successfactors global assignment implementation guide

Describing SAP SuccessFactors Employee Central Position Management

After completing this lesson, you will be able to:

• Identify the main features, benefits, and tasks in SAP SuccessFactors Employee Central Position Management .
• Explain how positions relate to jobs and employees in SAP SuccessFactors Employee Central .

Introduction to SAP SuccessFactors Employee Central Position Management Academy

Watch the introduction video on SAP SuccessFactors Employee Central Position Management Academy.

SAP SuccessFactors Employee Central Position Management Overview

SAP SuccessFactors Employee Central Position Management (EC Position Management) allows you to create, maintain, staff, and activate positions in administration tools. It offers an easy-to-use interface that can be accessed entirely through the tools in the instance, giving customers more power to control their configurations and maintenance. EC Position Management offers a Position Hierarchy display to view how employees are related to positions, where open positions are, and helps HR identify successors easily.

SAP SuccessFactors Employee Central Position Management offers:

Increased Flexibility – EC Position Management offers a broad range of configuration options, allowing companies to fine-tune it to fit their needs.

More Simplicity – The solution reduces the administrative overhead to a minimum.

Tight Integration – Using EC Position Management will give a customer benefits not only in Employee Central, but also in the integration with other talent modules and external platforms.

EC Position Management is a solution for facilitating a company’s organizational management and helps to streamline other integrated areas like Job Information, Recruiting Management, Succession Planning, etc. Customers can maintain a target organizational structure by creating a central repository of authorized positions. A position enables the hiring of one or more employees with the specified job classification onto the position. It allows the planning and assignment of resources that are needed in the organization, independent from actual employee assignments. You can attach further information to positions that can be used beyond employee assignments, such as succession data, requisitions, job profiles and more.

Positions are MDF Generic Object records, that can store and share information throughout the system. This allows the system to extend the HCM Suite capabilities, ensure data entry efficiency and accuracy, and simplify organizational and workforce maintenance. Additionally, because it is based in the Metadata Framework, customers can access the EC Position Management structure to easily administer and maintain it directly in the instance.

EC Position Management has its own set of tools to configure and administer the system, however many common MDF tools are shared, such as Configure Object Definitions , Configure Business Rules , Manage Data , and Import and Export Data . Understanding how these tools work will be critical for the course.

As a first step in the Configuring SAP SuccessFactors Employee Central Core learning journey, you have learned the fundamentals of Employee Central Core. Most of that knowledge will be helpful for the lessons and exercises in this course. Some of the required knowledge to successfully complete the SAP SuccessFactors Employee Central Position Management Academy course, includes a deep understanding of the Employee Central Core concepts, such as Foundation Objects, MDF, Business Rules and Workflows, Role-Based Permissions or Import and Export Data tools.

Features of EC Position Management

SAP SuccessFactors Employee Central Position Management makes it easy for you to do a number of things:

• Create and maintain positions online with appropriate controls. Position creation can be tightly controlled through conditional workflows and notifications.
• Position Management introduces the position hierarchy next to the reporting line. All positions have a target capacity based on Full Time Equivalent (FTE). The customer can decide if positions allow multiple assignments. You can use position control to track the headcount to suit your needs.
• Store and track position category (regular, part-time, intern, and so on), current incumbents, and previous employees in that position.

Benefits of EC Position Management

EC Position Management has a number of benefits enabling organizations to manage the workforce better:

• Positions hold the same fields on job classification and organization entities as the job information of employees.
• Open Positions (To Be Hired) – while positions are vacant, HR can work with them to plan and structure the organization and use the information for recruiting and succession.
• Integration with Recruiting Management and SAP Fieldglass – Job requisitions can be created directly from a vacant position and populated with data from the Position details, highlighting the number of open positions, the originators of the job requisitions, the hiring manager, and the elapsed time since the job requisition was created. Position information can also be sent to SAP Fieldglass and be used to recruit and hire contingent workers. Once hired, the contingent worker information can be seen on the Position Organizational Chart as well as the Company Org Chart in SAP SuccessFactors.
• Incumbent Tracking – When employees are temporarily out of their positions, this information is tracked, their jobs can be temporarily staffed, and the reporting line is automatically adapted. In some cases, it’s important to track whether an employee on a global assignment or a leave of absence have a right to return into their position.

Positions are flexible in SAP SuccessFactors. Business Rules determine how positions get approved and how they are used in SAP SuccessFactors Employee Central.

EC Position Management Tasks and Responsibilities

Position Management is a data structure which will need maintenance, and it is not maintained on its own. Configuring Position Management is only a small part of implementing Position Management. There are several considerations such as :

• Evaluate processes and roles to determine which features are needed.
• Establish a Central Administration (and Regional Administration, if needed) to support major restructures and transfers of employees, assess business needs, process requirements, setup and usage.
• Establish a training plan for initial and ongoing training to each audience involved in Position Management
• Identify key roles to support the entry and maintenance of positions. Role-Based Permission framework allows for a granular control over position actions and position object field permissions, as well as the target population to act upon or which positions are visible based on the hierarchy
• Ensure processes are outlined to ensure timely updates and synchronization of data, flowing data to other modules, regular auditing and deactivation of positions.
• Standard audit reports are utilized to ensure regular auditing of positions, and deactivation of invalid positions.

Data protection and privacy

Learn about our worldwide network of data protection and privacy coordinators and how we incorporate security standards from the bottom-up.

Implementation, integration, and extensibility

Integration.

Learn how to use feature-rich integrations to manage and grow your business.

End-user functionality

Learn about the tools that simplify tasks for end users.

Administrator functionality

Learn about the tools that simplify tasks for administrators.

SAP Business Technology Platform

Simplify application development, accelerate integration, and expand the value of SAP SuccessFactors Territory and Quota.

Security and trust for cloud applications

The built-in security features and add-on solutions you need to help protect your enterprise.

While SAP safeguards your digital assets and trusted data, your team can be freed from time-consuming security tasks and focus more on business innovation. 

Data security to help protect confidentiality and data integrity

Business process security to support compliance with regulatory requirements

Risk and threat mitigation with constant improvement across operations

Cloud delivery options enable a smooth transformation while meeting security and compliance requirements.

2588359 - Learning configuration and implementation guides and user assistance documentation links

This KBA covers where to find the Learning configuration and implementation guides.

Environment

SAP SuccessFactors Learning

• Configuration Guides:  SAP SuccessFactors Learning Configuration User Assistance Documentation
• Implementation Guides:
• Logon to SAP SuccessFactors Learning help portal with your S-User ID >
• Click "Implement" tab.
• Partner Configuration and Implementation Workbooks (accessible by Partners only):
• Human Experience Management :
• Training Certification and Implementation
• SAP Partner Edge :
• Configuration Workbook: SAP SuccessFactors Learning
• SAP SuccessFactors Release Information

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