powerpoint presentation cannot be saved in html format

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The save as webpage options are not available in PowerPoint 2010

• 4 contributors
• Applies to: PowerPoint 2010

When you try to save a presentation as a webpage in Microsoft PowerPoint 2010, the following Save as type options are not available in the Save As dialog box:

• Web Page ( .htm; .html)
• Single File Web Page ( .mht; .mhtml)

To work around this issue, use the PowerPoint object model . This method provides compatibility with older add-ins and macros, and enables you to save the file as *.htm or *.mht .

This method to save a PowerPoint file as a webpage (*.htm; *.html) to the desktop uses the ppSaveAsHTML argument for the *.htm file format. It does not include the msoFalse argument to embed True Type fonts.

To save your file as a webpage, follow these steps:

In PowerPoint 2010, open the presentation that you want to export to HTML.

Press Alt+F11 to open Microsoft Visual Basic for Applications.

Press Ctrl+G to open the Immediate pane.

In the Immediate pane, type the following command, and then press Enter:

ActivePresentation.SaveAs "<Drive>:\users\<username>\desktop\<filename>.htm", ppSaveAsHTML, msoFalse

• In this command, replace < Drive >:\users\< username >\desktop\< filename >.htm` with the location where you want to save your file as a webpage.
• If you want to save the file as a single webpage in the *.mht or *.mhtml file format, replace the htm extension at the end of the file name with mht , and replace ppSaveAsHTML with ppSaveAsWebArchive . For example: ActivePresentation.SaveAs "<Drive>:\users\<username>\desktop\<filename>.mht", ppSaveAsWebArchive, msoFalse

For more information about the Presentation.SaveAs method in PowerPoint 2010, see Presentation.SaveAs Method (PowerPoint) .

For more information about the files types that can be passed to the Presentation.SaveAs method, see PpSaveAsFileType Enumeration (PowerPoint)

Still need help? Go to Microsoft Community .

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How to Export Powerpoint to HTML A Step by Step Guide

PowerPoint is a reliable tool for creating presentations, but it can be difficult to share your presentations with others online. If you want to upload your PowerPoint presentations to a web page and share them with others, you need to export them to HTML format.

In this article, we will give you a detailed guide on how to export PowerPoint to HTML format. We will also discuss what HTML is and why it is important for sharing PowerPoint presentations online.

Why Use HTML Format?

HTML, or HyperText Markup Language, is the language that empowers web browsers to present content in an organized and structured manner. Through a series of tags, HTML defines the purpose of different elements on your page – from headings and paragraphs to images and links. This structured approach ensures a visually pleasing layout and enables seamless navigation.

HTML fuels the interactivity that makes the web so captivating. Those clickable links guide you to new pages, beautiful images, and engaging videos – they all owe their existence to HTML.

HTML ensures your presentation retains its structure, visuals, and interactivity when shared on the web. It's the key to bridging the gap between PowerPoint and online accessibility, making your content universally available and engaging for a diverse audience.

Step-by-Step Guide: Exporting PowerPoint to HTML

So are you ready to take your PowerPoint presentation online? We've got you covered with this easy-to-follow guide on transforming your slides into interactive HTML content. Whether you're a tech newbie or a seasoned pro, our step-by-step instructions will smoothly lead you through the process. Let's bring your presentation to the digital world by following the below two methods!

#1. Save PowerPoint as HTML

Follow the steps to export PowerPoint to HTML:

Step 1. Open the PowerPoint file you need to convert.

Step 2. Click on the "File" tab, then choose "Save As" from the options in the tab ribbon.

Step 3. Choose the file location on your local disk where you want to save it.

Step 4. Click the arrow next to "Save as type" to open the dropdown menu.

Step 5. From the dropdown menu, choose the (.htm, .html) option and click "Publish."

Step 6. A dialog box appears "Publish as Web Page" you have to check "Complete Presentation." Select the option "Open published Web page in browser" to see your PowerPoint presentation as a web page. If you wish to make your speaker notes visible on the web page, mark the "Display speaker notes" checkbox.

Step 7. Finally, click "Publish."

#2. Online Convertors to Export PowerPoint to HTML

Alternatively, if you want, you can convert your PowerPoint to HTML by using online convertors. Here we present two online convertors. So, let's begin the online conversion journey!

1. Convertio

Convertio is an online tool that converts in different formats. It supports more than 200 formats. But our today's goal is to export PowerPoint to HTML, so we look at these conversion tools from this aspect. Convertio is a user-friendly online tool that simplifies the PowerPoint to HTML conversion process.

You can convert PPT to HTML by visiting its website and selecting the desired format. It's so simple.

Zamzar provides another convenient online solution for exporting PowerPoint to HTML. With its intuitive design and diverse format support, Zamzar is a reliable choice. It's easy even for those new to the conversion process.

With these online tools and PowerPoint's own functionality of "Save PowerPoint as HTML," you can efficiently convert your presentations into web-ready content to expand your reach and engagement possibilities.

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1. Can you embed a PowerPoint in HTML?

Yes, you can embed a PowerPoint in HTML. Although, there are different methods to perform this action. Here's how to do it, follow the below simple method step-by-step.

Here's how to embed a PowerPoint presentation into your website without any copied content:

Step 1. Launch the "PowerPoint Web version" using your web browser. Navigate to the "File" section, where you'll find the "Open" option. Here, select the specific presentation you wish to embed into your website.

Step 2. Once again, access the "File" menu, but this time, choose the "Share" option.

Step 3. A "drop-down menu" will appear; click on "Embed." Give it a few moments, and a "new menu" will materialize. Click on "Generate." This will trigger a preview of your presentation to appear on your screen.

Step 4. Tailor the dimensions of your presentation to match the preferences of your target audience.

Step 5. Moving on, locate the "Embed Code textbox." This is where you'll find the code necessary for the embedding process. Copy this code.

Step 6. Navigate to your website's content management system or HTML editor. Find the appropriate section within the body of your webpage where you intend to display the PowerPoint presentation.

Step 7. Paste the copied code into this designated section.

Step 8. Once the code is in place, ensure to save your website's content.

2. How do I turn a PowerPoint into a link?

You can turn a PowerPoint into a link using OneDrive. Follow the steps:

Step 1. Store your PowerPoint Presentation in OneDrive.

Step 2. Once you store PPT in OneDrive, right-click on it and choose "Share" from the menu.

Step 3. Select a level of permission, such as "Anyone with the link," or perhaps limit it to individuals within your organization. Additionally, you have the power to manage whether individuals can edit the document or solely access it for viewing.

Step 4. Click "Apply."

Step 5. Enter names and a message. This is optional.

Step 6. Click "Send." Alternatively, you can click "Copy" to copy the link and share it with anyone.

In today's interconnected digital landscape, seamlessly sharing your insights and ideas is a cornerstone of effective communication.

PowerPoint excels in crafting impactful presentations, but the challenge emerges when it's time to share them online. This guide illustrates the path to effortlessly uploading PowerPoint presentations to web pages and solves the complex process of converting PowerPoint presentations into HTML format.

Throughout this journey of PowerPoint to HTML conversion, you've gained invaluable skills. From saving presentations as HTML to utilizing online converters, you've acquired the tools to transform your content into web-compatible formats.

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• 1. How to Export PowerPoint to Keynote (Step-by-Step)
• 2. How to Export PowerPoint Notes to Word Mac (Step-by-Step Guide)
• 3. How to Export Excel to PowerPoint [Step-by-Step]
• 4. How to Export PowerPoint to Google Slides [Step-by-Step Tutorial]
• 5. How to Export One Slide from PowerPoint: A Step-by-Step Guide
• 6. How to Export High-Resolution Images from PowerPoint [Step-by-Step Guide 2024]

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How to Display PPT Files in HTML Format

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PowerPoint 2007 saves presentations as Web pages, converting files to HTML with a single step. PowerPoint 2010 disabled this function, but it saves presentations as images which you can embed using the HTML format. Though readers will not be able to copy text, they will be able to view and read the slides. For example, you can share the outline of speech that you delivered or include slides from a presentation on your company's services.

Save As HTML (PowerPoint 2003 and 2007)

Press "Alt-F-A" to open the "Save As" dialog box.

Click the "Save As Type" drop-down box. Select "Single File Web Page" from the drop-down menu.

Click "Save."

Embed as Images (PowerPoint 2010)

Press "Ctrl-Shift-S" to open the Save As dialog box.

Click the "Save as type" drop-down box. Select "PNG Portable Network Graphics Format" from the menu.

Click "Save" to open a new dialog box.

Click "Every Slide." Click "OK."

Transfer the new image files to your site's directory using your FTP client.

Open your HTML document using a text editor such as Notepad or an HTML editor such as Dreamweaver.

Insert each PNG file into your HTML code where you want it to appear on your Web page. If the images are in the same directory as the page, use the following code for the first slide:

<img src="Slide1.png" alt="1st Slide">

• Microsoft: Save a Presentation as HTML or MHTML
• Microsoft: Discontinued Features and Modified Functionality in PowerPoint 2010
• Microsoft: Save a Picture as a JPG, GIF, or PNG
• PowerPoint 2010 Bible; Faithe Wempen
• HTML & XHTML: The Definitive Guide; Chuck Musciano and Bill Kennedy
• HTML, XHTML, and CSS Bible; Steven M. Schafer

Ryan Menezes is a professional writer and blogger. He has a Bachelor of Science in journalism from Boston University and has written for the American Civil Liberties Union, the marketing firm InSegment and the project management service Assembla. He is also a member of Mensa and the American Parliamentary Debate Association.

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• 1 How to Create an EMF Format File
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How to Convert HTML Pages Into Powerpoint: A Step-by-Step Guide

Converting HTML pages into PowerPoint presentations can seem like a daunting task, but with the right tools and guidance, it can be a breeze. The process involves saving the HTML file, opening it in a compatible program, and then exporting or saving it as a PowerPoint file.

After completing these steps, you will have a fully functional PowerPoint presentation based on the content of your HTML page. This can be used for presentations, meetings, or any other scenario where a PowerPoint is needed.

Introduction

HTML and PowerPoint are two very different beasts in the world of digital formats. One is a markup language used for creating web pages, and the other is a presentation program designed to display slide shows. But what if you want to merge the two? What if you want to take that sleek, informative HTML page and convert it into a PowerPoint slide for an upcoming meeting or presentation? It’s more common than you might think, and it’s not just tech wizards who need to know how to do it. Teachers, business professionals, or anyone who needs to present web content in a more formal setting could benefit from understanding how to convert HTML pages into PowerPoint.

This might seem like it’s in the realm of the tech-savvy only, but fear not! With a few simple steps, practically anyone can transform their web content into a polished PowerPoint presentation. And why go through all this trouble? Well, PowerPoint presentations are a staple in the professional world. They’re an excellent way to present information in a clear, concise, and visually appealing manner. Converting an HTML page to PowerPoint can save you time and effort in recreating the content and ensures you maintain the original web format’s design and interactivity.

Step by step tutorial: Converting HTML Pages Into PowerPoint

Before you begin, make sure you have the HTML file you want to convert saved on your computer.

Step 1: Open the HTML file in a web browser

Open the HTML page in a web browser of your choice.

While this might seem like a no-brainer, it’s an essential step. Viewing your HTML page in a web browser allows you to see how it will look once it’s converted into a PowerPoint slide. Take note of any interactive elements, as these may not carry over during the conversion process.

Step 2: Copy the content of the HTML file

Select and copy the content you wish to convert from the web browser.

Copying the content is as simple as highlighting what you need and pressing Ctrl+C or right-clicking and selecting ‘Copy’. Remember that not all elements may copy over correctly – things like animations or certain interactive elements might not translate into PowerPoint.

Step 3: Paste the content into PowerPoint

Open PowerPoint and paste the copied content into a new slide.

After copying the content from your browser, switch over to PowerPoint and press Ctrl+V or choose ‘Paste’ from the right-click menu. Your HTML content should now appear on the slide. If it doesn’t look quite right, you might need to make some manual adjustments.

Additional Information

When converting HTML pages into PowerPoint presentations, there are some additional considerations you might need to keep in mind. For example, the compatibility of the web browser and PowerPoint version you’re using could affect the outcome of your conversion. Advanced HTML features like CSS (Cascading Style Sheets) styling, JavaScript functionality, or embedded media might not transfer seamlessly into PowerPoint, which could lead to additional manual tweaking post-conversion.

Another tip is to consider the purpose of converting your HTML into a PowerPoint presentation. Is it for a one-time meeting, or will it be a template for future use? This could affect how much time and effort you’re willing to put into the conversion process. Lastly, always make sure to preview your PowerPoint presentation after conversion to check for any inconsistencies or errors that might have occurred during the process.

• Open the HTML file in a web browser.
• Copy the content of the HTML file.
• Paste the content into PowerPoint.

Frequently Asked Questions

Can i convert an entire html website into powerpoint.

No, you cannot convert an entire website into PowerPoint at once. You’ll need to convert each page individually.

Will the hyperlinks in my HTML page work in PowerPoint?

Yes, hyperlinks generally carry over during the conversion and will be clickable in your PowerPoint presentation.

What should I do if the formatting isn’t correct after pasting into PowerPoint?

You may need to manually adjust the formatting in PowerPoint to match the original HTML content.

Can I convert HTML to PowerPoint on a Mac?

Yes, the process is similar to that on a Windows PC, using a web browser and PowerPoint for Mac.

Will animations in my HTML page convert to PowerPoint?

Most animations will not carry over during conversion and will need to be re-created in PowerPoint.

Transforming HTML pages into PowerPoint presentations can seem tricky, but it’s actually quite straightforward once you know the steps. This skill can be a game-changer for anyone who needs to present web content in a more traditional or formal format.

Of course, it’s not without its limitations, and some manual tweaking might be necessary to get things just right. But the ability to seamlessly convert HTML to PowerPoint opens up a world of possibilities for presentations, lectures, and meetings. So, give it a try – who knows, it might just be the time-saving hack you’ve been looking for!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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How to deal with missing fonts when saving PowerPoint 365 presentation

I am editing a presentation, in PowerPoint 365 app, based on some old one, probably created by some Apple user. Each and every time when I am saving changes, I see this annoying dialog:

There seems to be no way to get rid of it:

• No way to trigger font substitution (tried Ctrl + A on each and every font and changed font of each and every element to "Arial")
• PowerPoint itself also seems to be not making any substitution 1
• No checkbox to ignore and never ask again

Is there anything I can do about it? Or am I forced to see such dialog each and every time I am saving changes to this presentation?

1 I recall that other Office products / versions shows such dialog only once; after acknowledge file is saves with missing fonts information stripped off.

• microsoft-powerpoint

From Microsoft Help on Microsoft 365 , this can happen in two situations. In case of:

• an unsupported type of font, such as Adobe PostScript Type 1 or Apple Advanced Typography ,
• a supported type of font where permission to embed the font wasn't granted by the document creator.

In this situation to remove embedded fonts:

• Open the presentation file.
• Go to File menu, select Options and Save on the left side.
• Under Preserve fidelity when sharing this presentation , clear the Embed fonts in the file option:

The next time the presentation file is saved, any embedded fonts will be removed from the file and you will no longer see above mentioned dialog box.

This, sadly, seems to be impossible for document template, so must be repeated for each and every document, where you're getting the warning dialog during save.

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Not the answer you're looking for browse other questions tagged fonts microsoft-powerpoint office365 ..

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Embed a Powerpoint in a Web Page

Is there any way to embed a PowerPoint slide show in an HTML page using just the standard tags etc? I tried using a iframe, but that just results in the PowerPoint being downloaded.

I am looking for a way to show the slide show using only standard stuff. I realize I could use google docs or flash or something, but I'd rather have a simple implementation.

Does the web just not know how to process a PowerPoint presentation?

• possible duplicate of Embed Powerpoint into HTML –  Marko Commented Aug 18, 2011 at 0:29
• 2 I said I do not want to use google docs. –  Snowy Coder Girl Commented Aug 18, 2011 at 0:30
• 1 It lists other possible solutions, look at the answers below the accepted one. –  Marko Commented Aug 18, 2011 at 0:31
• I saw ones about Flash and other applications, but I'll look deeper some more. –  Snowy Coder Girl Commented Aug 18, 2011 at 0:37
• Google docs is the simple implementation. –  djlumley Commented Aug 18, 2011 at 2:11

11 Answers 11

Plain and simple...this is the best method to embed any Microsoft or Adobe file into a HTML website.

• 2 I wonder why the hell your answer doesn't get more upvotes. It's the closest one to the original intention of the asker. –  EugZol Commented Oct 18, 2017 at 16:34
• 6 This answer won't work for presentations on an internal website. –  NetMage Commented Aug 2, 2019 at 19:53
• 3 <iframe width="100%" height="630" src=" docs.google.com/viewer?url=your_file&embedded=true " ></iframe> –  Alexis Cabrera Mondeja Commented Apr 6, 2020 at 1:53
• 1 JS var url = encodeURIComponent(originalURl); HTML: <iframe src=' view.officeapps.live.com/op/embed.aspx?src=$ {url}' width='100%' height='600px' frameborder='0'> –  Anil Commented May 7, 2020 at 15:12
• 3 As of 2022, I can't get the above answer to work. I've updated the url to a real deck in the github sharepoint that I uploaded. I assume the view.officeapps.live.com/op/embed... isn't there any more. –  Lance Kind Commented Feb 24, 2022 at 16:50

Just to update this question - as there is a new way to embed Powerpoints in a web page. If you have an account on OneDrive , do the following using Powerpoint Online (accessing Powerpoint via the browser) to embed a Powerpoint:

• 2 this was unexpectedly easy! –  Gregg Bursey Commented May 11, 2017 at 21:37
• Hey, please give me solution for without putting ppt on the drive and take from the server then how do they do it? –  user7918630 Commented Sep 7, 2017 at 10:22
• 1 requires viewers to have a microsoft account. not a good solution for a public website. –  sspence65 Commented Dec 22, 2020 at 10:44

Web browsers don't understand power point, but there are solutions besides Flash.

You could export it to HTML or a PDF. Or you could also upload to site like slideshare and make use of their players which are built for this problem.

• 1 +1, thanks for the help. I have decided to use YouTube (see answer). Thanks again. ^_^ –  Snowy Coder Girl Commented Aug 18, 2011 at 2:07
• Hey, please give me solution for without putting ppt on the drive and take from the server then how do they do it? –  user7918630 Commented Sep 7, 2017 at 10:23

I have decided to take a hack route and upload the powerpoint onto YouTube and then just include the youtube video in the iframe.

I know, it's cheap, but it's also easy.

I eventually checked my page as XHTML Strict, which does not support the <iframe> tag. So I used the object tag instead.

I tried answer posted by Shane, which looks exactly right and how MS used to have PPT viewing online earlier but it didn't worked for me. After doing some research I found out that the link has changed a bit.

So use: https://view.officeapps.live.com/op/ view.aspx instead of https://view.officeapps.live.com/op/ embed.aspx

Note: Link to PPT need to be publicly accessible.

• 2 I like more google docs viewer works with docs, pptx, pdf, etc. <iframe width="100%" height="630" src=" docs.google.com/viewer?url=your_file&embedded=true " ></iframe> –  Alexis Cabrera Mondeja Commented Apr 6, 2020 at 2:05
• Animations and effects present in a PPT won't work with google docs viewers. –  SumitK Commented Apr 7, 2020 at 6:29
• But you can use "Open With" and use Google presentations App. –  Alexis Cabrera Mondeja Commented Apr 8, 2020 at 14:07
• I'm not sure if that can be done directly via a link like we can with MS. Also I believe to use Google Slides user need to be signed in with an Google account. –  SumitK Commented Apr 9, 2020 at 15:21

Use Microsoft skydrive, upload your power point to this site and use this code

http://skydrive.live.com/redir.aspx?cid=20f065afc1acdb2e&page=view&resid=20F065AFC1ACDB2E!723&parid=20F065AFC1ACDB2E!719 is the URL of the powerpoint file.

You have to replace SD20F065AFC1ACDB2E!723 for your own string of the corresponding URL

• <iframe src=" r.office.microsoft.com/r/… " width="402" height="327" frameborder="0" scrolling="no"></iframe> –  Carlos Soto Johnson Commented Jul 8, 2012 at 4:13
• Look the code of this site, crc.tc/powerpointDemo.html and replace SD20F065AFC1ACDB2E!723 with your own power point skidrive URL identifier –  Carlos Soto Johnson Commented Jul 8, 2012 at 4:21

Upload a PowerPoint document on your Google Drive and then 'Share' it with everyone (make it public): Sharing your pptx doc

Then, go to File > Publish to the web > hit the publish button.

Go to Embed and copy the embed code and paste it to your web page

Copy embed code

Works Best for me.

Goto MS View Office Documents Online Page

Enter link to PPT file Note: This link should be publicly Accessible

Click on Create URL.

Link to view office documents online will be generated.

Paste this link to any webpage or as iframe src attribute.

You are all set!! :)

I was able to do this by saving the PPT as an mp4 (Save As > MPEG-4 Video (*.mp4)) and then using the video tag.

If you are using Google slides you could easily publish it on the web and also embed the slide in an iframe.

Go to google slides -> file-> sharing -> embed and copy the code

and then in your HTML file use the below code to show slides in fullscreen mode.

why not use prezi, I just use it in my work, very easy and useful.

Not the answer you're looking for? Browse other questions tagged html powerpoint or ask your own question .

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Save your presentation in a different file format

You can choose which file format (such as .pptx or .odp) you want to be the default when you're saving your presentations.

Note:  Not all features are supported in OpenDocument format. For more info, see Use PowerPoint to open or save a presentation in the OpenDocument Presentation (.odp) format .

Switch your default file format

Select File > Options .

Select Save .

Under Save presentations , in the Save files in this format list, choose the file format you want to use by default.

Use PowerPoint to open or save a presentation in the OpenDocument Presentation (.odp) format

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How to fix PowerPoint Cannot Save File Error

Have you come across an error stating PowerPoint cannot save the file while trying to save the presentation after finishing your work?

Once you see this error, you will not be able to save the presentation file as the only option would be to close the application which would mean losing the entire presentation. This error is seen after editing a presentation and trying to save it. Due to this, the PowerPoint presentation becomes corrupt and there is no data in it.

Usually, the error messages displayed are as below:

“PowerPoint found an error that it can’t correct. You should save presentations, quit, and then restart PowerPoint”

“File is corrupt and can’t be saved”

“Filename is currently in use. PowerPoint can’t modify it at this time”

Users have reported different reasons for this PowerPoint Can’t Save error:

1. Improper use of PowerPoint Application.

2. Using corrupted images or other attributes in any of the slides.

3. Saving the file on a bad sector.

4. Incorrect installation of PowerPoint.

There can be several more reasons for PPT corruption. But with the right approaches mentioned below, you will be able to resolve the error.

Table of Contents

Method 1 – Save the file to a new PowerPoint Presentation

1. After you finish editing the PPT and in the case, an error pops up, click Cancel for the saving option. Open a new PowerPoint file by typing PowerPoint in the search box located on the taskbar.

2. A new PowerPoint window opens up. Select View and then click on Slide Sorter .

3. Switch back to the previous presentation and select Slide Sorter as well.

4. Press Ctrl + A  to select all the slides in this presentation. Copy all the slides by pressing Ctrl + C keys.

5. Return to the second PowerPoint window, press Ctrl + V to paste the copied slides into this new presentation.

6. Save this second PowerPoint under a new name . After saving using a new name, the presentation should work without throwing any saving errors.

Method 2 – Verify your PPT for corrupted slides/images

Users have found that when there are issues with saving a PowerPoint file, it always good to check if there is any slide that causing this save feature to break down . Certain types of diagrams or images can cause this problem.

If there is a slide or group of slides that cannot be copy-pasted, delete the diagrams and images from those slides and save the file. Removing these problematic objects may correct the issue at hand.

Method 3 – Sign out of your Account in PowerPoint

Some users have tried signing out of PowerPoint and signing in back again which helped solve this issue.

1. In the PowerPoint file,  go to the File menu and click on Account . Now click on the Sign out button to sign out of your Microsoft account.

2. Sign in again into your account and check whether it helped.

Method 4 – Repair PowerPoint using Quick Repair

1. Open Run windows by pressing Windows key +  R . Type appwiz.cpl and press Enter to open Programs & Features .

2. In Programs & Features , look for Microsoft Office or Microsoft 365 . Select it and click on Change located at the top of the list of programs. If prompted by UAC to allow the app to make changes to your device, click on Yes to continue.

3. Select Quick Repair and click on Repair to move to the next step. Wait for some time until the repair finishes.

4. Restart your system and check whether the problem has been solved.

5. If the quick repair did not work, try using the Online Repair option and check if you can save your presentation now.

Method 5 – Disable Preview Pane in File Explorer

In the File Explorer , if the Preview Pane is enabled , the feature counts as another user having the file open before you. As a result, the file is placed in read-only mode by the system.

1. Open File Explorer and click on View .

2. Deselect the Preview Pane tab.

Users have found this helpful to bypass the glitch and resolve the Can’t save file Error .

Method 6 – Remove ActiveMovie control added to Microsoft Visual Basic userform in PowerPoint

If you are using any Visual Basic UserForm with ActiveMovie control in your presentation, then you need to remove it and check whether it resolves the error.

1. When the error displays while saving the PowerPoint file, don’t continue just click on Cancel . Open Visual Basic Editor  in Powerpoint using Fn + Alt + F11 keys.

2. Select the UserForm with ActiveMovie control.

3. Go to the File menu and select Remove UserForm name  and then click on No in the dialog that appears next asking whether “Do you want to export UserForm before removing it?”.

4. Press Alt + Q in the Visual Basic Editor to   Close and return to Microsoft PowerPoint and close PowerPoint from the File menu of the current presentation. Check if the file cant save error is resolved.

Method 7 – Uninstall and perform a fresh new install of PowerPoint

1. Open Settings using the Windows key + I together. Look for Apps in the list of options.

2. Search for Microsoft Office in the list of apps, in the Apps & Features window. Select Microsoft Office and click on Uninstall .

3. On the confirmation prompt that pos up, select Uninstall .

4. Sign in to your Microsoft account using the web browser. Click on Install Office to download the installation file to your PC.

5. Double-click on the installation file and follow the on-screen instructions of the setup wizard. Restart your system and check if PowerPoint is able to save without any errors.

Thanks for Reading.

We hope that our solutions helped you fix this file-saving error and you were able to save your presentation quickly. Leave us a comment if there are any suggestions on how to deal with this error.

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6 Ways to Fix Microsoft PowerPoint Not Saving Files on Windows

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.

• Ensure your PowerPoint presentation is not open in another program on your PC.
• If PowerPoint is not saving a specific PPT, copy the slides into a new file and try saving it.
• Run the Office repair tool if you experience problems saving PowerPoint files.

Fix 1: Ensure the File Is Not Opened Elsewhere

Having a PowerPoint file open in multiple apps can prevent you from editing it. To avoid this, ensure your presentation isn’t open in any other program.

Such issues can also arise if the file is opened in File Explorer’s Preview Pane. Several users on the Microsoft forums reported fixing the problem by disabling the Preview Pane in File Explorer. You can also try it.

Step 1: Press the Windows + E keyboard shortcut to open File Explorer.

Step 2: Click the View menu at the top, go to Show , and deselect Preview pane . After this, try saving your file and see if it works.

Fix 2: Save the File in Another Location

A lack of relevant permissions to access a specific directory on Windows could prevent PowerPoint from saving files. To fix this, try saving the file in a different directory.

In the PowerPoint app, press the Ctrl + Shift + S keyboard shortcut to bring up the Save As dialog box. Select a new location for the file and hit Save .

If you can’t save the file in the PPTX format, use the “Save as type” drop-down menu to select PPT and hit Save .

Fix 3: Copy Your Presentation to a New File

If PowerPoint is having trouble saving a specific PPT, there might be a problem with the file itself. You can resolve the issue by copying the slides from the problematic PowerPoint file and pasting them into a new file. Here are the steps for the same.

Step 1: Open your PowerPoint file and select any slide. Then, press Ctrl + A to select all the slides.

Step 2: Right-click on your selection and choose Copy .

Step 3: Press Ctrl + N to create a new PowerPoint file, and press Ctrl + V to paste your slides.

Step 4: Press the Ctrl + S keyboard shortcut and save your file.

Fix 4: Remove ActiveMovie Control From Microsoft Visual Basic Userform

Another thing you can do when PowerPoint displays the “An error occurred while PowerPoint was saving the file” message is to remove the ActiveMovie control from Microsoft Visual Basic Userform. Here’s how to go about it.

Step 1: In the PowerPoint app, switch to the Developer tab and click on Visual Basic .

Step 2: Click on the Insert UserForm icon on the toolbar and select UserForm .

Step 3: Click the File menu at the top and select Remove UserForm .

Step 4: Select No to continue.

Step 5: Click on the File menu again and select Close and Return to Microsoft PowerPoint .

Try to save your file once again and see if it works.

Fix 5: Sign Out and Sign Back In

Authentication problems with your Office account can sometimes prevent PowerPoint from saving your files. You can sign out and back in to the app to fix the problem.

Step 1: Open the PowerPoint app and click on the File menu at the top.

Step 2: Switch to the Account tab and click on Sign out .

Sign back into the app with your account and check if the issue persists.

Fix 6: Run the Office Repair Tool

Running the Microsoft Office repair tool effectively fixes issues with Office apps like PowerPoint. So, if nothing works, run the Office repair tool as a last resort.

Step 1: Right-click on the Start icon and select Installed apps from the list.

Step 2: Locate the Microsoft Office suite on the list. Click the menu icon next to it and select Modify .

Step 3: Select Online Repair and click Repair .

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Last updated on 03 July, 2024

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How to Fix the PowerPoint Font Not Available Saving Error

If you’re seeing a “font not available” error message when you save in PowerPoint, you’ll need to fix the problem using the steps in this guide.

Making a PowerPoint presentation, it’s easy to fall into boring cliches and avoid making something that is truly unique. As a teacher, I used PowerPoint a lot during classes , and I always tried to make the presentations exciting for my audience by using my own style of branding, including my own fonts. Bringing those fonts to other PCs I used was a different matter, however. I’d often see a “font not available” error when I would save my PowerPoint presentation in a classroom after I worked on it at home. There’s an easy fix, however, if this happens to you—I’ll explain what you need to do to fix this problem below.

Remove Any Third-Party Fonts From Your PowerPoint Text

Can’t load the right fonts in your PowerPoint presentation? For the best compatibility, you can always try and remove them. Removing third-party fonts from your presentation will ensure that your text appears properly , no matter what device you’re using.

When in doubt, stick to the basics. Fonts like Times New Roman, Arial, or Calibri are basic fonts that are typically available on all of the systems you’ll likely be using. To replace these fonts quickly, you can use PowerPoint’s Replace Fonts tool.

• First, open your PowerPoint presentation.
• Click on the Home tab.

• In the Replace Font box, choose the “unusual” font that you want to replace in the Replace drop-down menu.
• Select a basic font like Arial, Times New Roman, or Calibri using the With drop-down menu.

• Repeat the process with any other fonts you want to replace, then press Close . Once the fonts have been replaced, click File > Save to save the file with the updated fonts.

How to Embed Third-Party Fonts in PowerPoint

If you’re saving a PowerPoint file but the fonts are not available, you’ll need to make sure that embeddable fonts are used . You’ll need to do this from a device that has the correct fonts in place—otherwise, the steps won’t work.

• Click File > Options and click on the Save category on the left.

• Choose OK to apply these settings.
• Next, press File > Save to re-save the file.

Embedding the fonts will increase the file size of your PowerPoint presentation , but will allow you to use your third-party fonts in your presentation, no matter what device you use. If you find that the file becomes too large, you can reduce the number of custom fonts you’re using. This will help to keep the file size manageable.

How to Copy Slides to a New PowerPoint Presentation File

Still having trouble? When I can’t fix a PowerPoint problem like this font error message, I usually copy my slides to a new file. This always helped to resolve any mismatch errors that might have occurred between working on it on my home PC and then moving it to my classroom PC.

To copy your slides to a new presentation file, follow these steps.

• Open the presentation with the error in PowerPoint.

• In the thumbnails pane on the left, select the slide you want to copy.
• For multiple slides, press and hold Shift , then click on the first and last slides in the sequence you need.

• Once pasted, click File > Save to save the new file.

Creating the Best PowerPoint Presentations

As long as you remember to embed your fonts into your presentation file, you shouldn’t see the PowerPoint font not available error appear again. If it does, you’ve probably got a permissions issue, or you need to repeat the steps above to fix the problem.

Don’t think fonts are the problem with your presentation? You don’t need to use your own custom fonts to make an impact. Keep it simple, keep it engaging, remember your audience, and, whatever you do, don’t go overboard with the animations—unless your audience loves them, that is!

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How to Recover Unsaved PowerPoint from Windows PC

Can I recover unsaved PowerPoint from Windows computer? In this post, you can learn some tricks to safely recover unsaved PPT or PPTX files from Windows.

By Lucas / Updated on August 13, 2024

Way 1. Restore unsaved PPT/PPTX from Recent Files Folder

Way 2. recover ppt, pptx files using windows file recovery, way 3. recover ppt, pptx files from temp folder, way 4. recovering ppt, pptx files with auto-recovery, way 5. recover unsaved powerpoint (ppt, pptx) files with data recovery tool, overview of powerpoint files.

The primary file extension for PowerPoint presentations is PPT, which is an abbreviation for the Microsoft PowerPoint Presentation binary format. The software is frequently employed to create presentations for educational and commercial purposes. Texts, images, videos, and slides are all preserved within the PowerPoint file.

Nevertheless, the default file format for Microsoft PowerPoint has been PPTX since 2007, and subsequent versions have since supplanted it. It compresses files by integrating both XML and ZIP formats. Slide presentations in the PPTX file format can only be viewed by users with older versions; they cannot be edited.

PowerPoint presentations are both efficient and beneficial. They provide visual support for discussions, lectures, and other events. The loss of critical information can result from the deletion or loss of these files. Numerous data recovery methods can be employed to address these circumstances.

5 ways to recover unsaved PowerPoint

In this part, we’ll help you retrieve unsaved PowerPoint files on your PC.

Step 1. Open the windows menu and type in File History. This will open up the control panel.

Step 2. Make sure you have turned on the File History option. If not, select an internal or external drive to which you want to back up your information, and turn it on.

Step 3. Now, click on the Restore personal files option.

Step 4. Go through available backups and locate the PPT or PPTX file you want to recover.

Step 5. Once you’ve found your file, click on the green recover button at the bottom. Your file will be restored to its original location.

You can get Windows File Recovery from the Microsoft Store for free. It is Microsoft's command-line recovery tool. Users must enter the appropriate command prompt to get back lost files because it doesn't have a graphical user interface. This tool helps you get back lost info and works with many file systems and types.

Step 1. Download Windows File Recovery from the Microsoft Store and Install it on your PC.

Step 2. Launch Windows File Recovery and click the Run as administrator option. Once the Command Prompt window opens, enter the command in the following format:

winfr source-drive: destination-drive: [/mode] [/switches]

You need to specify a mode in the format mentioned above, according to what’s suitable for your file system. You can use two basic modes to recover files – Regular and Extensive.

You can also mention any specific file extensions according to the files you wish to retrieve. For instance, enter a similar command to retrieve PPT, PPTX files:

winfr C: E: /extensive /n *.ppt /n *.pptx

Note that the source and destination drives must be different. After you’ve entered, Microsoft automatically creates a recovery folder on the destination drive.

Step 3. Now, enter Y to start the recovery operation. This may take some time, depending on the size of your source drive and your recovered files will be saved on the destination drive.

Another way to get back PPT and PPTX files that you haven't saved is to use the temporary files folder. This temporary area in Windows is where files from different programs can be saved.

Step 1. Press Win + R and type in %temp% in the Run prompt.

Step 2. Once you run the command, the folder window will open in File Explorer. To narrow down your search options, you can filter through the results by using the following extensions – *.pptx, *.ppt, ppt*.tmp .

Step 3. If the presentation is located within the temporary files folder, it should show up in the results and it’ll be possible to recover it.

PowerPoint has tools that can help you get back files that you have lost or not saved yet. Since 2010, all versions have had both the Auto Recovery and Recover Unsaved Presentations options. The first one automatically saves the file you're working on at set times. Both of these tools help the user make sure they have a place where they can get back lost files.

When you work on a PPT or PPTX file and don't save it yet, PowerPoint makes a temporary folder to save it. Your file might be in the Auto-Recover File Location, which you can find. But make sure that the Auto-Recover information option is turned on before you can use this tool.

Step 1. To check AutoRecover on Windows: Open File > Options > Save > Save Presentations > Save Auto-Recover info.

Tip: If PowerPoint or your system crashes while you’re working or before you have the chance to check a saved version, you can go to: Open File > Info > Manage Versions > Recover Unsaved Presentations.

If you lose your unsaved PowerPoint files because of a system crash, PC problems, or a disk data wipe, you should use a data recovery tool as your first option. This is because you are likely to lose more files than just your PPT files in these situations. Yes, data recovery tools can get back your lost files as soon as possible. But if you do more work after the fact, you might overwrite some data, which will make recovery tools less useful.

AOMEI FastRecovery can get back PPT and PPTX files and other files in an easy-to-use interface without having to go through a lot of steps. It doesn't require you to find and restore the target files at the same time as the built-in tool does; it can quickly scan and find the files you want to restore.

It works with all versions of Windows and makes it easy to get back lost files from SSDs , HDDs, SD cards, USBs, and more.

Step 1. Install and launch AOMEI FastRecovery. Choose the exact partition or disk where your data lost and click Scan.

Step 2. Then, the recovery tool start to scan and search. lt will execute the “Quickly Scan" first for finding your deleted data fast, and then execute the “Deep Scan" for searching other lost data.

Step 3. Once the scan is completed, all deleted files, recycle bins and other missing files will be displayed. Please select the file you would like to recover and then click "Recover".

Step 4. Then, select a folder path to save your recovered files.

Step 5. Wait patiently for this process of recovering ends.

To recover unsaved PowerPoint, we offer you 5 solutions that can help you save your lost data. We suggest you don't do other operations when you find your PPT document disappears but it's unsaved. Normally, Microsoft Office has automatic save when you're using it. So, you can try the PPT tool first. If it's not working, AOMEI FastRecovery will help you. This powerful tool can quickly retrieve lost files from hard disks and portable devices, you can trust this tool to avoid data loss in most spots.

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7 microsoft 365 hacks you didn’t know you needed.

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Mail merge is more useful than you think: 4 practical uses, how i turned a raspberry pi into a bluetooth smart speaker, quick links, double-click format painter, use version history, use the in-app search bar, use the mobile apps, password-protect your work, check accessibility, use the onedrive personal vault.

With the Microsoft 365 suite being such a comprehensive collection of complex programs, sometimes it's easy to miss some of the handiest tricks. I've brought together a few that I find the most useful, and hopefully, they'll make your Microsoft 365 experience more secure, efficient, and enjoyable.

In this article, I'll cover six of the most commonly used Microsoft 365 apps—Word, Excel, OneNote, PowerPoint, Outlook, and Teams—and explain which hacks work best with each app.

Works in Excel, Word, OneNote, and PowerPoint.

The Format Painter is an invaluable time-saver, as it allows you to duplicate formatting from one element to another. However, if you need to duplicate that formatting to many other elements, clicking the Format Painter tool each time takes too long.

Instead, there's a way to keep the Format Painter active as you go through your work and apply the copied formatting to anything you click. First, select the text, cell, image, or graphic containing the formatting you wish to duplicate (such as bold, border, and font size), and then double-click "Format Painter" in the Home tab.

Then, click the text, cell, image, or graphic where you want that formatting to apply, before repeating the process on all the other required elements.

You'll notice that your cursor will remain a Format Painter, and the Format Painter button will remain selected, until you press a key on your keyboard or click the Format Painter button again.

As of August 2024, you can't format text in To Do, the double-click Format Painter doesn't work in the early-2024 Outlook release. You can't use the Format Painter in Teams, because it's not a necessary tool for this program.

Works in Word, Excel, and PowerPoint.

Accessing a file's Version History can be a vital capability of the Microsoft 365 suite in various situations:

• You might remember and prefer a previous version of the work you are creating.
• If you made a significant mistake and want to revert to the pre-mistake copy of the file.
• If you have shared a file and want to see the changes made, you can do so with Microsoft 365's Version History.

If you have a Microsoft 365 Personal or Family account, you can view up to as many as 25 previous versions of a file. However, this feature only works for files stored in your OneDrive or SharePoint. If you sign in with a school or business account, the number of versions will depend on your administration settings.

To access your version history first, ensure you have the relevant file open. Then, click the file name at the top of your screen, and click "Version History."

You can then click through the changes using the right and left arrows in the Version History sidebar, and you'll also see a list of the people who have made changes and when they did so.

When you choose and click a version in the sidebar, Word will show you a comparison between the latest version and the previous version you selected. If you're happy, click "Restore" in the yellow bar that appears along the top of your screen.

Since Outlook doesn't save individual documents and files to OneDrive, it's not necessary to restore historical versions, but you can restore deleted items from the relevant Outlook folder . To restore deleted lists in Microsoft To Do, open the Outlook desktop app, go to "Deleted Items," right-click the task, and click "Restore." It is not possible to restore deleted Teams chats, but you can restore deleted documents in your SharePoint .

Works in all apps, but more comprehensively in Word, Excel, PowerPoint, and OneNote.

The search bar in Word, Excel, PowerPoint, and OneNote is more comprehensive than in the other apps:

• You can search for an action, such as "Paste," " Multilevel list ," or " View Macros ."
• The search bar will also let you find words, numbers, or characters within the file.
• The third result lets you view more comprehensive Help articles, which open in the sidebar on the right of your screen. OneNote also searches your Sticky Notes for the same search teams.

You can also access search bars in To Do, Outlook, and Teams, but these only let you search for content within the file, not actions or more comprehensive support. However, this can be particularly useful if your file contains large volumes of content.

You can get mobile apps for Word, Excel, OneNote, PowerPoint, Outlook, and Teams.

I use the mobile apps all the time, because it's great to be able to do work and home stuff on the go. Whether it's jotting down an idea on OneNote, sending an email on Outlook, viewing your accounting Excel spreadsheet, or re-reading an instructional PowerPoint, it's really convenient to have the apps in your pocket at all times. Just make sure you log in using the same account you used on your PC or tablet, and everything will sync nicely (providing you have internet—if you don't, the app will save any changes you make and sync when you re-establish a connection).

Works with Excel, Word, PowerPoint, and OneNote.

Password-protecting your work gives you extra peace of mind that it is safe, even if your device ends up in the wrong hands. And doing so is straightforward.

Click "File" in the top-left corner of your Excel, Word, or PowerPoint window, and choose "Info." Then, click "Protect Document," and "Encrypt With Password."

You will then be asked to type your password twice, and then you can click "OK." Remember to save your password somewhere safe!

The route for password-protecting in OneNote differs slightly. You can only password-protect a Section, not the Pages within a Section. To do this, right-click the relevant Section, and choose "Password Protect This Section."

You can then enter the password (twice) by clicking "Set Password" in the right-hand sidebar that opens.

In Outlook, you can encrypt outgoing emails, but you cannot add passwords to outgoing or received emails. You can't password-protect a Teams chat or folder, but you can limit file and folder permissions in SharePoint.

Works in Excel, Word, OneNote, PowerPoint, and Outlook (automatically).

Microsoft 365's Accessibility Checker ensures your work doesn't present possible issues for people with disabilities. It does this by setting certain rules, such as making sure all non-text content has alternative text, or that images or objects are in line with the text.

When activated, the tool returns errors (content that is impossible or difficult for some people to read), warnings (content that can be difficult to read), tips, and intelligent services (AI-automated accessibility-friendly content for you to review).

To use this vital tool, click "Check Accessibility" in the Review tab.

You will then see a report in the right-hand tab on your screen, where you can review the suggestions. An Accessibility tab will also open on the ribbon, where you can make changes to make your file more accessible.

In Outlook, the Accessibility Checker runs automatically in the background when you compose an email. If it detects accessibility issues, a MailTip prompts you to review and correct them before you send your email.

Teams does not have the Accessibility Checker tool.

You can store most file types in the Personal Vault, including files from all Microsoft 365 apps.

The OneDrive Personal Vault is a great way to store sensitive Microsoft 365 files (and other documents, such as a scan of your passport) with another layer of security. Once you've set up your Vault, you can access it through your fingerprint, facial recognition, or an additional passcode, and it will lock after a period of inactivity.

While you can add up to three files to your Personal Vault for free, a Microsoft 365 Personal plan will enable you to upload an unlimited number of items. You can access this on your PC or, as shown in the screenshot below, via the OneDrive app.

While many of the above hacks work on the apps' web-based versions, it's worth subscribing to Microsoft 365 , as the desktop apps offer more flexibility and a broader toolset than Microsoft 365 for the web.

• Microsoft 365
• Microsoft Office

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• Re: A PowerPoint saved as a PDF is missing content...

A PowerPoint saved as a PDF is missing content in Acrobat DC

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