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How to Present PowerPoint Slides in Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

• Productivity
• Microsoft Teams
• Microsoft PowerPoint

Byte Bite Bit

How to Present PowerPoint in Teams: A Step-by-Step Guide for Professionals

When it comes to presenting PowerPoint slides in a Microsoft Teams meeting, many of us have encountered a mix of curiosity and confusion. We’ve all been there—scrambling to share content seamlessly while keeping our audience engaged. Using PowerPoint Live in Teams is a game-changer that elevates your presentation experience with interactive features and personalized viewing options . Imagine being able to annotate, navigate, and even translate slides effortlessly. It’s like having a magic wand for your presentations.

This is a sample bold text.

Let’s face it, presenting isn’t just about sharing your screen anymore. We need tools that can keep up with the dynamic nature of our meetings. Whether you’re opting to share your entire screen or just the slide show window, each method offers its pros and cons. PowerPoint Live stands out by offering not just basic sharing but also the ability to zoom in on content and even open slides in new windows. Our objective is to make your next presentation a breeze, with fewer “technical difficulties” and more “wow moments.”

One of the coolest features of presenting in Teams using PowerPoint is the seamless integration. You’re already in a Teams call, so why not maximize its capabilities? Simply hit the Present in Teams button, and you’re ready to captivate your audience. This user-friendly approach streamlines the process and helps you focus on what truly matters—delivering impactful content.

• 1.1 Utilizing PowerPoint Live for Impactful Presentations
• 1.2 Facilitating Interactive Sessions with Microsoft Teams
• 1.3 Leveraging Videos and Animations to Captivate the Audience
• 2.1 Real-Time Co-Authoring and Sharing Features
• 2.2 Inclusive Communication with Various Teams Features
• 3.1 Boosting Productivity with Microsoft Teams Meeting Options
• 3.2 Securing Meetings and Managing Network Resources

Maximizing Engagement in Teams Meetings

Effective Teams meetings require dynamic presentations, interactive sessions, and captivating multimedia content. Below are strategies to achieve these goals.

Utilizing PowerPoint Live for Impactful Presentations

PowerPoint Live in Microsoft Teams is our secret weapon for creating impactful presentations. With it, we can effortlessly share our PowerPoint files directly within the Teams interface.

Audience view becomes interactive: they can navigate through slides at their own pace while we remain in control in presentation mode . This dual functionality keeps things flexible and engaging.

Incorporating animations and transitions enhances the visual appeal, making our presentations far more interesting. To keep the audience engaged, we can also annotate directly on slides, drawing attention to key points.

Facilitating Interactive Sessions with Microsoft Teams

Beyond just presenting slides, interaction plays a crucial role in engaging our participants. Utilizing the Teams chat feature, we can invite real-time questions and comments, which keeps the meeting lively and interactive.

Polling is another great tool we use. By asking for audience reactions through quick surveys, we can gauge their understanding and keep them involved.

With the raise hand feature, audience members can signal their desire to speak without disrupting the flow, making our Teams meetings orderly yet interactive.

Leveraging Videos and Animations to Captivate the Audience

Using videos in presentations can significantly boost engagement. Embedding compelling videos within our PowerPoint slides captures the attention and provides a break from static content.

Adding animations not only makes our slides visually appealing but also helps in emphasizing important points. Custom animations for text and images can make the content more digestible.

We ensure to use these multimedia elements judiciously to avoid overwhelming our audience, maintaining a balance that keeps them captivated without distracting them from the main content.

Enhanced Collaboration through Teams Tools

To effectively present PowerPoint in Microsoft Teams, leveraging collaboration tools is crucial. These tools facilitate real-time engagement and inclusive communication, making sure everyone is on the same page.

Real-Time Co-Authoring and Sharing Features

Teams Meeting and Microsoft 365 allow for seamless collaboration on presentations. We can co-author PowerPoint slides in real-time, ensuring our content is always up-to-date. Through OneDrive or SharePoint , we can easily share our PowerPoint files.

The File tab in Teams offers a central location for all shared documents. This means we no longer need to email files back and forth. It also maintains version history, so we can revert changes if needed. Co-presenting becomes straightforward with the share feature in Teams, letting us hand over control to another presenter effortlessly.

Inclusive Communication with Various Teams Features

Ensuring inclusive communication is essential for effective collaboration. Teams supports accessibility features like high contrast view and screen readers , making content accessible to everyone. We can use SharePoint sites to store and organize resources, and collaborate using the chat and discussion forums.

During a presentation, Inclusive communication tools allow us to cater to diverse needs. For instance, while presenting in Teams, we can highlight key points using bold text and bullet points for clarity. Integrating files from SharePoint or OneDrive ensures everyone has the latest material, fostering a cooperative environment.

Utilizing these robust tools in Teams helps us present more effectively while ensuring inclusivity and collaboration.

Advanced Teams Meeting Management

Hosting effective and secure Microsoft Teams meetings involves several advanced techniques, from leveraging productivity tools to ensuring stringent security measures.

Boosting Productivity with Microsoft Teams Meeting Options

We’ve all been there—juggling between screens or apps while presenting. Simplify this by using Teams’ native PowerPoint Live to present directly from the Teams app. Use the “Presenter View” to see your notes while attendees see the slides, enhancing your delivery.

Enable dynamic camera control for better engagement. Adjust or spotlight specific participants, ensuring key contributors stay visible. Coupled with the “Together Mode,” it creates a more interactive experience.

Also, you can share computer sound during presentations. This is perfect for embedded videos or audio clips. Just click “include computer sound” before sharing.

When multitasking is needed, manage different views efficiently. Split your display between the presentation and other Teams tools, like chat or participant lists. Keep interactions smooth without switching tabs, maintaining focus on the presentation.

Securing Meetings and Managing Network Resources

Security is paramount in a digital workspace. Ensure all our Teams meetings are secure by requiring attendees to authenticate before joining. This restricts access to authorized personnel only.

Enable the lobby feature to screen participants. We can admit or decline guests as appropriate, keeping the meeting secure and private.

To secure your device , always run the latest antivirus software and use strong passwords for Teams access. Implement end-to-end encryption for sensitive discussions.

Managing network bandwidth is crucial for Teams on the web or extensive meetings. Reduce camera resolution or encourage voice-only participation in large groups. Monitor your network’s performance and prioritize essential services to maintain a stable connection.

If bandwidth becomes an issue, suggest turning off the camera for non-speaking participants. This strategy reduces load, maintaining the quality for the hosts.

These measures guarantee a productive and secure Microsoft Teams meeting environment, ensuring we utilize our resources effectively.

Related posts:

• How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
• How to Insert GIF into PowerPoint: A Step-by-Step Guide
• How to Present PowerPoint with Notes: Master Speaker Tips
• How to Create an Org Chart in PowerPoint: Step-by-Step Guide for Beginners
• How to Wrap Text in PowerPoint: A Step-by-Step Guide
• How to Change Font on All Slides in PowerPoint: A Step-by-Step Guide
• How to Use Slide Master in PowerPoint: Streamline Your Presentation Design
• How to Present PowerPoint with Notes: Expert Tips for Seamless Delivery
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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 and AI Platform) working on Future Work at Sulava. I work, blog and speak about Future Work : AI, Microsoft 365, Copilot, Microsoft Mesh, Metaverse, and other services & platforms in the cloud connecting digital and physical and people together. I have about 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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• Web Conferencing
• Microsoft teams presentation mode

How to use Microsoft Teams presentation mode

• User by Fatima Wahab
• Calendar Mar 19, 2021
• Comment 1 Comment

Microsoft Teams allows users to share their screen but it’s also a great online presentation tool. You can use it with apps like Whiteboard or Freehand. 

Microsoft Teams also allows users to present a PowerPoint presentation. It has built-in tools that allow a presenter to move through slides and view notes alongside them. These tools are specific to a PPT or PPTX file and similar tools are not available for presenting documents or spreadsheets. During presentation mode, you automatically enter Do not disturb and notifications are silenced while you’re presenting.

Microsoft Teams presentation mode

Presenting a PowerPoint presentation is fairly easy but it works via the screen sharing tool. You can upload a file when the presentation starts but it’s a good idea to upload it beforehand to avoid problems. 

Upload PowerPoint presentation to Microsoft Teams

To upload a PowerPoint presentation to Microsoft Teams, follow these steps.

• Open Microsoft Teams.
• Go to the Teams tab, select a team, and the channel you want to present over.
• Go to the Files tab of the channel.
• Click Upload and select File from the menu.
• Select the file from your local disk and upload it.
• Once the file has been uploaded, you can present it in a meeting.

Note: Files are uploaded to specific channels and can only be presented from that channel. If you’d like to present the same file in a different channel, you have to upload it to that channel as well.

Present in Microsoft Teams presentation mode

To present a PowerPoint presentation in a meeting in Microsoft Teams, follow these steps.

• Open Microsoft Teams and go to the Teams tab.
• Select the team and channel that the presentation has been uploaded to.  
• Start a meeting or join one .
• Click the Screenshare button at the top right to start sharing your screen .
• From the sharing drawer at the bottom, select the uploaded presentation . If you haven’t uploaded the file, go to the Browse tab and select Upload from computer . Select the file and it will be uploaded.
• Select the file that you want to present and you will enter Presentation mode.
• Use the navigation controls at the bottom to move through the slides.
• If you’d like to stop others from ‘reading ahead’ or browsing forward through the slides while you’re presenting, click the eye icon next to ‘Stop presenting’.

Presentation mode is only for screens or app windows that are shared, or for presentations, and the select apps that are supported. It may be useful to present a document or a spreadsheet but for that, you will have to use the app/window sharing option when sharing your screen.

Fatima has been writing for AddictiveTips for six years. She began as a junior writer and has been working as the Editor in Chief since 2014. Fatima gets an adrenaline rush from figuring out how technology works, and how to manipulate it. A well-designed app, something that solves a common everyday problem and looks

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Share your screen in Microsoft Teams (free)

In Microsoft Teams (free), you can use screen sharing to present and collaborate with your family, friends, and Communities. Participants can select, edit, or make changes to their shared screen.

Screen share in a meeting or call 

At the bottom of the screen, select …

Select Share.

​​​​​​​If you want to share audio, choose Audio and select Share screen .

You can choose from:

Share photo - Choose a photo and select Start presenting

Share video - Uses live video from your phone that will share when you select Start presenting

Share screen - Choose if you want to share a single app or entire screen, and select Start presenting

Note:  Mobile doesn’t have an option to give or take control. 

Stop sharing 

To stop sharing your screen, select Stop sharing.  

Related links

What can I do during a meeting in Microsoft Teams (free)? - Microsoft Support 

Select Share to share your screen with participants in the meeting. 

To share sound from your device, select Include sound . 

Choose Add background to bring up a selection of choices. 

Choose from four different layouts: 

Content only-  Participants only see your content and video feed. 

Standout - This layout blocks your background and helps you stand out in your video feed.  

Side-by-side - You and another participant are placed side-by-side in the meeting window. 

Reporter - This layout isolates you from your video feed and places you in front of the content you’re sharing, like a reporter in front of a scene.  

 Select Screen or Window to start presenting.  

Select Stop sharing on the presenter toolbar when you’re finished presenting.  

Give or take control  

Give control to another meeting participant to assist in your presentation or to share their own demonstration.

Give control

Select Share to share your screen with participants in the meeting.

Select Give control from the presenter toolbar.

Select the person you want to take control. Teams will send them a notification.

Select Take back to return control to you.

Warning:  Only grant control of your app to individuals you trust. Those with control can issue commands that may impact your system or other applications.

Take control  

To take control while another person is sharing, select Take control .

The person sharing will approve or deny your request. Once approved, you can make selections, edits, and other modifications while sharing.

To stop sharing, select Release control .

Stop Sharing   ​​​​​​​

To stop sharing your screen, go to the presenter toolbar at the top of your screen and select Stop Sharing . 

What can I do during a meeting in Microsoft Teams (free)? - Microsoft Support  ​​​​​​​

For more help,  contact support  or ask a question in the  Microsoft Teams Community .

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Call of Duty: NEXT Event Intel, How to Watch, and Tune In Rewards

Call of Duty: NEXT: Overview and How to Watch

The time has come to get primed for Call of Duty®: NEXT! Everything you need to know about the next era of Call of Duty is incoming on August 28, with the live streaming broadcast starting at 9AM PT.

With developers from Treyarch and Raven at the helm, plus representatives from across Call of Duty Studios and community channels, in-depth intel on what’s coming to Call of Duty: Black Ops 6 Multiplayer , Zombies , and Call of Duty: Warzone™ is locked in and ready to be shared.

Here’s your first look at Call of Duty: NEXT content, courtesy of the Black Ops 6 Multiplayer trailer.

Call of Duty: NEXT: What to Expect and How to Watch

You don’t want to miss what’s coming for Call of Duty: NEXT. Here’s what to expect:

• A deep dive into Omnimovement innovations, gameplay, system, maps, and modes coming to Black Ops 6 Multiplayer, plus a showcase of the playable maps available during the Beta.
• A tour of the playable Liberty Falls, one of two Zombies launch maps.
• A detailed look into Call of Duty: Warzone , the premiere of Area 99, plus Black Ops 6 integrations and more announcements.
• Essential details about the Black Ops 6 Open Beta, as well as [[REDACTED]] information, Rewards, and more.

Call of Duty: NEXT takes place on Wednesday August 28, 2024, and can be viewed live on either the Official Call of Duty Twitch® Channel or Call of Duty YouTube® Channel , or via your favorite streamer’s channel.

But wait, there’s more!

Tune in for Call of Duty: NEXT, Earn Rewards

Earn rewards in Black Ops 6 that will be available at launch when you tune into Call of Duty: NEXT*. The longer you watch, the more rewards you’ll receive:

• 30 minutes: “Mine” Emblem
• 60 minutes: “Earning Stripes” Calling Card
• 90 minutes: “Tri Harder” Charm
• 120 minutes: “The Redactor” Weapon Blueprint

Complete three steps to claim these Call of Duty: NEXT rewards.

• Create or sign into your Activision account and make sure you’re linked to Battle.Net
• Then, link your YouTube or Twitch account with Call of Duty.
• Finally, tune in to Call of Duty: NEXT on your preferred platform while signed in with a linked account to earn rewards!

* Call of Duty: Black Ops 6 required to redeem. Sold separately. Rewards must be redeemed within 48 hours of Call of Duty: NEXT. Note that while you will earn the rewards for viewing the Call of Duty: NEXT event on August 28, 2024, they won’t be available for use until Call of Duty: Black Ops 6 launches on October 25, 2024.

Call of Duty Endowment (C.O.D.E.) Bowl V, Presented by USAA

C.O.D.E. Bowl V Tune In Rewards

Directly following Call of Duty: NEXT on the Official Call of Duty Twitch® Channel or Call of Duty YouTube® Channel , get dialed in and watch the Call of Duty Endowment (C.O.D.E.) Bowl V, presented by USAA. The fifth annual C.O.D.E. Bowl presented by USAA will feature 10 esports teams from military branches of the U.S., UK, and Canada, competing alongside the most competitive players in Call of Duty: Warzone . Tune in to see who will dominate Urzikstan, be crowned the second Monster Energy MVP, and for the first time ever, claim victory in the C.O.D.E. Bowl V Solo Yolo presented by Corsair.

Earn rewards in Call of Duty: Modern Warfare® III and Call of Duty: Warzone , available instantly on August 28**.

Thanks to USAA, here are the C.O.D.E. Bowl Rewards – and remember, the longer you watch, the more rewards you will:

• 30 minutes: “Every Bit of Bravery” Animated Emblem
• 60 minutes: “Far Out Flexin’” Loading Screen
• 90 minutes: “Please Rewind” Weapon Charm
• 120 minutes: “Bowl Buzzkill” Weapon Camo

**Call of Duty: Modern Warfare III or Call of Duty: Warzone required to redeem. Sold / downloaded separately. Rewards must be claimed within 48 hours of C.O.D.E. Bowl V.

How to Watch C.O.D.E. Bowl V, and Claim Your Rewards

To collect your rewards for tuning into C.O.D.E. Bowl V, create or sign into your Activision account, link your Battle.net or Steam account, and link your Call of Duty account with YouTube or Twitch . The easiest way to claim all your rewards is to tune in first for Call of Duty: NEXT, and stay locked in for C.O.D.E. Bowl V, which takes place right after the Black Ops 6 presentations. For more information, see here .

Black Ops 6 Open Beta: Early Access *** Timing, Rewards, and More

Open Beta and Early Access Timing

Starting on Friday, August 30, drop into the Black Ops 6 Multiplayer Open Beta to experience Omnimovement for the first time, plus other gameplay innovations across a variety of new maps.

Weekend One: August 30 – September 4

Weekend One is available to all players who have pre-ordered the game on PC. Weekend One starts on Friday, August 30 at 10AM PT and will shut down on Wednesday, September 4 at 10AM PT.

Players who preorder digitally will not require a Beta code to participate in the first weekend and will be automatically registered to participate in the Early Access Period. Download the Beta from Battle.net or Steam.

Weekend Two: September 6 – 9

The second Beta weekend is available to all players on all platforms, and is scheduled to begin on Friday September 6 at 10AM PT, and end on Monday September 9 at 10AM PT.

Beta Rewards

There are even more rewards to be earned for playing throughout the Multiplayer Open Beta! As players reach Player Level milestones, they can earn cosmetic rewards that will be available at the launch of Black Ops 6 when it releases on October 25****.

The rewards and required levels are as follows:

• Level 2: “Beta Tester” Animated Emblem
• Level 6: “Beta Tag” Spray
• Level 11: “No Bugs” Weapon Charm
• Level 15: “ Quick Draw” Emote
• Level 20: “Squish” Westpoint Operator Skin (only unlockable during Weekend One)
• Level 20: “Squash” Westpoint Operator Skin (unlocked during either Weekend)
• Level 23: “ The Truth Lies” Loading Screen
• Level 27: “ Beta Expert” Animated Calling Card
• Level 30: “ Bug Smasher” Weapon Blueprint

*** Actual launch date(s) and platform availability of MP Beta subject to change. See www.callofduty.com/beta for more details. Minimum Open Beta duration is 2 days. Limited time only. Internet connection required. Online multiplayer subscription may be required.

**** Call of Duty: Black Ops 6 required to redeem. Sold separately.

Black Ops 6 Beta: PC System Requirements

Are you planning on playing the Black Ops 6 Beta on a PC? Then ensure your rig is prepped to the correct specifications:

Minimum Specifications:

• OS: Windows 10 64 Bit (latest update)
• CPU: AMD Ryzen 5 1400 or Intel Core i5-6600
• Video Card: AMD Radeon RX 470 or NVIDIA GeForce GTX 1060 or Intel Arc A750
• Video Memory: 3 GB
• Storage Space: SSD Required
• Network: Broadband Internet connection
• Sound Card: DirectX Compatible

Recommended Specifications Recommended specs to run at 60 FPS in most situations with all options set to high

• OS: Windows 10 64 Bit (latest update) or Windows 11 64 Bit (latest update)
• CPU: AMD Ryzen 5 1600X or Intel Core i7-6700K
• Video Card: AMD Radeon RX 6600XT or NVIDIA GeForce RTX 3060
• Video Memory: 8 GB

Recommended Drivers for AMD/NVIDIA

• AMD : 24.8.1
• NVIDIA : 560.70
• INTEL : 32.0.101.5768

Players with Call of Duty and the Season 5.5 update installed will automatically receive the Beta as an update to their existing install.

New or returning players without Call of Duty installed can jump into the Black Ops 6 Open Beta by downloading it from their platform storefront.

Players will be able to preload Black Ops 6 Beta content starting on August 28. The fastest way to jump into the Beta immediately is to download the Season 5 Reloaded update and preload the Beta content before August 30.

Call of Duty: Black Ops 6 is published by Activision. Development for the game is led by Treyarch, in partnership with Raven Software. Additional development support provided (in alphabetical order) by Activision Central Design, Activision Central Technology, Activision QA, Activision Shanghai, Beenox, Demonware, High Moon Studios, Infinity Ward, and Sledgehammer Games.

The Truth Lies.

© 2024 Activision Publishing, Inc. ACTIVISION, CALL OF DUTY, CALL OF DUTY WARZONE, MODERN WARFARE, and CALL OF DUTY BLACK OPS are trademarks of Activision Publishing, Inc. All other trademarks and trade names are the property of their respective owners.

For more information, please visit  www.callofduty.com  and  www.youtube.com/callofduty , and follow  @Activision  and  @CallofDuty  on X (formerly Twitter), Instagram, and Facebook. For Call of Duty Updates, follow  @CODUpdates  on X (formerly Twitter).  

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• From scratch
• From an existing team
• From an existing group
• From a template
• Manage team settings and permissions
• Member roles
• Add members
• Make someone a team owner
• Remove members
• Change your team picture
• Show, hide, or pin a team
• Reorder the teams list
• Make a team private
• Archive or restore
• Delete a team
• Renew a team
• Manage requests to join
• View Analytics
• Find a team to join
• Use a link or code to join
• Invite people to join
• Teammate information
• Add content and notes
• Guests - join via org invite
• Guests - manage orgs on your profile
• Create a standard, Private, or shared channel
• Types of channels
• Channel info
• Edit channel details
• Share a channel with people
• Share a channel with a team
• Shared channel roles
• Manage shared channels
• Archive or restore a channel
• Hide inactive channels
• Delete a channel
• Channel notifications
• Guest permissions
• Moderator roles and settings
• View channel card
• Send a message
• Send an announcement
• Send an email
• Send a Loop component
• Join a shared channel
• Share to Outlook
• Share to Teams
• Reply from Outlook
• New channels experience
• First things to know about Teams Discover Feed
• Check for notifications
• Keyboard shortcuts

Create a team from an existing team or group in Microsoft Teams

If you want to use the same data, channels, and settings from a current team or if you or if you'd like to use an existing Microsoft 365 group to create a new team, you can make a copy. Then, you can choose how your new team is organized and set up.

Create a team from an existing team or group  

Create a team from an existing team:  

Choose  From another team . You'll see a list of teams that you are currently a member of. 

Choose the team that you want to copy.

Create a team from a group: 

Choose From a group and then choose from the available Microsoft 365 Groups.  You'll see a list of groups you own, don't have a team connected to them, and have less than 10,000 members.

Select a group and a team with the same name will be created automatically. The team will share the same group privacy, sensitivity and members as the original group.

This option is not available for groups that have more than 10,000 members or that were already used to create another team.

Groups associated with Viva Engage communities can't be converted to a team.

Add your team details

Name your new team, add a description, edit the team privacy and select its sensitivity if your org has set this up. 

Tip:  We'll automatically create the first channel for your team. It's called "General," but you can rename it later. 

Use the checkboxes to choose which parts of the team you want to copy: channels, tabs, settings, apps, and even members.

Note:  When creating a team from an existing team you can also choose whether to copy channels, tabs, settings, apps and members. If you didn't choose to copy members from an existing team, don't forget to add members to your team .

When you’re done, select  Create .

Your org can restrict who can create teams. If you can't create a team or need to turn off team creation, check with your IT admin.

After you create the new team, you’ll still need to configure the settings for apps and tabs .

Related links

Create a team from scratch

Create a team from a template

Need more help?

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Microsoft 365 subscription benefits

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Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

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Was this information helpful?

Thank you for your feedback.