zoom powerpoint presentation mode

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Using Powerpoint Presentation Mode with Zoom

If you are in the habit of accessing your notes from the   Powerpoint   presenter view, you may find it hard to do while Zooming   because you end up displaying your notes along with the slideshow. Here’s how to do that in Zoom.   Note that these instructions are for folks wih just one screen.

Zooming in Presenter View

To view in Presenter View while presenting in Zoom, you will need to:  

• Click on Presenter View in the menu ribbon at the top of the screen.  

The presentation will look like this:  

  The notes appear in a pane on the right. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:  

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.  

Then, when you share screen in Zoom, go to the Advanced tab:  

Here you can choose to share a Portion of Screen. When you choose this option, you can draw a rectangle around the part of the screen you want to share. Switch back to PowerPoint. Position the rectangle over the presentation and drag the corners to resize to fit completely. It will look like this:  

The green box is what's being shared. You can see your notes, the next slide, and what you look like on Zoom if your webcam is on.  

How-To Geek

How to screen share a powerpoint presentation in zoom.

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Google patches another zero-day vulnerability in chrome, why you need a longer password, quick links, grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

How to Present PowerPoint Slides in Zoom

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Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

• Open your PowerPoint presentation.
• Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

• Press the Esc key on your keyboard to exit the slideshow after your presentation.
• Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

• Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

• Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

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How to Present on Zoom: Google Slides and Powerpoint Presentation Guide & Tips

Presenting in front of your peers and superiors has to be one of the most daunting tasks ever. You’re never quite sure about the feedback you’d be getting, which only adds to the tension. However, in this pandemic season, the task of presenting has somehow gotten even more challenging. There are a lot of technical hurdles to overcome, which can seriously take the winds out of someone’s sail — especially if they are not very experienced on the matter.

Zoom, of course, has been the most popular video conferencing application over the last few months and offers a plethora of tools to put our minds at ease. Today, we’ll take you through all of them and even give you a couple of pointers to improve your presentation in Zoom.

Related: Awesome Halloween Zoom Backgrounds To Download

What is Zoom Screen Share and why is it important?

Screen Share is one of the most used and most important features of Zoom. It allows you to demonstrate your thoughts, give your peers a glimpse of your ideas. You can either share an application window, your entire desktop, or even a whiteboard — the possibilities are limitless here.

You can also start a screen sharing session without jumping through hoops of creating a separate meeting. Simply click/tap on the ‘Share Screen’ button in the Zoom client — both PC and mobile — and you’re good to go.

Related: How to use Zoom Filters

Remember you’ll need a sharing key or meeting key for this to work. If you don’t have access to either, you must share your screen while you’re in a meeting.

To share your screen during a meeting, first, log in with the appropriate credentials and start a meeting. Then, hit the ‘Share Screen’ — ‘Share’ while on mobile — button right in the middle of the meeting options panel and what you want to share with the class.

We’ve covered the topic of screen sharing on Zoom quite extensively in a separate article. So, be sure to check that out .

Related:   What Does Pin Video on Zoom Mean? Do They Know If You Pin a Video?

How to present a Powerpoint PPT in Zoom?

Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It’s been on our computers for ages and it’s likely to stay put for a considerable amount of time.

With that said, Zoom doesn’t straight up give you the option to load the Microsoft Office component in the application. Still, there’s a pretty straightforward method of presenting in front of the class.

Related: 50+ Best Zoom Games

You can achieve the desired results with the help of Zoom’s Screen Sharing feature — yes, the bit we covered in the previous section. It simply allows you to pick a window of your choice and share it with the class.

What’s even more awesome is that the participants could even pitch in and share their thoughts if they see fit. Alternatively, you can also share your entire desktop screen, which is the best way to get more screen real estate.

With the basics out of the way, let’s see how you can present a slide on Zoom.

Related:   Zoom Error Code 3113 Fix

1. Create a separate slideshow window

If you have a traditional single-screen setup, this is the only guide you need to concern yourself with. The methodology is split into two bits — one: PowerPoint and two: Zoom.

First, open up Microsoft PowerPoint and pick the slide you want to share. Now, click on the ‘Slide show’ tab and hit ‘Set Up Slide Show.’

Then, select ‘Browsed by an individual (window)’ under ‘Show type.’ Hit ‘Ok’ to confirm.

Finally, switch to slide show mode by clicking on the ‘Slide Show’ tab and selecting either ‘From Beginning’ or ‘From Next Slide.’

This would open a slide show window, separately. If you do not want to show the slideshow in a separate window, all you have to do is skip the previous step — ‘Browsed by an individual (window)’

2. Present PPT on Zoom

Now, go back to your Zoom meeting and click on the ‘Share Screen’ option.

Now that the PPT has been launched in a separate window, you can easily select that window on the next screen and commence the slideshow. Click on ‘Share’ to begin.

Here’s how it’d look:

How to present using Google Slides on Zoom?

If Microsoft PowerPoint is a little too heavy for you, you could always opt for Google’s adequately powerful alternative called Slides. It allows you to create interesting yet simple presentations and share as you see fit. Of course, it also needs Zoom’s Screen Share feature to work as intended, which, at this point, should feel pretty natural to you.

Related: How to Mute on Zoom

1. Use Presenter View

Now, if you want a more immersive experience and also keep track of the notes you might have, we recommend using the ‘Presenter View.’ With the View enabled, Google Slides would create a separate window for all your notes, which only you’d be able to see. The main presentation window, on the other hand, would remain clutter-free and free from distractions.

To use the ‘Presenter View,’ first, you simply need to go to your presentation page, click on the little downward arrow right next to the ‘Present’ button at the top-right.

Now, hit ‘Presenter View.’

As soon as you click that button, you’ll get a separate space for all your notes, while another clean window would appear for slideshows.

2. Use Zoom to present

Now that the windows have been separated, you can easily use Zoom to present the slideshow window. While in a meeting, click on the ‘Share Screen’ button and select the browser window with Google Slides on top.

Finally, hit ‘Share’ to start the screen-sharing session.

Some tips for a successful presentation

As we’ve discussed, presenting is one of the most daunting tasks in the world for most, even virtually. The techy jargon often only adds to the tension, making many people dread the sessions, even when they are completely prepared. Below are some basic handy tips for your next presentation.

Related: How to annotate on Zoom

1. Master your craft

Knowing the material is always the best way to prepare for a hectic presentation. If you know what you’re presenting and have complete faith in the report, you’re ought to do exceptionally well. However, when it comes to Zoom presentations, knowing just the material isn’t enough. You also need to make sure all your components are in order and you’re presenting with confidence.

Try a couple of dry runs, see if your presentation is working just as it’s supposed to. Practice the pitch if you have to. Checking all of these boxes would improve your chances of success, remarkably.

2. Dress for the occasion

When you’re not forced to present in a swanky conference room, it’s not difficult to lose track of the dressing etiquette. However, you must remember the scale of your presentation and try your best to look the part. Wearing a perfectly ironed shirt and fitted trousers would not only impress your peers and superiors, but it’ll also instill a sense of confidence in you.

Related: How to see everyone on Zoom

3. Create a quiet environment

Zoom is quite capable of filtering some noise out of video chats. However, it doesn’t have the quality to cancel out everything you throw at it. So, before you start a video conferencing session and go about your presentation, make sure you’re in a relatively quiet environment. There can be a bit of noise, here and there, but make sure your subtle points aren’t drowned by some rogue barks from the street below.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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Presenting with PPT and Presenter View While Sharing to Zoom

When presenting slides using PowerPoint in Presenter mode where your slides are big on the screen that students can see in the room and your notes are shown on your built-in laptop screen, PowerPoint is changing your display settings. This change happens as you start your slideshow - you may have noticed some blinking video on your laptop screen as the show starts and this hints at the changes happening with your laptop’s display settings.

This is great for poise when teaching in the classroom, however, if you start your screen share in Zoom before you start up your slides, you may end up sharing the wrong content to Zoom. Here are two ways to share the right content every time to Zoom.

Option 1: Start using your computer in extended / separate display mode first , then load content and share via Zoom. If you go this route, you may be signing up for moving windows between two displays as well as a little more setup the next time you are in the classroom. This approach is more advanced, but is recommended for those who have different content to share and don’t mind the extra navigation and production steps.

• Connect your laptop to the presentation system
• This will likely result in an empty/blank background on the projected screen - you may or may not recognize the background image.
• Open all content you intend to present, (websites, your Canvas course site, and any video content.)
• Move content to this 2nd window if you want it to be shared via Zoom and seen in the class.
• Open PowerPoint slide deck you intend to present
• In Zoom, Share Desktop/Screen 2. 
• Start your slideshow in PowerPoint in Presenter mode

Option 2: Start your slideshow first in presenter mode, then navigate to Zoom to screen share Desktop/Screen 2 . This requires some knowledge of how to switch between open applications when they are in full screen mode and may require some practice. 

NOTE: Windows 11 has recently been released and moving between open applications has changed. Extra practice is encouraged if you have this newer system.

• On a Mac, try using Command-Tab to use a quick switch menu. Hold Command and keep tapping Tab until the Zoom icon is highlighted.
• In Windows, try Windows-Tab to show all open windows. Click on the Zoom meeting window.
• In Zoom, Share Desktop/Screen 2.* It should show your slide, full screen.

If desired , click and drag any Zoom windows back to your laptop screen. This may include the meeting control bar and/or the thumbnail video of other participants in the call.

*Alternative for those only sharing slides : When you navigate back to Zoom, you can also choose the PowerPoint window that shows your full-screen slide. The benefit is that when you end your presentation in PowerPoint, Zoom loses what it had permission to share and it will also end the Screen Share.

Thank you to Noah Holm , Academic Technologist for the Office of Classroom Management, for his expert advice in the writing of this post.

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PowerPoint presenter view in Zoom—with one monitor

Are you teaching remotely using Zoom? And you only have one monitor? Do you miss using PowerPoint presenter view in your classroom?

PowerPoint presenter view

This is what presenter view looks like. When you have a computer screen and a projector (or a second monitor), this is the view on your computer screen, and the slide alone shows on the projector (or second monitor). In this presenter view screen, you can see your next slide on the right, and right below that are any notes you’ve entered for the slide your audience is currently viewing. Under the currently-viewing slide are a few tools: pen/pointer, see all of the slides in your presentation (handy for jumping around your slides), magnifying glass for zooming in on a part of your slide, and black out the slide you are showing. Click the 3-dot icon for a few more options.

While you have all of those nifty tools at your disposable, this is what your audience sees projected on the screen.

To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the “Use Presenter View” box.

If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

Using single-monitor PowerPoint presenter view with Zoom

To use presenter view with Zoom, it’s easy with two monitors. All you need to do is share the screen with the slide on it.

However, if you only have one monitor, you probably don’t want to share your entire presenter view screen. Good news. You don’t have to. You can choose to share only the slide portion of your presenter view screen.

In Zoom, click on Share Screen, then select the Advanced tab.

Then click Portion of Screen, and click the Share button.

A green box will appear. Whatever is in the green box is what your Zoom audience will see. Click and drag the bar at the top of the box to move it. Click and drag the sides/bottom/corners to resize it.

Zoom will remember the box size and location from session to session.

Before closing your PowerPoint presentation, stop sharing. If you don’t, when you close your PowerPoint, whatever is inside that green box will appear to your Zoom audience. When I closed my PowerPoint just now without stopping my Zoom screen share, my email was inside the green box – viewable to everyone who was in my Zoom room. Fortunately, I was the only one in my Zoom room, so no harm done. When you are done sharing, always stop sharing before doing anything else. As an added precaution, close all programs you are not going to be using before starting your Zoom session.

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1 thought on “ PowerPoint presenter view in Zoom—with one monitor ”

Perfect timing, Sue. I was JUST struggling with this trying to manage my single screen (eg, propping my cell on a soup can to record ppt on my monitor) and your step-by-step instructions streamlined the process. Thanks!

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How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

• Change the Style of Your Bullet Points and Stand-out from the Crowd!
• 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
• How to Reduce the Size of Your PowerPoint File? The Perfect Method!
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• Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

How To Present Powerpoint On Zoom

• How-To Guides
• Software Tutorials

Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

• Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
• Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
• Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
• Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

• Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
• Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
• Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
• Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
• Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
• Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
• Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

• Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
• Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
• Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
• Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
• Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
• Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
• Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
• Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

• Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
• Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
• Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
• Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
• Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
• Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
• Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
• Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

• Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
• Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
• Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
• View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
• Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
• Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
• Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
• End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

• Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
• Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
• Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
• Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
• Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
• End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
• Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

• Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
• Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
• Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
• Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
• Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
• Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
• Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
• Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
• Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
• Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

• Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
• Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
• Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
• Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
• Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
• Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
• Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
• Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
• Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

• Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
• Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
• Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
• Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
• Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
• Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
• Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
• Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
• Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
• Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
• Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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Use zoom for PowerPoint to bring your presentation to life

If you would like to make your presentations more dynamic and exciting, try using zoom for PowerPoint .  

To add a zoom, go to Insert > Zoom .

To summarize the entire presentation on one slide, choose Summary Zoom

To show selected slides only, choose Slide Zoom

To show a single section only, choose Section Zoom

When you create a zoom in PowerPoint, you can jump to and from specific slides, sections, and portions of your presentation in an order you decide while you're presenting. 

Note:  See the Requirements table below regarding which versions of PowerPoint support the features described in this article. 

Summary zoom 

A summary zoom is like a landing page where you can see the pieces of your presentation all at once. When you're presenting, you can use the zoom to go from one place in your presentation to another in any order you like. You can get creative, skip ahead, or revisit pieces of your slide show without interrupting the flow of your presentation.

Create a summary zoom

Go to Insert > Zoom .

Select Summary Zoom .

The Insert Summary Zoom dialog box opens.

Select slides you want to include in your summary zoom. These become the first slides of your summary zoom sections . To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

If you already have sections in your presentation, the first slide of each section is preselected by default. If you don't want to include certain sections in your zoom, deselect them. Then, if you want PowerPoint to get rid of any sections you didn't include in your summary zoom, clear the check box next to Keep unused sections in your presentation . Don't worry—the slides in the sections you're discarding will still be part of your presentation.

Once you've selected all the slides you want to use for your summary zoom, select Insert . Your summary zoom is created, and it appears as a new slide just before the first slide you included in your summary zoom.

Add or remove sections from your summary zoom

Once you've created a summary zoom, you might still want to add or remove sections of your presentation. If you've made changes since first making your summary zoom that you want to capture, you don't have to start from scratch—just update your summary zoom.

Select your zoom, and then select the Format tab on the ribbon.

Select Edit Summary , choose the sections you want to have in your summary zoom, and then select Update .

Note:  You won't be able to add or remove sections from your presentation in this view, just from your summary zoom.

A slide zoom can help you make your presentation more dynamic, allowing you to navigate freely between slides in any order you choose without interrupting the flow of your presentation. They're a good option for shorter presentations without lots of sections, but you can use slide zooms for lots of different presentation scenarios.

Slide zooms help you drill down into multiple pieces of information while feeling as though you're staying on the same canvas.

Create a slide zoom

Select Slide Zoom .

The Slide Zoom dialog box opens. Select the slides you want to use in your slide zoom.

Once you've selected all the slides you want to use, select Insert .

An item for each slide you selected in step 3 is added to the slide. Select each item in turn and drag to arrange them on the slide. 

Tip:  If you want to, you can create a slide zoom quickly by simply selecting the slide you want from the thumbnail pane and dragging it onto the slide you'd like to have your slide zoom on. This way, you can create slide zooms and change them quickly, and arrange them however you like simply by clicking and dragging.

Change the preview image of your slide zoom

Your slide zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

Select Change Image to choose a new picture from the web or your PC to use instead of the thumbnail.

Choose or search the web for the image you want. When you've selected the image you want, select Insert .

You can also choose various looks for your zooms from Zoom Styles —you can change the border, add visual effects, or pick from any of the border and effect combinations in the gallery.

Section zoom

A section zoom is a link to a section already in your presentation. You can use them to go back to sections you want to really emphasize, or to highlight how certain pieces of your presentation connect. To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Create a section zoom

Select Section Zoom .

Select the section you want to use as a section zoom.

Select Insert . Your section zoom will be created.

Tip:  If you want to, you can create a section zoom quickly by simply selecting the section name you want in the thumbnail pane and dragging it onto the slide you'd like to have a section zoom on.

Change the preview image of your section zoom

Your section zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

More zoom options

Zoom for PowerPoint truly lights up when you make it your own. Select the Format tab of the ribbon to get to the Zoom Tools , which you can choose to create just the look and feel you're going for when you present.

Choose to return to the home page or continue through your presentation

If you want to return to the zoom slide after viewing sections or slides in your summary, slide, or section zoom, make sure the Return to Zoom check box is selected. If you want to move on to the next slide after viewing part of your zoom, uncheck it.

(If you're working with a summary zoom or a section zoom, you'll return to the zoom slide by default when you're presenting after going to the section. If you're using a slide zoom, you'll move on to the next slide by default after viewing your slide zoom.)

Make the background of your zoom transparent

Another way you can change the look of your zoom is by choosing to adopt the background of the slide where your zoom lives to make the zoom almost indistinguishable from the main canvas while you present. Select Zoom Background to make your summary, section, or slide zooms blend in to their home slide.

In the Zoom Styles group, select Zoom Background . The zoom will adopt the background of the home slide.

Change the transition options of your zoom

By default, your zooms will use the zoom transition when you present, which is what helps make the zooms feel so lively. However, if you don't want to use the zoom transition, or if you want to change the duration of the transition, you can do so.

In the Zoom Options group, make sure the box next to Zoom Transition is checked if you want to use the zoom transition when presenting your zoom.

If you don't want to use the zoom transition when presenting, uncheck the box next to Zoom Transition .

To change the timing of the zoom transition, use the up and down arrows next to the Duration indicator to change how long the zoom transition lasts.

Requirements

See the following table for details on the minimum version numbers required in PowerPoint to create or play zoom links.

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10 Hidden Zoom Features That Will Take Your Meetings To The Next Level

In March 2020, numerous businesses had to either close down or go remote in the wake of the COVID-19 pandemic. Those employees who went remote soon became familiar with a little app called Zoom. There were plenty of other platforms where people and businesses could host virtual meetings, such as Skype and its many alternatives like Viber and ooVoo . However, Zoom cornered the market during this stressful time, allowing people to continue to communicate with one another while working at home instead of at an office. It kept many organizations afloat, and even though many businesses can now return to the office, Zoom remains a valuable resource. 

With employees realizing how effortlessly they could get their jobs done at home, many individuals keep working remotely, at least part of the time. Still, it's not just workers using Zoom — friends can play games with one another digitally or use it for casual gatherings.

All of this keeps Zoom chugging along, but even though many undoubtedly still use the software on a regular basis, it's entirely possible they're not using it to its fullest extent. As is the case with many apps, Zoom has a bevy of hidden features that make your life easier. It's understandable if you've never opened the platform outside of needing to attend a meeting, but if you browse around, you'll be able to implement the following tips to make virtual meetings flow more smoothly. 

Add a profile picture

It's possible you already have a profile picture on your Zoom page if you sign in automatically through your Gmail account. In that case, your picture on Zoom will be whatever it is for your Google account, but when you don't have a picture in Gmail already, it'll simply appear as a blank box on Zoom. You may want separate pictures for both accounts or need to upload something from scratch, and in either case, you can sign into your Zoom portal and select Profile.

This will bring you to a page where you'll find all of your personal information, such as your name. There should also be a picture frame with a pencil icon in the corner. Click the pencil, and you'll be able to select a photo from your device to upload. You can crop as needed and then save it so that your profile picture is whatever you desire when logging into Zoom. 

This is great for work meetings where you want to be certain you're giving off a professional aesthetic at all times. Plus, you may be able to touch up any photos if you use Zoom on a mobile device with Galaxy AI, which enhances images through telephoto mode . 

Put a PowerPoint as a background

When you log into Zoom, people who are also on the call will be able to see your background. In case you don't want them to see how you live, you can blur the background so that only you are in focus. You can also apply a virtual background so that it looks like you're in a flower painting or out in the wilderness. For business meetings, it's probably best to keep things professional, and if you're the one giving a lecture or presentation, you can benefit greatly by turning a PowerPoint presentation into your background so that people can see the slides directly from screen share. 

After you select Share Screen, you can go to the advanced features to find the option to use PowerPoint as Virtual Background. Select the file from your documents, and the presentation will be uploaded automatically that you're able to scroll through using the arrow icons at the bottom of the slide. An image of you should still be visible on the screen so that others on the call can see you speaking. 

Using a PowerPoint as a background allows you to maintain a professional appearance while expertly delivering all of the information you need to give. And once you become familiar with a litany of helpful Microsoft PowerPoint shortcuts , you'll no longer dread having to make slideshows for work. 

Utilize breakout rooms

Zoom has so many advantages, but it can become cumbersome if you have to get on a call with dozens of other people. It becomes unwieldy quickly if multiple people want to talk or have questions. There are ways around this so that you can get more work done, such as using Zoom Focus Mode to hide distracting participants . If it would be prudent, you can also bring in breakout rooms so that not everyone is in the same space at the same time. 

Anyone who's a host or co-host of the Zoom meeting can create breakout rooms before the meeting even begins. You can produce multiple breakout rooms for a single meeting and even assign which people go into which room when it's time to leave the main chat (although you can also let each individual member select their breakout room if that would be more popular). Additionally, there are options for bringing everyone in breakout rooms back into the main channel after a set amount of time, and you can rename rooms and move people around. 

Breakout rooms are a great feature to have for teachers and professors. The facilitator can have the main chat to provide a lecture and then send the students into breakout rooms for more individualized discussions. At the end of the class, the teacher can bring everyone in to finish the lesson. Suddenly, having to host a sizable group no longer seems as daunting. 

Activate live captions

Some of us can't watch television without subtitles, and anyone who finds themself in that situation may benefit from utilizing closed captioning during Zoom calls. Anyone hosting a meeting has the option to set up closed captioning for everyone on the call, which they can do by selecting Settings and then going to Meetings. There will be the option for In Meeting (Advanced), and you should find the tab for automated captions. You can also find captioning options in the desktop app by visiting the Settings menu and finding the Accessibility tab.

After enabling it, you can click the pencil icon, and it will present a long list of languages you wish the captions to appear in. In the event someone in the meeting doesn't wish to see the captions, they can turn them off manually just for themselves. 

However, the real question many might have is just how accurate these captions will be. Naturally, software trying to detail what people say on the fly isn't always perfect, but reported estimations suggest the captions are accurate roughly 80% of the time. This can vary depending on how much people on the call enunciate and whether there's any background noise. It's not perfect, but it can still help immensely for those who'd like some extra assistance, especially if you're looking at another screen and aren't necessarily seeing someone physically move their lips. 

Use the vanishing pen

Previously, we pointed out how to share a PowerPoint presentation to better showcase what you want to say. However, you may require even more interaction to get your point across, and this is when it helps to annotate your shared screen. Once you enable annotation, you'll see various tools at the bottom of your screen, such as Draw and Text, which allow you to doodle or write things directly onto the screen, provided you're the one who began the shared session in the first place. 

There's also an Eraser option within the annotation toolbox, but it can become troublesome quickly if you constantly have to erase what you just wrote. Instead, you may be better off using the vanishing pen. Under the Spotlight feature, you can select Vanishing Pen from there. This will allow you to draw all over your screen, and the doodles will automatically delete after a few seconds. This allows you to highlight certain areas of the screen or bolster a point without worrying about the screen becoming too cluttered. 

Of course, if you don't want to use the vanishing pen or forget to activate it, you can always delete any annotations from your screen by selecting Clear, which will remove everything. 

Use reactions

Even in a Zoom meeting, hosts need to exert a semblance of control. People may naturally have questions or want to state their own opinions, but a meeting can quickly spiral out of control if there's no order. As such, it's a good idea for the administrators to allow for reactions so that people can offer their input in a more low-key manner. 

While hosts can enable reactions, you can also set them up for your own personal use by clicking Meeting and then In Meeting (Basic). That tab will have a section for Meeting Reactions, which you can enable and gain access to several different emojis, including clapping hands, party popper, and thumbs up, among others. That way, if the meeting's host needs to get a quick glimpse of whether people on the call approve an idea, everyone can send a thumbs up emoji so that it doesn't become a massive roll call. 

There's also a way to make yourself known if you have a question. The Reaction tab should have an option to Raise Hand. This will make a hand icon appear next to your name. The individual speaking should ideally see that and will know to give you the floor when it's appropriate. Again, it's a good way to participate without a bunch of people talking over one another. 

Enable HD video

You want to portray yourself as a true professional for any Zoom meeting. Even if you only use Zoom to catch up with friends who live far away, it's a nice idea to let them actually see you, which can be tough if your laptop or smartphone cameras make you appear blurry. You don't need to automatically upgrade your devices to get better video quality, as there's a potential way to upgrade this through settings. 

The features available to you will vary depending on what type of Zoom account you have. For example, you can access Standard HD (720p) as long as you at least have a Pro account. However, to access Full HD (1080p) video, you need to have an Education, Business, or Enterprise Zoom account. Either way, you can adjust this by going into Account Settings and selecting Meeting. You should find Meeting-HD Video Quality underneath In Meeting (Advanced), and you can enable either Standard or Full HD depending on what level you're at. 

Bear in mind, you'll need a certain amount of bandwidth for either option to be viable. This should go without saying, but you should be in a location with a reliable internet connection so that your video quality doesn't phase in and out.

Send video messages

Zoom isn't only useful when you need to host a virtual meeting. Zoom is actually one of several apps you can use to turn your iPhone into a webcam , recording yourself independently so that you can send the clip as a standalone message later. Emails or messages over Slack can come across differently in terms of tone, but a video allows you to show off more personality while still giving you the time to consider what you want to say before sending it to the intended party. 

Under the More option in your Zoom window, there should be something labeled Record. This allows you to record yourself from your computer or smartphone screen. You can still adjust your virtual background in this instance, so if you would like a PowerPoint or some other background to get your point across, that's still feasible. When you're done, you can select Stop, and it'll end the recording. Once you close out of Zoom entirely, the file will automatically save to your computer, similar to how an entire meeting gets saved by default if you choose to record that. 

With the file saved onto your device, you can then send it to whoever you need to in order to provide a more personalized touch. Zoom also makes it easy to record an audio message if you only want to send your voice, which may be more desirable if you need to send something when you're away from home.

Mute audio automatically

Many people experienced a drastic learning curve when they first had to use Zoom at the start of the pandemic lockdowns. This resulted in a new genre of YouTube video – the Zoom fail. This entailed housemates entering the frame when they weren't fully clothed or people accidentally saying something when they believed they were muted. These clips are hilarious to watch, but you don't want to wind up on any compilations yourself, so it would be best to familiarize yourself with features to avoid doing something embarrassing while the call's being recorded. 

A good way to do this is to set it up automatically to mute yourself when signing into a Zoom call. This is something you should do in advance of a call by signing into your Zoom profile and clicking Settings. From there, you'll want to go to Audio, and there will be a box stating, Mute my microphone when joining a meeting. With the box checked, you no longer have to worry about you or someone you live with saying something you don't want others to here because you got accepted into a Zoom meeting earlier than anticipated. 

A similar option exists if you want to disable video when first joining a meeting. Naturally, you can unmute yourself and turn on video once you're in the meeting, but those extra few seconds to put yourself together before revealing yourself to coworkers can bring a huge sense of relief. 

Improve audio

In addition to looking your best on Zoom, you also want to be certain people can hear you adequately. There are several ways to achieve this outside of the app, such as using a high-quality microphone and ensuring you have a stable internet connection. You can also alter your microphone's setting directly within Zoom, such as increasing or decreasing the audio level from the mic. However, you don't want to invest in extra equipment, there's still a way to enhance your Zoom's audio just through your computer's input. 

Your computer and smartphone have microphones built in, so you can go into Settings and select Audio from a variety of options. From there, you can adjust how loudly you hear other people and how much they can hear you. A good choice is to click the box for Automatically adjust microphone volume. This ensures you're heard at the proper levels for everyone in attendance. Within this setting, you can also adjust background noise levels so that something like a fan running in your living room is suppressed and doesn't affect your speech levels. 

This is honestly just the beginning of what Zoom's capable of. While you should keep things professional for business meetings, Zoom has plenty of fun features, too, such as adding hair and lip color effects when you're able to get a little goofy. 

Recommended

3 Ways to Zoom a PowerPoint Slide in Presentation Mode

Giving presentations with PowerPoint slides is common in business settings. However, small text and details on slides can sometimes be difficult for audiences to see. Fortunately, PowerPoint has easy zooming features to magnify parts of slides during presentations. Here are 3 simple methods to zoom in on PowerPoint slides while presenting.

1. Use the Magnifying Glass Icon

2. set the zoom level beforehand.

To preset zoom levels:

3. Use Zoom Slides

For more advanced zooming, use the Zoom Slide feature. Zoom slides act like slide thumbnails that you can click to “zoom in” on.

Now when presenting, you can jump between slides in any order by clicking the zoomed slide thumbnails. This lets you dynamically zoom to important information.

Presentation Zoom Tips for Engaging Audiences

2. Use Subtle Transitions – Harsh zoom transitions are distracting. Apply subtle PowerPoint transitions so zooms are smooth.

3. Focus on Key Points – Don’t zoom randomly. Deliberately highlight important figures, stats, or paragraphs.

5. Use a Remote – Remotes allow easy zoom navigation without having to return to your laptop.

Why Zooming Improves Presentation Delivery

Zooming strategically improves the delivery of your presentation in 3 key ways:

1. Engagement – Seamless zooming grabs and holds audience attention during key moments. This boosts information retention.

2. Clarity – Magnifying tiny chart labels, values, and notes makes details clearer for the audience. This prevents confusion.

About The Author

Vegaslide staff, related posts, how to create door opening animation in powerpoint, powerpoint tips for preparing a professional presentation, how to create a custom template in powerpoint, how to reference a powerpoint.

How to Zoom in PowerPoint while Presenting: Expert Guide

Have you ever wanted to zoom in on a specific part of your PowerPoint slide during a presentation to emphasize a key point or show more detail? Zooming in PowerPoint is a useful technique that allows you to temporarily enlarge a portion of your slide, making it easier for your audience to see and understand the content you’re discussing.

In this article, we’ll walk you through the step-by-step process of how to zoom in PowerPoint while presenting.

Understanding the Zoom Feature in PowerPoint

PowerPoint’s Zoom feature is a built-in tool that enables you to magnify a specific area of your slide during a presentation. This feature is particularly helpful when you want to:

• Highlight important information
• Show intricate details or small text
• Focus your audience’s attention on a specific element

The Zoom feature is available in PowerPoint 2010, 2013, 2016, 2019, and PowerPoint for Microsoft 365 . Regardless of your PowerPoint version, the process of zooming in while presenting remains largely the same.

How to Set Up Zoom in PowerPoint

Before you can use the Zoom feature during your presentation, you need to set it up in your PowerPoint slides. Follow these steps to prepare your slides for zooming:

• Open your PowerPoint presentation and navigate to the slide where you want to apply the Zoom feature.
• Click on the “Insert” tab in the PowerPoint ribbon.
• In the “Links” group, click on “Zoom” .
• In the “Zoom” dialog box, select “Slide Zoom” .
• Choose the slide you want to zoom in on from the “Zoom to” drop-down menu.
• Adjust the zoom level using the “Zoom level” slider or by manually entering a percentage.
• Click “OK” to insert the zoom.

Repeat these steps for each slide where you want to use the Zoom feature.

Customizing Zoom Settings

PowerPoint offers several customization options for the Zoom feature, allowing you to tailor it to your specific needs:

• Zoom Level : You can adjust the magnification level of your zoom by using the “Zoom level” slider or entering a specific percentage. A higher percentage will result in a more magnified view of your content.
• Zoom Area : By default, PowerPoint will zoom in on the entire slide. However, you can select a specific area of your slide to zoom in on by clicking and dragging your mouse to create a custom zoom area.
• Zoom Transition : PowerPoint provides various transition options for your zoom, such as fade, push, or wipe. You can access these options by clicking on the “Effect Options” button in the “Zoom” dialog box.
• Zoom Duration : You can control how long the zoom transition takes by adjusting the “Duration” setting in the “Effect Options” menu. A shorter duration will result in a quicker zoom, while a longer duration will create a more gradual zooming effect.

Zooming In During a PowerPoint Presentation

Now that you’ve set up the Zoom feature in your slides, you’re ready to use it during your presentation. Here’s how to zoom in PowerPoint while presenting:

• Start your PowerPoint presentation in full-screen mode by clicking on the “Slide Show” tab and then clicking “From Beginning” or “From Current Slide” .
• Navigate to the slide containing the Zoom feature.
• Click on the Zoom area you created earlier. PowerPoint will automatically zoom in to the selected area.
• To zoom out and return to the original slide view, simply click anywhere on the slide.

Using these shortcuts can help you seamlessly navigate between zoomed-in and regular views during your presentation.

Navigating While Zoomed In

When you’re zoomed in on a specific area of your slide, you can still navigate and interact with your presentation:

• Panning : If your zoomed-in view doesn’t cover the entire slide, you can click and drag your mouse to pan around and explore different parts of the magnified area.
• Advancing Slides : You can move to the next slide in your presentation by clicking the left mouse button or pressing the spacebar, right arrow key, or “Page Down” button on your keyboard. To go back to the previous slide, press the “Backspace”, left arrow key, or “Page Up” button.
• Accessing Presentation Tools : While zoomed in, you can still access PowerPoint’s presentation tools, such as the laser pointer, pen, or highlighter, by right-clicking anywhere on the slide and selecting the desired tool from the context menu.

Tips for Using Zoom Effectively

To make the most of the Zoom feature and enhance your PowerPoint presentations, consider these tips:

• Use Zoom sparingly : Overusing the Zoom feature can be distracting and may diminish its impact. Reserve zooming for key points or details that truly benefit from being enlarged.
• Combine Zoom with other features : Integrate the Zoom feature with other PowerPoint tools, such as animations, transitions, or highlighting, to create a more engaging and dynamic presentation.
• Practice your presentation : Familiarize yourself with the Zoom feature and practice using it during your presentation rehearsals. This will help you smoothly incorporate zooming into your delivery.
• Keep accessibility in mind : When using Zoom, ensure that the magnified content remains legible and easily understandable for your entire audience, including those with visual impairments.
• Use Zoom to create a narrative : Employ the Zoom feature strategically to guide your audience through your presentation, using it to progressively reveal information or build suspense.

Troubleshooting Common Zoom Issues

If you encounter problems while using the Zoom feature in PowerPoint, try these troubleshooting tips:

Zoom Not Working

• Ensure that you have properly set up the Zoom feature in your slides by following the steps outlined earlier.
• Check that you are clicking on the correct Zoom area during your presentation.
• Verify that your PowerPoint version supports the Zoom feature (PowerPoint 2010 and later).

Zoom Area Not Visible

• Confirm that the Zoom area is not hidden behind other objects on your slide.
• Check that the Zoom area has not been accidentally moved off the slide.
• Ensure that the Zoom area has not been deleted or modified unintentionally.

Zoom Transition Not Working

• Verify that you have selected a transition effect for your Zoom in the “Effect Options” menu.
• Check that the duration of your Zoom transition is not set to zero, which would result in an instant zoom without any visible transition.
• Ensure that your computer meets the system requirements for running PowerPoint and its advanced features, such as the Zoom transition effects.

Alternatives to PowerPoint’s Built-In Zoom

While PowerPoint’s built-in Zoom feature is convenient and easy to use, there are alternative methods for magnifying content during a presentation:

• Use the Magnifier Tool : PowerPoint’s Magnifier tool allows you to zoom in on any area of your slide by creating a virtual magnifying glass. To access this tool, go to the “Slide Show” tab and click on “Screen” in the “Monitors” group.
• Enlarge Objects Manually : If you only need to zoom in on a specific object, such as an image or text box, you can manually resize the object to make it larger. Select the object, then click and drag the corner handles to enlarge it.
• Use Third-Party Add-Ins : There are various third-party add-ins available that offer enhanced zooming capabilities for PowerPoint. These add-ins often provide more customization options and additional features compared to the built-in Zoom tool.

Some popular third-party zoom add-ins for PowerPoint include:

• Zoom It : This add-in offers a variety of zooming options, including the ability to zoom in on multiple areas of your slide simultaneously and create custom zoom paths.
• Live Zoom : With Live Zoom, you can create dynamic, interactive zooms that allow your audience to explore your slides in more depth, making it ideal for presentations with complex diagrams or detailed images.
• Power Zoom : Power Zoom provides a suite of advanced zooming tools, such as the ability to create zoom areas with custom shapes, apply zoom effects to individual objects, and control the zoom speed and direction.

Best Practices for Incorporating Zoom in Your Presentations

To ensure that your use of the Zoom feature enhances your presentations and effectively communicates your message, follow these best practices:

• Plan your zooms : Before creating your slides, consider which content would benefit most from being zoomed in on. Make a list of the key points or details you want to emphasize and plan your zooms accordingly.
• Keep it simple : Avoid overcomplicating your slides with too many zoom areas or overly complex zoom paths. Stick to a clear, logical flow that guides your audience through your presentation.
• Maintain readability : When zooming in on text or data, ensure that the magnified content remains easily readable. Use a font size and style that is legible even when zoomed in, and avoid cramming too much information into a single zoom area.
• Use high-quality visuals : If you plan to zoom in on images, diagrams, or charts, make sure to use high-resolution visuals that maintain their clarity when magnified. Blurry or pixelated images can detract from the effectiveness of your zoom.
• Provide context : Before zooming in on a specific element, provide your audience with the necessary context to understand the significance of the magnified content. This can help them follow your presentation more easily and grasp the key points you’re making.
• Timing is key : Use zooms at strategic moments in your presentation to capture your audience’s attention and emphasize important information. Avoid zooming in too frequently or at irrelevant times, as this can be distracting and disrupt the flow of your presentation.

Final Thoughts

Zooming in PowerPoint while presenting is a powerful technique that can help you effectively communicate your ideas and emphasize key points. By following the steps outlined in this article, you’ll be able to set up and use the Zoom feature with ease, elevating your presentations and engaging your audience.

Remember to use Zoom judiciously, combine it with other PowerPoint features, and practice your delivery for the best results. Additionally, consider exploring alternative zooming methods and third-party add-ins to further enhance your presentations.

What is the Zoom feature in PowerPoint?

Which versions of powerpoint support the zoom feature, how do i set up the zoom feature in powerpoint, how do i zoom in on a slide during a presentation, are there any keyboard shortcuts for zooming in and out during a presentation, are there any alternatives to powerpoint’s built-in zoom feature.

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Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

How to zoom in on PowerPoint slides (3 different techniques)

• PowerPoint Tutorials
• Shortcuts & Hacks
• December 27, 2017

How do you zoom in on something in PowerPoint without PowerPoint first centering in on your slide?

This was a great question we got from subscriber Derek (thanks Derek!).

And it’s not so intuitive…

For example, let’s say you want to zoom in on a specific icon or two to edit them, like in the picture below. How do you do it without scrolling around, driving yourself crazy?

In this tutorial, you’ll learn 3 different ways to zoom in PowerPoint, plus a few sneaky places you might never have thought of zooming in PowerPoint before.

Looking for the NEW Zoom Transition?

If you want to learn all about the brand new Zoom Transition in PowerPoint that was added in 2016, see our other guide here .

The problem with the standard PowerPoint zoom

The problem with the standard PowerPoint zoom, is that PowerPoint automatically goes to the center of your slide as you zoom in.

The center zoom is great if the object that you want to edit is in the center of your slide, but if it’s not, that means you have to use the scroll bars to find what you are looking for.

The problem with the scroll bars is that they are hard to control, often jumping you over to the next slide as you try to find the object that you want to edit.

So instead of making your life easier (which is what they were designed to do), they make it harder.

3 Ways to Zoom in on an Object

There are three different ways you can zoom in on a PowerPoint slide:

• The View tab Zoom command (zoom dialog box)
• The Zoom slider at the bottom of the screen
• The CTRL + mouse spin wheel shortcut (my personal favorite because it’s universal, as you’ll see in a second)

If you are looking for the new zoom transition, you can learn more about what that is on the Microsoft blog here .

Pro Tip: Use the ‘Fit to Window’ tools

After zooming in on something in PowerPoint, you can quickly refit your PowerPoint window in one of two ways:

• ‘Fit slide to current window’ in the lower right-hand corner your screen
• ‘Fit to Window’ in the View tab

Zoom in on a Picture in PowerPoint

To zoom in a on a specific picture (or object) in PowerPoint, all you need to do is first select the object before you zoom. Once you select an object, any of the 3 zoom methods described above will zoom you specifically in on the object:

• The zoom dialog box
• The zoom slider
• Using CTRL plus your mouse spin wheel

This zoom trick works on anything that you can select in PowerPoint, including zooming in on a table, zooming in on a chart, zooming in on a text box, etc.

Note:  If you are trying to zoom in on a picture to show a specific part of it, you can also just crop your picture down to the desired piece.

To learn all about how to crop pictures in PowerPoint,  read our step-by-step guide here .

If you have multiple objects that you want to zoom into and edit in PowerPoint, the fastest way to do that is to:

• Select and zoom in on your first object
• Edit or format your first object
• Hit Fit Slide to Current Window
• Select and zoom in on your second object
• Edit or format your second object

If you have more than two objects, you can continue zooming in and out of your slide in this way to make all of your adjustments.

PowerPoint Thumbnail Zoom

Besides zooming in on a slide while editing it, you can also use the CTRL + mouse spin wheel shortcut to zoom in on the thumbnail images of your PowerPoint slides on the left.

Zooming in on the thumbnail images allows you to control how much of your presentation you see, and how much slide editing space you give yourself on the right.

Zooming in allows you to get a big thumbnail image of each of the preceding and following slides, while zooming out gives you an idea of how many slides are in your presentation.

Slide Sorter View Zoom

Another place you can zoom in PowerPoint to see the overall flow of your presentation, is Slide Sorter View. To open the Slide Sorter View, simply click the slide Sorter  command at the bottom of your screen.

All three zoom methods work in the Slide Sorter View:

Zooming in and out of the Slide Sorter View is useful when you want to see the overall flow of your slides within your presentation at varying levels of detail.

Slide Show View zoom

Two other places you can zoom in PowerPoint are the Slide Show Mode (F5) and Presenter View (SHIFT + F5) of your presentation. To see these PowerPoint shortcuts in action, check out the video below.

Start Slide Show PowerPoint Shortcuts

There are four keyboard shortcuts for starting slide show in PowerPoint:

Once you are in one of the presentation views of your slides, you can zoom in or zoom out by either using the CTRL + mouse spin wheel shortcut (if you have a mouse), or you can use the keyboard shortcuts listed below.

• Zooming in allows you to focus on a specific section of your slide (focusing your audience’s attention on that section).
• Zooming out allows you to see all the slides in your presentation as thumbnails.

This is often an easier way to navigate the slides in your presentation if someone wants to go back and see something, rather than trying to remember where it was in your presentation.

Knowing how to properly zoom in and out of the objects you want to edit in PowerPoint will save you a ton of time.

The key to remember is that PowerPoint will use the object you have selected as the focal point of your zoom.

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