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Informative speech presentation, outline, & powerpoint example.
How to Construct an Informational PowerPoint for a Presentation
Introduction: How to Construct an Informational PowerPoint for a Presentation
When presenting a topic to a class or an audience of any type, you need to be able to get your message across in an effective manner. This step by step instructable will provide you with the information needed to create an informational PowerPoint that will be easy for your audience to follow and remember. Materials needed: Microsoft Office (PowerPoint), Internet Access (pictures, optional), and an open and creative mind.
Step 1: Pick a Topic
In some situations the topic that you will have to present will be given to you. If this is the case you can skip this step. A lot of the time, you will have to pick your own topic. When picking a topic there are multiple aspects to consider. You want to pick a topic that interests you, something that may spark interest of the audience, and is something that can be learned. If you pick a topic that you are interested in, then you are more likely to present it in an exciting manner. If the audience is interested, then they are more likely to pay attention and remember your presentation. If the topic is something that can be learned then it gives your presentation a sense that something can be taken from it. For example, choosing the topic of Disney World when summer is approaching and people are going on vacation.
Step 2: Decide on a Purpose
Your message can have the purpose to inform, persuade, or demonstrate. It is up to you to decide which purpose your presentation will feature. Informing the audience on a topic gives them information and facts to learn. Persuading the audience is presenting them with an argument and giving them reasons to side with your idea. Demonstrating shows the audience a step by step instruction on how to do something.
Step 3: Research/Take Notes on Your Topic
Once you have your topic you will need to conduct research and take notes. When researching your topic you must be sure to use reliable sites, library sources, etc. For example, using academic databases provided by your school is a great source. Try to stay away from "Wikipedia" because anyone can update the information and add false content.
Step 4: Make an Outline to Form a Slide Show Layout
When creating a PowerPoint it is good to create an outline to layout all of your information so that you can set up how your information will be ordered. A good speech usually features 2-5 main points and usually contains sub-points that give statistics and backs up the statement. You can use this example outline or create your own. As long as you can organize your ideas and put them all together that is all that matters.
Step 5: Open PowerPoint
Now it's time to start your PowerPoint. To open PowerPoint, click "Start" (windows logo on some computers). Then go to "All Programs", then "Microsoft Office", and last click "Microsoft PowerPoint". If you have a Mac, just click on the PowerPoint logo of the application that you downloaded. The version of your PowerPoint software does not matter, but you must have Microsoft Office installed on your computer. Once PowerPoint is open, a default title slide will appear. You can now enter your title and your name or names of those presenting.
Step 6: Pick a Slide Show Style
You can add a style to your slide show to give it some flavor. To do so click the "Design" tab and choose from the default templates that are already given. This will give your slide show some color and style for visual effect. It will grab the eye of the audience more likely then a blank white slide.
Step 7: Type Bullets of Your Notes Into PowerPoint
To add a title and content slide to your presentation, click the "Home" and select "New Slide". A drop down box will appear and you can choose the type of slide to add. Be sure each slide has a title so that the audience knows what is being presented. Begin adding bullets of information from your outline into your slides. Keep your slides simple and clear. Do not write paragraphs on your slides. Your PowerPoint is there as a visual aid not as a report.
Step 8: Add Bigger Font or Bolding
Be sure when entering your information to use big font for your titles of the slides (with the design chosen in step 6 the font is automatically enlarged). This will enhance the audience's understanding on what is being talked about. You should also bold statistics or other important content to show the level of importance. To bold simply highlight the words by dragging the cursor over them while clicking and holding. Then click the black "B" in the toolbar. To enlarge the font do the same only click the font size located on the toolbar and choose the size to your liking.
Step 9: Add Pictures for Visual Effect
Another way to make your presentation better is to have visual aids by using pictures about your topic. When you add pictures to a slide it should be clear, simple, and has to do with what is being discussed. To add pictures you can search the internet for anything you wish. When you find a picture you want to use, right click the photo, select "copy", then go back to your slide. On your side you will then right click again and select "paste". You can then move the picture to your desired spot. You can also adjust the size of the picture by dragging the edges of the picture. You can also use pictures from your computer by clicking "file" and then "open". From here, you can select the folder where your pictures are located.
Step 10: Practice Practice Practice
Once you have finished you will want to review your slide show. To do so click the "Slide Show" tab and then click the "From Beginning" button on the left side of the toolbar. This will bring your presentation up full screen and you can then click "Enter" or click the mouse to advance slides and practice.
Step 11: Always SAVE Your Work
Once you have reviewed your slide show and you are finished you can save your work. It is good to periodically save your work but if you haven't that's OK. To save your work click "File" then click "Save as". From here you can choose the location for which you want to send your PowerPoint. This can be a folder, USB, etc.
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13.6 Creating an Informative Presentation
- Discuss the parts of an informational presentation.
- Understand the five parts of any presentation.
An informational presentation is common request in business and industry. It’s the verbal and visual equivalent of a written report. Information sharing is part of any business or organization. Informative presentations serve to present specific information for specific audiences for specific goals or functions. The type of presentation is often identified by its primary purpose or function. Informative presentations are often analytical or involve the rational analysis of information. Sometimes they simply “report the facts” with no analysis at all, but still need to communicate the information in a clear and concise format. While a presentation may have conclusions, propositions, or even a call to action, the demonstration of the analysis is the primary function.
A sales report presentation, for example, is not designed to make a sale. It is, however, supposed to report sales to date and may forecast future sales based on previous trends.
An informative presentation does not have to be a formal event, though it can be. It can be generic and nonspecific to the audience or listener, but the more you know about your audience, the better. When you tailor your message to that audience, you zero in on your target and increase your effectiveness. The emphasis is on clear and concise communication, but it may address several key questions:
- Topic: Product or Service?
- Who are you?
- Who is the target market?
- What is the revenue model?
- What are the specifications?
- How was the information gathered?
- How does the unit work?
- How does current information compare to previous information?
Table 13.2 “Presentation Components and Their Functions” lists the five main parts or components of any presentation (McLean, S., 2003).
Table 13.2 Presentation Components and Their Functions
You will need to address the questions to establish relevance and meet the audience’s needs. The five parts of any speech will serve to help you get organized.
Sample Speech Guidelines
Imagine that you have been assigned to give an informative presentation lasting five to seven minutes. Follow the guidelines in Table 13.3 “Sample Speech Guidelines” and apply them to your presentation.
Table 13.3 Sample Speech Guidelines
Informative presentations illustrate, explain, describe, and instruct the audience on topics and processes.
- Write a brief summary of a class or presentation you personally observed recently; include what you learned. Compare with classmates.
- Search online for an informative speech or presentation that applies to business or industry. Indicate one part or aspect of the presentation that you thought was effective and one you would improve. Provide the link to the presentation in your post or assignment.
- Pick a product or service and come up with a list of five points that you could address in a two-minute informative speech. Place them in rank order and indicate why.
- With the points discussed in this chapter in mind, observe someone presenting a speech. What elements of their speech could you use in your speech? What elements would you not want to use? Why? Compare with a classmate.
McLean, S. (2003). The basics of speech communication . Boston: Allyn & Bacon.
Business Communication for Success Copyright © 2015 by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.
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Public Speaking and Presentations: Tips for Success
This resource includes tips and suggestions for improving your public speaking skills.
Even if you’ve never spoken in front of a large group before, chances are you will encounter public speaking sometime during your life. Whether you’re giving a presentation for your classmates or addressing local politicians at a city council meeting, public speaking allows you to convey your thoughts and feelings in clear ways. Having the right tools can prepare you for successful public speaking and equip you with high-quality communication skills.
Know Your Audience
Different audiences require different modes of public speaking. How you address a room full of preschoolers will vary from how you address a group of professors at an academic conference. Not only will your vocabulary change, but you might alter your pacing and tone as well.
Knowing your audience also helps you decide the content of your speech. For example, if you’re presenting research to a group of scientists, you might not need to define all your scientific language. However, if you present that same research to a group of individuals who are unfamiliar with your scientific field, you may need to define your terms or use simpler language.
Recognizing the extent to which your audience is familiar with your topic helps you center your presentation around the most important elements and avoid wasting time on information your audience either 1) already knows or 2) does not need to know for the purpose of your speech.
Knowing your audience also means tailoring your information to them. Try to keep things straight and to the point; leave out extraneous anecdotes and irrelevant statistics.
Establish Your Ethos and Feel Confident in Your Subject
It’s important to let your audience know what authority you have over your subject matter. If it’s clear you are familiar with your subject and have expertise, your audience is more likely to trust what you say.
Feeling confident in your subject matter will help establish your ethos. Rather than simply memorizing the content on your PowerPoint slides or your note cards, consider yourself a “mini expert” on your topic. Read up on information related to your topic and anticipate questions from the audience. You might want to prepare a few additional examples to use if people ask follow-up questions. Being able to elaborate on your talking points will help you stay calm during a Q & A section of your presentation.
Stick to a Few Main Points
Organizing your information in a logical way not only helps you keep track of what you’re saying, but it helps your audience follow along as well. Try to emphasize a few main points in your presentation and return to them before you conclude. Summarizing your information at the end of your presentation allows your audience to walk away with a clear sense of the most important facts.
For example, if you gave a presentation on the pros and cons of wind energy in Indiana, you would first want to define wind energy to make sure you and your audience are on the same page. You might also want to give a brief history of wind energy to give context before you go into the pros and cons. From there, you could list a few pros and a few cons. Finally, you could speculate on the future of wind energy and whether Indiana could provide adequate land and infrastructure to sustain wind turbines. To conclude, restate a few of the main points (most likely the pros and cons) and end with the most important takeaway you want the audience to remember about wind energy in Indiana.
Don't be Afraid to Show Your Personality
Delivering information without any sort of flourish or style can be boring. Allowing your personality to show through your speaking keeps you feeling relaxed and natural. Even if you’re speaking about something very scientific or serious, look for ways to let your personality come through your speech.
For example, when Jeopardy! host Alex Trebek announced in March of 2019 that he had stage 4 pancreatic cancer, he still let his trademark dignity and professionalism set the tone for his address. He began his announcement by saying “it’s in keeping with my long-time policy of being open and transparent with our Jeopardy! fan base.” Later, he joked that he would need to overcome his illness in order to fulfill his contract, whose terms required him to host the show for three more years. Though the nature of Trebek's announcement could easily have justified a grim, serious tone, the host instead opted to display the charm that has made him a household name for almost thirty-five years. In doing so, he reminded his audience precisely why he is so well-loved.
Use Humor (When Appropriate)
Using humor at appropriate moments can keep your audience engaged and entertained. While not all occasions are appropriate for humor, look for moments where you can lighten the mood and add some humor.
For example, just two months after the assassination attempt on Ronald Reagan, Reagan was in the middle of giving a speech when a balloon loudly popped while he was speaking. Reagan paused his speech to say “missed me,” then immediately continued speaking. This off-the-cuff humor worked because it was appropriate, spontaneous, and did not really distract from his message.
Similarly, at the end of his final White House Correspondents Dinner, Barack Obama concluded his speech by saying “Obama out” and dropping the mic. Once again, the humor did not distract from his message, but it did provide a light-hearted shift in his tone.
Don't Let Visual Aids Distract From Your Presentation
Visual aids, such as PowerPoints or handouts, often go alongside presentations. When designing visual aids, be sure they do not distract from the content of your speech. Having too many pictures or animations can cause audience members to pay more attention to the visuals rather than what you’re saying.
However, if you present research that relies on tables or figures, having many images may help your audience better visualize the research you discuss. Be aware of the ways different types of presentations demand different types of visual aids.
Be Aware of Your Body Language
When it comes to giving a presentation, nonverbal communication is equally as important as what you’re saying. Having the appropriate posture, gestures, and movement complement the spoken element of your presentation. Below are a few simple strategies to make you appear more confident and professional.
Having confident posture can make or break a presentation. Stand up straight with your shoulders back and your arms at your sides. Slouching or crossing your arms over your chest makes you appear smaller and more insecure. However, be sure you’re not too rigid. Just because you’re standing up tall does not mean you cannot move around.
Making eye contact with your audience not only makes them feel connected to you but it also lets you gauge their response to you. Try to look around the room and connect with different audience members so you’re not staring at the same people the whole time. If you notice your audience starting to nod off, it might be a good time to change your tone or up your energy.
Avoid distracting or compulsive gestures
While hand gestures can help point out information in a slide or on a poster, large or quick gestures can be distracting. When using gestures, try to make them feel like a normal part of your presentation.
It’s also easy to slip into nervous gestures while presenting. Things like twirling your hair or wringing your hands can be distracting to your audience. If you know you do something like this, try to think hard about not doing it while you’re presenting.
Travel (if possible)
If you are presenting on a stage, walking back and forth can help you stay relaxed and look natural. However, be sure you’re walking slowly and confidently and you’re using an appropriate posture (described above). Try to avoid pacing, which can make you appear nervous or compulsive.
Rehearse (if Possible)
The difference between knowing your subject and rehearsing comes down to how you ultimately present your information. The more you rehearse, the more likely you are to eliminate filler words such as like and um . If possible, try practicing with a friend and have them use count the filler words you use. You can also record yourself and play back the video. The more you rehearse, the more confident you will feel when it comes time to actually speak in front of an audience.
Although public speaking takes time and preparation, perhaps one of the most important points is to relax while you’re speaking. Delivering your information in a stiff way prevents you from appearing natural and letting your personality come through. The more relaxed you feel, the more confident your information will come across.
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How to Do an Informative PowerPoint
By Anni Martin
Whether giving a speech about the accomplishments of your business team or the benefits of your product, an informative speech communicates interesting, useful and unique topics to your audience. Microsoft PowerPoint 2010 contains many tools to create your business presentation, but it does not create the substance of your presentation itself. Before you begin creating your informative presentation in PowerPoint, you need to choose a speech type, research your topic, and understand your audience.
Create an Outline
Creating an outline helps you organize your speech as well as making sure your content fits your thesis. Use PowerPoint’s outline pane to create a complete sentence outline of your speech. Then, pare down your compete sentences into the bare bones of your speech. The University of Central Florida’s Center for Teaching and Learning recommends following the "six-by-six rule," meaning no more than six words per line and six lines per slide.
Open with Impact
You want to get your audience’s attention by using a story, a quotation, humor or an unusual statement. PowerPoint has a number of tools to illustrate your bold statement. You can add music, animation, video and graphics to help illustrate your opening and grab your audience’s attention. Use PowerPoint's speaker handouts to help you practice your speech so you can focus on the audience rather than your notes during your speech. Type your speech in PowerPoint's "Notes" section and print it out so you are comfortable with your speech. You can also print handouts for your audience without the speech notes.
Present the main point of your informative presentation on a different slide. This should be clear, simple and concise. Use large font sizes for your slide presentation and using dark text on a light background. Choose one template for your background and only vary the background for added emphasis. You want the audience to pay attention to you, not your slide presentation animations or graphics unless they add to your presentation.
When you present an informative speech, include a slide about you and your qualifications to speak on the topic. Your qualifications can simply be your enthusiasm for the topic or you can quote from a source you used to show you have done your research. When you use PowerPoint for your speech, include citations, end notes and/or a bibliography for references.
Pick two to three main points to present supporting your topic. Present supporting points as the body of your informative speech. Use PowerPoint tools to illustrate your points, but do not read from the slide presentation. Be careful using PowerPoint animations and transitions because too much animation can easily divert your audience.
Your conclusion slides should wrap up your speech for your audience, reminding them of where your speech began, reemphasizing your main points and drawing a conclusion from your points. You can use PowerPoint shapes, charts or tables to illustrate your conclusion. Close your presentation with something for the audience to remember or what you want them to do with the information you have given them. The final slides of your presentation should be made up of your end notes and a bibliography to let your audience members to check research or for read on their own.
- Microsoft Office Support: When and How to Use Views in PowerPoint 2010
- Colorado State University: Informative Speaking
- University of Central Florida Center for Teaching and Learning: Effective Use of PowerPoint
- Microsoft Office Support: Create Your First Presentation
- American University Library: Citation Style Guide
- Purdue Online Writing Lab (OWL): Research and Citation Resources
Translating technical jargon into everyday English is one of Anni Martin’s specialties. She is an educator and writer who spent over 13 years teaching and creating documentation at the University of Missouri. She holds a Master’s Degree in educational technology as well as Bachelor’s degrees in journalism and political science from the University of Missouri.
Informative Speeches — Types, Topics, and Examples
What is an informative speech?
An informative speech uses descriptions, demonstrations, and strong detail to explain a person, place, or subject. An informative speech makes a complex topic easier to understand and focuses on delivering information, rather than providing a persuasive argument.
Types of informative speeches
The most common types of informative speeches are definition, explanation, description, and demonstration.
A definition speech explains a concept, theory, or philosophy about which the audience knows little. The purpose of the speech is to inform the audience so they understand the main aspects of the subject matter.
An explanatory speech presents information on the state of a given topic. The purpose is to provide a specific viewpoint on the chosen subject. Speakers typically incorporate a visual of data and/or statistics.
The speaker of a descriptive speech provides audiences with a detailed and vivid description of an activity, person, place, or object using elaborate imagery to make the subject matter memorable.
A demonstrative speech explains how to perform a particular task or carry out a process. These speeches often demonstrate the following:
How to do something
How to make something
How to fix something
How something works
How to write an informative speech
Regardless of the type, every informative speech should include an introduction, a hook, background information, a thesis, the main points, and a conclusion.
An attention grabber or hook draws in the audience and sets the tone for the speech. The technique the speaker uses should reflect the subject matter in some way (i.e., if the topic is serious in nature, do not open with a joke). Therefore, when choosing an attention grabber, consider the following:
What’s the topic of the speech?
What’s the occasion?
Who’s the audience?
What’s the purpose of the speech?
Common Attention Grabbers (Hooks)
Ask a question that allows the audience to respond in a non-verbal way (e.g., a poll question where they can simply raise their hands) or ask a rhetorical question that makes the audience think of the topic in a certain way yet requires no response.
Incorporate a well-known quote that introduces the topic. Using the words of a celebrated individual gives credibility and authority to the information in the speech.
Offer a startling statement or information about the topic, which is typically done using data or statistics. The statement should surprise the audience in some way.
Provide a brief anecdote that relates to the topic in some way.
Present a “what if” scenario that connects to the subject matter of the speech.
Identify the importance of the speech’s topic.
Starting a speech with a humorous statement often makes the audience more comfortable with the speaker.
Include any background information pertinent to the topic that the audience needs to know to understand the speech in its entirety.
The thesis statement shares the central purpose of the speech.
Preview the main ideas that will help accomplish the central purpose. Typically, informational speeches will have an average of three main ideas.
Apply the following to each main idea (body) :
Identify the main idea ( NOTE: The main points of a demonstration speech would be the individual steps.)
Provide evidence to support the main idea
Explain how the evidence supports the main idea/central purpose
Transition to the next main idea
Review or restate the thesis and the main points presented throughout the speech.
Much like the attention grabber, the closing statement should interest the audience. Some of the more common techniques include a challenge, a rhetorical question, or restating relevant information:
Provide the audience with a challenge or call to action to apply the presented information to real life.
Detail the benefit of the information.
Close with an anecdote or brief story that illustrates the main points.
Leave the audience with a rhetorical question to ponder after the speech has concluded.
Detail the relevance of the presented information.
Before speech writing, brainstorm a list of informative speech topic ideas. The right topic depends on the type of speech, but good topics can range from video games to disabilities and electric cars to healthcare and mental health.
Informative speech topics
Some common informative essay topics for each type of informational speech include the following:
Informative speech examples
The following list identifies famous informational speeches:
“Duties of American Citizenship” by Theodore Roosevelt
“Duty, Honor, Country” by General Douglas MacArthur
“Strength and Dignity” by Theodore Roosevelt
“Give Me Liberty or Give Me Death” by Patrick Henry
“The Decision to Go to the Moon” by John F. Kennedy
“We Shall Fight on the Beaches” by Winston Churchill
“I Have a Dream” by Martin Luther King, Jr.
“Pearl Harbor Address” by Franklin Delano Roosevelt
“Luckiest Man” by Lou Gehrig
The Way to Cook with Julia Child
This Old House with Bob Vila
Bill Nye the Science Guy with Bill Nye
- Speech Crafting →
How to Write an Informative Speech Outline: A Step-by-Step Guide
It’s the moment of truth — the anxiety-inducing moment when you realize writing the outline for your informative speech is due soon. Whether you’re looking to deliver a report on the migratory patterns of the great white stork or give a lecture on the proper techniques of candle making, knowing how to write an effective outline is essential.
That’s why we’ve put together this complete, step-by-step guide on how to write an informative speech outline. From selecting a topic to transitioning during your speech, this guide will have you well on your way to writing a compelling informative speech outline . So grab your pen and paper, put on your thinking cap, and let’s get started!
What is an Informative Speech Outline?
An informative speech outline is a document used to plan the structure and core content of a public speech. It’s used by speakers to ensure their talk covers all the important points, stays on-topic and flows logically from one point to another. By breaking down complex topics into smaller, concise sections, an effective outline can help keep a speaker organized, set objectives for their talk, support key points with evidence and promote audience engagement. A well-structured outline can also make a presentation easier to remember and act as an invaluable reminder if nerves ever get the better of the speaker. On one hand, an informative speech outline enables speakers to cover multiple ideas in an efficient manner while avoiding digressions. On the other hand, it’s important that speakers remain flexible to adjust and adapt content to meet audience needs. While there are some tried-and-tested strategies for creating outlines that work, many successful speakers prefer to tweak and modify existing outlines according to their personal preferences. In conclusion, preparing an informative speech outline can boost confidence and create an effective structure for presentations. With this in mind, let’s now look at how to structure an informative speech outline
How to Structure an Informative Speech Outline
The structure of your informative speech outline should be based on the points you need to cover during your presentation. It should list out all of the main points in an organized and logical manner, along with supporting details for each point. The main structure for an informative speech should consist of three parts: the introduction, body and conclusion.
When starting to craft your structure, begin by introducing the topic and giving a brief synopsis of what the audience can expect to learn from your speech. By setting up what they will gain from your presentation, it will help keep them engaged throughout the rest of your talk. Additionally, include any objectives that you want to achieve by the end of your speech.
The body of an informative speech outline typically consists of three parts: main points, sub-points, and supporting details. Main points are the core topics that the speaker wishes to cover throughout the speech. These can be further broken down into sub-points, that explore the main ideas in greater detail. Supporting details provide evidence or facts about each point and can include statistics, research studies, quotes from experts, anecdotes and personal stories . When presenting an informative speech, it is important to consider each side of the topic for an even-handed discussion. If there is an argumentative element to the speech, consider incorporating both sides of the debate . It is also important to be objective when presenting facts and leave value judgments out. Once you have determined your main points and all of their supporting details, you can start ordering them in a logical fashion. The presentation should have a clear flow and move between points smoothly. Each point should be covered thoroughly without getting overly verbose; you want to make sure you are giving enough information to your audience while still being concise with your delivery.
Writing an informative speech outline can be a daunting yet rewarding process. Through the steps outlined above, speakers will have created a strong foundation for their speech and can now confidently start to research their topics . The outline serves as a guiding map for speakers to follow during their research and when writing their eventual speech drafts . Having the process of developing an informative speech broken down into easy and manageable steps helps to reduce stress and anxiety associated with preparing speeches .
- The introduction should be around 10-20% of the total speech duration and is designed to capture the audience’s attention and introduce the topic.
- The main points should make up 40-60% of the speech and provide further detail into the topic. The body should begin with a transition, include evidence or examples and have supporting details. Concluding with a recap or takeaway should take around 10-20% of the speech duration.
While crafting an informative speech outline is a necessary step in order for your presentation to run smoothly, there are many different styles and approaches you can use when creating one. Ultimately though, the goal is always to ensure that the information presented is factual and relevant to both you and your audience. By carefully designing and structuring an effective outline, both you and your audience will be sure to benefit greatly from it when it comes time for delivering a successful presentation .
Now that speakers know how to create an effective outline, it’s time to begin researching the content they plan to include in their speeches. In the next section we’ll discuss how to conduct research for an informative speech so speakers are armed with all the facts necessary to deliver an interesting and engaging presentation .
How to Research for an Informative Speech
When researching an informative speech, it’s important to find valid and reliable sources of information. There are many ways that one can seek out research for an informative speech, and no single method will guarantee a thorough reliable research. Depending on the complexity of the topic and the depth of knowledge required, a variety of methods should be utilized. The first step when researching for an informative speech should be to evaluate your present knowledge of the subject. This will help to determine what specific areas require additional research, and give clues as to where you might start looking for evidence. It is important to know the basic perspectives and arguments surrounding your chosen topic in order to select good sources and avoid biased materials. Textbooks, academic journals, newspaper articles, broadcasts, or credible websites are good starting points for informational speeches. As you search for information and evidence, be sure to use trustworthy authors who cite their sources. These sources refer to experts in the field whose opinions add credibility and can bolster your argument with facts and data. Evaluating these sources is particularly important as they form the foundation of your speech content and structure. Analyze each source critically by looking into who wrote it and evaluating how recent or relevant it is to the current conversation on your chosen topic. As with any research paper, one must strive for accuracy when gathering evidence while also surveying alternative positions on a topic. Considering both sides of a debate allows your speech to provide accurate information while remaining objective. This will also encourage audience members to draw their conclusions instead of taking your word for it. Furthermore, verifying sources from multiple angles (multiple avenues) ensures that information is fact-checked versus opinionated or biased pieces which might distort accuracy or mislead an audience member seeking truth about a controversial issue. At this stage in preparing for an informative speech, research should have been carried out thoroughly enough to allow confidently delivering evidence-based statements about a chosen topic. With all of this necessary groundwork completed, it’s time to move onto the next stage: sourcing different types of evidence which will allow you to illustrate your point in an even more helpful way. It is now time to transition into discussing “Sources & Evidence”.
Sources and Evidence
When crafting an informative speech outline, it is important to include accurate sources and valid evidence. Your audience needs to be sure that the content you are presenting not only reflects a clear understanding of the topic but is also backed up with reliable sources. For example, if you are speaking about climate change, include research studies, statistics, surveys and other forms of data that provide concrete evidence that supports your argument or position. Additionally, be sure to cite any sources used in the speech so that your audience can double-check the accuracy. In some cases, particularly when discussing sensitive topics, each side of the issue should be addressed. Not only does this make for a more balanced discussion, it also allows you to show respect for different points of view without compromising your own opinion or position. Presenting both sides briefly will demonstrate a comprehensive understanding of the subject matter and show your ability to present a well-rounded argument. Knowing how to source accurately and objectively is key to creating an informative speech outline which will be compelling and engaging for an audience. With the right sources and evidence utilized correctly, you can ensure that your argument is both authoritative and convincing. With these fundamentals in place, you can move on to developing tips for crafting an informative speech for maximum impact and engagement with the listeners.
Tips for Crafting an Informative Speech
When crafting an informative speech, there are certain tips and tricks that you can use to make sure your outline is the best it can be. Firstly, if you are speaking about a controversial issue, make sure you present both sides of the argument in an unbiased manner. Rely on researching credible sources, and discuss different points of views objectively. Additionally, organize and prioritize your points so that they are easy to follow and follow a logical progression. Begin with introducing a succinct thesis statement that briefly summarizes the main points of your speech. This will give the audience a clear idea of what topics you will be discussing and help retain their attention throughout your speech. Furthermore, be mindful to weave in personal anecdotes or relevant stories so that the audience can better relate to your ideas. Make sure the anecdotes have a purpose and demonstrate the key themes effectively. Acquiring creative ways to present data or statistics is also important; avoid inundating the audience with too many facts and figures all at once. Finally, ensure that all visual aids such as props, charts or slides remain relevant to the subject matter being discussed. Visual aids not only keep listeners engaged but also make difficult concepts easier to understand. With these handy tips in mind, you should be well on your way to constructing an effective informative speech outline! Now let’s move onto exploring some examples of effective informative speech outlines so that we can get a better idea of how it’s done.
Examples of Effective Informative Speech Outlines
Informative speeches must be compelling and provide relevant details, making them effective and impactful. In order to create an effective outline, speakers must first conduct extensive research on the chosen topic. An effective informative speech outline will clearly provide the audience with enough information to keep them engaged while also adhering to a specific timeframe. The following are examples of how to effectively organize an informative speech: I. Introduction: A. Stimulate their interest – pose a question, present intriguing facts or establish a humorous story B. Clearly state the main focus of the speech C. Establish your credibility– explain your experience/research conducted for the speech II. Supporting Points: A. Each point should contain facts and statistics related to your main idea B. Each point should have its own solid evidence that supports it III. Conclusion: A. Summarize supporting points B. Revisit your introduction point and explain how it’s been updated/changed through the course of the discussion C. Offer a final statement or call to action IV. Bibliography: A. Cite all sources used in creating the speech (provide an alphabetical list) Debate both sides of argument if applicable: N/A
Commonly Asked Questions
What techniques can i use to ensure my informative speech outline is organized and cohesive.
When crafting an informative speech outline, there are several techniques you can use to ensure your speech is organized and cohesive. First of all, make sure your speech follows a logical flow by using signposting , outlining the main ideas at the beginning of the speech and then bulleting out your supporting points. Additionally, you can use transitions throughout the speech to create a smooth order for your thoughts, such as ‘next’ and ‘finally’. Furthermore, it is important that each point in your outline has a specific purpose or goal, to avoid rambling and confusion. Finally, use visual aids such as charts and diagrams to emphasise key ideas and add clarity and structure to your speech. By following these techniques , you can ensure your informative speech outline is well organized and easy to follow.
How should I structure the order of the information in an informative speech outline?
The structure of an informative speech outline should be simple and organized, following a linear step-by-step process. First, you should introduce the topic to your audience and provide an overview of the main points. Next, give an explanation of each point, offer evidence or examples to support it, and explain how it relates to the overall subject matter. Finally, you should conclude with a summary of the main points and a call for action. When structuring the order of information in an informative speech outline, it is important to keep topics distinct from one another and stick to the logical progression that you have established in your introduction. Additionally, pay attention to chronology if appropriate; when discussing historical events, for example, make sure that they are presented in the correct order. Moreover, use transition phrases throughout your outline to help move ideas along smoothly. Finally, utilize both verbal and visual aids such as diagrams or graphics to illustrate complex knowledge effectively and engage your audience throughout your presentation.
What are the essential components of an informative speech outline?
The essential components of an informative speech outline are the introduction, body, and conclusion. Introduction: The introduction should establish the topic of your speech, provide background information, and lead into the main purpose of your speech. It’s also important to include a strong attention-grabbing hook in order to grab the audience’s attention. Body: The body is where you expand on the main points that were outlined in the introduction. It should provide evidence and arguments to support these points, as well as explain any counterarguments that might be relevant. Additionally, it should answer any questions or objections your audience may have about the topic. Conclusion: The conclusion should restate the purpose of your speech and summarize the main points from the body of your speech. It should also leave your audience feeling inspired and motivated to take some kind of action after hearing your speech. In short, an effective informative speech outline should strongly focus on bringing all of these elements together in a cohesive structure to ensure that you deliver an engaging presentation that educates and informs your audience.
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8 Types of Presentations You Should Know [+Examples & Tips]
By Krystle Wong , Aug 11, 2023
From persuasive pitches that influence opinions to instructional demonstrations that teach skills, the different types of presentations serve a unique purpose, tailored to specific objectives and audiences.
Presentations that are tailored to its objectives and audiences are more engaging and memorable. They capture attention, maintain interest and leave a lasting impression.
Don’t worry if you’re no designer — Whether you need data-driven visuals, persuasive graphics or engaging design elements, Venngage can empower you to craft presentations that stand out and effectively convey your message.
Venngage’s intuitive drag-and-drop interface, extensive presentation template library and customizable design options make it a valuable tool for creating slides that align with your specific goals and target audience.
Click to jump ahead:
8 Different types of presentations every presenter must know
How do i choose the right type of presentation for my topic or audience, types of presentation faq, 5 steps to create a presentation with venngage .
When it comes to presentations, versatility is the name of the game. Having a variety of presentation styles up your sleeve can make a world of difference in keeping your audience engaged. Here are 8 essential presentation types that every presenter should be well-acquainted with:
1. Informative presentation
Ever sat through a presentation that left you feeling enlightened? That’s the power of an informative presentation.
This presentation style is all about sharing knowledge and shedding light on a particular topic. Whether you’re diving into the depths of quantum physics or explaining the intricacies of the latest social media trends, informative presentations aim to increase the audience’s understanding.
When delivering an informative presentation, simplify complex topics with clear visuals and relatable examples. Organize your content logically, starting with the basics and gradually delving deeper and always remember to keep jargon to a minimum and encourage questions for clarity.
Academic presentations and research presentations are great examples of informative presentations. An effective academic presentation involves having clear structure, credible evidence, engaging delivery and supporting visuals. Provide context to emphasize the topic’s significance, practice to perfect timing, and be ready to address anticipated questions.
2. Persuasive presentation
If you’ve ever been swayed by a passionate speaker armed with compelling arguments, you’ve experienced a persuasive presentation .
This type of presentation is like a verbal tug-of-war, aiming to convince the audience to see things from a specific perspective. Expect to encounter solid evidence, logical reasoning and a dash of emotional appeal.
With persuasive presentations, it’s important to know your audience inside out and tailor your message to their interests and concerns. Craft a compelling narrative with a strong opening, a solid argument and a memorable closing. Additionally, use visuals strategically to enhance your points.
Examples of persuasive presentations include presentations for environmental conservations, policy change, social issues and more. Here are some engaging presentation templates you can use to get started with:
3. Demonstration or how-to presentation
A Demonstration or How-To Presentation is a type of presentation where the speaker showcases a process, technique, or procedure step by step, providing the audience with clear instructions on how to replicate the demonstrated action.
A demonstrative presentation is particularly useful when teaching practical skills or showing how something is done in a hands-on manner.
These presentations are commonly used in various settings, including educational workshops, training sessions, cooking classes, DIY tutorials, technology demonstrations and more. Designing creative slides for your how-to presentations can heighten engagement and foster better information retention.
Speakers can also consider breaking down the process into manageable steps, using visual aids, props and sometimes even live demonstrations to illustrate each step. The key is to provide clear and concise instructions, engage the audience with interactive elements and address any questions that may arise during the presentation.
4. Training or instructional presentation
Training presentations are geared towards imparting practical skills, procedures or concepts — think of this as the more focused cousin of the demonstration presentation.
Whether you’re teaching a group of new employees the ins and outs of a software or enlightening budding chefs on the art of soufflé-making, training presentations are all about turning novices into experts.
To maximize the impact of your training or instructional presentation, break down complex concepts into digestible segments. Consider using real-life examples to illustrate each point and create a connection.
You can also create an interactive presentation by incorporating elements like quizzes or group activities to reinforce understanding.
5. Sales presentation
Sales presentations are one of the many types of business presentations and the bread and butter of businesses looking to woo potential clients or customers. With a sprinkle of charm and a dash of persuasion, these presentations showcase products, services or ideas with one end goal in mind: sealing the deal.
A successful sales presentation often has key characteristics such as a clear value proposition, strong storytelling, confidence and a compelling call to action. Hence, when presenting to your clients or stakeholders, focus on benefits rather than just features.
Anticipate and address potential objections before they arise and use storytelling to showcase how your offering solves a specific problem for your audience. Utilizing visual aids is also a great way to make your points stand out and stay memorable.
A sales presentation can be used to promote service offerings, product launches or even consultancy proposals that outline the expertise and industry experience of a business. Here are some template examples you can use for your next sales presentation:
6. Pitch presentation
Pitch presentations are your ticket to garnering the interest and support of potential investors, partners or stakeholders. Think of your pitch deck as your chance to paint a vivid picture of your business idea or proposal and secure the resources you need to bring it to life.
Business presentations aside, individuals can also create a portfolio presentation to showcase their skills, experience and achievements to potential clients, employers or investors.
Craft a concise and compelling narrative. Clearly define the problem your idea solves and how it stands out in the market. Anticipate questions and practice your answers. Project confidence and passion for your idea.
7. Motivational or inspirational presentation
Feeling the need for a morale boost? That’s where motivational presentations step in. These talks are designed to uplift and inspire, often featuring personal anecdotes, heartwarming stories and a generous serving of encouragement.
Form a connection with your audience by sharing personal stories that resonate with your message. Use a storytelling style with relatable anecdotes and powerful metaphors to create an emotional connection. Keep the energy high and wrap up your inspirational presentations with a clear call to action.
Inspirational talks and leadership presentations aside, a motivational or inspirational presentation can also be a simple presentation aimed at boosting confidence, a motivational speech focused on embracing change and more.
8. Status or progress report presentation
Projects and businesses are like living organisms, constantly evolving and changing. Status or progress report presentations keep everyone in the loop by providing updates on achievements, challenges and future plans. It’s like a GPS for your team, ensuring everyone stays on track.
Be transparent about achievements, challenges and future plans. Utilize infographics, charts and diagrams to present your data visually and simplify information. By visually representing data, it becomes easier to identify trends, make predictions and strategize based on evidence.
Now that you’ve learned about the different types of presentation methods and how to use them, you’re on the right track to creating a good presentation that can boost your confidence and enhance your presentation skills .
Selecting the most suitable presentation style is akin to choosing the right outfit for an occasion – it greatly influences how your message is perceived. Here’s a more detailed guide to help you make that crucial decision:
1. Define your objectives
Begin by clarifying your presentation’s goals. Are you aiming to educate, persuade, motivate, train or perhaps sell a concept? Your objectives will guide you to the most suitable presentation type.
For instance, if you’re aiming to inform, an informative presentation would be a natural fit. On the other hand, a persuasive presentation suits the goal of swaying opinions.
2. Know your audience
Regardless if you’re giving an in-person or a virtual presentation — delve into the characteristics of your audience. Consider factors like their expertise level, familiarity with the topic, interests and expectations.
If your audience consists of professionals in your field, a more technical presentation might be suitable. However, if your audience is diverse and includes newcomers, an approachable and engaging style might work better.
3. Analyze your content
Reflect on the content you intend to present. Is it data-heavy, rich in personal stories or focused on practical skills? Different presentation styles serve different content types.
For data-driven content, an informative or instructional presentation might work best. For emotional stories, a motivational presentation could be a compelling choice.
4. Consider time constraints
Evaluate the time you have at your disposal. If your presentation needs to be concise due to time limitations, opt for a presentation style that allows you to convey your key points effectively within the available timeframe. A pitch presentation, for example, often requires delivering impactful information within a short span.
5. Leverage visuals
Visual aids are powerful tools in presentations. Consider whether your content would benefit from visual representation. If your PowerPoint presentations involve step-by-step instructions or demonstrations, a how-to presentation with clear visuals would be advantageous. Conversely, if your content is more conceptual, a motivational presentation could rely more on spoken words.
6. Align with the setting
Take the presentation environment into account. Are you presenting in a formal business setting, a casual workshop or a conference? Your setting can influence the level of formality and interactivity in your presentation. For instance, a demonstration presentation might be ideal for a hands-on workshop, while a persuasive presentation is great for conferences.
7. Gauge audience interaction
Determine the level of audience engagement you want. Interactive presentations work well for training sessions, workshops and small group settings, while informative or persuasive presentations might be more one-sided.
Stay open to adjusting your presentation style on the fly. Sometimes, unexpected factors might require a change of presentation style. Be prepared to adjust on the spot if audience engagement or reactions indicate that a different approach would be more effective.
Remember that there is no one-size-fits-all approach, and the best type of presentation may vary depending on the specific situation and your unique communication goals. By carefully considering these factors, you can choose the most effective presentation type to successfully engage and communicate with your audience.
To save time, use a presentation software or check out these presentation design and presentation background guides to create a presentation that stands out.
What are some effective ways to begin and end a presentation?
Capture your audience’s attention from the start of your presentation by using a surprising statistic, a compelling story or a thought-provoking question related to your topic.
To conclude your presentation , summarize your main points, reinforce your key message and leave a lasting impression with a powerful call to action or a memorable quote that resonates with your presentation’s theme.
How can I make my presentation more engaging and interactive?
To create an engaging and interactive presentation for your audience, incorporate visual elements such as images, graphs and videos to illustrate your points visually. Share relatable anecdotes or real-life examples to create a connection with your audience.
You can also integrate interactive elements like live polls, open-ended questions or small group discussions to encourage participation and keep your audience actively engaged throughout your presentation.
Which types of presentations require special markings
Some presentation types require special markings such as how sales presentations require persuasive techniques like emphasizing benefits, addressing objections and using compelling visuals to showcase products or services.
Demonstrations and how-to presentations on the other hand require clear markings for each step, ensuring the audience can follow along seamlessly.
That aside, pitch presentations require highlighting unique selling points, market potential and the competitive edge of your idea, making it stand out to potential investors or partners.
Need some inspiration on how to make a presentation that will captivate an audience? Here are 120+ presentation ideas to help you get started.
Creating a stunning and impactful presentation with Venngage is a breeze. Whether you’re crafting a business pitch, a training presentation or any other type of presentation, follow these five steps to create a professional presentation that stands out:
- Sign up and log in to Venngage to access the editor.
- Choose a presentation template that matches your topic or style.
- Customize content, colors, fonts, and background to personalize your presentation.
- Add images, icons, and charts to enhancevisual style and clarity.
- Save, export, and share your presentation as PDF or PNG files, or use Venngage’s Presentation Mode for online showcasing.
In the realm of presentations, understanding the different types of presentation formats is like having a versatile set of tools that empower you to craft compelling narratives for every occasion.
Remember, the key to a successful presentation lies not only in the content you deliver but also in the way you connect with your audience. Whether you’re informing, persuading or entertaining, tailoring your approach to the specific type of presentation you’re delivering can make all the difference.
Presentations are a powerful tool, and with practice and dedication (and a little help from Venngage), you’ll find yourself becoming a presentation pro in no time. Now, let’s get started and customize your next presentation!
Creating the Informative Speech
May 02, 2012
280 likes | 749 Views
Creating the Informative Speech. Chapter 13. Speaking to Inform. An informative speech is a speech that presents or describes information. Your purpose is to inform and explain The audience goal is to increase the listeners’ knowledge
- formal feedback
- informative speeches
- specific points
- evaluating informative speeches
- good speakers change depending
Creating the Informative Speech Chapter 13
Speaking to Inform • An informative speech is a speech that presents or describes information. • Your purpose is to inform and explain • The audience goal is to increase the listeners’ knowledge • Too much information though can reduce the audience member’s understanding
Types of Informative Speeches • Description: A speaker attempts to describe a person, place, thing, or experience. • New information that is related to information that is already known is called connected information. • Examples • The Festival of Kwanza • The Grand Canyon
Types of Informative Speeches • Definition: A speaker uses this type of speech to explain a word or concept in great detail. • Examples • Grounded: The World’s Worst Word • What Liberty Means to My Family • Swamp is Not a Dirty Word
Types of Informative Speeches • Demonstration: A speaker uses a media aid to explain or demonstrate a particular concept or thing • Examples • Basic Chess Moves • How to tie a tie
Types of Informative Speeches • Process: A speaker explains the step-by-step process by which something is created or operated • Examples • How to Pitch Curve Balls • How to Create French Braids • There may be some overlap between the demonstration and the process type of informative speech
Social-Ritual Speeches • A special kind of speech to inform and it follows a certain formula or pattern • Introductions • Welcomes • Award Presentations • Acceptance Speeches • Nominations • ******Announcements******
Evaluating Informative Speeches • Informal feedback-verbal or nonverbal messages given spontaneously to the speaker • May come during or after the speech • Good speakers change depending on how the audience is reacting
Evaluating Informative Speeches • Formal Feedback- planned, written, or oral comments • They are intended to affect the speaker’s next speech
Critique • Critique is the formal feedback given to speakers • A critic is a person who gives a critique • Critics do not find fault, he or she just gives feedback to help the speaker • A feedback form is just as good for giving a critique as a face-to-face conversation.
Becoming a Constructive Critic • 1. Be Specific. Don’t say, “Your speech was good.” Instead, tell the speaker exactly that was good-the evidence, the organization, the visual aids, or the delivery. Use specific examples from the speech. • 2. Establish some criteria. Consider the speaker’s purpose. That will help you focus your comments.
Becoming a Constructive Critic • 3. Describe what you saw and heard. Don’t jump in with comments such as “Your eye contact was great.” Say instead, “You looked at everyone in the audience. It made me feel like you were talking to me.” Don’t say, “The ending was bad.” Say instead “There was no conclusion. The speech stopped at the last point. You need to remind us of the main points at the end.”
Becoming a Constructive Critic • 4. Limit your points. Don’t tell the speaker five things you liked, eight things you did not like, and six ways to improve. Select only the most important things
Becoming a Constructive Critic • 5. Discuss both strengths and weaknesses. Critics too often focus on the negative. You need to point out what worked. This tells the speaker to continue doing what worked.
Becoming a Constructive Critic • 6. Suggest improvements. Suggest what the speaker could do to make the next speech better. Remember to be specific. You might say, “In your next speech, use more variety in your voice. Changing your rate or pitch might help us stay interested” or “Try not to lean on the desk. It’s distracting to the audience.”
Accepting Constructive Criticism • 1. Listen carefully. Find out what specific points or your performance is criticizing. Don’t start planning your reply while the other person is talking. • 2. Get tips. Ask the other person for specific suggestions for improvement.
Accepting Constructive Criticism • 3. Think before defending yourself. Do not immediately defend your actions. You do not need to make excuses. It is all right to make mistakes, because mistakes help you learn.
Accepting Constructive Criticism • 4. Try it out. Try to correct key points in your performance according to the critic’s suggestions. Then ask in a friendly way whether you are doing what he or she suggested. For example, ask “is this closer to what you had in mind?”
Accepting Constructive Criticism • 5. Double-check the criticism. If you have real doubts about whether a person’s criticism is justified, check it with someone else. This second person should understand the problem and be objective. Don’t ask a friend who will tell you only what you want to hear.
Accepting Constructive Criticism • 6. Practice the whole speech. Work in the changes and create a smooth presentation. Ask for feedback on the new version of the speech. • People who feel a “need to know” receive information easily. • These individuals want to know how to improve.
Dates for Speeches • Draw names for dates of speeches
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