how to duplicate a keynote presentation

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Copying slides between presentations in Keynote on iphone

Hey community,

I need to copy some slides from one Keynote presentation to another on iPhone. I understand how you do it on laptop using keyboard or mouse, but not on iPhone. Any help? Presentation is tomorrow!!!

iPhone SE, iOS 12

Posted on Jun 24, 2019 6:07 PM

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Jun 25, 2019 11:34 AM in response to jperk219

Hi there, jperk219!

Thanks for reaching out to the Apple Support Communities! That's a great question you have about duplicating slides on your iPhone for a Keynote presentation. Check out this article for Keynote for iPad: Add or delete slides . This article, even though specific to the iPad, will give you the appropriate steps to copy slides to another presentation.

"Insert a slide from another presentation

• Open a presentation  that contains the slide you want.
• Tap the slide in the  slide navigator .
• If you don’t see the slide navigator, pinch closed on the slide to zoom out.
• Tap the slide again, then tap Copy. 
• Tip: To select and copy multiple slides, touch and hold one slide while tapping others with another finger, then lift the finger from the first slide and tap Copy.
• Tap Presentations.
• In the  presentation manager , tap the presentation where you want to insert the slide.
• Tap anywhere in the slide navigator, then tap again.
• Tap Paste."

Thanks again for the question and have a wonderful day!

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How to extract files or objects from a Keynote presentation

By Sudz Kar 15 comments Last updated December 29, 2022

If you’re in school or give a lot of presentations for your job, then you’ve probably experienced a time when someone sent you a Keynote file. But then you need or want to get a picture, graph, movie, or another type of content out of that file to save it as a separate file .  But how???

Keynote presentations usually contain a lot of media files and objects such as videos, photos, images, sounds or documents – pdfs- or other embedded objects. And sometimes it’s easy to get things out by showing packaged content–it all depends on your macOS or Mac OS X version. However, no matter your operating system, you can easily extract these files or objects from a Keynote presentation by converting the presentation to a “zipped” file folder. 

These tips work for Apple’s entire iWork Suite, not just Keynote. That includes Pages and Numbers.

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Note: You can use this method to extract files from PowerPoint files too.

Look For Packaged Content

1-locate the keynote presentation (or powerpoint), 2-make a copy of the presentation file, 3-now you will have the duplicate, 4-now click use .zip if you see the following message, 5-to unzip this file, double-click it, 6-included are videos, sound files or documents are found in the data folder, want another way.

Before you go the manual route, try looking for it within the Keynote file. Right click on a Keynote document and look for the option called Show Package Contents. That opens up a folder with all the documents in that Keynote file. If you don’t see an option for Show Package Contents, follow need the manual steps below.

Old Versions Of Keynote

In older versions of Keynote, the Keynote file is not a single file but rather a directory. It contains many files and directories and the data content is encrypted. When you right click the old version of pages document, it shows Show Package Contents. Accessing this file content gives you all your Keynote file directory and files. Most files like images, graphs, and other content is stored in the Data folder.

New Version Of Pages Document File Format

In the newer version of Keynote, the Keynote file is a single file AND NOT  a directory. So when you right click it, you don’t see the Show Package Contents menu option. So if you’re running a newer version of Keynote, follow the directions below to access your Keynote file content.

Here is how to extract files or objects from a Keynote presentation

Simply right click on the file and select duplicate.

In our example here, it is the appletoolbox copy file. Now select this new file by clicking on it and press enter to change the file extension. Change the file extension to .zip by typing .zip after the file name . So in our example, the file is now called  appletoolbox copy.zip , as shown below:

This creates a new folder, which includes all the content files.

Now copy any files and objects to any other locations.  This method is identical to the macOS Show Package Contents.

Starting with Keynote 6.5.3, all iWork applications, including Keynote, have a method to convert a single-file document into a package file format. So if the two tips above didn’t work for you, give this one a try.

Go to Keynote’s File menu and choose Advanced > Change File Type > Select Package Instead of Single File. Then Save.

Related Posts:

Obsessed with tech since the early arrival of A/UX on Apple, Sudz (SK) is responsible for the original editorial direction of AppleToolBox. He is based out of Los Angeles, CA.

Sudz specializes in covering all things macOS, having reviewed dozens of OS X and macOS developments over the years.

In a former life, Sudz worked helping Fortune 100 companies with their technology and business transformation aspirations.

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Show 15 Comments

September 9, 2023 at 2:22 PM

Awesome explanation, thank you! Great approach on Apples part!

November 5, 2021 at 9:31 AM

Thank you! I thought they just got rid of the package option until I found your post. Much appreciated!

April 12, 2021 at 3:59 AM

genius. thanx!

March 4, 2021 at 7:10 AM

I worked, this was so helpful, thank you very much!

December 13, 2019 at 7:54 AM

Thank you!!!!! :):):)::):)

February 10, 2019 at 3:34 PM

Slick approach! Needed to extract a video from a Keynote presentation – worked on an iPad using GoodReader to unzip…thanks for the idea!

January 22, 2019 at 11:52 AM

The .zip file worked PERFECTLY. So awesome – thank you!

January 21, 2018 at 9:19 AM

this was hugely helpful–thanks!!!

December 4, 2017 at 11:08 PM

Thank you! This worked perfectly!

August 12, 2017 at 1:32 AM

For some reasons it did not work for me, the computer does not generate this data folder, it only creates another zip file. Not sure why. Any suggestions?

August 14, 2017 at 1:48 PM

Hi Isabelle,

Try the following: Go to Keynote’s File menu and choose Advanced > Change File Type > Select Package Instead of Single File. Then Save.

Right click on that new Keynote document and look for the option called Show Package Contents. That opens up a folder with all the documents in that Keynote file. Hopefully, you find what you need extracted from the presentation there.

March 23, 2017 at 7:15 PM

Thank you so much! I needed to get the audio off my old Keynote to reuse on a new project and really didn’t want to have to re-record it again. This saved me so much time and trouble! Thank you!

January 11, 2017 at 11:40 AM

I was going crazy trying to extract a video from a keynote document!! Thaks a lot! So simple and easy to follow!!

August 18, 2016 at 12:53 PM

This tip was a creative game changer- Thank you

March 24, 2016 at 9:17 AM

This tip saved my team a lot of work copying and pasting…thank you! Easy to follow, easy to understand. Perfect.

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Last Updated on December 29, 2022 by Mitch Bartlett

Keynote User Guide for Mac

• What’s new in Keynote 14.2
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present during a FaceTime call
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
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• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
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• Create and manage custom themes
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• Keyboard shortcuts
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Save and name a Keynote presentation on Mac

The first time you save a presentation, you name it and choose where to save it—on your desktop or in a folder, for example. Thereafter, Keynote automatically saves your presentation as you work. You can rename a presentation at any time or create a duplicate of it with a different name.

Save and name a new presentation

Click anywhere in the presentation window to make it active, then choose File > Save (from the File menu at the top of your screen).

Enter a name in the Save As field, then enter one or more tags (optional).

Click the Where pop-up menu and choose a location.

To have the presentation appear on all your devices set up with iCloud Drive , save the presentation in the Keynote folder in iCloud Drive. (To see this option, iCloud Drive must be set up on your Mac .)

To create a new folder for the presentation, click the Where pop-up menu and choose Other, then click New Folder at the bottom of the dialog. Enter a name for the folder, then click Create.

Click Save.

Rename a presentation

Click the presentation name at the top of the Keynote window, then type a new name.

Click anywhere outside the dialog to dismiss it.

Save a copy of a presentation

With the presentation open, hold down the Option key on your keyboard and choose File > Save As (from the File menu at the top of your screen).

Type a name for the copy, then press Return.

The copy is saved to the same location as the original. You can change where the copy is saved or send the copy to someone .

To save a copy of a presentation in another format (for example, Microsoft PowerPoint, PDF, or Keynote ’09), you make a copy of the presentation in that format. To learn how, see Export to PowerPoint or another file format in Keynote on Mac .

How do you copy slides from one Keynote presentation to another?

If you are looking for a simple way to copy slides from one Keynote presentation to another , you are in the right place. Often when we create new presentations, we want to reuse slides from previous presentations to save time. Fortunately, Keynote makes this process very easy. Below, we will explain the procedure step by step so that you can quickly copy the slides you need. Read on to find out how!

– Step by step ➡️ How do you copy slides from one Keynote presentation to another?

• Open the Keynote presentation that contains the slides you want to copy.
• In the sidebar, select slides What do you want to copy? You can select more than one by holding down the "Command" key while clicking each slide.
• Right click on the selected slides and choose the “Copy” option from the drop-down menu.
• Open the Keynote presentation to which you want to add the copied slides.
• Go to the position where you want to paste the slides in the sidebar.
• Right click in the selected position and choose the “Paste Slides” option from the drop-down menu.
• Ready! The selected slides will have been copied successfully to the new Keynote presentation.
• Open the Keynote presentation from which you want to copy the slides.
• Select the slide you want to copy.
• Press Command + C or go to Edit and select Copy.
• Open the Keynote presentation to which you want to copy the slides.
• Paste the copied slide. Click the location where you want the slide to appear and press Command + V or go to Edit and select Paste.

How do I copy multiple slides from one Keynote presentation to another?

• Hold down the Command key and click each slide you want to copy to select multiple slides.
• Paste the copied slides. Click the location where you want the slides to appear and press Command + V or go to Edit and select Paste.

Can I copy slides from one presentation to another in Keynote from a mobile device?

• Open the Keynote presentation from which you want to copy slides to your mobile device.
• Press and hold the slide you want to copy until a menu of options appears.
• Select “Copy”.
• Press and hold where you want to paste the slide until a menu of options appears.
• Select "Paste."

How can I duplicate a slide in the same Keynote presentation?

• Open the Keynote presentation where you want to duplicate the slide.
• Select the slide you want to duplicate.
• Press Command + D or go to Edit and select "Duplicate."

What if the slides I copy from one Keynote presentation to another contain graphics or images?

• Charts, images, and other visual elements will be copied and pasted along with the slide into the destination presentation.

Are transition effects preserved when copying slides from one presentation to another in Keynote?

• Any transition effects you've applied to your slides will be preserved when you copy and paste them into another presentation.

Is text formatting lost when copying slides from one presentation to another in Keynote?

• Text formatting will be preserved when you copy and paste slides, including fonts, font styles, and font sizes.

Is there a faster way to copy slides in Keynote?

• Yes, you can use the keyboard shortcuts Command + C to copy and Command + V to paste the slides, which speeds up the process.

Can I copy slides between Keynote presentations on different devices?

• Yes, you can copy slides from one presentation on one device and then paste them into another presentation on a different device, as long as both are connected to your iCloud account.

Are there any restrictions on the number of slides I can copy from one presentation to another in Keynote?

• No, there are no restrictions on the number of slides you can copy from one presentation to another in Keynote.

I am Sebastián Vidal, a computer engineer passionate about technology and DIY. Furthermore, I am the creator of tecnobits.com, where I share tutorials to make technology more accessible and understandable for everyone.

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