presentation delivery techniques

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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]

How To Make a Good Presentation [A Complete Guide]

Written by: Krystle Wong Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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15 Essential Presentation Techniques for Winning Over Any Audience

• The Speaker Lab
• April 13, 2024

Table of Contents

Ever found yourself standing before an audience, your heart racing? That’s the moment when knowing effective presentation techniques can prove to be your unwavering ally. But what are presentation techniques? And what makes them so powerful? In this article, we’re going to answer those questions.

Before we can talk about presentation techniques, though, we first have to talk about good communication. The power of effective communication isn’t just in what you say. It’s how you say it; it’s in those deep breaths that steady nerves, and in maintaining eye contact. It’s about turning a room full of strangers into an engaged audience hanging onto your every word. When it comes to public speaking , real success comes from mastering non-verbal cues to punctuate our words and using visual aids not as crutches but as tools for engagement.

As you hone your communication skills, you will begin to form effective presentation techniques. Expect rough patches as you get the hang of things, but view them as mere footholds propelling you towards your ultimate triumph. Keep pushing forward.

Mastering Presentation Techniques for Impactful Delivery

Presentation techniques are more than just standing in front of a crowd and talking. They’re about making connections, telling stories that resonate, and leaving your audience with something to remember you by.

Elements of an Effective Presentation

For your presentation to resonate, ensure the visuals are straightforward and supportive, rather than distracting. Your message should be concise yet powerful enough to stick. And let’s not forget engagement; keeping your audience on their toes is key.

• Visuals: Keep them simple but impactful.
• Message: Make every word count.
• Engagement: Interact with your audience, ask questions, make them think.

We’ve all seen those slides crammed with text or charts. When you make your slides, don’t cram information, because nobody wants to squint at tiny fonts or decipher complex graphs while trying to listen to you speak. This resource suggests focusing on clarity and simplicity when designing slides—advice worth taking.

Strategies for Delivering a Successful Presentation

To deliver a knockout presentation, start strong. Grab attention from the get-go with an intriguing fact or story related directly back into the topic at hand. Maintain eye contact across the room so everyone feels included in the conversation. Finally, end on a memorable note, either with a call to action or insight gained during the time together. Leave them wanting more information and eager to learn about the subject matter discussed today.

• The opener: Hook your audience with a relevant fact or anecdote.
• Maintain connection: Eyes up, engage everyone around.
• Closing remarks : Last chance for impact–what’s your mic drop?

As author Lilly Walters once said, “The success of your presentation will be judged not by the knowledge you send but by what the listener receives.” This quote reminds us that the true goal of any speech is the understanding achieved between the speaker and the listeners.

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Engaging Your Audience with Nonverbal Communication

As the name implies, nonverbal communication denotes all of the ways you communicate without using words. This includes eye contact, body language , and facial expressions. Although nonverbal communication might not be the first presentation technique that comes to mind, it’s nevertheless a very powerful tool to have in your arsenal. Let’s take a look.

The Power of Eye Contact, Body Language, and Facial Expressions

Making eye contact isn’t just about looking someone in the eye; it’s about forging a connection. Aim for brief moments of eye contact across different sections of your audience throughout your presentation. Establishing fleeting eye connections across diverse audience segments fosters a sense of trust and keeps them hooked, all while ensuring no one feels on edge.

Body language is similarly important. Stand tall with good posture; it exudes confidence even when you feel nervous. As you grow more confident, mix up standing still with moving around subtly. This dynamic shift holds attention better than being rooted to one spot or nervous pacing. Use your hands to gesture naturally as you speak—it adds emphasis and keeps things lively.

If there’s one thing people can spot from miles away, it’s insincerity. So let those facial expressions match your words. Smile when you share something amusing, and furrow your brow when diving into serious stuff. After all, it’s not just what you say but how visually engaged and passionate you appear while saying it that counts.

Tying these elements together helps you deliver impactful, memorable talks. When done right, folks will leave feeling more connected, understood, and fired up by your presentation, all thanks to your techniques.

Designing Compelling Presentation Materials

Knowing how to design engaging presentation materials is one technique you can’t do without. Far from mere embellishments, these implements are crafted to hammer your message home. Hence, it’s vital to select these aids with great care and discernment.

Tips for Creating Effective Slides

When it comes to crafting slides, think of each as a billboard advertisement for your idea. You want it clear, impactful, and memorable.

• Keep it simple : One idea per slide keeps confusion at bay and attention locked in.
• Use bullet points : Break down your points so your audience can track.
• Pick a font size : Generally speaking, bigger is better.
• Use color : Harness colors that pop without blinding anyone; contrast is key.
• Use images with purpose : A good picture or chart can help illustrate your point, but keep it relevant and don’t overdo it.

With a few helpful visuals, your presentation can go from good to great. For more on creating slides, check out this link here .

Handling Questions and Interactions Professionally

For some speakers, it’s not the presentation itself that makes them nervous—it’s the Q&A session that follows. This is the moment where you get to shine or stumble based on how well you handle those curveballs from your audience. If you want to round off your presentation well, you’re going to want to learn a few techniques for fielding these questions. Let’s look at a few ways of doing this.

Preparing for Audience Questions and How to Address Them Effectively

Below are six techniques that will help you address audience questions effectively.

• Listen Up : The first rule of thumb is to listen like it’s a superpower. When someone throws a question at you, don’t just hear them out—really listen. Demonstrating this level of attentiveness not only conveys your respect but also affords you a brief moment to collect your ideas.
• Stay Calm : You’ve got this. Even if a question catches you off guard, take a deep breath before diving into your answer. No one expects perfection, but showing confidence matters.
• Practice Beforehand : Before presentation day arrives, think about potential questions folks might ask and prep some responses in advance. Practice makes perfect, after all.
• Vary Your Techniques : Not every question needs an essay as an answer; sometimes short and sweet does the trick. Mix up how detailed or brief your answers are depending on what’s asked.
• Show You Care : If you ever get a question that leaves you stumped, say so honestly—but add that magical line: “Let me find out more and I’ll get back to you.” Then actually do it.
• Appreciate Audience Curiosity : Remember that the reason you audience is asking questions is because they’re interested. So no matter what questions you get, keep engaging with enthusiasm.

Go forth with confidence, knowing not only can these moments boost credibility—they make connections too. So next time when facing down those queries remember to listen hard, stay calm & always engage warmly. With these techniques under your belt, answering audience questions after your presentation will feel much less daunting.

Techniques for a Memorable and Effective Presentation

No matter what topic you cover in your presentation, you can easily add in a story, and more likely than not you can add a little humor too. Together, these two presentation techniques are perfect for making your speech memorable.

Incorporating Storytelling into Your Presentation

One great technique for making your presentation stick is telling stories. Stories have the power to touch people profoundly, especially when they depict relatable experiences. So, when you’re up there presenting, kick things off with a story that ties into your main message. It could be personal, something from history, or even an anecdote that gets your point across. Stories are not just fluff; they’re the glue of your presentation. They make complex ideas digestible and memorable.

Using Humor to Connect with the Audience

Another great way of engaging your audience is by using humor. But here’s the deal—use humor wisely. Keep it tasteful and tied closely to the content at hand so it enhances rather than detracts from your message.

• Pick universal themes everyone can relate to.
• Avoid anything potentially offensive.
• Tie jokes back to your key points to make them relevant.

If humor isn’t your thing, or you’re worried about your comedic timing, it’s perfectly okay to skip the jokes. Especially if you’re new to public speaking, humor can be hard to nail immediately. But as you grow and hone your presentation techniques, consider stretching yourself a bit. By starting small, you can practice using humor to connect with your audience. That is your goal, after all—to leave a positive, memorable impression on your audience.

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Overcoming Public Speaking Anxiety

For some speakers, stepping in front of a crowd to speak causes immediate anxiety. But fear not! Conquering public speaking anxiety is entirely within your grasp.

Techniques to Manage Stage Fright and Boost Confidence

First off, feeling nervous before taking the stage is completely normal. Even Mark Twain admitted, “There are two types of speakers. Those who get nervous and those who are liars.” So take that flutter in your stomach as a sign you care deeply about delivering value to your audience. In addition, consider the following tips as you prepare to hit the stage.

• Breathe Deep: Before stepping up, take some deep breaths. In through the nose, out through the mouth. Feel every muscle relax with each exhale.
• Mind Over Matter: Visualization is key. Picture yourself nailing that presentation, because if you can see it, you can achieve it.
• Keep It Simple: Stick to what you know best; this isn’t the time for surprises or untested waters.
• Pace Yourself: Speak slowly but surely—there’s no rush here.

Believe it or not, acting relaxed often leads to actually being relaxed. Remember when we said mind over matter? Well, it applies here big time. The power pose backstage might just be what turns those nerves into excitement.

So next time you feel stage fright coming on, fight back with these techniques. With these tricks up your sleeve, you’re more than ready. So go ahead, breathe deep, and step onto that stage. You’ve got this.

Using Different Presentation Methods to Engage Your Audience

While learning styles is “ little more than urban myth ,” presenting your material in a variety of ways is a great technique for engaging your audience. By switching it up, you increase your chances of explaining something in a way that clicks with individual audience members. This is especially helpful for more complex topics that might be hard to grasp.

There are three main ways of presenting your material to your audience: through visuals, audio, and hands-on activities.

• Visuals: Use slides packed with images, graphs, and bullet points.
• Audio: Tell stories, play audio clips or engage in discussions.
• Hands-on Activities: Include activities or demonstrations that allow audience members to participate physically.

Making sure everyone gets something from your presentation means considering these techniques when planning content. Not only can incorporating various methods increase audience engagement, but it can also elevate your presentation from decent to memorable.

Essential Tips for First-Time Presenters

Stepping onto the stage or logging into that webinar platform as a first-time presenter can feel nerve-wracking. But fear not! With these tips on how to dress appropriately, arrive early, and make your presentation shine, you’ll be ready to confidently nail that presentation.

Dress Appropriately

Your outfit is your armor. Choose something professional yet comfortable. Whether it’s in-person or online, dressing one notch above what you expect your audience to wear usually hits the sweet spot. Aim for solid colors that won’t distract your audience.

Arriving Early

If possible, arrive at the venue before your audience does. This gives you time to settle in, test any tech gear like microphones or projectors, and take those deep breaths. This extra time also lets you chat with early birds. By connecting with people before taking center stage, you can ease nerves significantly.

Making Presentation Time Count

You only have the audience’s attention for so long. Keep an eye on the clock as you present, but avoid rushing through content. It especially helps to pause after key points, letting information sink in. Your end goal? Leave you’re audience wanting more. You’ll know if you succeeded based on the number of questions you get during the Q&A.

So there you have it—the techniques you need to deliver an engaging presentation. By honing nonverbal communication, like eye contact and posture, you can captivate your audience with your energy. And visual aids? They’re not just ornamental; they help bolster your point and drive it home.

We also learned that tackling audience questions is not an art reserved for the eloquent few but a skill sharpened by preparation and presence. While it takes a little work to nail good storytelling and well-timed humor, the ultimate outcome is worth it.

So while standing before an audience may set your heart racing, know that arming yourself with knowledge and technique can transform not just your presentation, but you yourself. So don’t be afraid to try your hand at these skills; in doing so, you build your own confidence and become a better speaker in the process.

• Last Updated: April 11, 2024

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12 Effective Presentation Techniques To Help You Succeed

• By Judhajit Sen
• May 19, 2024

Delivering a good presentation requires more than just good content; it demands careful planning and strategic execution. From mastering your topic to engaging your audience, each element factors in captivating your listeners and making a lasting impact.

Start by thoroughly understanding your topic. Deep research will not only bolster your confidence but also prepare you for any questions that might arise. Organize your points logically with a clear outline, using presentation aids like slides and videos to enhance clarity.

Audience alignment is vital. Customize your content to their needs and interests, using simple language and relatable examples. A well-structured presentation, beginning with a strong, attention-grabbing opening and ending with a memorable conclusion, will keep your audience engaged throughout.

Effective verbal communication further enhances your delivery. Practice speaking clearly and confidently to relate to your audience. Incorporating multimedia and interactive elements such as polls and Q&A sessions are excellent audience engagement strategies .

F ocusing on these presenting techniques can help you give a good presentation.

The following are 12 effective presentation skills to help you succeed.

Key Takeaways

• Thorough Planning: Understanding your topic deeply and organizing your points logically with clear presentation aids sets the stage for a compelling presentation.
• Audience Alignment: Tailor your content to match your audience’s needs, interests, and comprehension level, ensuring maximum engagement and effectiveness.
• Confident Delivery: Master verbal communication, body language, and simplicity to enhance delivery and foster connection with your audience.
• Engagement Techniques: Incorporate storytelling, multimedia, and interactive elements to boost engagement and ensure your message resonates effectively.

Planning: Crafting a Winning Presentation

Behind every successful presentation lies meticulous planning. From understanding your topic to structuring your speech, each step is crucial for a compelling delivery that captivates your audience.

1. Topic Mastery

Begin by diving deep into your presentation topic. Conduct thorough research to bolster your knowledge and confidence. Identify areas where you may need additional preparation, ensuring you’re ready to tackle any questions that come your way.

2. Organized Framework

Map out your slides with an effective presentation outline , arranging the main points in a logical sequence. This blueprint will serve as your roadmap, keeping you focused and ensuring you cover all essential aspects. Consider integrating presentation materials like slides or videos to enhance clarity and engagement.

3. Structural Excellence

Craft a presentation with lasting impact by adhering to a well-defined structure. Start with a captivating introduction, followed by a robust body of content, and conclude with actionable insights. Embrace the 10-20-30 rule as a guide, limiting slides to 10, delivery time to 20 minutes, and font size to a minimum of 30 points.

Effective planning sets the stage to give a killer presentation, empowering you to deliver a compelling narrative that resonates with your audience long after the applause fades.

Audience Alignment: Key to Presentation Success

Understanding your audience is indispensable to delivering the presentation. Tailoring your content to match their needs, interests, and comprehension levels ensures maximum engagement and effectiveness.

1. Know Your Audience

Take the time to learn about your audience’s backgrounds, interests, and concerns. Simplify technical jargon and complex concepts to ensure clarity and comprehension across diverse audiences. By speaking their language, you can foster understanding and avoid confusion.

2. Speak Their Language

Craft your presentation with your target audience in mind. Use strong, concise language and relevant examples to maintain their interest. Avoid using foreign words or clichés that may alienate or confuse your audience. If necessary, provide explanations to ensure clarity.

3. Relevant Data Presentation

Align your data presentation methods with your audience’s preferences. Conduct research to craft a relatable narrative and understand the most effective presentation approach. By addressing their expectations, you can ensure a satisfied and engaged audience.

4. Tailored Content

Identify your audience’s interests and needs to tailor your presentation accordingly. Adjust your language and focus based on whether you’re addressing professionals or a general audience. This personalized approach enhances relevance and engagement.

5. Design for Maximum Impact

Design your presentation around your audience’s needs and interests to deliver maximum value. By aligning your message with their expectations, you enhance comprehension and ensure your message resonates effectively.

By prioritizing audience alignment, you can craft presentations that captivate, inform, and inspire, driving your message home with clarity and impact.

Nailing the Beginning and End of Your Presentation

Starting and ending your presentation with impact is crucial for keeping your audience engaged and leaving a lasting impression. Here’s how to master both:

1. Captivating Start

Start your presentation with a powerful statement, unusual fact, or an interesting question to grab attention instantly. This approach hooks your audience and piques their interest from the get-go. Another method is to share a personal story or use a quote that resonates with your topic. Humor can also be effective, but be cautious with jokes—ensure they are neutral and unlikely to offend.

2. Clear Structure

After your attention-grabbing opening, provide an overview of your presentation’s time and structure. This roadmap helps your audience follow along and understand the flow of your content. Displaying a simplified outline throughout the presentation can keep your audience oriented and focused.

3. Memorable Ending

A strong ending is as important as a strong start. Conclude with a call to action , a memorable quote, or a personal story reinforcing your message. This ensures your audience leaves with a clear understanding of your key points and what you want them to do next. When you end a presentation , don’t forget to thank your audience for their time and attention.

By crafting a compelling beginning and end, you can enhance your presentation’s effectiveness and ensure your message resonates long after you’ve finished speaking.

Streamlined Success: Mastering Simplicity

Simplicity isn’t just a preference; it’s a powerful presentation technique that enhances focus and comprehension. By stripping away excess information and focusing on core messages, you ensure clarity and engagement.

1. Cleanliness

Avoid overwhelming your audience with information overload. Keep slides clean and concise, limiting each to 6-8 lines of text. This not only aids focus but also enhances the appeal of your presentation.

2. Core Focus

Simplicity means distilling your presentation to its essence, stripping away unnecessary details. This minimizes the risk of mistakes or confusion and saves valuable time for you and your audience. Whether a few words or bullet points for presentations suffice, choose a format that suits your topic.

3. Clear Communication

To maximize understanding, keep your presentation simple and straightforward. Use simple language, avoid technical jargon, and emphasize key points. For clarity, incorporate charts or graphs to simplify complex data and break up text with bullet points or subheadings.

By embracing simplicity, you empower your audience to grasp and retain your message effectively, fostering engagement and leaving a lasting impression.

Mastering Verbal Communication in Presentations

How you speak and deliver your message can make or break your presentation. Here’s how to ace it:

1. Speak Clearly and Confidently: Project your voice so everyone can hear. Pause when needed and adapt your language to your audience.

2. Pace Yourself: Don’t rush. Speak slowly and clearly, avoiding both lightning speed and snail pace. Don’t read everything verbatim unless necessary.

3. Mind Your Audience: Remember, they’re hearing this for the first time. Give them time to digest your slides. Master the art of the pause for emphasis and to collect your thoughts.

4. Cut the Fillers: Avoid “um” and “so” – they signal unpreparedness. Keep your speech smooth and confident.

5. Speak, Don’t Read: Engage with your audience. Speak freely, slowly, and clearly. Use note cards if needed, but keep them brief. Memorize the start and end for crucial eye contact.

Mastering verbal communication can turn an okay presentation into a memorable one. Practice, pause, and speak with confidence!

Mastering Presentation Dynamics: The Power of Body Language

Body language is a secret weapon for captivating your audience during presentations. It encompasses posture, expressions, and overall stance in front of the crowd. By harnessing this potential, you can elevate a lackluster presentation into a riveting experience.

1. Establishing Comfort and Connection

Start with a smile! Being pleasant and approachable sets the stage for an engaging presentation. Avoid pacing or making wild gestures that distract from your message. Maintain steady eye contact across the room, from front row to back, and sidestep the trap of fixating on screens or notes.

2. Projection and Poise

Your physical demeanor speaks volumes about your confidence. Stand tall, relax your shoulders, and exude ease. Embrace gestures that underscore your points while avoiding distracting habits like gum chewing or fidgeting. Dressing appropriately adds to your professional image.

3. Engaging Your Audience

Your body stature should mirror your enthusiasm for the topic. Stand confidently, using hand gestures to amplify critical points. Let your facial expressions reflect your passion and commitment to the subject matter.

4. The Power of Eye Contact

Maintaining eye contact fosters a personal connection with each listener, alleviating nerves and enhancing confidence. Start with a friendly face in the crowd, then gradually expand your gaze. Resist the urge to divert attention to screens, floors, or notes.

5. Strategic Positioning

Avoid standing directly in front of your audience, whether on a podium or in an open space, which can subconsciously signal aggression. Instead, position yourself slightly to the side, maintaining fluid movement to keep your audience engaged.

Mastering body language in presentations amplifies your prowess, enabling you to convey confidence, build rapport, and deliver messages that resonate deeply with your audience.

Amplifying Your Message: The Art of Voice Inflection

Your voice is a powerful tool in presentations, shaping comprehension and engagement. Mastering voice inflection enhances clarity, confidence, and audience connection.

1. Projecting with Purpose

Effective projection ensures your audience hears every word clearly, boosting confidence and engagement. Stand tall, breathe deeply, and enunciate each syllable with precision.

2. Emphasizing Key Points

Clarity is key when conveying important ideas. Slow down, articulate, and raise your voice to underscore the significance of your message. Infuse authority, confidence, and enthusiasm into your delivery.

3. Crafting Convincing Speech

In presentations, it’s not just what you say but how you say it that matters. Practice creating a confident and engaging voice. Eliminate unnecessary pauses and filler words like “um” or “oh” to maintain momentum and keep your audience captivated.

By mastering voice inflection, you can elevate your presentations from ordinary to extraordinary, ensuring your message resonates deeply with your audience.

Captivating Narratives: The Power of Storytelling

Storytelling isn’t just for bedtime; it’s a dynamic tool for elevating presentations. By weaving compelling narratives into your speech, you can ignite curiosity, engage your audience, and leave a lasting impression.

1. Breathing Life into Ideas

Embrace storytelling as a potent strategy to animate your subject matter. Don’t shy away from personal anecdotes or moments of suspense; they add depth and intrigue. End on a positive note to drive your message home effectively.

2. Forging Connections

Stories forge connections with your audience, making your message memorable. Use real-life examples, anecdotes, or case studies to illustrate your points and make them relatable. This personal touch resonates with your listeners, fostering a deeper understanding.

3. Sustaining Interest

Break the monotony of facts and figures by infusing your presentation with compelling stories. Engage your audience with narratives that captivate their attention and establish you as an expert. Leverage techniques like creating suspense and bringing characters to life to keep your audience invested.

4. Amplifying Impact

Adopt storytelling to transform your presentation from informative to impactful. Presenting data within a narrative framework ensures better retention and understanding. Start with a problem, introduce statistics, and offer solutions, guiding your audience through a compelling storyline.

Storytelling may seem daunting at first, but its ability to captivate and inspire is worth the effort. With practice, you’ll master the art of storytelling , enriching your presentations and leaving a lasting impression on your audience.

Commanding the Stage: Confidence in Presentations

Confidence is a game-changer in presentations. It keeps your audience engaged and makes your message more compelling. Here’s how to harness confidence to enhance your delivery.

1. Project Presence and Enthusiasm

Infuse your natural demeanor with enthusiasm to project confidence. This will help you connect with your audience, making them more likely to stay engaged. Keep your information interesting, and watch your audience for signs of engagement.

2. Embrace Self-Awareness

Monitoring your emotions and reactions helps you stay personable and handle feedback gracefully. Self-awareness can calm nerves, allowing you to perform more effectively and maintain a confident front.

3. Overcome Nerves

Nervousness is common, but confidence in your knowledge and preparation can counteract it. Practice thoroughly, understand your audience, and have a backup plan. Remind yourself of your readiness to alleviate fear.

4. Exude Self-Confidence

Appear relaxed and avoid showing stress or nervousness. Advanced presenters can step out from behind the podium and move around the room, which exudes confidence and attracts the audience’s attention.

5. Manage Stage Fright

Acknowledge stage fright rather than fighting it. Transform nervous energy into positive enthusiasm. Deep breaths can help soothe your nerves and relax your body.

By projecting confidence, you enhance your stage presence and make your PowerPoint presentation more impactful and engaging.

Perfecting Your Presentation: The Power of Practice

Practicing is crucial for delivering a presentation effectively. Here are some key strategies to help you refine your public speaking and boost your confidence.

1. Rehearse Thoroughly

Practice your presentation multiple times, focusing on delivery and timing. Recording yourself can help you spot areas for improvement. Simulate actual presentation conditions as closely as possible, whether using a microphone or standing, to build comfort and confidence.

2. Mirror Rehearsal

Start by rehearsing in front of a mirror. This technique helps you identify and correct mistakes in your speech. It also enhances your confidence as you become more familiar with your material. Practice from random spots in your presentation to ensure thorough familiarity.

3. Utilize Feedback

Gather feedback from colleagues or mentors to refine your delivery. Practice in front of a small audience to simulate real conditions and get constructive criticism. This feedback loop helps you make necessary adjustments and improves your presentation skills.

4. Self-Monitoring Techniques

Use various self-monitoring techniques to prepare:

– Rehearse in front of an audience.

– Take notes for reference.

– Experiment with different delivery styles.

– Time yourself to stay within limits.

– Record yourself for self-review.

5. Timing and Structure

Adhere to the 10-20-30 rule to keep your presentation concise and engaging. Time your rehearsals to ensure you stay within the desired duration. Well-prepared presentations are more impactful and help you appear more confident and relaxed.

You can improve your presentation skills and ensure a smooth, confident, and impactful delivery by devoting time to practice.

Enhance Your Presentation with Multimedia and Visual Aids

Using presentation tools like multimedia and visual aids can significantly elevate your presentation, making it more engaging and effective. Here’s how to make the most of these tools:

1. Relevant and High-Quality Visuals

Use presentation aids  that are relevant to your content and serve as cues for your discussion points. High-quality images and icons can make your slides appealing and professional. Avoid over-reliance on cue cards, as this can create a disconnect with your audience.

2. Embrace Multimedia Trends

Integrate current multimedia trends, such as interactive infographics, short video clips, and animated elements. These tools capture attention and simplify complex concepts. Well-designed graphs and data charts help your audience quickly grasp information without extensive explanations.

3. Diverse Media Formats

Use various media formats to keep your presentation dynamic and engaging. Combine videos, flipcharts, whiteboards, and practical demonstrations. This variety keeps the audience’s attention and prevents monotony.

4. Support and Enhance Your Speech

Visuals should not only support your speech but also contribute to it. Carefully selected images, including pictures, graphs, and infographics, help convey your message more effectively. They also serve as memory aids if you need to recall parts of your speech during the presentation.

By strategically using multimedia in presentations , you can create a more captivating and informative presentation that resonates with your audience.

Boosting Interaction and Engagement in Your Presentations  

Engaging your audience is key to keeping them involved in your presentation. Here are some interactive presentation ideas to enhance engagement:

1. Ask Questions

Incorporate questions throughout your presentation to keep your audience attentive. Pose “easy” questions that can be answered readily, encouraging participation and making the audience feel involved. This simple technique helps maintain interest and fosters a connection between you and your listeners.

2. Encourage Participation

Use interactive methods like polls or quizzes to involve your audience actively. These techniques not only make the presentation more dynamic but also provide instant feedback on how well your message is being received. Interactive elements can break the monotony and re-engage attention if it starts to wane.

3. Personalize Interactions

Directly engaging with audience members can make your points clearer and more relatable. Use examples that involve participants by name, referring to their work or experiences. This personal touch can make your presentation more memorable and meaningful.

4. Allocate Time for Q&A

Set aside a significant portion of your presentation time for a Q&A session, allowing your audience to ask questions and express concerns. A good rule of thumb is to spend half your allotted time on the presentation and the other half addressing audience queries. This approach not only clarifies any doubts but also shows that you value their input and are open to dialogue.

By integrating these interaction communication and engagement techniques, you can create a more compelling presentation that resonates  with your audience and keeps them involved  from start to finish.

Effective Presentation Techniques: Keys to Success

Crafting and delivering an impactful presentation requires a blend of preparation, audience alignment, engaging storytelling, and confident delivery. By mastering these essential elements, you can captivate your audience and leave a lasting impression.

Starting with meticulous planning, understanding your topic inside out lays the foundation for a compelling narrative. Organize your points logically, incorporating aids to enhance clarity. Tailoring your content to your audience’s interests ensures maximum engagement, while a strong opening and memorable conclusion bookend your presentation effectively.

Verbal communication elevates your delivery, fostering connection and rapport with your audience. Simplifying complex ideas and incorporating multimedia elements enhance comprehension and retention.

Storytelling injects life into your presentation, forging a deeper connection with your audience. Confidence, cultivated through thorough practice and self-awareness, is the linchpin of an impactful presentation. Finally, interaction and engagement techniques ensure active participation and maintain interest throughout.

By integrating these types of presentation tips, you can master the art of presentations, delivering messages that resonate deeply and inspire action.

Frequently Asked Questions (FAQs)

1. Why is topic mastery essential for presentations?

Mastering your presentation topic through deep research boosts your confidence and enables you to handle any questions from the audience effectively. Thorough understanding ensures you can deliver your points clearly and convincingly.

2. How can I keep my audience engaged throughout my presentation?

Customize your content to your audience’s needs and interests by using simple language and relatable examples. A well-structured presentation with a strong opening and memorable conclusion, coupled with engaging multimedia and interactive elements, ensures maximum engagement.

3. What are some tips for delivering a captivating presentation?

Practice public speaking clearly and confidently, and use gestures to relate to your audience. Incorporating multimedia and interactive elements such as polls and Q&A sessions can boost engagement and make your presentation more memorable.

4. How can I enhance my presentation with multimedia and visual aids?

Choose relevant and high-quality images that support and enhance your speech. Embrace diverse media formats, such as videos, flipcharts, and practical demonstrations, to keep your presentation dynamic and engaging.

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Shark Tank Presentation Tips: Winning Shark Tank Pitch Elements

Visual communication: benefits, importance, and examples, 7 public speaking tips for enhancing your public speaking abilities.

21 Ways To Improve Your Presentation Skills

Published: April 07, 2023

You know the feeling of sitting through a boring presentation. A text distracts you. A noise outside pulls your gaze. Your dog begs for attention. By the time the presentation ends, you question why you needed to sit and listen in the first place.

Effective presentation skills can stop you from boring an audience to oblivion. Delivering strong presentations can help you stand out as a leader, showcase your expertise, and build confidence.

Table of contents:

• Presentation skills definition
• Importance of presentation skills
• How to improve presentation skills
• Effective presentation skills
• Presentation skills for executives

Presentation Skills Definition

Presentation skills include anything you need to create and deliver clear, effective presentations to an audience. This includes creating a compelling set of slides , ensuring the information flows, and keeping your audience engaged.

Speakers with strong presentation skills can perform the following tasks:

• Bring together different sources of information to form a compelling narrative
• Hook audiences with a strong beginning and end
• Ensure audiences engage with their content through questions or surveys
• Understand what their audience wants and needs from their presentation

Importance of Presentation Skills

At some point in your career, you will present something. You might pitch a startup to a group of investors or show your research findings to your manager at work. Those in leading or executive roles often deliver presentations on a weekly or monthly basis.

Improving your presentation skills betters different aspects of your working life, including the following:

Communication: Improving your presentation skills can make you a better communicator with your co-workers and friends.

Confidence: 75% of people fear public speaking. By working on your presentation skills, you can gain confidence when speaking in front of a crowd.

Creativity: You learn to understand how to use imagery and examples to engage an audience.

Management: Presentations involve pulling together information to form a succinct summary, helping you build project and time management skills.

How To Improve Presentation Skills

1. create an outline.

Before designing slides and writing a script, outline your presentation. Start with your introduction, segue into key points you want to make, and finish with a conclusion.

2. Practice, Practice, Practice

Almost 8 in 10 professionals practice their presentations for at least an hour. So, practice your presentation in the mirror or to a close friend.

3. Start With a Hook

When presenting, grab your audience with a hook. Consider starting with a surprising statistic or a thoughtful question before diving into the core information.

4. Stay Focused on Your Topic

You might want to cover everything under the sun, but information overload can overwhelm your audience. Instead, stay focused on what you want to cover. Aim for key points and avoid including unnecessary details.

5. Remember To Introduce Yourself

At the beginning of the presentation, introduce yourself. Kill any tension in the room by mentioning your name, your role, and any other helpful details. You could even mention a fun fact about yourself, putting the audience at ease.

6. Work on Your Body Language

55% of people look to nonverbal communication when judging a presentation. Straighten your back, minimize unnecessary gestures, and keep your voice confident and calm. Remember to work on these aspects when practicing.

7. Memorize Structure, Not Words

You might feel better knowing exactly what you want to say. But skip the script and stick to memorizing the key points of your presentation. For example, consider picking three to four phrases or insights you want to mention for each part of your presentation rather than line-by-line memorization.

8. Learn Your Audience

Before crafting a killer outline and slide deck, research your audience. Find out what they likely already know, such as industry jargon, and where they might need additional information. Remember: You're presenting for them, not you.

9. Reframe Your Anxiety as Excitement

A study conducted byHarvard Business School demonstrates that reframing your anxiety as excitement can improve performance. For example, by saying simple phrases out loud, such as “I’m excited,” you then adopt an opportunity-oriented mentality.

10. Get Comfortable With the Setting

If you plan to present in person, explore the room. Find where you’re going to stand and deliver your presentation. Practice looking into the seats. By decreasing the number of unknowns, you can clear your head and focus on the job.

11. Get Familiar With Technology

Presenting online has unique challenges, such as microphone problems and background noise. Before a Zoom presentation, ensure your microphone works, clean up your background, test your slides, and consider any background noise.

12. Think Positively

Optimistic workers enjoy faster promotions and happier lives. By reminding yourself of the positives — for example, your manager found your last presentation impressive — you can shake off nerves and find joy in the process.

13. Tell a Story

To engage your audience, weave storytelling into your presentation — more than 5 in 10 people believe stories hold their focus during a presentation. Consider ways to connect different parts of your slides into a compelling narrative.

14. Prepare for Questions

At the end of your presentation, your audience will likely have questions. Brainstorm different questions and potential answers so you’re prepared.

15. Maintain Eye Contact

Eye contact signals honesty. When possible, maintain eye contact with your audience. For in-person presentations, pay attention to each audience member. For online ones, stare at your camera lens as you deliver.

16. Condense Your Presentation

After you finish the first draft of your outline, think about ways to condense it. Short and sweet often keeps people interested instead of checking their phones.

17. Use Videos

Keep your audience’s attention by incorporating video clips when relevant. For example, videos can help demonstrate examples or explain difficult concepts.

18. Engage With Your Audience

Almost 8 in 10 professionals view presentations as boring. Turn the tide by engaging with your audience. Encourage audience participation by asking questions or conducting a live survey.

19. Present Slowly and Pause Frequently

When you get nervous, you talk faster. To combat this, remember to slow yourself down when practicing. Place deep pauses throughout your presentation, especially when transitioning between slides, as it gives you time to breathe and your audience time to absorb.

20. Start and End With a Summary

A summary at the start of a presentation can pique your audience’s interest. One at the end brings everything together, highlighting key points your audience should take with them.

21. Ask for Feedback

You will never deliver the perfect presentation, so ask for feedback. Talk to your managers about where you could improve. Consider surveying your audience for an unbiased look into your presentation skills.

Effective Presentation Skills

Effective presentation skills include communicating clearly, presenting with structure, and engaging with the audience.

As an example, say a content manager is presenting a quarterly review to their team. They start off with a summary. Their introduction mentions an unprecedented 233% growth in organic traffic — numbers their team has not seen in years. Immediately, the presenter grabs their team’s attention. Now, everyone wants to know how they achieved that in one quarter.

Alternatively, think of an entrepreneur delivering their pitch to a group of investors. They start with a question: How many of you struggle to stay awake at work? They then segue into an exciting product designed to improve the sleep quality of working professionals. Their presentation includes videos demonstrating the science behind sleep and surprising statistics about the demand for their product.

Both examples demonstrate effective presentation skills. They incorporate strong attention grabbers, summaries, and attempts to engage the audience.

Think back to strong presentations you viewed as an audience member. Ask yourself: What made them so memorable, and how can I incorporate those elements into my presentations?

Presentation Skills for Executives

Presentations take up a significant portion of an executive’s workload. Executives regularly showcase key company initiatives, team changes, quarterly and annual reviews, and more. Improving your presentation skills as a leader can help with different parts of your job, such as:

Trust: Delivering great, effective presentations can build trust between you and your team.

Confidence: Most people dread presentations — so a strong presenter projects the confidence needed by a leader.

Emotional intelligence: A great presentation taps into the audience’s perspectives, helping executives improve their emotional intelligence .

Expertise: Presentations help executives display their subject-matter expertise, making employees safe in their hands.

Delegation: At times, executives might need to pull information from different sources for a presentation — improving their ability to delegate as managers.

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Complete Guide for Effective Presentations, with Examples

July 9, 2018 - Dom Barnard

During a presentation you aim to look confident, enthusiastic and natural. You’ll need more than good words and content to achieve this – your delivery plays a significant part. In this article, we discuss various techniques that can be used to deliver an effective presentation.

Effective presentations

Think about if you were in the audience, what would:

• Get you to focus and listen
• Make you understand
• Activate your imagination
• Persuade you

Providing the audience with interesting information is not enough to achieve these aims – you need to ensure that the way you present is stimulating and engaging. If it’s not, you’ll lose the audience’s interest and they’ll stop listening.

Tips for an Effective Presentation

Professional public speakers spend hours creating and practicing presentations. These are the delivery techniques they consider:

Keep it simple

You shouldn’t overwhelm your audience with information – ensure that you’re clear, concise and that you get to the point so they can understand your message.

Have a maximum of  three main points  and state them at the beginning, before you explain them in more depth, and then state them at the end so the audience will at least remember these points.

If some of your content doesn’t contribute to your key message then cut it out. Also avoid using too many statistics and technical terminology.

Connect with your audience

One of the greatest difficulties when delivering a presentation is connecting with the audience. If you don’t  connect with them  it will seem as though you’re talking to an empty room.

Trying to make contact with the audience makes them feel like they’re part of the presentation which encourages them to listen and it shows that you want to speak to them.

Eye contact and smile

Avoiding eye contact is uncomfortable because it make you look insecure. When you  maintain eye contact  the audience feels like you’re speaking to them personally. If this is something you struggle with, try looking at people’s foreheads as it gives the impression of making eye contact.

Try to cover all sections of the audience and don’t move on to the next person too quickly as you will look nervous.

Smiling also helps with rapport and it reduces your nerves because you’ll feel less like you’re talking to group of faceless people. Make sure you don’t turn the lights down too much before your presentation so you can all clearly see each other.

Body language

Be aware of your body language and use it to connect:

• Keep your arms uncrossed so your  body language is more open .
• Match your facial expressions with what you’re saying.
• Avoid fidgeting and displaying nervous habits, such as, rocking on your feet.
• You may need to glance at the computer slide or a visual aid but make sure you predominantly face the audience.
• Emphasise points by using hand gestures but use them sparingly – too little and they’ll awkwardly sit at your side, too much and you’ll be distracting and look nervous.
• Vary your gestures so you don’t look robotic.
• Maintain a straight posture.
• Be aware of  cultural differences .

Move around

Avoid standing behind the lectern or computer because you need to reduce the distance and barriers between yourself and the audience.  Use movement  to increase the audience’s interest and make it easier to follow your presentation.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Watch 3 examples of good and bad movement while presenting

Example: Movement while presenting

Your movement at the front of the class and amongst the listeners can help with engagement. Think about which of these three speakers maintains the attention of their audience for longer, and what they are doing differently to each other.

Speak with the audience

You can conduct polls using your audience or ask questions to make them think and feel invested in your presentation. There are three different types of questions:

Direct questions require an answer: “What would you do in this situation?” These are mentally stimulating for the audience. You can pass a microphone around and let the audience come to your desired solution.

Rhetorical questions  do not require answers, they are often used to emphasises an idea or point: “Is the Pope catholic?

Loaded questions contain an unjustified assumption made to prompt the audience into providing a particular answer which you can then correct to support your point: You may ask “Why does your wonderful company have such a low incidence of mental health problems?” The audience will generally answer that they’re happy.

After receiving the answers you could then say “Actually it’s because people are still unwilling and too embarrassed to seek help for mental health issues at work etc.”

Be specific with your language

Make the audience feel as though you are speaking to each member individually by using “you” and “your.”

For example: asking “Do you want to lose weight without feeling hungry?” would be more effective than asking “Does anyone here want to lost weight without feeling hungry?” when delivering your presentation. You can also increase solidarity by using “we”, “us” etc – it makes the audience think “we’re in this together”.

Be flexible

Be prepared to adapt to the situation at the time, for example, if the audience seems bored you can omit details and go through the material faster, if they are confused then you will need to come up with more examples on the spot for clarification. This doesn’t mean that you weren’t prepared because you can’t predict everything.

Vocal variety

How you say something is just as is important as the content of your speech – arguably, more so.

For example, if an individual presented on a topic very enthusiastically the audience would probably enjoy this compared to someone who covered more points but mumbled into their notes.

• Adapt your voice  depending on what are you’re saying – if you want to highlight something then raise your voice or lower it for intensity. Communicate emotion by using your voice.
• Avoid speaking in monotone as you will look uninterested and the audience will lose interest.
• Take time to pronounce every word carefully.
• Raise your pitch when asking questions and lower it when you want to sound severe.
• Sound enthusiastic – the more you sound like you care about the topic, the more the audience will listen. Smiling and pace can help with this.
• Speak loudly and clearly – think about projecting your voice to the back of the room.
• Speak at a  pace that’s easy to follow . If you’re too fast or too slow it will be difficult for the audience to understand what you’re saying and it’s also frustrating. Subtly fasten the pace to show enthusiasm and slow down for emphasis, thoughtfulness or caution.

Prior to the presentation, ensure that you  prepare your vocal chords :

• You could read aloud a book that requires vocal variety, such as, a children’s book.
• Avoid dairy and eating or drinking anything too sugary beforehand as mucus can build-up leading to frequent throat clearing.
• Don’t drink anything too cold before you present as this can constrict your throat which affects vocal quality.
• Some people suggest a warm cup of tea beforehand to relax the throat.

Practice Presentation Skills

Improve your public speaking and presentation skills by practicing them in realistic environments, with automated feedback on performance. Learn More

Pause to breathe

When you’re anxious your breathing will become quick and shallow which will affect the control you have on your voice. This can consequently make you feel more nervous. You want to breathe steadily and deeply so before you start speaking take some deep breaths or implement controlled breathing.

Controlled breathing is a common technique that helps slow down your breathing to normal thus reducing your anxiety. If you think this may be useful practice with these steps:

• Sit down in an upright position as it easier for your lungs to fill with air
• Breathe in through your nose and into your abdomen for four seconds
• Hold this breathe for two seconds
• Breathe out through your nose for six seconds
• Wait a few seconds before inhaling and repeating the cycle

It takes practice to master this technique but once you get used to it you may want to implement it directly before your presentation.

Completely filling your lungs during a pause will ensure you reach a greater vocal range.

During the presentation delivery, if you notice that you’re speaking too quickly then pause and breathe. This won’t look strange – it will appear as though you’re giving thought to what you’re saying. You can also strategically plan some of your pauses, such as after questions and at the end of sections, because this will give you a chance to calm down and it will also give the audience an opportunity to think and reflect.

Pausing will also help you  avoid filler words , such as, “um” as well which can make you sound unsure.

• 10 Effective Ways to use Pauses in your Speech

Strong opening

The first five minutes are  vital to engage the audience  and get them listening to you. You could start with a story to highlight why your topic is significant.

For example, if the topic is on the benefits of pets on physical and psychological health, you could present a story or a study about an individual whose quality of life significantly improved after being given a dog. The audience is more likely to respond better to this and remember this story than a list of facts.

Example: Which presentation intro keeps you engaged?

Watch 5 different presentation introductions, from both virtual and in-person events. Notice how it can only take a few seconds to decide if you want to keep listening or switch off. For the good introductions, what about them keeps you engaged?

More experienced and confident public speakers use humour in their presentations. The audience will be incredibly engaged if you make them laugh but caution must be exercised when using humour because a joke can be misinterpreted and even offend the audience.

Only use jokes if you’re confident with this technique, it has been successful in the past and it’s suitable for the situation.

Stories and anecdotes

Use stories whenever you can and judge whether you can tell a story about yourself because the audience are even more interested in seeing the human side of you.

Consider telling a story about a mistake you made, for example, perhaps you froze up during an important presentation when you were 25, or maybe life wasn’t going well for you in the past – if relevant to your presentation’s aim. People will relate to this as we have all experienced mistakes and failures. The more the audience relates to you, the more likely they will remain engaged.

These stories can also be  told in a humorous way  if it makes you feel more comfortable and because you’re disclosing a personal story there is less chance of misinterpretation compared to telling a joke.

Anecdotes are especially valuable for your introduction and between different sections of the presentation because they engage the audience. Ensure that you plan the stories thoroughly beforehand and that they are not too long.

Focus on the audience’s needs

Even though your aim is to persuade the audience, they must also get something helpful from the presentation. Provide the audience with value by giving them useful information, tactics, tips etc. They’re more likely to warm to you and trust you if you’re sharing valuable information with them.

You could also highlight their pain point. For example, you might ask “Have you found it difficult to stick to a healthy diet?” The audience will now want to remain engaged because they want to know the solution and the opportunities that you’re offering.

Use visual aids

Visual aids are items of a visual manner, such as graphs, photographs, video clips etc used in addition to spoken information. Visual aids are chosen depending on their purpose, for example, you may want to:

• Summarise information.
• Reduce the amount of spoken words, for example, you may show a graph of your results rather than reading them out.
• Clarify and show examples.
• Create more of an impact. You must consider what type of impact you want to make beforehand – do you want the audience to be sad, happy, angry etc?
• Emphasise what you’re saying.
• Make a point memorable.
• Enhance your credibility.
• Engage the audience and maintain their interest.
• Make something easier for the audience to understand.

Some general tips for  using visual aids :

• Think about how can a visual aid can support your message. What do you want the audience to do?
• Ensure that your visual aid follows what you’re saying or this will confuse the audience.
• Avoid cluttering the image as it may look messy and unclear.
• Visual aids must be clear, concise and of a high quality.
• Keep the style consistent, such as, the same font, colours, positions etc
• Use graphs and charts to present data.
• The audience should not be trying to read and listen at the same time – use visual aids to highlight your points.
• One message per visual aid, for example, on a slide there should only be one key point.
• Use visual aids in moderation – they are additions meant to emphasise and support main points.
• Ensure that your presentation still works without your visual aids in case of technical problems.

10-20-30 slideshow rule

Slideshows are widely used for presentations because it’s easy to create attractive and professional presentations using them. Guy Kawasaki, an entrepreneur and author, suggests that slideshows should  follow a 10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

If you want to give the audience more information you can provide them with partially completed handouts or give them the handouts after you’ve delivered the presentation.

Keep a drink nearby

Have something to drink when you’re on stage, preferably water at room temperature. This will help maintain your vocal quality and having a sip is a subtle way of introducing pauses.

Practice, practice, practice

If you are very familiar with the content of your presentation, your audience will perceive you as confident and you’ll be more persuasive.

• Don’t just read the presentation through – practice everything,  including your transitions  and using your visual aids.
• Stand up and speak it aloud, in an engaging manner, as though you were presenting to an audience.
• Ensure that you practice your body language and gesturing.
• Use VR to  practice in a realistic environment .
• Practice in front of others and get their feedback.
• Freely improvise so you’ll sound more natural on the day. Don’t learn your presentation verbatim because you will sound uninterested and if you lose focus then you may forget everything.
• Create cards to use as cues – one card should be used for one key idea. Write down brief notes or key words and ensure that the cards are physically connected so the order cannot be lost. Visual prompts can also be used as cues.

This video shows how you can practice presentations in virtual reality. See our  VR training courses .

Two courses where you can practice your presentations in interactive exercises:

• Essential Public Speaking
• How to Present over Video

Try these different presentation delivery methods to see which ones you prefer and which need to be improved. The most important factor is to feel comfortable during the presentation as the delivery is likely to be better.

Remember that the audience are generally on your side – they want you to do well so present with confidence.

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Unlock effective presentation skills (tips and best practices)

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Anete Ezera March 23, 2023

Presentation skills are a crucial aspect of communication in today’s world. Whether you’re delivering a pitch to potential investors, giving a lecture in front of a class, or trying to make a point at a meeting, your ability to effectively present your ideas can greatly impact your success. However, not everyone is a natural-born speaker. Many struggle with nerves and self-doubt when it comes to presenting in front of an audience. But don’t worry! Improving your presentation skills is possible with practice and dedication. In this blog post, we’ll provide you with practical tips that will help you become a confident and engaging speaker. From preparing your material to engaging with your audience, we’ll cover everything you need to know to take your presentation skills to the next level. So whether you’re just starting out or looking to refine your existing presentation skills, read on for all the advice and inspiration you need to succeed.

Types of Presentations

Before we dive into specific presentation skills, it’s important to define the different types of presentations that may require different skills in how they’re presented. There are several types of presentations you can choose from, each with its own distinct format and style. Let’s take a look at some of the most common types of presentations:

Narrative presentations

In these types of presentations, the speaker focuses on telling a story that engages the audience and reinforces the main message. This type of presentation is perfect for engaging and entertaining an audience. It helps to keep the audience interested and focused and can be a great way to reinforce the main message. However, it can also be time-consuming to prepare a well-structured narrative.

Informative presentations

These types of presentations are designed to provide information on a specific topic. The speaker focuses on delivering accurate and relevant information to the audience in an organized and straightforward manner. This type of presentation is great for providing accurate and relevant information to the audience. The organized and straightforward delivery makes it easy for the audience to understand and retain the information. However, it can be difficult to keep the audience engaged and interested if the presentation is too dry or lacks excitement.

Persuasive presentations 

In persuasive presentations, the speaker aims to convince the audience to take a specific action or adopt a particular point of view. This type of presentation often includes arguments, statistics, and other persuasive techniques. However, if the arguments are weak or the persuasive techniques are ineffective, the presentation can fall flat and fail to achieve its intended outcome.

Demonstrative Presentations

These types of presentations focus on demonstrating a product or service to the audience. The speaker often includes visual aids, such as slides or videos, to help illustrate the key features and benefits of the product or service. However, it can be difficult to keep the audience engaged if the demonstration is too lengthy or repetitive.

Instructional Presentations

Instructional presentations are designed to teach the audience a specific skill or provide them with step-by-step instructions. The speaker often uses visual aids, such as diagrams or slides, to make the instructions clear and easy to follow. It’s perfect for teaching the audience how to perform a specific task. The use of visual aids, such as diagrams or slides, makes it easy for the audience to understand and follow the instructions. In this type of presentation, it’s important to present the instructions in a highly engaging way so the audience doesn’t lose interest.

Choosing the right type of presentation format can greatly impact the success of your presentation. Consider the audience, the message you want to convey, and the resources available to you, when deciding on the best presentation format for your needs. Once you’ve decided on a presentation format, you can move on to developing certain presentation skills that are most important for the specific case. 

Presentation delivery methods

The way you deliver your presentation is crucial. Therefore, we want to highlight this aspect before we dive into other effective presentation skills. A delivery method can make or break a presentation, regardless of the quality of the content. There are various methods of presentation delivery. The choice of method depends on the type of audience, the topic of the presentation, and the desired outcome. Discover 4 ways you can deliver a presentation and what kind of skills and approach they require. 

Traditional delivery

One of the most common presentation delivery methods is the traditional method of standing in front of an audience and delivering a speech. This method is suitable for formal presentations, such as keynote speeches, lectures, and corporate presentations. This method requires the speaker to have excellent public speaking skills, including voice modulation, body language, and eye contact. A traditional presentation delivery usually follows a classical presentation outline that has a clear beginning, middle, and end. 

Visually-focused presentation delivery

Another method of presentation delivery is the use of visual aids. This method involves using multimedia tools, such as images, videos, and infographics. Visual aids are effective because they can help the audience to better understand complex information, and they can also serve as a reference for the audience to refer to after the presentation. However, visuals should not be the sole focus of the presentation, as they can distract the audience from the message. 

If you want to create a visually-focused presentation, discover different Prezi presentation templates, and be sure to add images, videos, data visualizations, GIFs, stickers, and other visuals that you can find in Prezi’s content library and Prezi Design.  

If you want to learn more about the use of visuals in a presentation, and what are the best design practices, watch this video:

Interactive presentation delivery

Another way to deliver a presentation is by using interactive methods such as group discussions, role-plays, and simulations. This method is suitable for presentations that require the audience to actively participate in the presentation. Interactive presentations can be useful for training sessions, team-building exercises, and workshops. 

On Prezi, you can create highly interactive presentations where your audience can be active participants. Prezi’s non-linear format allows you to jump between topics instead of flipping through slides, so your presentation feels more like a conversation than a speech.

Storyteller delivery

The last method of presentation delivery is storytelling. It involves the use of anecdotes, personal experiences, and stories to deliver a message. Storytelling is a highly effective tool because it can help the audience to relate to the message on a personal level. 

Storytelling can also be used to make a presentation more engaging and entertaining. 

If you want to visually showcase a relation between two aspects and capture the transitional movement in a timeline, use motion, zoom, and spatial relationships in a Prezi presentation to showcase the nuances of your story world. 

Regardless of the presentation delivery method, make sure to follow the best presentation practices:

• Be well-prepared and knowledgeable about the topic. This can be achieved through research, practice, and rehearsal.
• Use clear and concise language that is easy for the audience to understand. You should avoid using jargon and technical terms, or you can take time to explain them to the audience. 
• Work on engaging the audience using eye contact, body language, and humor. This can help you establish a connection with the audience and make the presentation more engaging. 
• Be mindful of the time and ensure that the presentation is delivered within the allotted time frame.  
• Use effective visuals, if applicable, to support your message without overpowering it.

Effective presentation skills

There are numerous skills that you can develop to improve your presentations. In this article, we’ve summoned the following 8 presentation skills that are essential to any presenter that wants to make an impact with their message.

1. Effective communication

Effective communication skills are critical when it comes to presenting information to others. Presentations require a clear and concise message, and communication skills are key in delivering this message to your audience. Good communication skills allow you to connect with your audience, build rapport, and maintain engagement throughout the presentation. In addition, communication skills allow you to articulate your ideas and arguments clearly, and to respond to questions or challenges effectively. 

To improve this skill, practice speaking in front of a mirror or recording yourself to identify areas where you may need improvement. Also, consider using vocal techniques such as varying your tone and volume to keep your audience engaged.

2. Confident body language

Confident body language is an essential presentation skill as it communicates to the audience that the speaker is credible, knowledgeable, and in control. A confident posture, eye contact, and gestures can help you establish a strong presence and build rapport with the audience. It also helps you to convey your message more effectively. 

To practice confident body language, start by standing tall with shoulders back and head held high. Also, make eye contact with the audience and use natural hand gestures to emphasize key points. It’s also important to practice speaking clearly and with conviction, as this can further enhance the impact of confident body language during a presentation. 

If you’re interested in learning more about body language, read our article on 9 secrets to a confident body language . 

3. Audience engagement

Being able to engage your audience is a crucial presentation skill because it ensures that your message is well-received and understood. When you engage your audience, you capture their attention and maintain their interest throughout your presentation. This can make the difference between a successful presentation and one that falls flat. Holding the attention of your audience requires a combination of factors, such as having a clear message, being confident and comfortable in your delivery, using visual aids effectively, and connecting with your audience on a personal level. 

To improve this skill, you can practice rehearsing your presentation in front of friends or colleagues and seeking feedback. You can also try studying successful public speakers and their techniques and incorporating audience participation activities into your presentation to keep them engaged and interested. 

Additionally, you can engage your audience by opting for a motion-based presentation. It’ll enhance the impact of your content and ideas, making it more captivating for your audience to watch than a slide-based presentation. On Prezi, you can use motion, spatial relationships, and zooming effects to create highly impactful presentations. 

4. Time management

Time management is an essential presentation skill as it helps to ensure that you deliver your message effectively and efficiently within the allotted time. Poor time management can lead to an unprofessional and unprepared presentation, leaving the audience disinterested or confused.

To practice good time management, begin by planning and rehearsing your presentation in advance. It’s important to allocate sufficient time to each section and consider factors such as audience engagement and potential interruptions. You can also use time-tracking tools and practice pacing yourself during rehearsals to ensure you stay on schedule. By mastering time management, you can deliver a polished and engaging presentation, leaving a positive and lasting impression on your audience.

5. Content organization

Effective organization of presentation content is crucial for any presenter, as it determines the clarity and impact of the message. Organized content can help you convey your ideas in a logical and coherent manner, which aids in maintaining the audience’s attention and retention of information. 

To ensure that your presentation’s content is well-organized, it’s important to follow a few key steps. 

• Identify the main points you want to convey and arrange them in a logical order.
• Create a clear outline that includes an introduction, main body, and conclusion.
• Use transition words or phrases to smoothly connect each point to the next. 
• Ensure that your presentation has a consistent flow and that each point supports your overall message. 

By following these steps, you can effectively organize your presentation’s content and create a memorable and impactful experience for the viewers.

If you’re creating a sales presentation, be sure to read our step-by-step guide on crafting a winning sales presentation .

Also, discover how to best structure your presentation based on your presentation goal in this video:

6. Storytelling 

Storytelling is a powerful presentation skill that can captivate your audience’s attention and enhance the impact of your message. Stories allow us to connect with people on a deeper emotional level, and help us convey complex ideas in an easy-to-understand way. When we tell a story, we engage our audience, evoke their imagination, and inspire them to take action. 

To develop strong storytelling skills, you should practice telling stories with a clear beginning, middle, and end that convey a message or lesson. It’s also important to incorporate sensory details, such as sight, sound, touch, smell, and taste, to help the audience visualize the story. Also, make sure to focus on the tone of your delivery, including voice inflection, body language, and facial expressions, to effectively convey the emotions and dynamics of the story. Finally, use one of Prezi’s presentation templates like the one visualized below, or create your own story presentation on Prezi and visualize relations between topics, events, and characters using spatial relationships and visual hierarchy. 

By mastering the art of storytelling, you can deliver a powerful presentation that resonates with the audience and creates a lasting impression.

7. Adaptability

Adaptability is a crucial presentation skill – it allows you to adjust and respond to unexpected situations, changes, and challenges during the presentation. The key is to be properly prepared. This means researching your topic and practicing your presentation speech enough so that you’re prepared for any changes or questions that may arise. When you’re prepared, you’ll feel more present and be able to read the room and adjust to your audience’s needs and interests. Also, be flexible and open-minded to new information, feedback, and audience reactions. This skill will enable you to think on your feet and modify your content or delivery style accordingly. 

And lastly, you want to uphold the quality of your presentation no matter where you’re presenting, online or offline. If you need to adapt your presentation to an online experience, use Prezi Video and simply import your already-existing Prezi, Powerpoint, or Google slides, and deliver the same level of presence and quality as offline. With Prezi Video, you can showcase your slides next to you on-screen as you present, keeping that face-to-face interaction. 

Make sure to check out Prezi Video templates that you can find in Prezi’s template gallery .

8. Confidence

Last but definitely not least, one of the key presentation skills a great presenter possesses is confidence . Presenting with confidence can help you engage your audience and convince them of your authority and knowledge on the topic at hand. When you exude confidence, the audience is more likely to trust you and your message, leading to better communication and understanding. 

Developing confidence can be achieved through several methods. Practicing your speech multiple times, visualizing a successful presentation, and focusing on positive self-talk are all techniques that can help boost your confidence. Additionally, learning to control body language and voice tone can also have a positive effect on confidence levels during your time in the spotlight. 

By implementing these strategies, you can build your confidence and improve your presentation skills each time you’re speaking in front of an audience. 

Discover more about effective presentation skills in this video:

How to improve public speaking and presentation skills

While working on the effective presentation skills we listed above, you may feel nervous about public speaking in general. It’s no secret that public speaking can be a daunting task for many people. However, if you want to be a powerful, confident, and impactful presenter, you need to overcome your fear of anxiety of public speaking and improve the way you feel and appear when presenting. 

If you want to learn more about different techniques that can help you calm down before a presentation, here’s a helpful video for you to watch:

To help you become better at public speaking, we summoned 20 tips you can follow:

1. Practice, practice, practice

One of the most effective ways to become more comfortable with public speaking is to practice your speech as much as possible. When you practice, you can work out any kinks or rough spots that you may encounter when giving your speech in front of an audience. Additionally, practicing allows you to become more familiar with the material, making it easier to remember and deliver with confidence. While it may be tempting to simply read your speech from a script or cue cards, practicing your speech will allow you to internalize the material and deliver it with greater ease, flow, and naturalness. Therefore, it’s highly recommended that you take the time to practice your speech as much as possible before giving it in front of an audience, whether that be your friends, family, or colleagues.

2. Use presenter notes 

Preparing for a presentation can be a lengthy endeavor, particularly if you aim to memorize the entire script. Trying to remember every point can be challenging. Plus, the stress of public speaking can cause you to overlook crucial details. Jotting down your talking points can help you stay organized and avoid forgetting any essential information. However, relying solely on flashcards or paper notes may not be ideal. Constantly glancing at sticky notes or looking away from your audience can disrupt the flow of your presentation and disconnect you from your listeners. Instead, try using presenter notes on Prezi , where you can easily add notes to each slide. While presenting, you’ll be the only one that sees them, helping you deliver an impressive presentation with maximum confidence. 

3. Know your audience

When delivering a speech, it’s important to analyze and understand the audience you’ll be speaking to. By doing so, you can tailor your speech to their interests and needs. This means that you should take into account factors such as their age range, educational background, and cultural or professional affiliations. Additionally, it’s important to research the topic you’ll be discussing thoroughly and provide examples that are relevant to your audience. By doing this, you can ensure that your message will resonate with your listeners and leave a lasting impact.

4. Start with a strong opening

To really captivate your audience, it’s important to start with a strong opening that grabs their attention and sets the tone for the rest of your speech. One approach could be to start with a thought-provoking question or a powerful anecdote that relates to your topic. Alternatively, you could begin with a surprising fact or statistic that shocks and intrigues your listeners. Whatever you choose, make sure it’s attention-grabbing and relevant to the message you want to convey. Remember, the opening of your speech is your chance to make a lasting impression, so make it count!

Discover other ways to start your presentation speech and watch this video for more tips on starting a virtual presentation: 

5. Use humor

Using humor can be a great way to start off a presentation. It can help to reduce the tension in the room and make your audience feel more at ease. For example, you could start off with a joke or a funny story that relates to your topic. Alternatively, you could use a humorous image or meme to grab your audience’s attention. Just be sure not to overdo it – too many jokes can detract from your message and make you seem unprofessional. Remember that the ultimate goal of your presentation is to communicate information and ideas effectively, so use humor wisely.

6. Incorporate stories

Using stories in your speech can be an incredibly powerful tool. Personal stories, in particular, can help illustrate your points and make your message more memorable. By sharing a personal experience, you can connect with your audience on a deeper level and create an emotional bond. This can help them better understand your message and remember it long after your speech is over.

One way to incorporate personal stories into your speech is to draw from your own life experiences. Think about a time when you faced a challenge or overcame an obstacle, and how that experience taught you something valuable. Share that story with your audience and explain how the lessons you learned can be applied to their lives as well.

You can also use stories to illustrate more abstract concepts. For example, if you’re giving a talk about the importance of perseverance, you could share a story about someone who faced numerous setbacks but refused to give up. By sharing that story, you can make the concept of perseverance more concrete and relatable to your audience.

7. Use pauses

Using pauses is a great way to enhance your communication skills. In fact, when you take breaks in your speech, can help you gather your thoughts and think more clearly. Pausing also allows you to emphasize key points you want to make in your speech. Additionally, by using pauses strategically, you give your audience time to process the information you’re sharing with them, which can help ensure that they understand and retain it better. All in all, incorporating pauses into your speaking style can be incredibly effective in making your message more impactful and memorable.

8. Speak clearly and loudly

When delivering a speech or presentation, it’s important to speak in a manner that is clear and easy to understand. However, it’s equally important to ensure that your voice is projected loudly enough for your audience to hear you. Speaking too softly can make it difficult for people in the back of the room or in larger spaces to hear what you’re saying, which can lead to confusion and a lack of engagement. To avoid this, try to practice projecting your voice and enunciating your words clearly before you give your speech. You can also use tools like microphones or audio amplifiers to help ensure that your message is heard loud and clear by everyone in the room.

9. Take deep breaths

Taking deep breaths is a great way to help you relax and calm your nerves, but there are other things you can do too. For example, you might want to try some light yoga or stretching exercises to loosen up your muscles and release tension. Also, you could take a warm bath or shower to soothe your body and mind. Another option is to listen to some calming music or read a book that you enjoy. By taking the time to find what works best for you, you can develop a personalized relaxation routine that you can turn to whenever you need it.

10. Use repetition

Repetition is a powerful tool that can help you drive the point home in your speech. By repeating key points, you can reinforce your message and increase your chances of being remembered. In addition, repetition can help you emphasize important ideas and create a sense of rhythm in your speech. It can also be used to build suspense and create a sense of anticipation in your listeners. With these benefits in mind, it’s clear that repetition is an essential aspect of effective public speaking.

11. Use active verbs

One way to improve the effectiveness of your speech is to use active verbs. Active verbs help to create a more engaging and dynamic presentation, as they convey a sense of action and energy. By using active verbs, you can help to capture your audience’s attention and hold their interest throughout your speech.

In addition to using active verbs, it’s also important to consider the pace and rhythm of your speech. Varying the speed and tone of your delivery can help to keep your audience engaged and prevent them from becoming bored or disinterested.

Another way to enhance the impact of your speech is to use vivid language and descriptive imagery. By painting a vivid picture with your words, you can help to create a more memorable and impactful presentation. For example, instead of simply saying “the sky was blue,” you could describe it as “a brilliant shade of deep blues, like the ocean on a clear summer day.”

By focusing on these key elements of effective speechwriting, you can help to create a more engaging and impactful presentation that will leave a lasting impression on your audience.

12. Ask rhetorical questions

Rhetorical questions are a powerful tool that can help make your speech more engaging and interactive. They can be used to stimulate critical thinking, provoke curiosity, and encourage the audience to reflect on the topic at hand. By asking a thought-provoking question, you can capture the audience’s attention and encourage them to think about the subject matter in a new and different way. Furthermore, rhetorical questions can be used to create a sense of anticipation and excitement, as the audience eagerly anticipates the answer to the question you have posed. 

13. Use metaphors and similes

Metaphors and similes are powerful tools that can help individuals better understand complex concepts. They are like a flashlight that illuminates the dark corners of the mind, providing clarity and insight. By comparing two seemingly different things, metaphors and similes can create a bridge between the familiar and the unfamiliar, allowing individuals to grasp difficult ideas with ease. In our fast-paced world, where information overload is a common issue, the use of metaphors and similes can help cut through the noise and deliver a clear message. So, the next time you encounter a challenging concept, remember to use these techniques to shed light on the subject matter.

14. Prepare handouts

When giving a speech, it’s important to remember that your audience needs to be able to follow along with what you’re saying. One way to help them do this is by using handouts. Handouts can be a great way to enhance your presentation because they allow you to provide additional information that may not be covered in your speech. For example, you can use handouts to provide graphs, charts, or other visuals that illustrate your points. Additionally, handouts can be a useful tool for your audience to take notes and refer back to later. By providing handouts, you can ensure that your audience is engaged and able to fully understand the information you’re presenting.

15. Incorporate props

Using props during your speech is a great way to enhance your delivery and keep your audience engaged. By incorporating visual aids such as props, you can help to illustrate your points and add depth to your content. Additionally, props can be used to make abstract concepts more concrete and easier for your audience to understand. For example, if you’re delivering a speech on the importance of recycling, you could bring in a visual prop such as a bin of recyclable materials to help drive home your message. Overall, the use of props can help take your speech to the next level while making it more memorable and impactful for your audience.

16. Practice in front of a mirror

Another useful tip for improving your presentation skills is to practice in front of a mirror. Not only can this help you perfect your body language and delivery, but it can also give you a better sense of how you come across to others. Additionally, practicing in front of a mirror can help you identify any nervous habits or tics that you may have, allowing you to work on eliminating them before your actual presentation. Overall, incorporating mirror practice into your preparation routine can be a simple yet effective way to boost your confidence and improve your presentation skills.

17. Join a public speaking group

Joining a public speaking group is a great way to improve your public speaking skills. Not only will you have the opportunity to practice speaking in front of others, but you’ll also receive valuable feedback that can help you improve. Additionally, by joining a group, you’ll have the chance to meet and network with other like-minded individuals who share a passion for public speaking. This can lead to new opportunities and connections that can benefit you both personally and professionally. Finally, being part of a public speaking group can also provide a sense of community and support, as you work together with others to achieve your goals and improve your skills.

18. Record yourself 

Another way to enhance your public speaking skills is to record yourself. By doing this, you can identify areas where you need to improve and refine your delivery. When you listen to yourself speak, you can pay attention to your pitch, pacing, and tone. You can also identify filler words or phrases, such as “um” or “like,” that you might use unconsciously. Additionally, recording yourself can help you become more comfortable with the sound of your voice. This can be especially helpful if you’re not used to hearing yourself speak for extended periods of time. Overall, recording yourself is a simple yet effective way to become a more confident and polished public speaker.

19. Learn to handle interruptions

One of the most common challenges that speakers face is handling interruptions. These interruptions can come in many different forms, such as unexpected questions, technical difficulties, or distractions in the environment. It’s important to learn how to handle these interruptions gracefully, as they can often derail a speech and throw off the speaker’s focus and confidence.

One key strategy for handling interruptions is to remain calm and composed. It’s natural to feel frustrated or flustered when faced with an interruption, but it’s important to take a deep breath and stay focused. Remember that interruptions are a normal part of public speaking, and they don’t have to ruin your presentation. If you need a moment to collect your thoughts, don’t be afraid to pause and take a few seconds to regroup.

By learning to handle interruptions with grace and composure, you can become a more effective and confident speaker. With practice and preparation, you can manage interruptions and keep your presentation on track, even in challenging situations.

20. End on a strong note

When giving a speech, it’s important to not only focus on what you say during the body of your presentation, but also on the way in which you conclude. A strong presentation should summarize the main points of your speech and leave a lasting impression on your audience. This can be achieved by reiterating your main points in a memorable way, making a call to action, or leaving your audience with a thought-provoking question. By doing so, you’ll ensure that your message resonates with your audience long after your speech has ended.

Another useful technique is to anticipate potential interruptions and plan how to address them in advance. For example, if you’re giving a presentation with a Q&A session at the end, be prepared for questions that might challenge your ideas or require additional information. It can be helpful to practice your responses to common questions ahead of time so that you feel more confident and prepared.

Discover other memorable ways how to end a presentation.

Effective presentation skills are key. While not everyone may be a natural-born speaker, with practice and dedication, anyone can improve their abilities to become a confident and engaging presenter. Whether you’re pitching to investors, delivering a lecture, or presenting in a meeting, being able to effectively present your ideas can greatly impact your success.

Remember, becoming a great presenter is a journey that requires patience, perseverance, and constant improvement. Don’t be afraid to seek feedback from others, practice regularly, and try out new techniques. With time, you’ll become more comfortable and confident in your abilities to deliver engaging and impactful presentations.

In conclusion, improving your presentation skills is a worthwhile investment that can pay dividends in both your personal and professional life. So take the time to hone your abilities, put in the effort, and embrace the opportunities that come your way. With the tips and techniques we’ve provided in this blog post, you’ll be well on your way to becoming a confident presenter.

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How to Deliver Effective Presentations

Last Updated: April 27, 2024 Fact Checked

This article was co-authored by Maureen Taylor . Maureen Taylor is the CEO and Founder of SNP Communications, a leadership communications company based in the San Francisco Bay Area. She has been helping leaders, founders, and innovators in all sectors hone their messaging and delivery for almost 30 years, and has worked with leaders and teams at Google, Facebook, Airbnb, SAP, Salesforce, and Spotify. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 583,595 times.

Delivering presentations is an everyday art form that anyone can master. To capture your audience's attention, present your information with ease and confidence. Act as if you are in a conversation with your audience, and they will pay attention to you. To get this level of fluency, write an engaging narrative, use more visuals than text in your slides, and practice, practice, practice.

Rehearsing Your Presentation

• Deliver your summary to them in friendly, direct language, as if you were telling the story to a friend in a bar.
• In fact, you can tell the story to a friend in a bar. However, telling a colleague over coffee can work just as well.
• Get them to tell you what their takeaway was. If they can summarize your message accurately, that's a good sign.

• Ask them to be your coach.
• Give them your presentation once or twice and let them ask you questions and give feedback.
• Ask them to point out moments that are dull or confusing.

• Write down what you're afraid of. What exactly worries you when you give a speech? Looking foolish? Being asked a hard question? Write down your exact fears, and then consider them each individually.
• Think about what you will do in each situation. For instance, if your fear is, "I'll forget what I'm saying," you can prepare a plan like, "If I forget what I'm saying, I'll pause, scan my notes, and find the next important point I need to make."
• Catch your negative thoughts, and calm them. If you think, "I'm going to get nervous and sweaty," replace it with, "I have important information to deliver and everyone is going to pay attention to that."

• Give yourself extra time if you plan to take questions, or if you anticipate lots of digressions.

• This doesn't mean sticking to a strict script every time. Instead, when you rehearse, improvise freely. Deliver your main points, but include quips and anecdotes that occur to you as you go. You'll remember the best ones when you actually deliver the presentation.

Delivering Your Presentation with Confidence

• Remind yourself that your audience likely can't see your nerves.
• Take a deep breath and exhale before you go on stage.

• If there are too many people to really see faces, just look boldly into the crowd.

• Move your hands as you speak. Don't wave them, as this will make you look nervous. Instead, try calmly gesturing with your palm out when you make a point. If you describe a shape, draw it in the air with your hands.

Crafting a Compelling Presentation

• Have a clear through line that runs through all parts of your presentation, leading to your main point.
• Include stories that put your listeners into a situation. Get their energy with tactile details (sound, sight, smell, taste, touch) and descriptions of an emotional state.
• Include moments of reflection in which you share how you felt or feel.

• As always with humor in a work setting, remember that humor varies widely between cultures. Avoid making any jokes that make fun of anybody's sex, gender, race, class, or ability. Remember to "punch up"—if your jokes take someone on, take on someone with more power than you, rather than less.
• If you get nervous, try starting your presentation with a simple joke or a funny story. It will put you and your audience at ease.

• Ask the crowd to consider something or imagine something, and hold a moment of quiet while they do.
• Interactive moments make great pivots from one section of your talk to another.

• Will these be experts, or newcomers to your ideas? If they're experts, you'll need to present them with specific, technical, and new ideas. If they're newcomers, plan to introduce them more generally to your topic, and avoid technical terms.
• Will audience members be on your side from the start, or will they need persuading?
• Will you have a large, faceless crowd, or a small group? If you're working with a small group, you can include them in parts of your presentation through questions, personal digressions, and conversations.

How Should You End a Presentation?

Expert Q&A

You Might Also Like

• ↑ http://firstround.com/review/This-Advice-From-IDEOs-Nicole-Kahn-Will-Transform-the-Way-You-Give-Presentations/
• ↑ https://www.student.unsw.edu.au/rehearse-your-presentation
• ↑ https://www.comm.pitt.edu/speech-anxiety
• ↑ https://www.unr.edu/writing-speaking-center/student-resources/writing-speaking-resources/speech-anxiety
• ↑ https://www.student.unsw.edu.au/speaking-audience
• ↑ https://www.toastmasters.org/resources/public-speaking-tips/gestures-and-body-language

About This Article

If you're worried about delivering an effective presentation, go over your notes again and make sure your presentation is telling a story with a distinct beginning, middle, and end. This type of structure will make it easier for people to follow along, and when you finish your presentation, they'll be more likely to remember what it was about! If you're still unsure, try practicing in front of other people before the big day. By rehearsing your presentation in advance, you'll not only feel more comfortable when you present it in front of an audience, but you can also get helpful feedback from your peers to make your presentation even better. Alternatively, if you're feeling a little nervous, identify what exactly you're afraid of happening during your presentation, and then come up with a plan for each scenario so you're less stressed about it. For example, if you're worried about forgetting what to say next, you could make a list of all the important points you need to make and have it with you during your presentation. For tips from our Communications co-author, like how to appear confident during a presentation, keep reading! Did this summary help you? Yes No

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How to Give a Killer Presentation

Lessons from TED by Chris Anderson

Summary .   

For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:

• Frame your story (figure out where to start and where to end).
• Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
• Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
• Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
• Put it together (play to your strengths and be authentic).

According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.

A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”

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• A Complete Guide on Presentation Design Training
• Mastering Advanced Presentation Techniques

Mastering Delivery Techniques

Aayush Jain

Mastering the art of delivery in presentations is not just about conveying information; it's about doing so in a way that is impactful, memorable, and engaging. Delivery techniques are the backbone of effective communication, helping speakers to connect with their target audience, hold their attention, and impart knowledge persuasively. Whether you are presenting in a boardroom, at a conference, or during a virtual meeting, the way you deliver your message can significantly influence your audience's perception and reactions.

Effective Body Language and Gestures

Expressive Communication: Harnessing the Power of Body Language

Body language and gestures are vital tools in the arsenal of a very effective presenter too. They can underline the importance of your words, evoke emotions, and enhance the clarity of your message. Effective body language transcends cultural barriers and can be more impactful than verbal communication. It includes the use of facial expressions, hand gestures, posture, and overall body movements.

The Foundation of Nonverbal Communication

Historically, body language has been a fundamental form of human communication. Studies suggest that nonverbal communication accounts for a significant portion of our daily interactions. In presentations, your body language helps to set the tone of the discourse and can be used strategically to emphasize key points. Understanding the psychology behind gestures and postures can transform your presentation from a mere speech to a compelling engagement.

Real-World Application and Impact

Consider the effectiveness of a TED Talk where the speaker walks confidently on stage, makes eye contact, and uses deliberate gestures to emphasize their points. Such nonverbal cues are instrumental in making an emotional connection with the audience, making the message more persuasive and memorable. Effective presenters like Steve Jobs used minimal yet powerful gestures that aligned perfectly with their verbal messages, making their presentations iconic.

Validating the Influence of Body Language

Research supports the efficacy of strategic body language in presentations. For instance, a study from UCLA indicated that up to 93% of communication effectiveness is determined by nonverbal cues. Another report highlighted how speakers who actively engage with their audience through direct eye contact and open gestures are perceived as more credible and authentic.

Using Voice and Tone for Impact

The Vocal Dynamics of Persuasive Speaking

Voice and tone are not just about how you speak sound; they're about how effectively you speak can convey your message and influence your audience . The way a presenter modulates their voice can significantly affect the audience's engagement and retention of the information presented. A well-modulated voice helps in emphasizing key points, conveying emotions, and adjusting the pace to suit the content and context of the speech.

The Role of Vocal Qualities in Effective Communication

Historically, great speakers have used their voice as a powerful tool to captivate and move their audiences. The tone of voice can convey authority, excitement, concern, or empathy, making the content more relatable and impactful. Vocal variety—changes in pitch, pace, and volume—helps maintain audience interest and prevents monotony, which can cause the listener's mind to wander.

Illustrating the Power of Voice with Real Examples

Consider the impact of Martin Luther King Jr.'s "I Have a Dream" speech, where his varying vocal intonations stirred the emotions of his audience, elevating the speech's impact. Similarly, in business presentations, a speaker's ability to adjust their vocal delivery to match the narrative—speaking slowly and softly to draw listeners in, or increasing volume to highlight a critical point—can significantly enhance the effectiveness of the communication.

Supporting Studies and Statistics

Research underscores the importance of vocal effectiveness in effective presentations too. Studies indicate that variations in vocal delivery can affect the persuasiveness of a speech and the speaker's perceived confidence and authority. For example, a study published in the Journal of Voice found that speakers who used a dynamic range of vocal pitches were rated as more engaging and competent than those who spoke in a monotone.

Managing Nervousness and Anxiety

Conquering Stage Fright: Strategies for Calm and Confident Presentations

Even seasoned presenters can experience nervousness or anxiety before a speech, which can impact their delivery and audience engagement. Understanding and managing these feelings are crucial to delivering a powerful presentation. Techniques such as deep breathing, visualization, and positive affirmation can significantly reduce stress and enhance performance.

Historical and Psychological Perspectives on Presentation Anxiety

Anxiety in public speaking, often referred to as "stage fright," has been a well-documented phenomenon throughout history, affecting even the most experienced speakers. Psychologically, this type of anxiety is linked to the fear of judgment or negative evaluation by others. Overcoming this fear involves both mental and physical preparation strategies that can help develop and stabilize the speaker's emotions and boost their confidence.

Real-World Examples of Overcoming Presentation Anxiety

Public speaking champions and successful entrepreneurs often share stories in personal story, of how they overcame their fears. For instance, Warren Buffett, who was once terrified of public speaking, took a course in public speaking and practiced relentlessly until he became comfortable in front of an audience. These personal anecdotes and real-world examples serve as powerful testimonies to the effectiveness of facing and managing presentation-related anxieties.

Empirical Evidence and Advice from Experts

Research in the field of psychology offers various techniques proven to help reduce anxiety. Techniques such as the 'spotlight effect' reduction, where speakers are trained to understand that audiences notice their anxiety less than they might assume, can provide comfort and reduce speaker anxiety. Scholarly articles and expert studies suggest that preparation and practice are key to reducing anxiety, with data showing that well-prepared speakers experience significantly less stress compared to those who are not.

Maintaining Eye Contact and Attention

Engagement Through Sight: The Power of Eye Contact in Presentations

Maintaining eye contact is a fundamental skill in effective presentation delivery. It establishes a connection with the audience, demonstrates confidence, and helps keep the audience engaged. Eye contact allows the presenter to gauge audience reactions and adjust their delivery accordingly, ensuring the message resonates well and is impactful.

The Importance of Visual Connection in Historical Contexts

Throughout history, influential leaders and speakers have recognized the power of eye contact in persuading and commanding attention. Eye contact is not just a modern-day presentation technique but has been used effectively across different cultures and eras to convey sincerity, earn trust, and assert authority.

Practical Examples of Effective Eye Contact

Consider how powerful political figures like Barack Obama use eye contact to draw listeners into a conversation, making each member feel addressed and involved. In the corporate world, executives use eye contact during presentations to strengthen their messages about company missions or new initiatives, making their communication more personal and direct.

Research and Recommendations on Eye Contact

Studies show that maintaining appropriate eye contact—about 70% of the time—can significantly increase the speaker's credibility and the audience's retention of the information presented in person to. Experts suggest techniques for improving eye contact, such as the 'triangle method', where the speaker looks at one eye, then the other, and then the mouth, cycling through this pattern to further maintain eye contact for natural and effective engagement.

Utilizing Space and Movement on Stage

Mastering Spatial Dynamics: Enhancing Presentations through Movement

Effective use of space and movement on stage can greatly enhance the impact of a presentation . It helps in demonstrating confidence, keeps the audience visually engaged, and can be used to emphasize key points. Strategic movement around the stage can make the presentation feel more dynamic and alive, rather than static and monotonous.

The Evolution of Stage Presence in Public Speaking

Historically, great orators understood the importance of using the stage to their advantage. From ancient philosophers roaming public squares to modern keynote speakers utilizing the entire stage, movement has always been a key element in capturing and holding audience attention. Effective use of space can transform a speech into a performance, making it more memorable and engaging.

Case Studies of Successful Stage Utilization

In TED Talks, speakers often use the stage space creatively to reinforce their message. For example, Bill Gates released mosquitoes on stage during a talk on malaria to grab attention and highlight the immediacy of the issue. Such strategic use of space not only captures attention but also significantly enhances the message's impact.

Supporting Evidence and Expert Opinions on Stage Movement

Research suggests that speakers who effectively use stage space are perceived as more engaging and competent. Experts recommend practices such as walking purposefully to different parts of the stage to engage different sections of the audience or using gestures that complement spatial movements. These techniques are supported by studies emphasizing that dynamic movement can aid in better retention of information by the audience.

Projecting Confidence and Authority

Commanding the Room: Techniques for Exuding Confidence

Projecting confidence, knowledge and authority during a presentation is crucial for creating, capturing and sustaining audience interest. Confidence is not just felt internally but also expressed through body language, voice tone, and the content's delivery. A confident speaker commands attention, facilitates trust, and conveys their message with conviction.

Historical Insights on Leadership and Presentation

Throughout history, successful leaders and orators have demonstrated that confidence can significantly influence an audience. For example, Winston Churchill's speeches during World War II exemplified how confidence and authority could inspire a nation. His firm, decisive delivery and unwavering confidence were pivotal in boosting public morale and support.

Real-Life Examples of Confidence in Action

In the business world, leaders like Sheryl Sandberg and Steve Jobs are known for their authoritative and confident presentation styles, which not only conveyed their business messages effectively but also enhanced their persona as leaders. Their ability to present with certainty and assurance significantly influenced their audiences and stakeholders.

Studies and Strategies for Enhancing Personal Confidence

Psychological studies indicate that certain behaviors, such as practicing power poses or speaking with assertiveness, can enhance one person's perceived authority and self-confidence. Experts suggest that preparation is key—knowing your material well can naturally boost your confidence. Additionally, techniques such as rehearsing in front of a mirror or recording practice sessions can help speakers gain confidence in their delivery.

Managing Presentation Pace and Timing

The Rhythm of Speech: Optimizing Pace for Maximum Impact

Effective management of pace and timing is crucial in presentation delivery. The right pace helps maintain audience interest, enhances comprehension, and allows the speaker to emphasize important points. Adjusting the speed of delivery and making deliberate pauses can make the presentation more engaging and easier to follow.

The Significance of Timing in Historical Orations

Throughout history, the most memorable speeches have used pace masterfully. Martin Luther King Jr.'s deliberate pauses during his "I Have a Dream" speech allowed his profound words to resonate deeply with his audience, giving them time to reflect on the messages conveyed. Effective pacing can turn a good speech into an unforgettable one by perfectly timing the delivery of key points.

Illustrative Examples of Effective Pacing

In the corporate world, executives often adjust their speaking pace during earnings calls to emphasize positive results or to carefully address challenges. This strategic variation not only captures attention but also guides the listener's emotional response to the information being presented.

Empirical Support and Practical Tips on Timing

Research in speech communication suggests that varying the pace can help retain the audience's attention and enhance message retention. Techniques such as the 'traffic light rule', where the first 30 seconds of a speech are crucial to capturing attention (green light), the middle part should hold and build interest (yellow light), and the final part should drive home the message (red light), can guide presenters in managing their speech timing effectively.

Incorporating Pauses for Emphasis and Clarity

The Strategic Silence: Using Pauses to Enhance Communication

Incorporating pauses in a presentation is a powerful technique to add emphasis and clarity to your message. Strategic pauses allow the audience time to absorb and reflect on what has been said, enhancing understanding and engagement. They can also be used to highlight important points, create suspense, or give the speaker a moment to collect their thoughts.

Historical Context and the Power of Pauses

Historically, master orators like Cicero and Abraham Lincoln used pauses effectively to command attention and add dramatic effect to their speeches. These pauses were not mere breaks in speech but carefully placed silences that reinforced the gravity of their words, allowing their messages to resonate more deeply with the audience.

Real-World Examples of Effective Pausing

Consider the speeches of contemporary leaders who use pauses to great effect. For instance, during product launches, Apple's late CEO Steve Jobs famously used pauses to build anticipation and make the audience hang on his every word. This technique not only captured attention but significantly amplified the impact of his message.

Research Insights and Expert Techniques for Pausing

Research shows that speakers who use pauses are often perceived as more persuasive than those who do not. Experts recommend using pauses before and after key points to signal their importance to the audience. Additionally, pauses can help manage public speaking anxiety by giving speakers short breaks to regain composure. Effective training in pause techniques can dramatically improve a speaker's delivery, making their communication more powerful and convincing.

Using Visual Aids and Props Effectively

Enhancing Presentations with Visuals and Props

Visual aids and props can significantly enhance the effectiveness of a presentation by providing visual stimuli that support and clarify the spoken word. Effective use of these tools in effective presentations can make complex information more accessible, keep the audience engaged, and reinforce key points, making the presentation more memorable.

The Evolution of Visual Support in Communication

Historically, visuals have played a crucial role in communication. From ancient cave paintings to modern PowerPoint presentations, visual aids have evolved to help storytellers and speakers illustrate their points more vividly. In the business and educational sectors, visuals have become indispensable tools for conveying data, ideas and concepts efficiently.

Case Studies of Successful Use of Visual Aids

In TED Talks and corporate presentations, skilled presenters use slides, charts, and even physical objects to illustrate their points. For example, Bill Gates once opened a jar of mosquitoes during a talk on malaria to drive home a point about the reality of the disease's impact. This dramatic prop helped the audience connect emotionally with the topic and underscored the urgency of his message.

Expert Opinions and Research on Visual Communication

Research indicates that people remember visual information far better than verbal information alone. Studies suggest that presentations with visual aids are 43% more persuasive than those without. Experts recommend matching visual aids with speech points for maximum effect and using high-quality images and diagrams to maintain professional standards. Additionally, training on how to effectively integrate visual aids into presentations can greatly improve a speaker's effectiveness.

Practicing Vocal Variety and Expression

Cultivating Interest Through Vocal Dynamics

Vocal variety and expression are essential components of engaging public speaking . By varying pitch, tone, volume, and pace, a confident public speaker, can keep the audience interested and emotionally invested in the presentation. Effective vocal variety helps to break the monotony of a speech and can emphasize key points, making the presentation more dynamic and memorable.

The Role of Vocal Expression in Historical Speeches

Historically, the use of vocal variety has distinguished mediocre speakers from great ones. Famous orators like Winston Churchill and Martin Luther King Jr. skillfully used their voices to convey passion, urgency, and conviction, stirring emotions and inspiring action among their listeners. Their ability to modulate their voices contributed significantly to their persuasive power.

Illustrating Vocal Variety with Modern Examples

In modern public speaking , vocal variety continues to play a critical role. For instance, motivational speakers like Tony Robbins use shifts in volume and pace to energize the audience, create impact, and drive important points home. These techniques ensure that the speech remains engaging throughout and that key messages are highlighted effectively.

Research and Techniques for Enhancing Vocal Variety

Studies on speech communication have shown that speakers who use a greater range of vocal expressions are more likely to hold the audience's attention and be perceived as charismatic. Voice coaching and public speaking courses often focus on exercises to expand vocal range, practice pitch variation, and control pacing. Techniques such as the use of melody in speech or strategic pauses can enhance vocal delivery, making it more effective and appealing.

Final Reflections on Mastering Delivery Techniques

Mastering delivery techniques is essential for anyone looking to enhance their public speaking and presentation skills. As we've explored, this involves a comprehensive understanding and application of various strategies, from effective body language and vocal variety to strategic use of visuals and mastering pacing. Each element plays a crucial role in how a message is perceived and can dramatically influence the effectiveness of a presentation.

Integrating and Practicing Delivery Presentation Skills Techniques

To truly excel in public speaking, integrating these techniques into regular practice is crucial. This requires not only understanding the theory behind each technique but also constant practice and feedback. Engaging in a presentation skills training course or seeking coaching from a team of experienced professionals can provide valuable insights and accelerate skill development.

The Continuous Journey of Improvement

Mastering these skills is not a one-time achievement but an ongoing process of refinement, training and adaptation. As audiences and environments change, so too must our methods of presenting them and approaches to engaging with them. Keeping up-to-date with new tools, techniques, and technologies in presentation delivery will ensure that your skills remain relevant and impactful.

Empowering Future Presentations

With these skills, speakers can look forward to more confident and powerful presentations. Whether addressing a small team meeting or a large conference, the ability to deliver messages with clarity, persuasion, and impact is invaluable. By continually refining these skills, you can transform not only your presentations but also your broader communication abilities, which are critical in both professional life and personal contexts.

By embracing the art and science of effective presentation skills and delivery, you can ensure that your messages are not just heard but remembered and acted upon. It's about making every word count and every moment in front of an audience impactful.

Frequently Asked Questions (FAQs)

How can you improve your own presentation skills and public speaking skills.

Improving presentation skills involves practice, feedback, and learning from experienced speakers. Engage in regular training, use video recordings to review your performance, and incorporate feedback to refine your presenting techniques.

What are the 5 P's of good presentation skills?

The 5 P's stand for Plan, Prepare, Practice, Present, and Post-Evaluate. Each step is crucial in developing effective presentation skills and delivering an effective presentation.

What are 10 qualities of a good presentation?

Clarity, engagement, structure, subject relevance, subject passion, visual aids, adaptation, interaction, confidence, and professionalism are key qualities that make a presentation effective.

What activity can help you improve your or improve presentation skills?

Participating in public speaking clubs like Toastmasters or engaging in improvisation workshops can significantly enhance and improve your presentation skills through practical experience and professional development.

What are the 7 presentation skills?

These include researching your topic, organizing content, mastering delivery techniques, using visual aids, engaging with the audience, handling questions effectively, and managing your own presentation and tools.

What are the 4 types of presentation skills?

Informative, instructional, persuasive, and inspirational are four main types of presentation styles, each with unique needs and objectives requiring different skills and approaches.

What is presentation skill training?

Presentation skill training involves structured learning experiences that help individuals improve their ability to communicate effectively in front of an audience, covering various techniques and practical exercises.

What is the 5 5 5 rule in PowerPoint?

The 5 5 5 rule suggests using no more than five words per line, five lines per slide, five slides and five text-heavy slides in a row to keep PowerPoint presentations clear and engaging.

How to improve your presentation skills?

Continuously seek opportunities to present, utilize constructive criticism, study effective speakers, and train in specific areas like voice control, body language, and content organization skills.

What are 7 elements of powerful presentations?

A powerful presentation should include a clear objective, a well-structured narrative, compelling visuals, audience engagement strategies, confidence in delivery, effective pacing, and a strong conclusion.

What is the course becoming a better presenter?

This course typically focuses on professional development of practical skills and techniques for effective public speaking, including managing anxiety, using technology, and engaging diverse audiences.

What is the one day presentation skills course?

A one-day course is an intensive workshop designed to teach fundamental presentation skills quickly, ideal for professionals who need to improve their abilities in a short time.

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The Art of Presentation Design

Utilizing PowerPoint and Other Software

Introduction to PowerPoint and Presentation Software Engaging Overview of Presentation Powerhouses PowerPoint has long stood as a pillar in the realm of presentation software, offering users a robust platform to convey ideas, data, and narratives effectively. Whether in academic settings, corporate boardrooms, or casual meet-ups, Microsoft PowerPoint provides an intuitive

Design Principles for Effective Presentations

Understanding the Fundamentals of Design Theory Introduction to Design Theory Understanding the fundamentals of design theory is essential for creating effective presentations. Design theory provides a framework for making aesthetic decisions that enhance the communication and impact of your presentation, ensuring that your message is not only seen but also

Business Presentation Mastery

Developing Executive-Level Presentation Skills

Understanding the Expectations of Executive Audiences Introduction to Executive Audience Expectations Navigating the realm of executive presentations demands a keen understanding of the expectations held by such high-caliber audiences. Executives seek clarity, brevity, and impactful communication that aligns closely with strategic business outcomes and offers actionable insights. Background on Executive

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Eight tips for delivering a great presentation.

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Ira M. Gostin, MBA, APR is the chief strategist at G8 Strategies LLC , helping global companies tell their stories & move the needle.

In the corporate world, the PowerPoint, or pitch deck, is still a relevant communications tool. CEOs, COOs and CFOs, as well as their teams, use these decks to communicate to investors, analysts, shareholders, the media and others.

There are articles that state the “slide deck is dead,” but people still use it effectively in daily practice. The slide deck is not dead if you create a great storytelling deck with visual impact—and rehearse and present it with authority.

The core of the pitch deck is the combination of the oral presentation with a visual one. However, a failure to excel in either domain can create a situation where the merged program is less effective than the combination of the two.

The following are eight critical points that can help you ensure that your presentations are as effective as possible and deliver on your presentation goals.

1. Control Your Modulation

Your voice leads your presentation and is one of the most overlooked aspects of the presentation world. If your goal is to present at a level (loudness, excitement and authority) of an eight, you should actually project your voice at a nine or 10. Many times people fail to rehearse and come across as flat, lifeless or not committed to the story.

2. Practice, Rehearse And Practice Again

Many CEOs hate to practice or rehearse, but I believe it’s imperative. No matter how many talks they have given, put them in a staged room, videotape it and make them go through the presentation. Look for traps in the slide deck or areas where they might stumble. Count the “ums” and “ahs” they use to help eliminate these unnecessary fillers.

3. Work On Your Posture

Stand with authority. Rehearsing and videotaping will help with this, but a good speaker will stand up straight, have their microphone pre-positioned and make sure they’re not swaying back and forth or hanging onto the podium. I saw one CEO at an event who was draped over the podium and mumbled through his entire presentation. That’s not a company I want to invest in.

4. Make Sure Your Slides Visually Represent Your Company

Your brand should be prominent. Use colors purposefully. Graphics should be clean and vibrant and not pixelated and hard to read. Buy stock photos; don’t clip other people’s photos from the internet.

5. Don’t Overuse Bullets

Slide after slide of numerous bullets will put your audience in a trance. To create a dynamic visual storytelling deck, you can insert a slide or two with bullets, but keep them simple. I recommend using odd numbers of bullets and using no more than five per slide. Three is better if you insist on using bullets.

6. Don’t Read The Slides

Your script should augment the slides. If you have bullets, pick one bulleted item to expand on, but never read the slides. Give additional information that supports the information on the slide.

7. Find Your Cadence

When you rehearse a program, you build a sort of muscle memory. Your cadence keeps people engaged in the audio part of the story. A weak cadence and soft voice can lead to “drone on” symptoms, something you never want to be associated with.

8. Tell A Story

The most important part of any presentation is telling a story. It should always have a beginning, middle and end, and the end should wrap up your entire presentation.

The brain captures information in a variety of ways, and in many cases, it does so in different ways at the same time. Your visuals, tone, emphasis, authority, expertise and passion for the subject should all come across when you’re presenting your subject.

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10 Tips For Giving Effective Virtual Presentations

What to know before you go live.

September 26, 2016

Presenting online? Try these suggestions to improve your results. | Illustration by Tricia Seibold

As audiences go global and you need to reach more people through technology (including webinars, conference calls and teleconference), you must consider the challenges to connecting with a virtual audience. Here I pinpoint 10 valuable best practices to ensure you communicate successfully.

1. Be Brief

Audiences begin to lose attention after roughly 10 minutes of hearing from the same presenter. If you have more than 10 minutes of content, use interactive activities to keep your audience engaged (for example, take a poll, give quizzes, or ask audience members for their opinions via chat).

2. Be Simple

Keep slides simple — avoid too many words, graphics and animation features. Less is definitely more!

Light yourself well | Illustration by Tricia Seibold

3. Be a TV Personality

Look straight into your camera, not the screen. Wear clothing that is neutral in color (no plaids or stripes). Light yourself well and from above. Be mindful of what appears behind you in the background. Invest in a good microphone.

4. Be Standing

Even though your audience cannot see you, stand when you present. This allows you to stay focused and use good presentation delivery skills such as belly breathing, vocal variety, and pausing.

5. Be Prepared

Practice delivering your presentation with your technology in advance of your talk. Make sure all of the features of the technology work. Record your practice using the recording feature of your tool. Watch and listen to learn what works and what you can improve.

6. Be Assisted

Have someone available to deal with technical issues and to field email/text questions. Also, if you have multiple remote audience members in one location, be sure to pick one of them to be your “eyes and ears.” Ask them to queue up questions and facilitate discussion on your behalf.

7. Be Specific

Ask pointed questions to avoid too many people answering at once. For example, rather than ask, “Are there any questions?” try “Who has a question about the solution I provided?” Set a ground rule that people state their names prior to speaking.

Imagine your audience | Illustration by Tricia Seibold

8. Be Synchronized

Transitions are critical. You must connect what you just said to what is coming next when you move from point to point. Transitions between topics and slides are good opportunities to get people reengaged to your talk.

9. Be Connected

Imagine your audience even though you can’t see them. You can place pictures of audience members behind your camera so you can look at people as you present.

10. Be Early

Encourage your audience to access your call or webinar in advance of the start time so you can iron out any technical issues in advance and get them familiar with the technology.

Matt Abrahams is a Stanford GSB organizational behavior lecturer, author, and communications coach.

For media inquiries, visit the Newsroom .

Explore More

Can we be candid how to communicate clearly and directly, directive speech vs. dialogue: how leaders communicate with clarity, balance, class takeaways — how to run a meeting effectively, editor’s picks.

April 04, 2016 A Big Data Approach to Public Speaking Key takeaways from analyzing 100,000 presentations.

November 19, 2014 Matt Abrahams: The Power of the Paraphrase An expert on public speaking shows how paraphrasing can help you navigate tricky communication situations.

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A practical guide to presentations

• Delivering a presentation
• Presentations
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How do you deliver a presentation? Here we take a look at some presenting tips , including some practical advice for presenting with slides and for presenting online . We also consider polling tools , how to share your screen , and how to share a copy of your presentation with your audience.

Presenting tips

Some practical suggestions.

Here's a few bits of practical advice for presenting:

Use the mic!

If there's a microphone there, use it. You might be able to project to the back of the room beautifully, but don't presume you know the hearing needs of your audience, and don't assume that asking if people mind you not using the microphone is going to elicit a meaningful response. Just use the blummin' microphone: it might feel like a bit of a faff, but it's there for a reason!

Scope out the room beforehand

If you're able, get an idea of the room you're presenting in, and the equipment available. You can find out the details about a teaching room at York on the Teaching Room Information page.

The size of the room, and the number of people you're presenting to, will have an effect on how you deliver the session and how interactive you can be.

Present with a laptop

The lectern PCs on campus are not as young as they once were. If you've got a laptop it might well be more powerful. What's more, with a laptop you will be able to use Presenter view , which will give you much more control over your presentation.

Run the slides through before your audience arrive

If you can, test your slides, or anything else you plan to use, in the room. That way you can be sure they'll run as you expect them to (PowerPoint will also cache any videos or animations on its first run through, which may make effects run smoother for the show proper).

Take a deep breath before you speak

Honestly, it will help.

Don't read the slide

If there's more than a few words on your slide, avoid the temptation to read it verbatim. Talk around the points. Add to them. If your presentation is just you reading the wall, you could just have sent the slide-deck to your audience and saved everyone the trip.

Avoid using a script

Reading out loud is hard to do well. So avoid using a script too. Make notes, by all means, but consider how you'll navigate those notes: you don't want to lose your place. One helpful method is to use small pages such as index cards, or to only write on the top third of a page.

And if you're working with notes, don't limit them to the words you're saying. Throw in some stage directions too. That way you might be more likely to remember to breathe!

Don't memorise every word

A presentation is a performance of sorts, but it isn't a play. It's better to be able to understand your topic and talk freely around it than to understand a script. If you get distracted from a script (for instance by a question) you'll be in trouble and you might have difficulty picking up the thread again.

Practice. Out loud. Like you mean it!

Practicing in your head won't give you a true idea of how your presentation will go, or how long it will last. You kind of have to do it for real. It's also helpful (if a little embarrassing too) to practice in front of a friend.

Shave off 10%

It's better to have more time to play with than to cram in too much and run over or rush the last bit. If your presentation is too long for the time, drop something. If you're delivering and you're running out of time, drop something mid-presentation. Have a note of your slide numbers so that you can skip to a section without clicking through slides you've no intention of talking to.

Get a clicker

If you're not likely to be doing many presentations then don't get a clicker, but if you find yourself in a position where you're doing a lot of presentations (or if you know someone who's got a clicker you can borrow) get yourself a clicker: it will liberate you from the lectern and you'll be able to wander about a bit more.

Even if you've not got a clicker, you should still feel able to leave the keyboard now and again (microphones allowing). Get out there and make use of the 'stage'; gesture at your lovely slides. Feel the love of your enthralled audience!

Address the audience

Face the people you're presenting to, and avoid talking to the wall your slides are being projected on. If you're presenting online, make sure your microphone is in the same direction as your screen.

The audience are on your side

No, really. Look them in the eye. At least one member of your audience will be demonstrably supportive. Find the most supportive looking audience member and keep looking back at them. Breathe in their happy smile and their nods.

Don't criticise yourself during the presentation

You know you've made a mistake, but your audience might not have clocked it. Unless you tell them. So don't tell them. Keep your mistakes to yourself.

Ok, maybe that's easier said than done, but step back and unleash the performer buried deep within.

Share the slides

Your slides can be your calling card. So maybe put them online somewhere where your audience can revisit them.

When sharing materials after a session, they don't need to be the same deck you're presenting with. Maybe you could include some extra slides that expand upon the original summary content (and may even expand on what you said in the presentation). Or at the very least you could add some explanatory notes in the notes field.

Annoying things to perhaps avoid

Here's some suggestions from Twitter of the most annoying things presenters do...

The classics

• “Put an essay on each slide and READ IT ALL. VERY SLOWLY.”
• “Read from a script.”
• “Going overtime.”
• “cram too much in, and then say ...erm... I'll just skip over these slides.... usually the more interesting ones at the end”

The insightful

• “Speaking away from the mic.”
• “Try to fit 60 minutes of material into 25 minutes presenting time.”
• “Ignore audience signals”

The unwelcome participatory

• “Attempting to get me to stand up and engage in participation without first winning my cooperation?”
• “Make me play a game.”

The bizarre

• “Not wear shoes.”
• “Swirl each word with a laser pointer as they say it.”
• “jangling the loose change in their pockets. A least I hope that's what they're doing......”

Presenting your slides

Presenter view.

If you're using a computer with a dual monitor setup (or if you're hooking up a laptop to the projector) you can use Presenter View when presenting. This gives you a lot more control over your presentation.

With Presenter View enabled, the presentation happens on one screen (usually the big one that the audience can see), while the other screen shows a control console which will include things like slide notes and a preview of the next slide in the deck.

Before you can use Presenter View, you'll need to have two screens connected to your computer. In your computer's display settings, make sure that you're using an extended display so that the two screens are able to carry different content.

The controls for transitions are all found on the Transitions tab:

• To enable Presenter View, choose Slide Show > Monitors > Use Presenter View
• Select the monitor to be used for the show ( Slide Show > Monitors > Monitor )

Tools in the Presenter View include annotation options, zoom, captions, and a handy slide picker mode.

Another benefit of Presenter View is that you can switch back to your slide deck on the presenter screen and make changes to your slides without having to escape the presentation on the audience screen. This is handy if you've made a mistake, or if you want to add things to future slides based on things that have come up in the presentation.

You can present using Presenter View in Google Slides by going to the drop-down toggle at the side of the Present button and choosing Presenter view .

Google Slides' version of Presenter View is a bit more basic than PowerPoint's. But you get previews of the previous and next slides, as well as sight of your notes. There's also a dropdown slide picker for if you want to skip to elsewhere in the presentation.

Audience Q&A

Google's Presenter View includes a Question & Answer feature under the AUDIENCE TOOLS tab. Audience members can follow a link to submit questions which can then be moderated and displayed on screen.

• By default the Q&A requires your audience to log in as members of the University of York, but you can use the dropdown at the top of the page to open the link up to anyone;
• When the Q&A toggle is switched to ON , the URL for the submission page is displayed at the top of your slides. You can use the toggle to turn this off when not needed;
• The audience can ask their question with their Google identity showing, or anonymously; other audience members can upvote or downvote questions;
• To present a question on the main screen, choose PRESENT .

Even if you've not got a set-up that will allow you to use Presenter View, there's still some in-vision presenter tools that appear in the bottom left of the screen when you hover over a slide.

Keyboard shortcuts

Here's some useful keyboard shortcuts for use when presenting:

Advancing the slides

To step forward through the slides (and any animations) you can mouse-click, mouse-wheel backwards, or press N , Enter , Page Down , the right arrow cursor, the down arrow cursor, or the space bar .

To step backwards, you've got the choice of mouse-wheeling forwards, or pressing P , Page Up , the left arrow cursor, the up arrow cursor, or the Backspace .

Navigating to elsewhere in your presentation

To skip to a specific slide, enter the slide number then press Enter

You can also use Home and End to skip to the beginning or end of your presentation.

Clearing the screen

B will make your screen go black. W will make your screen go white. Pressing them again will bring your slides back.

Live subtitling

Google Slides and the Microsoft 365 version of PowerPoint are able to generate live captions for your presentation. As with any live captioning, the quality of these subtitles may vary...

In PowerPoint for Microsoft 365 , subtitling options can be found at Slide Show > Captions & Subtitles , or can be enabled from the on-screen controls when presenting.

Live subtitles can be activated from the Captions icon: one of the on-screen controls on the three-dots menu (⋮) when presenting. You will need to enable access to your microphone.

Custom shows

If you need to give similar presentations to different audiences, instead of creating multiple presentations, PowerPoint lets you generate custom shows . Each show can use a different selection of slides from the same presentation.

Creating custom shows

• Choose Slide Show > Start Slide Show > Custom Slide Show > Custom Shows… — a dialogue box will open;
• Choose New… to create the first show, and Add the slides you want in the sequence required;
• Give the show a suitable name and select OK to finish;
• Repeat this process for each show required — they will appear in the Custom Shows dialogue when you return;
• If you need to edit a show, choose Edit... ;
• When done, choose Close .

Presenting with a custom show

Once you've created a custom show, it will appear on the Custom Slide Show dropdown. Select the show you want and it will run.

Export options

PowerPoint has a range of export options. Most of these can be accessed via File > Export . Here's a few examples:

Saving as a PDF is useful if you've got an elaborate slide deck that is large in terms of file-size, and which is liable to display inconsistently on other machine (for example because of access to special fonts). PDF is a print format so it isn't the most user friendly in terms of display-based reading, but nor, in some ways, is a PowerPoint deck.

You can export your slideshow as a video, which is particularly useful if you've got narrations in place. If you're sharing the video, you may want to adjust the quality settings to create a file that's of a reasonable size. Or you could always produce something at a high quality and then upload it to YouTube or Google Drive.

In the latest versions of PowerPoint you can also export slides as an animated GIF (the GIFs on this guide were done via that method).

The handout option will export your slides and notes to a Word document. This feature is great if you've got some good notes you want to share, but, annoyingly, often breaks half way through.

Other save options

If you're sharing a PowerPoint file, you may want to create a sharing copy:

• Go to File > Save a Copy and choose the "Browse" button to bring up the "Save As" dialogue box;
• Under Tools > Save Options... you'll find a setting that lets you Embed fonts in the file : this is handy if you're using non-standard fonts and want to be sure that the slides will display properly on other computers;
• Under Tools > Compress Pictures... you can get rid of any bits of images you may have cropped out, and reduce the quality of the images to potentially make your PowerPoint file smaller in terms of file-size.

Audience polling

Getting a show of hands is one thing but sometimes you might want to get a bit more sophisticated in terms of audience polling. As well as traditional survey tools , the University has an institutional licence for Mentimeter which can be used to provide real-time feedback in a presentation setting:

There's also the Q&A tool available in Google Slides :

And if you're presenting online, Zoom has a polling tool built in:

Sharing a presentation

It can be useful to share a copy of the slides with your audience. But there are a few extra things to consider:

Are you actually going to share the same slide deck you're presenting with? Sure, with Google Slides, that's straightforward, but with PowerPoint it's a lot more complicated: PowerPoint files can be big , and big files are difficult to share. You might be better off exporting your slides to a different format like a PDF or a handout.

Even with Google Slides, you've the choice of sharing the deck itself (albeit probably just with View access) or using the File > Publish to the web option which creates a presentation frame like the one above.

Accessibility

Designing for a screen has plenty of accessibility considerations, but if you're also going to be sharing your slides, there are other aspects of accessible design that you'll need to consider: in particular, images will need alternative text , and you'll need to ensure that slide content follows the intended reading order .

Alternative versions

If you're sharing your deck in advance, it's going to be full of spoilers. Are there bits you want to hold back from your audience? Do you actually need to share a special 'sharing' deck?

Likewise, elaborate slides can be a pain to make accessible, so a simplified version might be used in the shared deck. This might also help to keep the filesize of the deck down. And you can reduce the image quality in PowerPoint's save settings, and jettison any unused parts of images — things you might not want to do with your master copy.

Presenting online

Presenting online comes with its own set of challenges. Here's some general advice:

Enable live captions

If you're presenting in Zoom , be sure to sign in with your University account to get some extra features. One such feature is auto-transcription whereby the host can enable live captioning ( Live Transcript > Live Transcript > Enable Auto-Transcription ). It's the new "always use the mic!"

Ease off on the effects

Unless you tweak the settings, the frame-rate (the number of pictures being sent down the line in any given second) is quite low for a virtual meeting, which can make animation and transitions look jerky. And even if your connection is amazing, other people's bandwidth might not be so broad: they might be trying to watch on a poor connection, so having a clear slide becomes very important.

It's tiring

Looking at a screen is harder work than looking at you in real life. So be prepared to offer your audience (and yourself) a break or two. Think even harder about the structure of your presentation and how you can break things up or otherwise keep people's attention.

Performing in a vacuum

You'll probably want your audience muted while you're talking, because background noise is distracting. And while it might be nice to be able to see people's video, that's adding to the bandwidth load, so it may be more efficient (and less distracting) to have people turn their cameras off too. But this leaves you performing to, well, nothing much at all. It's hard to judge how your talk is going down; and you don't have that kind face to focus on. So maybe find a supportive friend closer to home: a stuffed toy, maybe... something with eyes that you can focus on: a proxy audience positioned close to your webcam. It can be surprisingly effective, and can help alleviate the sense that you're just talking to a brick wall (when you're emphatically not).

If you're able to do so, present with another person. It builds up the sense of an audience, and it livens things up a bit for the viewer too. Having two people makes it easier to field questions too, and if one of you has connection problems, the other can provide cover.

Play with the kit

Things like Zoom have loads of tools built into them like live captioning, breakout rooms and polling. Try them out with some colleagues to get the hang of them. The chat window is really useful as a way of getting people to ask questions as they think of them, without interrupting the flow of the session.

Prepare your desktop accordingly

Your computer screen is your classroom. If you're leaving the slides in order to do anything else (a virtual whiteboard, an online demonstration, or whatever), make sure you have everything you need ready (and that you don't have anything on your desktop you wouldn't want to share). Give similar thought to your physical surroundings, but don't get too hung up on that if the main content of your session is the slides.

Share the materials

Rather than having to just watch the slides via video chat, your audience might also find it helpful to follow along with a local copy of the slide deck. This might mean they could spoil themselves by looking ahead to later slides, but it also means they have a clear, accessible, user-friendly version: when connections might be unstable, it's useful to have an alternative to look at.

Don't panic!

Technology breaks, connections become unstable. There are a lot of variables at play with an online presentation, and the chances of something going wrong are high to the point of being normal: it's an online presentation so of course it won't all go according to plan (even a face-to-face presentation seldom goes smoothly, after all). It's easier to say "don't worry" than it is to not worry, but try to stay as calm as you can and hopefully whatever problem is arising will be something you or someone else in the chat can resolve.

Screensharing accessibility

Sharing your screen is inevitably a heavily visual way of communicating. But not everybody will be able to see your screen, and even people with perfect eyesight might still struggle to see all the detail in a heavily compressed low resolution streaming video. So what can you do to help paint the picture of what it is you're doing with your mouse pointer?

Make things bigger

In a world of huge monitors we've got used to lots of screen real-estate and tiny writing that we can only read when close up. This is fine for working purposes but not so ideal for a demonstration. Before you present, go into your display settings and choose a smaller display resolution. It might take a few tries to find a smaller resolution in the right ratio for your screen — most monitors on campus have a resolution of 1920 x 1080 which you could downscale to 1600 x 900 or even 1360 x 768.

Macs make this process a little easier by having a scale option to control the resolution. Windows also has a scale option, but it works slightly differently by letting you resize text and other items without changing the overall resolution. Try some different options and see what might work best for your needs.

Bear in mind that if you're using a much lower resolution than normal, icons might be in different places, menus might get cut off, and some tasks that require a lot of screen might be harder. But this might serve as a useful reminder that a piece of software might look different on different setups, and not everyone using it will see it in exactly the same way that you do.

If you're recording a screen rather than sharing it live, there are other ways you can make things bigger in the edit , like occasionally zooming in to focus on a particular part of the screen. Try to keep this sort of thing as gentle as possible; you want to orientate, not dis orientate. Another thing you can do at this stage is add captions, arrows, and other highlights to make what you're doing even more explicit.

Describe what you're doing

It's not a silent movie, so give a good commentary. If you've ever listened to sport on the radio, think about how it differs to the commentary you get on television and maybe use a few of the tricks: say what's happening; explain what you're clicking on; give as good a description as you can. That way you're giving twice the instruction: not only can people see what you're doing, they can hear what you're doing too.

Zoom is the recommended video conferencing tool here at York. It can be accessed via a web browser, mobile app, or desktop app. The browser experience allows multiple users to communicate via video, audio, or live-chat, screen-share, and share control of a shared screen. The desktop app contains a number of additional features, such as virtual whiteboards, breakout rooms and custom backgrounds.

When using Zoom, you'll need to make sure you are signed in with your University of York account .

Below you'll find some links to further support using Zoom. Our Zoom Wiki (requires UoY login) covers a range of support topics from scheduling and securing your meeting to using Zoom for teaching and managing Zoom recording .

Google Meet

Google Meet is a video communication service available as part of our Google Workspace . It allows multiple users to communicate via video, audio, or live-chat, and to screen-share.

Like a lot of Google applications, it's gone through various names, so you might catch us calling it 'Hangouts' or 'Hangouts Meet' in places.

Meet vs Zoom

Scheduling and joining a meet.

Some practical considerations:

• Mute your microphone if you're not using it. That way your face won't keep appearing every time you cough or fidget.
• You could use the chat feature for things like agendas, or even for quietly asking for the floor in busier meetings to avoid too much chaos.

• << Previous: Animation, sound, & video
• Last Updated: Aug 7, 2024 2:21 PM
• URL: https://subjectguides.york.ac.uk/presentations

Tips for creating and delivering an effective presentation

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Effective Presentation Design & Delivery

• Design and Presentation Tools
• Preparing your Presentation
• Presenting to an Audience
• 4. Copyright
• 5. Attribution
• 6. Assessment
• 7. Examples & Resources

Three Modes of Delivery

Through your:

Most of the information that you convey should come from you (your voice). You are your own best visual aid. You can make the audience connect with what you are saying.

Visuals are great for emphasizing or highlighting certain points, but you never want your visuals to overtake your presentation or distract your audience.

Handouts are a good way for providing your audience with information that would be hard to decipher from a slideshow (detailed charts, graphs, etc.). Handouts also give your audience a physical takeaway they can refer to later.

image credit: "old school"   Some rights reserved by SummerRain812

Know your Audience

In order to understand and fulfill the mission of your presentation, you need to research your audience. You need to determine your audience's level of experience in your subject and you need to determine what their expectations are for your presentation.

Once you have a good grasp of your audience, you can decide what to include or leave out of your presentation.

Preparing a Mission Statement & Goals

1. Before you start planning your presentation, it is important that you determine why you are giving your presentation. What is the mission? What are you trying to get your audience to do?

2. After you've developed your mission statement, you should set goals for accomplishing that mission statement. Your goals are concrete steps that you will take during your presentation.

Example Mission Statement:   "To raise awareness about climate change, its causes and effects, and incite the audience to take action."

Example Goals: Provide history of climate change, show charts illustrating increasing CO2 emissions, show video of environmental effects,  and offer solutions for curbing C02 emissions.

• Next: Structure >>
• Last Updated: Feb 21, 2023 10:40 AM
• URL: https://guides.library.georgetown.edu/presentationdesign

• Effective Presentation Skills Tutorial
• Delivering the Presentation

Once you have rehearsed the presentation well, here are some simple suggestions to consider in delivering the presentation effectively.

Dress Appropriately

Dress appropriately for the presentation, based on the context, disciplinary protocols, formality of the occasion and the type of audience (faculty, students, clients, etc.). Do not wear inappropriate clothing, jewelry, hats or footwear that distract.

Arrive Early

Arrive early for the presentation, and do not arrive just in time or late.

Meet the Moderator

If there is a presentation moderator who will introduce you, meet that person well in advance of the presentation so they know you are in the room on time and that you will be ready.

Decide How to Handle Audience Questions

Decide how you will handle questions during the presentation, and either request the audience to wait until you are finished with your presentation or make sure you will have time to answer the question in the middle of your presentation.

Have a Plan if the Technology Fails

Similarly, decide how you will continue your presentation if the presentation technology fails or freezes in the middle of your presentation.

Smoothly Handling Difficulty with Technology

This video clip is an example of a presenter encountering difficulty with technology but handling it smoothly with a backup plan .

Poorly Handling Difficulty with Technology

This video clip is an example of a presenter encountering difficulty with technology but handling it poorly without a backup plan .

Greet the Audience

If you have some free time before the presentation starts, walk up to some members of the audience, introduce yourself and thank them for being there. This may put you at ease during the presentation.

Load Your Visuals Before Your Allotted Presentation Time

If you plan to use presentation tools, load your presentation or connect your presentation device to the projector before you are asked to present so you do not use up your presentation time to load your files and make the audience wait.

Be pleasant and smile when you stand in front of an audience so it makes the audience feel comfortable listening to you.

Don't Eat or Chew Gum

Do not chew gum or eat during your presentation. You may drink water or other allowed beverages during the presentation.

Take a Deep Breath

Before you begin to speak, take a few deep breaths and calm yourself.

Speak Clearly

Speak slowly and clearly, and do not rush through sentences, as some do when they get nervous.

Speak at an Even Pace

Pay attention to the pace in which you speak, to avoid your pace of delivery being either too fast or too slow for the audience to follow.

Pace Too Slow

This video clip is an example of a presentation pace that is too slow .

Pace Too Fast

This video clip is an example of a presentation pace that is too fast .

Appropriate Pace

This video clip is an example of the presenter's pace of delivery being appropriate for the audience to follow .

Change the Inflection of Your Voice to Gain Audience Attention or to Emphasize Content

If you are trying to make a point about a particular idea, enunciate or pronounce the words clearly and distinctly. At this point, you can slow down and raise the volume of your voice to clearly express what you have to say. Speak with authority, confidence and enthusiasm.

Effective Voice Quality and Emphasis

This video clip is an example of a presenter demonstrating effective voice quality and emphasis on significant words .

Ineffective Voice Quality and Emphasis

This video clip is an example of a presenter demonstrating ineffective voice quality and emphasis on significant words .

Use Appropriate Gestures

Use appropriate gestures to emphasize appropriate points, and do not make wild gestures or pace back and forth in front of the screen in a distracting manner.

Effective Gestures

This video clip is an example of a presenter demonstrating effective hand gestures and body language .

Ineffective Gestures

This video clip is an example of a presenter demonstrating ineffective hand gestures and body language .

Make Proper Eye Contact

Make proper eye contact: that is, look at the audience from one side of the room to the other side, and from the front row to the last row. Do not look down the whole time, and do not focus on just one side of the room or just the front row of the audience.

Effective Eye Contact

This video clip is an example of a presenter demonstrating effective eye contact .

Ineffective Eye Contact

This video clip is an example of a presenter demonstrating ineffective eye contact .

Stand Beside the Screen

If you plan to use projected visuals on a screen, stand to one side of the screen. Ideally, you should be facing your audience at all times and just glance at the screen to look at cues from the slides.

Effective Position Near Screen

This video clip is an example of a presenter standing by the side of the screen during a PowerPoint presentation so the audience view of the screen is unobstructed, and glances at the screen only occasionally.

Ineffective Position Near Screen

This video clip is an example of a presenter standing in front of the screen during PowerPoint presentation , obstructing the audience view of the screen.

Do Not Talk to the Screen or Board

Do not talk to the screen or the presentation device; look at the audience and talk. It is alright to look at the screen occasionally and point to something important on the screen as you present.

Looking at Screen

This video clip is an example of a presenter looking mostly at the screen (instead of the audience).

Writing on the Board

This video clip is an example of a presenter writing on the board while talking and the writing is difficult to read .

Do Not Read Line-by-Line

Do not read presentation materials line-by-line unless there is someone in the audience who is visually-impaired and cannot see the slide, or if it is a quote that you have to read verbatim to emphasize.

Reading Each Word

This video clip is an example of a presenter reading word by word from an overly dense slide that is difficult to read .

Talking from a Slide

This video clip is an example of a presenter talking from a slide with easily readable bullet points, using them as cues .

If You Get Stuck, Look at Your Notes

If you get stuck on a point and do not know what to say, feel free to look at your notes to continue.

Use the Microphone Effectively

If you are presenting in a large room where a handheld microphone is needed, hold the microphone near your mouth and speak directly into it.

Using Microphone Effectively

This video clip is an example of a presenter using the microphone effectively .

Using Microphone Ineffectively

This video clip is an example of a presenter using the microphone ineffectively .

Do Not Curse or Use Inappropriate Language

Do not curse or use inappropriate language if you forget a point during the presentation or if the presentation technology fails.

Be Considerate of Your Team

If you are part of a team and giving a group presentation, be considerate to other team members by not using up their time or dominating the presentation. Smoothly transition from one presenter to another.

Smooth Transitions

This video clip is an example of transitioning from one presenter to another in a polished manner .

Awkward Transitions

This video clip is an example of awkward or unpolished transitions from one presenter to another .

Do Not Conclude Abruptly

Do not conclude the presentation abruptly by saying "This is it" or "I'm done." Conclude properly by summarizing the topic and thanking the audience for listening.

Effective Conclusion

This video clip is an example of the presenter concluding a presentation properly by summarizing the important points and thanking the audience .

Abrupt Conclusion

This video clip is an example of the presenter abruptly concluding a presentation .

Be Considerate of the Next Presenter

After your presentation and the question and answer part are over, remove your presentation materials from the desk or the podium, and close any open presentation software so the next presenter can get ready quickly.

Thank Your Moderator

Remember to thank your moderator (if there is one) and the audience, and if you were part of a panel presentation, make sure to thank the panel members.

Participate in the Audience

If there are other presentations scheduled after yours, do not leave the room, but stay and listen to their presentations.

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• Preparing for the Presentation
• Organizing the Presentation
• Designing Effective Presentation Materials
• Rehearsing the Presentation
• Handling Questions and Answers
• Presentation Skills Quiz
• Presentation Preparation Checklist
• Common Reasons for Ineffective Presentations

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How to prepare and deliver an effective oral presentation

• Related content
• Peer review
• Lucia Hartigan , registrar 1 ,
• Fionnuala Mone , fellow in maternal fetal medicine 1 ,
• Mary Higgins , consultant obstetrician 2
• 1 National Maternity Hospital, Dublin, Ireland
• 2 National Maternity Hospital, Dublin; Obstetrics and Gynaecology, Medicine and Medical Sciences, University College Dublin
• luciahartigan{at}hotmail.com

The success of an oral presentation lies in the speaker’s ability to transmit information to the audience. Lucia Hartigan and colleagues describe what they have learnt about delivering an effective scientific oral presentation from their own experiences, and their mistakes

The objective of an oral presentation is to portray large amounts of often complex information in a clear, bite sized fashion. Although some of the success lies in the content, the rest lies in the speaker’s skills in transmitting the information to the audience. 1

Preparation

It is important to be as well prepared as possible. Look at the venue in person, and find out the time allowed for your presentation and for questions, and the size of the audience and their backgrounds, which will allow the presentation to be pitched at the appropriate level.

See what the ambience and temperature are like and check that the format of your presentation is compatible with the available computer. This is particularly important when embedding videos. Before you begin, look at the video on stand-by and make sure the lights are dimmed and the speakers are functioning.

For visual aids, Microsoft PowerPoint or Apple Mac Keynote programmes are usual, although Prezi is increasing in popularity. Save the presentation on a USB stick, with email or cloud storage backup to avoid last minute disasters.

When preparing the presentation, start with an opening slide containing the title of the study, your name, and the date. Begin by addressing and thanking the audience and the organisation that has invited you to speak. Typically, the format includes background, study aims, methodology, results, strengths and weaknesses of the study, and conclusions.

If the study takes a lecturing format, consider including “any questions?” on a slide before you conclude, which will allow the audience to remember the take home messages. Ideally, the audience should remember three of the main points from the presentation. 2

Have a maximum of four short points per slide. If you can display something as a diagram, video, or a graph, use this instead of text and talk around it.

Animation is available in both Microsoft PowerPoint and the Apple Mac Keynote programme, and its use in presentations has been demonstrated to assist in the retention and recall of facts. 3 Do not overuse it, though, as it could make you appear unprofessional. If you show a video or diagram don’t just sit back—use a laser pointer to explain what is happening.

Rehearse your presentation in front of at least one person. Request feedback and amend accordingly. If possible, practise in the venue itself so things will not be unfamiliar on the day. If you appear comfortable, the audience will feel comfortable. Ask colleagues and seniors what questions they would ask and prepare responses to these questions.

It is important to dress appropriately, stand up straight, and project your voice towards the back of the room. Practise using a microphone, or any other presentation aids, in advance. If you don’t have your own presenting style, think of the style of inspirational scientific speakers you have seen and imitate it.

Try to present slides at the rate of around one slide a minute. If you talk too much, you will lose your audience’s attention. The slides or videos should be an adjunct to your presentation, so do not hide behind them, and be proud of the work you are presenting. You should avoid reading the wording on the slides, but instead talk around the content on them.

Maintain eye contact with the audience and remember to smile and pause after each comment, giving your nerves time to settle. Speak slowly and concisely, highlighting key points.

Do not assume that the audience is completely familiar with the topic you are passionate about, but don’t patronise them either. Use every presentation as an opportunity to teach, even your seniors. The information you are presenting may be new to them, but it is always important to know your audience’s background. You can then ensure you do not patronise world experts.

To maintain the audience’s attention, vary the tone and inflection of your voice. If appropriate, use humour, though you should run any comments or jokes past others beforehand and make sure they are culturally appropriate. Check every now and again that the audience is following and offer them the opportunity to ask questions.

Finishing up is the most important part, as this is when you send your take home message with the audience. Slow down, even though time is important at this stage. Conclude with the three key points from the study and leave the slide up for a further few seconds. Do not ramble on. Give the audience a chance to digest the presentation. Conclude by acknowledging those who assisted you in the study, and thank the audience and organisation. If you are presenting in North America, it is usual practice to conclude with an image of the team. If you wish to show references, insert a text box on the appropriate slide with the primary author, year, and paper, although this is not always required.

Answering questions can often feel like the most daunting part, but don’t look upon this as negative. Assume that the audience has listened and is interested in your research. Listen carefully, and if you are unsure about what someone is saying, ask for the question to be rephrased. Thank the audience member for asking the question and keep responses brief and concise. If you are unsure of the answer you can say that the questioner has raised an interesting point that you will have to investigate further. Have someone in the audience who will write down the questions for you, and remember that this is effectively free peer review.

Be proud of your achievements and try to do justice to the work that you and the rest of your group have done. You deserve to be up on that stage, so show off what you have achieved.

Competing interests: We have read and understood the BMJ Group policy on declaration of interests and declare the following interests: None.

• ↵ Rovira A, Auger C, Naidich TP. How to prepare an oral presentation and a conference. Radiologica 2013 ; 55 (suppl 1): 2 -7S. OpenUrl
• ↵ Bourne PE. Ten simple rules for making good oral presentations. PLos Comput Biol 2007 ; 3 : e77 . OpenUrl PubMed
• ↵ Naqvi SH, Mobasher F, Afzal MA, Umair M, Kohli AN, Bukhari MH. Effectiveness of teaching methods in a medical institute: perceptions of medical students to teaching aids. J Pak Med Assoc 2013 ; 63 : 859 -64. OpenUrl

Academic Success

Essential study skills: home.

• Introduction to Time Management
• Getting Things Done
• Creating a Weekly Schedule
• Creating a Semester Plan
• Planning an Assignment
• Creating a Task List
• Putting it all together
• Coping With Stress
• Changing Your Perception of Stress
• Problem Solving To Manage Stress
• Reading with Purpose
• Taking Notes in Class
• Deciding What To Study
• Knowing How to Study
• Memorizing and Understanding Concepts
• Taking Tests & Exams
• Creating and Preparing For a Presentation
• Presentation Anxiety
• Delivering Presentations
• Exploring Career Options
• Identifying Areas of Interest
• Knowing Yourself
• Exploring the Labour Market
• Researching College Programs
• Setting Goals
• Tackling Problems
• Bouncing Back
• Sleep Matters
• Sleep Habits
• Sleep Strategies
• Meeting with Your Group
• Agreeing on Expectations
• Dealing With Problems
• Study in Groups
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