Journal of Experimental Medicine
Journal of Molecular Biology
*APA: American Psychological Association Publication Manual
*MLA: Modern Language Association Handbook for Writers of Research Papers
It is crucial to organize research papers so that the literature survey process goes smoothly once the data has been gathered and analyzed. This is where a research organizer is useful.
It may be helpful to plan the structure of your writing before you start writing: organizing your ideas before you begin to write will help you decide what to write and how to write it.
It can be challenging to keep your research organized when writing an essay. The truth is, there’s no one “ best ” way to get organized, and there’s no one answer. Whatever system you choose, make sure it works for your learning style and writing habits.
As a graduate student, learning how to organize research papers is therefore essential.
This blog post will cover the basics of organizing research papers and the tools I use to organize my research.
The importance of organizing research papers.
No matter how good your paper management system is, even if you keep all your literature in places that are easy to find, you won’t be able to “create” anything unless you haven’t thought about organizing what you get from them.
The goal of the research is to publish your own work to society for the benefit of everyone in the field and, ultimately, humanity.
In your final year of your PhD, when you see all the papers you’ve stored over the years, imagine the frustration you might experience if you hadn’t gathered the information from those papers in a way that allows you to “create” something with i.
This is why organizing research papers is important when starting your research.
It is very important to have a clear idea of what your research’s outcome will be to collect the information you really need.
If you don’t yet have all your information, consider what “subheadings” or chunks you could write about.
Write a concept map if you need help identifying your topic chunks. As an introduction to concept mapping, it involves writing down a term or idea and then brainstorming other ideas within it.
To gather information like this, you can use a mind map.
Come up with a proper file management system.
Sort your literature with a file management system. There’s no need to come up with a very narrow filing system at this point. Try sorting your research into broader areas of your field. When you’re more familiar with your own research, you’ll be able to narrow down your filing system.
Start with these methods:
Don’t waste your time on stuff that’s interesting but not useful :
In your own research, what’s the most important part of a particular paper? You won’t have to pay attention to other sections of that paper if you find that section first.
What is the argument behind your research? Make notes on that information, and then throw everything else away.
Create multiple folders :
Create a file containing related topics if you’re using a computer. Bind the related articles together if you like to print out papers. In other words, keep related things together!
Color code your research papers:
To organize notes and articles, assign different colors to each sub-topic and use highlighters, tabs, or font colors.
Organize your literature chronologically:
Even in a short period of time, you might have missed overarching themes or arguments if you hadn’t read them previously. It’s best to organize your research papers chronologically.
If you want to do all this at once, I suggest using a reference manager like Zotero or Mendeley (more on reference managers later).
Make sure you rename your files on your computer according to your own renaming strategy. Taking this step will save you time and confusion as your research progresses.
My usual way of naming a pdf is to use the first author’s last name, followed by the first ten letters of the title and then the year of publication. As an example, For the paper “ Temperature-Dependent Infrared Refractive Index of Polymers from a Calibrated Attenuated Total Reflection Infrared Measurement ” by Azam et al., I renamed the file as “ Azam_Temperature-Dependent_2022.pdf “.
One thing to notice is that I don’t do this manually for all the papers I download. That wouldn’t be as productive, and I’d probably give up after some time renaming every single file. In my reference manager of choice (Zotero), I use a plugin called Zotfile to do this automatically. Zotfile automatically renames files and puts them in the folder I specify every time I add a new paper.
Organizing your research articles by the last names of the lead authors will simplify your citation and referencing process since you have to cite the names of the researchers everywhere. The articles will also be easier to find because they’ll be lined up alphabetically by any researcher’s name you can remember.
Keywords are the most important part of sorting. It’s easy to forget to move a paper to a specific file sometimes because you’re overwhelmed. But you can tag a paper in seconds.
When organizing research papers, don’t forget to develop a better keyword system, especially if you use a reference manager.
My reference manager, for instance, allows me to view all the keywords I have assigned in the main window, making life much easier.
When reading literature, it is very important to create your own annotations, as discussed in the blog post series, “ Bulletproof literature management system “.
This is the fourth post of the four-part blog series: The Bulletproof Literature Management System . Follow the links below to read the other posts in the series:
The best thing to do is to summarize each section of the article/book you are reading that interests you. Don’t forget to include the key parts/arguments/quotes you liked.
If you decide to read the whole paper, make sure you write your own summary. The reason is that 95% of the things you read will be forgotten after a certain period of time. When that happens, you may have to read the paper all over again if you do not take notes and write your own summary.
By writing your own summary, you will likely memorize the basic idea of the research paper. Additionally, you can link to other similar papers. In this way, you can benefit from the knowledge you gain from reading research papers.
After reading a paper, make sure to ask these questions:
Keep all the relevant information in one place so that you can refer to it when writing your own thesis.
Use an app like Obsidian to link your thinking if you keep all your files on a computer, making things much easier.
Write out of order .
Once you have all the necessary information, you can use your filing system, PDF renaming strategy, and keywords to draw the annotations and notes you need.
Now that you’re all set to write, don’t worry about writing the perfect paper or thesis right away.
Your introduction doesn’t have to come first.
If necessary, you can change your introduction at the end – sometimes, your essay takes a different direction. Nothing to worry about!
As you complete your research, many full-sentence paragraphs will come to your mind. Do not forget to write these down – even in your notes or annotations. Keep a notebook or your phone handy to jot down ideas as you get them. You can then find the information and revise it again to develop a better version if you’re working on the same project for a few days/weeks.
Stick with the free stuff.
Trying to be a productive grease monkey, I’ve tried many apps over the years. Here’s what I learned.
As someone who used to believe that if something is free, you’re the product, I’ve learned that statement isn’t always true.
Ironically, open-source software tends to get better support than proprietary stuff. It’s better to have millions of enthusiasts working for free than ten paid support staff.
There are a lot of reviews out there, and EndNote usually comes out at the bottom. I used EndNote for five years – it worked fine, but other software improved faster. Now I use Zotero, which I like for its web integration.
Obsidian, my note-taking app of choice, is also free software. Furthermore, you own your files; also, you’ve got a thriving community.
There are a lot of similarities between the software as they adopt each other’s features, and it’s just a matter of preference.
In any researcher’s toolbox, a reference manager is an essential tool.
A reference manager has two important features: the ability to get citation data into the app and the ability to use the citation data in your writing tool.
It should also work on Windows just as well as macOS or Linux, be free, and allow you to manage PDFs of papers or scanned book chapters.
Zotero , in my opinion, gives you all of this and more.
Zotero is one of the best free reference managers for collecting citation data. It includes a browser plugin that lets you save citation information on Google Scholar, journal pages, YouTube, Amazon, and many other websites, including news articles. It automatically downloads a PDF of the associated source when available for news articles, which is very convenient.
One of the things I really like about Zotero is that it has so many third-party plugins that we have almost complete control over how we use it.
With Zotero 6, you can also read and annotate PDFs, which is perfect for your needs.
My Research paper organizing workflow in Zotero :
You need to keep your notes organized and accessible once you’ve established a strong reading habit. For this purpose, I use Obsidian . I use Obsidian to manage everything related to my graduate studies, including notes, projects, and tasks.
Using a plugin called mdnotes , Obsidian can also sync up with my reference manager of choice, Zotero. It automatically adds new papers to my Obsidian database whenever I add them to Zotero.
Obsidian may have a steep learning curve for those unfamiliar with bi-directional linking , but using similar software will make things much easier. Thus, you may be better off investing your time in devising a note-taking system that works for you.
You can also use a spreadsheet! Make a table with all the papers you read, whatever tool you choose. Include the paper’s status (e.g., whether you’ve read it) and any relevant projects. This is what mine looks like.
I keep all my notes on an associated page for each paper. In a spreadsheet, you can write your notes directly in the row or link to a Google document for each row. Zotero, for example, allows you to attach notes directly to reference files.
While it might seem like a lot of work, keeping a database of papers you’ve read helps with literature reviews, funding applications, and more. I can filter by keywords or relevant projects, so I don’t have to re-read anything.
The habit of reading papers and learning how to organize research papers has made me a better researcher. It takes me much less time to read now, and I use it to improve my experiments. I used this system a lot when putting together my PhD fellowship application and my candidacy exam. In the future, I will thank myself for having the foresight to take these steps today before starting to write my dissertation.
I am curious to know how others organize their research papers since there is no “ right ” way. Feel free to comment, and we will update the post with any interesting responses!
Images courtesy : Classified vector created by storyset – www.freepik.com
Founder at Proactive Grad, Materials Engineer, Researcher, and turned author. In 2019, he started his professional carrier as a materials engineer with the continuation of his research studies. His exposure to both academic and industrial worlds has provided many opportunities for him to give back to young professionals.
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Research paper writing.
Graduate courses will challenge you to write at a professional academic level through seminar papers, major research papers, and reading responses. Learn how to improve and supplement your research and writing skills using the Graduate Writing Lab’s resources and services.
A successful research paper is more than just writing, and the Graduate Writing Lab can help you with any and all of the steps along the way:
For help with your research paper in progress, please take advantage of our Individual Writing Consultations and our Workshops . For additional support, you can join one of our research paper Peer-Review Groups .
For graduate students looking for expert advice on planning, drafting, and revising their research paper, dissertation, presentation, or any other writing project.
Undergrads can get help with every kind of writing.
The Poorvu Center for Teaching and Learning partners with departments and groups on-campus throughout the year to share its space. Please review the reservation form and submit a request.
The Liberty University Writing Center is available to provide writing coaching to students. Residential students should contact the On-Campus Writing Center for assistance. Online students should contact the Online Writing Center for assistance.
Liberty University has determined that graduate students will use APA 7’s formatting guidelines for professional papers. To assist you, Liberty University's Writing Center provides a template paper and a sample paper .
For professional papers, the following four sections are required:
Here are a few things to keep in mind as you format your paper:
Title Page: When setting up the professional title page, please note the following elements should be present on the page:
Abstract Page: The abstract page includes the abstract and related keywords.
The abstract is a brief but comprehensive summary of your paper. Here are guidelines for formatting the abstract:
Keywords are used for indexing in databases and as search terms. Your keywords should capture the most important aspects of your paper in three to five words, phrases, or acronyms. Here are formatting guidelines:
Any program leading to the Master of Arts fosters the student’s transition into a profession. Students learn how to discuss ideas in a particular discipline as professionals among professionals. To attain this goal, graduate students routinely engage in research and writing where correct documentation of sources signifies much more than the avoidance of plagiarism. Research and writing about scholarly discoveries signal the graduate student’s membership in a professional community.
Thus research papers written for graduate courses will differ from those written for undergraduate courses. The graduate student’s research paper will sustain deeper analysis of a topic at greater length and with narrower focus than the undergraduate paper. Graduate research papers will employ a significant scope of sources that are current, authoritative, and recognized within a particular area of study. Additionally, the graduate research paper demonstrates the student’s ability to identify appropriate topics related to course material and to exercise independence in both research and writing.
Graduate-level papers will also demonstrate the student’s ability to document all sources accurately and to edit carefully for standard American English. Students should refer to The MLA Handbook for Writers of Research Papers , 8th Edition (ISBN 978-1-60329-262-7), if they have questions about documentation, though some courses may ask students to follow the Chicago Manual of Style or the Publication Manual of the American Psychological Association .
To prepare students for the level of research and writing required in graduate courses, professors incorporate into their classes instruction in bibliography and methodology appropriate to course content. Professors will assist students to access and learn how to access and evaluate scholarly materials. Professors may further provide rubrics or specific requirements about the nature and originality of the research and writing expected in fulfillment of a particular assignment.
For information on academic misconduct and plagiarism, see the Honor Code section of the Graduate Student Handbook.
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There will come a time in most students' careers when they are assigned a research paper. Such an assignment often creates a great deal of unneeded anxiety in the student, which may result in procrastination and a feeling of confusion and inadequacy. This anxiety frequently stems from the fact that many students are unfamiliar and inexperienced with this genre of writing. Never fear—inexperience and unfamiliarity are situations you can change through practice! Writing a research paper is an essential aspect of academics and should not be avoided on account of one's anxiety. In fact, the process of writing a research paper can be one of the more rewarding experiences one may encounter in academics. What is more, many students will continue to do research throughout their careers, which is one of the reasons this topic is so important.
Becoming an experienced researcher and writer in any field or discipline takes a great deal of practice. There are few individuals for whom this process comes naturally. Remember, even the most seasoned academic veterans have had to learn how to write a research paper at some point in their career. Therefore, with diligence, organization, practice, a willingness to learn (and to make mistakes!), and, perhaps most important of all, patience, students will find that they can achieve great things through their research and writing.
The pages in this section cover the following topic areas related to the process of writing a research paper:
Select your area of interest to view a collection of potential research topics and ideas.
PS – You can also check out our free topic ideation webinar for more ideas
If you’re struggling to get started, this step-by-step video tutorial will help you find the perfect research topic.
What (exactly) is a research topic.
A research topic is the subject of a research project or study – for example, a dissertation or thesis. A research topic typically takes the form of a problem to be solved, or a question to be answered.
A good research topic should be specific enough to allow for focused research and analysis. For example, if you are interested in studying the effects of climate change on agriculture, your research topic could focus on how rising temperatures have impacted crop yields in certain regions over time.
To learn more about the basics of developing a research topic, consider our free research topic ideation webinar.
A strong research topic comprises three important qualities : originality, value and feasibility.
To learn more about what makes for a high-quality research topic, check out this post .
A research topic and a research problem are two distinct concepts that are often confused. A research topic is a broader label that indicates the focus of the study , while a research problem is an issue or gap in knowledge within the broader field that needs to be addressed.
To illustrate this distinction, consider a student who has chosen “teenage pregnancy in the United Kingdom” as their research topic. This research topic could encompass any number of issues related to teenage pregnancy such as causes, prevention strategies, health outcomes for mothers and babies, etc.
Within this broad category (the research topic) lies potential areas of inquiry that can be explored further – these become the research problems . For example:
Simply put, a key difference between a research topic and a research problem is scope ; the research topic provides an umbrella under which multiple questions can be asked, while the research problem focuses on one specific question or set of questions within that larger context.
There are many steps involved in the process of finding and choosing a high-quality research topic for a dissertation or thesis. We cover these steps in detail in this video (also accessible below).
Finding quality sources is an essential step in the topic ideation process. To do this, you should start by researching scholarly journals, books, and other academic publications related to your topic. These sources can provide reliable information on a wide range of topics. Additionally, they may contain data or statistics that can help support your argument or conclusions.
Identifying Relevant Sources
When searching for relevant sources, it’s important to look beyond just published material; try using online databases such as Google Scholar or JSTOR to find articles from reputable journals that have been peer-reviewed by experts in the field.
You can also use search engines like Google or Bing to locate websites with useful information about your topic. However, be sure to evaluate any website before citing it as a source—look for evidence of authorship (such as an “About Us” page) and make sure the content is up-to-date and accurate before relying on it.
Evaluating Sources
Once you’ve identified potential sources for your research project, take some time to evaluate them thoroughly before deciding which ones will best serve your purpose. Consider factors such as author credibility (are they an expert in their field?), publication date (is the source current?), objectivity (does the author present both sides of an issue?) and relevance (how closely does this source relate to my specific topic?).
By researching the current literature on your topic, you can identify potential sources that will help to provide quality information. Once you’ve identified these sources, it’s time to look for a gap in the research and determine what new knowledge could be gained from further study.
Finding a strong gap in the literature is an essential step when looking for potential research topics. We explain what research gaps are and how to find them in this post.
When evaluating potential research topics, it is important to consider the factors that make for a strong topic (we discussed these earlier). Specifically:
So, when you have a list of potential topics or ideas, assess each of them in terms of these three criteria. A good topic should take a unique angle, provide value (either to academia or practitioners), and be practical enough for you to pull off, given your limited resources.
Finally, you should also assess whether this project could lead to potential career opportunities such as internships or job offers down the line. Make sure that you are researching something that is relevant enough so that it can benefit your professional development in some way. Additionally, consider how each research topic aligns with your career goals and interests; researching something that you are passionate about can help keep motivation high throughout the process.
When evaluating the feasibility and practicality of a research topic, it is important to consider several factors.
First, you should assess whether or not the research topic is within your area of competence. Of course, when you start out, you are not expected to be the world’s leading expert, but do should at least have some foundational knowledge.
Time commitment
When considering a research topic, you should think about how much time will be required for completion. Depending on your field of study, some topics may require more time than others due to their complexity or scope.
Additionally, if you plan on collaborating with other researchers or institutions in order to complete your project, additional considerations must be taken into account such as coordinating schedules and ensuring that all parties involved have adequate resources available.
Resources needed
It’s also critically important to consider what type of resources are necessary in order to conduct the research successfully. This includes physical materials such as lab equipment and chemicals but can also include intangible items like access to certain databases or software programs which may be necessary depending on the nature of your work. Additionally, if there are costs associated with obtaining these materials then this must also be factored into your evaluation process.
Potential risks
It’s important to consider the inherent potential risks for each potential research topic. These can include ethical risks (challenges getting ethical approval), data risks (not being able to access the data you’ll need), technical risks relating to the equipment you’ll use and funding risks (not securing the necessary financial back to undertake the research).
Private coaching might be just what you need.
Reviewed by David Krug David Krug is a seasoned expert with 20 years in educational technology (EdTech). His career spans the pivotal years of technology integration in education, where he has played a key role in advancing student-centric learning solutions. David's expertise lies in marrying technological innovation with pedagogical effectiveness, making him a valuable asset in transforming educational experiences. As an advisor for enrollment startups, David provides strategic guidance, helping these companies navigate the complexities of the education sector. His insights are crucial in developing impactful and sustainable enrollment strategies.
Updated: May 10, 2024 , Reading time: 14 minutes
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The passion for learning and discovery drives many students to pursue graduate studies. Having a higher education usually gives you a sense of pride and achievement. Other factors, such as cultural motivation and family influence, and support, are undeniably paramount when deciding to pursue graduate study.
Students might enroll in graduate courses to prepare for a career that requires a graduate degree, change career paths, or improve their opportunities for advancement. Whatever your reason for pursuing a graduate study, you could have lots of benefits from it.
In 2021 alone, among the 4.43 million college students about to graduate, about 5% will earn a doctorate or professional degree.
According to Penn State News, graduate education plays a crucial role in the progress of many industries and societies worldwide. Grad students’ contributions to ongoing research help everyone in diverse communities better understand the natural and human world we all live in.
Researchers can use this research to uncover natural, cultural, imaginative, social, technological, and mechanical phenomena and solve problems by pursuing knowledge. Therefore, graduate students are engaged in a societal process that helps society understand the world’s complexity and issues better and a quest for personal growth or an expansion of their learning and understanding.
The following are some skills that you can acquire in your pursuit of graduate study:
Due to the virtual nature of learning and working, mastering online tools has become increasingly important. Learners can use technology to become more effective and to optimize their research . It can be beneficial to integrate some helpful technology into the study and thesis-writing process. This will enable you as a grad student to have flexibility in your life. You can have a better work-life balance which allows you to have more chances for employability.
Graduate students need the right tools to assist with their research. By utilizing these tools, your research will not only become more accessible but also more productive, as it will make tasks that otherwise seem tedious much easier.
When you’ve encountered internships while handling research and project reports simultaneously, you can understand how valuable these research tools will be as a busy grad student. Strenuous work and juggling different data can be a lot to take in. With the help of practical tools, you can better organize and prioritize tasks daily.
Regardless of the field of study you are in, this article will showcase helpful tools that will prove to provide ease in your student life. STEM researchers rely on such tools as the bread and butter of their research . Get ready as you delve into the ultimate FREE graduate help tools!
Here’s a rundown of the great apps for grad school, ranging from productivity-enhancing tools to distraction-reducing tools.
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The Grammarly software has changed the way people read and perceive all kinds of text since it was released in July 2009. Several academicians use it, and those working in an office need support for creating documents and articles. This AI-powered tool can correct spelling, grammar, sentences, punctuation, and a lot more.
The majority of your duties as a graduate student will involve writing, editing, and checking research papers. No day passes when you don’t either check something your professor handles for you or write your own report or article. Grammatical rules play a crucial role in professional writing. Grammarly will help you escape and avoid careless mistakes that lead to papers being rejected.
Grammarly is compatible with all platforms. It is easy to install on an MS Word document and is consistent with various plugin browsers like Safari, Firefox, Edge, and Chrome. You can also access it using a mobile device. Signing up is easy and free, and you can navigate effortlessly.
The Massachusetts Institute of Technology created the now-popular MIT OpenCourseWare in 2001 as a self-guided teaching resource for undergraduates and graduate students. Courses can be accessed, downloaded, and shared freely without registering and can be taken at any time. Close to 2500 MIT graduate course materials are available on OpenCourseWare, ranging from the liberal arts to STEM topics. This school app also offers graduate programs in medical care, education, and sustainable energy. You can also watch their lectures on YouTube and listen to podcasts.
Hundreds of thousands of scholarly articles are available via Google Scholar. These resources have been sourced from historical data until the modern era. Using this resource, graduate students can search hundreds of renowned journal publications from across a broad range of disciplines. Also included in the portal are details about the authors, their books published, and citations. The material is ranked based on its content, where it was published, when it was published, its author, and how often other authors cited it.
Google Scholar, released on November 20, 2004, is a collection of scholarly publications that gives users access to published or upcoming work in the field.
The Google Scholar database is packed with papers from top publishers, making it a perfect tool for grad students like you to utilize documents relevant to your research topics.
You can use Google Scholar to find citations easily. Visit the site and type in the topic you are searching for. Quote marks will appear next to the topics. The citations for different types of press can be found by clicking on them.
You can also access related articles and go directly to the page of the content you’ve been searching for. If you are looking for a professor but cannot locate their profile, chances are they have a Google Scholar page.
Founded in 2005, TeamViewer facilitates online remote access and collaboration in more than 160 countries. Users can download the free software for their computers or even download it as an app for their smartphones. TeamViewer will ask for your partner ID once it is installed so you can choose to connect. When the other computer’s password is confirmed, you can be able to access through.
Working collaboratively is easy with Team Viewer. Graduate students often have to cooperate with professors or other graduate students located elsewhere. When dealing with partners, remotely accessing their PCs can come in handy. It’s possible to monitor each other’s simulations and to control each other’s PCs. The college computer connected to the servers can also be accessed remotely from your laptop. In this way, the process can be significantly accelerated.
This typesetting software is used to write CVs, reports, theses, books, research papers, and the like for academic purposes. Here’s where you can get help if you’re having formatting issues. Moreover, LaTeX can create posters, presentations, journal articles, and anything you need for your grad school.
There are countless templates available that can help you present your hard work accurately. Academicians worldwide use this tool to enhance their research, and it is accessible in both online and offline formats.
You can better take control of your subject by using Grammarly and LaTeX together. If you wonder how some people could write pages using mathematical equations, LaTeX makes it all easily possible. It allows you to write equations just as quickly as writing them down on your hand, no more searching for beta symbols in your Microsoft Word.
Online courses offered by Udemy are far more affordable and can be taken anywhere, anytime. Additionally, some of their classes are provided free of charge. In addition to free resources, the site offers a good deal of video tutorials that help grad students supplement or enhance their coursework.
Udemy is home to the usual coding, computer science, and language subjects and free and brief courses. Among the topics listed on their course list are emotional intelligence, work productivity, leadership, and other soft skills. These subjects are all beneficial for preparing to enter the corporate world after completing your grad studies.
Grad school coursework is uncommon and discouraged if it is taken without a strategic purpose. To pursue a particular research topic, you may need to expose yourself to material covered in introductory courses. Thankfully, you do not need to go through with that struggle anymore.
Several universities participate in Academic Earth, which provides free video lectures from their faculty. Currently, the content is not comprehensive, but it will only grow as more universities participate in the project.
Academic Earth’s objective is to place distance learning at the forefront of higher education. They are making efforts to achieve it by providing a well-curated collection of learning materials created by renowned universities, including Yale, MIT, CalTech, and an increasing number of educational institutions.
There are also investigative reporting-style short videos on the site, which could aid grad students in essay writing and making research papers. A series of videos on various subjects are provided periodically, from mathematics to information technology, literature to health policy. You can find a whole variety of topic resources from this free tool.
This software helps researchers organize their work. There’s no better place to save your papers, dissertation, books, and documents than in a single drive that’s accessible and available anywhere in the world. Even if you are far from your computer, you can still access your data by logging in to Mendeley.
On Mendeley’s desktop, you can find all the information about authors, titles, publishers, and abstracts in one place. This makes the process of referencing quicker and more convenient. The papers can also be shared with professors or fellow graduate students, and annotations can be added to make information sharing easier.
A three-person team from Germany created Mendeley Desktop in August 2008, and Elsevier acquired it in 2013. Share data, collaborate on research, and curate research information with this tool. When registering, you get 2GB of free data. Additional memory can be purchased separately. The title, author, and abstract of a paper are all displayed in one block without opening it.
You can have a glimpse of what the article is about while just skimming through the notes. This serves as the overview. What’s good about this software, you ask? It’s available as a plugin on MS Word! Crafting your paper has never been this effortless!
Whatever field of study you’re pursuing, SkillShare is the perfect place to learn! Users learn how to write creatively, develop a website without any coding, use Shopify and Adobe to build a website, build your brand, master the principles of digital analytics, master the concepts of Microsoft Business Intelligence, create articles for children, and more.
You must register to access the videos, which are primarily free. SkillShare can also be downloaded from Google Play or the App Store.
Skillshare’s classes are divided into different categories like technology, business, lifestyle, and creativity. There are almost 30,000 classes currently. Skillshare indeed affords you endless opportunities, and you can find a lot of great high-quality courses, but you still have to be picky, as some are also of low quality. Anyone can also become a teacher at Skillshare.
Even though the low-quality classes are removed frequently, there may be occasions when you could still stumble across one. Hence, it’s essential to check reviews first.
Researchers can explore Semantic Scholar for free to locate the latest publications, articles, and research for STEM programs. Aware of the thousands of scientific papers being published every day, it uses artificial intelligence to guide students through them.
AI can drive a Semantic Scholar search to display relevant statistics and citations to determine each user’s influence and relevance. The database is not solely dedicated to physical sciences but also to social sciences, psychology, philosophy, and art.
This online resource is as simple as it gets. This online database of resources has been classified by subject and provides access to almost every relevant subject in all schools, particularly graduate schools. Despite the lack of a search function, the website contains essays and case studies on various topics. Besides providing extensive information on various online degree programs, it also lists the numerous levels of degrees applicable to each program.
The National Archives is the best source of information for graduate students taking history and biography classes. Many significant historical records and documents are kept there, including the Constitution, census data and media copies from World War I and II. If you are working on a documentary or video essay related to any historical topics and many more, these references are helpful.
Descriptions of National Archives holdings are available through the National Archives Catalog, which includes listings for Washington, DC, regional archives, and Presidential Libraries. In its present state, the Catalog comprises 95% of records, each in its series. Thus, you can find basic information about records in the description, including the size and location.
The Duke Options tool can help grad students explore and choose from a wide range of professional development offerings and build a personalized plan for their professional development in graduate school.
Duke Options is a tool specially designed for Ph.D. students to support their professional development as they pursue a career in academia. You can customize the planned activities from here by choosing your target competency and stage or academic level.
A link suggestion system on the portal corresponds to the activities in the roadmap, and it is personalized based on the student profile and career objectives. The Duke Options software is available to everyone, but those with NetID credentials can only save the roadmaps and plans.
Harvard University and MIT founded edX, but it now boasts over 140 partner universities from all over the world, providing a vast repository of MOOC materials. Over 2500 courses and programs available on edX are perfect for graduate students interested in enhancing their learning – from liberal arts and humanities to sciences to even law and medicine.
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We’re certain of one thing—your search for more information on picking the best graduate degree or school landed you here. Let our experts help guide your through the decision making process with thoughtful content written by experts.
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How to write your first research paper.
Writing a research manuscript is an intimidating process for many novice writers in the sciences. One of the stumbling blocks is the beginning of the process and creating the first draft. This paper presents guidelines on how to initiate the writing process and draft each section of a research manuscript. The paper discusses seven rules that allow the writer to prepare a well-structured and comprehensive manuscript for a publication submission. In addition, the author lists different strategies for successful revision. Each of those strategies represents a step in the revision process and should help the writer improve the quality of the manuscript. The paper could be considered a brief manual for publication.
It is late at night. You have been struggling with your project for a year. You generated an enormous amount of interesting data. Your pipette feels like an extension of your hand, and running western blots has become part of your daily routine, similar to brushing your teeth. Your colleagues think you are ready to write a paper, and your lab mates tease you about your “slow” writing progress. Yet days pass, and you cannot force yourself to sit down to write. You have not written anything for a while (lab reports do not count), and you feel you have lost your stamina. How does the writing process work? How can you fit your writing into a daily schedule packed with experiments? What section should you start with? What distinguishes a good research paper from a bad one? How should you revise your paper? These and many other questions buzz in your head and keep you stressed. As a result, you procrastinate. In this paper, I will discuss the issues related to the writing process of a scientific paper. Specifically, I will focus on the best approaches to start a scientific paper, tips for writing each section, and the best revision strategies.
Whether you have written 100 papers or you are struggling with your first, starting the process is the most difficult part unless you have a rigid writing schedule. Writing is hard. It is a very difficult process of intense concentration and brain work. As stated in Hayes’ framework for the study of writing: “It is a generative activity requiring motivation, and it is an intellectual activity requiring cognitive processes and memory” [ 1 ]. In his book How to Write a Lot: A Practical Guide to Productive Academic Writing , Paul Silvia says that for some, “it’s easier to embalm the dead than to write an article about it” [ 2 ]. Just as with any type of hard work, you will not succeed unless you practice regularly. If you have not done physical exercises for a year, only regular workouts can get you into good shape again. The same kind of regular exercises, or I call them “writing sessions,” are required to be a productive author. Choose from 1- to 2-hour blocks in your daily work schedule and consider them as non-cancellable appointments. When figuring out which blocks of time will be set for writing, you should select the time that works best for this type of work. For many people, mornings are more productive. One Yale University graduate student spent a semester writing from 8 a.m. to 9 a.m. when her lab was empty. At the end of the semester, she was amazed at how much she accomplished without even interrupting her regular lab hours. In addition, doing the hardest task first thing in the morning contributes to the sense of accomplishment during the rest of the day. This positive feeling spills over into our work and life and has a very positive effect on our overall attitude.
2. start with an outline.
Now that you have scheduled time, you need to decide how to start writing. The best strategy is to start with an outline. This will not be an outline that you are used to, with Roman numerals for each section and neat parallel listing of topic sentences and supporting points. This outline will be similar to a template for your paper. Initially, the outline will form a structure for your paper; it will help generate ideas and formulate hypotheses. Following the advice of George M. Whitesides, “. . . start with a blank piece of paper, and write down, in any order, all important ideas that occur to you concerning the paper” [ 3 ]. Use Table 1 as a starting point for your outline. Include your visuals (figures, tables, formulas, equations, and algorithms), and list your findings. These will constitute the first level of your outline, which will eventually expand as you elaborate.
1. What is the topic of my paper? |
2. Why is this topic important? |
3. How could I formulate my hypothesis? |
4. What are my results (include visuals)? |
5. What is my major finding? |
The next stage is to add context and structure. Here you will group all your ideas into sections: Introduction, Methods, Results, and Discussion/Conclusion ( Table 2 ). This step will help add coherence to your work and sift your ideas.
1. Why is your research important? |
2. What is known about the topic? |
3. What are your hypotheses? |
4. What are your objectives? |
1. What materials did you use? |
2. Who were the subjects of your study? |
3. What was the design of your research? |
4. What procedure did you follow? |
1. What are your most significant results? |
2. What are your supporting results? |
1. What are the studies major findings? |
2. What is the significance/implication of the results? |
Now that you have expanded your outline, you are ready for the next step: discussing the ideas for your paper with your colleagues and mentor. Many universities have a writing center where graduate students can schedule individual consultations and receive assistance with their paper drafts. Getting feedback during early stages of your draft can save a lot of time. Talking through ideas allows people to conceptualize and organize thoughts to find their direction without wasting time on unnecessary writing. Outlining is the most effective way of communicating your ideas and exchanging thoughts. Moreover, it is also the best stage to decide to which publication you will submit the paper. Many people come up with three choices and discuss them with their mentors and colleagues. Having a list of journal priorities can help you quickly resubmit your paper if your paper is rejected.
3. continue with drafts.
After you get enough feedback and decide on the journal you will submit to, the process of real writing begins. Copy your outline into a separate file and expand on each of the points, adding data and elaborating on the details. When you create the first draft, do not succumb to the temptation of editing. Do not slow down to choose a better word or better phrase; do not halt to improve your sentence structure. Pour your ideas into the paper and leave revision and editing for later. As Paul Silvia explains, “Revising while you generate text is like drinking decaffeinated coffee in the early morning: noble idea, wrong time” [ 2 ].
Many students complain that they are not productive writers because they experience writer’s block. Staring at an empty screen is frustrating, but your screen is not really empty: You have a template of your article, and all you need to do is fill in the blanks. Indeed, writer’s block is a logical fallacy for a scientist ― it is just an excuse to procrastinate. When scientists start writing a research paper, they already have their files with data, lab notes with materials and experimental designs, some visuals, and tables with results. All they need to do is scrutinize these pieces and put them together into a comprehensive paper.
If you still struggle with starting a paper, then write the Materials and Methods section first. Since you have all your notes, it should not be problematic for you to describe the experimental design and procedures. Your most important goal in this section is to be as explicit as possible by providing enough detail and references. In the end, the purpose of this section is to allow other researchers to evaluate and repeat your work. So do not run into the same problems as the writers of the sentences in (1):
1a. Bacteria were pelleted by centrifugation. 1b. To isolate T cells, lymph nodes were collected.
As you can see, crucial pieces of information are missing: the speed of centrifuging your bacteria, the time, and the temperature in (1a); the source of lymph nodes for collection in (b). The sentences can be improved when information is added, as in (2a) and (2b), respectfully:
2a. Bacteria were pelleted by centrifugation at 3000g for 15 min at 25°C. 2b. To isolate T cells, mediastinal and mesenteric lymph nodes from Balb/c mice were collected at day 7 after immunization with ovabumin.
If your method has previously been published and is well-known, then you should provide only the literature reference, as in (3a). If your method is unpublished, then you need to make sure you provide all essential details, as in (3b).
3a. Stem cells were isolated, according to Johnson [23]. 3b. Stem cells were isolated using biotinylated carbon nanotubes coated with anti-CD34 antibodies.
Furthermore, cohesion and fluency are crucial in this section. One of the malpractices resulting in disrupted fluency is switching from passive voice to active and vice versa within the same paragraph, as shown in (4). This switching misleads and distracts the reader.
4. Behavioral computer-based experiments of Study 1 were programmed by using E-Prime. We took ratings of enjoyment, mood, and arousal as the patients listened to preferred pleasant music and unpreferred music by using Visual Analogue Scales (SI Methods). The preferred and unpreferred status of the music was operationalized along a continuum of pleasantness [ 4 ].
The problem with (4) is that the reader has to switch from the point of view of the experiment (passive voice) to the point of view of the experimenter (active voice). This switch causes confusion about the performer of the actions in the first and the third sentences. To improve the coherence and fluency of the paragraph above, you should be consistent in choosing the point of view: first person “we” or passive voice [ 5 ]. Let’s consider two revised examples in (5).
5a. We programmed behavioral computer-based experiments of Study 1 by using E-Prime. We took ratings of enjoyment, mood, and arousal by using Visual Analogue Scales (SI Methods) as the patients listened to preferred pleasant music and unpreferred music. We operationalized the preferred and unpreferred status of the music along a continuum of pleasantness. 5b. Behavioral computer-based experiments of Study 1 were programmed by using E-Prime. Ratings of enjoyment, mood, and arousal were taken as the patients listened to preferred pleasant music and unpreferred music by using Visual Analogue Scales (SI Methods). The preferred and unpreferred status of the music was operationalized along a continuum of pleasantness.
If you choose the point of view of the experimenter, then you may end up with repetitive “we did this” sentences. For many readers, paragraphs with sentences all beginning with “we” may also sound disruptive. So if you choose active sentences, you need to keep the number of “we” subjects to a minimum and vary the beginnings of the sentences [ 6 ].
Interestingly, recent studies have reported that the Materials and Methods section is the only section in research papers in which passive voice predominantly overrides the use of the active voice [ 5 , 7 , 8 , 9 ]. For example, Martínez shows a significant drop in active voice use in the Methods sections based on the corpus of 1 million words of experimental full text research articles in the biological sciences [ 7 ]. According to the author, the active voice patterned with “we” is used only as a tool to reveal personal responsibility for the procedural decisions in designing and performing experimental work. This means that while all other sections of the research paper use active voice, passive voice is still the most predominant in Materials and Methods sections.
Writing Materials and Methods sections is a meticulous and time consuming task requiring extreme accuracy and clarity. This is why when you complete your draft, you should ask for as much feedback from your colleagues as possible. Numerous readers of this section will help you identify the missing links and improve the technical style of this section.
3.2. writing results section.
For many authors, writing the Results section is more intimidating than writing the Materials and Methods section . If people are interested in your paper, they are interested in your results. That is why it is vital to use all your writing skills to objectively present your key findings in an orderly and logical sequence using illustrative materials and text.
Your Results should be organized into different segments or subsections where each one presents the purpose of the experiment, your experimental approach, data including text and visuals (tables, figures, schematics, algorithms, and formulas), and data commentary. For most journals, your data commentary will include a meaningful summary of the data presented in the visuals and an explanation of the most significant findings. This data presentation should not repeat the data in the visuals, but rather highlight the most important points. In the “standard” research paper approach, your Results section should exclude data interpretation, leaving it for the Discussion section. However, interpretations gradually and secretly creep into research papers: “Reducing the data, generalizing from the data, and highlighting scientific cases are all highly interpretive processes. It should be clear by now that we do not let the data speak for themselves in research reports; in summarizing our results, we interpret them for the reader” [ 10 ]. As a result, many journals including the Journal of Experimental Medicine and the Journal of Clinical Investigation use joint Results/Discussion sections, where results are immediately followed by interpretations.
Another important aspect of this section is to create a comprehensive and supported argument or a well-researched case. This means that you should be selective in presenting data and choose only those experimental details that are essential for your reader to understand your findings. You might have conducted an experiment 20 times and collected numerous records, but this does not mean that you should present all those records in your paper. You need to distinguish your results from your data and be able to discard excessive experimental details that could distract and confuse the reader. However, creating a picture or an argument should not be confused with data manipulation or falsification, which is a willful distortion of data and results. If some of your findings contradict your ideas, you have to mention this and find a plausible explanation for the contradiction.
In addition, your text should not include irrelevant and peripheral information, including overview sentences, as in (6).
6. To show our results, we first introduce all components of experimental system and then describe the outcome of infections.
Indeed, wordiness convolutes your sentences and conceals your ideas from readers. One common source of wordiness is unnecessary intensifiers. Adverbial intensifiers such as “clearly,” “essential,” “quite,” “basically,” “rather,” “fairly,” “really,” and “virtually” not only add verbosity to your sentences, but also lower your results’ credibility. They appeal to the reader’s emotions but lower objectivity, as in the common examples in (7):
7a. Table 3 clearly shows that … 7b. It is obvious from figure 4 that …
Another source of wordiness is nominalizations, i.e., nouns derived from verbs and adjectives paired with weak verbs including “be,” “have,” “do,” “make,” “cause,” “provide,” and “get” and constructions such as “there is/are.”
8a. We tested the hypothesis that there is a disruption of membrane asymmetry. 8b. In this paper we provide an argument that stem cells repopulate injured organs.
In the sentences above, the abstract nominalizations “disruption” and “argument” do not contribute to the clarity of the sentences, but rather clutter them with useless vocabulary that distracts from the meaning. To improve your sentences, avoid unnecessary nominalizations and change passive verbs and constructions into active and direct sentences.
9a. We tested the hypothesis that the membrane asymmetry is disrupted. 9b. In this paper we argue that stem cells repopulate injured organs.
Your Results section is the heart of your paper, representing a year or more of your daily research. So lead your reader through your story by writing direct, concise, and clear sentences.
3.3. now it is time for your introduction.
Now that you are almost half through drafting your research paper, it is time to update your outline. While describing your Methods and Results, many of you diverged from the original outline and re-focused your ideas. So before you move on to create your Introduction, re-read your Methods and Results sections and change your outline to match your research focus. The updated outline will help you review the general picture of your paper, the topic, the main idea, and the purpose, which are all important for writing your introduction.
The best way to structure your introduction is to follow the three-move approach shown in Table 3 .
a. Show that the general research area is important, central, interesting, and problematic in some way; |
a. Indicate a gap in the previous research, or extend previous knowledge in some way. |
a. Outline purposes or state the nature of the present research; |
b. List research questions or hypotheses; |
c. Announce principle findings; |
d. State the value of the present research; |
e. Indicate the structure of the research paper. |
Adapted from Swales and Feak [ 11 ].
The moves and information from your outline can help to create your Introduction efficiently and without missing steps. These moves are traffic signs that lead the reader through the road of your ideas. Each move plays an important role in your paper and should be presented with deep thought and care. When you establish the territory, you place your research in context and highlight the importance of your research topic. By finding the niche, you outline the scope of your research problem and enter the scientific dialogue. The final move, “occupying the niche,” is where you explain your research in a nutshell and highlight your paper’s significance. The three moves allow your readers to evaluate their interest in your paper and play a significant role in the paper review process, determining your paper reviewers.
Some academic writers assume that the reader “should follow the paper” to find the answers about your methodology and your findings. As a result, many novice writers do not present their experimental approach and the major findings, wrongly believing that the reader will locate the necessary information later while reading the subsequent sections [ 5 ]. However, this “suspense” approach is not appropriate for scientific writing. To interest the reader, scientific authors should be direct and straightforward and present informative one-sentence summaries of the results and the approach.
Another problem is that writers understate the significance of the Introduction. Many new researchers mistakenly think that all their readers understand the importance of the research question and omit this part. However, this assumption is faulty because the purpose of the section is not to evaluate the importance of the research question in general. The goal is to present the importance of your research contribution and your findings. Therefore, you should be explicit and clear in describing the benefit of the paper.
The Introduction should not be long. Indeed, for most journals, this is a very brief section of about 250 to 600 words, but it might be the most difficult section due to its importance.
3.4. discussion of the results.
For many scientists, writing a Discussion section is as scary as starting a paper. Most of the fear comes from the variation in the section. Since every paper has its unique results and findings, the Discussion section differs in its length, shape, and structure. However, some general principles of writing this section still exist. Knowing these rules, or “moves,” can change your attitude about this section and help you create a comprehensive interpretation of your results.
The purpose of the Discussion section is to place your findings in the research context and “to explain the meaning of the findings and why they are important, without appearing arrogant, condescending, or patronizing” [ 11 ]. The structure of the first two moves is almost a mirror reflection of the one in the Introduction. In the Introduction, you zoom in from general to specific and from the background to your research question; in the Discussion section, you zoom out from the summary of your findings to the research context, as shown in Table 4 .
a. State the study’s major findings. |
b. Explain the meaning and importance of your finding. |
c. Consider alternative explanations of the findings. |
a. Compare and contrast your findings with those of other published results. |
b. Explain any discrepancies and unexpected findings. |
c. State the limitations, weaknesses, and assumptions of your study. |
a. Summarize the answers to the research questions. |
b. Indicate the importance of the work by stating applications, recommendations, and implications. |
Adapted from Swales and Feak and Hess [ 11 , 12 ].
The biggest challenge for many writers is the opening paragraph of the Discussion section. Following the moves in Table 1 , the best choice is to start with the study’s major findings that provide the answer to the research question in your Introduction. The most common starting phrases are “Our findings demonstrate . . .,” or “In this study, we have shown that . . .,” or “Our results suggest . . .” In some cases, however, reminding the reader about the research question or even providing a brief context and then stating the answer would make more sense. This is important in those cases where the researcher presents a number of findings or where more than one research question was presented. Your summary of the study’s major findings should be followed by your presentation of the importance of these findings. One of the most frequent mistakes of the novice writer is to assume the importance of his findings. Even if the importance is clear to you, it may not be obvious to your reader. Digesting the findings and their importance to your reader is as crucial as stating your research question.
Another useful strategy is to be proactive in the first move by predicting and commenting on the alternative explanations of the results. Addressing potential doubts will save you from painful comments about the wrong interpretation of your results and will present you as a thoughtful and considerate researcher. Moreover, the evaluation of the alternative explanations might help you create a logical step to the next move of the discussion section: the research context.
The goal of the research context move is to show how your findings fit into the general picture of the current research and how you contribute to the existing knowledge on the topic. This is also the place to discuss any discrepancies and unexpected findings that may otherwise distort the general picture of your paper. Moreover, outlining the scope of your research by showing the limitations, weaknesses, and assumptions is essential and adds modesty to your image as a scientist. However, make sure that you do not end your paper with the problems that override your findings. Try to suggest feasible explanations and solutions.
If your submission does not require a separate Conclusion section, then adding another paragraph about the “take-home message” is a must. This should be a general statement reiterating your answer to the research question and adding its scientific implications, practical application, or advice.
Just as in all other sections of your paper, the clear and precise language and concise comprehensive sentences are vital. However, in addition to that, your writing should convey confidence and authority. The easiest way to illustrate your tone is to use the active voice and the first person pronouns. Accompanied by clarity and succinctness, these tools are the best to convince your readers of your point and your ideas.
4. choosing the best working revision strategies.
Now that you have created the first draft, your attitude toward your writing should have improved. Moreover, you should feel more confident that you are able to accomplish your project and submit your paper within a reasonable timeframe. You also have worked out your writing schedule and followed it precisely. Do not stop ― you are only at the midpoint from your destination. Just as the best and most precious diamond is no more than an unattractive stone recognized only by trained professionals, your ideas and your results may go unnoticed if they are not polished and brushed. Despite your attempts to present your ideas in a logical and comprehensive way, first drafts are frequently a mess. Use the advice of Paul Silvia: “Your first drafts should sound like they were hastily translated from Icelandic by a non-native speaker” [ 2 ]. The degree of your success will depend on how you are able to revise and edit your paper.
The revision can be done at the macrostructure and the microstructure levels [ 13 ]. The macrostructure revision includes the revision of the organization, content, and flow. The microstructure level includes individual words, sentence structure, grammar, punctuation, and spelling.
The best way to approach the macrostructure revision is through the outline of the ideas in your paper. The last time you updated your outline was before writing the Introduction and the Discussion. Now that you have the beginning and the conclusion, you can take a bird’s-eye view of the whole paper. The outline will allow you to see if the ideas of your paper are coherently structured, if your results are logically built, and if the discussion is linked to the research question in the Introduction. You will be able to see if something is missing in any of the sections or if you need to rearrange your information to make your point.
The next step is to revise each of the sections starting from the beginning. Ideally, you should limit yourself to working on small sections of about five pages at a time [ 14 ]. After these short sections, your eyes get used to your writing and your efficiency in spotting problems decreases. When reading for content and organization, you should control your urge to edit your paper for sentence structure and grammar and focus only on the flow of your ideas and logic of your presentation. Experienced researchers tend to make almost three times the number of changes to meaning than novice writers [ 15 , 16 ]. Revising is a difficult but useful skill, which academic writers obtain with years of practice.
In contrast to the macrostructure revision, which is a linear process and is done usually through a detailed outline and by sections, microstructure revision is a non-linear process. While the goal of the macrostructure revision is to analyze your ideas and their logic, the goal of the microstructure editing is to scrutinize the form of your ideas: your paragraphs, sentences, and words. You do not need and are not recommended to follow the order of the paper to perform this type of revision. You can start from the end or from different sections. You can even revise by reading sentences backward, sentence by sentence and word by word.
One of the microstructure revision strategies frequently used during writing center consultations is to read the paper aloud [ 17 ]. You may read aloud to yourself, to a tape recorder, or to a colleague or friend. When reading and listening to your paper, you are more likely to notice the places where the fluency is disrupted and where you stumble because of a very long and unclear sentence or a wrong connector.
Another revision strategy is to learn your common errors and to do a targeted search for them [ 13 ]. All writers have a set of problems that are specific to them, i.e., their writing idiosyncrasies. Remembering these problems is as important for an academic writer as remembering your friends’ birthdays. Create a list of these idiosyncrasies and run a search for these problems using your word processor. If your problem is demonstrative pronouns without summary words, then search for “this/these/those” in your text and check if you used the word appropriately. If you have a problem with intensifiers, then search for “really” or “very” and delete them from the text. The same targeted search can be done to eliminate wordiness. Searching for “there is/are” or “and” can help you avoid the bulky sentences.
The final strategy is working with a hard copy and a pencil. Print a double space copy with font size 14 and re-read your paper in several steps. Try reading your paper line by line with the rest of the text covered with a piece of paper. When you are forced to see only a small portion of your writing, you are less likely to get distracted and are more likely to notice problems. You will end up spotting more unnecessary words, wrongly worded phrases, or unparallel constructions.
After you apply all these strategies, you are ready to share your writing with your friends, colleagues, and a writing advisor in the writing center. Get as much feedback as you can, especially from non-specialists in your field. Patiently listen to what others say to you ― you are not expected to defend your writing or explain what you wanted to say. You may decide what you want to change and how after you receive the feedback and sort it in your head. Even though some researchers make the revision an endless process and can hardly stop after a 14th draft; having from five to seven drafts of your paper is a norm in the sciences. If you can’t stop revising, then set a deadline for yourself and stick to it. Deadlines always help.
5. it is time to submit.
It is late at night again. You are still in your lab finishing revisions and getting ready to submit your paper. You feel happy ― you have finally finished a year’s worth of work. You will submit your paper tomorrow, and regardless of the outcome, you know that you can do it. If one journal does not take your paper, you will take advantage of the feedback and resubmit again. You will have a publication, and this is the most important achievement.
What is even more important is that you have your scheduled writing time that you are going to keep for your future publications, for reading and taking notes, for writing grants, and for reviewing papers. You are not going to lose stamina this time, and you will become a productive scientist. But for now, let’s celebrate the end of the paper.
“How to Write Excellent Graduate-Level Papers” brought to you by the Student Academic Success Center (SASC) at UNE.
Breaking a writing project down into phases helps with motivation as well as managing your time and workload effectively. The phases of the process – prewriting, drafting, revision, and editing – are described below. Each step allows you to focus your energy in a particular way, with it all adding up to a more thoughtful, clear piece of writing.
The phases don’t have to be done in a set, linear order, if that’s not effective for you. If you like to write some rough draft paragraphs first, then go back and do a post-draft outline or revise those paragraphs before continuing, that’s fine. The key is to make sure each part of the process is done thoroughly before you consider your paper finished.
Let’s start with using prewriting to get the process rolling:
Using various prewriting strategies can help you avoid procrastinating and start a draft on the right track. You aren’t under pressure to develop a paper yet – this is about unlocking the flow of ideas. Play around with some of these strategies to find ones that work best for you:
When you’re faced with an assignment, spend some time simply wondering about the topic. What intrigues you? Why should you and others in your profession care about it? Come up with a couple of relevant questions that you want to explore. Then consider which questions are most meaningful to you personally and professionally—and why? This can be done on paper, in conversation with someone else, or internally.
Think about why the assignment is important to your field of study and work as a health professional, a social worker, an educator, etc. Making your assignment as personally and professionally relevant as possible helps with generating the motivation to start writing and keeping the momentum through the process. View this as an opportunity to learn useful information.
Copy the assignment and paste it into a new document. Break it apart visually by adding line spaces and/or tabs. This will help you more easily identify key concepts which need to be explained and verbs that indicate critical thinking is required (e.g., analyze, compare, evaluate). Create a rough outline using parts of the assignment as headings for different sections of the paper.
Similarly, you could annotate the assignment by marking up the key words and concepts and making little notes in the margins about what to add or how sections or ideas might tie together.
Another very helpful strategy is to identify key concepts in the assignment description, then brainstorm what you already know about them based on the class readings or videos. Next, make a list of questions you still have about the concepts and overall topic. These will help drive the additional research needed to fill in your gaps of knowledge and locate credible evidence to support your explanations.
Having those questions makes researching more efficient because you have a purpose for reading: you’re looking for pieces of information rather than simply reading articles.
Read more: Faculty Spotlight: Lori Rand, Writing Specialist at SASC
The drafting phase involves determining your focus and starting to develop paragraph ideas within a structure. Keep a copy of the assignment on your draft as you write. Clarify the point of your paper – what is the main question that the assignment asking you to answer?
Think of a draft as packaging ideas into paragraphs that all relate to the paper’s main focus, as summed up in the thesis statement. For clarity, try to keep each paragraph focused on one idea at a time. However, because this phase is about getting thoughts down, and thoughts often jump around, drafting tends to be messy. That’s okay! The next step, revision, is where you really improve the writing.
In this phase, you can work on improving how you are guiding your reader through your thinking. Your reader will understand your ideas more easily if they are clearly focused, well-developed with specific evidence (correctly cited), and nicely organized.
Two strategies to guide you through revision include SASC’s Revision Checklist and Post-draft Outline, found here under Writing Resources. A writing appointment is also a great way to learn about and practice revision skills.
Editing is the final, polishing phase; it involves correcting sentence-level issues and technical aspects, such as word choice and grammar. Readers pick up these issues quickly because they can be the most obvious. Carelessness with grammar or word choice can lead to misunderstandings and make your writing seem unprofessional.
As mentioned earlier, the writing process is not necessarily a linear, step-by-step approach; it’s recursive, so it’s highly likely you’ll move back and forth between phases as you figure out your focus and organization of ideas.
Using this process gets easier with practice, and it works well in any writing situations, not just for graduate school assignments and scholarly papers.
Once you develop the most efficient method for your learning style, not only will you get faster, you will produce better academic papers.
The SASC can help with all phases of the writing process via an Online Writing Support Appointment. Visit the Online Student page for more details about writing support and resources.
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Published on August 7, 2022 by Courtney Gahan . Revised on August 15, 2023.
A research paper outline is a useful tool to aid in the writing process , providing a structure to follow with all information to be included in the paper clearly organized.
A quality outline can make writing your research paper more efficient by helping to:
A research paper outline can also give your teacher an early idea of the final product.
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Research paper outline example, how to write a research paper outline, formatting your research paper outline, language in research paper outlines.
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Follow these steps to start your research paper outline:
There are three different kinds of research paper outline: alphanumeric, full-sentence and decimal outlines. The differences relate to formatting and style of writing.
An alphanumeric outline is most commonly used. It uses Roman numerals, capitalized letters, arabic numerals, lowercase letters to organize the flow of information. Text is written with short notes rather than full sentences.
Essentially the same as the alphanumeric outline, but with the text written in full sentences rather than short points.
A decimal outline is similar in format to the alphanumeric outline, but with a different numbering system: 1, 1.1, 1.2, etc. Text is written as short notes rather than full sentences.
To write an effective research paper outline, it is important to pay attention to language. This is especially important if it is one you will show to your teacher or be assessed on.
There are four main considerations: parallelism, coordination, subordination and division.
Parallel structure or parallelism is the repetition of a particular grammatical form within a sentence, or in this case, between points and sub-points. This simply means that if the first point is a verb , the sub-point should also be a verb.
Your chosen subheadings should hold the same significance as each other, as should all first sub-points, secondary sub-points, and so on.
Subordination refers to the separation of general points from specific. Your main headings should be quite general, and each level of sub-point should become more specific.
Division: break information into sub-points.
Your headings should be divided into two or more subsections. There is no limit to how many subsections you can include under each heading, but keep in mind that the information will be structured into a paragraph during the writing stage, so you should not go overboard with the number of sub-points.
Ready to start writing or looking for guidance on a different step in the process? Read our step-by-step guide on how to write a research paper .
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Gahan, C. (2023, August 15). How to Create a Structured Research Paper Outline | Example. Scribbr. Retrieved August 26, 2024, from https://www.scribbr.com/research-paper/outline/
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Advising guide for research students.
Success as a graduate student is a shared responsibility between students and faculty. For research students, the relationship with your research advisor, also known as your special committee chair, is extremely important.
Your responsibility to identify and choose an advisor is one of the most critical tasks you have early in your graduate school career. It’s an opportunity to meet and get to know faculty in your field, to assess your needs for support and supervision, and to collaboratively define your goals, values, and strategic plan for your academic and professional career.
At Cornell, the faculty advisor in research degree programs is referred to as the special committee chair.
Doctoral students have a special committee of at least three Cornell faculty, which includes the special committee chair and two minor committee members.
Master’s students have a special committee of at least two Cornell faculty, which includes the special committee chair and one minor member.
For both doctoral and master’s degree students, the special committee chair must be a graduate faculty member in the student’s own field.
Advising and mentoring are often used interchangeably, but understanding the distinctions is important as you choose an advisor.
When do i select my first advisor.
At Cornell, the process for obtaining your first advisor varies by field.
Your faculty advisor may be assigned prior to your arrival or you may begin your program with a faculty member you met during the application process.
In some graduate fields, the faculty director of graduate studies (DGS) advises all incoming students. This provides you with time to get to know faculty in your field. By the end of the first semester or year (varying by field), it’s expected that you will have identified your own, long-term advisor.
In fields where students apply to study with a specific faculty member (rather than do rotations and choose a lab or research group and advisor), you will have chosen an advisor prior to arriving on campus.
You can begin initial conversations about expectations and the advising relationship with your new advisor prior to the start of your program via email.
Start your graduate study and research with clear expectations and thoughtful communication about your plans for an effective advising relationship and success in graduate school.
Meet and get to know faculty in your courses and in graduate field seminars and other events.
Talk to advanced students about their experiences and perceptions of the faculty in your programs and ask questions about possible advisors:
After you have gathered information, make an appointment to meet with a potential advisor.
Add other questions to your list based on your own needs and specifics of your program, such as questions about specialized equipment, lab safety, travel to field sites, support and accommodations for special health needs, communication during a faculty member’s sabbatical, funding in fields where there are fewer fellowships and research grants, etc.
How do i find other mentor(s) .
You may find one faculty member who can serve as both advisor and mentor, but that’s not always the case.
Consider identifying and cultivating additional mentors if that is the case.
Suggestions on where to look for a mentor:
No one mentor can meet all your needs.
Good mentors have many emerging scholars they are working with and many other demands on their time, such as teaching, research, and university or professional service. They also may not have all the expertise you need, for example, if you decide to search for jobs in multiple employment sectors.
Develop a broad network of mentors whose expertise varies and who provide different functions based on your changing needs as you progress from new student to independent scholar and researcher.
NCFDD offers a webinar, “ Cultivating Your Network of Mentors, Sponsors, and Collaborators “, which students can view after activating a free NCFDD membership through Cornell.
A successful relationship with your advisor depends on several different factors and varies with needs and working styles of the individuals. Some of these factors are under your control. But some are not.
Be proactive in finding resources and gathering information that can help you and your advisor arrive at solutions to any problems and optimize your time together.
First meetings.
Your first meeting sets the tone for a productive, satisfying, and enduring relationship with your advisor. Your first meeting is an opportunity to discuss expectations and to review a working draft of your academic plan.
Prepare and bring a draft plan that outlines your “big picture” plans for your coursework, research, and writing, as well as an anticipated graduation date. (Or, email in advance with a message, such as, “I’m looking forward to meeting with you on [date] at [time], [location]. In advance, I’m sending a copy of my academic plan and proposed schedule for our discussion.”)
Use each subsequent meeting as an opportunity to update your written academic plan and stay on track to complete your required papers and exams, your research proposal or prospectus, and the chapters or articles that comprise your thesis or dissertation.
In later meetings, you can elaborate on your general initial plan:
Your written plan is also important to document what your advisor has agreed to, especially when the deadline to submit a manuscript or your thesis is looming and you are awaiting feedback or approval from your advisor. Use a combination of oral and written communications to stay in touch with your advisor, establish common expectations, and mark your progress toward degree completion.
The frequency of meetings between advisors and advisees varies by field and individual. Assess your own needs and understand your advisor’s expectations for frequency of communication (in person and via email).
Be proactive in seeking information. Explicitly ask how often your advisor usually meets with new students and how the advisor prefers to be updated on your progress in between meetings. Ask your peers how frequently they meet with their advisor and whether this has changed over time.
There will be disciplinary differences in meeting frequency.
Some of your decisions about meeting frequency will be informed by talking to others, but much of it you learn through experience working together with your advisor. Even this will change over time as you become a more independent researcher and scholar. Communicate with your advisor regularly about your changing needs and expectations at each stage of your graduate career.
In any relationship, there can be conflict. And, in the advisor-advisee relationship, the power dynamic created by the supervision, evaluation and, in some cases, funding role of your advisor can make conflicts with your advisor seem especially high.
You have options, however, including:
The National Center for Faculty Development and Diversity offers a webinar, “ How to Engage in Healthy Conflict “, which students can view after activating a free NCFDD membership through Cornell.
On occasion, students find that they need or want to change their advisor. An advisor can resign as the student’s special committee chair/faculty advisor. The Code of Legislation of the Graduate Faculty describes the rights and responsibilities of students and faculty in each of these situations.
All good relationships take work. To navigate an advising relationship successfully over time, you should familiarize yourself with some common challenges and possible actions to take.
One example of a communication challenge in an advising relationship is when you want input along the way during a writing project, but you have an advisor who prefers to wait to comment on a complete written draft.
Some possible steps to address this might be to talk to peers about they have handled this in their relationship with their advisor or to explain to your advisor how his or her input at this earlier stage will help speed you along toward having a complete draft for review. It’s important in communicating with your advisor to show that you understand what alternative they are proposing and why (e.g., “I understand that …”).
Your advisor might be away from campus for a semester or more to conduct research or take a sabbatical leave. Or when a grant proposal deadline or report is looming, your advisor might be less available. Maybe you’ve emailed your advisor several times with no response.
Planning and stating in advance what you need, such as feedback on a manuscript draft or signatures on a fellowship application, can help your advisor anticipate when you will have time-sensitive requests. Making plans in advance to communicate by email or video conference when either of you will be away from campus for a longer period of time is another useful strategy. Your director of graduate studies (DGS) and other faculty who serve as special committee members can also provide advice when your advisor is unavailable.
You are ready to submit a manuscript for publication. Your advisor says it needs much more work. Or you begin your job search, applying to liberal arts colleges with very high reputations, or schools in your preferred geographic location, but your advisor insists that you should apply for positions at top research universities.
Discussing your needs and expectations early, and often, in the advising relationship is essential. Get comfortable, and skilled, advocating for yourself with your advisor. Use the annual Student Progress Review as an opportunity to communicate your professional interests and goals with your advisor. Use multiple mentors beyond your advisor to get advice and expertise on topics where you need a different perspective or support.
Sometimes challenges can become opportunities for you to develop and refine new skills in communication, negotiation, self-advocacy, and management of conflict, time, and resources. For example, although you might feel abandoned if your advisor is unavailable for a time, even this potentially negative experience could become an opportunity to learn how to advocate for yourself and communicate about your needs and perceived difficulties in the relationship.
Graduate School deans and directors are available to answer academic and non-academic questions and provide referrals to useful resources.
Counseling and Psychological Services (CAPS) staff offer confidential, professional support for students seeking help with stress, anxiety, depression, grief, adjustment challenges, relationship difficulties, questions about identity, and managing existing mental health conditions.
Let’s Talk Drop-in Consultations are informal, confidential walk-in consultations at various locations around campus.
University of Michigan Rackham, How to Get the Mentoring You Want
Laura Gail Lunsford & Vicki L. Baker, 2016, Great Mentoring in Graduate School: A Quick Start Guide for Protégés
Michigan State University, Guidelines for Graduate Student Advising and Mentoring Relationships
Michigan State University, Graduate Student Career and Professional Development
Adapted and expanded from Maria Gardiner, Flinders University © Flinders University 2007; used with permission and published in The Productive Graduate Student Writer (Allen, 2019). Used here with permission of the author and publisher.
Use this template for making notes to help you plan for a productive meeting with your advisor, keep track of plans made, and clearly identify next steps that you’ll need to take to follow up on what you discussed.
Graduate school programs focused on mentoring, building mentoring skills for an academic career.
Develop and enhance effective communication and mentorship skills that are broadly transferrable to all careers. Offered by Future Faculty and Academic Careers.
Share lessons learned as a new international student at Cornell as a peer mentor with new international student peer mentees. Offered by the GPSI in collaboration with the Graduate School Office of Inclusion and Student Engagement.
Share knowledge with and provide support to undergraduate students interested in pursuing further education. Offered in collaboration with the Office of Academic Diversity Initiatives (OADI).
Develop strategies to excel academically and personally at Cornell and beyond as a peer mentee or share strategies as a peer mentor. Offered by MAC in collaboration with the Graduate School Office of Inclusion and Student Engagement.
Learn from faculty in Power Mentoring Sessions and prepare for careers across institutional types. Offered by the Graduate School Office of Inclusion and Student Engagement and Future Faculty and Academic Careers.
Graduate school primer: navigating academia workshop series.
Program for new students on navigating graduate school with sessions on mentoring.
Program for continuing students on common issues with some sessions on mentoring.
Series for all students featuring talks by Cornell alumnae with an occasional mentoring focus.
One-day event featuring workshops and guest speakers with occasional mentoring focus.
Peer-led courses blending theory and experiential learning to facilitate meaningful communication with occasional mentoring focus.
Series for the campus community featuring panels designed for productive dialogue with occasional mentoring focus.
Center for the integration of research, teaching, and learning (cirtl) network.
Access to resources on teaching and research mentoring.
Access to career development and mentoring resources.
Access to resources, including webinars and articles on mentoring.
Give and receive advice as part of a peer mentoring program for all College of Engineering students. Offered by the College of Engineering Office of Inclusive Excellence.
Peer mentoring program run by graduate and professional students affiliated with the Latin@ Graduate Student Coalition (LGSC) and supported by the Latina/o Studies Program (LSP) and Latina/o/x Student Success Office (LSSO) at Cornell University.
For other resources, view the Advising Guide for Research Students.
If there is anything not included on this list that we should consider, please send the information and a link to [email protected] .
COMMENTS
By following these steps, you can maintain academic integrity and produce a research paper that is both credible and original. Finalizing the Research Paper Proofreading and Editing. Before submitting your research paper, it's crucial to proofread and edit your work thoroughly. Start by reviewing the content for clarity and coherence.
Graduate Research Papers. Total Papers Total Downloads Downloads in the past year. The Graduate Research Paper/Project is a non-thesis paper/project, which can be considered the capstone of the graduate program. For the paper, students synthesize information they have learned throughout the program and apply it to the field experience.
From there, you can find the references in the papers they recommended. Use feed aggregators. Feed aggregators, such as Feedly, Inoreader, and NewsBlur, help me organize my feeds. In the morning, I dedicate five minutes to scanning my feed. For most papers, I just glance at the title and scroll past.
Move onto the thirst pass. The third pass (Maximum: four hours) You should go to the third stage (the third pass) for a complete understanding of the paper. It may take you a few hours this time to read the paper. However, you may want to avoid reading a single paper for longer than four hours, even at the third pass.
Journal of Student Research (JSR) is an Academic, Multidisciplinary, and Faculty-reviewed Journal (Houston, Texas) devoted to the Rapid Dissemination of Current Research Published by High School Edition, Undergraduate and Graduate students. The journal seeks articles that are novel, integrative, and accessible to a broad audience, including an ...
The Harvard University Archives' collection of theses, dissertations, and prize papers document the wide range of academic research undertaken by Harvard students over the course of the University's history.. Beyond their value as pieces of original research, these collections document the history of American higher education, chronicling both the growth of Harvard as a major research ...
You'll be required to submit a research paper at the end of either the first or the second summer. Some fields require papers following both summers. You'll have access to faculty guidance and supervision during the summer period, and you'll present your paper in a seminar format and/or before field faculty. Attend an Admission Event.
Mr. John Russell [email protected], 618-453-4529 Student Services Building 325. KEYWORD: Be Consistent. Write your paper following the Graduate School Guidelines and the graduate program's designated Style Manual. Apply for graduation by the 4th week of the term you plan to graduate for Fall / Spring and by the 2nd week of the Summer term.
It's best to organize your research papers chronologically. If you want to do all this at once, I suggest using a reference manager like Zotero or Mendeley (more on reference managers later). File renaming. Make sure you rename your files on your computer according to your own renaming strategy.
Graduate Writing ; Introduction to Graduate Writing . Graduate Writing Overview ; Writing is a Conversation Writing is a Process; Writing is a Social Endeavor Writing is Discipline Specific ; Graduate Writing Topics . Old_Graduate_Writing_Topics_Assets; Style; Editing & Proofreading; Organization and Structure; Graduate Writing Topics; Graduate ...
Research Paper Writing. Graduate courses will challenge you to write at a professional academic level through seminar papers, major research papers, and reading responses. Learn how to improve and supplement your research and writing skills using the Graduate Writing Lab's resources and services. A successful research paper is more than just ...
Liberty University has determined that graduate students will use APA 7's formatting guidelines for professional papers. To assist you, Liberty University's Writing Center provides a template paper and a sample paper. For professional papers, the following four sections are required: Title Page with Running Head; Abstract with Keywords; Body
Step 1: Find a topic and review the literature. As we mentioned earlier, in a research paper, you, as the researcher, will try to answer a question.More specifically, that's called a research question, and it sets the direction of your entire paper. What's important to understand though is that you'll need to answer that research question with the help of high-quality sources - for ...
The graduate student's research paper will sustain deeper analysis of a topic at greater length and with narrower focus than the undergraduate paper. Graduate research papers will employ a significant scope of sources that are current, authoritative, and recognized within a particular area of study. Additionally, the graduate research paper ...
Writing a research paper is an essential aspect of academics and should not be avoided on account of one's anxiety. In fact, the process of writing a research paper can be one of the more rewarding experiences one may encounter in academics. What is more, many students will continue to do research throughout their careers, which is one of the ...
A research topic and a research problem are two distinct concepts that are often confused. A research topic is a broader label that indicates the focus of the study, while a research problem is an issue or gap in knowledge within the broader field that needs to be addressed.. To illustrate this distinction, consider a student who has chosen "teenage pregnancy in the United Kingdom" as ...
Step 1: Researching your topic. Topic selection can be a daunting task and generate plenty of research hours at a library. Work with your advisor or trusted faculty to choose a topic. Aim for specificity, with a flavor of novelty. Your topic should be both specific and yield a collection of available research.
The US research universities that are considered "the most selective" spend roughly $150,000 per student** or "six times the national average." The passion for learning and discovery drives many students to pursue graduate studies. Having a higher education usually gives you a sense of pride and achievement.
Style. The prose style of a term paper should be formal, clear, concise, and direct. Don't try to sound "academic" or "scientific.". Just present solid research in a straightforward manner. Use the documentation style prescribed in your assignment or the one preferred by the discipline you're writing for.
This document attempts to provide useful advice for graduate students, particularly Ph.D. students, just starting out on their research careers at the Autonomous Networks Research Group, Dept. of Electrical Engineering-Systems, USC. It should also be useful for graduate students at other institutions working in similar research areas.
For many people, mornings are more productive. One Yale University graduate student spent a semester writing from 8 a.m. to 9 a.m. when her lab was empty. At the end of the semester, she was amazed at how much she accomplished without even interrupting her regular lab hours. ... When scientists start writing a research paper, they already have ...
Use the assignment itself as an outline. Copy the assignment and paste it into a new document. Break it apart visually by adding line spaces and/or tabs. This will help you more easily identify key concepts which need to be explained and verbs that indicate critical thinking is required (e.g., analyze, compare, evaluate).
A research paper outline is a useful tool to aid in the writing process, providing a structure to follow with all information to be included in the paper clearly organized. A quality outline can make writing your research paper more efficient by helping to: Organize your thoughts; Understand the flow of information and how ideas are related
Include a general timeline indicating when you plan to meet requirements for courses or seminars, any required papers (such as a second-year paper), exams required by the graduate field (such as the Q exam) or by the Graduate School (the A exam and the B exam for research degree students). If your graduate field has a specific set of required ...