SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
What should be in a cover letter?
For me, a good cover letter must be able to provide the following:
- A short introduction about yourself.
- Your travel dates and the purpose of your trip
- If traveling with a group: your companions and your relationship with them
- If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
- If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
- If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
- A quick rundown of the destinations you will be visiting
- A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
- A promise to return to your home country in time
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
Sample Cover Letter for Australian Visa (Online Application)
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Sample Cover Letter for Schengen Visa
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Sample Cover Letter for Korean Visa
2020 • 1 • 7
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where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:
- If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
- Do you need to submit all your savings account o kahit isa nalang?
- Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
- Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
- If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)
sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)
This is for Japan ha.
1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.
2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.
3. Naeempty ba ung payroll account when u transfer?
4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.
5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)
I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.
Hello. Any recommendations for Schengen visa assistance agencies?
Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.
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Letter to Embassy for Visa Request: Cover Letter Guideline for 2023
Going abroad is fun.
But facing the embassy with a visa application?
Quite the opposite- It’s literally nerve-wracking.
The embassy is the gatekeeper, ensuring that only those who meet the requirements are granted access to the country. And guess what the first step to step into that gate is?
Submit a cover letter to the Embassy for Visa Request.
So, what the heck is this actually?
Well, it is a formal document written by an individual or organization seeking to obtain a visa to travel to a foreign country.
The letter to the embassy for visa requests is a crucial part of the visa application process. We know the most difficult step ever is the first step.
Don’t lose your spirit!
We’ll walk you through the whole process of writing a perfect cover letter for the embassy to show your credibility and eligibility for a visa. We break that big plan into small steps so that you can keep your own pace.
So, let’s make the first step right…….
But Do I need a cover letter for my visa application? Is it mandatory?
Well, it depends on the country you are applying to and the specific visa category you are applying for. But most of the embassies of the developed countries ask for a cover letter first. And often mention as required documents for visa application. Some countries don’t specifically ask for a cover letter, but it’s always recommended to attach one.
- Schengen visa
- Canadian Visa
- Australia visa , etc.
A cover letter can provide additional information about the purpose of your trip, your travel itinerary, financial and professional details, and any other relevant details that may not be covered in the standard visa application form.
Types Of Visa Cover Letters
There are different types of visa cover letters. And it highly depends on the purpose of the trip Here are some common types of visa cover letters:
Business visa cover letter: The Letter to Embassy for visa requests for business is used for business trips. This usually includes details about…
- The purpose of the trip,
- The company you will be visiting,
- And any business meetings or events you will attend.
- Who will sponsor the trip, along with the details of the financials
Tourist visa cover letter: This type of cover letter is used for leisure trips. It should include information like…
- Your travel itinerary
- The places you plan to visit and how this resonates with you
- And the activities you plan to do
- How will you fund the trip and proveness of the fund
Work visa cover letter: A work visa Cover letter is used for applying for a visa to work in a foreign country. It should include papers about…
- Your job offer
- Your qualifications
- And your ties to your home country.
Family visa cover letter: This type of cover letter is for individuals applying for a visa to visit family members who live in a foreign country. It should include information about…
- Your relationship with the family member
- The purpose of the trip
- And your financial support to visit & live there.
Medical Purpose: The formal explanation demonstrates you’re planning to enter that country for treatment and medical purposes only. This includes…
- Your medical condition
- The type of treatment you need
- The hospital and location of the medical facility where you will be receiving treatment
- Length of stay
- Financial support
- Previous medical history etc.
- Return plan
How do I write a letter to an embassy for visa?
A cover letter is a formal letter, we need to attach this to many visa applications like Schengen visas . Since it’s formal, keep it concise, clear, and professional. So, wondering How do I write an introduction letter to an embassy?
Here is a step-by-step guide for you……
Step 1: Decide the type of visa you’re applying
This is a crucial part. Depending on the purpose of your visit, you have to determine which type of visa you’re going to apply for.
Step 2: Gather all the documents accordingly
Now you know which type of visa is suitable for you, right?
Now check which papers and documentation are required for the visa. Make a list of them and gather them all. And if needed notarized or attested the papers before moving to the next step.
As we mentioned before, these document requirements are based on the purpose of your visit, but here is some basic information that should be included in a letter to the embassy for a visa request:
- The intended length of stay
- The applicant’s personal details (e.g., name, address, passport number, etc.)
- Details of any previous travel history
- Evidence of financial support (e.g., bank statements, sponsor letter, etc.)
- Details of accommodation arrangements
- Any other relevant information that may support the visa application
Step 3: Prepare a detailed list of Planned Itinerary
You have to mention the itinerary in your cover letter.
This is a must!
This plan will help you to demonstrate that you have planned your trip wisely. At the same time, have taken into account all the necessary travel arrangements (flights, accommodations, transportation, etc).
Step 4: Write the letter by putting all the information together
You have all the material at hand, right?
It’s time to take the pen & write it down.
Explain why you are interested in visiting the country and what you hope to gain from your visit. Follow our template to maintain what to bring one after another.
Write the whole thing in a professional tune. Most importantly, keep it clear and to the point.
Step 5 (optional): Proofread & Double check all documents before submitting
A letter with silly errors or grammatical mistakes can give you a bad impression. And it can negatively impact your visa application.
You don’t want this either, right?
So, proofread your letter to ensure that you present a polished image to the embassy officials. Also, Cross-check all the required documents before submitting them to the embassy.
Tips to craft a well-written and professional letter that will give a great first impression in Embassy
- Start by addressing the letter to the appropriate embassy. You can check the embassy’s website to find out the correct address for the letter.
- Introduce yourself with your little background and make the purpose of your letter very clear.
- Organize your letter in a clear and logical structure.
- Express your gratitude for the embassy’s time and consideration. And mention that you understand the importance of following the laws and regulations of the country.
- Avoid using overly complicated language or too much technical jargon can make confusion.
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