seneca college late assignment policy

Based on the University of Toronto's Assignment Calculator which is based on the original Assignment Calculator from the University of Minnesota Libraries .

IEN Program 

Academic policies, these policies are specific to the ien programs at seneca college.

All classes and assignments are in Eastern Standard Time, there are no exceptions.

Academic Integrity

The IEN Program has an addendum to the Seneca College Academic Integrity Policy that informs the process used for AI violations.

Attendance 

It is a requirement from Immigration, Refugees and Citizenship Canada (IRRC), the Ministry of Health (MoH), and the Nanji School of Nursing that students are on campus for in-person learning or more than 50% of their learning time. Students who miss 2 classes or more will receive a DNA grade, requiring the student to repeat the course.

Evaluation Procedures

Apa format/guidelines for written work.

To support clear and consistent communication within a discipline, each profession selects a writing style that meets the needs of its members. All formal papers and assignments, unless otherwise specified, should comply with the American Psychological Association (APA) 7th ed guide.

American Psychological Association (2019). Publication of the American Psychological Association ( 7h Ed.) .

Late Assignments/Assignment Extension

Any student in need of an extended deadline must negotiate a reasonable extension with the faculty in advance of the published deadline . Only under extenuating circumstances will late assignments be accepted without communication prior to the deadline. Documentation of the extenuating circumstances must be provided by the student upon request. At the discretion of the faculty, deductions may be applied for any late assignment submissions. 

Students are required to contact the course faculty no later than 24 hours prior to the due date to request an assignment extension Exceptions for extenuating circumstances may be considered by the course faculty.   This will require submitting the request via email along with supporting documentation (e.g. health care provider statement).   

Any assignment submitted late OR any assignment for which an extension has been granted that is not submitted by the negotiated date and time is subject to the following penalty(s):  

Late Assignments will be penalized 5 percentage marks per day (including weekends) up to 20 days past the due date. After the 20-day period, the student will be given a “0” on that assignment, unless alternative arrangements have been made with the faculty. Assignments will not be accepted after the last day of the semester’s classes regardless of the due date.

Request for Grade Reappraisal Guideline 

Academic work eligible for grade reappraisal includes scholarly papers, a video recording or a final examination. Oral or group presentations are not eligible . Non-academic grounds (such as illness or misfortune) are not relevant grounds for grade reappraisals. All grade reprisals require the student to submit a detailed explanation using the marking rubric of how they believe they have met the requirements with the submitted assignment with their request in order for this to be considered.

Students may, with sufficient academic grounds, request that their grade be reappraised.

Students are expected to first contact the course faculty to discuss the grade received and to request their work to be reviewed within five school days of receiving the evaluation.

If applicable the course faculty may choose to re-evaluate the student’s work and make the appropriate grade change.

If after meeting with the course faculty, the issue is unresolved, the student may request a grade reappraisal by completing a Grade Reappraisal Request Form

Grade reappraisal may only be requested within ten school days (excluding statutory holidays) from the release of final grades on student centre.

Process for Requesting a Grade Reappraisal

Grade Reappraisal Request Form including rationale for the request must be submitted to the Academic Chair within 1 week of the release of the final grade.

The original academic work with all comments and feedback.

A blind (name and student number obliterated), unmarked copy of the paper to be evaluated.

Information about the assignment including marking guidelines or rubric.

A request for a grade reappraisal may result in the original grade being raised, lowered or confirmed.

The Academic Chair informs the student and course faculty of the result of the reappraisal via email.

Evaluation Guidelines for On-Campus Courses

Students must be registered for a course to complete evaluations for the course.

Students will not be permitted to write test/exam prior to the scheduled date.

No student is permitted to write a test/exam without invigilation.

Faculty have the authority to assign seats.

Students are only permitted to bring the required pencils, pens and erasers in a clear plastic bag to be placed on the desk. All other belongings must be left in a locker or in a designated area and not to be taken to the desk.

All students must bring their Seneca OneCard or valid government photo identification (ID) for admission into the test/exam room. Students must display their ID in plain view on the desk for the duration of the test/exam.

Students must follow the instructions on the examination booklet, answer sheet or examination paper, as appropriate. All answers must be transcribed on the Scantron® sheet (or other faculty approved electronic grading form) for electronic grading. Only answers on the electronic grading sheet will be graded, unless otherwise specified on the test/exam.

When completing essay, short answer test questions, and other handwritten work, students must write with a non-erasable pen. Correction tape/liquid is not permitted. Written work in pencil will not be graded.

Students are not permitted to have unauthorized material or electronic devices including smart/electronic watches during a test/exam.

No food or beverages are permitted in the testing room except for a bottle of water in a transparent container without a label.

No talking permitted during the exam or when entering and exiting the room.

Students arriving late must complete the test/exam in the time remaining. No extra time will be granted.

All writing must stop when faculty announces that the test/exam is over. If students do not observe this rule, their test/exam may not be accepted.

Online Testing

The following are considered cheating under Seneca's Academic Integrity Policy:

Online group chats discussing any test material with class members and peers 

Sharing of any answers/questions with peers and class members on tests and final evaluations. 

Any photo or distribution of test material 

Cutting and pasting answers from online sources/resources and textbooks

Any student that is suspected of a violation of the Academic Integrity Policy may face academic sanctions. The professor will report the concern to the Academic Coordinator and suspected violations may be brought forward to the School of Nursing Academic Integrity Committee. 

Students are expected to affirm their commitment to Academic Integrity at the start of online assessments.

"By beginning this test, I affirm that I will not give or receive any unauthorized help on this exam and that all work provided will be my own. I agree to abide https://www.senecacollege.ca/about/policies/academic-integrity-policy.html by Seneca's Academic Integrity Policy and I understand that any violation of academic integrity will have consequences as per policy.”

Test/Examination Review  

To maintain academic rigour and integrity while upholding the standards of the profession, students will not be able to review online exams virtually. General feedback on performance and key concepts will be given, however individual questions may not be reviewed.

Request for Deferred Evaluation Privilege for Tests and Exams

Students are expected to complete evaluations at their scheduled time and are strongly discouraged from missing an evaluation. 

Students may request a deferred evaluation privilege for the following extenuating circumstances:

Incapacitating illness

Death in the family

Legal proceedings

Seneca varsity athletes

Religious, Indigenous or Spiritual observance by the student

Process for Requesting Deferred Evaluation Privilege

Notify course faculty and academic coordinator by Seneca email within 48 hours of the missed evaluation 

Complete and Submit a Request for Deferred Evaluation Email and attach all supporting documentation to course faculty within one week of the missed evaluation. IEN Deferral Evaluation Form LINK   

Required Documentation:

Incapacitating illness: 

Students are required to submit documentation on the health care providers (HCP) practice letterhead and must include:

Date(s) of illness

The date(s) and time(s), the student was examined

Functional impacts of the illness

HCP’s signature with CPSO/CNO number

Death in the family:

Students are required to submit proof such as: death certificate/obituary

Legal proceedings:

Students are required to submit a copy of the required legal proceedings/summon(s) with date(s).

Religious, Indigenous or Spiritual observance:

Students are required to provide a brief written statement that outlines the specific religious, indigenous or spiritual observance.

Final Decisions:

Failure to adhere to the required process and timelines will result in a grade of zero (0).

If the request for deferred evaluation is denied, the evaluation will be given a grade of zero (0).

All approved deferred evaluations will be scheduled in week 11 or 12. The faculty will notify the student of the date, time and location of the evaluation.

The format of the deferred evaluation may differ from the missed evaluation.

For simulation or lab courses deferred testing will be scheduled at the discretion of the course faculty.

An evaluation can only be deferred once. If the deferred evaluation is not completed, a grade of zero (0) will be given.

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Assignments

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Accessing Assignments

Follow the steps below for accessing assignments:

Open the appropriate course with the assignments you would like to access.

Locate the assignment in a content area, commonly they are under Assignments .

Once you have located the assignment read the instructions carefully. Then click on the title of the assignment.

The Upload Assignment page will load, the instructions will also be available here and if your instructor has attached any files, they will be available for download.

Submitting Assignments

You can provide submit your file by copying and pasting the content into the submission text area. However, we strongly recommend you to upload the final file with your assignment.

Files partially completed can be stored until you have completed them (via Save as Draft ). Files can be submitted from the Content System area or from your local machine.

Click on Browse for Local File or Browse for Content Collection item and select the file you wish to upload.

IMPORTANT WARNING: after selecting your file you are REQUIRED to click on Attach File and wait a few seconds for the file to be uploaded. If you do not attach the file no file will be added.

This way you can add more than one file if required

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Academic Policies and Procedures for Students | Faculty of Continuing Education and Training | Seneca Students

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Academic Policies and Procedures for Students

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Below you will find links to some policies that are important to be aware of:

• Academic Appeal Policy
• Academic Integrity Policy  and  Academic Integrity Badges
• Discrimination and Harassment Policy
• Recording Lectures and Educational Activities Policy
• Student Code of Conduct
• Student Progression and Promotion Policy
• Transfer and Withdrawal Policy
• Tuition Fee and Refund Policy

Visit our Policies page for a full list of Seneca's policies.

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Course Outlines Policy

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To describe the required elements of all course outlines and document how course outlines are implemented.

This policy applies to all Seneca courses.

Key definitions

Course outline.

The documentation of a course’s purpose, learning outcomes, essential employability skills, as well as its sequence of instruction, resources and evaluation criteria. Course outlines contain three elements: Seneca-common section, school-specific section and an addendum.

Seneca-common section

Contains course code; title and description; credit status; learning outcomes; essential employability skills; references to the academic integrity policy; discrimination and harassment policy, and policies and information about academic accommodations. This section contains consistent information, regardless of school or section, for all course offerings.

School-specific section

Contains a course’s prerequisites; topic outline; mode of instruction; prescribed texts; reference material; required supplies; the promotion policy and the modes of evaluation.

Provides section-specific information about a course, such as faculty contact information and the planned schedule of topics and assessments.

• guide the student learning experience
• support the program quality assurance/accreditation process
• demonstrate compliance with Ministry Program Standards and the Minister’s Binding Policy Directive Framework for Programs of Instruction inform the Faculty Portfolio process
• facilitate academic pathways, including internal transfers and external articulations
• Course outlines are the property of Seneca.
• Seneca maintains the current approved Seneca-common and school-specific sections of course outlines for each course in Seneca’s course outline system. All sections of a course use the current approved version.
• Seneca-common and school-specific sections are retained for a maximum of 10 years on Seneca’s course outline system. Requests for older versions of course outlines can be made in writing to the Registrar’s Office. Reasonable efforts will be made to fulfil such requests.
• When course outline information is made available internally or publicly, the information shall reference the approved version of the outline.
• Course outlines will be made available to all students registered in a given course through the approved learning management system prior to the beginning of the course.
• Seneca-common and school-specific elements of course outlines are available on Seneca’s website.

3. Responsibilities

• Courses with the same title and course code must have the same Seneca-common section of the course outline, regardless of program linkages or delivery methods. The school-specific section contains additional information about the course, specific to the school offering it. Information in the addendum may be different for each section.
• Faculty shall review course outlines, including Seneca-common, school-specific and addendum information, with students at the beginning of each course.
• In unusual situations where changes need to be made to information in a school-specific section during the semester, the changes must be approved by the appropriate chair and all faculty teaching the course, and then provided in writing to all students registered in the course. When changes need to be made to information in the addendum during the semester, the changes must be approved by the appropriate chair and provided in writing to all students registered in the course.
• Students are expected to be knowledgeable of the contents of the course outline and to discuss with the faculty any areas where clarification is required.
• Students are responsible for retaining course outlines for any future requirements they might have to certify or confirm details of the course content, such as for future applications or transfer credits.
• Seneca-common and school-specific sections of course outlines will be reviewed annually, according to the published process, in advance of critical dates. When revisions are required, they will be approved by the appropriate chair for use in the following academic year.

Supporting documentation

• Appendix A: Required elements of a course o utline

Related Seneca policies

• Academic Integrity Policy

Related materials

• Seneca’s Course Outline System

Appendix A: Required elements of a course outline

• course code and title
• course description
• credit status, including any additional requirements for credit such as successful completion of field placement
• course learning outcomes
• course essential employability skills learning outcomes
• reference to Seneca’s Academic Integrity Policy
• reference to Seneca’s Discrimination and Harassment Policy
• reference to Seneca policies and information about academic accommodations
• prerequisites, including references to any documentation that details prerequisite skills and/or experience, and type and level of competencies that would be considered equivalent to the stated prerequisite
• topic outline
• modes of instruction
• prescribed texts
• reference material (required and recommended)
• required supplies
• Student Progression and Promotion Policy, which details extensions to Seneca’s Grading Policy
• modes of evaluation, which details the means by which students will be assessed and the relative weight of each assessment; treatment of failed or missed tests or assignments; any exceptional requirements for attendance and participation; treatment of late assignments and standards and treatment of language usage in tests and assignments
• faculty contact information
• planned schedule of topics, tests and assignments
• any other information relevant to the section (e.g. hours and/or means of consultation; detailed grading schemes; any variations on the mode of delivery or textbooks; audio/videotaping as methods for learning and/or evaluation additional learning resources/equipment, etc.)

Approval Date: May 2018

Last Revision:   May 2018