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Use keyboard shortcuts to deliver PowerPoint presentations for good audience experience
Pranab Bala • March 14, 2020
Preparing good PowerPoint slides is the first thing for delivering an excellent presentation. Keyboard shortcuts comes very handy while delivering Presentations without stumbling or worrying about whats next. This article will cover the Keyboard Shortcuts to make presenter's life at ease. These are very easy to memorize if you practice once or twice. You may bookmark the page and use for quick reference before you start a new presentation
Start presentation from current slide, start presentation from beginning, exit presentation mode, go to the first slide, go to the last slide, go to a specific slide, view all slides dialog showing list of titles, show context menu to choose action from, hide pointers, laser pointer, change pointer to arrow, change pointer to pen for annotation or freehand, hide annotation markup, change pointer to annotation eraser, delete or clear all on-screen annotation, display a blank black slide and back.
Normal mode is the where we do all the editing. Sometime, we may need to come out of the presentation mode, quickly update it and jump back to the presentation mode.
Shift + F5 - If you are in editing mode (Normal Mode), you can start presenting right from that slide by pressing Shift and F5 key together. You may need to switch between the modes during preparation of the slides or to make some adjustment while presenting
F5 - Irrespective of what slide you are currently in, pressing F5 will start the presentation from the beginning
Esc - Anytime during presentation, pressing Esc key will stop presentation and take you to the Normal mode. It will show the slide that you were just before Esc. If you are using previous versions of PowerPoint, please try hyphen ( - )
While presenting the slides, sometime, we need to jump around slides instead of sequences. This section covers most of the keyboard shortcuts used in navigation in slide show mode
Home - While presenting, if you need to start-over, pressing Home Button takes you to the very first slide
End - pressing End button anytime during the presentation, takes you to the last slide of the PowerPoint, while in presentation mode
Type the number and Press Enter - Sometimes you need to navigate to backup slides or appendixes. If you remember the slide number, you just need to type that number and press enter. You will not see the numbers on screen, while you type. But the trick will happen when you press enter. To come back to the current slide, you need to type the current slide number and press Enter or you can use Ctrl +S to see "Last Slide Viewed" as mentioned in View All Slides Dialog showing list of titles
Ctrl + S - While in presentation mode if you want to jump forward or backward and do not know the slide number then simply press Ctrl and S . This will show a list of slides that you can choose from. Alternatively, you can select a slide and click on Go To. Remembering this shortcut will save you in difficult times, when you forget any other shortcuts.
Shift+F10 - All actions on slides can be done using mouse after you see the context menu using this keyboard shortcut. This one is my favorite keyboard shortcut . When you forget all the shortcuts, remembering this one will stop you from failing. Though the pop-up on the screen might feel little less intuitive. But, it helps you to get back to your previous slide, start annotating on screen or make it blank
Pointers play an important role in presentation to glue audiences to the section of the slide where you need their attention. There various option to suit your need. You can also hide any pointers
Ctrl + H - This will hide pointer from the slide show. To bring back pointer you can use Ctrl + A or any of the keyboard shortcuts mentioned in the following sections
Ctrl + L - Pressing Ctrl and L change the pointer to Laser.
This is how it looks.
This tiny little Laser is the right pointer to draw attention of the audiences to particular part of screen
💡 Remember L for L aser
Ctrl + A - Arrow is the default pointer. Anytime, you want to change it back to Arrow use Ctrl + A
💡 Remember A for Arrow
Ctrl + P - This change the pointer to Pen with default color. You can start annotating or write on top of the presentation. When you stop presenting, you will get a popup on whether you want to save your scribble in the PPT. It saves the annotation as image objects and can be adjusted or deleted afterwards
💡 Remember P for P en
If you want to change pen color one option is to hover your mouse at the bottom left corner of the screen and you will notice very light panel floating. Click on the pen sign and it will pop-up the color panel. You can change color from there.
Sometimes, you might prefer a blank screen to draw or illustrate, rather than on the present slide. You can make your screen blank
You may Jump to the section for Black or white for annotation
Ctrl +M - This keyboard shortcut simply hide the the annotation that you have made. but do not delete those. anytime during presentation you can un-hide them again by pressing same Ctrl + M for the same slide
Ctrl + E - Pressing this keyboard shortcut sequences changes the pointer to Eraser. Please note that the eraser erases annotation when you press on top of the annotation one at a time.
💡 Remember E for E raser
E - Pressing E erases all annotations. This is irreversible. You cannot get back the annotation that you have erased
💡 Remember E for E rasing
Sometimes, during presentation, you might need audience's attention and do not want them to look at the screen or you want to do annotation on a white or Black board. you can blank your screen
B - Pressing B in presentation mode makes the screen Black.
. or Period can be used to get back your slide on screen
💡 B for B lack slide
W - Pressing W in presentation mode makes the screen Black.
, or comma can be used to return to the presentation from a blank white slide.
💡 W for W hite slide
COMMENTS
To do this. Press. Start a presentation from the beginning. F5. Start a presentation from the current slide. Shift+F5. Start the presentation in Presenter View. Alt+F5. Perform the next animation or advance to the next slide.
Press Shift+F5. 3. Start the presentation in Presenter View using a function key. Press Alt + F5. 4. Start a presentation from the beginning using key tips. Press Alt > S > B (press Alt, then S, then B). 5. Start a presentation from the current slide using key tips.
Frequently used shortcuts. The following table itemizes the most frequently used shortcuts in PowerPoint. To do this. Press. Create new presentation. Ctrl+N. Add a new slide. Ctrl+M. Apply bold formatting to the selected text.
PowerPoint Shortcuts. Highlight and Promote the paragraph. Alt + Shift + Left Arrow key. Highlight and Demote the paragraph. Alt + Shift + Right Arrow key. Move up paragraph. Alt + Shift + Up Arrow key. Move down paragraph. Alt + Shift + Down Arrow key.
To change subtitles settings, either right-click on your slide show for Subtitles or find these options under the Slide Show Ribbon in PowerPoint. Zoom In on a slide: + Zoom Out on a slide: - End a slide show: [Esc] More Tips: You can also right-click anywhere on the slide show screen for a shortcut menu with many of these same actions ...
Ctrl+L: Left align a paragraph. Ctrl+R: Right align a paragraph. Ctrl+T: Open the Font dialog box when text or object is selected. Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide. Alt+N,P: Insert a picture. Alt+H,S,H: Insert a shape. Alt+H,L: Select a slide layout. Ctrl+K: Insert a hyperlink.
Shift+F5. To begin the slideshow from the current slide, press Shift+F5. In other words, press the Shift and F5 keys at the same time. 3. Spacebar, N, or Right Arrow. When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar, the N key, or the right arrow key. 4.
Play, pause and stop audio or video during a slide show. To start audio or video on a slide (assuming it is not set to start automatically), press Alt + P or Ctrl + spacebar. To stop playback, press Alt + Q. To toggle between play and pause, press Alt + P. To go to the next bookmark in a video, press Alt + End.
Shortcut Keys for Presenting. These shortcuts are great for using when you are presenting F5: Start the slideshow from the beginning. Shift + F5: Start the slideshow from the current slide. Space bar or Enter: Advance to the next slide. Backspace or P: Go back to the previous slide. B: Turn the screen black (press any key to return to the slide).
Whenever you need to check how to use keyboard shortcuts during your presentation, press F1. A slide show help dialog box will display a list of your PowerPoint shortcuts available. B) In Normal View. There are other types of shortcuts in PowerPoint called Key Tips or Access Keys which allow you to navigate through the ribbons and main menu.
Apply Character Formatting. This set of shortcuts will help us to edit our copy text in PowerPoint slides. Open the Font dialogue box: CTRL + T / CMD + T. Apply bold formatting: CTRL + B / CMD + B. Apply an underline: CTRL + U / CMD + U. Apply italic formatting: CTRL + I / CMD + I. Apply subscript formatting: CTRL + = / CMD + =.
To play a slideshow in PowerPoint's desktop app, all you have to do is click an option or press a shortcut on your keyboard. Start the process by opening your presentation with PowerPoint. Then, in the app's ribbon at the top, select the "Slide Show" tab. In the "Slide Show" tab, from the "Start Slide Show" section, choose "From Beginning" (or ...
Helpful Shortcut Keys To Press Save a presentation CTRL+S Print a presentation CTRL+P Open a presentation CTRL+O Create a new presentation CTRL+N New slide CTRL+M ... PowerPoint Keyboard Shortcuts for Slide Show Presentations : Running & Navigating To Do Press Run a slide show from the beginning F5 Run a slide show from the current
Use these 5 slideshow shortcut keys to run your Microsoft PowerPoint presentations with ease.🚀 UNLOCK the critical PowerPoint shortcuts trusted by industry ...
Use this handy shortcut to find and replace words throughout your deck. Hit Control + F to search the presentation, or hit Control + H to find and replace. Pro tip: use this to search for sensitive data before sharing the deck with clients or other stakeholders. PC: Control + F / H. Mac: Control + F / H.
The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily Written by Dave Johnson 2020-08-25T16:56:00Z
Ctrl-Home. ⌘-up arrow. Move to the next title or body text placeholder. (If this is the last placeholder on a slide, it will insert a new slide with the same slide layout as the original slide ...
In this step-by-step tutorial, learn how to use the best shortcut keys while in slideshow mode in Microsoft PowerPoint.0:00 Introduction1:30 W to set the scr...
Save the presentation. Ctrl+S Insert a picture. Alt+N, P Insert a shape. Alt+H, S, and then H Select a theme. Alt+G, H Select a slide layout. Alt+H, L Go to the next slide. Page Down Go to the previous slide. Page Up Go to the Home tab. Alt+H Move to the Insert tab. Alt+N Start the slide show. Alt+S,B End the slide show. Esc Close PowerPoint ...
Ctrl+Shift+Up Arrow. Move a slide to the beginning of the presentation. Ctrl+Shift+Down Arrow. Move a slide to the end of the presentation. Ctrl+A. Select all slides in a presentation (in slide sorter view), all texts in text boxes, or all objects on a slide. Tab. Move to the next object in the slide, or select it.
Ctrl + L: Left align text.\. Ctrl + R: Right align text.\. Ctrl + M: Insert a new slide.\. Ctrl + D: Duplicate currently selected slide.\. Ctrl + H: Show or hide the Ribbon. These shortcuts can save you a lot of time and effort, especially if you're working on a large presentation. To view a full list of keyboard shortcuts for PowerPoint, you ...
Here are the shortcuts you need to know: Hold the Ctrl key and click with your mouse (in Slide Show Mode). Key PowerPoint Shortcut #3 - Inking Your Slides. Some of the best tools native to PowerPoint when presenting in front of an audience - whether on a webinar or in a room - are the inking tools.
Start presentation from current slide. Shift + F5 - If you are in editing mode (Normal Mode), you can start presenting right from that slide by pressing Shift and F5 key together. You may need to switch between the modes during preparation of the slides or to make some adjustment while presenting.