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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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What Is a PPTX File?

A PPTX file is a PowerPoint presentation you can open and edit with a free tool like Google Slides

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What to Know

• A PPTX file is a Microsoft PowerPoint presentation.
• Edit it online for free with Google Slides , or use PowerPoint.
• Convert to PDF, ODP, and others with those same programs, or use Zamzar.com .

This article explains what a PPTX file is, which programs will open one, and how to convert one to other presentation formats.

A PPTX file is a Microsoft PowerPoint slide show. It can contain formatted text, objects, slides, images, videos, and more.

This is the default presentation file format for PowerPoint 2007 and newer. The older version of this format, used in PowerPoint 2003 and older, uses the PPT file extension.

PowerPoint's PPSX format is similar to PPTX except that it will open directly to the presentation, while PPTX files open to the editor mode.

How to Open a PPTX File

If you have your hands on a PowerPoint file that you just want to look at and not edit, this can be done very easily with Microsoft's free PowerPoint Viewer program. You can't edit the slides or make changes to anything like you can with a full version of Microsoft PowerPoint , but the viewer is a lifesaver if you just need to flip through a presentation someone sent you.

Conholdate.app and Online Document Viewer could be helpful, too. Just wait for your file to upload, and then follow any directions on that page to view the slide show online.

The Conholdate file retention policy details how long your file remains on the website before being automatically deleted. The other website linked above deletes your file after you view it.

To open and edit PPTX files, without having a copy of PowerPoint, is doable with the free WPS Office Presentation or OpenOffice Impress . These are just two of several free Microsoft 365 alternatives that fully support PPTX files.

There are also some free presentation makers that can import PPTX files for editing online—no need to install any software. One of them, Google Slides, lets you upload a presentation from your computer, make changes to it, and then either keep it in your Google Drive account or download it back to your computer as a PPTX or some other format like PDF.

Google also offers the free Office Editing for Docs, Sheets & Slides browser extension that works as a PPTX viewer and editor that runs right inside the Chrome browser. This works not only for PPTX files you drag into the browser from your computer, but also for any PPTX file you open from the internet, including ones you might receive over email. That extension also works with other MS Office formats like XLSX and DOCX.

If you want to extract images from the PPTX file, you can do that with a file unzip tool . Use one of those programs, such as 7-Zip , to open the PowerPoint file as if it were an archive, and then navigate to ppt > media to see all the images that were imported into the slide show. You can copy out any pictures you want to extract from the PowerPoint file.

How to Convert a PPTX File

If you're using one of the full-support PPTX programs mentioned above, you can easily convert your presentation to another file format by just opening the file in the program and then re-saving it under a different format. In most apps, this is done via the File > Save as option.

Sometimes, a much faster way to convert one is with an online file converter. One of our favorites for converting PPTX files is Zamzar . You can save it to PDF, ODP, PPT, and a number of image formats, like JPG, PNG, TIFF, and GIF.

A PPTX file can also be converted to a format that Google Slides can recognize. We have a guide that walks you through the whole thing: How to Convert PowerPoint to Google Slides . Once the presentation is available through Slides, you can convert it to other formats via File > Download .

Still Can't Open It?

If your file doesn't open with the suggestions from above, make sure you aren't mixing up this one with a file extension that just looks similar.

For example, PTX might look similar to PPTX, but those types of files don't open with the presentation programs described here.

A similar example can be seen with Serif PagePlus templates that use the PPX file extension. It's really easy to think that one of those is the same as a presentation file when you look at just their file extensions, but those are actually used with PagePlus .

If you double-check the suffix for your file and find that it, in fact, does not read ".PPTX," then research what it does say to learn more about the file format it might be in and which software programs are capable of reading, editing, or converting it.

Frequently Asked Questions

• How do you convert a PPSX file to a PPTX file? To edit a PPSX file, you must convert it back to a PPTX format. You can try renaming the file: find it on your computer (but don't open it), right-click, select Rename , and change the file extension from .ppsx to .pptx . If that doesn't work, open the PPSX file in PowerPoint, go to File > Save As and select PowerPoint Presentation (*.pptx) as the file type before saving it.
• How do I convert a PDF to PPTX? You can download Adobe Acrobat DC to convert PDFs into PowerPoint. Open the PDF document in Acrobat DC and select Export PDF > Microsoft PowerPoint > Export . Acrobat will run optical character recognition (OCR) automatically and create a new file that you can download.
• How do you convert a PPTX to MP4? To convert a presentation to a video in PowerPoint, open the PPTX file in PowerPoint and go to File  >  Export >  Create a Video . Enter a file name for the MP4 video file, and then click  Save .

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What is a PPTX file and How to Open It? A Complete Guide!

By: Author Shrot Katewa

Microsoft’s proprietary software, PowerPoint is the pioneer of digital content presentation software. It paved the way for many others of its kind. In 2007, Microsoft introduced the PPTX format, an upgrade from the original PPT files. It came with lots of features and most importantly, it didn’t obsolete the former.

PPTX is a PowerPoint file format that was introduced in 2007. It was an upgrade from PPT which had been used in PowerPoint since the launch up until 2007. The PPTX file format makes the files more flexible and can be used, opened, and edited using various tools.

PPTX files can be opened using Microsoft PowerPoint. Besides this, many third-party software like OpenOffice, Apple Keynote (Mac), Google slides, etc. Furthermore, there are several online tools to open PPTX files.

PPTX file format has many benefits over the original PPT format. PPT format is still available in PowerPoint 13 years later, proving that this format is not completely out of date.

In this article I am going to talk about what is a PPTX file and how to open it in detail , how to convert, any trouble you might run into, etc. I hope to give you a complete understanding of anything related to a PPTX file format. So, let’s get started!

What is a PPTX file?

From the launch of PowerPoint in 1987 up until 2007, PPT was the default file format for PowerPoint presentations. In PowerPoint 2007, a new format called PPTX was introduced. The new format was not meant to replace the original but to add more features. 

PPT format saved the entire file in a single binary form whereas PPTX compresses different components of a presentation in XML format. This makes accessing the information easier and convenient by using any third party open-source software . PPTX files may include various other formats .xml, .txt, .jpg etc.

What does PPTX stand for?

While PPT stands for PowerPoint, the “x” in the PPTX stands for extensive markup language (XML). XML allows standard methods to open PPTX files without any special software. You can simply rename the PPTX extension to .zip and decompress to explore various components of the file.

Benefits of Saving a Presentation in PPTX Format

The PPTX format is the latest file format of a presentation file provided by Microsoft PowerPoint . Needless to say, it is always beneficial to use the latest version of the technology.

PPTX format is no exception. It was released Microsoft PowerPoint 2007 and has been included in later versions since. So, if you use PPTX format you can easily open, edit, modify any presentation using PowerPoint 2007 and later.

The most remarkable benefit of the PPTX format is that it uses XML. Thus, making this format open source. So, a PPTX file can be easily opened and modified using other third-party software . There are plenty of free applications and online tools to open PPTX files which makes this format pretty handy.

PPTX compresses the PowerPoint presentation rather than saving the whole file in a single format. So, a PPTX file can contain different file types that can be explored separately. This is one of the key benefits of the PPTX format.

Technical Requirements for a PPTX File

PPTX is supported by PowerPoint 2007 and later versions. Assuming people uses the latest version of the software which is PowerPoint 2019 the system requirements are as followings:

Operating system: Windows 10 or Mac OS or Ubuntu

Software : Microsoft PowerPoint 2007 or later

CPU: 1.6 gigahertz or above

System Memory: 2 to 4 gigabytes of RAM

Space: 4 gigabytes of available space

DirectX version: DirectX9

Dll files: Leadtools.ImageProcessing.Color.dll, Leadtools.Codecs.Ppx.dll. Version 2 of DocumentFormat.OpenXml.dll and .NET Framework 3.5 or higher is required to load PPTX files ( TIP – Don’t worry about the technicalities of the DII files, most modern computers will have these files built-in ).

How to Open a PPTX file?

The easiest way to open a PPTX file is by using Microsoft PowerPoint as it is the default application for PPTX files. However, there are a number of other ways to open a PPTX file. Let’s look at two of the most common methods below. Later, we will also look at how you could open a PPTX file if you don’t have PowerPoint installed on your computer!

Method 1 – Using Microsoft PowerPoint

As mentioned above, Microsoft PowerPoint is the best software to open a PPTX file. This is the default tool for this type of file format. It comes bundled with the Microsoft Office Suite.

The best way to get PowerPoint is to get a subscription to Microsoft’s Office365 suite. That way, you will always have the latest version of PowerPoint with all the latest features.

If you don’t have an Office 365 subscription yet, I highly recommend that you get one. It comes packed with several other advanced features that transform your presentation! Click on this link to get a 30-day FREE trial! ( Hint – Make sure you scroll all the way down to the section just above FAQs, and you’ll find a link to “Try FREE for 1 month”. Alternatively, do a Ctrl+F and search for “Try FREE for 1 month” on the page).

With Microsoft PowerPoint, you can not only open a PPTX file but also make edits or other visual changes to the presentation. Other modifications such as customizing a slide, adding or removing animation or images can also be done conveniently using Microsoft PowerPoint.

Once you have downloaded Microsoft PowerPoint, opening a PPTX file is pretty straight-forward.

To open a PPTX file with PowerPoint, simply double click on the file (assuming that you have PowerPoint installed on your computer) .

Alternatively, you can also open the Microsoft PowerPoint application first. Then, click on the “ Open ” tab.

Upon clicking on the “Open” tab, you will see a screen similar to the one displayed in the above image.

Simply click on “ Browse “. This will allow PowerPoint to browse to the specific folder and locate the PPTX file.

Next, a window will pop-up. Make sure you browse to the specific folder in which you have saved or downloaded the PPTX file.

In the next step, find and locate the PPTX file and select it by clicking on it with you mouse once.

Lastly, click on “Open” to open the PPTX file in PowerPoint.

Method 2 – Using a FREE Microsoft Account (and opening it in a Web Browser)

If you don’t have PowerPoint installed on your computer, you can still open and view a PPTX file using your Microsoft account or a Microsoft 365 email or work account.

Creating an account on Microsoft is completely free. If you don’t already have a Microsoft account,  you can create one for free here .

Once you have an account created, all you need to do is save the file to OneDrive or Dropbox and use  PowerPoint for the web  to open it. You can also click on the PowerPoint Web link provided and directly upload the file there to view it.

The beauty of PowerPoint web is that it allows you to also present the file online via a weblink.

Method 3 – Using Other Third-party Presentation Software

There is plenty of third-party software that can be used to open PPTX files. Although they might not be as handy as Microsoft PowerPoint, they still should be able to get the job done.

Furthermore, there are a couple of online tools that will allow you to open and modify PPTX files. This is exactly where the significance of the PPTX format enables the user to be more versatile in terms of software choices.

We shall talk about some of the best third-party software applications to open a PPTX file later in the article in below.

How to Open PPTX files without PowerPoint? (Free Alternatives)

Microsoft PowerPoint is the go-to software to open PPTX files. But, that is not the only solution. The significance of the PPTX format is that it is open source. This means it can be opened using various third-party software. Below, I am going to talk about some of the best free alternatives to open PPTX files:

1. WPS Office Presentation

WPS Office is honestly my personal favorite simply because it looks and to a great extent works almost exactly like Microsoft PowerPoint!

Thus, WPS Office Presentation is one of the best tools to open PPTX files. It is free and easy to use. You have to simply download the software from their website and install it in your system. One of the other advantages is that it is available for Windows, Linux, and Mac operating systems.

2. Google Slides

Google Slides is Google’s answer to the Office Suite. It is completely FREE to use and all you need is a Google Account.

Google slides is a user-oriented online tool that can be used to open, edit, or convert PPTX files. Just upload your PPTX file in Google drive and open with Google slide. You can make any modifications you want. Also, you can change the format of the PPTX files.

Google Slides doesn’t come with all the bells and whistles like PowerPoint, but it gets the job done! It is quick and handy, and you don’t even need to download any software!

3. Apache OpenOffice

OpenOffice by apache software foundation is another excellent third-party tool to view and edit PPTX files. It is also free and user friendly. Unlike many other third party PPTX tools, apache OpenOffice fully supports PPTX files.

This means with OpenOffice, you can open, view, edit, and customize PPTX files just like you can with Microsoft PowerPoint. It also supports mac OS.

After installing OpenOffice, select ‘File’ then select ‘Open’ from the menu bar. Choose ‘All files’ in file types. Then go to the location of the PPTX files and double click to open.

4. Keynote (How to Open a PPTX file on Mac?)

Keynote is also one of the best tools to open PPTX files. If you are a Mac user, then you perhaps don’t need any other software to open a PPTX file as Keynote comes pre-installed with Mac OS.

Keynote’s interface is very easy to use. After launching the keynote, locate the PPTX file in your hard drive. Then double click to open it. A loading bar may appear on your screen. This is Keynote making necessary changes to the file to open. The loading time may vary depending on the complexity of the file.

5. Corel Presentations

One of my last recommendations would be Corel Presentation. Now, it is NOT a free tool, but it does work really well!

Corel corporations recently released their Presentation software known as Corel presentation which is a similar tool to Microsoft PowerPoint. It can also be used to access PPTX files in case you don’t have PowerPoint.

Corel presentation is not a standalone release as of yet. It is available with Corel’s office productivity suite.

That said, if you simply want to open and view the PPTX file, you should choose any of the other four options mentioned above. They will get most of the tasks done without any problem.

How to Open PPTX file on Android?

Sometimes, we just need to have a quick look at the presentation file when we are traveling. So, viewing a PPTX on your android device is a great alternative to opening a laptop. You may have your own reason to open a PPTX file on your phone, but how exactly does one do that?

In order to open a PPTX file on an Android device, you will need to install a third-party application which is designed to read a PPTX file. Some of the best apps are Microsoft’s PowerPoint Mobile, WPS Office, Polaris Office and Zoho Show.

Each application will need you to first download it from the Google Playstore for Android users, and then open the file using that particular app. Since the steps are just the same as installing any other application on your mobile phone, I will refrain from the step by step instructions.

How to Convert PPTX Files to Other Formats?

Converting PPTX files to other formats is not that difficult. There are several ways you can convert a PPTX file to other file formats. Microsoft PowerPoint’s user-friendly features also can be used to convert PPTX files. A few methods are explained below:

1. Convert PPTX file using Microsoft PowerPoint or other Similar Apps

If you are using the latest version of PowerPoint, then you can not only open and view a PPTX file, but you can also convert it to other file formats.

Alternatively, if you don’t have the latest version of PowerPoint, but you know a friend who has one, you can still reach out to them and ask them to help you out by converting a PPTX file to a PPT file.

Either way, here’s how to convert a PPTX file in Microsoft PowerPoint –

To convert PPTX files to other formats using Microsoft PowerPoint, you first need to open the file using PowerPoint. You can use the methods described above to open the PPTX file.

Once you have your file open, go to the “ File ” tab, and then click “ Save As “. Then choose the location where you want to save the file on your computer by clicking on “ This PC “.

A new window will pop-up. Before you click save, make sure you change the name of the file, and then click “ Save as Type ” section. This will open a huge dropdown list.

You may be surprised to know the various different formats in which you can save a PowerPoint file! Nevertheless, choose a file type that you desire by clicking on it . Finally, click “ Save “.

Now go to the folder or the location in which you have saved the converted file. You will notice that PowerPoint will have created a copy of the file converted into the format that you had chosen.

The process is pretty much the same if you are using any other presentation applications such as WPS, Keynote or OpenOffice.

2. Convert PPTX file using Google Slides

Google slides is another great tool to convert PPTX files. It’s an online tool so you don’t have to download any software.

Unlike PowerPoint and other applications, Google Slides has very limited formats in which you can convert your presentation. So, converting a PPTX to a PPT file may not be possible with Google Slides. However, you can convert it to a PDF file format.

In order to convert the PPTX file using Google Slides, simply sign in to your Google drive and click ‘New’ on the top left corner.

Then select ‘File upload’ and choose the PPTX file. After completing the upload, click the file in the bottom right corner. After opening, click ‘Open with Google Slides’ on top of the screen.

After opening with Google slides, click ‘File’ then navigate to ‘Download’. You will see a menu that will appear containing formats like .odp, .pdf, .spg, etc. Just choose the one you want and the PPTX file will be converted to that.

3. Convert PPTX file Online

There are various tools that allow you to not only open PPTX file online but also convert it to other file formats.

a. ) Online Convert

Document online-convert is a great tool that allows you to convert a PPTX file to a PPT format.

If you do not have the latest version of PowerPoint, this is a great way to convert the file to PPT and open it using the older version of PowerPoint.

Online-convert is completely FREE to use.

Zamzar is another awesome tool that allows you to convert your PPTX file to a PPT file.

It is pretty simple and straightforward to use this website. All you have to do is simply upload the PPTX file, choose a format you want to change it to, and then simply download the file.

Just like online-convert, Zamzar is also completely FREE to use.

What is the Difference between PPTX and PPT File Formats?

PPTX format does not differ drastically from PPT. However, some significant differences are listed below:

PPT vs PPTX vs PPSX – Which is best?

One of the key features of PowerPoint is its ability to save the presentation files in various types of file formats. But, this benefit can equally easily become a problem for a few users. At first glance, it can be difficult to understand the differences between the three file formats and thus create confusion amongst the users.

PPT was the default extension for PowerPoint presentations up until PowerPoint 2007. In the PowerPoint 2007 release, this default extension was replaced by PPTX. This offered more choices to users to use different apps. PPT files can still be used in Microsoft PowerPoint.

PPTX format saves the file in an open XML format instead of saving as a single binary file like PPT format. So, they can be viewed and changed easily using different software. Also, they can be simply decompressed and the file components can be explored independently. Many unique features have been added in PowerPoint that can be availed only in the PPTX format.

PPSX format is similar to PPTX. The only difference between them is that when you open PPSX files, they open directly as a slideshow. Furthermore, they are designed such that you cannot make any change to the presentation when using a PPSX file as you are unable to see the editable version of the presentation. Whereas PPTX files are opened directly in edit mode so that you can tweak the file at will.

PPSX format is the best used when you don’t want the end user to edit the file but be able to view the slideshow or the presentation.

All you have to do is just open the file and the automated slideshow presentation shall start.

As to the question of which one is the best format amongst the three – you should always prioritize and choose a PPTX format over a PPT format to save your presentations as it offers more features and can be readily accessed.

Having Trouble Opening PPTX Files?

You still can run into some trouble opening PPTX files. This can result from corrupt PPTX files. They can be corrupted due to several reasons like:

• Error in the installation of Microsoft PowerPoint
• Unnecessary format changing
• Any malware attacks
• Using faulty tools to repair PPTX files

These are some of the reasons that might corrupt PPTX files. You can try any of the following methods to recover corrupt PPTX files:

• Open PowerPoint in safe mode
• Change the location of the corrupt PPTX files on your hard drive
• Create a new file using the corrupted slides

If none of the above methods works, don’t worry. Luckily there are many reliable PPTX recovery tools available. You can try any of the following tools to repair your corrupt PPTX files:

• DataNumen PowerPoint Recovery 
• Stellar Phoenix PowerPoint Repair 
• PowerPoint Repair Toolbox 
• Recovery Toolbox for PowerPoint 
• Remo Repair PowerPoint

Q. Can I use PPTX in older PowerPoint versions?

No. To use PPTX you must have PowerPoint 2007 or later.

Q. Is PPT format still usable?

Yes. PPT format is still used but some features are not available in PPT format.

Q. Can I convert PPT files to PPTX format?

Yes. PPT files can be converted to PPTX by Microsoft PowerPoint or other third-party tools.

Q. Can I open PPTX files without PowerPoint?

Yes. PPTX files can be opened and viewed by various third-party software and web tools.

Q. Can I use ppt format in the latest PowerPoint versions?

Yes. PPT format can be used in any PowerPoint version.

Final Thoughts

With the inception of the PPTX file format, digital content presentation gained an all-new level thanks to Microsoft’s global thinking. Creating digital content, slide presentations, etc. are now more convenient than ever. You can open, view, edit, or make any modifications you want without having Microsoft PowerPoint.

Not only PPTX is supported by third-party software, but also, there are plenty of web-based tools to use. It makes working with PPTX very flexible and time-efficient. Also, you can switch between formats using online tools like Cloudconvert, Zamzar, etc. they offer conversion with only a few clicks. So, you don’t have to be an advanced user to use them.

I’ve explained every possible detail about what is a PPTX file and how to open it, how to view and modify them without having Microsoft PowerPoint, basic differences between various formats. Also, I tried to shed some light on any trouble you might find and how to overcome them. 

I expect the above writing will help to mitigate any difficulty you might face and have a smooth and personalized experience regarding the PPTX format. Best of luck with your presentations. And thanks for stopping by. 

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After you've chosen a PowerPoint template to use, customize it. Explore [design tips] on how to customize a deck that resonates with your brand while putting emphasis on the topic at hand. Play with other design elements, like photo shapes, to make each slide unique.

How can I make or edit my own custom PowerPoint templates?

Start from scratch by creating your own PowerPoint template . Follow tips for designs and business presentations so that your unique template is cohesive and relevant to your brand. Incorporate your brand's color scheme and graphics so that all your slides aren't text only.

What kinds templates can I get online for PowerPoint?

You can get PowerPoint templates that have modern designs, animated ones, or even hand-drawn art in each slide. The color schemes range from bold to subtle. Each template's slides are also organized based on what you may want to include in your presentation . You can use the template as a starting point and customize its specific details from theme.

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20 Great Examples of PowerPoint Presentation Design [+ Templates]

Published: January 17, 2024

When it comes to PowerPoint presentation design, there's no shortage of avenues you can take.

While all that choice — colors, formats, visuals, fonts — can feel liberating, it‘s important that you’re careful in your selection as not all design combinations add up to success.

In this blog post, I’m sharing some of my favorite PowerPoint tips and templates to help you nail your next presentation.

Table of Contents

What makes a good PowerPoint presentation?

Powerpoint design ideas, best powerpoint presentation slides, good examples of powerpoint presentation design.

In my opinion, a great PowerPoint presentation gets the point across succinctly while using a design that doesn't detract from it.

Here are some of the elements I like to keep in mind when I’m building my own.

1. Minimal Animations and Transitions

Believe it or not, animations and transitions can take away from your PowerPoint presentation. Why? Well, they distract from the content you worked so hard on.

A good PowerPoint presentation keeps the focus on your argument by keeping animations and transitions to a minimum. I suggest using them tastefully and sparingly to emphasize a point or bring attention to a certain part of an image.

2. Cohesive Color Palette

I like to refresh my memory on color theory when creating a new PowerPoint presentation.

A cohesive color palette uses complementary and analogous colors to draw the audience’s attention and help emphasize certain aspects at the right time.

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It‘s impossible for me to tell you the specific design ideas you should go after in your next PowerPoint, because, well, I don’t know what the goal of your presentation is.

Luckily, new versions of PowerPoint actually suggest ideas for you based on the content you're presenting. This can help you keep up with the latest trends in presentation design .

PowerPoint is filled with interesting boilerplate designs you can start with. To find these suggestions, open PowerPoint and click the “Design” tab in your top navigation bar. Then, on the far right side, you'll see the following choices:

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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What is a PPTX file?

Files with PPTX extension are presentation files created with popular Microsoft PowerPoint application. Unlike the previous version of presentation file format PPT which was binary, the PPTX format is based on the Microsoft PowerPoint open XML presentation file format. A presentation file is a collection of slides where each slide can comprise of text, images, formatting, animations, and other media. These slides are presented to audience in the form of slideshows with custom presentation settings.

Brief History

PPTX file format was introduced in 2007 and uses the Open XML standard adapted by Microsoft back in 2000. Previous to PPTX, the common file format used was PPT that was pure binary file format. The new file type has added advantages of small file sizes, less changes of corruption and well formatted images representation. It was in the early 2000 when Microsoft decided to go for the change to accommodate the standard for  Office Open XML . By 2007, this new file format became part of Office 2007 and is carried on in the new versions of Microsoft Office as well.

PPTX File Format Specifications

Files generated with office Open XML file format is a collection of XML files along with other files that provide links between all the constituent files. This collection is actually a compressed archive that can be extracted to view its contents. To do so, just rename the PPTX file extension with zip and extract it for observing its contents (See PPTX file format specifications by Microsoft).

Following sections shed some light on each one of these.

[Content_Types].xml

This is the only file that is found at the base level when the zip is extracted. It lists the content types for parts within the package. All references to the XML files included in the package are referenced in this XML file. Following is a content type for a slide part:

If new parts need to be added to the package, it can be done by adding the new part and update any relationships within the .rels files. It has to be kept in mind that for such a change, the Content_Types.xml must also be updated.

_rels (Folder)

Relationships between the other parts and resources outside of the package are maintained by the relationships part. The Relationships folder contains a single XML file that stores the package-level relationships. Links to the key parts of the PPTX files are contained in this file as URIs. These URIs identify the type of relationship of each key part to the package. This includes the relationship to primary office document located as ppt/presentation.xml and other parts within docProps as core and extended properties.

Each part of document that is the source of one or more relationships will have its own relationships part where each such relationship part is found within a _rels sub-folder of the part and is named by appending ‘.rels’ to the name of the part. The main content part (presentation.xml) has its own relationships part (presentation.xml.rels). It contains relationships to other other parts of the content such as slideMaster1.xml, notesMaster1.xml, handoutMaster1.xml, slide1.xml, presProps.xml, tableStyles.xml, theme1.xml, as well as the URIs for external links.

Explicit Relationship

For an explicit relationship, a resource is referenced using the Id attribute of a  element. That is, the Id in the source maps directly to an Id of a relationship item, with an explicit reference to the target.

For example, a slide might contain a hyperlink such as this:

The r:id#“rId2” references the following relationship within the relationships part for the slide (slide1.xml.rels).

Implicit Relationship

For an implicit relationship, there is no such direct reference to a  <Relationship> Id . Instead, the reference is understood.

This is the main folder that contains all the details about the contents of the Presentation. By default, it has following folders:

• slideLayouts
• slideMasters

and following xml files:

• presentation.xml
• presProps.xml
• tableStyles.xml
• viewProps.xml
• [MS-PPTX] - PPTX File Format
• Open Office XML
• AVIF File Format
• RA File Format
• KT File Format
• RM File Format
• RV File Format

How-To Geek

How to reduce the file size of a powerpoint presentation.

Need to chip off some KB from your presentation's file size? Try some of these handy tips.

Quick Links

Convert your presentation to the pptx format, insert your pictures—don’t copy and paste, do image edits in an image editor—not in powerpoint, compress all of the images in your presentation, don’t use embedded fonts, link to files instead of embedding them, don’t store a thumbnail for the presentation, remove personal and hidden information from your presentation, turn off autorecover, copy everything into a new presentation, a possibility: unzip the presentation and compress it.

Considering that Microsoft PowerPoint presentations are generally accompanied with tons of images, gifs , embedded videos , charts , graphs, and other content, it’s no surprise that you get some pretty big files. Here are a few steps you can take to reduce a presentation's file size.

Large files can be annoying. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. You can prevent all of these things by reducing the file size of your presentation.

We’ve mentioned it before, but the first thing you’d think of when considering file size reduction is images—and for a good reason. Image files can be quite large. There are steps you can take to reduce the size, such as compressing the images in the presentation. If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images .

Related: How to Reduce the Size of a Microsoft Word Document

We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size.

Microsoft released the PPTX format in Office 2007. Still, it’s not uncommon to see PPT files floating around. So what’s the difference between a PPT and PPTX  file? The PPTX version compresses all of the content within the presentation. If you have a PPT file and convert it into a PPTX file, you’ll notice a decrease in the file size.

Converting the file is as simple as pressing a button and choosing the file type. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.”

Windows File Explorer will appear. You’ll notice the Save As type is set as "PowerPoint Presentation." This is the PPTX file type. Click “Save.”

Your PPT file will now be converted to a PPTX file. As you can see, the size of the file has been reduced.

HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. Merely converting the file type reduced the size by 335 KB.

While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB. It all depends on what’s inside the file. With any luck, this will be the only step you need to take. If not, keep reading.

It’s tempting to copy and paste an image in PowerPoint instead of using the insert function. This won’t be an issue if you’re not concerned about file size, but if you are, then beware of copy and paste—it may reformat your image to BMP or PNG. Why is this an issue? Both of those file formats are larger than JPG.

You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. Using the insert function will ensure your images are inserted as intended.

When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. If it does require edits, you’re better off doing it in an image editor. Why? When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. For example, when you change an image to black and white, PowerPoint retains the full-color image as well. That’s a lot of extra bites being stored.

If you don’t have an image editor ( you do ) or you simply must use PowerPoint, be sure to tell PowerPoint to discard all of that excess data saved from the edits . It won't save you as much space as working in a dedicated editor, but it will help.

You can compress images in PowerPoint one at a time or all at once. If you’re looking to do the latter, here’s how.

Open your presentation, head over to the “File” tab, and then select “Save As” in the left-hand pane.

Next, select “More Options,” which you'll find under the area where you would name your file and choose the file type.

The “Save As” window will appear—this time with a few extra options available to you. Next to the “Save” button, click “Tools.”

In the drop-down menu that appears, select “Compress Pictures.”

The “Compress Pictures” window will appear. Here, you can choose the resolution type of the images (based on PPI) in the presentation. You’ll also notice that you’re not able to select the “Apply only to this picture” option in the “Compression Options” group. That’s because, due to the way we accessed this tool, this option isn’t available.

Note:  If you do want to compress a single picture, select it and then head to Picture Tools Format > Compress Pictures.

Once you’re happy with your selection, click “OK.”

Be sure to save your presentation afterward.

We get why you might want to embed fonts—you might be making a Star Wars themed presentation and, as a result, anyone you may be sharing the presentation with is not likely to have those special fonts available to them. Embedding the fonts in your presentation could prevent issues down the line, but it comes at the cost of increased file sizes.

In general, unless you are sure you need to display a particular font, we recommend turning off font embedding.

Head over to the “File” tab and select “Options” at the bottom of the left-hand pane.

On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”

We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. Look at the difference if file sizes:

Convinced yet?

Consider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. Embedding an entire video will significantly increase the size of your presentation. There are certainly some valuable benefits when embedding a file vs. linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it.

Way back when Office let you save thumbnail images of your presentation so that you could get a sneak preview of the file when searching for it in File Explorer. Windows has grown to be more sophisticated, so it no longer requires the help of Office applications to do this. But, the option is still available.

We ran a little test to see the difference in file size with and without this option enabled. Here are the results:

With the thumbnail option enabled, our file size was 2,660 KB. Without the option enabled, the file size was reduced to 2,662 KB, saving a total of 7 KB.

This is a pretty small save, but when we tested it with a Word document, the difference was significant, showing 721 KB without the option enabled, and 3,247 KB with the option enabled.

While this is a large gap between applications and it’s not exactly clear why the difference is so large, it’s still an option worth exploring. To disable the feature, open your presentation, head over to the “File” tab, and then select “Properties” found on the right-hand side, then “Advanced Properties.”

You’ll now be in the “Summary” tab of the “Properties” window. At the bottom of the window, uncheck the box next to “Save preview picture,” and then click “OK.”

Microsoft Office will store your personal information (such as author name) and hidden properties within your presentation. Getting rid of this information can save you a bit of space.

Open your presentation, head over to the “File” tab, select the “Check for Issues” option, then select “Inspect Document."

The “Document Inspector” window will appear. Make sure the “Document Properties and Personal Information” box is checked, and then click “Inspect."

In the next window, select “Remove All.” The information will now be removed, saving you a few KB of space.

We don’t necessarily recommend this, and it should only be used as a last resort effort. AutoRecover is an essential tool in Office, and if you’ve ever lost a document before saving, then you understand precisely what we mean.

Each time Office uses AutoRecover, it adds a little to the size of the file. To turn AutoRecover off, head over to the “File” tab and select “Options” found at the bottom of the left-hand pane.

In the “Save” tab of the “Options” window, uncheck the box next to “Save AutoRecover information ever xx minutes.”

If you save and exit out of the presentation immediately, you won’t notice a difference. Over time though, as you continue to progress through the presentation, the AutoRecover feature will add KB to your file.

While you’re creating your presentation, PowerPoint will save various things in the background to help you out. We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. Copying your content over to a new presentation may be a good solution to the problem.

This may be a bit of a hassle though as, with PowerPoint, you’ll need to copy and paste each slide (and master slides). Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. As a result, you should see a change in file size.

While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot.

As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add them to a compressed archive, and then rename the archive to a PPTX file extension.

We had some issues here, though.

In Rob’s testing with his Word document, it successfully reduced the size of the file from 721 KB to 72 KB. However, it corrupted the file in the process. In my testing with my 2,614 KB file, it didn’t corrupt it, but it only reduced it to 2,594KB—a total of only 20 KB. We’re unsure what’s at play here, so if you want to give this a go, be sure to have a backup copy of your file before doing so.

That’s all the tips we've got for reducing the size of your PowerPoint presentation. We’re always looking for new and interesting ways to reduce the size of our files, so if you have any tips, let us know in the comment section, and we’ll be happy to test them out!

Saving ppt to pptx or pptm

Issues addressed converting file format from .ppt to .pptx or .pptm.

If you are experiencing any of the symptoms below, please follow the steps below to convert the files from .ppt to .pptx and if the PowerPoint files (.ppt) contain macros, you can convert them to .pptm.

Slowness while opening PowerPoint files with .ppt extension.

Bigger file size with .ppt extension.

Note:  Please make sure you have a copy or backup of the original files before following the steps below. After conversion, verify the content or layout for any changes in the converted file.

Steps to convert .ppt files to .pptx

Steps to verify if .ppt documents contain macros

First, we need to verify if .ppt files we are trying to convert have macros. To verify, please follow the steps below. 

Steps to convert .ppt (macros enabled presentation) to .pptm

Open the identified .ppt file which contains macros.

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