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How to Sign a Cover Letter (With Signature Examples)
- Do You Need to Sign a Cover Letter?
- Sign Uploaded or Printed Cover Letters
- Cover Letter Signatures Examples
- Signatures If You're Emailing
- Signature Examples for Emails
Which Email Address to Use
How to add a digital signature, need more cover letter help.
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When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?
It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document.
Does Your Cover Letter Need a Written Signature?
When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.
How To Sign an Uploaded or Printed Cover Letter
Uploaded Letter: If you're uploading your cover letter to a job site, your signature will simply include an appropriate closing phrase and your full name. Place a comma after your close, such as Best, or Sincerely yours, and then insert your name in the line below.
Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these guidelines for what to include in your letter .
Hard Copy Letter: When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink.
Signature Examples for Uploaded or Printed Letters
For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the heading of your cover letter includes your contact information.
Signature Example (uploaded letter)
Best regards,
Janet Dolan
Signature Format (signed letter)
Closing phrase,
Handwritten Signature
First Name Last Name
Signature Example (signed letter)
Janet Dolan (Your Signature)
What to Include in an Email Signature
If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font.
The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information.
It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.
You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.
You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out.
Signature Examples for Emailed Documents
When you are sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.
Email Signature Format
Your Name Email Phone
Email Signature Example
Karina Hoffman karina.hoffman@email.com 555-123-5678
Sample Email Signature With Full Address
Your Name Street City, State Zip Code Email Phone
Sample Email Signature With Social Media Handles
Your Name Email Phone LinkedIn Profile (Optional) Twitter Account (Optional)
Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.
Even though you are using a personal account, choose an email address that looks professional.
Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.
Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:
Simply sign a piece of printer paper and then scan the page.
After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.
Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.
Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.
Remember to type your name below your handwritten signature.
Get information on how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.
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How to Sign a Cover Letter (With 70+ Signatures)
Introduction.
The job application process can be stressful, and one question that many job seekers find themselves asking is, "Should I sign my cover letter?" In this comprehensive guide, we'll explore the history of signing documents, the pros and cons of signing a cover letter, and the psychology behind signed cover letters. Our aim is to help you make an informed decision on whether to sign your cover letter and how to do it professionally.
Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers. Although it is not strictly required, it can set you apart from other applicants and show that you have taken the time to personalize your application.
The History of Signing Documents
Understanding the history of signing documents can provide context for the modern job application process and the relevance of signed cover letters. Historically, signatures were used for authentication and agreement, and people signed documents to confirm their identity or consent to the terms of a contract. This practice dates back to ancient civilizations, where rulers and officials would use seals or other unique marks to authenticate written records.
As technology evolved, the transition from physical signatures to electronic signatures began. Today, electronic signatures are widely accepted and legally binding in many countries. The role of signatures in the job application process has also evolved, with many job seekers now submitting electronic cover letters and resumes. However, the history of signing documents and the perceived importance of signed cover letters remain relevant, as they can demonstrate a level of formality and personal touch that hiring managers may appreciate.
The Psychology Behind Signed Cover Letters
The impact of a signed cover letter on hiring managers can be better understood by examining the psychology behind the perception of signed documents. One study published in Psychology Today found that signatures can convey a sense of trustworthiness and commitment. By signing your cover letter, you are essentially putting your name behind your words and expressing your genuine interest in the position.
A signed cover letter may also help establish a personal connection between the applicant and the hiring manager. As mentioned in Authors Cast , using a professional sign-off followed by your full name can create a sense of authenticity and sincerity. This personal touch can make your application more memorable and help you stand out from other candidates.
However, it's important to consider potential negative psychological effects of a signed cover letter. For example, if your signature is illegible or overly casual, it may give the impression that you lack professionalism or attention to detail. To maximize the positive psychological impact of a signed cover letter, ensure that your signature is clear, professional, and consistent with the tone of your application.
How to Sign a Paper Cover Letter
Properly signing a paper cover letter can demonstrate professionalism and attention to detail. Follow these steps to ensure that your signature adds value to your application:
Placement : Your signature should be placed at the end of your cover letter, after your closing statement. Leave a space between your closing statement (e.g., "Sincerely" or "Best regards") and your signature to give your signature room to stand out.
Professional sign-off : Use a professional closing statement, such as "Sincerely," "Best regards," or "Yours faithfully," to set the tone for your signature. Avoid overly casual or informal sign-offs, which may give a negative impression.
Pen and ink color : According to Modern Fuel , it's best to use blue or black ink for signing documents, as these colors are considered professional and easy to read. Blue ink is often preferred, as it can help your signature stand out from the rest of the black text on your cover letter.
Size and legibility : Your signature should be large enough to be easily read, but not so large that it dominates the page. Legibility is key; if your signature is difficult to read, it may give the impression that you lack attention to detail.
Neatness : Sign your cover letter neatly and cleanly, avoiding any smudges or ink blots. This demonstrates care and professionalism, reinforcing the positive impression you want to make on potential employers.
Common Concerns and Misconceptions
Addressing common concerns and misconceptions about signing cover letters can help job seekers make informed decisions and avoid potential mistakes.
Formality : Some job seekers worry that signing a cover letter may appear too formal. While it's true that a signature can add a level of formality, it's important to consider the specific job application and industry. In more traditional or conservative industries, a signed cover letter may be expected and appreciated. In more casual settings, a typed name may suffice.
Necessity : There's a misconception that signing a cover letter is no longer necessary due to electronic submissions. While it's true that electronic submissions have become more common, signing a cover letter (even electronically) can still convey professionalism and attention to detail.
Adapting to the job application and industry : The decision to sign your cover letter should be based on the specific job application and industry. If you're unsure whether a signature is expected or appropriate, research the company culture and industry norms to make an informed decision.
Consequences of not signing : Not signing a cover letter when it's expected can make your application appear incomplete or careless. However, in many cases, a missing signature is unlikely to be a deal-breaker. It's more important to focus on creating a well-written, tailored cover letter that highlights your skills and experience.
When a signature may not be required but could be beneficial : In some cases, a signature may not be strictly required, but including one can still make a positive impression. If you're unsure whether to sign your cover letter, consider the potential benefits of demonstrating professionalism and attention to detail, and weigh these against any potential drawbacks.
Signature Examples in Cover Letters
It's important to sign your cover letter with a suitable closing that reflects your level of professionalism and aligns with the company's culture. Below are examples of professional and appropriate signatures:
Example 1: Simple and Classic
This approach is straightforward and appropriate for any professional context.
Sincerely, John Doe
Example 2: Respectful and Formal
This sign-off conveys a high degree of formality and respect, suitable for traditional industries or companies.
Yours faithfully, Jane Smith
Example 3: Courteous and Personal
This closing adds a touch of personal warmth while still maintaining a professional tone.
Best regards, Robert Johnson
Example 4: Warm and Professional
This closing is slightly less formal, but still conveys respect and professionalism, making it suitable for many modern businesses.
Kind regards, Emily Davis
Example 5: Professional and Polite
This closing demonstrates a high level of respect and formality, making it a safe choice when you are unsure of the company's expectations.
Respectfully, Samuel Johnson
Remember, it's important to match the formality of your sign-off with the company's culture and the nature of the role you are applying for. These signatures are professionally acceptable and can be adapted to most situations, making them excellent choices when signing your cover letter.
Full List Of Signatures For A Cover Letter
In a professional setting, the way you close your cover letter can leave a lasting impression on the hiring manager. It's an opportunity to exude professionalism and reflect your personal style. To help you leave a positive and memorable impression, we've compiled a list of 70 professional cover letter signatures. These range from traditional closings starting with "Best Regards" and "Sincerely," to more unique ones like "Yours in Faithful Service" and "In Earnest Hope". Remember, it's essential to match the tone and formality of your signature with the culture of the company and the role you're applying for.
Choose the signature that best aligns with your personal style and the tone set in your cover letter. Whether you opt for a traditional closing or decide to stand out with something a bit more unique, this list offers a wide range of options to suit every professional context.
- Best Regards
- Warm Regards
- Kind Regards
- With Appreciation
- Yours Truly
- Respectfully
- Best Wishes
- Yours Respectfully
- With Gratitude
- Sincere Regards
- Many Thanks
- Yours Sincerely
- Thanks in Advance
- Yours in Service
- With Thanks
- Yours With Gratitude
- Sincere Thanks
- Yours in Partnership
- Appreciatively
- Sincerely Yours
- Faithfully Yours
- In Gratitude
- Respectfully Yours
- Wishing You Well
- Yours in Gratitude
- With Respect
- Thanking You
- With Warmth
- Thank You for Your Consideration
- Best to You
- Yours in Appreciation
- Cordially Yours
- In Kindness
- Thank You for Your Time
- With Sincerity
- Warmly Yours
- With Best Wishes
- Warmest Regards
- Looking Forward
- With Anticipation
- In Anticipation
- Yours Eagerly
- With Assurance
- Yours Hopefully
- Best Regards to You
- Wishing You the Best
- Yours Expectantly
- In Respectful Anticipation
- Regards to You
- In Hopeful Expectation
- With High Hopes
- Yours in Hope
- Hopeful Regards
- Yours in Anticipation
- With Great Expectation
Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers, although it is not strictly required. Throughout this article, we've explored the history of signing documents, the pros and cons of signing a cover letter, the psychological impact of signed cover letters on hiring managers, and best practices for signing both paper and electronic cover letters. We've also addressed common concerns and misconceptions about cover letter signatures.
As you consider whether to sign your cover letter, remember to weigh the potential benefits and drawbacks, and consider the specific job application and industry. Ultimately, the decision to sign your cover letter is up to you, but understanding the factors at play can help you make an informed choice.
We encourage you to share your experiences and ask any questions you may have in the comments below. Good luck with your job search, and may your cover letter – signed or unsigned – help you secure the position you desire!
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How to Sign a Cover Letter
When writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper cover letter signature .
How you sign off your cover letter is crucial as it will either leave the prospective employer with a positive, professional first impression .
Choosing how to sign off a cover letter the right way depends on a few factors, such as the cover letter format of your email. However, in general, it’s better to remain formal and professional . You can be positive and even friendly, but avoid casual language such as “thanks”, “cheers”, or “take care”.
If you get it wrong by making a small mistake or by using inappropriate language in your cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive so many applications for each position , this can be enough for yours to be discounted.
The signature on your cover letter is a crucial part of your cover letter that you need to nail. Ensure you sign your cover letter the right way and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to conclude your cover letter in the best way possible .
How to sign a cover letter when emailing
Emailing job applications , including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is submitted electronically ?”
You need to have the proper sign-off when you conclude your cover letter, even by email.
It’s essential to know how and where to sign a cover letter if you are emailing it to a hiring manager. Use a professional sign-off (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your cover letter and job application that much more effective.
If you’re emailing a cover letter with a signature you should use a professional sign off (such as sincerely, sincerely yours, best regards or most sincerely) followed by your full name written underneath .
You don’t need to sign the letter by hand when signing a cover letter electronically . Also avoid using italics or an alternative font as this can look childish. Just write your full name in the same font as the rest of the letter .
It’s also essential to clearly include your contact details when you sign off a resume cover letter . It would be a tragedy if you nailed your cover letter , spent time tailoring your resume using a resume builder , and then the employer didn’t know how to contact you .
An easy, time-effective way of doing this is by setting up an email signature . You should include your name, telephone number, email address and a link to your LinkedIn profile (and any other useful links which may help your application).
Closing signature examples
Here are some examples of how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of how to sign a cover letter via email .
Sincerely yours,
Mary Washington [email protected] 70997654
Best regards,
Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654
Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com
Examples of Bad Signatures on Cover Letters
Including this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that does not mean you can be too casual .
Here are some examples of words you should avoid writing when you are signing off your cover letter:
- Best wishes
- Take it easy
- Affectionately
It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.
How to sign a paper cover letter
Though it is becoming less common , you may need to either mail a cover letter or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to include a handwritten signature . After printing your cover letter, you should sign your name using black ink .
For written cover letters , you should use a formal business cover letter format which includes your contact details and those of the employer at the top of the page, as well as a heading and salutation . As you include your contact details at the top, there is no need to include them with your signature as you would in an email.
Though the importance of signing a cover letter shouldn’t be underestimated, how to end a cover letter is only one part of your application. Read more cover letter advice for information on writing the other parts of your cover letter and also spend time researching how to write a resume . Using resume templates is an effective way of producing professional-looking results quickly.
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COMMENTS
Do you need to sign a cover letter? No, you don’t need to sign a cover letter. However, signing your cover letter shows an extra level of professionalism and attention to detail that can help make a positive first impression on employers.
Should you have a signature on your cover letter? The short answer is no. One of the common misconceptions here is that you always need to have a handwritten cover letter signature. We live in a digital world and, often enough, you won’t need to send a physical cover letter to the hiring manager.
Does Your Cover Letter Need a Written Signature? When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter.
7. Signature Conclude your cover letter with a professional sign-off, followed by your name or signature. If you are submitting your cover letter via email, avoid adding an extra email signature. Some suitable closing phrases include: Sincerely; Best regards; Respectfully; Thank you; With thanks; Related: How To Write a Cover Letter (With ...
To help you leave a positive and memorable impression, we've compiled a list of 70 professional cover letter signatures. These range from traditional closings starting with "Best Regards" and "Sincerely," to more unique ones like "Yours in Faithful Service" and "In Earnest Hope".
If you’re emailing a cover letter with a signature you should use a professional sign off (such as sincerely, sincerely yours, best regards or most sincerely) followed by your full name written underneath. You don’t need to sign the letter by hand when signing a cover letter electronically.