on the page, making them easier to read.

3. Scale to Fit Paper

This determines whether PowerPoint maximizes your handout space by increasing the size of your thumbnails.

In other words, if you choose Scale to Fit Paper, PowerPoint will scale your slide thumbnails to fit your paper size. If you choose not to do so, it simply prints the thumbnails (regardless of size) on your selected paper size.

As shown in the picture above, although the difference is slight, you can see that:

• The orange border on the left is narrower
• The slide thumbnails are slightly smaller
• The company logo is slightly smaller

My recommendation is to always use the Scale to Fit Paper option. That way you don’t have to become an expert in all the different paper sizes to make your handouts look legible and nice.

4. High Quality

This determines how much ink PowerPoint puts into printing your slides and the resulting crispness of your thumbnails.

My recommendation is simple. If you are printing on non-glossy pieces of paper, unselect High Quality (as it will just run out your ink cartridge without any discernible effect). If you are printing on glossy pieces of paper, select High Quality.

5. Print Comments

This determines whether PowerPoint marks your slides with comments and prints them individually on a backup page.

Comments are easiest to review and fix in PowerPoint. Trying to review comments in small thumbnail images is not only difficult, but on top of that you still need to go back into PowerPoint to fix them.

When you print comments, the thumbnails will always be marked with a number and the comments for each slide will be printed as a backup page (even if you only have a comment that says “good job”).

I generally avoid printing comments unless I know that I need them. Why? Simply because the comments are SO SMALL on your printed handouts, it’s hard to review them.

On top of that, since you will need to update your slides based on those comments, I believe it’s better (and faster) to review the comments and update your deck at the same time on your computer (not on your handouts).

6. Print Ink

This determines if PowerPoint includes any ink annotations you’ve added to your presentation.

For example, during your presentation you might mark it up with ink as you explain things. You can choose whether or not you want those markings to display in print or not.

Printing Multiple Slides on One PDF Page

Besides printing your slides on normal 8.5 x 11 pieces of paper, you can also use Microsoft Print to PDF to create PDF handouts. It’s the same steps as printing on paper, and you just need to change the printer.

To print multiple slides on one PDF page in PowerPoint, simply:

• Navigate to the File menu
• Select Print
• Open the Handout options
• Select how many slides you want to print per page
• Open the Printer dropdown menu
• Select the Microsoft Print to PDF printer
• Click Print
• Choose a location to save your PDF
• Name your file

Doing so turns your slides in PDF handouts that you can then distribute to your audience.

NOTE: This is slightly different than ‘converting’ your PowerPoint into the PDF file format. To expand your knowledge and learn how to convert your slides into a PDF document (and objects that will not properly convert), read our article here .

Printing Speaker Notes Next to Your Handouts

One last thing you might want to do is print your speaker notes next to multiple slides on a single page. You can do this by converting PowerPoint to Word.

To convert PowerPoint to Word as handouts, simply:

• Navigate to the  File tab
• Select  Export on the left
• Choose Create Handouts
• Click the Create Handouts command
• Select  Notes next to slides

Your PowerPoint slides and speaker notes are then pushed into a table in Microsoft Word.

The length of your individual speaker notes is what determines how many slides you can have on a single page.

Once you are in Microsoft Word, you can select and format your speaker notes or resize the table in any way you like.

If you need additional help converting PowerPoint to Word, read our guide here .

Formatting Your Handout Master

If you plan to print your slides as handouts for your event, I recommend formatting the Handout Master. This allows you to add your company logo, contact information, etc.

In short, this is your chance to make your handouts look professional. To do this, simply follow these steps.

1. Navigate to the View tab

In the PowerPoint Ribbon, click the View tab.

2. Select the Handout Master command

Inside the View tab, click the Handout Master command (in the Master Views group).

3. Format your Handout Master

You can edit the Handout Master just like you would normally edit your PowerPoint slides.

You can add company logos, your contact details, design elements, etc. Just make sure that you pay attention to the Page Layout and Placeholders sections in regards to how many slides you want to print per page.

Also, if you want to save the changes you made to your Handout Master, you will have to save a local copy of your presentation to your computer. The online version of PowerPoint currently does not allow you to save changes to the Handout Master in PowerPoint.

So that’s how to print multiples slides on one page in PowerPoint. In addition, you learned some formatting options to be aware of when printing your presentations.

Again, if you are distributing your slides as handouts in a professional setting, I highly recommend formatting your Handout Master first (described above).

That will not only make your handouts look more polished, it will make it easier for your audience to follow along and get in touch with you in the future.

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How to Print Powerpoint with Comments: A Step-by-Step Guide

Printing PowerPoint presentations with comments can be useful for a variety of reasons. Whether you need to share feedback with colleagues or review notes for a presentation, it’s helpful to know how to print those comments alongside your slides. It’s actually quite easy: simply select “Print” from the “File” menu, then choose the “Print Layout” option that includes comments. Let’s dive deeper into this process.

After you complete this action, you will have a hard copy of your PowerPoint presentation that includes all the comments and notes. This is perfect for meetings, study sessions, or any time you need to reference comments made on the slides.

Introduction

Ever faced the situation where you needed to print your PowerPoint slides for a meeting and wished the comments could tag along on paper? Well, you’re not alone. Printing PowerPoint slides with comments can be incredibly useful for various reasons. For starters, it allows you to see the feedback or additional notes right next to the relevant slide, making it easier to discuss points during presentations or while revising.

This process is particularly relevant for educators, students, and professionals who regularly use PowerPoint for presentations and need to print materials for offline review. It can also be advantageous for collaborative projects where team members leave comments for review. Knowing how to print PowerPoint with comments can save you the hassle of flipping between screens or documents to view the comments. It streamlines the review process and ensures that you have all the information you need in one place. Let’s jump into the steps on how to make this happen.

Step by Step Tutorial: How to Print PowerPoint with Comments

Before we begin, make sure you have the PowerPoint presentation open and comments already added.

Step 1: Open the “File” Menu

Go to the “File” menu on the top-left corner of your PowerPoint.

In this menu, you will find various options for managing your PowerPoint file, including printing options.

Step 2: Click on “Print”

Select the “Print” option from the menu.

This will take you to the print settings where you can adjust how your document will be printed.

Step 3: Choose the “Print Layout”

In the print settings, look for a section labeled “Print Layout” or similar.

Here, you’ll have different choices on how your slides will appear on the printed page.

Step 4: Select “Print Comments and Ink Markup”

Choose the layout that includes comments. It might be named “Print Comments and Ink Markup” or simply “Notes Page.”

This selection will ensure that your comments are included alongside your slides on the printed pages.

Additional Information

When printing PowerPoint with comments, there are a few additional tips you should keep in mind. Firstly, ensure that your printer settings are adjusted to match the layout you’ve chosen in PowerPoint—this avoids any misalignments or unexpected results. Also, consider the color of your comments; if they are in a light color, they may not print clearly, so opt for dark colors when adding comments you plan to print.

Another tip is to review your comments before printing to ensure they are concise and relevant. This not only makes your printed slides look cleaner but also helps you avoid unnecessary ink and paper usage. If your PowerPoint is comment-heavy, consider summarizing key points in the comment section to save space.

Remember, while printing with comments is a useful feature, always double-check if it’s necessary. Sometimes, digital sharing may suffice and save resources.

• Open the “File” menu in PowerPoint.
• Click on “Print.”
• Choose the appropriate “Print Layout.”
• Select the option to “Print Comments and Ink Markup.”

Frequently Asked Questions

Can i print comments from powerpoint on a mac.

Yes, the process is similar to that on a Windows PC. Just ensure you select the correct layout that includes comments when you print.

Will the comments print in color?

This depends on your printer’s settings and capabilities. If your printer is color-capable, ensure it’s not set to black and white before printing.

Can I choose which comments to print?

Unfortunately, PowerPoint does not offer an option to select specific comments. It’s all or nothing.

How can I save ink when printing comments?

Try summarizing comments or changing the comment text color to a lighter shade, which uses less ink.

What should I do if my comments are not printing?

Double-check that you’ve selected the correct layout option that includes comments. Also, ensure that your printer settings match your layout preferences.

Printing PowerPoint slides with comments is a handy skill that can enhance the way we share and review information. By following the steps outlined, you can easily include all the necessary feedback and notes on your printed slides. Whether you’re a student, educator, or professional, this feature of PowerPoint can elevate your presentations and collaborative efforts.

Remember, while the option to print with comments is beneficial, it’s essential to use it judiciously to avoid unnecessary waste of paper and ink. Always consider if digital sharing could suffice before opting to print. As we embrace a world that’s increasingly digital, it’s crucial to balance convenience with sustainability.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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The best touchscreen laptops of 2024, this overlooked linux distro will give your old laptop a new life, quick links, how to print notes pages, how to print notes pages without slide thumbnails.

You've got your speaker notes set up in your PowerPoint presentation, and now you want to print a copy for quick reference. Here's how to print speaker notes for a PowerPoint Presentation---with and without slide thumbnails.

Open up your PowerPoint presentation and click the "File" menu on the Ribbon.

On the sidebar that opens, click the "Print" command.

On the Print pane to the right, click the "Full Page Slides" button.

You'll see a bunch of different printing options on the drop-down menu. Click the "Notes Pages" option.

This generates a printout of all your slides, with one slide thumbnail per page and any notes accompanying that slide. If that's what you need, select your printer and click the "Print" button.

If your presentation is lengthy or you have a lot of speaker notes, you can also print out those notes without printing thumbnails of the slides themselves.

Switch over to the "View" tab on the Ribbon and then click the "Notes Page" button. This switches you to the Notes Page view. On each page, you'll see a thumbnail of the slide and any accompanying notes.

Select the thumbnail on each page and delete it.

Don't worry! This does not delete the slide itself from your main presentation---just the thumbnail on the notes page. Repeat this step for each notes page.

Swing on over to the "File" tab and click the "Print" command.

Select the printer you want to use, make sure the "Notes Pages" option is selected, and then click the "Print" button.

If you've deleted the slide thumbnails from your notes pages and want to put them back, switch to the slide sorter view, right-click a thumbnail there and choose the "Copy" command, and then paste the thumbnail on the notes page where you want it.

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PowerPoint is not printing correctly on Windows 11/10

1] test printing in another software, 2] reinstall the printer driver, 3] export the powerpoint presentation as a pdf, 4] change the page layout, 5] run sfc scan, 6] update or repair microsoft office, why is my powerpoint not printing correctly, how do i repair powerpoint in windows 11, nishantgola@twc.

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Related presentations.

Can I print my slides without white page margins?

In PowerPoint for the web, slide backgrounds extend to the edges of the slide. But when you print, a white margin appears around the edges of the slide. This is because most printers can’t do borderless printing.

Some printers have a "margin" option you can adjust that may make white margins smaller, but it still may not eliminate them entirely.

Select File > Print > Print Full Page Slides .

In the Print dialog box, look for a More settings link and select it.

Look for "Advanced" options or a "Margins" option that you can adjust, such as in the example below:

More about printers and margins

Most inkjet printers create irregular, nonprintable margins, with the margin that prints last) generally being wider than the margins on the other three sides.

When PowerPoint for the web prints a slide, it sends an image of the slide to the printer at whatever size the printer and printer driver specify as the largest printable size. But PowerPoint for the web can’t control where on the page the printer places the slide image.

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