how to share screen in zoom presentation

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

• Change the Style of Your Bullet Points and Stand-out from the Crowd!
• 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
• How to Reduce the Size of Your PowerPoint File? The Perfect Method!
• Auto Create Your PowerPoint Slides using Design Ideas Feature!
• Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting

There are several different ways to share your screen  when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:

• Windows OS instructions
• Mac OS instructions
• Resizable window in Keynote
• Share individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

Open your PowerPoint presentation. 

In Zoom, click on Share Screen .

Click on the Advanced Tab.

• Select Portion of Screen (Allows you to share just a portion of your screen.  When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
• Click on Share .

For Windows OS in PowerPoint

• Click on the Slide Show tab 
• This allows you to display the slides with the notes you prepared in the notes pane.
• Click “Present from Begining under Slide Show” 
• This way, only the slides will display to the students. 

For Mac OS in PowerPoint

• Click the Slide Show tab  
• Click “Presenter View”  
• If you have Dual Monitors, there is also an option to Swap Displays if needed.

Other Options

Resizable window in keynote.

Another option is to view the presentation in a resizable window (not full screen).

• Make sure Keynote is updated
• Choose Play>Play Slideshow in Window.

Share Individual Window in Powerpoint

• Choose "Browsed by an individual (window)" and only share that window when you share your screen.  This will allow you to have your notes displayed in another document and only show the slides. 

Learn more about different ways to share your screen, content, or camera in Zoom .

CONNECT WITH US

How to share your screen on Zoom in 2 different ways on a computer or mobile device

• You can easily share your screen on Zoom during a group meeting using the desktop or mobile app.
• You can share a screen before you have joined a call from the app homepage, or choose to begin sharing at any time during a live call.
• The process looks slightly different on each app, and the desktop version offers more options for screen sharing — including options to annotate and use a whiteboard.
• This story is a part of Business Insider's Guide to Zoom .

As more and more meetings become remote, it might be helpful to share your phone or computer screen with coworkers or students when you're on a Zoom video call.

Whether it's a marketing presentation or lecture slides, sharing a screen can be an easy way to show others your work. Additionally, you may wish to share your iPhone or Android phone screen if you don't have access to a full computer screen at the time of the call.

On either device's app, you can share your screen from the homepage — to join an ongoing call — or once you're already on the call screen yourself. The process looks slightly different on desktop and mobile devices, and the desktop version definitely offers more — including options to annotate and use a whiteboard.

Here's how to do both. 

How to share screen on Zoom from its homepage

1. If you haven't started a call yet, you can begin sharing your screen from the Zoom app home screen. On your desktop, this option is found in the "Home" tab. On your phone or tablet, this is found at the top of the "Meet & Chat" tab. Click or tap to begin the process.

2. On either device, a pop-up will open prompting you to enter the Sharing Key or Meeting ID. You will have to enter this information to join an ongoing video call. Click "Share Screen" on your desktop or "OK" on your phone or tablet when you're ready.

3. Enter the meeting password. Click "Join" on your desktop or tap "OK" again on your mobile app.

4 . From here, the process to share screens is a bit different for the desktop and the mobile device version.

• If you're using a computer, simply choose what you'd like to share on the video call. On your desktop, you'll have lots of options, such as your multiple screens, a whiteboard, your iPhone if you plug it in, and any apps you may have open on your computer. Select what you'd like to share and click the blue "Share" button in the bottom right hand corner. You have now joined the call and are sharing the screen you've selected.
• On your mobile app, the process looks a bit different. After you enter the Meeting ID and password, you'll be greeted with a screen that says "Not Sharing Screen Yet."
• After the next page loads, you'll be prompted to start the broadcast. You can opt to turn the microphone off or on as well. Tap "Start Broadcast" once you're ready.
• A countdown will begin. Once the broadcast begins, a red band will appear at the top of your screen and a timer will start.
• You are now free to move about your phone. Whatever you do is now being live broadcasted to others on the call.

How to share screen once on Zoom if you're already on a call

1. If you are already on a call, the process looks a bit different — and may even be easier. From your call screen, click the "Share Screen" button. Whether you do so on your phone or computer, this button is found at the bottom center. Tap on your screen or move your cursor if this menu has disappeared. You can also use the Shift + Command + S shortcut on your Mac or Alt + Shift +S on a PC. 

2. On your desktop, this will open a pop-up with options. Select what you'd like to share and click the blue "Share" button to proceed.

3. This will automatically broadcast the app or desktop view you chose to share. A small Zoom pop-up will be visible at the top of the screen reminding you that you are broadcasting. If you hover over this pop-up you can find more options.

4. If you'd like to share a different screen, click the green "New Share" option in the middle. This will reopen the menu, where you can switch apps or choose to use the whiteboard. In addition to the "New Share" option, you'll find other helpful buttons.

• Click the appropriate buttons to mute or unmute and start or stop your video.
• Click "Participants" to view your participants. Find your meeting information below.
• Click "Stop Share" or "Pause Share" to stop the broadcast.
• Click "Annotate" to open a separate pop-up. Click the "X" to close this window, where you'll find many tools. For example, you may find it helpful to draw arrows or circles to highlight important information on the screen.
• Click "More" to open a drop-down menu where you can find a condensed version of Zoom call features, such as chatting with callers or invite more. 
• On the mobile version, you'll have to complete a few extra steps. After you tap "Share Content," a pop-up will appear. Tap "Screen."
• You'll then be prompted to choose how you'd like to screen-record. Instead of selecting "Photos," choose to "Zoom Broadcast" instead.
• After you tap "Start Broadcast" a countdown will begin to let you know you are now recording. A red band will appear at the top of the screen with a timer. Tap "Stop Broadcast" to end the live stream.

Anything you do on your iPhone, iPad, or Android device will be displayed to other call participants. Tap the red banner or return to the Zoom app at any time to stop or make audio changes.

Related coverage from  Tech Reference :

How to use the 'raise hand' feature in zoom on a computer or mobile device, how to add zoom to your google calendar by installing an add-on, 'where does zoom save recordings': how to find your zoom meeting recordings in 2 ways, how to join a zoom meeting on your computer or mobile device, how to send a zoom invite in 4 different ways, to set up group meetings with colleagues or classmates.

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Zoom: Share PowerPoint Presentation Slides While Using Presenter View on the Presenter Device

Sharing your presentation, alternate method (windows or mac).

This guide provides step-by-step instructions for how to wirelessly share PowerPoint presentation slides within a Zoom meeting while using presenter view on your laptop to access presenter notes.

This guide assumes that you already are hosting an active Zoom meeting on your laptop, have a PowerPoint presentation open, and you have no external displays connected.

• Zoom Support: Screen sharing a PowerPoint presentation

Related Resources

Zoom: Signing In to Your UNC Zoom Account in the Zoom App on Your Device

Technical Help EdIT

• Proceed based on your computer operating system:
• Go to Slide Show tab and click From Beginning or From Current Slide . The presentation slide will display full screen.
• Right-click on anywhere on the presentation slide and choose Show Presenter View . The presenter view for the presentation will display on your laptop screen and the full slide view will persist in the Zoom meeting room.

NOTE: This feature works inconsistently on the Mac. If you are unable to achieve the desired results following these steps, use the alternate method outlined below.

How-To Geek

How to share your screen in a zoom meeting.

One of the most-used features in Zoom is its screen sharing feature. Here's how to use it.

Quick Links

Share your screen during a call, allowing participants to share their screen.

As the majority of the global workforce now works remotely, the need for video conferencing has risen---and so has the popularity of Zoom. In a Zoom call, you may eventually need to share your screen with participants. Here’s how.

As the host of the Zoom call , you can share your screen at any time. During the call, select the “Share Screen” button at the bottom of the window.

Alternatively, use the Alt+S (Command+Shift+S for Mac) shortcut key on Windows 10.

You’ll now be in the “Basic” tab of the share screen options window. Here, you can select which screen you’d like to share (if you’re connected to multiple monitors), a specific application that’s currently open (like Word, Chrome, Slack, etc.), or a Whiteboard.

Once you’ve selected the screen that you’d like to share, click the “Share” button in the bottom-right corner of the window.

To stop screen sharing, click the red “Stop Share” button at the top of the screen you are currently sharing. Alternatively, use the Alt+S (Command+Shift+S for Mac) shortcut key.

Due to a rise in the new Zoombombing trend, we recommend you keep your Zoom calls as secure as possible . However, in some cases, it may be necessary to allow participants to share their screen.

During the meeting, select the arrow next to “Screen Share” at the bottom of the window. From the menu that appears, select “Advanced Sharing Options.”

The “Advanced Sharing Options” window will appear. Here, you can select who can share their screen, when they can share their screen, and how many participants can share their screen at the same time.

That’s all it takes to share your screen in a Zoom meeting!

Zoom Screen Sharing – How to Share My Screen on Zoom [Solved]

As more and more people are working remotely, online meeting services like Zoom are becoming more popular and widely-used.

And if you're in a Zoom meeting, you'll probably have to show your work to your co-workers from time to time.

Zoom offers many features that make sharing your screen fast and easy. You can share your whole desktop, just your screen, certain computer programs and applications, particular files or other content, and more.

In this article I'll show you how to share your computer screen during a live video call when you're using a desktop computer.

How to share your screen on Zoom – the basic steps

You can share your screen at any point during a Zoom meeting. But keep in mind that screen sharing abilities are available only to the meeting's host by default.

If you're not the host of the meeting, the host must allow participants to share their screens via the Security option in Zoom:

Now, the first step to sharing your screen is to click the green 'Share Screen' option at the bottom of the meeting's window.

If you can't see the bar at the bottom with the different available options, hover your mouse over the bottom of thte window and it will appear.

Once you've clicked 'Share Screen', the Basic panel window will pop up:

From here, you can choose to share your entire desktop screen, a whiteboard, an iPhone/iPad screen, or any other specific application or program window that is currently open on your computer.

Select what you want to share by clicking on that option, which will give the window/app you've selected a blue background.

If you're sharing something with sound and you want others in the meeting to hear it, click the 'Share Sound' option at the bottom of the Window.

Finally, click 'Share' at the bottom right hand corner:

You are now broadcasting and others can see what you've chosen to share.

Screen sharing options in Zoom

While sharing, different meeting control options will be available at the top of your screen.

At the most basic level, you'll see a panel in green letting you know that you're screen sharing and that will show if you're muted or not.

On the right, there's a red panel that you can click to stop sharing.

When you hover over those two options, you'll also see more meeting controls at the top of the screen.

You can mute/unmute yourself, turn your camera on or off, view the meeting's participants, share something new, or pause your share for some.

How to share your screen on Zoom – advanced options

After you've clicked the green 'Share Screen' at the bottom of your meeting's window, you can choose the 'Advanced' tab from the window that pops up.

From there, you have the option to share only a portion of your screen, show slides or a powerpoint presentation as a virtual background, or share a video.

How to share your screen on Zoom – sharing files

You can also share files stored on Dropbox, Google Cloud, or Microsoft SharePoint by selecting the 'Files' tab.

How to share your screen on zoom when using MacOS

Before attempting to share your screen on MacOS, navigate to 'System Preferences' and then 'Security and Privacy'.

In the 'Privacy' tab, on the left hand side, select 'Screen Recording'.

From there, make sure that 'zoom.us.app' is selected.

Thanks for reading! Now you should be able to share your screen in your Zoom meetings.

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