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  • Project management software and tools: ...

Project management software and tools: Your best picks for 2024

Alicia Raeburn contributor headshot

Project management software connects teams, enabling everyone in the organization to prioritize the work that matters most. Software that fosters this type of high-level collaboration is essential for most companies. But at a glance, many of the tools organizations use have seemingly similar features. Use our guide to narrow down your choices and understand which tools are best for different types of companies.

If you manage work, you’re a project manager. But that wasn’t always the case. For many years, the only people responsible for managing projects were (unsurprisingly) project managers. These highly specialized roles used legacy tools that required extensive training and knowledge to use. 

Now, almost everyone is expected to manage their own projects, and these outdated tools are no longer practical. And while project manager roles and legacy softwares still exist, modern project management software has adapted to fill the needs of a more dynamic, collaborative workforce.

Whether you’re a brand new business owner who just needs help with invoicing or you're operating a multi-national company, there’s a project management software that’s right for you. Read on to see which project management software fits your company's needs.

What is project management software?

Project management software is a tool that helps teams to organize, track, and execute work. In its simplest form, you can think of project management software as an interactive workspace, where you coordinate the way you work, collaborate, and communicate with others. But the best project management software goes far beyond that—connecting your most advanced workflows across the company and helping you achieve your biggest, boldest goals. 

It’s a broad category, and can be as simple as digital checklists or as advanced as a full work management platform. The type of project management software you choose—and the way you use it—will depend on the size, needs, and overarching goals of your organization.

Why use project management software?

These days, everyone manages projects, but they don’t always have the tools they need to manage projects effectively. This often leads to teams using a spreadsheet, which is great for organizing work but doesn't show real-time updates. Spreadsheets are extremely manual, and can actually impede cross-functional collaboration. In short, they lack the capabilities of project management software. 

That’s why project management software is so crucial to today’s working environment. Among its many benefits, project management software serves as the connector for work, teams, stakeholders, goals, and everything in between.

The benefits of project management software

Focus your work. You’ll get more done—but more importantly, you’ll get the right work done. With project management software, you’re less likely to duplicate work or waste time searching for materials.

Reduce busywork. With project management software, you can connect every single task to goals that support the company’s biggest, broadest vision—so everyone knows how they’re driving the success of the company with every project. When employees understand how their day-to-day tasks impact the company, they’re even more motivated to produce their best possible work.

Create a system of record. Project management software serves as a system of record for all your projects and their related tasks. As a result, you can simultaneously store information while also making it easier for stakeholders and teams to access and use that information.

Increase cross-functional collaboration . Project management software is, at its core, a team collaboration tool. By bringing together work, goals, and people across projects, teams, and departments, project management software helps you build an interconnected, thriving cross-functional organization.

Store work safely. Ever delete a cell by accident in your spreadsheet? Or forget where you saved your latest to-do list ? Keeping everything cloud-based both helps you stay organized and reduces the chance of you losing work—all while maintaining your privacy. 

The 11 best project management software & tools in 2024 

There’s a wide range of project management software available in today’s market—choosing just one can feel overwhelming. That’s why we compiled this list of the best products in the industry today, and the types of businesses they’re most likely to help. See how each one compares, and the different ways project management software can streamline and enhance your work.

[Product UI] Campaign management project example (Timeline)

1. Asana: Best for enterprise companies

Asana goes beyond traditional project management software to provide a full work management solution that supports the dynamic, changing needs of enterprise companies. Asana doesn't just help you manage your tasks (although you can do that too)—it connects all the work your company is doing to your highest-level goals and business strategy. With Asana, you get so much more than project management software, including:

Integrations to all your favorite tools and systems, so you can keep your work organized in one platform.

Goals that connect to everyone and every task across your company, so you can ensure the work that gets done is always the most important.

Automations for tasks, scheduling, assigning work, and much more—all designed to reduce the amount of time you spend on low-priority busywork.

Ready-made project templates so you can get to work on your most important tasks right away.

Reporting dashboards that automatically update stakeholders and eliminate status update meetings.

Security, privacy, and compliance features that keep your data safe.

Discover even more of what Asana can do.

2. Trello: Best for simple project management

Trello is a Kanban-board style project management software , owned by Atlassian. In Trello, you nest project tasks under boards labeled with an overarching theme. For example, you might have a board for “Not started,” “In Progress,” and “Complete.” The setup makes it easy to track project progress from board to board, which is helpful when you need a simple tool for small projects.

3. Smartsheet: Best for spreadsheet lovers

Think of Smartsheet as an advanced version of a spreadsheet, with more capabilities. This system can be intuitive for companies who traditionally used spreadsheets for project management, such as time tracking with timesheets. 

4. Jira: Best for Agile-specific project management

Designed specifically for software development, Jira comes ready to launch for teams that use the Agile methodology to do their work. Owned by parent company Atlassian, Jira is often used for common development projects like bug tracking, as well as projects that use the Scrum process .

5. Monday: Best for small businesses

Monday offers a broad spectrum of apps that make it easy to implement and get started right away. This works for small businesses who are new to project management software, though once you rev up your work, company size, or collaboration across teams, you might hit a threshold for what’s possible.

6. Clickup: Best for small teams or startups

Clickup’s intuitive and colorful interface makes it easy to understand and adopt. Clickup is a popular choice for startups with limited resources and smaller teams that may not need as many capabilities. 

7. Notion: Best for notetakers

Notion is an elevated system to create and store dynamic documents, sheets, and note taking. This works best for companies or individuals who just need a more organized space for thoughts and ideas, though Notion can feel limited in how you can work with others in the tool itself.

8. Airtable: Best for those who want to build it themselves

Airtable provides a flexible no- and low-code database you can use to build your own bespoke project management system (or other custom application). For those who prefer to oversee the backend development of their project management software, Airtable offers that option.

9. Wrike: Best for client management

Wrike offers stackable storage and security in an easy-to-use format, so both clients and internal teams can safely access information. This can be helpful when you’re working with external partners, such as clients, in addition to managing work as a company.

10. Workfront: Best for marketing-only teams

Workfront (owned by Adobe) is a project management software that was initially developed for marketers. They’ve built out their platform to be a tool for all teams, but because it’s so targeted, users may struggle to coordinate with other teams outside of the marketing department. 

11. Microsoft: Best for personal tools

Microsoft Office is often labeled as a project management tool, but that’s mostly because their products are a staple at any company. Because we already know and understand how to use them, Microsoft Office products are often the first tool managers turn to when they start experimenting with project management. But the reality is, Excel spreadsheets and docs weren’t built for collaboration, so you’re better off using them in conjunction with full-fledged project management software. 

Features to look for in your project management tool

[Product UI] Sprint plans project in Asana (Boards)

Ready to buy? Each project management system will have different features and functionality, but we recommend you prioritize a platform with these features at a minimum:

Collaboration features that enable work between team members, departments, and across the company—including file sharing, project tracking, and resource management.

A platform that provides portfolio management capabilities and the ability to connect goals to actionable tasks, so the entire company can see how all work is connected.

A mobile app so you can send off approvals, receive timely notifications, and manage projects on the go.

Project and reporting dashboards that are easy to access and view.

Varying project view styles that support all your project types and operations, including Gantt charts , Kanban boards, Lists, and Calendars (so as your company grows, you know your software has the capability to grow with it).

Enhanced project scheduling to set due dates, create important milestones, and easily track time so everything stays on schedule.

Project management app integrations that fit your custom business needs.

Automations and dependencies that update you and stakeholders in real-time.

The best project management software is the one that grows with you

A lot of project management software claims similar features, and at a basic level, many of them are the same. But when you choose a project management solution, it shouldn’t just be another tool. It should be a full-fledged project management platform that enables you and your team to get their best work done, with less effort. 

This means you need a platform that continues to grow, expand, and adapt as your company does. The last thing you need is to hit a ceiling just when you’re getting into your ideal workflow. Asana is built for enterprise teams, which means it can support your project management work from the beginning—when you’re a one-person team with an idea—all the way through your Fortune 100 growth. In fact, more than 80% of Fortune 100 companies use Asana*.

With Asana, it’s not just about putting out more deliverables. Instead, Asana focuses on how you can connect and leverage every aspect of your company’s work, goals, and resources to produce the right work. 

Project management software FAQ 

Which software is best for project management.

The best project management software is the one with the features you need. Look for a tool like Asana , a full work management platform where you can integrate the apps you already use, connect goals to work tasks, break down silos between teams, and automate time-consuming busywork.

What type of software is project management software?

Project management software is a type of software used for every aspect of project management. Often, this includes everything from the project planning stages (resource allocation, setting due dates, and building and assigning work task lists) to project scheduling, tracking, and reporting. The best project management software will help you coordinate and automate work not just across projects, but also across portfolios, teams, and departments.

What’s the difference between project management software and task management software?

Task management software is used strictly to manage tasks and is focused on production. Often, this looks like a digital to-do list with more capabilities. Project management software goes beyond task management to the actual planning, coordination, and goals of a project. This incorporates the bigger-picture, high-impact work and the actionable tasks you need to get there. Good project management software will also have task management capabilities, but the reverse isn’t always true.

How does project management software work?

Project management software is a tool to help you coordinate everything you need for project management. Often, this includes capabilities to create and assign tasks, scheduling all aspects of a project, and coordinating with others in your project team. The best project management software will also enable you to work cross-functionally across all teams, departments, and projects within your organization.

Is project management software worth it?

The short answer: yes! Project management software has an almost endless list of benefits. Most people immediately think of productivity as the reason to purchase project management software, but the right project management software can do more than increase your output. If you invest in the best project management software, you can break down silos and connect your entire company to your largest visions and goals. This enables everyone to work better on the projects that matter most.

*Accurate as of September 7, 2022 . Asana makes no representations about updating this number.

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20 Best Online Project Management Tools Reviewed For 2024

Ben Aston

Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent , read our review methodology , and tell us about any tools we missed.

As a project manager, I’ve tested, reviewed, and evaluated the most popular project management tools to shortlist the best software to manage and control projects and teams more effectively.

10 Best Project Management Tools Shortlist

Here's my pick of the 10 best software from the 20 tools reviewed.

  • 1. Wrike — Best agile project management tool
  • 2. ClickUp — Best for supporting multiple methodologies
  • 3. Visor — Best for real-time collaboration
  • 4. Celoxis — Best project management tool for portfolio management
  • 5. Hub Planner — Best for capacity planning
  • 6. Bonsai Agency Software — Best for project, client, and financial management in one
  • 7. Zoho Projects — Best for small business
  • 8. Miro — Best for collaborative whiteboarding & visualization
  • 9. FigJam — Best for remote team collaboration
  • 10. Rocketlane — Best client portals for project insight sharing

Get free help from our project management software advisors to find your match.

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There are seemingly countless project management tools available, so figuring out which is best for you is tough. You want to plan, manage, and control your projects better, but need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing big, complex projects, and using dozens of different PM software to bring you this shortlist of the best project management tools.

Why Trust Our Project Management Tools Reviews

We’ve been testing and reviewing project management tools since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different Project Management use cases and written over 1,000 comprehensive software reviews.  Learn how we stay transparent  & our  project management tools review methodology .

The Best Project Management Tools Comparison Chart

Nothing like a nice table with summarized information on what we just discussed.

Tools Price
From $9.80/user/month min. 2 seats
From $7/user/month + free plan available
From $9/user/month
From $25/user/month (billed annually)
From $7/user/month (billed annually)
From $4/user/month (billed annually) + free plan available
From $8/user/month (billed annually)
From $5/user/month
From $19/user/month

Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

How To Choose Project Management Tools

With so many different project management tools solutions available, it can be challenging to make decisions on what project management tools are going to be the best fit for your needs.

As you're shortlisting, trialing, and selecting project management tools consider the following:

  • What problem are you trying to solve - Start by identifying the project management tools feature gap you're trying to fill to clarify the features and functionality the project management tools need to provide.
  • Who will need to use it - To evaluate cost and requirements, consider who'll be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be the project team or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your project management tools power users.
  • What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated project management tool.
  • What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare project management tools features until you’re blue in the face but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
  • How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business is different — don’t assume that because a tool is popular that it'll work in your organization.

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Hub Planner

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Best Project Management Tools Reviews

Go through each tool and its detailed overview and learn what they do best.

Best agile project management tool

  • Freemium version available
  • From $9.80/user/month min. 2 seats

Wrike screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Wrike’s software features award-winning, easy-to-use project management tools that are suitable for teams of five or more. It’s a collection of the most configurable project management tools, so users can customize workflows, dashboards, reports, request forms, and more.

Why I picked Wrike: The tool enables you to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views to visualize priorities in the way that works best for you. For advanced insights, users can access performance reporting tools, resource management and allocation, and more.

Wrike has an easy-to-use, intuitive navigation with distinct spaces, folders, and tasks. You can toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream for notifications and messages. It also offers access to a variety of templates for common organizational processes.

Wrike Standout Features & Integrations

Features include task lists, subtasks, schedules, shared workflows, file sharing, proofing, cross-tagging, approvals, and real-time communication and collaboration.

Integrations. Wrike has over 400 pre-built integrations, including integrations with most popular file management software from Microsoft, Google, and Dropbox, as well as with sales and marketing software from Salesforce and Marketo.

Consider Wrike if you are interested in having control over resources and budget, as well as agile supporting features.

  • Check out Wrike on their website
  • Read my in-depth review of Wrike
  • Explore best alternatives to Wrike

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Best for supporting multiple methodologies

  • 14-day free trial
  • From $7/user/month + free plan available

ClickUp screenshot - 20 Best Online Project Management Tools Reviewed For 2024

ClickUp is a project management tool with powerful features for managing and completing all your team's projects on one platform.

Why I picked ClickUp: You can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests. The platform is visually easy on the eye despite the elevated number of features. However, I'll make it even easier for you to learn.

The content hierarchy for this platform is Workspace > Spaces > Folders > Lists > Tasks > Subtasks. Now, you can focus on learning about tasks and how to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team.

ClickUp has close to a dozen different task views, including timeline, table, box, and board. In addition, their collaboration features focus on interactive chats, wiki-type collaborative documents, and whiteboards. Your project team can comment on documents and tasks, assign comments, and chat with other team members easily.

Finally, its reporting features allow you to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include real-time reporting, whiteboards and shared documents for collaboration, task management with different views, goal tracking, and templates.

Integrations include native connections to Slack, G Suite, Jira software, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

Check out ClickUps free plan, which lets you use all features for a limited time and really know if it's the best solution for you and your team.

  • Check out ClickUp on their website
  • Read my in-depth review of ClickUp
  • Explore best alternatives to ClickUp

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Best for real-time collaboration

  • Free plan available
  • From $9/user/month

Visor screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Visor is a cloud-based project management tool that is designed to assist businesses in planning, tracking, and managing their projects.

Why I Picked Visor: With its intuitive drag-and-drop interface, Visor's project management tool simplifies project planning, organization, and progress tracking. Users can easily customize project timelines, set deadlines, and assign tasks and responsibilities. 

Additionally, Visor allows for real-time collaboration and communication among team members. The software's standout feature is its ability to provide a comprehensive view of a project's progress, displaying completed tasks, upcoming deadlines, and potential roadblocks, making it easier for teams to stay on track and on schedule.

Visor Standout Features & Integrations 

Features include API, dashboards, data export/data import, data visualization, external integrations, Gantt charts, multi-user, project management, task scheduling/tracking, resource management and third-party plugins/add-ons. 

Integrations include Jira Software, Salesforce, and Hubspot.

Visor is free to use with some feature limitations. Paid plans cost from $9/users/month. 

  • Check out Visor on their website

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Best project management tool for portfolio management

  • 14-day free trial + free demo available
  • From $25/user/month (billed annually)

Celoxis screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Celoxis is a project management tool that is adaptable for small, mid-sized, and large businesses.

Why I picked Celoxis: It allows you to plan and schedule projects with cross-project and interactive Gantt charts, as well as manage resources across a portfolio of projects. The tool also includes the ability to create multiple custom dashboards for monitoring project task progress and metrics, as well as add custom fields and formula fields.

Further, reporting capabilities include reports on custom fields and drill-down charts. You can export reports, as well as schedule them to be sent via email.

Celoxis Standout Features & Integrations

Features  include a real-time project tracker, flexible portfolio management, task management, resource availabilities and utilization, timesheets, project finances, risks, issues and to-dos.

Integrations  include pre-built connections with Google Drive, Outlook, Microsoft Project, Excel, Salesforce and hundreds of other tools like JIRA, Slack & Trello.

  • Check out Celoxis on their website
  • Read my in-depth review of Celoxis

Best for capacity planning

  • 30-day free trial + free demo available
  • From $7/user/month (billed annually)

Hub Planner screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Hub Planner is an online project management and scheduling software that helps businesses manage their teams and projects with easy-to-use timelines and workflows. 

Why I Picked Hub Planner: Hub Planner stands out as an excellent online project management tool thanks to its comprehensive resource management system, advanced scheduling capabilities, time tracking feature, collaboration tools, and customizability. Resource management in Hub Planner allows businesses to efficiently allocate resources, track availability, and schedule across multiple teams and projects.

Hub Planner's Gantt chart feature provides a visual representation of project tasks, dependencies, and milestones, making it easy to monitor progress and adjust schedules accordingly. Time tracking enables teams to record their hours and track progress more accurately, while collaboration features like team calendars, project messaging, and file sharing facilitate real-time collaboration and help teams stay up-to-date. Additionally, Hub Planner is highly customizable, allowing businesses to tailor the tool to their specific needs with custom fields, templates, and reports, among other features. 

Hub Planner Standout Features & Integrations

Features include resource management, PTO planning, timesheets, reporting, skills matching, task management, templates, drag and drop scheduler, project budgets, approval flow, smart scheduler, and third-party integrations/add-ons.

Integrations include DIY options via their Hub Planner API and webhook. Or, open an account with Zapier for more options (may incur an additional cost). 

Overall, Hub Planner's robust features and flexibility make it a great choice for businesses looking for an online project management tool that can handle complex projects and teams.

  • Check out Hub Planner on their website
  • Read my in-depth review of Hub Planner

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Bonsai Agency Software

Best for project, client, and financial management in one

  • Free trial available
  • $10/user/month

Bonsai Agency Software screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Bonsai is a comprehensive business management software with online project management tools for agencies, consultancies, and professional services. It integrates essential project functions, like task and resource management, with other business aspects, like budgeting, invoicing, and client communication.

Why I picked Bonsai:  I like that Bonsai offers an end-to-end approach to project management, offering tools for every stage of the process. For example, the platform has a CRM for managing client workflows and includes proposal and contract templates. It even offers a portal for clients to view documentation and project information.

Additionally, Bonsai facilitates project scheduling and workflow planning, with features for resource management, capacity planning, time tracking, and project budgeting. Users can also manage project finances, from invoicing and payment statuses to reports and analytics on profit and losses.

Bonsai Standout Features & Integrations

Features  include automation for repetitive tasks, Kanban board views for project tracking, appointment scheduling, assignments for team roles and permissions, overviews of financial performance, file-sharing capabilities, and ready-made templates.

Integrations  include QuickBooks Online, HubSpot, Gmail, Slack, Calendly, ClickUp, Trello, Google Drive, Google Calendar, Zapier, Google Sheets, Xero, and more.

Bonsai pricing starts from $10/user/month, with a free trial available.

  • Check out Bonsai Agency Software on their website

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Zoho Projects

Best for small business

  • 10-day free trial
  • From $4/user/month (billed annually) + free plan available

Zoho Projects screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Zoho Projects is a low-cost project management software that comes with features such as Gantt charts to plan projects, Kanban boards to organize work items, resource utilization charts to allocate work, and numerous dashboards, reports and charts to analyze and track project metrics.

Why I picked Zoho Projects: It allows team members to virtually meet online, converse over chats, discuss in comments, or collaborate within documents. Zoho Projects also provides issue tracking, budgeting and portfolio management capabilities. Additionally, your team can track their time using the timer or the check in and check out button right within Zoho Projects.

Finally, the tool lets you automate routine work processes like assigning users to work items, updating fields or sending notifications with workflow rules and blueprints. These automations can save you a considerable amount of time in the long run.

Zoho Projects Standout Features & Integrations

Features  include task management, task automation, blueprints, time and issue tracking, reporting, and forums for detailed discussions with your team.

Integrations include tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier. Additionally, b eing part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite.

Zoho Projects has a free plan that you can use for a limited number of projects and test if it's the right option for you.

  • Check out Zoho Projects on their website
  • Read my in-depth review of Zoho Projects

Best for collaborative whiteboarding & visualization

  • 30-day free trial + free plan available
  • From $8/user/month (billed annually)

Miro screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Miro serves as an online collaborative whiteboard platform, distinguished by its wide selection of over 1,000 templates suitable for various project management applications, including mind maps, Kanban boards, Gantt charts, and more.

Why I picked Miro: Miro's platform supports project management through features like built-in video conferencing, Agile workflows, and wireframing tools. Key functionalities include task visualization by sprint, status, and team, which simplifies project planning and execution.

The platform's integration with Jira also allows for direct project tracking within Miro, and its Dependencies App aids in identifying task dependencies across sprints, improving project flow and resource management. These features collectively support a comprehensive and visually interactive project management experience.

Miro Standout Features and Integrations

Features include real-time collaboration tools, such as sticky notes and comments, an infinite canvas, custom frames and shapes, presentation mode, TalkTrack to record process explanation videos, Miro Assist AI, document and image embedding, voting and polling features, mind mapping tools, screen sharing, timeline and roadmap planning, access control and permissions management.

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Monday.com, Confluence, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

  • Check out Miro on their website
  • Read my in-depth review of Miro

Pros and cons

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available
  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

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Best for remote team collaboration

  • From $5/user/month

FigJam screenshot - 20 Best Online Project Management Tools Reviewed For 2024

FigJam by Figma is an online whiteboard tool designed to facilitate collaborative brainstorming and ideation among teams.

Why I picked FigJam: FigJam is an excellent tool to use either in conjunction with another project management tool or by itself to help remote teams brainstorm, plan, and organize project-related information, such as plans and workflows, both asynchronously and in real-time. It also allows users to create flowcharts, mind maps, and diagrams that can clarify project scopes, processes, and responsibilities. 

The tool offers features such as sticky notes, shapes, connectors, and drawing tools to help teams map out ideas and processes. FigJam also supports real-time collaboration, enabling multiple participants to contribute to the board simultaneously. Users can add comments and reactions to provide feedback and express opinions, which can be particularly useful for ensuring that all team members can contribute to remote or distributed team meetings. 

FigJam Standout Features & Integrations

Features include cursor chat, which displays short messages next to the user's cursor, widgets like timers, voting, and sorting, and built-in audio tools that allow for verbal discussion while collaborating on the whiteboard.

Integrations include Asana, Jira, Github, and Bitmoji.

FigJam costs from $3/user/month. A free plan is also available.

  • Check out FigJam on their website

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Best client portals for project insight sharing

  • From $19/user/month

Rocketlane screenshot - 20 Best Online Project Management Tools Reviewed For 2024

Rocketlane is an enterprise project management tool purpose-built to run customer-facing projects. It uniquely combines project management, document collaboration, and communication to help teams hit their project goals, accelerate time-to-value, and deliver a 5-star customer experience.

Rocketlane offers private and shared views for project plans and documents as well as a customer portal for stakeholder and client views. You can also codify your best practices with project and document templates to create them once and reuse them forever across projects.

With Rocketlane, you'll be able to keep your customers involved and make them accountable with reminders, notifications, and actionable emails. You can work together and create new or embed existing documents, collaborate on them synchronously and experience Slack-like chat inside Rocketlane.

Rocketlane costs from $19/user/month and offers a free 14-day trial.

  • Check out Rocketlane on their website

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Other Project Management Tools

This list includes other tools I considered in my final selection, but did not make it to the top 10. Great to look into if you are looking for more options.

  • KeepSolid Goals
  • FunctionFox
  • ProWorkflow

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Related Project Management Reviews

If you still haven't found what you're looking for here, check out these other project management tool reviews we've curated for you:

  • Project Management Software
  • Resource Management Software
  • Workflow Automation Software
  • Time Tracking Software
  • Task Management Software
  • Collaboration Tools

Selection Criteria For Project Management Tools

Selecting project management tools requires a deep understanding of both the functionality these tools offer and how they meet specific use cases critical to project success. Based on my extensive research and personal trial of these tools, I've developed a structured criteria for evaluating and choosing the best project management tools.

Core project management tools Functionality (25% of final scoring): Common features for project management tools typically include task management, resource allocation, scheduling, budget tracking, progress monitoring, communication and collaboration platforms, file sharing, reporting tools, risk management, and integration capabilities. To be considered for inclusion on my list of the best project management tools, the solution had to support the ability to fulfill common use cases:

  • Task delegation and progress tracking
  • Scheduling and deadline management
  • Resource allocation and workload balancing
  • Budget creation and financial oversight
  • Collaboration and communication among team members

Additional Standout Features (25% of final scoring): Innovative and unique features are crucial to stand out in the crowded project management tool space. I looked for:

  • AI-driven analytics for project insights
  • Customizable dashboards tailored to various managerial levels
  • Advanced integration capabilities with other enterprise tools
  • Real-time notifications and updates on project changes
  • Scalability features for growing project demands

Usability (10% of final scoring): Usability is a key factor in ensuring that project management tools are accessible to all team members regardless of their technical proficiency. It encompasses:

  • Intuitive interface with drag-and-drop functionality for scheduling
  • Clear and concise task lists with easy updating capabilities
  • Simple navigation through projects, tasks, and files
  • Customizable views to suit different user preferences

Onboarding (10% of final scoring): Efficient onboarding processes are essential for rapid adoption and value realization from new software. I look at:

  • Comprehensive training materials such as video tutorials and user guides
  • Interactive product tours and easy-to-follow setup wizards
  • Responsive customer support for immediate assistance during the setup phase
  • Community forums for peer support and best practices sharing

Customer Support (10% of final scoring): Responsive and knowledgeable customer support is crucial for resolving issues and ensuring smooth operation. For this criterion, I consider:

  • Multiple support channels including live chat, email, and phone
  • Quick response times and problem-resolution efficiency
  • Availability of a detailed knowledge base and FAQs for self-service support
  • Dedicated account management for enterprise clients

Value For Money (10% of final scoring): Evaluating the cost against the features and benefits provided ensures that buyers receive the best value for their investment. I look at:

  • Competitive pricing models that cater to different business sizes and needs
  • Transparent billing with no hidden fees or charges
  • Free trials or demo versions to evaluate the tool before purchasing
  • Flexible plans that grow with your business needs

Customer Reviews (10% of final scoring): Customer reviews offer invaluable insights into the real-world application and effectiveness of project management tools. In my research, I go through:

  • High ratings for ease of use, functionality, and customer support
  • Positive feedback on specific features that enhance project management efficiency
  • Case studies or testimonials highlighting successful implementation and outcomes
  • Feedback on any shortcomings or areas for improvement

This criteria framework ensures that project management tools are evaluated comprehensively, focusing on features that matter most to users and organizations.

Trends In Project Management Tools For 2024

As of 2024, project management tools trends are evolving rapidly, reflecting a clear trajectory toward more intelligent, flexible, and integrated tools. I have identified several key trends and features shaping the future of project management technologies.

  • AI Integration for Efficiency : Tools like Microsoft Planner and Project Planner are incorporating AI to automate mundane tasks, optimize resource allocation, and enhance project planning and execution. AI is helping project managers to delegate routine tasks to technology, enabling them to focus on strategic decisions and outcomes.
  • Workflow Automation : AI-powered solutions are streamlining task and document creation, facilitating real-time communication, and improving team collaboration.
  • Flexibility in Methodologies : There's a shift towards hybrid project management approaches that blend traditional and agile methodologies, allowing teams to select the best practices suited to their project's needs.
  • Sustainability and Green Project Management : An emerging trend is the focus on sustainability, encouraging practices that minimize environmental impact and promote eco-friendly project execution.
  • Blockchain Adoption : Although still in its early stages, blockchain technology is being explored for its potential to enhance transparency and security in project management.

The evolution of project management tools in 2024 is characterized by a stronger reliance on AI, enhanced integration with other business tools, and increased customization to meet the specific needs of organizations. These changes emphasize efficiency, adaptability, and a holistic approach to team management.

What Are Project Management Tools?

Project management tools are software that assist in organizing, tracking, and managing work and resources across projects. These tools enable teams to collaborate more effectively, keep track of all aspects of a project, and meet deadlines efficiently. They often include features like task assignment, scheduling, time tracking, resource allocation, budget management, and progress tracking.

Ideal for both small and large-scale projects, these tools facilitate communication and coordination within teams, streamline workflow, and provide a centralized platform for all project-related information. By offering a clear overview of project timelines, milestones, and deliverables, project management tools play a crucial role in helping teams stay organized and aligned with their objectives.

Features Of Project Management Tools

Selecting the right project management tool is vital for orchestrating the many facets of project work, including task distribution, scheduling, resource deployment, budget oversight, and performance evaluation. Here are ten features to consider when choosing a project management tools:

  • Task Assignment and Management : Allows for the distribution and tracking of tasks. This feature is crucial as it ensures every team member knows their responsibilities, deadlines, and priorities, facilitating focused and efficient work.
  • Scheduling and Deadlines : Offers visual timelines and calendars. Proper scheduling is key to keeping projects on track, helping teams understand when tasks need to be completed and how they align with the overall project timeline.
  • Resource Allocation : Enables the assignment of resources to tasks. Effective resource management ensures that every task has the necessary personnel and tools, optimizing productivity and preventing bottlenecks.
  • Budget Management : Provides tools for tracking project finances. Keeping a close eye on the budget prevents overspending and allows for better financial planning and allocation throughout the project life cycle.
  • Progress Tracking and Reporting : Offers real-time updates on project status. This feature allows project managers to monitor progress, identify delays or issues quickly, and make informed decisions to keep the project moving forward.
  • Collaboration Tools : Facilitates communication and document sharing. Seamless collaboration within teams and with stakeholders is essential for aligning efforts, sharing insights, and ensuring everyone is working towards the same objectives.
  • Integration Capabilities : Connects with other software tools. Integrations with email, calendar, and other work applications streamline workflows and reduce the need to switch between platforms, increasing efficiency.
  • Customizability and Scalability : Adapts to the specific needs of a project or organization. The ability to customize workflows, fields, and reports ensures that the tool can grow and change with the organization's needs.
  • Security and Access Controls : Protects sensitive project information. Ensuring that data is secure and that access is controlled based on roles and responsibilities is critical for maintaining confidentiality and integrity.
  • Mobile Accessibility : Offers access on various devices, including smartphones and tablets. Mobile access allows team members to stay updated and contribute to projects from anywhere, increasing flexibility and responsiveness.

These features form the backbone of a robust project management tool, enabling teams to navigate the complexities of project work with confidence.

Benefits Of Project Management Tools

Project management tools offer a myriad of benefits for both individual users and organizations, streamlining the way projects are planned, executed, and concluded. Here are five primary advantages of using project management tools.

  • Enhanced Collaboration : Facilitates seamless teamwork. By centralizing communication, file sharing, and task updates, project management tools break down silos, enabling team members to work more cohesively and stay aligned on project goals.
  • Improved Planning and Scheduling : Simplifies the creation of detailed project plans. These tools provide visual timelines and scheduling features, making it easier to plan project phases, allocate resources effectively, and meet deadlines, thereby reducing the risk of project overruns.
  • Efficient Resource Management : Optimizes the use of resources. With features for tracking and allocating time, manpower, and budget, project management software ensures resources are used efficiently, leading to cost savings and higher productivity for businesses.
  • Real-time Progress Tracking : Offers instant visibility into project status. This allows project managers and stakeholders to monitor progress in real-time, quickly identify issues or delays, and make necessary adjustments to keep projects on track.
  • Risk Mitigation and Decision Making : Enhances the ability to identify and manage risks. By providing tools for risk assessment, reporting, and analytics, project management software helps users foresee potential problems and make informed decisions, minimizing the impact on project outcomes.

Adopting project management tools can significantly impact the success of projects by ensuring they are delivered on time, within budget, and to the required quality standards.

Costs & Pricing For Project Management Tools

When exploring project management tools, it's crucial for software buyers, especially those with little to no experience, to understand the variety of plan options available. These plans are designed to accommodate different sizes of businesses, project complexities, and user needs, from individual freelancers to large enterprises. Each plan typically offers a set of core functionalities with additional features becoming available as you move to more advanced tiers. Here's a breakdown of common plan types, their average prices, and the features typically included in each.

Plan Comparison Table For Project Management Tools

Plan TypeAverage PriceCommon Features
Free$0Task management, basic collaboration tools, limited storage
Basic/Standard$10-15 /user/monthEnhanced task management, project planning and scheduling, file sharing, some integration options
Professional$20-30 /user/monthFull project planning suite, advanced reporting, increased integration options, increased storage
EnterpriseCustom pricingAdvanced security features, custom integrations, dedicated support, unlimited storage, full feature access

You should consider your specific project management needs and team size when selecting a plan. It's also beneficial to start with a free or lower-cost plan to gain familiarity with the software before committing to more advanced, higher-cost options.

Project Management Tool FAQs

Find answers to common questions other people ask about this topic.

What are the different types of project management tools?

There are five main types of project management tools:

  • Traditional. These tools have the features to support you throughout the project life cycle.
  • Agile. They support teams using agile methodologies like Scrum and Kanban. Therefore, you can find special views that focus on WIP and client portals that make it easy to receive client feedback. Useful for software development teams.
  • Collaborative. Web-based tools that will make it easy for your team to communicate among themselves and co-create using collaborative documents and proofing modules.
  • Resource management. These will help you with the people-side of things. You can find features to help you manage the task allocations across your team, make adjustments to your resource allocation on the go and much more.
  • Open-source. Free software that is community-supported. These are popular among teams on a budget or with the in-house capacity to alter the software and adjust it to their needs.

Read more about these five types of project management software .

What key features should I look for when selecting project management tools?

Here are the core features that any project management tool should have:

  • Task management: This feature includes the ability to create, assign, and monitor tasks as they progress. Also, lets you set due dates, group tasks and subtasks, and create checklists.
  • Project scheduling: The tool should allow users to set timelines and deadlines. Can you map out timelines on multiple views such as calendars, Gantt charts, and more?
  • File sharing: This feature includes the ability to upload and share files. Can you upload, organize, and share files amongst team members?
  • Communication: Users should be able to have project-specific conversations and discussions. Can you tag team members with @ mentions, create threaded discussions, and keep conversations organized?
  • Reporting: The tool should allow users to generate reports on project progress, budget usage, and resource usage. Can users easily generate and share reports using data from the software?

What tools do project managers use?

Project managers mainly use three types of tools.

  • Scheduling software . This is the most relevant for the project as it is where all the project tasks are laid out. It can be as simple as an Excel template or as complex as an all-in-one project solution with advanced features, like support for Agile sprints.
  • Time tracking software . Although you can find this one as a module in most project tools, time tracking is where your team (and you) reports their time. Particularly useful if it’s set up to support your Work Breakdown Structure (WBS).
  • Productivity software . This includes a range of tools that include project communication, to-do lists, and time management tools, like the Pomodoro timer.

Why do we use project management tools?

We use project management tools because, in general, they help us streamline and organize our work, while automating some parts of it. In turn, this allows us to prioritize work and dedicate more time to other important tasks, like stakeholder management or using collaboration tools to promote teamwork within our team. Here are 8 reasons why we use project management tools:

  • Better scheduling. A PM tool can help us schedule work for small teams and big teams alike, plus have visibility over work from external contributors, like freelancers.
  • Faster communication. The collaboration features embedded in each project management tool help the team communicate faster and in a centralized platform. A great example for small businesses is Basecamp.
  • Improved organization. Having all your work in one place makes it easier to coordinate efforts.
  • Reduced risk of scope creep . Having a project schedule that is visible to the rest of the team makes it easy to see the project limitations in terms of tasks to be done. Some tools will even go the extra mile and have customer portals where they can access the same information, letting everyone remain on the same page.
  • Simplified status reporting. This software makes it easy to share reports with the customer, whether that is through an export or shared access to the platform.
  • Fewer redundancies. The different views in the software will help you spot duplicated work or redundancies in your project.
  • Less onboarding training. The software helps new team members learn who does what, communicate more efficiently, see their assigned tasks, look at what’s already been done, and ultimately get to work faster.
  • Resource planning. Having all your team working and reporting their time on the same tool makes it easy to view their workload. This will help you make resource decisions.

You can read in-depth information about each in our 8 reasons to use project management software article.

How do I choose a project management tool?

First, you need to understand the project management methodologies you use and the features you must have. Then, determine the budget you want to allocate for it and if you need a software that scales with your operation. Finally, you explore your options and start comparing against your needs.

You can get more detailed information on all the steps in our PM software buyer’s guide .

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What's Next?

If you are just getting started in project management, I recommend you read our article on how to become a digital PM . Otherwise, why not refresh your memory by reading the common types of project constraints and how to manage them?

Stay updated with the latest tricks, tips, project management tools, and techniques that leading project managers are using today— subscribe to the DPM newsletter to get ongoing training, templates, and mentorship to grow your career.

Simple Project Management Software

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Project management software for teams to plan, manage, and execute on work together. 

Regardless of the size or complexity of your project, Smartsheet provides a real-time view of tasks across entire projects. That's why companies around the world rely on Smartsheet as their project management tool.

Try Smartsheet for Free     Watch the Demo

Clear Accountability

As a project manager, Smartsheet empowers you and your team to know what's getting done and by whom, increasing agility, speed, and accountability.

See More, Manage More

With anytime, anywhere access and real-time dashboards, Smartsheet enables you to stay up to date on status and ensure no detail is missed.

Deliver Work at Scale

Whether managing projects for marketing, sales, product development, or IT teams, Smartsheet scales to fit the needs of any department, across all industries.

Essential Capabilities

Easy to use.

With an intuitive spreadsheet interface, Smartsheet is easy to adopt. Import existing files from Excel, Microsoft Project, Google Spreadsheets, and Trello, or use one of our pre-built templates.

Cloud Based

See project status and collaborate on work in real-time - no more emailing static reports or updates. Manage remote teams and access tasks from anywhere, on any device.


Share your work with internal or external stakeholders and collaborate on entire project plans or individual tasks. Assign items, add comments, and set automatic reminders for regular updates.

Multiple Views

Manage projects the way that works for your team. Use grid to organize tasks; Gantt to create timelines; calendar to visualize due dates; and, card to create online Kanban boards.

File Storage

Bring context to project details by attaching files from your computer, Google Drive, OneDrive, Dropbox, Box, Evernote, and more, to create one location for project documentation.

Easily create interactive timelines with Gantt charts in Smartsheet. Turn on critical path and include milestones and dependencies to track overall project status against deadlines.

Automate Workflows

Automate repetitive project management tasks and actions with automated approval and update requests, triggered based on preset rules and created without a single line of code or help from IT.

Roll up tasks across sheets, create editable summary reports of items coming due, at-risk, or not yet assigned. Share reports with your team, and schedule them to be automatically sent on a recurring basis.

Keep stakeholders informed with an at-a-glance view of project and portfolio-level performance metrics. The easy-to-configure, widget-based view provides critical data in real time to make better decisions, faster.

Track Changes

Activity Log gives you one place to see who viewed project plans, reports, and dashboards, what changes were made, and when those activities occurred. Filter by action type and date range to find what you're looking for.

Manage Resources

Gain visibility into resource levels, with team allocation details in real-time. Make adjustments, specify project roles, and assign role and user-level permissions to keep your projects moving forward.

Smartsheet mobile apps on iPhone, iPad, and Android enable you to access details from anywhere. Collaborate on project information, check and update status, make approvals, and attach files while on the go.

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Project Management for Businesses of All Sizes

Contact Our Team

Project Management Templates

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Basic Project With Gantt

This template helps you manage your project, and provides an easy-to-grasp visual timeline for your team and clients.

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Team Task List by Priority

Use this template to keep your team organized. Group tasks by priority and use symbols to illustrate progress.

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Project with Schedule and Budget Variance

Track project and budget performance in one template. Include budget and schedule variance and Gantt chart with dependencies. 

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Basic Project with Resource Management

Use this template to gain an at-a-glance view of your project timeline, with Gantt chart, and your team's availability all in one plan.

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Basic Agile Project with Gantt Timeline

Designed for Agile project teams, this teamplate is built to track sprints, features, and tasks, and includes a Gantt chart timeline view. 

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Gantt Project with Hard Deadline

For projects with a firm deadline, use this template to help you create a workback schedule to determine start dates for preceding tasks. 

Project Management Template Sets

Template sets are packed with pre-built sheets, reports, forms, and dashboards, infused with best practices and designed to help you save time and hit the ground running. The Project Tracking and Rollup template set is a quick and easy way to get a project up and running and report on risks and milestones to stakeholders.

Watch the Demo

Smartsheet can basically do everything you always wished a spreadsheet could do, but with a lot more interactivity.

Discover How Other Project Managers Use Smartsheet

Cisco accelerates informed decisions with full transparency.

Cisco’s services department manages and maintains transparency on program activities and budgets, empowering their team to make the best decisions at the right time.

Learn how MOD Pizza uses Smartsheet Control Center to easily collaborate, gain visibility at scale, and align processes with their quickly growing company.

Colliers Wisconsin elevates its commercial real estate services with automation and dashboards in Smartsheet

With Smartsheet, Colliers Wisconsin can automate internal and client-facing processes, saving time that can be spent delivering world-class commercial real estate services.

Simple, elegant, collaborative!

Project Management Resources

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Agile Project Management 101: A Beginner's Guide

Learn all about Agile project management basics and how to get started implementing Agile practices.

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Six Things That Delay a Project and How to Avoid Them

Get expert insight on the top project derailers and gain actionable tips on how to keep your projects on track.

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Effective PMO Efforts: Challenging the Status Quo

Discover the top barriers to PMO success, and five ways to decrease delays and increase project revenue.

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Demystifying the 5 Phases of Project Management

Learn all about the five phases of project management and get our top tips and tricks.

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Comprehensive Guide to the Agile Manifesto

Discover the Agile Manifesto's history, four values, 12 principles, and usage outside of software development.

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Full Comparison: PM Methodologies

What's the difference between Agile vs Scrum vs Waterfall vs Kanban? Here's what you should know about these PM methodologies.

Healthcare Project Management

Healthcare Project Management 101: Experts Share Techniques, Examples and Future Outlook

Learn how to master healthcare project management, and find expert recommendations on Agile and other techniques.

A woman gestures to an image of commercial real estate properties on a large monitor

Moving on Up: Building a Career in Real Estate Project Management

From office towers to retail remodels, project management powers commercial real estate development. Learn how it works and how to get hired in this high-growth field.

Project Management for Government

Expert Tips on Performing Effective Project Management in Government

Get expert advice on effective government project management and tips on dealing with government-specific challenges.

Teach project management skills

Software Project Management: Unique Skills for Highly Complex and Ever-Changing Projects

Learn how software project management can reduce risk while managing the complex software development lifecycle.

Mergers and Acquisitions Project Management

Mergers and Acquisitions Project Management for the Win: Pre-Merger & Post-Merger Best Practices and Templates

Don’t let your deal fail. Learn best practices for successful M&A project management at every phase, and get advice from top experts.

Creative Project Management

How to Build a Winning Creative Project Management Strategy

Succeeding in today’s competitive world requires innovative strategies. Stand out with these tips, techniques, and templates.

Remote Project Management

Complete Guide to Project Management in the New Remote Workplace

Learn how to manage projects remotely with expert tips, tools, templates, and a comparison to traditional project management.

Smartsheet, a technology that is tackling the problem of "app overload" by creating a management platform that promises a more seamless, centralized experience.

Join Over 80,000 Organizations Who Trust Smartsheet

30-day free trial. Nothing to install. No credit card required.

Discover real-time, collaborative project management software with Smartsheet.

  • Contact sales
  • Start free trial

ProjectManager’s award-winning project management tools

Manage projects, resources and tasks online as a team.

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Project management tools for top performing teams

Gantt charts.

The most powerful, interactive and simple to use Gantt chart features.

Manage tasks with a straightforward list view.

Online project dashboards

Know instantly if your projects and your team are on track.

Kanban boards

Organize work with drag-and-drop cards and custom columns.

Portfolio management tools

See all your projects and keep them aligned with portfolio management.

Project timesheets

Online timesheets are easy for your team and even easier for you to approve.

Workflow automation

Automate workflows for quality control and faster processes.

Use the mobile app to manage your projects from anywhere.

Execute any project process or methodology on one platform

Project planning.

Create and share project plans online with multiple views for your team.

Project scheduling

Schedule tasks and review team workload across all your projects.

Critical path management

Quickly filter our Gantt charts to find the critical path for your project.

Project reporting

Build reports and monitor dashboards.

Resource management

Plan and schedule your resources for projects.

Project tracking

Monitor and track with features that make evaluating a project easier.

Task management

Empower your team with easy task management tools for all their projects.

Agile project management

Work together with multiple project views that help maintain flexibility.

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Online project planning tools

Plan, schedule and share your projects online with award-winning Gantt charts by ProjectManager. As team members update their assigned tasks, their changes are shown across our project management tools.

  • Schedule milestones and dependencies
  • Drag and drop timelines for quick changes

More on planning tools

Project management training video (hel6yyt1ja)

Web-based task management tools

Choose from a number of task management tools to manage your work, including task lists, kanban boards, sheets and calendars. With ProjectManager’s cloud-based project management tools, team members can collaborate on tasks from anywhere.

  • Share files, add comments and attachments
  • Organize tasks from multiple projects

More on task management tools

Real-time project dashboards

Project dashboards tell you at a glance whether your project is on track. Task, cost and time tracking data is displayed in charts that both project managers and team members can understand and use.

  • Track tasks, budgets and teams
  • No complex set up required

More on the dashboard

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Award-winning project portfolio management tools

Manage multiple projects.

PPM tools like roadmaps and portfolio dashboards make it simple to manage multiple projects and programs. Get real-time business intelligence across your organization with our web-based project management tools.

  • Organize projects into programs & portfolios
  • Create plans with interdependencies

More on PPM tools

Multiple projects image

Resource management tools

Manage resources and team workload across all your projects. Know at a glance if the right resources have the right amount of work. Even account for holidays in the project schedule.

  • Track resource utilization and project costs
  • Set availability and balance workloads

More on resource management tools

Resource tools image

Online timesheets that save time Track time, log hours and populate timesheets within one project management system. Timesheets can be auto-filled with last week’s tasks for fast, easy time tracking.

  • Create timesheet reports for detailed analysis
  • Streamline project budgeting and payroll

More on timesheets

Timesheets image

Project reporting tools

Create project management reports with the push of a button. Project managers can report on status, availability, time, variance and more. Review and export as a PDF, Word or Excel file.

  • Customize reports with interfaces
  • Get the insights to hit your project goals

More on reporting tools

Project reports image

Project management tools for businesses just like yours

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Project management tools for IT teams

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Project management tools for PMOs

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Project tools for manufacturing

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Project management tools for construction

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Project management tools for pro services

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Project tools for product teams

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Project management tools for engineering

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Project management tools for event planning

Integrate with over 1,000 business & project management apps.

Google logo

Manage tasks right in your Gmail app. Plus, sync to Google Drive & your Google Calendars.

Microsoft logo

Seamless importing and round-tripping of Microsoft Project plans, Excel files and CSV files.

Keep the data flowing when you connect with Salesforce via our Zapier integration.

Slack logo

Share all your project conversations in your favorite Slack channels.

Jira logo

View and update all your ProjectManager tasks in Jira for maximum efficiency.

PM api

For more advanced integrations, take advantage of our custom API.

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Powerful for managers. Flexible for teams.

Trusted by 35,000+ users worldwide.

ProjectManager review from G2 for Project Management Software Leader in 2023

“The reporting feature is outstanding – lets you personalize the reporting, and export it.”

ProjectManager review from SourceForge for Top Performer in the project management software category in 2023

“It has an excellent price if we think about all the functions that ProjectManager has.”

Positive reviews from Trust Pilot in the project management software category

“I feel good about recommending ProjectManager because of the people you have in support”

Start your free 30-day trial

Deliver faster, collaborate better and innovate more effectively without the high price tag or months-long implementation required by other products.


One platform to streamline all workflows

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Drive efficiency across all departments

Improve visibility and alignment.

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Eliminate wasted efforts

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Deliver on business outcomes faster

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The Most Versatile Work Management Platform™

Maximize your team’s performance, accelerate growth, and improve customer experience with unique and extensive customization features that makes work seamless for any team or department.

Automations & AI

Mobile apps

Request forms

A range of views

Visibility is mission critical for project management, but everyone digests information differently. That’s why we provide a range of views so you can visualize project progress, adjust resources quickly, and keep stakeholders informed. Try our industry-leading Gantt charts or easy-to-use Kanban boards .

Work views


Intuitive automations

We’re in the business of cutting out busywork so you can focus on the work that matters most. Turn repeatable workflows into automatic processes with just a few clicks. Check out Wrike’s full suite of Work Intelligence® features to take your team’s productivity to the next level.

Android and Apple app

Fully functional mobile apps

Access the entire Wrike platform from the palm of your hand, online and offline. Packed with every powerful feature and functionality, the Wrike app helps you access real-time updates from anywhere. Work your way via a laptop, desktop, tablet, or cell phone — the choice is yours.

Android and Apple app

Analytics & Dashboards

Real-time dashboards and analytics

Our project dashboards help teams drive results. Understand plans, progress, analytics, and more — focus on minute details, or get the big picture fast. Create reports with a variety of metrics, calculations, and KPIs so you can quickly visualize key results.

Analytics & Dashboards

Proofing and approvals

Streamlined proofing and approvals

Proofing assets and seeking approvals sucks up time that could be better used to accelerate growth. Our proofing tools allow for side-by-side comparisons and real-time feedback on your document or video, so you can then automate approvals to maximize your time.

Custom request forms

Get the information your team needs to hit the ground running with our customizable request forms. Automatically generate projects, tasks, workflows, and more with dynamic request forms that are designed to save your team time and energy.

Powerful enterprise-ready solutions

Wrike is the all-in-one platform that allows teams to scale smoothly with global support, industry-leading security, and a wealth of resources to help teams tackle complex work.

Enterprise-grade security

Every Wrike user can enjoy complete peace of mind with Wrike’s enterprise-class security — included in all plans. 

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Get started with Wrike in a matter of minutes, with an intuitive interface that features natural navigation, attractive design, and effortlessly smooth adoption. 

Our professional services team will ensure a smooth onboarding process including migrating from current work management tools, sharing best practices, and providing support as needed.

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Wrike helps IT ops, software engineers, and more streamline, manage, and automate service requests to deliver better work faster than ever.

Automate routine IT processes to accelerate time-consuming manual tasks

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Wrike provides end-to-end support to product management teams who need to centralize work and communications in a single source of truth.

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Wrike enables marketing, business, and product operations teams to accelerate approvals and collaborate seamlessly with other teams.

Create 360° project visibility with customizable dashboards, Gantt charts, and Kanban boards

Standardize teams’ processes using blueprints, templates, automation, and more

Balance team workloads and keep burnout at bay with our easy-access Workload view

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Save time and launch projects or campaigns in seconds with Wrike’s range of pre-built templates — all fully adaptable to help you get to work faster than ever.

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15 Best Project Management Tools in 2024

Praburam Srinivasan

Growth Marketing Manager

May 15, 2024

As a project manager, I’ve learned one thing for sure—this job is not for the faint-hearted. 

A typical day in my life is a constant whirlwind of racing after deadlines, juggling resources, and engaging stakeholders—each of these is an uphill climb (especially the last one when you have tricky clients). 

In my early career years, I struggled with even the basics. Between scrambling to meet client and stakeholder requests and trawling through reports and analytics, I’d end up missing an important to-do or two. Or three. You get the drift. 

Luckily, I eventually figured out how to make work (and life) easier with project management software. I now have solid processes and systems in place and use tools and automation to do a lot of the heavy lifting for my projects. 

Based on my experience and the research and testing done by our team at ClickUp, we’ve compiled a list of 15 best project management tools.

So, without any further ado, let’s get started!

Benefits of Using Project Management Tools

Top features to look for in a project management tool, 5. zoho projects, 6. monday.com, 8. basecamp, 9. smartsheet, 10. adobe workfront, 11. microsoft project, 12. teamwork, 13. celoxis, how to choose a project management tool, organize work with project management tools.

I’ll start by providing some information about the importance of this kind of software and what to look for when making your tool shortlist.

Avatar of person using AI

Here’s an overview of why I cannot over-stress the importance of project management tools . 

Increased efficiency

Project management tools will help you maximize your efficiency and productivity. They can simplify complicated workflows and automate repetitive tasks, freeing up your time to apply your mind to real work.

Moreover, they help you build a single source of truth for everybody involved in the project. This way, you won’t have to deal with differences in reports from different sources or field conflicting information requests from teams. 

I have used this software to set reminders for pending tasks, set up automated workflows based on conditional logic, and create custom access to project documentation for different stakeholder types. Think of them as an extra pair of hands for your project management assignment.

Enhanced organization

Organization is the backbone of efficient project management. Whether managing documents related to project planning or implementing change management, project management tools help me stay organized. Pair such a level of organization with project visualization capabilities, and there’s your formula for success! 

Work centralization

I shudder when I remember toggling between Google Sheets, Outlook email, Slack, Microsoft Word, Notion, Jira, and a few dozen other tools in a typical workday. Life gets easier when all project-related activities and information are available in one centralized hub . From project briefs to progress updates to meeting invites, these tools consolidate information in one place and make it accessible to authorized stakeholders. 

I don’t have to coordinate with different teams and departments for data or updates. Everything is available in a single location because everybody uses the same platform. There’s a lot to be said for not switching screens constantly!

Faster and improved collaboration

Many hands make light work has been my motto, and I’m sure all project managers will agree. However, orchestrating a collaborative work platform is no easy task. Interestingly, project management software gets this job done, too. Many tools today include features like file sharing, chat, and other forms of communication between teams. This brings teams together in a shared workspace where they can work as a team. 

This can be a huge advantage, especially among remote teams. I work with people distributed across three continents, and I like that we can communicate async without messing up anybody’s schedule.

Improved resource management

Project management systems are project managers’ eyes and ears. I’ve used them to track team workloads (you want to ensure balance), identify resource requirements, address bottlenecks, and allocate resources dynamically to keep things moving.

By keeping my finger on this pulse, I can offer my teams the proper support at the right time to ensure success. Plus, I no longer have to worry about anybody burning out from overwork.

Proactive risk mitigation

Having done this for a few years, I have had my fair share of run-ins with risk. Fortunately, you can avoid risk to a large extent with the right project management solutions. They offer a bird’s eye view of the project and its underlying activities, and you can set things up so you get notified if something is off.

Having a clear overview of the progress made and holdbacks, if any, helps me prepare for any risks or offset them proactively.

Data-driven insights

When you manage complex projects with multiple stakeholders, you’ve got to know your numbers. We use project management tools to track project performance, health, and status. I like to set up dashboards for all critical metrics and benchmark performance.

With interactive dashboards that update in real-time, you can also ensure your team and stakeholders are on the same page. It enables sharper decision-making and course correction. Also, it’s hard to doubt yourself (or your capabilities) when you have data by your side!

Transparency and accountability

I don’t like—or want—to micromanage my team, but I do need to know things are on track. I’ve found that the best project management tools can help create a sense of ownership . Accountability is automatically built when you’re tagged on the platform as the task owner.

Using project management software also promotes transparency since all updates and performance data are available to the team. You’ll find team members stepping up and showing their leadership qualities.  

Resilience and adaptability

Projects can be unpredictable; sometimes, what starts as a plan for a minor feature turns into an entire product revamp or release. In such cases, I want a solution that meets my changing requirements . Most project management tools scale with your needs. This allows you to build on existing features and capabilities and cherry-pick the additional functionalities as your team or business grows.

Not all project management tools are created alike. 

Project managers may use free project management tools for simple projects or enterprise-grade resource management tools for complex requirements. They may use them for time tracking or project planning. The possibilities are endless.

For this reason, you must select a suitable set of features. To simplify this selection, I’ve categorized the top features to look for in a project management tool into three themes: core functionalities, advanced features, and additional considerations. 

Core functionalities

ClickUp 3.0 Task view Custom field

The core functionalities of such a tool include:

  • Task management: We use task management features to create, assign, and manage tasks, set due dates, define priorities, and highlight dependencies. Breaking larger projects into smaller tasks helps in effective task management
  • Collaboration features: As projects become more participative, you want project management software with collaboration tools. The platform should bring teams together on the same virtual page, sharing documents and conversing. Pick something that helps teams be teams. In fact, I’d recommend getting a few team members to do the product trials with you before finalizing the tool
  • Knowledge management: Any project management tool contending for the top spot must offer intuitive and customizable ways of creating, managing, and sharing documentation . I have often found searchable, editable, and sharable project briefs, SOPs, templates, wikis, etc., to be a game-changer in a project’s success 
  • Planning and scheduling: Remember what I said about project management tools being your eyes and ears? In that vein, you want project planning and scheduling features so you can see all the tasks at various stages. At the very least, you want to have Gantt charts, task lists you can translate your WBS (Work Breakdown Structure) into, time tracking, budgeting, workload analysis, and the ability to add milestones and dependencies
  • Artificial intelligence: AI tools were once a nice-to-have feature for a project manager but are table stakes now. All leading project management software today comes with AI capabilities to help you get more out of available data and resources. From fueling informed decisions to automating and accelerating workflows —AI in project management is an absolute game changer

Advanced capabilities

The advanced features take care of project complexities to cover:

  • Resource management: Project managers must allocate and move resources around based on changing project demands. Whether it is shared resources like tools and platforms or limited resources like talent or budget, resource management features are a must in a tool for productivity and performance. This also includes time tracking, goal tracking among others
  • Reporting and analytics: Data analysis and reports help track and manage project health and performance against goals. It is helpful to have data-backed real-time reports and dashboards that calculate time spent, cost incurred, value earned, etc. Interventions powered by this data keep everything on track
  • Automation: “I love spending hours on grunt work,” said no project manager yet! We love productivity tools that help us automate routine and repetitive tasks. Automated updates and workflows minimize manual work without compromising on speed or accuracy
  • Customization: The ideal project management software will let you customize workflows, dashboards, and project views to fit your team’s specific preferences or needs. For example, we use custom fields to capture project-specific information and define access control to manage project details

Additional considerations

Project managers looking for the best solution will also have additional considerations like:

  • Integrations: Working with tools that connect easily with each other is another level of peace. Check if the project management software integrates with other apps, platforms, and systems like CRM, accounting software, etc. Also, see if these are native integrations or will need a third-party tool
  • Data security and privacy: If you’re late to this party, consider this: 7 out of 10 global consumers are worried about their data privacy. So, ensure that the platform offers adequate data security and privacy controls to enjoy absolute ownership of your data
  • Scalability : I touched upon this earlier. Whether working on a product or a feature, you want something that will grow with your project—and vice versa. So, evaluate whether the project management tool can scale up or down in response to your changing needs. Also, scalability can be horizontal and vertical; review the software on both lines to get more bang for your buck
  • Ease of use: You may be a digital native comfortable with technology and project management tools. However, you will also be working with stakeholders who may not be as technologically adept. Test your preferred project management tools for intuitiveness and user-friendliness (to ensure adoption) and simple navigation (to maximize usability)
  • Pricing: Whether you select a pay-as-you-use subscription model or a license fee, accounting for the face value investment would be a rookie mistake. Calculate the comprehensive cost —including one-time costs, recurring expenses, and even add-ons—and check whether it fits your budget and team size

Read more: The different types of project management software

The 15 Best Project Management Tools to Use in 2024

We’ve tested several project management software solutions to identify the best of the lot. Here’s a high-level view of the project management tools at a glance:

ClickUpAdvanced AI-enabled project managementFrom $0 to $19 per month; custom pricing for enterprise plans
Asana No-frills project managementFrom $0 to $30.49 per month; custom pricing for enterprise plans
TrelloVisualizing workflows as a digital Kanban BoardFrom $0 to $17.50 per month for 50 users
WrikeManaging stakeholdersFrom $0 to $24.80 per month; custom pricing for enterprise plans
Zoho ProjectsWorking in the Zoho ecosystemFrom $0 to $9 per month
MondayScalable project managementFrom $0 to $24 per month; custom pricing for enterprise plans
JiraManaging agile software development and IT projectsFrom $0 to $16 per month; custom pricing for enterprise plans
BasecampCollaborative working for small teamsFrom $15 to $299 per month
SmartsheetProject management in an Excel-like interfaceFrom $0 to $32 per month; custom pricing for enterprise plans
Adobe WorkfrontCreative and marketing project managementCustom pricing
Microsoft ProjectEnterprise-grade resource managementFrom $10 to $55 per month and $679.99 to $1299.99 for license purchase
TeamWorkProject tracking and performance reviewFrom $0 to $25.99 per month; custom pricing for enterprise plans
CeloxisManaging unlimited tasks, projects, and portfoliosFrom $15 to $25 per month
MiroBrainstorming using whiteboardsFrom $0 to $20 per month; custom pricing for enterprise plans
NiftyBringing remote teams togetherFrom $0 to $499 per month

With that out of the way, let’s examine each of the 15 project management solutions and see what makes them special.

Best AI-powered versatile project management tool

ClickUp 3.0 Item Hubs detailed

I stumbled upon ClickUp’s project management solution by accident. It was circa 2020 when everyone was looking for remote project management tools to get work done, even in the middle of a global pandemic. I was weighing my options around that time, and ClickUp was also finding its feet.

Despite my initial hesitation, ClickUp impressed me with some neat project and task management features, document organization, progress tracking, etc. I liked that I could do a lot even with a free account—you can add unlimited users and tasks to their Free Forever plan.

That said, what I most appreciate about ClickUp is how it has developed over the years. The speed of updates and new releases at ClickUp is amazing. I’ve witnessed features being added and the user experience becoming more user-friendly, and now they’ve added AI, too. The 3.0 version feels like their best yet.

However, what truly stands out is the AI tool—ClickUp Brain.

AI-powered project management

While some of the other project management software we’ll discuss later have AI baked into them, ClickUp Brain , the AI assistant, is in a league of its own.

ClickUp Brain connects your entire digital infrastructure—from people to tasks to documents within ClickUp and even all connected apps. This has helped our business tech stacks become increasingly navigable and searchable. 

The AI Knowledge Manager can give us contextual and instant answers about anything within and connected to ClickUp. 

As an AI Project Manager, ClickUp Brain automates tasks, shares progress updates, fills data into tables, and generates summaries. It can even automatically suggest and create sub-tasks for your tasks and remind you when something is overdue. I love being able to generate stand-ups and meeting summaries in a single click. 

The AI Writer for Work has made my work 10x easier. Here’s how:

ClickUp Brain's AI Writer for Work

ClickUp Brain can write and edit for you based on your prompts. If you don’t have one, you can choose from the collection of 100+ role-based prompts . It also improves your writing with built-in grammar and spell checks, generates quick replies to messages, and transcribes audio files.

But that’s not all ClickUp offers; its other project management features are just as powerful.

Effective task management

ClickUp allows you to organize your project details in a hierarchical format across Space, Folder, Lists, Tasks, and Subtasks. It also lets you add checklists, subtasks, and custom fields to tasks for granular tracking .

I like being able to define relationships and interdependencies at a task level so I never miss an essential to-do. The priority flags also help my team determine which tasks to pick up first.

What’s more, ClickUp helps you speed up day-to-day processes. It offers over 50 customizable automation recipes you can connect to actions, triggers, or conditions. You can also tailor the user experience with 35+ customizable ClickApps that add capabilities to the project management software.

Collaborative working

ClickUp Docs helps teams create, edit, and share documentation with each other and with external stakeholders. You can add comments, make rich edits, and link docs to tasks for easy knowledge-sharing.

Whiteboards in ClickUp help you ensure that all stakeholder inputs are incorporated into the project scope. I use the Whiteboards to build out my workflows (as I am a visual thinker!). I can even embed docs, web links, and images to add depth and context to a Whiteboard.

Resource management

Tracking progress is easy in ClickUp; set up your objectives within ClickUp Goals , assign each to relevant owners, and build your customized ClickUp Dashboard for real-time tracking. Add widgets as you see fit and share the dashboard with relevant stakeholders. 

I also like being able to switch between different View types in my projects; the Gantt Chart view gives me a high-level overview of projects, while the List view shows me each task with its status, owner, priority, etc., and the Board view lets me drag and drop tasks into ‘in progress,’ ‘done,’ ‘to start,’ etc. Kanban-style. 

Over 1000 different templates are also available in ClickUp, which can help you hit the ground running. 

Execute all your projects efficiently and effectively with the ClickUp Project Management Template

One that I find super-useful is the ClickUp Project Management Template . It gives you a head start on your projects. It includes advanced features for complex project needs and will set up an organized workspace for you with a few clicks. Essential views like List, Kanban, Form, etc. are included. 

The template makes it easy to organize tasks by pre-setting fields such as priority, time estimate, success metrics, etc. Use it to avoid planning from scratch and execute your projects efficiently.

ClickUp makes life easier every day. 

And I’m not the only one who feels that way— a G2 review says,

“ I am obsessed with everything. The AI tool is such an amazing value add. I love the variety of view options under each space. I love the inclusive options for repetitive tasks. I love the easy and clear commenting features, it makes it very easy for my team to all stay in the loop while collectively working on various tasks. It is overall just the best task management software on the market and I have tried them all! “

ClickUp best features

  • Manage project workflows and organize your work effectively with ClickUp Tasks  
  • Visualize, track, and manage your Tasks with more than 15+ ClickUp Views ranging from Gantt charts to Lists to Kanban boards and more
  • Collaborate with your team in the ClickUp Chat View —discuss ideas, share updates, and directly Assign Comments as action items to your team members
  • Find anything within and connected to the app with ClickUp’s Universal Search
  • Centralize and organize project information with AI-powered ClickUp Docs —write, edit, share, and collaborate in real-time 
  • Plan and manage schedules precisely with the native ClickUp Time-tracking app that you can even use from the Chrome extension
  • Track and benchmark project status with rich and interactive ClickUp Dashboards that you can customize as you need and share with stakeholders
  • Connect and track company, team, and individual goals with ClickUp Goals  

ClickUp limitations

  • The mobile app doesn’t have all the features of the desktop app yet
  • New users may find the exhaustive list of features overwhelming

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month
  • Business: $12/month per user
  • Enterprise: Custom pricing
  • ClickUp Brain: Add to any paid plan for $5 per Workspace member per month

ClickUp ratings and reviews

  • G2: 4.7/5.0 (‎9,400+ reviews)
  • Capterra: 4.7/5.0 (4,000+ reviews)

What users have to say about ClickUp

One spot for project management for ALL my tasks associated with my business and CLIENTS. ClickUp has reduced the noise in my inbox by allowing me to have client portals where 95% of client communication is housed. My Virtual Assistant and I have streamlined our SOPs in ClickUp, too!

Best project management software for hassle-free teamwork

Asana’s user interface

With Asana, what truly stands out is its user-friendly, decluttered user interface. I don’t have to navigate through clunky menus or overwhelming dashboards, which I appreciate. It’s quite a time-saver, in fact. Its UI is divided into five parts—Sidebar, Header, Top bar, Main pane, and Task details pane.

I liked how each layout element is intentional and intuitive , allowing you to jump right in and get started with project management. You can add your Favorites to the sidebar in Asana for quick navigation.

We liked that Asana helps you start your project quickly with pre-built project templates and an easy-to-use workflow builder . Managing projects is also pretty easy with features like progress tracking and due dates. And the playful animations when you mark a task done will make you smile.

You can easily add your team to tasks and communicate with them using comments. Asana will cut through the clutter and keep you and your team focused on what matters most—getting things done!

However, I realized that Asana doesn’t give you custom task statuses or roles. You also can’t create task checklists or have multiple assignees in a task, which we found limiting.

Asana best features

  • Gain a comprehensive view of your project as Boards, Lists, Timelines, Calendars, and Gantt charts
  • Set up workflow automation using Forms, Rules, Bundles, and Templates
  • Manage resources effectively with features like workload management and time tracking
  • Leverage AI in project management with Asana Intelligence for smart fields, summaries, editing, statuses, answers, and digests
  • Centralize project management by connecting Asana with 200+ apps (including ClickUp) while enjoying unlimited projects and file storage

Asana limitations

  • Building and managing a knowledge base, although doable, is challenging
  • Lacks a comprehensive set of project management templates
  • Asana Intelligence is not available in the free project management software plan

Asana pricing

  • Personal: $0
  • Starter: $13.49/month per user
  • Advanced: $30.49/month per user
  • Enterprise+: Custom pricing

Asana ratings and reviews

  • G2: 4.3/5.0 (9,900+ reviews)
  • Capterra: 4.5/5.0 (12,500+ reviews)

What users have to say about Asana 

The tool is very intuitive and easy to reference. The interface is great, very in line with other tools which helps if you are transitioning from a different tool. A big plus is the multiple animations when completing tasks, which break the monotony of a work day.

Best project management software for Kanban Board-style visualization

Trello Kanban board view

Trello will suit you perfectly if you’re a visual thinker like me who enjoys managing projects using Kanban Boards.  Trello is an uncomplicated tool that lets you turn complex projects into simple Kanban Boards and ease workflow visualization. The interactive digital Kanban Board helps you quickly update project and task status by moving cards between stages like ‘To Do,’ ‘Backlog,’ ‘In Progress,’ and ‘Done.’

This is an easy way to see progress, problems, and resource constraints. We also found we could use power-ups to add advanced project management features to it without cluttering the interface.

You can use custom fields to personalize and labels to prioritize tasks.  

The tool is simple, but then, it might be too simple. With no custom statuses and the inability to create and track goals, Trello might not fit complex projects. 

Trello best features

  • Get a quick project overview with a simple, Kanban-style layout
  • Visualize your project’s details as Boards, Lists, and Cards
  • Organize project data, such as member details, due dates, attachments, etc., in one place
  • Tailor Trello cards to meet specific business requirements using custom fields
  • Set automated rules for various actions to automate workflows using the nifty AI assistant called Butler

Trello limitations

  • Doesn’t offer real-time chat or smart notifications
  • The simple card system may not work for larger and more complex projects
  • Collaboration tools and views other than the Board are behind paywalls
  • Does not have 24/7 support

Trello pricing

  • Standard: $6/month per user
  • Premium: $12.50/month per user
  • Enterprise: $17.50/month per user for 50 users

Trello ratings and reviews

  • G2: 4.4/5.0 (13,500+ reviews)
  • Capterra: 4.5/5.0 (23,100+ reviews)

What users have to say about Trello 

It’s an exceptional app with Kanban boarding. Fantastic with the use of drag and drop for task updates. Extensiveness with task scheduling. Reliable with visualization of projects using charts.

Best project management software for client and team management

Wrike Dashboard

We found Wrike to be an excellent project management software for managing stakeholders and keeping them updated. Whether you’re collaborating with internal teams or external clients, Wrike keeps everyone informed and happy, even if they don’t have a paid account themselves. 

I found this particularly useful while dealing with a client who didn’t wish to create an account on our project management tool for status updates.

I’ve used it to build interactive dashboards with different permission levels to share information without compromising data privacy and security. While testing the tool, we liked being able to build custom reports and different types of project views. 

What also stood out for us is how Wrike eliminates communication silos. With its real-time updates and proofing tools, you can keep everyone in the loop and promote transparency.

However, I wish they’d also add an ‘Everything’ view and a way to make quick notes like a Notepad.

Wrike best features

  • Get through your work faster and smoother with Wrike’s Work Intelligence, an AI tool for project management
  • Initiate tasks or projects using a simple request form
  • Organize projects into dedicated Spaces and catalog data in projects, folders, tasks, and subtasks
  • Visualize work in different layouts like Calendar view, Kanban board, Table view, Gantt charts, and Workload charts
  • Simplify stakeholder management using features like cross-tagging, live document editing, proofing, external collaborators, etc. 

Wrike limitations

  • The free version of the project management software lacks features like Gantt charts, dashboards, and automation
  • New users will find it hard to learn and use initially
  • Some users have found the interface clunky, which gets in the way of work

Wrike pricing

  • Team: $9.80/month per user
  • Business: $24.80/month per user
  • Pinnacle: Custom pricing

Wrike ratings and reviews

  • G2 : 4.2/5.0 (3,600+ reviews)
  • Capterra : 4.4/5.0 (2,600+ reviews)

What users have to say about Wrike

I like that I can communicate with my team and easily see the overview of a larger project. Once you understand the structure of Wrike, it’s easy to communicate with stakeholders and teammates.

Best project management tool in the Zoho environment

Zoho Projects dashboard

Dedicated Zoho users don’t have to look far and wide for a project management tool. Zoho Projects is a native task management system for when you wish to stay within the Zoho platform. It also works out to be pretty affordable if you’re already invested in the Zoho ecosystem. 

I liked how Zoho Projects integrates smoothly with other Zoho applications and third-party tools that my team uses daily. But with a UI that’s not very intuitive and no focus on reporting features, it might not be your best option. Plus, investing in the Zoho environment only works if you have large-scale and complex requirements.

Zoho Projects best features

  • Implement hands-on task management with work breakdown structures, universal add, task lists, reminders, and recurring tasks
  • Customize layouts, fields, views, statuses, templates, tags, etc.
  • Collaborate with others using feeds, chat, mentions, forums, emails, and documents
  • Design automated workflows to match business rules and logic
  • Simplify time management for invoicing and workload management 

Zoho Projects limitations

  • The Zoho dashboard and UI needs a lot of work and lacks basic reporting features
  • Organizing, sorting, and searching data is painfully unintuitive
  • Customization is tedious and time-consuming

Zoho Projects pricing

  • Premium: $4/month per user
  • Enterprise: $9/month per user

Zoho Projects ratings and reviews

  • G2: 4.3/5.0 (‎400+ reviews)
  • Capterra: 4.4/5.0 (500+ reviews)

What users have to say about Zoho Projects

Zoho One is a good CRM and suite of tools for small businesses that are price-conscious. It’s easy to use for people unfamiliar with CRMs. It lacks many of the integrations and functions you can get with Hubspot or Salesforce but works well if you just need basic email marketing, a way to manage contacts, and simple subscriptions and products .

Also read: The best tools for managing construction projects

Best project management software for businesses of all sizes

Monday employee onboarding checklist

Whether you’re a high-growth, high-potential startup or a well-established enterprise, Monday.com can fit your changing needs. We discovered that the project management software’s intuitive UI scales well, allowing teams of varying sizes to perform a range of functions.

Whether you’re managing a simple to-do list or creating a work breakdown structure of a complex project, Monday.com allows you to do it with relative ease . It also lets you switch from the Gantt chart view to calendar views to Kanban boards, depending on the project. 

Unfortunately, you’ll need one of the higher-priced paid plans to access critical features like integrations and automation. Monday.com also doesn’t offer a screen capture feature that’s essential to remote teams.

Monday.com best features

  • Take help from Monday AI assistant to automate work and generate content
  • Make smarter decisions with customizable dashboards with 30+ widgets
  • View your project the way you want with 10+ project views like Gantt charts, Kanban board, etc.
  • Leverage no-code building to customize and automate business workflows
  • Implement end-to-end task management to match your projects, goals, and workflows
  • Collaborate seamlessly using Whiteboard, embedded documents, update section, etc.

Monday.com limitations

  • Some users have indicated that the free project management software is heavily watered down, making it feel like a colorful Excel
  • A steep learning curve paired with costly pricing is discouraging
  • Guzzles high volumes of data, which affects performance and makes the platform laggy

Monday.com pricing

For 3 to 49 seats:

  • Basic: $12/month per seat
  • Standard: $14/month per seat
  • Pro: $24/month per seat

Monday.com ratings and reviews

  • G2: 4.7/5.0 (10,600+ reviews)
  • Capterra: 4.6/5.0 (‎4,700+ reviews)

What users have to say about Monday.com

Overall Monday is a good tool for project management. I would highly recommend it to those in startups or high-volume companies.

Got the Monday blues? We have Monday alternatives for you 🙌

Best project management software for agile and IT teams

Jira project management dasboard

Jira is a popular project management software for agile development and IT projects. IT and project managers use it to track issues and bugs , set up a collaborative development space, and orchestrate sprints. 

We found Jira impressive but more suited to seasoned IT professionals. It is pretty effective for managing agile projects where developers create user stories and track progress visually. 

However, though it’s great for tracking bugs, we didn’t find it easy to use for other project management tasks. Also, adding plugins to increase capabilities will quickly increase Jira’s costs. 

It does offer a fair selection of templates to get you started fast. 

Jira best features

  • Create Scrum boards to break large, complex projects into smaller, manageable tasks
  • Keep track of projects with out-of-the-box dashboards and reports 
  • Use the intuitive drag-and-drop feature to set up automation
  • Let developers focus on code development with DevOps visibility and repository access
  • Set up Open DevOps to integrate Jira with Atlassian and partner tools automatically

Jira limitations

  • The search and filtering systems could be more intuitive
  • The subscription costs keep rising without any tangible value addition
  • The rigid interface and difficulty in customization make Jira inflexible

Jira pricing

For 10 users:

  • Standard: $8.15/month per user
  • Premium: $16/month per user

Jira ratings and reviews

  • G2: 4.3/5.0 (5,800+ reviews)
  • Capterra: 4.5/5.0 (14,000+ reviews)

What users have to say about Jira 

I absolutely love JIRA, their support is lacking but mannnn the customization available is top notch. We eliminated a ton of manual tedious work with automation rules and the dashboards that can be built are pretty nice .

Best project management system for online collaboration

Basecamp dashboard

For me, Basecamp is an example of ‘how to keep things simple.’ 

Unlike other project management tools that pack quite a punch, Basecamp has an easy-to-use interface with basic features. 

This project management software concentrates on online collaboration , connecting small teams, and maintaining their focus on goals. It helps teams communicate better with message boards, file sharing, to-do lists, etc. 

I liked how Basecamp is a central hub for sharing files, updates, resources, and other mission-critical materials. Think of it as an internal forum for your organization. Moreover, teams can collaborate easily without feeling overwhelmed by project management features. In our opinion, this makes Basecamp one of the best no-fuss collaboration tools.

However, without essential features like custom fields and status, native docs, tags, Gantt charts, and the like, we found the software somewhat limited. Also, there isn’t a free plan, only a free trial.

Basecamp best features

  • Organize tasks, assignments, and schedules in a single-page dashboard 
  • Stay updated through Messages, a centralized location for team discussions 
  • Build to-do lists and track work, deadlines, progress, and responsibilities
  • Interact with team members using collaboration features like Campfire
  • Create, store, share, and discuss files and images—physical or on cloud

Basecamp limitations

  • The forum-like layout is great for smaller projects but unravels when larger and more complex projects are involved
  • Lacks basic features like Gantt charts, task assignments, etc., present in most project management tools
  • The messaging board and chat are prone to freezing

Basecamp pricing

  • Basecamp: $15/month per user
  • Basecamp Pro Unlimited: $299/month per user

Basecamp ratings and reviews

  • G2: 4.1/5.0 (‎5,200+ reviews)
  • Capterra: 4.3/5.0 (14,400+ reviews)

What users have to say about Basecamp 

Basecamp is very user-friendly and offers many features for our team. It allows us to collaborate on projects/events as well as everyday communication. The people on our team who have been most successful with Basecamp use it throughout the day, every day.

Best project management software for spreadsheet lovers

Excel-like layout on Smartsheet

If your team is comfortable working on spreadsheets, implementing project management software doesn’t mean you have to divert from this working style.

Smartsheet’s spreadsheet layout simplifies your work with task tracking, comments,  and deadlines. It also offers project management features like automated workflows , Gantt charts , real-time dashboards, and collaborative working—all built into the spreadsheet environment. It’s pretty useful if you’re trained to work in an Excel-like environment! Moreover, it integrates with many of the tools you’d use at work. 

We liked the AI tools for formulas, text, and summaries, but they are only offered in the Enterprise plan. I also found the inability to create notes and docs and build goals quite a downer.

Smartsheet best features

  • Visualize your projects in multiple views like Grids, Gantt charts, Cards, Calendar, etc.
  • Generate formulas or text in spreadsheet cells with AI tools
  • Simplify collaboration with document sharing, proofing, notifications, and conversation threads
  • Leverage pre-made templates for budget and resource management, etc.
  • Build and track critical paths while managing task dependencies and workloads

Smartsheet limitations

  • You cannot add multiple spreadsheets within a single Smartsheet file
  • Project visualization and graphing can be improved
  • Lacks adequate support for formula and data storage capacity

Smartsheet pricing

  • Pro: $9/month per user
  • Business: $32/month per user

Smartsheet ratings and reviews

  • G2: 4.4/5.0 (15,000+ reviews)
  • Capterra: 4.5/5.0 (3,200+ reviews)

What users have to say about Smartsheet

What I like most about Smartsheet is its versatility and ease of use. Since the program features an intuitive interface, it’s very easy to create and customize spreadsheets and dashboards according to my desires and the needs of the projects I’m involved in.

Also read: Comparing Excel and project management tools

Best project management platform for marketing teams

Board view of Adobe Workfront, among the leading project management tools for creative teams

I’m all for using one tool instead of many different systems or platforms. However, whenever I’ve had to work on a creative or marketing project, Adobe Workfront has been the go-to option—and I’ll tell you why. 

Adobe Workfront and other Adobe products, such as Illustrator and Photoshop, can build a cohesive creative environment for your team. Its project management features, such as asset management, resource scheduling, and digital proofing, are tailored to creative project needs .

It provides a complete set of tools for any kind of creative requirement. This focused approach frees up artists for their creative pursuits. That said, I’ve found its extensive feature set and somewhat complex workflows rather overwhelming. 

We believe Workfront might only suit large organizations that need dedicated creative management tools.

Adobe Workfront best features

  • Plan, assign, and deliver work while on the move with dynamic task management 
  • Use automation to prioritize tasks and assign them to the right teams quickly 
  • Track project progress and identify hold-ups with real-time dashboards
  • Connect distributed teams with centralized communication and an online approval process
  • Integrate with other Adobe products like Adobe Experience Cloud, Adobe Creative Cloud, Marketo Engage, etc.

Adobe Workfront limitations

  • Uses outdated techniques like self-guide recording and community-driven forums for onboarding and training
  • The UI is rigid, clunky, and cannot be customized to match business requirements
  • Tends to flood your inbox with unwanted notifications, even if you change the settings to restrict it

Adobe Workfront pricing

  • Select: Custom pricing
  • Prime: Custom pricing
  • Ultimate: Custom pricing

Adobe Workfront ratings and reviews

  • G2: 4.1/5.0 (900+ reviews)
  • Capterra: 4.4/5.0 (‎1,400+ reviews)

What users have to say about Adobe Workfront 

Before Workfront my Marketing department struggled to communicate marketing tasks with multiple people in multiple locations. We researched several tools before deciding that WF had the best processes, workflow, and reports for a creative department. The proofing tool alone is first-rate.

Best project management tool for effective resource planning

Microsoft Project dashboard

Soon to be rebranded as Microsoft Planner , Project is geared toward enterprises working on multiple projects with complex resource requirements. Established businesses use it to plan, execute, and easily track large-scale projects. In fact, I would call it a portfolio management tool. 

Microsoft Project’s powerful scheduling features help you develop detailed project timelines, manage task dependencies, and optimize resource allocation to prevent conflicts. Naturally, these problems are more pressing in large-scale operations.

We really liked its comprehensive reporting capabilities; the platform lets project managers track project health, budget performance, and earned value at every project stage. The integration with the Microsoft suite is an added plus, especially if you’re already working in the Microsoft 365 ecosystem. 

Microsoft Project would be a good choice for an enterprise looking to manage multiple projects. However, I would not recommend it for other use cases. 

Also, the waterfall style of project management may pose problems to agile project teams that are more iterative in their approach. In other words, the Microsoft Project market is pretty niche.

Microsoft Project best features

  • Deploy as on-prem or cloud-based project management software 
  • Manage dynamic schedules depending on project duration, effort required, team strength, etc.
  • Collaborate with team members using Microsoft Teams to share files, chat, host meetings, etc.
  • Create interactive dashboards with Power BI to track project progress and dependencies
  • Integrate smoothly with other Microsoft 365 experiences like Loop, Outlook, Viva Goals, Teams, etc.

Microsoft Project limitations

  • Since it’s more of a portfolio management software, it isn’t ideal for smaller projects
  • Has a steep learning curve, making it unsuitable for new users
  • Does not integrate with third-party applications, software, and platforms

Microsoft Project pricing

Cloud deployment

  • Planner Plan 1: $10/month per user
  • Project Plan 3: $30/month per user
  • Project Plan 5: $55/month per user

On-premise deployment

  • Project Standard 2021: $679.99 one-time purchase
  • Project Professional 2021: $1,299.99 one-time purchase
  • Project Server: Custom pricing

Microsoft Project ratings and reviews

  • G2: 4.0/5.0 (1,600+ reviews)
  • Capterra: 4.4/5.0 (1,800+ reviews)

What users have to say about Microsoft Project 

Their neat feature of capacity planning simplifies our work in allocating resources efficiently. Also, the scheduling and planning tools are outstanding – visual timeline (Gantt charts) and dependency tracking, which help us monitor the project’s progression .

Best project management tool for tracking and reporting

Project health Report on TeamWork, one of the popular project management tools

If you’re looking for simple project management software to monitor performance and timelines, TeamWork should be your pick. 

While all project management tools share real-time project insights, we found that TeamWork goes the extra mile with its customizable reporting . You can build tailored dashboards in TeamWork to track metrics related to project finances, timelines, workloads, and much more. 

Such vigilant tracking of project health helps you identify problems before they crop up. In addition, you get comprehensive reports to share with stakeholders to keep everyone updated. 

However, we realized that you will need one of the paid plans to access the tool’s more critical features. 

TeamWork best features

  • Efficiently manage and juggle resources and workloads
  • Track time using a built-in time tracker for effortless invoicing, expense handling, budget management, and calculating billable or project costs
  • Organize tasks and subtasks using custom fields, tags, and versions
  • Collaborate with internal and external stakeholders through comments, messages, documents, and proofs
  • Set up workflow automation and create projects from customizable templates

TeamWork limitations

  • Admins may find it hard to track access and permissions across multiple projects
  • Lacks support for real-time chat
  • The free version of the software is more limited than other tools

TeamWork pricing

  • Deliver: $13.99/month per user
  • Grow: $25.99/month per user
  • Scale: Custom pricing

TeamWork ratings and reviews

  • G2: 4.4/5.0 (‎1,100+ reviews)
  • Capterra: 4.5/5.0 (800+ reviews)

What users have to say about TeamWork

Love the way we can see all the reporting and stats about each project and each user. Lets you plan a project in detail and make sure you have the necessary information all in one place. 

Best project management software for portfolio handling

Celoxis is one of the newer project management tools 

If you’re tired of juggling multiple projects, Celoxis should be a part of your project management tech stack. This project and portfolio management tool centralizes various projects, highlights dependencies, and connects tasks to overarching goals.

Celoxis has an intuitive interface that provides a holistic overview of project health and resources. It helps project managers meet portfolio objectives while expertly managing resources. 

At the same time, it offers a high degree of granularity . You can connect the smallest tasks or activities with the larger goal, ensuring everyone feels engaged. 

I don’t have extensive experience with this tool, as it is pretty new to the market. However, we had a largely positive experience, and I’m keen to see how Celoxis develops in the future.

Celoxis best features

  • Centralize project requests from various sources to match demand with capacity
  • Develop dynamic project plans that scale to match market conditions and project requirements
  • Track project progress in real time and address problems without leaving the dashboard
  • Manage account receivables, spending, profitability, and other budgetary metrics across projects and portfolios
  • Keep track of resources and provision them based on demand, availability, and skill

Celoxis limitations

  • Does not offer a free tier or freemium version
  • Lacks an undo button, and if you delete a project element—it is gone forever
  • You’ll have to pay for accounts for external stakeholders

Celoxis pricing

  • Manager: $25/month (billed annually)
  • Team Member: $15/month (billed annually)

Celoxis ratings and reviews

  • G2: 4.5/5.0 (140+ reviews)
  • Capterra: 4.4/5.0 (300+ reviews)

What users have to say about Celoxis

The new PPM has dramatically transformed the project delivery, making 4 tools redundant, bringing new visibility to the project portfolio, significantly improving the internal collaboration across 5 departments, and accelerating the end-to-end delivery.

Best project management platform for whiteboard-based ideation

Digital whiteboard on Miro 

Miro is all about creative problem-solving. Its interactive whiteboard has often helped me think outside the box by allowing online brainstorming sessions .  My team collaborates in real time, creating mind maps, digital drawings, and sticky notes—essentially doing what makes them a team. I’ve found that an online brainstorming tool can encourage participation, even from the introverts on the team.

Miro also helps store and organize the output of such idea exchanges for later reference. Whether you’re exploring the UX design of an app or having a collaborative meeting, Miro can set it up in just a few clicks.

While it makes whiteboarding and mind mapping simple, we found that Miro couldn’t help with other crucial dimensions of project management. It’s a fancy (but very nice) whiteboard, which may pinch your pockets when you consider that’s all it does! 

Miro best features

  • Create wireframes, project estimations, product plans, dependency maps, journey maps, and simplified flowcharts 
  • Harness Talktrack, an advanced facilitation tool for asynchronous collaboration
  • Use Miro Assist to auto-generate diagrams, mind maps, code, and summaries
  • Improve team collaboration with remote-friendly features

Miro limitations

  • Navigating to a particular area is tricky, as you’ll have to scroll past all the content on the whiteboard
  • The interface tends to slow down as you embed content, links, documents, etc. or collaborate on the whiteboard
  • Has poor access control with little to no transparency about who has whiteboard access

Miro pricing

  • Starter: $10/month per user
  • Business: $20/month per user

Miro ratings and reviews

  • G2: 4.8/5.0 (5,500+ reviews)
  • Capterra: 4.7/5.0 (1,500+ reviews)

What users have to say about Miro

I’ve tried virtually every whiteboarding tool to come on the market over the years and Miro is by far my favorite. I use it for a lot more than just pushing around sticky notes, it’s actually become my go-to design tool for visual maps like journey maps and the like.  

Best project management system for virtual teams

Nifty’s work OS is among the coolest project management tools for remote teams

Nifty is a powerful project management tool for remote teams. This virtual work operating system addresses the unique challenges of working with virtual or hybrid teams. Nifty connects remote teams with task management tools, centralized communication channels, and synchronous and asynchronous discussions.

Teams can collaborate on tasks, exchange ideas, and stay updated on project progress regardless of time zones or locations. Additionally, it includes some nifty features (see what I did there?) for social recognition and team chats to create a feeling of belonging. 

However, we found that Nifty hides several crucial features behind paywalls. Even the Business or Unlimited plans don’t offer key features like goal tracking and team workload management.

Nifty best features

  • Build project roadmaps using Gantt charts that display in a timeline and swimlane view, and master overview
  • Connect teams, exchange ideas, share files, and collaborate using Nifty Discussions
  • Set task priorities and build trigger-based automation to suit project requirements
  • Create, edit, organize, share, and proof documents in Nifty using Google Docs, Sheets, and Presentations
  • Build custom forms to collect and collate inputs over a centralized repository

Nifty limitations

  • Significantly higher price than comparable software
  • Migrating data can cause a loss in integrity and quality
  • Some users have found customer support to be painfully slow
  • Slow loading times prevent hands-on project management

Nifty pricing

  • Starter: $49/month
  • Pro: $99/month
  • Business: $149/month
  • Unlimited: $499/month

Nifty ratings and reviews

  • G2: 4.7/5.0 (430+ reviews)
  • Capterra: 4.7/5.0 (400+ reviews)

What users have to say about Nifty

I appreciate the simplicity and elegance of Nifty’s interface. Its sleek design, high level of customization, and practical features make it a great choice for any project or organization looking to reduce the time spent organizing documents and managing their workflow. 

This list of top solutions for managing projects may leave you wondering how to pick just one. After all, each has a unique value proposition! 

To make it easier for you, we’ve compiled a simple 5-step process that goes something like this:

  • Step 1: Define your project management needs depending on project types, team size and structure, workflow, collaboration styles, etc.
  • Step 2: Divide your wish list of project management capabilities into four groups: must-have, advanced features, future requirements, and other considerations
  • Step 3: Shortlist the available options and research their features, pricing, capabilities, reviews, etc., to match your priorities from Step 2 (the list above is a great starting point!)
  • Step 4: Sign up for free trials or product demos to test the project management software in a real-world and practical setting
  • Step 5: Analyze your findings and select the best fit

Start small while implementing the project management solution. You can always scale operations and add features as your needs evolve.

This brings us to the end of our list of the best project management tools. 

While there’s no clear winner, you have 15 impressive contenders that can suit your project, team, and workflow requirements. Whether you’re a small startup aiming at rapid growth or an enterprise aiming for hands-on resource management, you will find a tool that meets your requirements.

I encourage you to explore our shared options and make an informed decision based on your first-hand experience. Your choice of project management software could be the difference between chaos and organization, so choose wisely!

Or, you can skip the process and just go with ClickUp, which we know you’ll love. To learn more about Clickup, sign up for a free account .

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Project Management

Best web project management software in 2024.

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Best Web Project Management Software

The best part about web project management software is that you don't have to worry about installing a new application on your computer. You can have all of your work in one place, no matter which device you're using at any given moment. Read this article to discover the best web-based software you can use today.

Beatrice Manuel

Last Updated: 14 Mar'24 2024-03-14T14:18:51+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

With the rise of mobile technology, project management software has become increasingly mobile. Some people prefer native project management apps, but for others, working within a web-based platform is just as good (if not better) than having an app installed. It all depends on your team’s needs. Our experts have tested dozens of tools to bring you this list of the best web project management software.

Key Takeaways:

  • Web-based project management software has grown in popularity over the years and is widely used by businesses of all sizes to manage a team’s work, such as tasks and deadlines. 
  • There are many web-based project management systems available to suit all budgets. Some offer free plans with limited functionality, like ClickUp and Asana , while other types require paid subscription plans for full access, such as monday.com and ProofHub . 
  • As you consider your options, keep in mind the features that will help your teams run smoothly and stay organized. Choose the one that best suits your company’s infrastructure and goals.

One major perk of web-based software is that it’s easy to access from anywhere. Using any device with internet access, you can log in and get straight to work. That means fewer distractions at work, and more efficiency overall, as you can focus on what matters without having to worry about app compatibility or getting familiar with a new interface.

There’s also no need to download anything onto your computer or phone. The platform is always accessible through your browser, so you never have to worry about losing important data if something happens to your device.

The best web-based project management software is the solution that meets your needs in the simplest way possible. Whether you’re looking for a highly adaptable web app or something with more of a native feel, there are plenty of options out there. Keep reading to see our top five recommendations, or alternatively, check out our best project management software roundup for a broader look at our experts’ all-time favorites.

Check out our project management courses and grab a limited-time offer. Registration available now!

Top Web Project Management Services

Logo: Smartsheet

What Makes the Best Web Project Management Software? 

The best digital project management software for managing your web projects is the one that lets you work with your clients and team members in the way that’s most comfortable to you. That means using the tools you’re most familiar with, and the platforms you can access from anywhere.

Here are our top five recommendations for software that can do just that, including monday.com, ClickUp, Asana, Smartsheet and ProofHub.

  • monday.com — The best web project management software
  • ClickUp — Feature packed, with a great free plan
  • Asana — Best for workflow management
  • Smartsheet — A spreadsheet-focused cloud platform
  • ProofHub — Affordable solutions for larger enterprises 

Our project management specialists believe the best web project management software solutions should be flexible enough to meet a wide range of project planning purposes. If you have complex projects or tasks that require features like time tracking or accounting, make sure those features are available on the platform (or can be easily added).

If your company uses a proprietary database or other productivity software, find out if there are ways to integrate with that platform, so your data is consolidated and accessible from one system.

You should also consider how easy it is for everyone on your team to get involved with the process. Consider a project management tool that lets clients upload their own content or attach documents to project updates, rather than sending reports via email or requiring someone else to do it for them. 

The most effective project management tools also offer secure logins and storage to keep all of your data safely under lock and key.

monday.com ranks highest in our list for offering all these features, plus a versatile set of extras. ClickUp and Asana are both great free alternatives for teams on a budget. Smartsheet is a good fit for organizations with spreadsheet-heavy operational flows. Lastly, ProofHub is a good option for larger enterprises looking for a scalable yet affordable solution. 

The 5 Best Web Project Management Software

Now that you know what to look for in a web project management software, let’s dive into the best ones you can start with today. 

1. monday.com

monday.com cta

More details about monday.com:

  • Pricing: Free; $9 per month (one-year plan)
  • Provider website: monday.com
  • User friendly
  • Plenty of features
  • Minimum of 3 users required
  • Limitations on the free plan

monday.com is the best web project management software on the market because it provides a clear view of all the important project data, tasks and dependencies. This tool’s simple interface makes it easy to create and manage your team’s projects, even if you don’t have a lot of experience with project management software.

It has features like templates, discussions and reporting which makes managing large projects easier than ever. monday.com also has a mobile app that you can use to access your projects and tasks anywhere.


It offers a variety of integrations to make managing work even easier. For example, its native Slack integration allows you to manage all your projects in one place — from tracking the latest ticket activity and sharing files fast to creating new tasks (lists) directly from Slack messages.

It also has a native Gmail integration, which allows you to create new tickets directly from emails without having to switch applications. Its Chrome extension allows you to create new tasks or tickets directly from the web browser, letting you view all of your team’s tasks and projects. 

The extension will auto-detect when you’re on a browser, and ask permission to add it to your Chrome toolbar. Once installed, you’ll be able to see upcoming events and tasks in real time for any project you are assigned across all projects. It also provides a quick link to the app, so you can easily manage your projects when you need them.


If you’re looking for an individual monday.com account, the free plan should be more than sufficient. It comes with two seats, a cap of 1,000 tasks and the basic list and kanban view with a limit to three boards. 

If you’re part of a bigger team and want unlimited projects, tasks and automations for your workflows, the paid plans are best. You can also try a 14-day trial of the paid plans. Check out our monday.com review to know more.

  • Maximum users: 2
  • Minimum users: 3; All prices per user
  • Enterprise-level features.

clickup CTA

More details about ClickUp:

  • Pricing: Free; $7 per month (one-year plan)
  • Provider website: clickup.com
  • Features for all business types
  • Unlimited file storage in paid plans
  • Good free plan
  • Annoying navigation & UI
  • Certain features lack polish
  • Needs better onboarding process

ClickUp is another good online project management software that connects your team and handles meetings, workflows, reports, tasks and billing. You can schedule meetings and events, track projects and tasks, and create custom dashboards and requests. Check out our ClickUp vs monday.com guide to learn how the two products compare.

It also offers project templates for recurring tasks or business processes, and assigns context tags that are fully customizable. These can keep the whole team updated on important customer information from one place, and show the project status of what everyone is working on. Plus, with ClickUp forms , you can gather the data you need to optimize processes.


ClickUp’s whiteboards are a space where teams can brainstorm together, share files and feedback and visually track progress. Each board has a tab for every project and conversation, making it easy to organize all of your information in one place, instead of searching through emails or sharing multiple documents.

Whiteboards are also great for keeping everyone on the same page and tracking progress by highlighting important points, adding comments and creating checklists. ClickUp makes it easy to collaborate by allowing you to share whiteboards with other people, so they can add their ideas or edit yours.

clickup CTA

ClickUp’s free plan comes chock-full of features. However, it does have its caps: 100MB per file upload, plus limits on integrations, dashboards, Gantt charts and custom fields. If you’re planning on collaborating with external vendors or require extensive reporting features (including Agile), an upgrade could be worth it . Read our review on ClickUp and ClickUp pricing guides for more details.

  • Basic functionality with some limitations
  • All prices per user

asana web pm

More details about Asana:

  • Pricing: Free, $10.99 per month (one-year plan)
  • Provider website: asana.com
  • Feature packed
  • Free plan is very good
  • Lack of customer service
  • No cost-effective paid plans

Asana is a collaborative project management software for designers and teams that want to organize and plan projects together, but don’t need advanced features like file storage or expense tracking. It’s one of the best ClickUp alternatives , thanks to its generous free plan and detail-oriented kanban boards.

Its visual structure makes it easy to set up workflows, assign tasks and communicate with other members so that everyone stays on the same page. Asana also offers a mobile app and desktop app to keep everything in sync, wherever your work takes you.

Workflow Builder

A workflow is a series of tasks that are linked together, and can include activities that rely on Asana tasks and reminders, as well as activities that don’t involve Asana at all. This could include email notifications or communication via instant messenger. 

Workflows are always connected to a specific project and may start when tasks in that project become overdue or are completed by the person responsible for completing them. 

Asana’s workflow builder feature makes it easy to create and manage complex workflows, which can be accessed by team members and stakeholders alike. This helps project managers stay on top of projects through visibility into all aspects of the work, from task assignment and monitoring to keeping teams on track with due dates and reminders.

Asana also makes it easy for teams to collaborate on multiple projects and tasks, with tools that allow users to assign tasks, leave comments, add attachments and more.

asana cta

Asana’s allows access to all of its features in its free plan for up to 15 users . However, if you have more than 15 users, need file storage and expense tracking or want to automate larger workflows by integrating external tools, you should try out one of their paid versions (learn more in the Asana pricing guide). Check our detailed review on Asana to get more details.

  • Up to 10 users
  • Price is per user. unlimited users, expanded features
  • Price is per user. unlimited users, even more features
  • Custom pricing, advanced security features

4. Smartsheet

smartsheet with cta

More details about Smartsheet:

  • Pricing : $9 per month (one-year plan)
  • Provider website: smartsheet.com
  • Easy to use for Excel users
  • Robust knowledgebase
  • Good security
  • Niche to spreadsheets
  • A little expensive

Smartsheet is a cloud-based project management software that offers a combination of project management and spreadsheet capabilities . It’s a solid solution for small teams that want to get their projects organized and collaborate on them, but it’s also useful for larger companies that need to manage more complex portfolios.

The biggest strength of Smartsheet is its Excel-type functionality that, combined with a simple interface, makes it easy for people to get started with the software. It doesn’t require training or much time to learn how to use it. You can design your own workflows, access reports and manage dashboards to stay on top of your projects and manage resource allocation.


You can also automate your workflows and leverage integrations ranging from those for communication, data visualization, content creation and more. Read our monday.com vs Smartsheet comparison guide to learn how Smartsheet compares to our first pick.

Smartsheet makes management easier by enabling the following automations: informing the person who was given the work of any significant modifications or deadlines, allocating resources to jobs or projects, requesting permission or checking the content’s status, moving rows through various sheets and keeping track of milestone dates.

smartsheet cta

The bad news is that Smartsheet doesn’t offer a free version. However, you can give their free demo a try for a 30-day period on any of their plans. Read more in our Smartsheet review .

  • 1 user, up to 2 editors, Limited features, 500MB file storage,
  • Prices per user, Max 10 users Basic features, 20GB file storage
  • Prices per user, Three user minimum, Unlimited free users, Expanded features, 300GB file storage
  • Advanced features

5. ProofHub

proofhub homepage

More details about ProofHub:

  • Pricing : $45 per month (one-year plan)
  • Provider website : proofhub.com  
  • Affordable for large teams
  • Solid file-sharing integrations
  • Easy to use
  • Limited import & export
  • Minor interface issues

ProofHub is a cloud-based collaborative project management software that provides a shared virtual environment for planning, scheduling, assigning tasks and sharing the project files with your team members. 

You can manage your team members and segregate them to groups on a dedicated “people” page. Through this, you’ll be able to cancel memberships and even be able to change user passwords directly. 

To make sure you pick them intelligently, read our article on how to create a strong password . In contrast, other apps like Trello allow users to register their own accounts before joining teams that invite them.

ProofHub provides a comprehensive platform for networking, sharing documents, communication and collaboration among team members working on different projects. It even offers live individual and group chat options that lets you talk with a team member directly from within the dashboard.

Custom Process Workflow

Some of the most impressive features of ProofHub are its task management capabilities, and custom process workflows. You can add tasks and create subtasks in projects by drag-and-dropping them from the task panel. You also have the option to convert subtasks into main tasks. 

ProofHub’s custom process workflow builder can be adapted as per the unique needs of different teams and departments. This includes defining how tasks are delegated, project information is accessed and more without affecting existing workflows. 

proofhub cta

ProofHub’s payment plans are very easy to understand. The platform doesn’t charge per member or user, instead opting for a company-wide flat rate. Unfortunately, ProofHub doesn’t offer a free trial, but you can try it using its 30-day money-back guarantee . Read more about ProofHub in our review .

  • 40 projects, Unlimited users, 15GB storage
  • Unlimited projects, Unlimited Users, 100GB storage, Advanced features

Can You Use Free Web Project Management Software? 

There are plenty of free web project management software available for small- to medium-sized businesses. It is important to note that these plans are only for project management tools that have teams with limited members, like Asana’s, for example, which is limited to 15 users. 

If you’re a team of fewer than 10, the free plans of popular project management software like ClickUp and Trello may work just fine. 

However, if your team is bigger than that, and requires scaling features, special integrations or automation features , then you should be looking into one of the paid plans. All the paid plans on our list come packed with more advanced features, security, data storage and a higher limit on the number of users.

Companies with big teams that want something beyond the traditional project management solution should definitely look into paid alternatives. Even if there’s no free version of a full project management software, most offer a limited trial period for their paid plans, so you can assess the functionality and decide if it’s worth investing in.

Final Thoughts: Web-Based Project Management Tools

When it comes to web project management tools, every business has different needs. What makes the best web project management software for a large enterprise is different from what makes one for a small business . Furthermore, even within a specific industry, some companies may need features that others don’t.

If you’re looking for a project management software that offers a wide range of features for various use cases, monday.com and ProofHub are a great starting point. For smaller teams that are strapped for cash, free project management software like Asana and ClickUp may be more appealing. Spreadsheet-heavy teams may find themselves enjoying the transition to Smartsheet more.

However, if you still need to install project management app on your device, fret not. Some of the tools we discussed above made it onto our list of best project management software for Windows and project management software for Mac .

All in all, it comes down to your unique project management needs. What do you look for most in your project management solutions? Do you have any other tools you prefer for managing tasks that we haven’t covered in this article? Let us know in the comments, and as always, thank you for reading! 

Web-based – or cloud-based – project management software allows you to create, track and report on projects from any computer or browser-enabled device. Web-based project management systems consolidate all aspects of project management into one platform so that you can more easily manage and report on the work your team performs.

We recommend monday.com as the top project management app due to its many use cases and comprehensive set of features. You can also give Asana or ClickUp a try if you’re looking for alternatives with limited free plans.

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Explore the features that help your team succeed

Meet trello.

Trello makes it easy for your team to get work done. No matter the project, workflow, or type of team, Trello can help keep things organized. It’s simple – sign-up, create a board, and you’re off! Productivity awaits.

Take a page out of these pre-built Trello playbooks designed for all teams

Our product in action.

Use case: Task management

Track progress of tasks in one convenient place with a visual layout that adds ‘ta-da’ to your to-do’s.

Use case: Resource hub

Save hours when you give teams a well-designed hub to find information easily and quickly.

Use case: Project management

Keep projects organized, deadlines on track, and teammates aligned with Trello.

For individuals or small teams looking to keep work organized.

Compare plans & pricing

Whether you’re a team of 2 or 2,000, Trello’s flexible pricing model means you only pay for what you need.

Learn & connect

View your team’s projects from every angle.

Automate tasks and workflows with Butler automation.

Power up your teams by linking their favorite tools with Trello plugins.

Give your team a blueprint for success with easy-to-use templates from industry leaders and the Trello community.


Find the apps your team is already using or discover new ways to get work done in Trello.

Marketing teams

Whether launching a new product, campaign, or creating content, Trello helps marketing teams succeed.

Product management

Use Trello’s management boards and roadmap features to simplify complex projects and processes.

Engineering teams

Ship more code, faster, and give your developers the freedom to be more agile with Trello.

Design teams

Empower your design teams by using Trello to streamline creative requests and promote more fluid cross-team collaboration.

From hitting revenue goals to managing workflows, small businesses thrive with Trello.

Remote teams

Keep your remote team connected and motivated, no matter where they’re located around the world.

Read though our use cases to make the most of Trello on your team.

For teams that need to manage more work and scale collaboration.

Best for teams up to 100 that need to track multiple projects and visualize work in a variety of ways.

Everything your enterprise teams and admins need to manage projects.

Trello guide

Our easy to follow workflow guide will take you from project set-up to Trello expert in no time.

Remote work guide

The complete guide to setting up your team for remote work success.

Enjoy our free Trello webinars and become a productivity professional.

Customer stories

See how businesses have adopted Trello as a vital part of their workflow.

The sky's the limit in what you can deliver to Trello users in your Power-Up!

Help resources

Need help? Articles and FAQs to get you unstuck.

Helping teams work better, together

Discover Trello use cases, productivity tips, best practices for team collaboration, and expert remote work advice.

Accelerate your teams' work with Atlassian Intelligence (AI) features 🤖 now available for all Premium and Enterprise! Learn more.

Trello brings all your tasks, teammates, and tools together

Keep everything in the same place—even if your team isn’t.

An illustration showing different features of a Trello board

A productivity powerhouse

Simple, flexible, and powerful. All it takes are boards, lists, and cards to get a clear view of who’s doing what and what needs to get done. Learn more in our guide for getting started .

Trello boards keep tasks organized and work moving forward. In a glance, see everything from “things to do” to “aww yeah, we did it!”

The different stages of a task. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. There’s no wrong way to Trello.

Cards represent tasks and ideas and hold all the information to get the job done. As you make progress, move cards across lists to show their status.

An illustration of a Trello board

Trello in action

Workflows for any project, big or small

Project management.

Keep tasks in order, deadlines on track, and team members aligned with Trello.

Empower your team meetings to be more productive, empowering, and dare we say—fun.

Onboarding to a new company or project is a snap with Trello’s visual layout of to-do’s, resources, and progress tracking.

Task management

Use Trello to track, manage, complete, and bring tasks together like the pieces of a puzzle, and make your team’s projects a cohesive success every time.


Unleash your team’s creativity and keep ideas visible, collaborative, and actionable.

Resource hub

Save time with a well-designed hub that helps teams find information easily and quickly.

No need to start from scratch. Jump-start your workflow with a proven playbook designed for different teams. Customize it to make it yours.

See work in a whole new way

View your team’s projects from every angle and bring a fresh perspective to the task at hand.

An illustration showing the Timeline view of a Trello board

Hit deadlines every time

From weekly sprints to annual planning, Timeline view keeps all tasks on track. Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress.

Learn more about Timeline view

An illlustration showing the Calendar view of a Trello board

Stay on top of tasks

Start each day without any surprises. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead.

Learn more about Calendar view

Powerful ways to grow

Do more with Trello

Trello’s intuitive features give any team the ability to quickly set up and customize workflows for just about anything.

Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs.

Butler Automation

No-code automation is built into every Trello board. Focus on the work that matters most and let the robots do the rest.

Trello Enterprise

The productivity tool teams love, paired with the features and security needed for scale.

[Trello is] great for simplifying complex processes. As a manager, I can chunk [processes] down into bite-sized pieces for my team and then delegate that out, but still keep a bird's-eye view.

Joey Rosenberg

Global Leadership Director at Women Who Code

75% of organizations report that Trello delivers value to their business within 30 days.

Whether someone is in the office, working from home, or working on-site with a client, everyone can share context and information through Trello.

Sumeet Moghe

Product Manager at ThoughtWorks

81% of customers chose Trello for its ease of use.

We used Trello to provide clarity on steps, requirements, and procedures. This was exceptional when communicating with teams that had deep cultural and language differences.

Jefferson Scomacao

Development Manager at IKEA/PTC

74% of customers say Trello has improved communication with their co-workers and teams.

Trello priced your way.

Trusted by millions, Trello powers teams all around the world.

Free for your whole team

For individuals or teams looking to organize any project.

Per user/month if billed annually ($6 billed monthly)

For small teams that need to manage work and scale collaboration.

Per user/month if billed annually ($12.50 billed monthly)

For teams that need to track and visualize multiple projects in several ways, including boards, timelines, calendars, etc.

Per user/month - billed annually ($210.00 annual price per user)

For organizations that need to connect work across teams with more security and controls.

Join over 2,000,000 teams worldwide that are using Trello to get more done.

Get started with Trello today

The 15 Best Websites to Follow as a New Project Manager

You’ve nailed your certification exam and landed your first job as a project manager. While it might feel like you’ve reached the light at the end of the tunnel, your learning curve is only just beginning.

As you learn the ropes in your new position, keep an eye on the following websites for boots-on-the-ground wisdom from experts in the industry.

Become a Project Manager


**Website Address: ** https://pmbasics101.com/blog/

Even if you’ve already earned your PMP certification, you won’t want to write off Dmitriy Nizhebetskiy’s site, Become a Project Manager. Though many of the site’s articles are geared towards those still preparing to take their exams (and who might be candidates to purchase Nizhebetskiy’s online training course), there’s still plenty of content here with enduring value for working managers.

Take Nizhebetskiy’s recent post, “One Work Breakdown Structure Example That Will Make it Clear.” The article shares the following annotated WBS example, which is just as useful as a reference for new PMs as it is for those who are still learning the career.

(image source)


Voices on Project Management


Website Address: https://www.projectmanagement.com/blogs/286796/Voices-on-Project-Management

You’d expect that ProjectManagement.com would have great resources to offer new managers… and you’d be right. 

In fact, the site offers several multi-contributor blogs, as well as a community discussion forum, webinars, and a template library project managers can draw on. The Voices on Project Management blog in particular features contributions from 24 authors, including recent articles such as:

  • What Makes for a Good PMO Lead? 
  • Exploring the Philosophies and Principles of Planning Approaches
  • What I’ve Gained as a PMI Volunteer
  • 5 Career Tips for 2020
  • 3 Things I’ll Be Keeping an Eye on in 2020

Project Times


Website Address: https://www.projecttimes.com/

Like Project Management above, ProjectTimes can be considered a “one stop shop” for the resources needed to grow and thrive in a project management career. 

In addition to articles broken down by category (including Agile, Leadership, Requirements, Risk, Communicate, Planning, and PM Jobs), the site offers webinars, templates, whitepapers, job listings, and more. 

Looking to build your professional brand as a project manager? ProjectTimes allows external contributors to submit articles and ideas for consideration.

Project Cub!cle


Website Address: https://www.projectcubicle.com/

The Project Cub!cle blog was first launched back in 2007, and in the 13 years since, they’ve built a great collection of resources for project managers.

Not only does the site offer three blogs (the Contract Management blog, the PMP blog, and the Project Management blog), it offers downloadable guides, infographics, and other resources on topics ranging from Communication Management to Time Management and more.

Not sure where to get started? You’re in luck. The site’s home page features a “Most Popular” section that’ll direct you to the resources project managers are enjoying most across all categories.

Leading Answers


Website Address: https://leadinganswers.typepad.com/

The Leading Answers website is the work of Mike Griffiths, an “independent author, project manager, trainer and consultant based in Canmore, Alberta.” Dating back to July 2006, the site’s most popular categories include articles on Agile project management, leadership, and team management.

Readers who appreciate Griffiths’ style and perspective can take advantage of his books and training courses for more in-depth education.

Work Life, by Atlassian


Website Address: https://www.atlassian.com/blog

Work Life isn’t a project management blog specifically. But as experienced project managers know, when Atlassian - the company behind tools such as Jira, Trello, and Bamboo - speaks, we’d all be wise to pay attention.

Because Work Life isn’t exclusive to PM topics, its articles delve into everything from the impact of up-and-coming technologies to personal and team productivity tips. Get started with the “Latest Stories” section on the blog’s home page, or dig into one of its Featured Collections on “ Bring Your Full Self to Work ,” “ Communication in the Workplace ,” or “ Company Culture .”

Scrum.org Blog


Website Address: https://www.scrum.org/resources/blog

As the authority behind a number of Scrum-specific certifications, the Scrum.org website should be required reading for any project manager that anticipates operating in an Agile development environment.

That said, you don’t need to be an Agile specialist to benefit from the insight shared here. Articles like “ What Really Causes Technical Debt? ” and “ 3 Steps to Grow Your Impact and Influence ” are appropriate for readers working on all different types of teams.

Management Skills


Website Address: https://managementblog.org/

This site isn’t dedicated to project managers specifically, but it’s still a great resource for project managers who are responsible for leading teams. If your people management skills aren’t yet up to par, Management Skills may have the insight you need to improve in this area.

In particular, check out posts in the “Ask Tom Mailbag” series, where founder Tom Foster answers reader-submitted questions on specific managerial situations.

Mike Cohn’s Blog


Website Address: https://www.mountaingoatsoftware.com/blog

Mike Cohn of Mountain Goat Software has spent 20+ years, “building high-performing software development teams and organizations through the use of agile and Scrum.”

He’s been blogging since 2005 and has thoughtfully taken the time to organize his best content for new site visitors. Start here for Cohn’s best posts on Estimating, Product Backlog, Product Owner, Scrum Master, Sprints, User Stories, and Presentations. 

Girl’s Guide to Project Management


Website Address: https://www.girlsguidetopm.com/

Though project manager and author Elizabeth Harrin’s site is geared towards female project managers, all PMs can benefit from her guidance. As she emphasizes, “We are a community trying to get work done in the real world, not the ideal situations that the textbooks describe.”

To help project managers navigate real world scenarios, Harrin has compiled the following list of top resources on her site:

  • The Ultimate Guide to Getting People to Take Responsibility at Work
  • How to Take Over an Existing Project  
  • 6 Reasons Why Networking is Important
  • The Definitive Guide to Project Success Criteria
  • 50 Quick Project Management Tips
  • How to Delegate Tasks

Reddit Project Management


Website Address: https://www.reddit.com/r/projectmanagement/

As savvy Redditors know, the site is about so much more than memes and flame wars. Take the r/projectmanagement community as an example. With more than 30,000 members and an active spam moderation system, the forum is packed full of helpful advice for both new and experienced project managers alike (and, yes, plenty of funny memes as well).

As an example of the kind of guidance you’ll find in the forum, check out this thread: “ The Most Effective PM Behaviors. ” While the initial post provides tremendous value, the additional insights shared by forum commenters result in even more impactful takeaways.

Green Project Management


Website Address: http://www.blog.greenprojectmanagement.org/

If environmental and sustainability issues are top-of-mind for you, you’ll want to add the Green Project Management (GPM) to your reading list. Though the site only publishes about once per month on average, the topics covered are forward-thinking and thought provoking.

For instance, consider these recent GPM articles:

  • Are We Robbing our Children of the Ability to Believe in a Positive Future?
  • Two Technologies that Could Regenerate Our Planet
  • Why Your Sustainability Report Might be Awful?

The Taskworld Blog


Website Address: https://taskworld.com/blog/

At the risk of coming across as too self-promotional, we hope you’ll consider adding Taskworld to the list of project management resources you’ll revisit regularly.

Like many of the other sites shared here, the Taskworld blog isn’t exclusively based around project management topics. Instead, you’ll find insights on everything from product management and productivity to general leadership guidance. We’re committed to continually publishing high-value content for our readers, and we hope you’ll come back soon for more!

It might sound difficult to free up time for reading in your already-busy schedule. But if you don’t commit to regular professional development, you risk being left behind your more-motivated project management peers.

You can also sign up for Taskworld for free right now!

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11 Top Free Task Management Apps

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The best free project management software in 2024

These are the 8 best options for free task management software..

Hero image with the logos of the best free project management software

Everyone has a different way of managing projects. Some people like to use their inbox to keep track of tasks. Others prefer to visualize work on a Kanban board or in a calendar view, while some even prefer the old pen and paper system.

That's fine on an individual level, but when you collaborate on projects as a team, you need a flexible and capable project management tool that works for everyone. And with so many teams still working remotely, there's an even more pressing need for a task management app that can help track projects, collaborate, and keep everyone in the loop.

As a freelance writer, I've worked inside tons of different project management setups across my clients—I've seen how each app approaches the standard features, the potential of great, streamlined collaboration, and the consequences of poor project management.

The 8 best free project management tools

What makes the best free project management tool, how we evaluate and test apps.

To narrow down the list of the best free project management online tools, I looked for apps that met the following criteria:

Free for unlimited projects. All the project tracking software I chose lets you manage an unlimited number of projects for free.

Collaboration and sharing features. The free project management apps included here make it quick and easy to add team members to your project management setup and control user types and permissions.

Integrations. A great project tracker should fit seamlessly into the rest of your stack, so I've only included apps that integrate with other popular software like email and Slack, calendars, document storage, and more.

After filtering for those criteria, I ran each remaining contender through a similar testing protocol that included:

Going through the signup process and any onboarding provided

Creating a new project and choosing a primary methodology (Kanban, Scrum, Gantt, etc.) or view (list, table, calendar, etc.) for it

Creating a number of new tasks and adding various details, like due dates, links and attachments, user assignments, and more

Toggling between view options and testing out any additional methodologies offered

Inviting new users and setting permissions

Toggling between team-wide and individual views

Testing out any unique features like time tracking, client views, or AI

After running each app through that workflow, I landed on the top eight free online project manager tools you see below.

The best free project management software at a glance

Visually managing projects

Customizable Kanban boards with unlimited Power-Ups

Unlimited cards and members


Flexible project management methodologies

Unlimited projects and tasks and up to 15 users

Customized task views

11 different task views and 4 page views

Unlimited tasks and users

Spreadsheet-like features

Best-in-class project tracking

Unlimited projects and users

Freelancers and small agency teams

Built-in time tracking, billing, and expenses

Unlimited projects and tasks and up to 3 members

Building a customized app

The most customizable app with lots of templates

Unlimited bases at 1,000 records per base and up to 5 users

Agile software development teams

Purpose-built for developers and engineers

Unlimited projects on 1 site and up to 10 users

AI features

Use AI to create subtasks, suggest task improvements, auto-detect duplicate tasks, and more

Unlimited tasks and users

Best free project management software for visually managing projects

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Trello, our pick for the best free project management software for visually managing projects

Trello pros:

Super customizable boards with unlimited Power-Ups

Most visual UI of any of the apps I tested

Tons of templates to get you started

Trello cons:

Free users are limited to Kanban

User/team management features require an upgrade

Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks (each list is a column), and customize those lists with the steps in your workflow (e.g., to-do, doing, and done) or as separate parts of your project (e.g., development, design, and distribution). Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place.

As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you're watching—from the activity menu.

Create Trello cards from new Typeform responses

Typeform logo

Create new Trello cards from new Google Calendar events

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Best free project management software for teams

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Asana, our pick for the best free project management software for teams

Asana pros:

Flexible with project management methodologies between projects and users

Great, focused My Tasks view

To-do list style made better with team features

Asana cons:

Expensive upgrade

For your personal tasks—or the things at work that don't fit into a precise project—you can make extra lists in Asana that are only shared with specific people. Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of.

Create Google Calendar events from new Asana tasks

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Create Asana tasks from new Google Forms responses

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Best free project management software for customized task views

.css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} clickup (web, ios, android).

ClickUp, our pick for the best free project management software for customized task views

ClickUp pros:

11 different task views and 4 page views to choose from

Super generous free plan

ClickUp cons:

More involved set-up process

Potential for some lag during testing

Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view. Additional views, especially Gantt charts, are usually a premium feature. ClickUp is different.

It's a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat (which displays conversations alongside your tasks), Doc (which lets you create docs, wikis, and knowledge bases), and Embed (to add apps and websites next to your tasks).

There's a lot to parse when you're first getting started with ClickUp. The onboarding process won't be as simple as Trello, for example, but the extra customization is worth it—especially when it's completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.

Create Google Calendar events from new ClickUp tasks

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Add starred Gmail emails as tasks in ClickUp [Business Gmail Accounts Only]

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Best free project management software for spreadsheet-like features

.css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} wrike (web, windows, mac, ios, android).

Wrike, our pick for the best free project management software for spreadsheet-like features

Wrike pros:

Spreadsheet-esque UI

Best-in-class project tracking features

Wrike cons:

More limited free plan than most

Less customizable

Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, canceled, or completed. Additionally, you can set the status of projects to green, yellow, red, on hold, or canceled, making it easy to create your weekly project status reports.

While you can do a lot with Wrike's free plan, its best features—including time tracking, Gantt charts, and custom dashboards—do require a premium plan. If you're running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones.

Share tasks in Wrike via Slack messages

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Create Wrike tasks from Trello cards

Best free project management software for freelancers and small agency teams, .css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} activecollab (web, windows, macos, ios, android).

ActiveCollab, our pick for the best free project management software for freelancers and small agency teams

ActiveCollab pros:

Built-in features for time tracking, billing, and expenses

Capable user permissions

ActiveCollab cons:

Less flexible for use cases beyond client management

Free plan and Plus plans limited to 3 users

If you're looking to manage client projects and other details like invoicing and time tracking in one place, ActiveCollab is a great option.

Built for agencies and freelancers, the app includes thoughtful details to streamline client management. You can estimate and track time for each task, set the task as billable (or not), and manage expenses right from the task details screen.

Even the free plan includes capable user permissions that make it easy to let clients into your process without exposing anything you don't want to. Simply check the Hidden from clients box to hide any task from client users, or add the Client+ add-on to enable a more collaborative user role for more hands-on clients. Select Workload from the left-hand menu to manage assignments and team bandwidth, and click on Reports to get a pulse on client invoices and payments, projects and tasks across the team, and track time and expenses.

Create tasks in Active Collab from new labeled Gmail emails [Business Gmail Accounts Only]

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Post new comments from Active Collab to Slack

Best free project management software for building a customized app, .css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} airtable (web, ios, android).

Airtable, our pick for the best free project management software for building a customized app

Airtable pros:

The most customizable app on this list

Lots of templates to help with initial setup

Airtable cons:

More involved setup process

Less familiar interface than most

Most expensive upgrade on this list

Create detailed events in Google Calendar from new Airtable records in views

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Add new Typeform entries to Airtable as records

Best free project management software for agile software development teams, .css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} jira (web, ios, android).

Jira, our pick for the best free project management software for Agile software development teams

Purpose-built for developers and engineers

Prominent issue tracker

Over 1,000 integrations

Limited free plan

Not flexible for use across diverse teams

While the app also offers a Kanban view, Jira is built for Scrum and Agile workflows. When you first sign up, the onboarding flow asks a few questions about your team's projects, level of experience with different methodologies, and deadlines—then it recommends a methodology and project template for you.

For Scrum projects, you'll add epics to the Roadmap page. Then you can add issues to your backlog individually, filling in details and assigning them to sprints. Project tracking happens on a Scrum board, the homepage for each project—you can customize column headers and edit task details and status.

Jira's catering to developers and engineering teams doesn't stop there: the app also integrates with other development tools like GitHub, GitLab, Sentry, and Jenkins to make quick work of updating and tracking your backlog. And while you can't control user access on the free plan, it does include up to 10 users, so it's ideal for self-contained or smaller dev teams.

Create Jira Software Cloud issues from new messages posted to a Slack channel

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Generate Jira Software issues from new GitHub issues

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Best free AI project management software

.css-12hxxzz-link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentcolor;outline:1px solid transparent;}.css-12hxxzz-link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-12hxxzz-link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='white']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='white']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-12hxxzz-link[data-color='primary']:hover{color:var(--zds-text-link, #2b2358);}.css-12hxxzz-link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-12hxxzz-link[data-color='secondary']{color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-12hxxzz-link[data-color='secondary']:focus{color:var(--zds-gray-warm-1, #fffdf9);outline-color:var(--zds-gray-warm-1, #fffdf9);}.css-12hxxzz-link[data-weight='inherit']{font-weight:inherit;}.css-12hxxzz-link[data-weight='normal']{font-weight:400;}.css-12hxxzz-link[data-weight='bold']{font-weight:700;} height (web, mac).

Height, our pick for the best AI project management software

Height pros:

Generous free plan

Genuinely useful AI features

Height cons:

Less flexible Kanban view

Height is a great option if you're looking for genuinely useful AI features. While some of the apps I tested offer AI-powered features, most either require a paid plan or just aren't that intelligent. Height is different.

The app doesn't overpromise on AI, but it definitely delivers. The feature (called Copilot) is still in beta and likely to be revamped in a major way when the company launches Height 2.0 (which I haven't tested). Even still, today's version can already generate a catch-up summary of a task's chat history, create subtasks from chat messages, auto-detect duplicate tasks, suggest task improvements, and more. (You can see auto-generated subtasks in the screenshot I took above.)

By this time next year, many of the other project management apps on this list may well offer these same features, but for now, they're a big stand-out for Height.

And with four clean view options (spreadsheet, calendar, Kanban, and Gantt) all available for free—plus unlimited users, 100 automation runs per month, and full access to Copilot—Height also offers a competitively generous free plan.

Create new Height tasks from Slack mentions

Height logo

Create detailed Google Calendar events for new Height tasks assigned to users

Create height tasks for new or updated airtable records, what's the best free project planning software.

Honestly, online project management tools are a dime a dozen. And a lot of them will advertise "free" plans that aren't really free—meaning you can't actually manage all your projects without upgrading. The best free task management software will let you do what you need to do without spending a dime. And, as your needs change, they'll support you with more robust features at higher tiers.

Related reading:

Originally published in May 2017 by Matthew Guay, this post has had contributions from Jessica Greene, Maria Myre, and Emily Esposito. The most recent update was in October 2023.

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Kiera Abbamonte

Kiera’s a content writer who helps SaaS and eCommerce companies connect with customers and reach new audiences. Located in Boston, MA, she loves cinnamon coffee and a good baseball game. Catch up with her on Twitter @Kieraabbamonte.

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Andy was a senior Java web developer for over a decade before becoming a product-focused scrum master and Agile coach. From startups to multinationals, from fintechs to commercial banking, from data science to web development teams, Andy has a wide gamut of experience. As a Professional Scrum Master, he helps teams thrive and discover what customers need. In managing projects, Andy uses the latest analytical methods to help clients answer the question, “When will it be done?”

Gene Nagle, Top web Project Management Freelancer.

Gene is an engineer with over 20 years of experience in managing software projects for small, medium, and Fortune 500 companies. His forte is technical project management in Agile projects. Using the Scaled Agile Framework (SAFe), he’s dramatically reduced rework and improved production quality across development teams. He’s successfully piloted global teams building native and responsive web eCommerce apps and enjoys writing and testing code and working on UX design.

Jaspreet Kaur Dol, web Project Management Specialist.

Jaspreet Kaur Dol

Jaspreet has a decade of experience managing high-impact projects, working with SAP, CIBC, DHL, Chuao Chocolatier, Chevron, Toyota, Baxter, P&G, Nike, Adidas, and startups. Her skillset spans Waterfall and Agile project management methodologies, encompassing web, mobile, and interactive solutions, eCommerce, supply chain optimization, banking, and application integration. She is well-versed in AI and machine learning and excels in infrastructure management. Jaspreet was awarded Future 50 by PMI.

Mattias Gysin, web Project Management Specialist.

Mattias Gysin

Mattias is a project manager who has launched numerous eCommerce websites that take thousands of orders each month and generate multiple millions in revenue. His top expertise lies in the food delivery sector, with experience in other areas as well. Mattias is a project manager with a history in software development, making him an asset on complex projects with highly technical challenges.

Kalin Kolevski, Expert in web Project Management

Kalin Kolevski

Kalin is a project manager with over 20 years of experience in the web industry. He has worked with digital platforms, online media, and digital agencies, gathering expertise in Agile project management, account management, and business development. Most recently, Kalin has been focused on helping development teams master Agile project delivery.

David Fish, Expert in web Project Management

David has successfully managed many software projects, optimizing business processes and enhancing value. His expertise is in technology consulting, app integration, mobile, and UX. He has a proven track record of steering all phases of the SDLC to successfully translate business objectives into comprehensive mobile, desktop, and web technical solutions. He also has nearly a decade of experience leading Agile projects and teams.

Shilpa Narayan, web Project Management Specialist.

Shilpa Narayan

Shilpa is a pragmatic project/delivery manager with over 15 years of experience in the semiconductor, pharmaceutical, bank, and tax product industries. She’s worked with small startups to large Fortune 500 companies. Her recent projects include sustainable finance and mobile/web app development. Shilpa enjoys working as a project manager/scrum master with teams of all skill levels and guiding them to become better.

Discover More Web Project Managers in the Toptal Network

98% of Toptal clients choose to hire our talent after a risk-free trial.

Toptal's screening and matching process ensures exceptional talent are matched to your precise needs.

... allows corporations to quickly assemble teams that have the right skills for specific projects.

Despite accelerating demand for coders, Toptal prides itself on almost Ivy League-level vetting.

Creating an app for the game

Technical Team Lead, CSR Connect, Australia

Rajesh Nagarajan

Co-Founder & CTO

Mike Branch

President & CTO

Catalin S. Balaci

How to Hire Web Project Managers Through Toptal

Talk to one of our industry experts, work with hand-selected talent, the right fit, guaranteed, find experts with related skills.

Access a vast pool of skilled project managers in our talent network and hire the top 3% within just 48 hours.

How quickly can you hire with Toptal?

Typically, you can hire a web project manager with Toptal in about 48 hours. For larger teams of talent or Managed Delivery , timelines may vary. Our talent matchers are highly skilled in the same fields they’re matching in—they’re not recruiters or HR reps. They’ll work with you to understand your goals, technical needs, and team dynamics, and match you with ideal candidates from our vetted global talent network.

Once you select your web project manager, you’ll have a no-risk trial period to ensure they’re the perfect fit. Our matching process has a 98% trial-to-hire rate, so you can rest assured that you’re getting the best fit every time.

How do I hire a web project manager?

To hire the right web project manager, it’s important to evaluate a candidate’s experience, technical skills, and communication skills. You’ll also want to consider the fit with your particular industry, company, and project. Toptal’s rigorous screening process ensures that every member of our network has excellent experience and skills, and our team will match you with the perfect web project managers for your project.

How are Toptal web project managers different?

At Toptal, we thoroughly screen our web project managers to ensure we only match you with the highest caliber of talent. Of the more than 200,000 people who apply to join the Toptal network each year, fewer than 3% make the cut.

In addition to screening for industry-leading expertise, we also assess candidates’ language and interpersonal skills to ensure that you have a smooth working relationship.

When you hire a web project manager with Toptal, you’ll always work with world-class, custom-matched web project managers ready to help you achieve your goals.

Can you hire web project managers on an hourly basis or for project-based tasks?

You can hire a web project manager on an hourly, part-time, or full-time basis. Toptal can also manage the entire project from end-to-end with our Managed Delivery offering. Whether you hire an expert for a full- or part-time position, you’ll have the control and flexibility to scale your team up or down as your needs evolve. Our web project managers can fully integrate into your existing team for a seamless working experience.

What is the no-risk trial period for Toptal web project managers?

We make sure that each engagement between you and your web project manager begins with a trial period of up to two weeks. This means that you have time to confirm the engagement will be successful. If you’re completely satisfied with the results, we’ll bill you for the time and continue the engagement for as long as you’d like. If you’re not completely satisfied, you won’t be billed. From there, we can either part ways, or we can provide you with another expert who may be a better fit and with whom we will begin a second, no-risk trial.

Tap Into World-Class Talent

Trusted experts only.

All of our talent are seasoned experts who ramp up quickly, readily contribute as core team members, and work with you to minimize onboarding time.

The Right Fit

We have a knack for matching you with the right fit. Start working with your new hire on a no-risk trial period, paying only if satisfied.

Scale as Needed

Hire talent within 48 hours and scale your team up or down as needed, no strings attached.

Seamless Hiring

We handle all aspects of billing, payments, and NDA’s. Let us take care of the overhead while you focus on building great products.

Flexible Engagements

Choose the engagement type that suits your needs — hourly, part-time, or full-time — with the ability to change anytime.

Expert Talent Matching

Focus on your project and enjoy support from your dedicated account executive and expert talent matcher.

Featured Toptal Web Publications

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You Need a Hero: The Project Manager

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Implementing a Project Management Office: 4 Steps to Success

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Top Web Project Managers Are in High Demand.

More From Forbes

Revolutionizing agile: how ai and genai are transforming project management.

Forbes Technology Council

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Nicola Sfondrini - Partner Digital and Cloud Strategy at PWC .

Adopted from software development, Agile is now a widely used methodology for managing complex projects across different fields.

Now with AI—and the next frontier in this development, generative AI (GenAI)—businesses are being powered by more effective and efficient Agile practices. This article explores how AI and GenAI are shaping Agile project management and the impact it will have on digital product development.

Evolution Of Agile And Its Role In Digital Product Development

Developed from a core mindset comprising four values and 12 principles , Agile was conceived with a focus on software development. Thanks to its flexible and collaborative nature with the customer, it has now found application across many different sectors.

Following the realization that Agile needed to evolve to address varying scales of organizations, different frameworks (e.g., SAFe , LeSS , Nexus , etc.) were developed to facilitate cross-team and cross-project collaboration.

This is essential for all those businesses seeking to be in the “fast lane” for agility, dealing as they do with large and complex programs of work. The iterative model of Agile is crucial because digital product development operates in a market-led arena of constant changes and feedback, allowing to land a final product exactly on point with the customer’s expectations , according to PWC research.

Russia Is Running Low On Tanks. So Why Are A Thousand First-Generation T-72s Still Sitting In Storage?

‘house of the dragon’ season 2, episode 4 recap and review: the red dragon and the gold, kevin costner’s ‘horizon’ tumbles out of box office top 5 in second week.

The combination of Agile with AI and GenAI is resulting in improvements in key areas: user stories and backlog items being refined by AI, bottlenecks in workflows being pinpointed and predicted and large data sets providing actionable insights for decision-making.

But still, there are challenges in integrating AI and GenAI, as well as concerns regarding ethics and security. The increased usage of AI requires substantial cybersecurity support since many companies currently lack enough protection against attacks. Organizations will have to add layers of protection to their IT systems, such as having policies for using AI responsibly, as well as daily procedures like DataOps and MLOps that could be AI-related.

Use Cases For Adopting GenAI In Agile Methodologies

GenAI stands to introduce massive productivity gains in many steps of Agile methodologies by automating and optimizing what a human team might have done before. Here are some examples:

• Automated Test Creation: GenAI can automatically construct test cases from user stories and requirements that can significantly reduce manual test creation time if they follow certain rules. For example, tools like Testim use AI to create and maintain automated tests, ensuring that test coverage remains comprehensive and up to date.

• Story Point Evaluation: GenAI can take advantage of historical project data to identify consistent story point estimates across teams. For example, tools like Azure DevOps use AI to suggest story points based on previous project metrics.

• Bug Detection And Prioritization: AI algorithms can analyze versions in code repositories and issues in issue trackers and predict vulnerabilities to be severely exploited in the distant future, offering recommendations to developers for fixing bugs with the highest severity and impact. For example, Microsoft’s AI-powered bug detection system, IntelliCode, can help developers catch and fix issues early in the development cycle.

• Intelligent Sprint Planning: Based on performance statistics, workloads and the timing of projects, AI can determine the best possible sprint plans to optimize team performance. For example, Jira’s Advanced Roadmaps uses AI to assist in planning and forecasting.

• Enhanced Collaboration: AI-enabled tools can make distributed Agile teams work better together by providing real-time language translation and meeting notes summarization. For example, Slack integrates AI to enhance team communication, providing features like automatic task assignments and meeting summaries.

• Predictive Analytics For Project Management: Using AI for predictive analytics can help teams assess core risks on projects and recommend mitigation solutions. For example, tools like Smartsheet leverage AI to analyze project data, helping managers anticipate and address issues before they escalate.

In utilizing these applications, an Agile team can boost productivity, produce better caliber deliverables and maintain a more stable, reliable process with much less variation.

Future Trends

There is an upward trajectory, and the future of Agile with AI and GenAI has only begun. These technologies still show positive trends with natural evolution toward deeper integration to organize teams, products and deliverables. Agile will continue to take advantage of AI’s ability to accelerate processes as well as to facilitate and improve decision-making.

AI will also be able to deliver a better customer experience and automate sophisticated workflows due to deeper insights into customers. As AI gets better, and the implementation of Agile principles into the organization increases, the impact of the two will create engagement systems for continuous improvement of an organization’s ability to compete.

AI and GenAI will enable Agile project management to work better and more efficiently, increasing innovation, client focus and yield ability. Rolling out a more autonomous approach, which is enabled through AI and GenAI and embedded into the very heart of an Agile business model, will automatically lead to improving project outcomes and offer cost savings and faster time-to-market. This will also allow us to build smarter intelligent solutions, that are sympathetic to clients’ needs, both in the present and the near future.

Such a culture will also help align the organization’s processes with its own futuristic vision—to be leaders in Agile technology and production—ensuring preparedness and readiness for the future of work.

Forbes Technology Council is an invitation-only community for world-class CIOs, CTOs and technology executives. Do I qualify?

Nicola Sfondrini

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Keynote speakers for APM’s Women in Project Management Conference 2024 announced - supporting women in leadership and career progression

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Association for Project Management (APM) is delighted to announce its keynote speakers for the Women in Project Management Conference 2024.  The conference, set to be APM’s biggest event yet, will see over 700 project professionals across different sectors and all career levels come together to network, interact and learn about the topics that matter to women in the project profession. The conference takes place on 26 September in London.

Keynote speakers on the day will include a former international rugby player and an award-winning social entrepreneur and broadcaster.

Maggie Alphonsi - The face of international women’s rugby

project managers websites

Former international women’s rugby player Maggie Alphonsi, one of the most well-known names in women’s team sports will share her experiences on the rugby pitch which can be related back in a business context. Topics covered by Maggie’s keynote speech may include: leadership, understanding pressure, psychology of winning, transferring skills, pressure management, working in a male environment and overcoming adversity.

Before announcing her international retirement she represented her country seventy-four times, scored twenty-eight tries, won a World Cup, and helped England win a record breaking seven consecutive Six Nations crowns. Throughout her England rugby career, Maggie became a household name and a media professional. Since retiring she has commentated on live rugby matches and featured on the BBC’s Children in Need and The One Show. Maggie was named the Sunday Times Sports Woman of the Year, won the title of Six Nations Grand Slam Winner six times, and was the first woman to win the Rugby Union Writers Club Player of the Year. She was awarded an MBE for her Services to Rugby

Natalie Campbell - award-winning social entrepreneur and broadcaster

project managers websites

Natalie Campbell is the Co-CEO of ethical water brand Belu Water, the former Director of Insight and Innovation at The Royal Foundation, and founded a global social innovation agency A Very Good Company (AVGC). She is a proud disruptor of ‘business as usual’ and challenges clients to put purpose, sustainability, and inclusion at the heart of their work.

Natalie founded A Very Good Company with the single mission to create a world where people 'feel good, do good and live better'. Natalie has worked with brands including Virgin Media, Marks and Spencer, W Hotels, The Guardian, and Channel 4, helping them improve their community investment, supply chain and social responsibility strategies.

With a personal mission to create a world where people can do good and live better, Natalie’s career is defined by her ability to always see possibility and to change the unchangeable. She is a strong believer that in order to look forward, you have to step back and reconsider how to do things - whether that’s examining the narrative of what successful leadership looks like or reconsidering what your responsibilities are as a business in the 21st century. She also holds several public appointments and non-executive positions related to talent, leadership, and inclusive economic growth.  Natalie also been called one of Management Today's 35 Women under 35 and recognised in City AM's Power 100 Women lists.

The Women in Project Management Conference will be taking a deep dive into issues exploring leadership, barriers to progression, mechanisms for improvement and recognising success stories.  Throughout the event delegates will have the opportunity to listen to the keynote speakers as well as thought provoking case studies from women in leadership and learn what it takes to ‘make it’.

Hilary Trahair, Events Planning Manager at APM says: “We look forward to welcoming our fantastic keynote speakers and all those attending our conference in September.

“Making sure that women can flourish in project roles is absolutely vital. That’s why it’s important that events like our Women in Project Management Conference continue to bring together experts and like-minded individuals to listen, share ideas and the latest insights, and learn about the topics that really matter to those in the profession.”  

Book your ticket to APM’s Women in Project Management Conference

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What is Project 2025? The Presidential Transition Project explained.

The detailed plan to dismantle and reconstruct the government laid out by  conservative groups  known as the 2025 Presidential Transition Project has critics up in arms over its " apocalyptic " and " authoritarian " nature.

The Heritage Foundation, a conservative think tank in Washington, D.C., led an effort to create the more than 900-page  "Mandate for Leadership,"  published in April 2023, reimagining the executive branch and presented a plan to overhaul several federal government agencies, including the FBI, for the country's next conservative president to follow.

More: Project 2025 head says 'second American Revolution' will be 'bloodless if the left allows'

According to the Project's website, the playbook provides a governing agenda and a lineup of people ready to implement it to "rescue the country from the grip of the radical Left." It includes a domestic and  foreign policy  agenda, a list of personnel, training, and a 180-day playbook.

"It is not enough for conservatives to win elections," Project 2025  said on its website . "With the right conservative policy recommendations and properly vetted and trained personnel to implement them, we will take back our government."

Project 2025's Director is  Paul Dans , who served as the U.S. Office of Personnel Management chief of staff in former President Donald Trump's administration. Although it mentions Trump by name, the handbook does not directly assume the Republican party's presumptive nominee will be the one to carry out its agenda.

What is in Project 2025?

The mandate attacks several policies that former President Barack Obama and President Joe Biden instituted, including  student loan forgiveness  and  Obamacare . It simultaneously calls for expanded executive power for the commander-in-chief while criticizing what Project 2025 members perceive as overreaches by the Biden administration.

"Presidents should not issue mask or vaccine mandates, arbitrarily transfer student loan debt, or issue monarchical mandates of any sort," the plan reads. "Legislatures make the laws in a republic, not executives."

The playbook calls for the reinstatement of a  Trump executive order  augmenting a president's power to hire and fire federal officials by replacing civil servants with political appointees throughout government.

It also seeks to repeal aspects of the  Affordable Care Act , urge the Food and Drug Administration to reverse the  approval of abortion pills , and further empower Immigration and Customs Enforcement to  deport undocumented immigrants .

The plan also specifically addresses LGBTQ+ issues and attacks "radical gender ideology." In addition to calling for an end to the Department of Education, it suggests legislation that would forbid educators from using transgender students' names or pronouns without written permission from their guardians. It also appears to oppose same-sex marriage and gay couples adopting children by seeking to "maintain a biblically based, social science-reinforced definition of marriage and family."

Project 2025 generates concern

Project 2025 has received substantial criticism from Democrats, including  Representative Jasmine Crockett , D-Texas, who called out the controversial plan during a congressional hearing last month.

"I don't know why or how anybody can support Project 2025," Crockett said. "In the United States of America, dictatorships are never funny, and Project 2025 is giving the playbook for authoritarianism as well as the next dictator to come in."

Progressive Democrat U.S. Representative Ayanna Pressley of Massachusetts called it a "far-right manifesto" in a  post on TikTok . The Biden campaign captioned a video detailing Project 2025, stating it "needs more attention."

Rachel Barber is a 2024 election fellow at USA TODAY, focusing on politics and education. Follow her on X, formerly Twitter, as @rachelbarber_


  1. The Top 5 Project Management Websites For 2021

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  3. Top 18 Lesser-Known Productivity Websites For Project Managers

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  4. Free web based open source project management software

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  5. How To Hire A Great Website Project Manager In Singapore

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  6. The definitive guide to website project management

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  1. Project managers vs Developers... SHOTS FIRED! 💥

  2. Foundations of Project Management: X Path to becoming a project manager

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  1. Project & Work Management Software

    Start your free 30-day trial. Deliver faster, collaborate better and innovate more effectively without the high price tag or months-long implementation required by other products. Award-winning project & work management software designed for teams to plan, track & collaborate online. Get started for free.

  2. ProjectManagement.com

    AI in Project Management: Best Practices From Our Project. PMI Sweden led an extraordinary exploration of artificial intelligence and its impact on project professionals, resulting in multiple reports, webinars, articles and more. Here, read about key success factors that can inspire you to pursue your own dream projects.

  3. 11 Best Project Management Tools & Software [2024] • Asana

    2. Trello: Best for simple project management. Trello is a Kanban-board style project management software, owned by Atlassian. In Trello, you nest project tasks under boards labeled with an overarching theme. For example, you might have a board for "Not started," "In Progress," and "Complete.".

  4. 19 Best Web Based Project Management Tools For 2024

    Celoxis — Best web-based project management with accounting and financial solutions. 4. Bonsai Agency Software — Best for managing projects at agencies. 5. Zoho Projects — Best web based project management tool for remote teams. 6. Hub Planner — Best for team scheduling, capacity planning, & requesting work.

  5. 20 Best Online Project Management Tools Reviewed For 2024

    Hub Planner — Best for capacity planning. 5. Bonsai Agency Software — Best for project, client, and financial management in one. 6. ProjectManager — Best for project planning and scheduling. 7. Zoho Projects — Best for small business. 8. Miro — Best for collaborative whiteboarding & visualization.

  6. Project Management Institute

    Enjoy members-only perks and discounts by joining the world's leading project management organization with almost 700,000 global members and over 300 local chapters. Explore All Membership Benefits. Join a Chapter. Connect with other project management professionals in your area through volunteer-run PMI Chapters.

  7. Online Project Management Software

    Discover real-time, collaborative project management software with Smartsheet. Try Smartsheet for Free. Whether managing simple tasks or complex projects, project managers rely on Smartsheet's project management software to align the right people, resources, and schedules to get work done. Get started for free today.

  8. 7 Best Project Management Software of 2024

    Best for Resource Management: Smartsheet ». Jump to Review ↓. Best for Enterprise Projects: Microsoft Project ». Jump to Review ↓. Best for Project Portfolio Management (PPM): ClickUp ...

  9. ProjectManagement.com

    by Edivandro Conforto, Riam Chazbek, Rupal Bhandari, Deeksha Singh, Deeksha Singh Singh. Explore the evolving landscape of project management with GenAI. Join us for insights on adoption, performance enhancements, and real-world success stories in GenAI-driven project transformations. Hear from PMI Thought Leadership Director Edivandro Conforto ...

  10. Online Project Management Tools

    Web-based task management tools. Choose from a number of task management tools to manage your work, including task lists, kanban boards, sheets and calendars. With ProjectManager's cloud-based project management tools, team members can collaborate on tasks from anywhere. Share files, add comments and attachments; Organize tasks from multiple ...

  11. Best Project Management Software Of 2024

    Best Software for Project Management of 2024. ClickUp: Best for agile development teams. monday.com: Best for startups on a tight budget. Asana: Best for collaboration tools. Zoho Projects: Best ...

  12. Versatile & Robust Project Management Software

    Improve visibility and alignment. Create a single source of truth and align your teams and departments by centralizing all your work in one powerful platform. Adapt workflows, change views, and tailor your workspaces to reflect your teams' needs and preferences while maintaining 360° visualization. Try Wrike for free.

  13. 15 Best Project Management Tools in 2024

    Step 4: Sign up for free trials or product demos to test the project management software in a real-world and practical setting. Step 5: Analyze your findings and select the best fit. Start small while implementing the project management solution. You can always scale operations and add features as your needs evolve.

  14. 15 Best Project Management Software for 2024

    ClickUp — The best choice for remote teams with robust real-time collaboration tools, powerful task management features and many project templates. Asana — An effective project management ...

  15. Explore the Latest in Project Management

    PMI is the world's largest project manager community, connecting you with thought leaders and trend-setters around the globe. Learn More About PMI. Advertisement. Explore all that PMI -the world's leading project management organization- has to offer and find what you need to be successful.

  16. Best Project Management Software: User Reviews from July 2024

    Wrike is a project and task management system that allows users to track assignments, manage workflows, and collaborate with team members. Users like Wrike's user-friendly interface, its ability to customize organization processes, and its integration with other applications such as email and virtual task calendars.

  17. Best Web Project Management Software in 2024

    Here are our top five recommendations for software that can do just that, including monday.com, ClickUp, Asana, Smartsheet and ProofHub. monday.com — The best web project management software ...

  18. The Best Project Management Software for 2024

    The Best Project Management Software Deals This Week*. Celoxis — All-in-One Project Management Software - Start Your Free Trial. Monday.com — Get a Free 30-Day Trial. Wrike — Try Wrike for ...

  19. Manage Your Team's Projects From Anywhere

    Project management. Keep tasks in order, deadlines on track, and team members aligned with Trello. Meetings. Empower your team meetings to be more productive, empowering, and dare we say—fun. Onboarding. Onboarding to a new company or project is a snap with Trello's visual layout of to-do's, resources, and progress tracking.

  20. The 15 Best Websites to Follow as a New Project Manager

    The Leading Answers website is the work of Mike Griffiths, an "independent author, project manager, trainer and consultant based in Canmore, Alberta." Dating back to July 2006, the site's most popular categories include articles on Agile project management, leadership, and team management.

  21. Project Management Software

    Microsoft Project. Meet the simple, powerful, reimagined Project for everyone. Stay organized, focused, and in charge. Tackle anything from small projects to large initiatives. You may or may not be a project manager, but now you can be the boss of any project with a powerful, easy-to-use app.

  22. The best free project management software in 2024

    The 8 best free project management tools. Trello for visually managing projects. Asana for teams. ClickUp for customized task views. Wrike for spreadsheet-like features. ActiveCollab for freelancers and small agency teams. Airtable for building a customized project management app. Jira for developers. Height for AI features.

  23. 11 Best Freelance Web Project Managers [Hire in 48 Hours]

    Toptal Member Since September 21, 2022. Kalin is a project manager with over 20 years of experience in the web industry. He has worked with digital platforms, online media, and digital agencies, gathering expertise in Agile project management, account management, and business development. Most recently, Kalin has been focused on helping ...

  24. How Do Leadership Styles and Power Distribution Impact Change Readiness?

    It's inevitable in the dynamic world of project management. Whether you're integrating new systems, executing innovative projects, or leading teams through transformational programs, change is your constant companion. As a Project Management professional, you are so often an agent of change, tasked with both executing and leading change in ...

  25. SR 522, UNT TO Evans Creek Adaptive Management (Small Works Roster)

    Bid opening meeting. Join Team Meeting or dial in +1 (206) 531-0324 Access Code 524-008-947# (available 10:30 a.m. on bid day - bids opened after 11:00 a.m.) New to Teams? Learn more here.. Project information available. You can find plans and specifications, plan holder lists, addenda, reference information, questions and answers and other contract documents in the SR 522, UNT TO Evans Creek ...

  26. How AI and GenAI Are Transforming Agile And Project Management

    For example, tools like Smartsheet leverage AI to analyze project data, helping managers anticipate and address issues before they escalate. In utilizing these applications, an Agile team can ...

  27. Keynote speakers for APM's Women in Project Management Conference

    Association for Project Management (APM) is delighted to announce its keynote speakers for the Women in Project Management Conference 2024. The conference, set to be APM's biggest event yet, will see over 700 project professionals across different sectors and all career levels come together to network, interact and learn about the topics that matter to women in the project profession.

  28. What is Project 2025? The Presidential Transition Project explained

    Project 2025's Director is Paul Dans, who served as the U.S. Office of Personnel Management chief of staff in former President Donald Trump's administration. Although it mentions Trump by name ...

  29. Trump disavows Heritage Foundation's Project 2025, despite MAGA ...

    Former President Trump on Friday disavowed the Heritage Foundation's Project 2025, which has sparked widespread news coverage about policy plans for a potential second Trump administration.. Why it matters: Project 2025 has long annoyed Trump and his top campaign officials, despite the deep links and allies shared by the two entities. Lately, Democrats have been attacking Project 2025 as a ...

  30. Floodplain Management

    Floodplain Management Requirements for Water Quality Improvement Project (WQIP) Program Resources. For those applying to the 2021 WQIP program, please see the guidance below for any projects located within an Enhanced Flood Hazard Area, Enhanced Coastal High Hazard Area, or the 0.2% floodplain. Get more information about the WQIP Program.