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How to share a powerpoint presentation using Cisco Webex

Many of us have had to turn to running meetings virtually in recent weeks, which can be a daunting task if you are not familiar with using virtual meeting software.

Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting.

Log into your Webex account, create your meeting invite and join your meeting.

Once your meeting is set up, simply click on the share screen button (below) in Webex.

This will open a pop-up screen (below) where you can select how you wish to share your presentation. In this case either via desktop or using Powerpoint directly.

This will automatically broadcast the app or desktop view you chose to share. A small orange Webex strip will be visible at the top of the screen to remind you that you are broadcasting (below).

If you hover over this strip you will find more options (including the ability to annotate your slides and use a group chat).

The large orange button is to stop broadcasting.

Sharing a Powerpoint presentation with Participoll using Webex

If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint will function normally (below).

The audience can continue to use their mobile devices to participate with polling etc. as normal.

When sharing a Powerpoint presentation with Participoll in Webex remember the screen share feature (either desktop or via the Powerpoint app) is what you need to use to share your presentation, all ParticiPoll functionality remains the same.

Remember to test your slides before your meeting to ensure everything is working before you go live!

If you have any questions or wish to share your experiences we’d love to hear from you!

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Presentations

Watch or listen to audio, video, or multimedia presentations related to the Cisco product. Also, view demonstrations, tutorials, or interactive 3D product models, when available.

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Engage your audience with presenter modes in Microsoft Teams

Meeting participants tend to be more focused and have a better experience when they see a presenter along with a presentation. An interactive presenter also helps guide an audience along with visual cues while reducing information overload.  By using a presenter mode such as Standout , Side-by-side , or Reporter in a Teams meeting instead of sharing screen or window content only, you become a more engaging and integral part of your presentation. The following examples show how each presenter mode appears to an audience:

Use a presenter mode

Under Presenter mode , choose the mode that you want. Also, be sure that your camera is turned on.

To start your presentation, choose to share your  S creen or Window on your PC or device.

Note:  Using interactive presenter modes with PowerPoint Live will soon be available.

Note:  Presenter mode customization is available as part of the public preview program and might undergo further changes before being released publicly. To get access to this and other upcoming features, switch to  Teams public preview . 

Presenter modes also allow presenters to customize how their content will be oriented on screen and adjust the size of the video to better fit the presentation.  

Customize video display 

1. Use the  Position buttons in the preview window to direct where videos will appear in relation to the content.  

2. Enlarge or reduce video size using the Size slider. Slide the circle to the left to reduce the size of a video, or to the right to enlarge the size of a video. 

More things to know

Interactive presenter modes are only available for the desktop version of Teams.

Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.

When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. If you close this window and need it again, restart the presenter mode.

Related links

Meetings in Teams Schedule a meeting in Teams Share content in a meeting Introducing PowerPoint Live in Teams

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PowerPoint Presenter Mode problem

Up until last week I was able to use presenter mode during Webex meetings.  On my screen I would see my presenter notes to the right of my slides and the slide preview for the upcoming slide while the audience on the Webex saw the actual slide presentation.  Now I can only do either or.  Not both.  I've tried re-installing Office twice and I just now uninstalled and reinstalled Webex.  And, the display settings options are greyed out.  The only time they are active is when i set my computer to extend the display screen when I'm using a projector.  I will often to a demo where I am live with a projector and other who are remote dial in to a Webex meeting and other times it's just via Webex.  But always a Webex meeting is involved.  

Can someone offer a solution so I can use my slide notes during a presentation?

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Replies (4) 

• Microsoft Agent |

Thanks for your query in this community. We are sorry about the inconvenience caused by this issue.

Per your description, do you mean, your colleagues on the Webex meetings will see the exactly same content on your screen?

Normally, when you have 2 monitors and Show Presenter View enabled. PowerPoint will display your slides in presenter view on the main screen and slide show on the sub screen.

Since we don't have a Webex environment, we couldn't reproduce this issue on our side. But anyway, if it's convenient for you, in order to test the presenter view feature is working properly, could you check if you link your laptop with an extend monitor. Will the presentation be display in both presenter view and slide show mode? If so, I think this issue might be not caused by our product, please also raise a ticket at Webex for troubleshooting on this issue, see if there are any incorrect settings that might influence this behavior.

Your understanding is highly appreciated.

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Have you checked my suggestion? Please let us if you have any updates on this issue.

Feel free to post back any time.

Sorry, I didn't see your responses until now (they went to junk mail).  I used presenter mode yesterday when I was just connected to a monitor.  Unfortunately, I didn't think to check on my cell phone to see how it was being presented.  My guess is that it is a Webex setting which I'll submit a question there.

Thanks for the help.

Hi Olivia68,

Thanks for your update, if you have any further updates on this issue, please feel free to post back in this thread.

We will keep monitoring on the thread status, if you require any assistance, we will be here for help.

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You can change the way Webex looks for your users by adding your logo and color palette, and linking the app to your "fine print", help, and feedback resources. You have an option to enable customers to override some of this branding. Two branding settings are available: Basic customization and Advanced customization . You can choose the branding type that applies to your company.

Partner administrators can use Advanced Branding Customizations to customize how Webex App looks for the customer organizations that they manage. Partner administrators can customize the following settings to ensure that Webex App reflects their company brand and identity:

Company logos

Unique Color Schemes for Light mode or Dark mode

Customized Support URLs

By default, partner-level branding gets applied to all customer organizations that the partner manages. Partners can also specify whether customer administrators can override their settings for their own organization.

Advanced Branding Configuration Overview

Advanced Branding settings can be applied in the following contexts, with each context setting branding for different groups of users:

Partner Organization only—Applies only to users in partner organization (the organization titled "My Organization" in Partner Hub).

Partner-level Branding (all customers)—Sets default branding for all customers that inherit the partner's branding.

Partner-defined Branding (for single customer)—If needed, sets branding for a single customer. Overrides partner-level defaults.

Customer Branding—Customer administrators can override Partner Branding only if the partner administrator enables this option.

Recommended configuration order

Following is the recommended order for applying branding to customer organizations:

Partner-defined Branding (for single customer) —If you want to define unique settings for a single customer organization, configure branding for that customer before you set partner-level defaults.

Partner-level Branding (all customers) —Configure partner-level branding that applies as default branding for all customer organizations.

Customer Branding —If partner administrator enables the override option, customer administrators can apply branding to their own organization, overriding partner settings.

Branding for the partner’s own organization is applied separately from settings for customer organizations and does not need to follow this order.

Configure Advanced Branding

Partner administrators can use this procedure to configure Advanced Branding settings that apply either to customer organizations that the partner manages or to the partner organization itself.

Note that Branding for the partner's own organization (the organization titled "My Organization" in Partner Hub) must be configured separately from Branding that gets applied to customer organizations that the partner manages.

Before you begin

On the General tab, edit the following settings:

• Branding —Enter a brand name. The name that you enter becomes part of the offering name on the About page (for example, "Acme on Cisco Webex").
• Dark mode visibility —Enable this toggle if you want users to be able to use Dark mode. Otherwise, only Light mode is available to users.

On the Logos tab, add the logos that you want to use for Light mode and Dark mode.

On the Colors tab, input the hexadecimal color schemes that you want to apply for Light mode and Dark mode. You can input a separate color scheme for each mode.

The image maps how each color setting gets applied to the Webex App. You can use the toggle and the tabs to switch the image between Light mode and Dark mode on various platforms (for example, Windows, iOS, Android). For a detailed summary of the settings, see Branding Outcomes for Users .

On the Support Links tab, enter the customized URLs that you want to use for various legal disclaimers and forgotten passwords.

On the Emergency Call Disclaimer tab, configure settings for the disclaimer. For details on how to configure the disclaimer, see Emergency Call Disclaimer .

Click Publish Changes .

Optional. Check the Enable all customers (this customer) to use their own logo and color check box if you want to allow customer administrators to override your settings (the default is unchecked).

Repeat the procedure if you want to configure Advanced Branding for one of the other options outlined in Step 1.

Rules for Customer Inheritance of Partner Branding

As partner administrator, you must decide whether you want customer administrators to be able to override your Branding settings and add their own logos and colors. The following conditions apply:

By default, customer organizations inherit partner-level Branding as the default branding settings.

Once unique Branding settings are applied to a specific customer organization (whether by a customer administrator or by a partner administrator), the relationship is broken. Any further edits to partner-level branding have no effect on branding settings for the customer organization.

To reset a customer organization’s branding to partner-level branding defaults, a partner administrator or customer administrator must open the Advanced Branding settings for that customer organization and click Reset to default branding .

Branding Settings Access for Admins

The following table outlines the level of access partner administrators and customer organization administrators have to edit or view Branding settings. There are three levels of access: Editable, Read Only, and Not visible (cannot read or edit settings).

For customer organization administrators, edit access depends on whether the partner administrator gives that customer organization the ability to override Partner Branding. The following settings determine whether the override is enabled:

Enable all customers to use their own logo and color —Configured by partner administrator in partner-level Branding settings. When enabled, customer administrators at all customer organizations that inherit the partner-level Branding defaults can override the partner settings. By default, this setting applies to all customer organizations the partner manages unless a unique Branding configuration is applied to that specific organization).

Enable this customer to use their own logo and color —Configured by partner administrator in Branding settings for a specific customer organization. When this option is checked, customer administrators for this customer organization can override the partner-defined setting.

Branding Outcomes for Users

List of partner brandable controls.

Settings > Branding > Advanced customization > View Branding > Colors

Navigation icons (active)

Navigation badges

Connect to a device (connected)

Hyperlinks / New Banner

Organization Settings > Help and support information

Branding Conflicts

If a branding conflict exists, we display only the Cisco branding in the Webex App. Branding conflicts occur when two partners, both of whom have branding set up, deliver non-conflicting services to the same customer organization. For example, one partner assigns Webex Calling to a customer organization while a different partner assigns Webex for BroadWorks services to the same customer organization. Either partner can open a TAC case in order to determine which partner branding applies. Also note that if only one of the two partners has configured branding, then no branding conflict exists.

Add Help and support information

Partner administrators can use this procedure to assign support information for their customers that will be displayed on their Webex site, Webex App, and TAC case open tools.

Enter the following support details for your customer:

• Contact support URL —The URL where your customer's users open support cases.
• Support description —Specify details that will be presented to a user about your customer's support (such as hours of operation, phone number for urgent support, etc.).
• Help site —The URL for your customer's knowledge base, where users can access self-help resources.

Click Save .

How the Help and support information options are used

The Webex App makes use of the Contact support and Help Site URL natively within the Help menu of the Webex App. Once a user clicks the Contact Support URL , the logs from their Webex App are automatically uploaded to Control Hub. The logs can be retrieved by an administrator in Control Hub by navigating to Monitoring > Troubleshooting > Logs .

• Contact Support URL —Launches when a user clicks Send Feedback from the About window or when a user selects Menu > Send Feedback from the toolbar.
• Help Site URL —Launches when a user clicks the (?) icon and chooses Help Center or when the user selects Menu > Send Feedback from the toolbar.

The Webex Site makes use of the Contact support URL, Support description, and Help Site URL under the Support Option on your Webex site. These settings apply to every site associated with your Webex organization. For more details, review Specify contact information for Webex site administrator .

TAC case open tools

If your customer has the Redirect user support option enabled, the Contact support URL , Contact description , and Help Site URL are displayed when a user of the Webex organization attempts to open a case in Support Case Manager or Webex Chat Assistant. The information is presented to them after taking the following steps:

• Sign in to Support Case Manager .
• Click the Webex option.

The information presented in this window corresponds in Control Hub as follows:

• Support information details —Fills in the details from the description configured in Help and support information .
• Open Case —Opens the Contact support URL configured in Help and support information .
• Knowledge Base —Opens the Help Site URL configured in Help and support information .

Related Branding Articles

The following articles are related to the Branding configuration in this article:

Emergency Call Disclaimer —Partner administrators can use this article to configure the Emergency Call Disclaimer.

Add Your Company Branding to Webex —Customer administrators can use this article to configure Branding for their own customer organizations. The partner administrator must have enabled this option for the customer administrator. Otherwise, the customer administrator cannot override partner branding defaults.

• Add Your Company Branding to Webex
• Customize the emergency call disclaimer for your customers