screen sharing a powerpoint presentation

Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

How to Share PowerPoint on Zoom or Teams (Live PowerPoint)

Whether you’re delivering a pitch, teaching a class, or sharing insights with your team remotely, the ability to seamlessly share your PowerPoint presentations via online meeting platforms like Zoom and Microsoft Teams is crucial.

In this guide, we will walk you through the steps to share your PowerPoint slideshows on Zoom and Microsoft Teams efficiently and will also offer tips to ensure your presentations go smoothly.

We will walk you through the process, step-by-step. Let’s dive in.

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How to Share PowerPoint on Zoom

First, let’s see how to share a PowerPoint presentation on Zoom.

Step 1: Join or Start a Zoom Meeting

Begin by joining an existing meeting or starting a new one. Once you’re in the meeting, ensure your PowerPoint presentation is open on your computer.

Step 2: Share Your Screen

Look for the “Share Screen” button in the Zoom toolbar, usually located at the bottom of the meeting window. Click it to open the screen-sharing options.

Step 3: Select Your PowerPoint Window

In the screen sharing menu, you’ll see all the windows you have open. Select the window that displays your PowerPoint presentation. If you want to share sound from your presentation, don’t forget to check the “Share computer sound” option. Then, click “Share.”

Step 4: Present Your PowerPoint

Once you’ve shared your screen, start your PowerPoint slideshow as you normally would. Your participants will now see your presentation in full screen.

How to Share PowerPoint on Microsoft Teams

If you’re using Microsoft Teams, here’s how to share your PowerPoint presentation.

Step 1: Join or Start a Teams Meeting

Similar to Zoom, the first step is to join or start a meeting in Microsoft Teams. Have your PowerPoint presentation ready to go on your device.

Step 2: Share Content

In the Teams meeting controls, find and click on the “Share content” icon, which looks like an upward-pointing arrow or a square depending on the version.

Step 3: Choose Your PowerPoint File

Teams offers the option to share a PowerPoint file directly. If your presentation is recent, you might see it under the “PowerPoint” section. If not, you can browse for your file by selecting “Browse” and then either “Upload from my computer” or “OneDrive” if your file is stored in the cloud.

Step 4: Navigate Your Slides

After selecting your presentation, it will open in Teams. You can navigate through your slides using the arrow keys or the slide navigator within Teams. This method allows your participants to interact with the presentation if you’ve granted them permission.

10+ Tips for Sharing PowerPoint Presentations

1. check your internet connection.

A stable internet connection is crucial for uninterrupted presentations. Consider using a wired connection for better stability and to reduce the likelihood of connection issues.

2. Close Unnecessary Applications

Close all applications and browser tabs you don’t need during your presentation. This not only helps in reducing distractions but also conserves your computer’s resources, ensuring smoother performance.

3. Use Dual Monitors If Possible

Using dual monitors allows you to have your presentation on one screen and your meeting platform with notes on the other. This setup helps you manage your presentation more effectively while maintaining eye contact with your camera.

4. Familiarize Yourself with Platform Features

Take time to explore and understand the specific features of Zoom or Teams, such as how to switch between presentation modes or how to use in-meeting chat. This knowledge can help you navigate the platform confidently during your presentation.

5. Engage Your Audience

Keep your audience engaged by using interactive elements such as polls, Q&A sessions, or breakout rooms for discussions. Interaction helps maintain attention and fosters a more dynamic and memorable presentation.

6. Practice Screen Sharing Beforehand

Conduct a practice session to familiarize yourself with the screen-sharing process and to check the visibility and readability of your slides. This rehearsal can help you feel more confident and minimize technical glitches.

7. Have a Backup Plan

Prepare for the unexpected by having a backup of your presentation and any necessary platform alternatives ready. Whether it’s a PDF version of your slides or a secondary presentation tool, being prepared can save the day.

8. Optimize Your Presentation for Screen Sharing

Design your slides with screen sharing in mind. Use large, readable fonts and high-contrast colors to ensure your content is easily visible to all participants, even on smaller screens.

9. Mute Notifications

Turn off notifications on your computer and any other devices to prevent disruptions during your presentation. This includes email alerts, message pop-ups, and other notifications that could distract you or your audience.

10. Direct Attention with Annotations

Both Zoom and Teams offer annotation tools that allow you to draw attention to specific parts of your slide. Use these tools sparingly to highlight key points or to guide your audience through complex diagrams.

11. Share Only What’s Necessary

When sharing your screen, select the option to share only the PowerPoint window rather than your entire screen. This approach keeps your presentation focused and prevents accidental sharing of private information.

12. Ensure Good Audio and Lighting

Good audio and lighting are essential for keeping your audience engaged. Use an external microphone if possible, and position yourself in a well-lit area, ideally with the light source in front of you, to improve visibility.

Mastering the art of sharing PowerPoint presentations on Zoom and Teams can greatly enhance the impact and effectiveness of your virtual meetings.

By following the steps and tips outlined in this guide, you’ll be well-equipped to deliver engaging, seamless presentations that captivate your audience and communicate your message clearly.

How to Screen Share a PowerPoint Presentation in Zoom

Screen sharing a PowerPoint presentation in Zoom allows you to conduct engaging and interactive meetings and webinars. With just a few simple steps, you can share your slides and deliver polished presentations seamlessly over Zoom.

Step 1: Open Your Presentation in PowerPoint

First, open the PowerPoint presentation you want to share on your computer. Make sure to have the file ready before joining the Zoom meeting.

Once your presentation is open, you may want to start the slideshow to preview how it will look. To do this, go to the “Slide Show” tab and click on “From Beginning” or press F5.

Step 2: Join the Zoom Meeting

Next, launch the Zoom desktop client and join the meeting where you’ll be presenting. Make sure your microphone and camera are enabled as desired.

If you haven’t used Zoom before, you’ll need to sign up for a free account at zoom.us . The desktop app can also be downloaded from the Zoom website.

Step 3: Click on Share Screen

When you’re ready to present your PowerPoint slides, click on the “Share Screen” icon located at the bottom toolbar in your Zoom window.

Share screen

Step 4: Select Your PowerPoint Window

A window will pop up showing all the currently open applications and screens you can share. Select the window that shows your PowerPoint presentation. Make sure you pick the specific PowerPoint window otherwise other open windows and apps may also be shown.

If you don’t see the presentation, minimize the pop-up window and go back to your slides. Click on the Zoom window to bring the sharing options back up.

Step 5: Click on Share

Once you’ve selected the PowerPoint window, click on the blue “Share” button at the bottom right corner.

Your presentation should now be shared with the meeting and visible to all participants!

Step 6: Deliver Your Presentation

You can now deliver your presentation as normal while in slideshow mode. Use keyboard shortcuts or on-screen controls to navigate through your slides.

Press the left or right arrow keys to move between slides. Make sure you select the presentation window first before using keyboard controls.

Advanced Tips for Sharing PowerPoint in Zoom

Share only a portion of your screen.

If you only want to share the slideshow without other open windows and apps, go to the “Advanced” tab in the sharing options and select “Portion of Screen”. You can then select and resize the portion you want to share.

Use Presenter View (Dual Monitors)

For the best presentation experience, use dual monitors to share slides while viewing notes and controls on your screen. Activate PowerPoint’s presenter view before sharing.

Share Computer Audio

To share audio and video clips within your presentation, check the boxes next to “Share Computer Sound” and “Optimize Screen Sharing for Video Clip” in the sharing options.

Allow Participants to Share

As the host, you can allow meeting participants to also share their screens by enabling screen sharing in your Zoom settings or via in-meeting controls.

We hope this guide covered the essentials for seamlessly screen sharing your PowerPoint slides in Zoom! Let us know if you have any other questions.

About The Author

Vegaslide staff, related posts.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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Three Ways To Share PowerPoint On Zoom

If you're looking to give a PowerPoint presentation during your Zoom meeting, you may be wondering how to share your slides to help you engage your audience with clear and compelling visuals. We’re here to help.

Whether you're presenting to colleagues, clients, or students, you can easily use Zoom to share your PowerPoint slides and make a great impression.

To screen share a PowerPoint presentation in a Zoom meeting, you have three options. The first option is using dual monitors to share a slide show and view the presenter's notes on another monitor simultaneously.

The other two methods use single monitors to either start the slide show in a window or full screen . We discuss each method in detail, so whichever way you choose to share your PowerPoint over Zoom, we’ve got you covered.

How To Share PowerPoint With Dual Monitors 🤓

How to share powerpoint in a window 👀, how to share powerpoint in full screen 💻, frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

If you have multiple monitors and want to present your PowerPoint on one monitor while viewing the presenter's notes on another, this one is for you:

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.
• Click on "Share Screen" in the meeting controls.

4. Select your primary monitor, then click "Share". If you're not sure which monitor is your primary, select the one that PowerPoint opens in.

5. Switch back to PowerPoint and click on the "Slide Show" tab.

6. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. If you correctly shared your primary monitor, participants will see the PowerPoint in the slide show view.

7. To view your slide notes and control the presentation, use the presenter's view on your secondary monitor.

8. If you're not sharing the correct monitor, you can click on "Swap Displays" to switch the monitor used for the slide show view in PowerPoint.

9. Your audience will now see your PowerPoint presentation and hear its audio (if you selected the "Share computer sound" checkbox).

Note: Stop sharing your screen at any time by clicking on the "Stop Share" button in the Zoom meeting window.

If you want to access meeting features like in-meeting chat or manage participants while sharing your PowerPoint presentation, follow these steps:

• Open your PowerPoint presentation.
• Click on the "Slide Show" tab and select "Set Up Slide Show."

3. Under "Show type," select "Browsed by an individual (window)" and then click "OK."

4. Start or join a Zoom meeting.

5. Click on "Share Screen" in the meeting controls.

6. Select the PowerPoint window that's displaying the slide show in a window, then click on "Share."

Your PowerPoint presentation will now be shared in a window during the Zoom meeting, allowing you to access other meeting features while presenting your slides.

To present your PowerPoint in a Zoom meeting on full screen, follow these steps:

• During your Zoom meeting, open the PowerPoint file you want to present.
• Switch back to Zoom and click on "Share Screen" in the meeting controls.
• Select the monitor you want to share, then click "Share."
• Go back to PowerPoint and click on the "Slide Show" tab.

5. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. The green border indicates the monitor you are currently sharing.

Can I share a PowerPoint presentation before a Zoom meeting starts Yes, you can upload your PowerPoint file to the Zoom meeting room before the meeting starts by clicking on the "Upload" button in the "Share Screen" window. This way, you'll be able to access your presentation easily during the meeting.

Can I annotate my PowerPoint presentation during a Zoom meeting Yes, when you share your screen with the PowerPoint presentation, you'll see the "Annotate" button on the top of the Zoom meeting window. Click on it, and you'll be able to draw, highlight, or use other tools to annotate your slides.

Can I share only a part of my PowerPoint presentation on Zoom Absolutely! When you select the window containing your PowerPoint presentation, you can choose to share only a specific slide or a portion of the presentation.

Can participants interact with my PowerPoint presentation during a Zoom meeting? Sure they can, if you allow participants to control your screen, they'll be able to navigate through your PowerPoint presentation and interact with it as if they were in the same room with you.

Can I use animations and transitions in my PowerPoint presentation during a Zoom meeting? Sure, when you share your screen with the PowerPoint presentation, all animations and transitions will be visible to the participants.

By following the steps outlined in this guide, you can share your PowerPoint slides with ease and make a great impression on your audience.

Use simple and clear visual aids to ensure that the presentation is easy to follow for everyone.

With a little practice and preparation, you'll be able to present your ideas effectively and confidently using Zoom.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

• It's easy to share a PowerPoint presentation on your Mac or PC app.
• You can also share a presentation if you use the online version of PowerPoint.
• Sharing a presentation can help you collaborate with friends or coworkers.
• Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

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Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

• If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive. 

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner. 

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

• If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document. 

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website. 

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from  Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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Screen Sharing a PowerPoint in Zoom

Table of content.

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have a dual monitors, you can share a slide show while viewing presenter's notes in another monitor. If you have a single monitor, you can also start the slide show in a windows so you have access to other meeting features while sharing your presentation.

Dual Monitors with Slide Show and Presenter's Views

Follow these steps if you are using dual monitors and want to present your PowerPoint file in one monitor while viewing the presenter's notes in another monitor.

Open the PowerPoint file you want to present.

Start or join a Zoom meeting.

Click Share in the meeting controls.

4. Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

5. While sharing your screen, switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide .

If you correctly shared your primary monitor, participants will see the PowerPoint in slides how view. The green border indicates the monitor you are currently sharing.

The presenter's view will appear on your secondary monitor. Use this to view your slide notes and control the presentation.

6. If you are not sharing the correct monitor, click Display Settings then Swap Presenter View and Slide Show . PowerPoint will switch the monitor that is used for slide show view.

Alternatively, you can click New Share on your screen share controls and select the screen showing the PowerPoint in slide show view.

Single Monitor Setup with Slide Show View in a Window

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features like in-meeting chat or managing participants while sharing your PowerPoint presentation.

Click the Slide Show tab > Set Up Slide Show .

3. Under Show type , select Browsed by an individual (window) , then click OK .

4. Switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide .

PowerPoint will display the slide show in a window.

5. In Zoom, start or join a meeting .

6. Click Share in the meeting controls.

7. Select the PowerPoint window then click Share .

Single Monitor Setup with Slide Show in Full Screen

4. Select your monitor then click Share . 

The green border indicates the monitor you are currently sharing.

How-To Geek

How to share your powerpoint presentation.

There are other ways to share your presentation besides email. Upload it to the cloud and get a shareable link!

Quick Links

Sharing your powerpoint presentation.

Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.

You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account  and then sign in to OneDrive. This article will assume you already have a OneDrive account.

Related: How to Share Things from OneDrive

First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.

Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.

What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”

If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click  “OK.”

Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.

After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”

The recipient will receive an email providing access to the presentation.

Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.

An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”

Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.

A link will then be generated. Select “Copy” to copy the link to your clipboard.

Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time !

Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Sharing-Screen PowerPoint in Zoom

• Created by John C Tuttle , last modified by Zia Fox on Aug 22, 2023

This page covers the following

Basics of Screen-Sharing

• Make sure that you have your PowerPoint deck open and ready to go

• After these setup procedures, you may Play your presentation and begin your lecture
• Once you are finished you can stop your screen share by clicking the red Stop Share button at the top of your Zoom window

Important Note on OPTIMIZING APPLICATIONS YOU ARE SHARING

Screen-sharing Excel Files

• The quality of your meeting experience will depend on the participant’s Internet speeds and bandwidth, which may be variable and unreliable.
• To ensure a good experience, the fewer changes that you have in your video feed the better for the online participants. 
• If there are a lot of data calculations in an Excel file (Solver and Regression), there may be a delay when sharing and visibility can be fuzzy for your participants. 
• Simple Excel computations (case analyses) will work fine

Screen-sharing PowerPoint

• If you have concerns about your bandwidth, save your PowerPoint slides to a PDF file.
• Keep in mind that the PPT slides in Presentation Mode will take up your entire screen and may cause issues seeing other files and the Zoom controls, chat window, etc. The slides in PDF format will result in a good instructor/student experience.
• See link below for ways to share a ppt deck:  https://support.zoom.us/hc/en-us/articles/203395347-Screen-Sharing-a-PowerPoint-Presentation
• We highly recommend that you have a PDF document of the PowerPoint deck as a back-up to be shared easily at low bandwidths.

Screen-sharing Video

• To share a video in your Zoom class, please view:  https://support.zoom.us/hc/en-us/articles/202954249-Optimizing-a-Shared-Video-Clip-in-Full-Screen
• Tip: If you can stream your video from YouTube it is advisable do that. The video will play because the video is downloading directly from YouTube’s servers, rather than uploading from your computer and then downloading on your participant’s computers.

The Annotate Feature

• UT has changed the default settings for all of our UT Zoom accounts to prevent individuals not affiliated with the university from interrupting meetings by using features like Annotate. However, Annotate can be re-enabled for your use. To retrieve the Annotate button please visit  The Annotate Feature

Do you have Dual Monitors or One? 

One monitor.

• It may feel a bit crowded if you have a large single monitor, but it can work well if you mostly lecture and seldom show anything other than slides.
• Create an “online representation” of your offline classroom with the screenshots of students. Put the chat window and participant window on the right (Zoom's default). Resize it so that this takes up only the right 60-70% or so of the screen as shown below in the Monitor 2 example.
• Convert your slides to a pdf and fit them into the remaining left side of your screen, to the left of the screenshots of students. Share just your slides. Note that you can also share part of your desktop if you look under the Advanced tab when you share.

Dual Monitors

If so try the following setup:

• Monitor 1: share the material (document, video) with students

• Monitor 2: has chat window, participant window, and screenshots of students

This way you can create an “online representation” of your offline classroom.

Audio Trouble While Sharing Screen

Lowering Screen Resolution for Better Zoom Audio

If you are having trouble with choppy or garbled audio while sharing a high resolution desktop screen try lowering your screen resolution. 

• Right-click on your PC Desktop and then select Display Settings

Optimizing Applications You're Sharing

• The quality of your students’ experience will depend on their Internet speeds and bandwidth, which may be variable and unreliable.
• To ensure a good experience, the fewer the changes in your video feed, the better students’ online experience. 
• If there are a lot of data calculations in the Excel file (Solver and Regression), there may be a delay when sharing and visibility can be fuzzy for your students. 
• Simple Excel computations (case analyses) will work fine.

How to share a video in your Zoom class, please see below:

https://support.zoom.us/hc/en-us/articles/202954249-Optimizing-a-Shared-Video-Clip-in-Full-Screen

Tip: If you can stream your video from YouTube, please do that, as the speed will be higher because the video is downloading from their servers, rather than uploading from your computer and then downloading on your students' computers, resulting in a superior experience. This is ideal for videos that do not have to be watched during class.

Still need help? 

For McCombs faculty , please contact Media Services via email or phone:

• Email   Zoom [email protected]
• Call  512-232-6679 (GSB/CBA) and 512-232-4646 (RRH)

For all other UT faculty , please contact your respective college or school

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My presentation had an embedded video which i was able to see but others only saw a black screen when video played

Was using teams in my 365 account. While I, the presented was able to see the slide with embedded video in it when I shared my screen the others on presentation only saw a black screen when the video was playing. How do i correct that?

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• Independent Advisor

Hi, It seems you've encountered a common issue in Microsoft Teams where participants see a black screen instead of the video you're playing during a screen share. Here are some steps to ensure that your video displays correctly to all participants in your Teams meeting: 1. **Include System Audio**: - Before sharing your screen, ensure you select the 'Include system audio' option. This is found in the screen sharing settings within Teams. 2. **Use PowerPoint Live for Presentations**: - Instead of sharing your entire screen, utilise PowerPoint Live in Teams. This feature is designed for seamless integration of PowerPoint presentations, including videos, within Teams. - When you're in a Teams meeting, choose 'Share content', then select 'PowerPoint Live', and pick your presentation. 3. **Check Video Format Compatibility**: - Make sure your video file in PowerPoint is in a format compatible with Teams, like MP4 format with H.264 video encoding. 4. **Update Your Applications**: - Having the latest versions of both Teams and PowerPoint can solve many such issues. Ensure you have updated these applications to their latest versions. 5. **Conduct a Test Run**: - Before your actual meeting, try a test presentation with a colleague to ensure that the video plays correctly for participants. 6. **Share Video Link**: - If the problem persists, as an alternative, you could upload the video to a platform like OneDrive or SharePoint and share the link in your presentation. 7. **Stable Internet Connection**: - A stable and strong internet connection is crucial for smooth video playback in meetings. For more information on screen sharing in Teams, you can visit the Microsoft support page: [Share content in a meeting in Teams]( https://support.microsoft.com/en-us/office/share-content-in-a-meeting-in-teams-fcc2bf59-aecd-4481-8f99-ce55dd836ce8). I hope these suggestions help you resolve the issue. If you continue to experience difficulties, please don’t hesitate to reach out to Microsoft Teams support for further assistance. Best regards, Saurabh

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How to Record Customized Camera Feeds With Cameo in PowerPoint

T he widespread adoption of remote work and virtual meetings has led many people and organizations to realize they don't have to be physically present in the same conference room to make presentations. In fact, you don't even need to conduct them live.

However, recording your PowerPoint slides with your face on them requires technical know-how and third-party apps like OBS. This makes recording presentations a bit difficult and discourages people from doing it.

Thankfully, Microsoft has addressed this issue in PowerPoint 365 with the Cameo feature. Here's what it is and how to use it.

What Is Cameo in PowerPoint?

Cameo is a PowerPoint feature that lets you add your webcam or any other camera feed into your presentation. This makes it easier to present virtually, as your audience can see you from within your slides.

Previously, you needed a third-party app like OBS to overlay yourself on your presentation. You can also use a green screen overlay in Capcut or other similar apps to achieve the same effect. However, this takes a lot of effort and know-how.

But with this feature, you can do it from inside PowerPoint with just a few clicks. Here's how to insert a cameo into your slides.

• Go to Insert > Cameo .
• After clicking on Cameo, PowerPoint will insert a placeholder object on your current slide and open the Camera Format tab.
• You can edit the object as you wish, much like any other shape on PowerPoint. You can also click on the options in the Designer pane on the right side of the screen to help you work faster.
• Once you're happy with its placement on your slide, click on the Preview button to see your live video.

With that, you can start presenting your PowerPoint slides via screen sharing while still keeping yourself on the screen.

How to Record Your PowerPoint Presentation With Cameo

You can also insert a cameo from Record > Cameo . Clicking on this will bring you to the same menu tab and insert a placeholder object for your video. However, even if you didn't set up Cameo beforehand, you can insert it directly while recording your presentation. Here's how:

• Go to Record > From Beginning or Record > From Current Slide .
• In the recording screen, click on the Camera icon at the top. This will insert a round object containing your video in your slides' lower-right-hand section.
• Click on the Red icon to start recording your presentation.
• Go through your presentation as usual. For more information, check out our guide on turning your presentations into videos .
• Once you've finished, click the Red icon again to stop recording.
• Click Export to go to the Export to video screen .
• Change the File Name as needed, then click Browse to select the location where you will save your recorded video.
• Once done, click Export Video .

With that, you don't have to spend much effort to add your video feed to your PowerPoint presentation recording. However, the app only places your video at one location across every slide; it might cover some of your content. That's why it's better to use the Cameo feature when you're building or editing your PowerPoint presentation.

If you're unhappy with your recording, press the Retake Video on the left of the record icon. You can pick between On Current Slide or On All Slides .

What You Need to Record Customized Camera Feeds

You need a webcam and a Microsoft 365 account to record your customized camera feed. Furthermore, you cannot use Cameo or record presentations in the PowerPoint web app. You need to download and install it on your computer to use these features.

The Cameo feature is already available on Microsoft PowerPoint 365 in Windows and Mac. However, recording your presentation with Cameo is only available on Windows. As of the time of writing, this feature isn't available for the main PowerPoint 365 for Mac version.

If you're running macOS, you must be a Microsoft 365 Insider to get this feature. However, since the Cameo recording feature is already announced in the Microsoft 365 Insider blog , we hope it will be available in the mainstream PowerPoint for Mac version in a few months.

Recording Your Presentations Is Now Much Easier

The Cameo feature has made presenting PowerPoint slides in video calls easier. And with the recording function, you no longer need a third-party app to put your video over your presentation.

You can integrate it into each slide, allowing you to control where you are on your screen. And you also save a lot of time and effort, as you can record and save your presentation as a video from within Microsoft PowerPoint.

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• Share a link to a specific PowerPoint slide

There’s a way to link someone to view a specific slide in a PowerPoint presentaion which is a lot faster than hunting through a big slide deck.

Requirements

Link to this slide, check the share permissions, sharing settings, edit / view only / no download, or there’s another way ….

Providing a direct link to a specific part of your slideshow not only streamlines the process of receiving feedback but also enables them to locate the content you want them to review more efficiently.

PowerPoint simplifies the process with its “Link to This Slide” feature, generating a direct link that opens the file at the specific slide in your presentation.

The presentation has to be saved in cloud storage that the receiver/s can also access it.  If the presentation isn’t already saved online, modern Office will help you do that.

Launch PowerPoint presentation stored on your local drive. Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option “Link To This Slide” to generate a direct link to the chosen slide within your presentation.

Selecting “Share Link To This Slide,” will prompt you to upload your presentation to OneDrive to allow sharing.

Office just dumps the file into your OneDrive account, you’ll probably want to choose a specific folder instead.

Once the presentation is saved in a cloud location, you can share it or a slide. Do that from PowerPoint on the web or modern PowerPoint for Windows/Mac. Click on the slide in the slide navigator and select the “Link To This Slide” option.

The system generates a direct link that is ready to be shared but before you copy , check what permissions you’re giving to access the presentation and to whom.

Under the link is a short note to indicate the sharing settings for the current link.  Click on Settings to change or verify the sharing. Or select the copy option, and you’ll receive a notification confirming that the link has been copied.

For more specific access privileges, go to the Settings option to customize permissions for reviewers or audience. You can choose with whom you want to share your files. This typically involves setting access permissions or sharing settings with user or user groups.

The sharing settings can include any of the following options, depending on the type of account (personal, business etc).

“Anyone With The Link Can Edit.” – permits anyone with access to the link to edit the slide’s content. This functionality facilitates effective collaboration and sharing among teams or groups. Opting for this setting grants editing privileges to anyone possessing the link.

“People in the Organization – accessible by the organization with the privileges to access the link.

“People you choose – selectively available.

Customize the access privileges more from the More Settings option, where you can define specific permissions, such as editing, viewing, and downloading for reviewers or audience.

Finalize the process by clicking on the “Apply” button ensuring that the changes take effect according to your preferences.

Once you’ve configured the access privileges and applied the changes, you can proceed to share the link via email to the intended audience. Simply copy the link generated by the sharing feature and paste it into your email or other message.

At risk of stating the obvious, there’s another way to share a single slide with ‘read only’ access.

Take a screen shot of the slide and paste it into an email or message.

Using Designer for more eye-catching PowerPoint slides PowerPoint Cameo puts your video selfie into a slide Reuse slides in PowerPoint, the good and the annoying

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Office 2021  - all you need to know . Facts & prices for the new Microsoft Office. Do you need it? Office LTSC is the enterprise licence version of Office 2021.

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Share and collaborate

Share and collaborate with powerpoint.

Share your presentation

Select Share on the ribbon.

Enter the names or email addresses of the people you want to share with.

Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .

Include a message if you'd like and select Send .

You can also select Get a link to create a link that you can copy into an email.

Co-author a presentation

After you share your file, you can work together at the same time.

Under Share , see who is also working in the file.

Colored flags show where each person is editing.

Comments in presentations

Select Review > New Comment . Or select New if the Comments pane is open.

In the Comments pane, type your message in the box and press Enter.

Select Reply and type your response.

Select the Next or Back buttons to go between comments and slides.

Select the X in the upper corner of the comment.

Chat while editing

If there's another person editing your file, select their image or initials in the upper right corner to open a chat window.

Type some text and press Enter.

Note:  Your conversations won't be saved when you close a file.

Show changes

Open the original version of the presentation that you saved on your computer.

Select Review > Compare , and then Compare .

In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, select it, and then choose Merge .

If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

Version history

Select File > Info > Version history .

In the Version history pane, select a version to open and view it in a separate window.

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