cover letter examples for human resource internship

Human Resources Internship Cover Letter Guide With Examples

Craft the perfect human resources internship cover letter with our expert tips and sample letters. Impress hiring managers and land your dream internship.

Sanjoy Khan Choudhury

Read more posts by this author.

With so many students looking for a human resources internship, it's important to stand out. And how do you do that?

The answer is simple: with a great human resources internship cover letter!

But we understand that writing a cover letter can be really daunting. There is too much confusion: How should you begin it? What should you include? What shouldn't you include? Right?

Don't worry! We will help you create that winning cover letter you are looking for. In this blog, we will

• Guide you with cover letter samples for different instances
• Give you tips on how to draft your cover letters
• And much more!

So, without further ado, let's dive into some HR internship cover letter samples and start our journey.

Human Resources Internship Cover letter Example: Fresh Graduate with No Experience

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [LinkedIn Profile]

[Recipient's Name] [Recipient's Job Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Hiring Manager's Name],

Upon discovering the exciting opportunity for an HR internship at [Company Name], I felt compelled to submit my application.

As a recent graduate in [Name of the degree], I am enthusiastic about leveraging my skills and acquiring practical experience in the dynamic field of HR.

My recruitment, employee relations, and HRIS coursework has provided me with a solid foundation in HR principles. Furthermore, I possess excellent interpersonal and communication skills developed through active involvement in student organizations.

As a motivated and adaptable individual, I am excited to apply my theoretical knowledge to real-world HR scenarios. I am particularly drawn to [Company Name] 's commitment to employee growth and development.

With my strong interpersonal skills, attention to detail, and dedication to delivering positive employee experiences, I am confident that I will add value to the team.

I'm looking forward to the possibility of an interview to discuss my qualifications further and learn more about the HR initiatives at [Company Name]. Thank you for considering my application.

Sincerely, [Your Full Name]

As a fresh graduate, it is better to focus on showcasing your academic coursework, relevant skills, and enthusiasm for the field.

Human Resources Internship Cover Letter Example: Fresh Graduate With Previous HR Internship Experience

I am excited to apply for the Human Resources Internship position at [Company Name]. With my previous HR internship experience and a passion for the field, I am eager to contribute my skills and continue my professional growth in your dynamic organization.

During my previous HR internship at [Previous Company], I worked on diverse HR projects, including recruitment, employee onboarding, and HR policy development. This experience has equipped me with a solid understanding of HR practices and the ability to handle various HR responsibilities efficiently.

I am also proficient in utilizing HRIS systems, conducting background checks, and supporting employee engagement initiatives. Additionally, I have developed strong interpersonal and communication skills, collaborating effectively with cross-functional teams.

I am drawn to [Company Name] 's reputation for its HR excellence and commitment to fostering a positive work environment. I believe my previous internship experience, combined with my enthusiasm for HR, makes me a strong fit for your team.

[Your Full Name]

Human Resources Internship Cover Letter Example: A Career Transition to HR

It is with great enthusiasm that I express my keen interest in the Human Resources Internship position at [Company Name]. As I embark on a career transition to HR, I am excited about the opportunity to apply my transferable skills and passion for people in a meaningful way.

With a background in [Previous Field], I have developed exceptional communication, problem-solving, and organizational skills vital to the HR function. I am eager to leverage these skills and gain hands-on experience in HR practices and processes.

Although I’m new to the HR field, I have proactively pursued HR certifications and completed relevant coursework to broaden my knowledge. I am confident that my strong commitment to learning and adaptability will enable me to contribute quickly to your team.

I am drawn to [Company Name] 's stellar reputation as an industry leader in [Industry]. Your focus on employee development and fostering a positive work culture aligns perfectly with my career aspirations.

I'm looking forward to the possibility of an interview to discuss how my skills and passion for HR can contribute to your organization. Thank you for considering my application.

Which Skills Should You Include in Your Human Resources Internship Cover Letter?

You might have a zillion skills in your arsenal, but knowing which to include is crucial. This is what we call the right skill at the right place!

To help you out, we have curated a list of the key skills that recruiters often seek in HR interns:

• Strong interpersonal and communication skills
• Ability as a team player
• Attention to detail and exceptional organizational skills
• Proficiency in Microsoft Office Suite
• Understanding of HR policies, practices, and compliance
• Ability to handle sensitive and confidential information
• Knowledge of recruitment and selection processes
• Experience with employee onboarding and orientation
• Familiarity with HRIS systems and data management
• Excellent problem-solving and critical-thinking abilities

What to Include in Your Human Resources Internship Cover Letter?

To increase your chances of getting noticed, ensure that your HR intern cover letter includes the following essential components:

• Personalized Salutation
• Your interest in the HR internship position
• Highlight your relevant skills, such as interpersonal communication and problem-solving
• Discuss any previous HR-related experience, including internships or coursework
• Mention specific HR tasks or projects you have completed
• Emphasize your knowledge of HR policies and practices
• Demonstrate your ability as a team player
• Showcase your organizational skills and attention to detail
• Mention your proficiency in relevant software, such as Microsoft Office
• Professional Sign-Off
• Your Contact Information

Including these elements in your cover letter will demonstrate your suitability for the HR internship position.

7 Essential Tips for Crafting an Impressive Human Resources Internship Cover Letter

Your cover letter holds an important place in getting you that dream internship. It has the potential to either open doors to your dream company or leave your aspirations adrift. So, buckle up, and let's embark on a journey to craft a compelling cover letter with some proven tips:

1. Tailor your cover letter

Simply sending a generic cover letter to every employer is a waste of time. You should tailor it to the specific requirements of the position and company. A well-created cover letter demonstrates your genuine interest in the specific role and organization, and it allows you to showcase how your skills and experiences align with the HR field.

Highlight the skills, experiences, and qualifications that align with the employer's needs. It will establish your credibility and make you stand out.

2. Be concise and clear

Simplicity is the key to success. This especially applies to your cover letter. So, keeping your cover letter concise and to the point is better.

It will also help the hiring manager quickly scan your cover letter and focus on the most relevant information.

Use clear and straightforward language to convey your message effectively. Avoid unnecessary jargon or overly complex sentences.

3. Showcase your enthusiasm

Companies value individuals who are genuinely enthusiastic about their field. Showcasing your authentic interest and passion for the HR field will make you an attractive candidate for hiring managers.

Explain why you are excited about the internship opportunity and how it aligns with your career aspirations.

4. Provide specific examples

Instead of making generic statements, support your skills and qualifications with specific examples. It adds depth and credibility to your claims, demonstrates your relevant experiences, and helps you stand out as a strong candidate.

You can share accomplishments, projects, or experiences demonstrating your HR-related abilities.

5. Proofread carefully

Proofreading your HR cover letter carefully plays a vital role in creating a compelling and effective document that showcases your professionalism and attention to detail.

So it’s a must to review your cover letter for any grammatical, spelling, or punctuation errors. For proofreading you can read it aloud or ask your friends or family to proofread it.

6. Maintain a professional tone

Your cover letter should exude professionalism, displaying your respect and enthusiasm for the opportunity.

Keep the tone formal, avoiding slang or overly casual language. It will showcase your professionalism and leaves a positive impression on the hiring manager.

Remember, a professional tone sets the stage for a successful application.

7. Request an interview

End the cover letter by expressing your eagerness to further discuss your qualifications in an interview. This is a call to action and a great way to get your foot in the door.

Politely request the opportunity to speak with the hiring manager or HR representative.

Remember, a well-crafted cover letter can significantly impact the hiring manager and distinguish you from other candidates. Use these tips to create a compelling Human Resources internship cover letter that showcases your skills, passion, and potential.

Now, let's recap the key takeaways from this blog post.

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Key Takeaways

Crafting a strong cover letter for a human resources internship is a vital step in securing the attention of hiring managers. If you don't optimize your cover letter, you can be in a serious disadvantage.

But you don't have to worry!

You can easily make your human Resources internship cover letter stand out with the tips and examples in this blog post. Now, let's quickly look at the key takeaways from this blog post.

• Your cover letter should be tailored to show the employer why you are the right choice.
• Back your claims with specific details from your work, academic and extracurricular experiences.
• Use straightforward language to convey your message effectively, avoiding jargon and complexity.
• Keep a professional tone throughout your cover letter, and avoid using any slang.
• Review your cover letter for errors in grammar, spelling, and punctuation. Ensure it is polished and error-free.
• Conclude your cover letter by expressing your interest in an interview and gratitude for the hiring manager's time and consideration.

Last but not least, best of luck with your HR internship application!

Frequently Asked Questions (FAQs)

1. how do i write a cover letter for an hr intern.

Start by addressing the hiring manager. Introduce yourself and the role you're applying for. Highlight relevant skills, coursework, and any experience. Show enthusiasm for HR and explain why you're interested in the company. End with a professional sign-off.

2. How to write a cover letter for an HR internship with no experience?

Highlight relevant coursework, volunteer work, or transferrable skills from other experiences. Showcase your knowledge of HR principles, eagerness to learn, and how your skills align with the role. Personalize the cover letter to the company.

3. How do I write a cover letter for an HR trainee?

Begin with a formal salutation and introduction. Discuss relevant education and experiences that show your HR knowledge. Emphasize soft skills such as communication, conflict resolution, and organizational skills. Express interest in the company and the role.

4. What are the key skills to mention in an HR intern cover letter?

Discuss both hard and soft skills, such as an understanding of HR management software, knowledge of labor laws, communication, problem-solving, and organization skills.

This article has been written by Sanjoy Khan Choudhury . He works as a Content Marketing Specialist at Vantage Lens . His areas of interest include music, marketing, cuisine, and anime. When he’s not writing, he’s usually singing to the tune of his guitar or finding some weird way to cook his meal.

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Professional Human Resources Intern Cover Letter Examples for 2024

Your human resources intern cover letter should immediately highlight your passion for working with people. Show that you understand the importance of fostering a positive workplace culture through your words. In the second paragraph, underscore your eagerness to learn and grow in the field of human resources. Demonstrate how your educational background has prepared you for the dynamic challenges of this internship.

Cover Letter Guide

Human Resources Intern Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Human Resources Intern Cover Letter

Key Takeaways

Starting your journey towards a Human Resources career can be thrilling, yet composing a cover letter for that coveted intern position often brings unexpected hurdles. You've polished your resume and are ready to apply, but then, the cover letter requirement appears. It's not just any formality; this is your shot to showcase a professional triumph in a compelling narrative without resorting to tired clichés. Remember, brevity is key—your standout story must fit neatly on one engaging, succinct page.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your human resources intern cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a human resources intern cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the human resources intern cover letter it would write for you.

If the human resources intern isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Human Resources Intern cover letter example

Andrew Clark

San Diego, CA

+1-(234)-555-1234

[email protected]

• Demonstrating tangible outcomes (e.g., "a remarkable 30% increase in new hire retention rates") showcases the candidate's ability to deliver measurable results, which is key in the HR field.
• Linking past experiences to the prospective employer's values and needs (e.g., "mirrors my own professional journey" and "commitment to employee development and innovation") helps to establish fit and relevance for the role.
• Expressing a clear understanding of and alignment with the company's industry sector (e.g., mentioning a background in "healthcare and tech sectors") indicates that the candidate is knowledgeable and can potentially hit the ground running.
• Highlighting specialized skills or interest in relevant areas (e.g., "tech innovations") can set the candidate apart in fields where staying abreast of technology is important.

Standard formatting for your human resources intern cover letter

Structure your human resources intern cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your human resources intern cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your human resources intern cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your human resources intern cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a human resources intern cover letter

• Header: This includes your contact information, the date, and the employer's contact information; it's essential for professionalism and ensures the recruiter can easily reach out to you upon interest.
• Greeting: Address the hiring manager directly by name if possible, showing attention to detail and a personalized approach, which are key traits in human resources.
• Introduction: Introduce yourself as a candidate, stating your interest in the HR intern role, and mention how you learned about the position; it sets the stage for why you're writing and grabs the recruiter's attention.
• Body: In one or two paragraphs, detail your relevant educational background, any HR-related experiences, and key skills such as communication, empathy, and organization, crucial for an HR intern to succeed.
• Closing: End with a call to action, thanking the recruiter for their time, and expressing eagerness to discuss how your skills can benefit their HR department, reflecting the interpersonal skills needed in HR roles.

Key qualities recruiters search for in a candidate’s cover letter

• Understanding of HR Principles: Knowledge of human resources theories and practices is essential to apply HR laws and regulations effectively.
• Communication Skills: Proficiency in both verbal and written communication to clearly articulate HR policies and handle sensitive personnel information tactfully.
• Organizational Abilities: Strong organizational skills to manage employee records, schedule interviews, and coordinate hiring processes efficiently.
• Empathy and Discretion: The ability to handle confidential information with discretion and show empathy in dealing with employees' personal matters.
• Adaptability: Agile in responding to the changing needs of the HR department and ability to embrace the versatile nature of HR tasks.
• HR Software Proficiency: Experience with HR Information Systems (HRIS) or other HR management software to streamline HR administrative tasks.

The human resources intern cover letter salutation: how to address hiring managers

After covering the format of your human resources intern cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Department] Team,
• Dear [Company Name] Recruiter,
• Dear [Mr./Ms. Last Name],
• Dear [Full Name],
• Dear HR Department,

The human resources intern cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your human resources intern cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your human resources intern cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your human resources intern cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

Choosing your best achievement for the middle or body of your human resources intern cover letter

Now that you have the recruiters' attention, it's time to write the chunkiest bit of your human resources intern cover letter .

The body consists of three to six paragraphs that focus on one of your achievements.

Use your past success to tell a story of how you obtained your most job-crucial skills and know-how (make sure to back these up with tangible metrics).

Another excellent idea for your human resources intern cover letter's middle paragraphs is to shine a light on your unique professional value.

Write consistently and make sure to present information that is relevant to the role.

Thinking about the closing paragraph of your human resources intern cover letter

Before your signature, you have extra space to close off your human resources intern cover letter .

Use it to either make a promise or look to the future.

Remind recruiters how invaluable of a candidate you are by showing what you plan to achieve in the role.

Also, note your availability for a potential next meeting (in person or over the telephone).

By showing recruiters that you're thinking about the future, you'd come off as both interested in the opportunity and responsible.

The zero experience human resources intern cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your human resources intern cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Writing your human resources intern cover letter has never been easier, so remember to:

• Select a human resources intern cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your human resources intern cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your human resources intern cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your human resources intern cover letter, but also write about your unique talents.

Cover letter examples by industry

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• Content tailored to the job posting you're applying for
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STAR Interview Questions

Marissa mayer: ''thank you for a great resume'', a real example of a resume with no work experience showing impact, how to properly use resume buzzwords to get an interview, how do i write my availability on a resume, why and how to write a resignation email (with examples).

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HR Intern Cover Letter Examples & Writing Tips

• Updated July 19, 2023
• Published February 21, 2023

Are you looking for an HR Intern cover letter example? Read our ultimate HR Intern cover letter writing guide and learn from tips, examples, and proven strategies to land a job interview.

HR Intern Cover Letter

An HR Intern works within an organization’s Human Resources department, usually temporarily, to gain practical experience and learn about HR professionals’ various functions and responsibilities. As an HR Intern, your role may involve supporting HR staff in areas such as recruitment, onboarding, employee relations, training and development, and HR administration.

When writing a cover letter for an HR Intern position, it is important to focus on several key aspects. Firstly, express your genuine interest in human resources and your eagerness to learn and contribute to the field. Highlight your enthusiasm for gaining practical experience in HR and your commitment to applying the knowledge and skills you have acquired through your studies or other relevant experiences.

Secondly, emphasize any relevant coursework or academic background demonstrating your theoretical understanding of HR concepts. Mention courses you have taken in HR, organizational behavior, employment law, or other relevant subjects. This will showcase your dedication to developing a strong foundation in the field and your ability to apply theoretical knowledge in practical settings.

In the next paragraph, highlight any previous experiences that are relevant to HR, even if they were not specifically in an HR role. This could include internships, part-time jobs, volunteer work, or extracurricular activities where you had exposure to HR-related tasks or developed transferable skills applicable to HR roles. Emphasize communication, teamwork, problem-solving, and attention to detail, and discuss how these skills can contribute to your success as an HR Intern.

Lastly, express your willingness to learn and contribute to the organization. HR Internships are valuable opportunities to gain practical experience and contribute meaningfully to HR initiatives. Convey your eagerness to learn from HR professionals, take on responsibilities, and contribute to projects or tasks assigned to you during your internship period. Demonstrate your flexibility, adaptability, and openness to growth and development within the HR field.

Remember to tailor your cover letter to the specific organization and position you are applying for. Research the organization’s values, culture, and any recent HR initiatives they may have undertaken. Incorporate this information into your cover letter to demonstrate your genuine interest and alignment with the organization’s goals and values.

By focusing on these key aspects in your cover letter, including your passion for HR, relevant coursework, experiences, and willingness to learn and contribute, you can create a compelling application that showcases your suitability for an HR Intern position.

HR Intern Cover Letter Example 1

Dear [Hiring Manager],

I am writing to express my interest in the HR Intern position at [Company Name]. I am confident that my strong HR background and passion for the field make me the ideal candidate for this role.

I am currently completing my Bachelor’s degree in Human Resource Management at [University Name] and have gained valuable experience through coursework, internships, and volunteer opportunities. In my most recent internship at [Company Name], I was responsible for assisting with the recruitment process, conducting background checks, and helping to onboard new employees. This experience has given me the skills and knowledge necessary to thrive in an HR role, such as being able to navigate HR databases and recruiting tools and having strong communication skills.

Additionally, I have also gained a deep understanding of how HR policies, regulations, and compliance requirements are implemented and can help organizations to meet their objectives. I am also familiar with a wide range of relevant HR concepts and practices, such as employee relations, performance management, and benefits administration.

I am excited about the opportunity to work with [Company Name] and to continue to develop my skills in a dynamic and challenging environment. I am confident that my skills and experience make me the ideal candidate for this role and I am eager to contribute to the continued success of your organization.

Thank you for considering my application. I look forward to the opportunity to meet with you and discuss my qualifications in further detail.

HR Intern Cover Letter Example 2

I am writing to express my interest in the HR Intern position currently available at [Company Name]. I am excited about the opportunity to gain valuable experience and make a positive impact in the HR department while assisting in the company’s overall success.

I am currently a student at [University Name] studying [Major], with a focus on Human Resources Management. Throughout my coursework and previous internships, I have gained a strong understanding of HR practices and principles, including recruitment, onboarding, employee relations, and training and development. I have also developed excellent communication and organizational skills, which I am confident will be an asset to your team.

One of my most recent internships was with [Company Name], where I assisted in the recruitment process for various departments. I helped screen resumes, conduct initial interviews, and assist with scheduling follow-up interviews. This experience has given me the skills necessary to assist in the recruitment process while ensuring that the company’s hiring needs are met.

In addition, I am proficient in Microsoft Office and have experience with HR software such as ADP and Workday. I am also a quick learner and am confident that I will be able to adapt to new software and processes quickly.

I am excited about the opportunity to work in the HR department at [Company Name], where I can utilize my skills and knowledge to assist in the company’s growth and success. I am available to start immediately and am looking forward to the opportunity to contribute to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

HR Intern Cover Letter Example 3

I am writing to express my interest in the HR Intern position at XYZ Company. As a recent graduate with a degree in Human Resource Management, I am eager to apply my skills and knowledge to a real-world setting and gain valuable experience in the HR field.

Throughout my studies, I have gained a strong understanding of HR best practices, including recruitment, onboarding, employee relations, and performance management. I have also completed internships in various industries, which have allowed me to work with a diverse group of people and apply my skills in a professional setting.

I am a highly organized and detail-oriented individual who is able to multitask and manage multiple projects at once. I possess excellent communication and interpersonal skills, which I have honed through my coursework, internships, and volunteer experiences. Additionally, I am highly adaptable and am able to work effectively in a fast-paced, dynamic environment.

I am excited about the opportunity to work with the HR team at XYZ Company and to contribute my skills and knowledge to support the organization’s goals and objectives. I believe that my experience and passion for the field make me a strong candidate for this position. I would like to thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

HR Intern Cover Letter Example 4

I am writing to express my interest in the HR Intern position at [Company]. As a recent graduate with a Bachelor’s degree in Human Resources and a passion for fostering a positive work environment, I am confident that I am a strong candidate for this role.

During my time in college, I gained valuable experience through internships at [Company 1] and [Company 2], where I assisted with recruiting, onboarding, and employee relations. I also took part in various HR projects, such as revising employee handbooks and implementing employee engagement surveys. These experiences have taught me the importance of attention to detail, effective communication, and teamwork.

In addition to my experience, I possess a strong work ethic and a willingness to learn. I am confident that I will be able to make meaningful contributions to your team. I am also excited about the opportunity to learn from the experienced professionals at [Company] and expand my knowledge of HR best practices.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with your organization’s needs.

HR Intern Cover Letter Example 5

I am writing to express my interest in the HR Intern position currently available at your company. As a recent college graduate with a Bachelor’s degree in Human Resources, I am eager to apply my knowledge and skills in a real-world setting and gain valuable experience in the field.

Throughout my studies, I have developed a strong understanding of HR processes and best practices, including recruitment, employee relations, and compliance. I have also gained experience in data analysis and management, which I believe will be valuable in a fast-paced and dynamic work environment such as yours.

In my previous internship with XYZ Company, I was responsible for managing the recruitment process for entry-level positions. I collaborated with hiring managers to identify needs and create job descriptions, screened resumes, and coordinated interviews. I also assisted with onboarding and provided support to new hires. This experience taught me the importance of attention to detail, effective communication, and time management.

I am confident that my skills and experience make me a strong candidate for this opportunity. I am excited about the prospect of joining your team and contributing to your company’s success. Thank you for considering my application.

I look forward to the opportunity to speak with you further about my qualifications.

HR Intern Cover Letter Example 6

I am writing to express my interest in the HR Intern position at [Company]. I am confident that my skills and qualifications make me a great fit for this opportunity.

As a student majoring in Human Resources at [University], I have gained valuable experience through various coursework and internships. I have had the opportunity to assist with recruitment efforts, assist with employee relations, and assist with data analysis. I am confident that this experience has prepared me for the responsibilities of the role of an HR Intern.

I have always had a strong interest in Human Resources and have an excellent understanding of the key roles and responsibilities of the HR department. In addition, I have strong communication and interpersonal skills, which I believe will be beneficial in this role.

I am excited about the opportunity to work with your organization and believe that my skills and experience make me an ideal candidate for the role. I would be honored to have the opportunity to meet with you to discuss the position further. Thank you for your time and consideration.

HR Intern Cover Letter Writing Tips

Below you will find some general and specific tips that you can use to your advantage when writing your cover letter.

General Tips:

• Tailor the letter to the specific position and company you are applying for.
• Use a clear and professional tone throughout the letter.
• Keep the letter concise and to the point.
• Highlight your relevant skills and qualifications for the position.
• Show enthusiasm and excitement for the opportunity to work with the company.

Specific Tips:

• Start with a strong opening statement that catches the reader’s attention.
• Discuss any relevant coursework or experience you have in the field of HR.
• Emphasize your strong communication and interpersonal skills.
• Mention any specific skills or experiences you have that align with the duties of an HR intern, such as data analysis or recruitment experience.
• Close the letter by expressing your eagerness to discuss the position further with the hiring manager.
• Proofread the letter several times before submitting it to ensure it is error-free.

Related :  Human Resources Manager Cover Letter Examples & Writing Guide

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HR Intern Cover Letter Example

Writing a cover letter for an internship can be a challenging task. You want to make sure you stand out from the competition and make a lasting impression. To help you get started, this guide provides tips on how to write an effective HR intern cover letter, as well as an example to help you hit the ground running. With these helpful tips, you’ll be able to craft a compelling and successful letter in no time.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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HR Intern Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of HR Intern at [Company]. As a highly organized and self- motivated individual with a strong interest in Human Resources, I am confident I would make a great addition to your team.

With my studies in [Area of Study] and [Number] years of experience in the HR field, I possess a the knowledge and skills necessary to succeed in this role. I am particularly adept at research, writing and editing, communication, and analysis. I am also familiar with the various tools and software used in HR, such as Excel and databases.

In addition to my professional qualifications, I offer excellent interpersonal skills. I am a team player and I enjoy working collaboratively to achieve team goals. I also have a strong sense of responsibility and take my job seriously. I am confident I possess the necessary skills and attitude to help your organization succeed.

I am excited at the prospect of joining [Company] and contributing to its success. Please feel free to contact me at [Phone] or [Email] if you have any questions or would like to discuss my qualifications further. I look forward to hearing from you.

[Your Name]

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What should a HR Intern cover letter include?

A HR Intern Cover Letter should introduce the candidate, demonstrate their qualifications and skills, and outline why they would be a good fit for the position.

The letter should include the candidate’s contact information and a brief description of the job they are applying for. It should also highlight any relevant education and experiences, such as internships or volunteer experiences.

The letter should also emphasize any additional qualifications and skills the applicant brings to the role, such as research skills, communication skills, and an understanding of HR regulations.

Finally, the cover letter should explain why the applicant is passionate about the position and why they would be an asset to the company. It should also include a statement of appreciation for the opportunity to apply.

HR Intern Cover Letter Writing Tips

Writing an effective cover letter is essential when applying for an internship in Human Resources. A well- crafted letter can help you stand out from other applicants, while addressing your qualifications and experience. Here are some tips to create a winning HR intern cover letter:

• Start with a strong opening. A good introduction will capture the reader’s attention and make them want to read the rest of your letter.
• Highlight your experience and skills. Use specific words and phrases to describe your qualifications and experience in the field of Human Resources.
• Customize your cover letter for each position. It’s important to tailor your cover letter to the specific internship you’re applying for, as this will demonstrate your interest and commitment to the role.
• Demonstrate your understanding of the role. Show that you understand the responsibilities of an HR intern and how you can contribute to the organization.
• Include relevant examples. If you have any relevant experience or have completed any courses related to Human Resources, mention this in your cover letter and provide details.
• Use a clear, professional format. Keep your letter concise and use a professional font and layout.
• Proofread your letter. Before you submit your cover letter, make sure to proofread it for any errors and typos.

Writing a strong cover letter can help you stand out from the competition and increase your chances of being accepted for the HR intern position. By following these tips, you can create a convincing and compelling cover letter that will help you land your dream internship.

Common mistakes to avoid when writing HR Intern Cover letter

The cover letter is a critical part of a job application, and for HR intern positions, it’s especially important to make sure you get it right. Writing a strong cover letter could be the difference between your resume being read and not making the cut. Here are some common mistakes to avoid when writing an HR intern cover letter:

• Not paying attention to the job description: The cover letter should be tailored to the job you’re applying for. Make sure you read the job description and highlight any skills, qualifications, experiences, or accomplishments that make you the right candidate for the role.
• Not selling yourself: The cover letter is your chance to prove to the employer that you are the best candidate for the job. Make sure to highlight the skills, knowledge, and experiences that make you the perfect fit for the role.
• Not using the right format: Make sure to use a professional format and have your letter properly formatted and organized. This includes having the correct font, font size, and margins.
• Not using proper grammar and punctuation: Pay attention to the details and make sure your letter is free of typos, grammar errors, and other mistakes.
• Not following up: After you submit your cover letter and resume, be sure to follow up with the employer. This will show your enthusiasm and interest in the role and help you stand out from the competition.

By avoiding these common mistakes and following these tips, you will be able to write a strong and effective cover letter that shows the employer why you are the right person for the job.

Key takeaways

A well- crafted HR Intern cover letter is a key part of any job application. Having the right format and content can make the difference between getting the job or not. Here are some key takeaways to make sure your cover letter stands out:

• Research the company: It is important to have an understanding of the company you are applying to. Doing research on the company will help you to understand their goals, values and culture. This information can help you modify your cover letter to make it more tailored to the company.
• Showcase knowledge: Your cover letter should demonstrate your knowledge of the HR field. Highlight relevant certifications, experiences, academic achievements and skills that you possess that make you a qualified candidate for the role.
• Tailor the letter: It is important to take the time to customize each cover letter to the role you are applying for. This will help you to showcase why you are the best fit for this specific job.
• Keep it concise: Cover letters should be concise and to the point. Aim for no more than one page.
• Include a call to action: End the cover letter with a call to action. This could be a statement like “I look forward to hearing from you soon”.

Following these key takeaways will help you to write an impressive HR Intern cover letter that will make you stand out from the competition.

Frequently Asked Questions

1. how do i write a cover letter for an hr intern job with no experience.

Writing a cover letter for an HR Intern job with no experience can feel daunting. However, having no experience is not a barrier to success; focus on the transferable skills you have learned through past experiences. Highlight any volunteer projects, internships, or other activities that show off your commitment to the field. Demonstrate your enthusiasm for learning and developing as a professional, and highlight your communication and teamwork skills. Show that you are a motivated self- starter and explain your willingness to learn and grow.

2. How do I write a cover letter for an HR Intern job experience?

When writing a cover letter for an HR Intern job with experience, focus on the skills that you have developed in your past roles. Show enthusiasm for the field of Human Resources and explain your experience in the area. Highlight the relevant positions you have had, the various HR systems you are familiar with, and any other accomplishments you have achieved. Demonstrate your ability to work in a team and effectively communicate with colleagues. Make sure to explain why you are the right fit for the role and why you are interested in furthering your career in Human Resources.

3. How can I highlight my accomplishments in HR Intern cover letter?

Highlighting your accomplishments in an HR Intern cover letter is a great way to show the hiring manager what you bring to the table. Explain any certifications, awards, or other achievements you have received that demonstrate your skills in Human Resources. Share your experience with different HR software and systems, and explain how you have used these tools in the past. Additionally, showcase any research projects or initiatives that you have worked on successfully.

4. What is a good cover letter for an HR Intern job?

A good cover letter for an HR Intern job should demonstrate your enthusiasm for the field and highlight your experience and accomplishments. Showcase your knowledge of Human Resources and explain how you have applied it in the past. Make sure to explain your transferable skills and any other qualifications you have. Additionally, highlight any awards, certifications, or research projects you have completed. Make sure to include why you are the perfect fit for the role, and explain your willingness to grow and learn in the Human Resources field.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Hr Intern Cover Letter Examples & Writing Tips

Use these Hr Intern cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Hr Intern Example 1
• Hr Intern Example 2
• Hr Intern Example 3
• Cover Letter Writing Tips

An HR intern is responsible for providing support to the HR department. This may include conducting research, preparing reports, and assisting with recruitment.

To get the job, you need a well-written cover letter that highlights your relevant skills and experience. Use these examples and tips to write an HR intern cover letter that catches the attention of hiring managers.

Hr Intern Cover Letter Example 1

I am excited to be applying for the HR Internship at Data Corp. I am a senior at ABC University, majoring in Human Resources Management. I am confident that I have the skills and experience to be a valuable asset to your team.

I have had the opportunity to gain experience in the HR field through my previous internships at InovaTech and Memorial Clinic. At InovaTech, I was responsible for conducting applicant phone interviews and scheduling qualified applicants for face-to-face interviews. I also took ownership of coordinating logistics of the in-person interviews. I was able to reduce the time-to-hire by 25%. At Memorial Clinic, I revamped the new hire onboarding process. I developed a streamlined, standardized new hire process to ensure that new employees experienced a comprehensive introduction to our company and culture. After implementing the new program, we noticed a 50% increase in new hire satisfaction at the 90-day review. Even better, at the one-year point, these employees reported believing the new hire onboarding process adequately prepared them for success in their new roles.

I am confident that I have the skills and experience to be a valuable asset to your team. I am eager to learn and grow in an HR role, and I believe that Data Corp is the perfect place for me to do that. I look forward to hearing from you soon with more information about the HR Internship. Thank you for your time and consideration.

Hr Intern Cover Letter Example 2

I am writing in regards to the open Hr Internship position at your company. I am confident that I have the skills, experience, and qualifications that would make me the perfect candidate for the job.

I have over three years of experience working in the HR field. I have experience conducting interviews, managing employee files, and creating and implementing HR policies and procedures. I am also familiar with the latest HR software and tools.

I am a highly organized and efficient individual who always strives to achieve the best results. I have a proven track record of success in the HR field, and I am confident that I can deliver the same results for your company.

I am excited to have the opportunity to discuss this position with you in further detail. I look forward to hearing from you soon.

Hr Intern Cover Letter Example 3

I am writing to express my interest in the HR Intern position that you have posted. I believe that this position would be a great fit for me as I have extensive experience in the field of Human Resources and am currently working on my Master’s Degree in Human Resource Management.

I have been working in the field of Human Resources for over 10 years, most recently as an HR Generalist at ABC Company. In this role, I was responsible for all aspects of HR including recruitment, employee relations, training and development, compensation and benefits, employee relations and employee satisfaction. I also served as a liaison between management and employees on various projects and initiatives.

I have also worked as an HR Assistant at DEF Corporation where I assisted with all aspects of HR including recruitment, employee relations, training and development, compensation and benefits, employee relations and employee satisfaction. I also served as a liaison between management and employees on various projects and initiatives.

I am currently pursuing my Master’s Degree in Human Resource Management at GHI University. My concentration is in Strategic Human Resource Management. I am scheduled to graduate in May of next year.

I am confident that my extensive experience in the field of Human Resources along with my education will make me a valuable asset to your organization. I am very interested in the HR Intern position that you have posted and would welcome the opportunity to discuss it with you further.

Hr Intern Cover Letter Writing Tips

1. use the cover letter to introduce yourself.

The cover letter is a great opportunity to introduce yourself to the hiring manager and explain why you’re interested in the position. Start by explaining your education and work experience, and then highlight any skills or qualities that make you a good fit for the job.

2. Showcase your passion for HR

Hiring managers are looking for candidates who are passionate about HR and have a desire to learn. Explain how you became interested in HR and what you’ve done to learn more about the field. For example, you might have read articles, attended workshops or volunteered your time to help out with HR-related tasks.

3. Tailor your cover letter to the job description

The best way to make sure your cover letter is tailored for a specific job is by paying close attention to the details of the position. For example, if you see that an entry-level HR intern opening requires two years of experience in one type of HR function and five years’ experience in another type, then highlight any relevant experience you have in those areas.

If there are any additional requirements or skills mentioned for that job, also list them on your application; this will help make it clear how you can meet their needs.

4. Proofread your cover letter

Proofreading your cover letter is the first step to landing an interview for a HR intern position. As with any position, it’s important to spell-check and double-check that there are no errors in your resume or cover letter. Otherwise, you risk being disqualified before the employer even sees your qualifications.

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Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

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Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Human Resources Intern Cover Letter Example

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You should start your Human Resources Intern cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager." Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and the company. For example, "I am excited to apply for the Human Resources Intern position at [Company Name]. As a Human Resources major with a strong interest in [specific HR area], I believe I can bring valuable skills and knowledge to your team." This approach shows that you've done your research about the company and are genuinely interested in the role.

The best way for Human Resources Interns to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and indicating their eagerness for further discussion. For example, "Thank you for considering my application. I am very interested in the Human Resources Intern position and believe my skills and passion make me a strong candidate. I look forward to the opportunity to discuss my application further." This ending is professional, courteous, and shows enthusiasm for the role. It also opens the door for further communication, which is important in the hiring process.

Human Resources Interns should include the following elements in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager by their name if it's known. If not, use a general greeting like "Dear Hiring Manager." 3. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Body of the Letter: This is where you sell yourself. Highlight your relevant skills, experiences, and education that make you a strong candidate for the HR intern position. Discuss any coursework or projects related to human resources, any previous internships or work experience in HR, and any relevant skills such as communication, problem-solving, or knowledge of HR software. 5. Show Enthusiasm for the Company: Do some research about the company and express your interest in their specific HR practices or company culture. This shows that you're not just interested in any HR internship, but specifically in an internship with their company. 6. Conclusion: Reiterate your interest in the position and your belief that you'd make a strong addition to their HR team. Thank them for considering your application. 7. Professional Closing: Close the letter with a professional sign-off like "Sincerely" or "Best regards," followed by your full name. 8. Postscript: This is optional, but you can add a postscript to highlight an impressive achievement or detail that you want to stand out. Remember, your cover letter should complement your resume, not repeat it. It's your chance to tell a story about why you're interested in HR and why you'd be a great fit for the internship. Be sure to proofread carefully for any errors before sending it.

Related Cover Letters for Human Resources Intern

Beginner human resources cover letter.

Entry Level Human Resources Cover Letter

Fresher Human Resources Cover Letter

HR Assistant Cover Letter

Human Resources Coordinator Cover Letter

Human Resources Generalist Cover Letter

Junior Human Resources Cover Letter

Senior Human Resources Cover Letter

Related Resumes for Human Resources Intern

Beginner human resources resume example.

Entry Level Human Resources Resume Example

Fresher human resources resume example, hr assistant resume example, human resources coordinator resume example, human resources generalist resume example, junior human resources resume example, senior human resources resume example, try our ai cover letter generator.

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Human Resources Cover Letter Example & Guide for 2024

Human resources representatives are the unsung heroes of every company, juggling roles, understanding the ins and outs of workplace dynamics, and ensuring everyone else fits in just right. 

It's like you have this secret superpower to match the right talent with the right role. 

But when it comes to writing a cover letter for yourself, you suddenly get stuck.

We don't blame you. Showcasing your HR prowess in just a few paragraphs isn't a walk in the park. 

After all, how do you condense all those years of people management, conflict resolution, and organizational development into one page?

We’re here to give you the answer. Here’s what we’ll cover: 

• A Stellar Human Resources Cover Letter Example

5 Steps for the Perfect Human Resources Cover Letter

• 3 Essential Human Resources Cover Letter Tips

Let’s dive in!

Human Resources Cover Letter Example

You know just what an outstanding human resources cover letter looks like. 

Now, just follow these steps to write your own :

#1. Put Contact Information in the Header

Kick off your human resources cover letter with your contact details. Pop them in the cover letter's header, just like you would on your resume .

Here's the rundown:

• Full Name. Write down your complete name right at the top left corner of your cover letter.
• Professional Title. List the exact HR role you're eyeing. Remember, the HR head might be juggling applications for varied roles. Be crystal clear to make their job easier.
• Email Address. Go for an email that's both easy to read and professional, like a blend of your first and last name. Leave your teenage email out of this. For instance, [email protected] is a no-go, but [email protected] is spot on.
• Phone Number. Make sure the number you add is correct, and if you're reaching out internationally, include the dialing code in there too
• Location. Just your city and state, or country, will do. If you're eyeing a remote role or planning a move, give them a heads up in both your resume and cover letter.
• Relevant Links (optional). Feel free to drop links to useful websites or social media, like your LinkedIn profile .

Got your details down? Sweet!

Time to add the contact information of the hiring manager who’ll be evaluating you.

Here’s the scoop:

• Company Name. Jot down the name of the company you've got your sights on.
• HR Head’s Name. If you can, find out who's heading the HR department. Look at the job ad, their website, or their LinkedIn page.
• Location. Specify the city, state, and country, especially if they’re global giants. If they have more than one office in your city, you can also add their street name and number.
• Email Address (optional). If you can dig it up, drop it in the HR head's email.
• Date of Writing (optional). Slide in the date you penned down your cover letter. It's all about the finer details!

#2. Address the Hiring Manager

Once you’ve listed all your contact details, make sure your cover letter speaks directly to its reader.

That means skipping the old-school ‘To whom it may concern.’ It's a bit last century.

The right greeting, on the other hand, can make your letter stand out in the right way.

First up, play detective. Dive into the job posting, company website, or LinkedIn page to see if you can find the HR manager's details.

Once you find what you’re looking for, greet them accordingly . Going with "Ms." or "Mr." followed by their surname is a safe bet. But if you're in the dark about their gender or marital status, simply use their full name. Here’s what that looks like:

• Dear Mr. De Vries,
• Dear Loren De Vries,

Hit a dead end in your detective work? No worries. 

You can address your letter to the broader HR team or the company:

• Dear Human Resources Team,
• Dear Recruitment Team,
• Dear Talent Acquisition Department,
• Dear Head of Human Resources,

#3. Write an Eye-Catching Opening Statement

Hiring managers often scan a candidate's application swiftly, sometimes only taking about seven seconds to decide whether it’s worth their attention.

So your human resources cover letter needs to make an impact from the start.

Begin by expressing your interest in the position. Demonstrating your genuine enthusiasm for the HR field or a particular role can pique a hiring manager's interest, making them eager to learn more about you.

Taking the time to research the company can make all the difference here. The deeper your understanding of the organization's culture and objectives, the better you can position yourself as an excellent fit. 

This shows your genuine interest in the job and that you're not just applying left and right in hopes of any job. If you have any notable accomplishments or specific skills tailored to the HR role, leading with that can give you an advantage. 

However, it's essential to keep your cover letter’s introduction short. The objective here is to intrigue the hiring manager enough to make them want to read your entire cover letter, so you shouldn’t give them all the details from the start.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you can go into detail about what makes you the perfect fit for the role.

But don’t just repeat the contents of your human resources resume . This segment of your cover letter is the spotlight moment to elaborate on your HR expertise and the unique skills that you bring to the table. Your goal is to persuade the hiring manager that you’re the most fitting candidate out of the entire pool.

Highlighting your relevant achievements in the world of HR and drawing parallels with the job ad can be a game-changer. For example, if the role requires expertise in talent acquisition, employee engagement, or organizational development, highlight your experiences and skills in these specific areas instead of using a broad-brush approach.

You can also use your human resources cover letter to explain how the company's ethos, organizational structure, and HR challenges align with your professional journey. If you have insights into the company's HR practices, recent initiatives, or the technology stack they use, show them. Your research skills will leave a good impression and do a great job of convincing them you’re right for the job.

#5. Wrap It Up and Sign It

Always end your cover letter with finesse and professionalism to leave on a high note. After all, you want to leave the hiring manager with a lasting impression that’ll make them want to call you for an interview.

In your conclusion, confidently revisit the reasons you're an ideal fit for the human resources position in their company. Reiterate the unique skills or experiences you bring that set you apart from other candidates, and keep a positive attitude throughout.

Then, wrap up with a call to action. By suggesting the hiring manager take the next step, like having a more in-depth conversation about your application, you're increasing your odds of them actually doing it.

Finally, sign off on your human resources cover letter. Pick a respectful closing line and follow it with your full name. Here’s an example:

I'm eager to further discuss how my expertise in human resources aligns with your organization’s goals. Please feel free to reach out to me via the given contact details so that we have the chance to arrange an interview.

If "Warmly" feels a tad too common for your liking, you might consider these alternatives:

• Yours truly,
• Best regards,
• With respect,
• Thank you for your time,

 Essential Human Resources Cover Letter Tips

You've mastered the basics of cover letters! Now, let's fine-tune yours with some key cover letter tips tailored for HR specialists. 

#1. Match Your Resume

When applying for a role in human resources, presentation matters!

If you want to showcase your attention to detail and organizational skills , your cover letter's design and format must align with your resume.

Make sure your text and contact details are neatly arranged, and maintain a consistent font style and size. Also, be mindful of the page margins and line spacing, all while aiming to keep your cover letter within one page .

Or Use A Cover Letter Template Instead

Matching your application got you stressed? 

Try our resume builder and cover letter templates ! 

Designed with hiring managers from around the globe, they blend a sleek, professional look with industry requirements. Grab one, match your resume, and boom—you're all set!

#2. Be Enthusiastic 

Hiring managers appreciate applicants who display a genuine passion for the HR industry, so an enthusiastic tone can set your cover letter apart

That said, while it's great to show admiration for the company you're applying to, remember to keep it balanced. There’s no need to lay on the compliments too thick. What you should aim for is a reflection of your confidence and genuine excitement about the role.

Just remember to stay grounded and don’t sound too confident, or else you might come off as arrogant. Convey your genuine enthusiasm that you’re the right person for this specific HR job, not that you’re the greatest candidate they’ll ever get.

#3. Be Formal

While it's tempting to give your cover letter a casual flair, keep in mind that professionalism is highly valued by hiring managers. There’s nothing wrong with being friendly, but foregoing formality is a huge mistake .

By adopting a formal tone, you’re showing the employer that you’re a serious candidate and that you’re taking the role seriously, too. Even in companies with a casual work culture, this can convey that you respect their ethos and that you’re ready to fit into their environment. 

Just remember, "formal" doesn't mean robotic. Your personality can still shine through, just in a more polished and polite manner.

Key Takeaways

And that’s all there is to human resource cover letters! Hopefully, you’re ready to land that dream HR job in no time.

But before you submit your cover letter, here are some main points from our article:

• Begin your human resources cover letter by detailing both your contact information and that of the HR manager. Your details must be accurate so the HR manager can contact you for a potential interview.
• The introductory paragraph of your HR specialist cover letter should grab the attention of the hiring manager and encourage them to read further.
• In the main section of your cover letter, delve into your most significant achievements and skills that align with the human resources role you're after.
• It's a good strategy to use a compelling call to action towards the end of your human resources cover letter, nudging the hiring manager to possibly call you or set up an interview.
• Keep your cover letter’s design consistent with your resume. If you're pressed for time, consider using a set of our resume and cover letter templates for a harmonized look.

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Free HR Internship Cover Letter Samples

Table of Contents

Securing an HR internship is crucial to achieving your career goals. It allows you to gain practical experience and develop new skills, preparing you for a successful career in human resources. However, before you can land that coveted position, you need to write a compelling cover letter. Such a letter highlights your qualifications and sets you apart from other applicants. That’s where HR internship cover letter samples come in handy.  These templates provide a framework for crafting a standout cover letter that captures the attention of potential employers. In this article, we’ll take a closer look at some top-notch HR internship cover letter samples. In addition, we offer tips on how to tailor them to your specific needs.

Tips for Writing HR Internship Cover Letters

A cover letter is your chance to impress a potential employer and showcase your skills, personality, and passion for the job . If you’re applying for an HR internship, you need to create a cover letter that stands out from the crowd.

Start With a Strong Opening Sentence

Start with a strong opening sentence. Grab the reader’s attention with something unique about yourself or why you’re passionate about working in human resources. For example, “I’ve always been fascinated by how businesses attract and retain top talent, which is why I’m excited to apply for this role.”

Make It Specific

A generic cover letter isn’t ideal. Tailor your cover letter to the specific internship you’re applying for. Research the company’s culture, values, and mission statement so that you can align your skills and experience with their needs. Make sure to mention any relevant coursework or extracurricular activities that demonstrate your interest in HR.

Highlight Your Communication Skills

You may have many skills, but your communication skill is one of the most important as an HR personnel. Showcase your communication skills in your cover letter. As an HR intern, you’ll be interacting with employees regularly. Therefore, it’s important to show that you have excellent written and verbal communication skills.

Highlight Your Passion for the Industry

Don’t forget to show off your passion for the industry. Talk about what drew you to pursue a career in HR and why you’re excited about this internship opportunity. Highlighting your enthusiasm can set you apart from other candidates and demonstrate your commitment to success. Also, be sure to use active language throughout your cover letter to convey confidence and enthusiasm.

HR Internship Cover Letter Samples

This section contains HR internship cover letter examples that can help you to write yours.

HR Cover Letter Example 1

Dear Hiring Manager,  I am excited to apply for the HR internship position at your esteemed organization. As a passionate individual, I believe that this opportunity will allow me to hone my HR skills while gaining valuable experience in the industry.  I have always been fascinated by how organizations work and how they manage their employees’ needs. This curiosity has fueled my desire to pursue a career in HR. And I am thrilled to take the first step towards achieving my goal through this internship.  Throughout my academic journey, I have honed my communication skills through various presentations, group projects, and public speaking engagements. These experiences have instilled in me the ability to convey ideas and collaborate with people, which is crucial for success in any HR role.  In addition, my coursework in psychology and business management has given me an understanding of employee behavior and organizational dynamics. This makes me well-equipped to handle tasks such as recruitment, onboarding, and performance evaluations.  I am confident that this internship will help me develop the practical skills necessary for a successful career. Thank you for considering my application, and I look forward to discussing my qualifications further with you.   Sincerely,  [Your Name]

HR Cover Letter Example 2

Dear [Hiring Manager],  I’m excited to apply for the HR internship position at your esteemed organization. I believe that this opportunity will enable me to learn from experienced professionals while contributing towards achieving organizational goals.  I have always been interested in human resource management, and during my college years, I pursued several courses and internships related to this field. Additionally, I possess excellent communication skills that allow me to communicate effectively with people from diverse backgrounds. I have developed an understanding of how organizations operate, the importance of employee engagement, and how effective communication can foster teamwork and productivity.  I am confident that my enthusiasm for the industry, combined with my skills and experience, makes me a suitable candidate for this internship. Given the chance, I will work tirelessly to exceed expectations and contribute meaningfully towards the growth and development of your organization.  Thank you for considering my application. I look forward to hearing from you soon.  Sincerely,  [Your Name]

Final Thoughts

Landing an HR internship can be a great opportunity to gain practical experience in the field . But before you can secure that coveted position, you need to write an exceptional cover letter. Your cover letter is your chance to showcase your skills and explain why you would be the perfect fit for the role. The HR internship cover letter samples in this article can serve as templates when writing yours.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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HR Intern Cover Letter Example

Sending a cover letter along with your resume is one of the prerequisites to applying for a job. It sets your first impression in the mind of a potential employer. Your HR Intern Cover Letter must ensure to incorporate a suitable and easily understandable format.

Our HR Intern Cover Letter Sample has the potential to surpass the expectation of the employer.

• Cover Letters
• Human Resources

What to Include in a HR Intern Cover Letter?

Roles and responsibilities.

HR Intern Roles And Responsibilities:

An HR Intern is responsible for delivering excellent HR services to the organization’s HR unit. The internship benefits him in numerous ways such as he gets to learn the practical application of the effective HR practices, processes carried out in the HR field; furthermore, he gains an in-depth notion of the labor and employment legislations.

A few of the job duties of an HR Intern are highlighted hereunder:

• Track the progress of the ongoing projects and share the details with the senior officials.
• Develop presentations and excel sheets for the review of the manager.
• Manage crucial departmental documents.
• Provide assistance to the hiring manager in the recruiting process .
• Manage and update the employee database.
• Schedule personal interviews of the selected applicants.
• Draft offer and regret emails.
• Conduct background checks as specified by the manager.
• Participate in training workshops to get an in-depth knowledge of the company’s policies, its HR practices, and processes.

Education & Skills

HR Intern Skills :

• Creativity oriented to recommend improvements in the company’s existing operations.
• Eager to learn technicalities, concepts, and effective human resources practices.
• Outstanding interpersonal and communication skills to interact with the company’s staff.
• Remarkable time management skills to complete the assigned tasks on time.
• Cooperative in nature to assist other interns in resolving the issues faced by them.
• Attention to detail to ensure adherence to the labor laws and company’s policies.

HR Intern Educational Requirements:

• Bachelor’s degree in human resources stream (completed or ongoing).
• Master’s degree in human resources management (completed or ongoing).
• Previous experience as an intern (preferred).
• Competent with Microsoft Office applications and human resource information systems.
• In-depth knowledge of employment terms and labor statutes.

HR Intern Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am writing this application to put forth my suitability for the open position of HR Intern with your organization. As a graduate student, I have gained in-depth knowledge of the field to excel in the role. Please read through the below list of my duties associated with my previous internship job:

• Review the CVs of the prospective job applicants.
• Carry out telephonic interviews.
• Line up personal interviews of the shortlisted applicants with the personnel officer.
• Collect feedback of employees on important subject matters.
• Contact and negotiate with the external vendors.
• Restock the office supplies as and when needed.

I am an analytical thinker and possess a great degree of organizational skills. Therefore, I believe I can perform a wide range of duties with minimal supervision.

Thank you for appraising my job application. I am enclosing my resume to leverage detailed information on my coursework and prior professional achievements.

Warm Regards, [Your Name]

Quick Tips for HR Intern Cover Letter For Non-Experienced Professionals:

Being accurately knowledgeable and staying updated with the latest market developments are worth writing in your cover letter.

You can pay a glance at our HR Intern Resume Sample to craft your resume.

Customize HR Intern Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Human Resources Cover Letters

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Cover Letter Example for Internship

Get hired faster and get inspiration for your own cover letter with our free, expertly drafted cover letter example for Internship. Copy and paste this cover letter example free of charge or alter it with ease in our HR-approved cover letter builder.

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Cover Letter Example for Internship (Full Text Version)

Dear Head of Human Resources,

I am writing to express my interest in the internship opportunity within your organization. Currently in my third year as a Human Resources Management student at the University of Sunderland, I have maintained a 4.0 GPA throughout my academic career.

My coursework has equipped me with the necessary skills to analyze and solve HRM problems, understand the impact of globalization on businesses, and develop proficiency in people and information technology. Additionally, my previous internship experience at BrightEdge Technologies provided me with hands-on experience in various HR functions and the opportunity to work closely with senior HR leaders.

I am particularly excited about the prospect of contributing to the organization's HR policies and procedures during this internship. I believe this hands-on experience will be invaluable in furthering my career in HRM.

I have attached my resume and academic transcript for your review. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the internship requirements.

Yours sincerely, Jin Chun

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Recommendation Letter for Internship: Examples and What Makes a Good One

Early in your career, resumes often don't say much (we've all been there). But with a strong recommendation letter, you'll have the evidence you need to showcase your skills and make your application shine. Yes, you could be one recommendation letter away from landing your dream internship .

A recommendation letter for an internship shows the hiring team that you're serious about the position and willing to go the extra mile to prove you're a good fit. “These letters offer glimpses into a candidate's capabilities beyond what resumes or academic records may reveal,” says Jarir Mallah, Human Resources Manager at the tech company Ling .

We reunited the best tips from human resources professionals, team leaders, and even a generative AI specialist to give you the ultimate guide on how to write an internship recommendation letter.

What is an internship recommendation letter?

An internship recommendation letter is a document that serves to endorse someone based on their personal character or academic performance. It is typically written by a person who knows the candidate well, such as a professor, mentor, or previous employer, and it details the applicant's qualifications, skills, and potential to excel in a professional setting.

“That being the case, the testimony that a candidate has certain hard and soft skills is not met with some second guessing”, says Martin Gasparian, owner of the law firm Maison Law who frequently conducts internship interviews. “As it's written by a highly respected person, I don't have any problem trusting it.”

A strong internship reference letter fills in the gaps that an entry-level candidate's resume might have. It provides personal insights that only firsthand observations can offer, significantly enhancing their appeal to potential employers.

What to include in an internship reference letter?

An outstanding internship recommendation letter focuses on real-world examples so the hiring team can envision how your abilities manifest on a practical level. It can include academic achievements and personal projects, for example.

“A recommendation letter for an internship should corroborate your skills, character, and potential, and confirm your ability to adapt, learn, and contribute in a professional environment,” Mallah says. “It should be specific about strengths , connect these skills to potential contributions you may bring to the role, and share instances where these skills have shone through.”

Put that recommendation letter to work — check out open jobs on The Muse and land your next interview »

How many letters of recommendation do you need for an internship?

The exact number depends on the company you’re applying to, but it’s common to be asked for one to four letters of recommendation. Always check the specific requirements in the internship application—or the recruiter might tell you during the interview process . Sending multiple letters can give a well-rounded view of your skills and character, but ensure each one offers a unique perspective.

How to ask for a recommendation letter

Follow these steps on how to choose the right person to write a recommendation letter and approach them appropriately.

1. Choose the person wisely

Approach someone who knows you well and can speak to your strengths, work ethic, and character. This could be a professor or a mentor who has observed your skills and performance over time. Make sure they have a positive view of your abilities and are in a position to give you a strong endorsement.

2. Ask politely and plan ahead

Writing a recommendation letter takes time, and a polite request shows your appreciation for their effort. Approach the person respectfully and provide ample time for them to write the letter—ideally a few weeks before the deadline.

3. Provide background information

Help the chosen person to write a detailed and relevant letter by giving them information about the internship, your resume, and a summary of your accomplishments and goals. Remind them of specific projects or experiences you’ve shared to help them craft a more personalized and impactful letter.

Recommendation letter for internship: Examples

Having concrete examples can be incredibly helpful in guiding someone on how to write one for you. We compiled some recommendation letter examples tailored to different fields to serve as inspiration and ensure you know exactly what you're asking for.

Marketing internship recommendation letter: Example #1

Dear Recruiter/Hiring Manager/Hiring Team,

I am writing to recommend [Your Name] for the marketing internship at [Company Name]. As [Your Position/Title] at [Your University/Organization], I have had the pleasure of working with [Your Name] for [Duration], during which time they have demonstrated exceptional creativity, strategic thinking, and a strong work ethic.

One of [Your Name]’s notable projects involved developing a social media campaign that increased our engagement by 35% in just two months. Their ability to analyze market trends and craft compelling content is impressive and speaks volumes about their potential in the marketing field.

I am confident that [Your Name] will be an asset to your team and excel in the marketing internship role at [Company Name]. Please feel free to contact me if you need further information.

Sincerely, [Your Recommender’s Name] [Your Recommender’s Title] [Your Recommender’s Contact Information]

Finance internship recommendation letter: Example #2

It is my pleasure to recommend [Your Name] for the finance internship position at [Company Name]. As [Your Title] at [Your University/Organization], I have closely observed [Your Name]’s academic and professional growth over the past [Duration].

[Your Name] has consistently shown a keen understanding of financial principles and a knack for detailed analysis. During their time with us, they successfully led a team in a financial modeling project that resulted in a 15% cost reduction for a simulated company scenario. Their analytical skills, combined with their teamwork and leadership abilities, make them a standout candidate for this internship.

I wholeheartedly endorse [Your Name] for the finance internship and believe they will bring valuable insights and energy to your organization.

[Your Recommender’s Name] [Your Recommender’s Title] [Your Recommender’s Contact Information]

Engineering internship recommendation letter: Example #3

I am pleased to recommend [Your Name] for the engineering internship at [Company Name]. As [Your Position/Title] at [Your University/Organization], I have had the opportunity to supervise [Your Name] in several engineering projects over the past [Duration].

[Your Name] possesses exceptional problem-solving skills and a strong foundation in engineering principles. One of their significant contributions was in a collaborative project where they developed an innovative solution to optimize the efficiency of a mechanical system, leading to a 20% improvement in performance.

Their dedication, technical expertise, and ability to work well in a team environment make [Your Name] an ideal candidate for your engineering internship program. I am confident that they will excel in this role and contribute positively to your team.

Internship recommendation letter template

Not quite there yet? Here's a template you can use to streamline the process.

I am writing to recommend [Your Name] for the [Internship Position] at [Company Name]. As [Your Recommender’s Position/Title] at [Your University/Organization], I have had the pleasure of knowing [Your Name] for [Duration]. During this time, [Your Name] has demonstrated exceptional [skills/qualities], including [specific example or project].

[Your Name] has consistently shown [positive traits such as leadership, creativity, and dedication], which makes them an excellent candidate for the [Internship Position] at [Company Name]. Their [specific skills or experiences] have prepared them well for this opportunity, and I am confident they will excel in this role.

Please feel free to contact me if you need further information.

Make your mark in a process dominated by AI

The more internship testimonial letters, the easier the interview process.

We get it—a lack of experience can make you nervous and feel less prepared compared to other candidates. However, having recommendation letters for internships from established professionals can really boost your chances. These letters can be instrumental in helping employers make informed decisions. So yes, it's definitely worth it!

Once you've got that interview, check out our 30+ Best Tips on How to Prepare for a Job Interview

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Home » Employer Resources » HR Resources » Appointment Letter For Internship

Appointment Letter for an Internship: [with Template]

Internships are valuable experiences for individuals starting their careers and organizations alike. It provides real-world experience for students and graduates, allowing them to apply theoretical knowledge. On the other hand, employers and organizations benefit from the fresh perspectives and innovative ideas that interns bring to the team. One of the most important steps in hiring an intern involves drafting an appointment letter for an internship. This document formalizes the relationship between an organization and an intern. It serves as an official offer of an internship position and outlines the terms and conditions of the internship program. Through this comprehensive guide, we will explore the essential elements of an effective internship appointment letter.

Table of Contents

Appointment Letter for an Internship: Must-Have Elements

An effective appointment letter should be comprehensive, clear, and professional, providing all the necessary information for the new intern. Here are the key elements that should be included in the appointment letter for an internship.

1. Introduction

An appointment letter’s tone establishes the recipient’s impression of the entire document. Maintaining a positive and welcoming tone in the internship appointment letter is essential. Begin the appointment letter with warm greetings and congratulate the candidate on their selection. Express your enthusiasm about their future contribution to the organization. Overall, the document should sound welcoming, providing an overview of what to expect from the internship. 

2. Details of the Job Position

Including the job position details in an appointment letter format for an internship aims to provide specific information about the responsibilities and working arrangements. A detailed job description will help the intern understand their responsibilities and how they fit into the organization. The major elements to include in this section are:

• Internship Title: The internship title should be clearly stated at the beginning of this section. It is crucial to use a title that accurately reflects the nature of the work. For example, using ‘Marketing Research Intern’ or ‘Software Development Intern’, provides more clarity than a generic ‘Summer Intern’ title.
• Start and end dates of the internship
• Expected daily/weekly working hours
• Any flexible hours options, like remote work possibilities
• Requirements for occasional evening or weekend work
• Employment Terms & Relationship: This subsection clarifies the nature of the internship and the legal relationship between the intern and the organization. Begin by specifying whether it is a full-time or part-time position. If applicable, explicitly state if the internship position guarantees a pre-placement offer (PPO) or not upon completion of the program.

3. Compensation Package

The compensation package section outlines the stipend amount and other perks the intern will receive. This information can contribute to the intern’s decision to accept the position. Let us explore the key components of this section:

• Basic Stipends: If the internship is paid, clearly state the compensation amount, payment schedule, and method. However, if the internship is unpaid, it should be explicitly stated to avoid misunderstandings. 
• Internship certificate
• Pre-placement offer (PPO)
• Recommendation letter
• Professional development opportunities
• Free networking events
• Transportation allowances
• Access to company facilities

4. Privacy and Confidentiality Agreements

Protecting sensitive information is crucial for any organization. This section outlines the intern’s responsibilities regarding handling confidential data and intellectual property. Define what confidential information entails within your organization. This may include trade secrets, client data, financial information, marketing strategies, or any other sensitive data the intern may encounter during their tenure. 

5. Terms and Conditions

The terms and conditions section of an appointment letter defines the rules, expectations, and policies. This section is important to mention in the appointment letter, as it helps prevent misunderstandings that could lead to conflicts or disappointments. Here are some key elements that should be included in this section:

• Probationary Period: Explain the duration and purpose of any probationary period at the beginning of the internship. Outline the criteria for evaluation and the process for reviewing the intern’s progress during this time.
• Termination Conditions: State the circumstances under which the internship may be terminated by either party. Specify any notice period required and describe the process for termination, including exit procedures and final stipend payments.

6. Include Offer Letter Acceptance Section (with Timeline)

The offer letter acceptance section is critical to the format of the internship appointment letter. It formalizes the agreement between the organization and the intern. This section should mainly include the following points:

• Instructions on How to Accept the Letter: Provide instructions on how the intern should indicate their acceptance. This could be by signing a physical or digital copy via email or filling out an online acceptance form.
• Deadline: Provide a clear deadline for accepting the offer.
• Contact Information: Include contact details for any questions or clarifications.
• Next Steps: Mention any additional steps required after acceptance, such as background checks or documentation.

7. Closing Remarks

As you close your letter, reiterate how enthusiastic the organization is about hiring the intern. Include information about the next steps in the process, such as orientation dates, required paperwork, or pre-internship preparations. This helps the intern feel prepared and shows the organization is committed to supporting their transition. A statement like ‘We look forward to welcoming you to the [Company Name] team’ can be included in the closing paragraph. 

Sample Appointment Letter Format for an Internship

To illustrate the concepts discussed in this guide, here is an internship appointment letter sample. This template demonstrates how to incorporate all the essential elements into a professional document:       

A well-crafted appointment letter for an internship helps set clear expectations and start the internship on a positive note. In this guide, we have explored the essential elements of an internship appointment letter, from the introduction to the terms and conditions. By including all the elements, you can ensure that both the intern and the company are aligned on the internship’s terms and conditions.  You can also check out our blog on how to hire an intern for expert tips and places to source interns.

Answer: Yes, in some cases, interns have the opportunity to negotiate specific terms of their internship, such as start dates or work hours. However, certain aspects, like compensation or duration, may be less flexible to change depending on the organization’s policies.

Answer: While it is not strictly necessary, including information about benefits in an internship appointment letter can be helpful. It provides transparency to the intern regarding any perks, stipends, or other advantages associated with the position. However, some organizations may choose to address benefits separately or during orientation.

Answer: If there is a possibility of full-time employment following the internship, this can be mentioned. However, it is important not to make a guarantee if the company is not prepared to fulfill it.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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• Resume and Cover Letter
• How to Make an ATS-Friendly...

How to Make an ATS-Friendly Resume - Tips for ATS 2024

15 min read · Updated on May 21, 2024

Here's everything you need to know about applicant tracking systems

We've all been there: you find the perfect job opportunity, customize your resume and cover letter , submit your application to a job listing online, and then pray it will pass the infamous six-second resume review test. Unfortunately, more often than not, your job application is lost in the applicant tracking system - and you're left wondering why the employer or hiring manager wasn't that into you.

What many job seekers don't realize is that 75% of job applications don't get seen by human eyes. Before your resume reaches the hands of a live person, it must often pass muster with what's known as an applicant tracking system.

Below is everything you need to know about applicant tracking systems - and what best practices you can use to optimize your resume to ensure it gets selected.

What is an applicant tracking system?

An applicant tracking system - or ATS, for short - is a type of resume scanning software used by recruiters and employers during the hiring process to collect, sort, scan, and rank the job applications they receive for their open positions.

Why do companies use ATS?

There are some very good reasons why today's companies are so heavily reliant on ATS to narrow their job candidate search. The modern hiring process is more complex than ever before - and not just because there are so many more workers applying for a position. The reality is that most companies lack the resources and time needed to search through every resume submission they receive. By using automated systems, they can free up those resources to focus on their core company mission.

But there are also legal compliance issues that need to be considered. Employment law - and especially laws prohibiting various kinds of discrimination in hiring - need to be followed with care. Many employers understand that one of the best ways to reduce potential bias in the initial stages of any hiring process is to allow unbiased machines to handle some of the work.

The bottom line is that ATS resume scanners provide companies with an automated way to narrow any list of candidates to only those who meet the position's posted qualifications. And it does that in a way that avoids potential discrimination by ignoring characteristics like race, gender, and age. As a result, companies enjoy savings in both time and cost, while optimizing their compliance with existing employment laws.

How do applicant tracking systems work?

The ATS parses a resume's content into categories and then scans it for specific and relevant keywords to determine if the job application should be passed along to the recruiter. Its job is to essentially weed out unqualified applicants, so the recruiter can devote his or her time to evaluating the candidates who are more likely to be a match for the position. In other words, the ATS is apt to put the least-qualified candidates to the bottom of the pile, rather than identify the applicants who are the best fit.

Unfortunately, that means if a resume template is not written and formatted with the applicant tracking system in mind, a qualified candidate can be easily passed over.

How to write an ATS resume

To determine what makes an ATS-friendly resume, TopResume analyzed 1,000 resumes from professionals across the US with at least eight years of experience, to identify the most common resume mistakes that will cause an applicant tracking system to toss an application. The infographic below highlights some of the costliest mistakes that make a resume incompatible with an ATS scan.

If you want to make sure your resume is compliant with an ATS, follow the tips below to write and use an ATS-optimized resume.

Select the right file type for your resume

Contrary to popular belief, a PDF is not the most ATS-friendly file type. While PDF files are the best at preserving the design and format of your resume template, it's not compatible with all ATS software. If you're asked to upload your resume to an applicant tracking system and “PDF” is listed among the file formats you can use, feel free to send a PDF version of your resume. However, if the system does not specify which file types are compatible, play it safe and stick to a Word document in .doc or .docx. Plain-text files are also incredibly ATS-friendly for resumes, but they limit your formatting options and can look unprofessional. 

Since the best resume templates are written with two audiences in mind - the ATS pre-screening your application and the live human in HR who will review your resume content - we recommend using a Word document instead of a plain-text file for your resume file type. This will provide more creative freedom to write an ATS resume that will appeal to a recruiter or hiring manager.

Related: How to Avoid the Top 10 Resume Mistakes That Make Recruiters Cringe

Don't put important details in the header or footer

Not all applicant tracking systems are able to properly read and parse information stored in the header and footer sections of a Word document. In fact, our study confirmed the ATS was unable to identify a portion of the job seeker's contact information 25% of the time. Avoid this same fate by placing important contact details (such as your name, phone number, and email address) outside the header or footer of your resume. 

Optimize your resume with keywords

One of the best ways to ensure your resume is compatible with an ATS is to optimize your resume with the right keywords (also known as keyword optimization). Unlike a “buzzword,” which is typically considered to be a fluffy term such as “proactive” or “self-starter,” keywords represent the soft skills and hard skills you possess and the expertise you've acquired over the years that qualify you for your target job.

If you're unsure which resume keywords should be used, start by collecting three to five job descriptions that represent the type of position you're pursuing. Then, copy and paste the job description into a free word and phrase frequency tool like Online-Utility.org's Text Analyzer , to identify the terms that are regularly used throughout your desired positions. If you possess these skills or qualifications from the job posting, incorporate these terms into your resume.

You should also pay careful attention to the job posting and any description of the position contained in that post. Identify any listed skill requirements, as well as desired experience and educational qualifications. These are likely to be included in any ATS resume scan too, so you'll want to ensure that these keywords can be found within your resume.

When it comes to creating an ATS-optimized resume, you need to think about the frequency, as well as the placement of these relevant keywords throughout your resume. Some applicant tracking systems will determine the strength of your skills based on the number of times a term shows up in your resume (aim to add the term two to three times throughout your resume), whereas others assign an estimated amount of experience for a particular skill based on its placement within the resume. To make your resume truly compatible with any ATS, you'll want to optimize it with both systems in mind.

First, create a “Core Competencies” or “Areas of Expertise” section below your resume professional summary that lists your strongest hard skills and soft skills. If there's a common abbreviation for one of your proficiencies, such as “SEO” (for search engine optimization), include both versions in your resume. Then, pepper these same terms into your “ Work Experience ” or “ Education ” sections, where appropriate, to demonstrate when you leveraged that skill.

Related: Why Soft and Hard Skills Are So Important for Your Resume

Some applicant tracking systems will associate the length of experience for a skill, based on how long you held the job where that skill was leveraged. For instance, if you worked at your past job for five years and you mention that you handled SEO for the company, the ATS will assume you have five years' worth of SEO experience from that job. If a skill is listed on its own - such as within the professional summary or a core competencies section - then the ATS scan will assign a few months' experience for that skill. This is why it's incredibly important to reiterate your skills throughout your entire resume, rather than just in a skill section at the top.

Include a resume headline

Make sure that your resume also includes a headline . This one-line heading should be located right after your contact information and before your summary statement. Companies that use an ATS to screen resumes will typically include the job title in their ATS assessment criteria. To create an ATS-friendly headline, simply:

Identify the job title you're applying for. It should be in the job posting or job description. For example, let's say that you're applying for a position as a Marketing Director. Those two words are keywords that need to be included in your headline.

Identify other key requirements that you may be able to highlight in your headline. It could be something as simple as a requirement that candidates have at least five years of experience in managing marketing teams. Take note of that job qualification since you may want to incorporate it into your headline too.

Create a headline that includes the job title and some descriptive language that helps to immediately identify you as a qualified candidate. If you use our example keywords, your headline might look something like this:

Dynamic Marketing Director with over 5 years of experience in client success

Avoid images, charts, and other graphics

While these may look nice to the human eye, resumes with embedded images become a garbled mess after they pass through the applicant tracking system. For instance, if you insert an image or chart to showcase your key skills, the ATS resume scanner will be unable to read it. If you use a cool graphic to brand your name on your resume, this piece of information will be lost on the applicant tracking system.

Stick to simple bullet points

When used appropriately, bullet points are a great method for highlighting accomplishments and qualifications on a resume. However, if you choose an elaborate symbol for your bullets, your important selling points could get scrambled. Avoid using intricate characters when creating a bulleted list on your ATS-compliant resume. Stick to the simplest options, such as a solid circle, open circle, or square, to ensure your bullet points enhance your resume, rather than make it incompatible with an ATS.

Use a clean resume design with a clear hierarchy

When it comes to your ATS-friendly resume design, less is more. Not only do complex resume designs or unusual formats confuse most applicant tracking systems, but they also annoy recruiters who are accustomed to quickly scanning a resume for specific information that they expect to find in specific areas within the document.

Click on the following link for more tips on how to write a resume that will beat the ATS .

How to create an ATS-friendly resume format

If you want your resume to perform well in an ATS scan , stick to a standard resume format such as a reverse chronological or  hybrid resume . These resume formats use a professional summary section at the top of the document to outline your key skills and qualifications and combine it with a chronological “Work History” section that explains how you've leveraged these qualities to produce results for your employers.

Most applicant tracking systems do a better job at reading and interpreting a reverse chronological or hybrid format, because they rely on chronological data to parse your resume.

As a result, it's in your best interest to avoid a functional resume format at all costs - where the focus is placed on your abilities, rather than a chronological work history.

Make sure your resume sections are easily identifiable

You'll notice that we've mentioned different resume sections throughout this post. There's a good reason for that, of course. Resumes are not like typical prose documents. If your resume is just one long story with different kinds of information spread across one or two pages like an essay, it won't perform well. And, even if it did, no human hiring manager would bother to read it.

To ensure that key details can be found by both the ATS and a hiring manager, separate that information into distinct sections. This helps to provide structure to your ATS resume and makes it easier for machines and humans to quickly scan for the information they want to see. Are you wondering why we said “scan” instead of “ read?”  It's simple: even hiring managers don't bother to read your resume from the first word to the last. Instead, they scan it until they see what they're looking for - and then read that part.

Below is a simple structure that you can use to ensure that your resume satisfies the needs of both the ATS and any hiring manager who sees it:

Contact information : This section goes right at the top of your resume, but not in the header. Remember, ATS systems are not adept at reading information in that area of your resume. Include vital details like your name, location, phone number, email address, and LinkedIn URL. This section doesn't need a label.

Resume headline : We covered the resume headline earlier in the post, so you can find some tips on how to create this attention-grabbing section there. Like the contact section, this requires no label.

Summary statement : This section should be a three to five-sentence elevator pitch designed to capture any hiring manager's attention. You can include keywords in this paragraph that highlight your most vital skills, experiences, and measurable achievements that showcase your potential value to the employer. 

Core competencies: This is where you list the skills that show you're qualified for the position. Depending on the job you're seeking, your skill section may be weighted toward either soft or hard skills - but you should try to include some mix of both. You can label this section “Skills” or “Core Competencies” to ensure that both humans and machines can readily identify its content and importance.

Professional history : Otherwise known as work experience, this labeled section should include your relevant work history dating back 10-15 years. Make sure that you start by listing your most recent position and then list the others in reverse order. For each position you've held, include the company name, job title, dates of employment, and several bullet point examples that demonstrate your achievements in each role.

Education : This section also needs to be labeled and should include the name of the college you attended, the years of attendance, your course of study and degree, and any relevant coursework that you need to show to demonstrate your qualifications. You can also include listings for certifications, continuing education, and other relevant training.

How to run an ATS resume test for compliance

There are two easy ways to determine if your resume is compatible with an applicant tracking system during the job search.

Convert your resume to a plain-text file

Copy the entire content from your ATS-friendly resume, paste it into a plain-text document, and review the results. If the plain-text version is missing details from your original resume, has characters saved incorrectly, or looks disorganized (i.e., the heading for your “Education” section appears in the middle of your work experience), then assume your resume will require editing before it's ATS compliant.

Request a free ATS scan for your resume

Here at TopResume, we offer career advice and a free ATS resume scan as part of our free resume review. When you request a free resume review from TopResume, you'll receive feedback on your resume's content, as well as its ATS compatibility.

The first half of the review offers an objective look at what your resume is doing well and where it's falling short, from both an information and design perspective. The second half of the free resume review shows you exactly what information an ATS will pull from your resume, what information it will be unable to identify and retrieve (such as your name, contact information, most recent job title, and most recent employer), and what top skills and keywords your resume currently ranks for.

If the ATS is unable to identify this important information or thinks you're a fit for a job when you're not, then your ATS resume will need to be further optimized before it passes the ATS compatibility test. Fortunately, our experienced team of resume experts has the expertise you need to help with that optimization and ensure that your resume has what it takes to perform well in an ATS scan.

Click on the following link to watch our latest #OfficeHours video on how to write an ATS resume to beat the bots .

Don't let the ATS stop you from landing your dream job. Get an ATS-proof resume today . This article was originally written by Amanda Augustine and has been updated by Ken Chase. 

Recommended reading:

How to Customize Your Resume for Each Job Application

5 Signs It's Time to Hire a Professional Resume Writer

Words and Phrases to Remove from Your Resume Right Away

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