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CAPABILITIES
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Featured Reads
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Where work connects
Connect work to goals and automate workflows with AI as your teammate.
85% of Fortune 100 companies choose Asana¹
See how Asana connects work across different departments
- Company-wide
Operationalize goals
Connect work to company goals
Automate workflows across departments
Report on progress and address bottlenecks
Meet campaign goals
Streamline campaign management
Enhance creative production
Manage events and editorial calendars
Drive operational efficiency
Track work and see progress in real time
Standardize and automate processes
Unblock teams to hit revenue goals
Prioritize and streamline IT requests
Allocate resources more effectively
Automate and scale your workflows
Onboard and offboard employees
Launch better products faster
Keep product development on track
Centralize launch information
Tie your product roadmap to your strategy
What sets Asana apart
More clarity and accountability.
Connect strategic goals to the teams that help achieve them. See progress in real time, update stakeholders, and keep the company on track.
Greater impact with AI
AI has joined the team to help every organization work smarter. Drive greater clarity, impact, and scale with Asana AI, powered by the Work Graph®.
Scale with enterprise-grade security
Ensure your company's data is completely secure and that you are in compliance with the latest standards.
Connect over 300+ integrations
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The world’s top companies trust Asana
Company Size
Food / Hospitality
Asana makes everything shareable, which saves us time executing programs because it’s so much easier to replicate and learn from what others have done.
Simon Levinson
Global Digital Manufacturing Process Innovation Manager, Danone
Retail / Consumer Package Goods
To hit our ambitious growth target, we need to move fast. But we can’t do it without clear processes that remove as many blockers as possible. I'm a strong believer that implementing processes, like the ones we built in Asana, will help us drive success.
Romain Ehrhard
Asana is our air traffic control. We have the visibility to scale production and support a higher number of ad campaigns to support our revenue goals.
Eugenia Contreras
Associate Manager, Spotify
Having one centralized ecosystem that brings all doers and stakeholders together has really accelerated our understanding of the work we do and the speed in which we do it.
Director, Marketing Operations, Gannett
Get started easily
Tour the platform, read a few deep dives, or kickstart your work management journey with the right template.
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Get started faster with a template
Recognized as a leader by top analyst firms
A Leader in the Gartner Magic Quadrant for Collaborative Work Management²
A Leader in the The Forrester Wave™: Collaborative Work Management Tools Report³
A Leader in the IDC MarketScape: Worldwide Collaborative Work Management Vendor Assessment⁴
The only platform that can support your company at any scale
1. Accurate as of December 2023, includes free and paid users.
3. See The Forrester Wave™: Collaborative Work Management Tools, Q4 2022 report . The Forrester Wave: Collaborative Work Management Tools, Q4 2022. The Forrester Wave is copyrighted by Forrester Research, Inc. Forrester and Forrester Wave are trademarks of Forrester Research, Inc. The Forrester Wave is a graphical representation of Forrester’s call on a market and is plotted using a detailed spreadsheet with exposed scores, weightings, and comments. Forrester does not endorse any vendor, product, or service depicted in the Forrester Wave. Information is based on best available resources. Opinions reflect judgment at the time and are subject to change.
4. IDC MarketScape: Worldwide Collaborative Work Management 2023–2024 Vendor Assessment — Uniting Teams, Data, and AI for Flexible Work, Doc #US49434923, December 2023
Simple Project Management Software
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/2021-08/lodestar-platform-projects-v2.png)
Project management software for teams to plan, manage, and execute on work together.
Regardless of the size or complexity of your project, Smartsheet provides a real-time view of tasks across entire projects. That's why companies around the world rely on Smartsheet as their project management tool.
Try Smartsheet for Free Watch the Demo
Clear Accountability
As a project manager, Smartsheet empowers you and your team to know what's getting done and by whom, increasing agility, speed, and accountability.
See More, Manage More
With anytime, anywhere access and real-time dashboards, Smartsheet enables you to stay up to date on status and ensure no detail is missed.
Deliver Work at Scale
Whether managing projects for marketing, sales, product development, or IT teams, Smartsheet scales to fit the needs of any department, across all industries.
Essential Capabilities
Easy to use.
With an intuitive spreadsheet interface, Smartsheet is easy to adopt. Import existing files from Excel, Microsoft Project, Google Spreadsheets, and Trello, or use one of our pre-built templates.
Cloud Based
See project status and collaborate on work in real-time - no more emailing static reports or updates. Manage remote teams and access tasks from anywhere, on any device.
Collaborative
Share your work with internal or external stakeholders and collaborate on entire project plans or individual tasks. Assign items, add comments, and set automatic reminders for regular updates.
Multiple Views
Manage projects the way that works for your team. Use grid to organize tasks; Gantt to create timelines; calendar to visualize due dates; and, card to create online Kanban boards.
File Storage
Bring context to project details by attaching files from your computer, Google Drive, OneDrive, Dropbox, Box, Evernote, and more, to create one location for project documentation.
Easily create interactive timelines with Gantt charts in Smartsheet. Turn on critical path and include milestones and dependencies to track overall project status against deadlines.
Automate Workflows
Automate repetitive project management tasks and actions with automated approval and update requests, triggered based on preset rules and created without a single line of code or help from IT.
Roll up tasks across sheets, create editable summary reports of items coming due, at-risk, or not yet assigned. Share reports with your team, and schedule them to be automatically sent on a recurring basis.
Keep stakeholders informed with an at-a-glance view of project and portfolio-level performance metrics. The easy-to-configure, widget-based view provides critical data in real time to make better decisions, faster.
Track Changes
Activity Log gives you one place to see who viewed project plans, reports, and dashboards, what changes were made, and when those activities occurred. Filter by action type and date range to find what you're looking for.
Manage Resources
Gain visibility into resource levels, with team allocation details in real-time. Make adjustments, specify project roles, and assign role and user-level permissions to keep your projects moving forward.
Smartsheet mobile apps on iPhone, iPad, and Android enable you to access details from anywhere. Collaborate on project information, check and update status, make approvals, and attach files while on the go.
![project managers websites](https://i.ytimg.com/vi/VW24QqLxk4Y/maxresdefault.jpg)
Project Management for Businesses of All Sizes
Contact Our Team
Project Management Templates
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-basic-gantt-tile_0.jpg)
Basic Project With Gantt
This template helps you manage your project, and provides an easy-to-grasp visual timeline for your team and clients.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-task-list-tile_0.jpg)
Team Task List by Priority
Use this template to keep your team organized. Group tasks by priority and use symbols to illustrate progress.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-project-schedule-tile_0.jpg)
Project with Schedule and Budget Variance
Track project and budget performance in one template. Include budget and schedule variance and Gantt chart with dependencies.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-resource-mgmt-tile_0.jpg)
Basic Project with Resource Management
Use this template to gain an at-a-glance view of your project timeline, with Gantt chart, and your team's availability all in one plan.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-agile-project-tile_0.jpg)
Basic Agile Project with Gantt Timeline
Designed for Agile project teams, this teamplate is built to track sprints, features, and tasks, and includes a Gantt chart timeline view.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-hard-deadline-tile_0.jpg)
Gantt Project with Hard Deadline
For projects with a firm deadline, use this template to help you create a workback schedule to determine start dates for preceding tasks.
Project Management Template Sets
Template sets are packed with pre-built sheets, reports, forms, and dashboards, infused with best practices and designed to help you save time and hit the ground running. The Project Tracking and Rollup template set is a quick and easy way to get a project up and running and report on risks and milestones to stakeholders.
Watch the Demo
Smartsheet can basically do everything you always wished a spreadsheet could do, but with a lot more interactivity.
Discover How Other Project Managers Use Smartsheet
Cisco accelerates informed decisions with full transparency.
Cisco’s services department manages and maintains transparency on program activities and budgets, empowering their team to make the best decisions at the right time.
Learn how MOD Pizza uses Smartsheet Control Center to easily collaborate, gain visibility at scale, and align processes with their quickly growing company.
Colliers Wisconsin elevates its commercial real estate services with automation and dashboards in Smartsheet
With Smartsheet, Colliers Wisconsin can automate internal and client-facing processes, saving time that can be spent delivering world-class commercial real estate services.
Simple, elegant, collaborative!
Project Management Resources
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-agile-tile_0.jpg)
Agile Project Management 101: A Beginner's Guide
Learn all about Agile project management basics and how to get started implementing Agile practices.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-delays-tile_0.jpg)
Six Things That Delay a Project and How to Avoid Them
Get expert insight on the top project derailers and gain actionable tips on how to keep your projects on track.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-pmo-efforts-tile_0.jpg)
Effective PMO Efforts: Challenging the Status Quo
Discover the top barriers to PMO success, and five ways to decrease delays and increase project revenue.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-demystifying-tile_0.jpg)
Demystifying the 5 Phases of Project Management
Learn all about the five phases of project management and get our top tips and tricks.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-agile-manifesto-tile_0.jpg)
Comprehensive Guide to the Agile Manifesto
Discover the Agile Manifesto's history, four values, 12 principles, and usage outside of software development.
![project managers websites project managers websites](https://www.smartsheet.com/sites/default/files/smart-projects-pm-methodologies-tile_0.jpg)
Full Comparison: PM Methodologies
What's the difference between Agile vs Scrum vs Waterfall vs Kanban? Here's what you should know about these PM methodologies.
![project managers websites Healthcare Project Management](https://www.smartsheet.com/sites/default/files/2022-08/ic-og-HealthcareProjectManagement-FacebookLinkedIn.jpg)
Healthcare Project Management 101: Experts Share Techniques, Examples and Future Outlook
Learn how to master healthcare project management, and find expert recommendations on Agile and other techniques.
![project managers websites A woman gestures to an image of commercial real estate properties on a large monitor](https://www.smartsheet.com/sites/default/files/2018/colliers-1.jpg)
Moving on Up: Building a Career in Real Estate Project Management
From office towers to retail remodels, project management powers commercial real estate development. Learn how it works and how to get hired in this high-growth field.
![project managers websites Project Management for Government](https://www.smartsheet.com/sites/default/files/2022-08/ic-og-ProjectManagementforGovernment-FacebookLinkedIn.jpg)
Expert Tips on Performing Effective Project Management in Government
Get expert advice on effective government project management and tips on dealing with government-specific challenges.
![Teach project management skills Teach project management skills](https://www.smartsheet.com/sites/default/files/13129-Blog-5WaysToSpeedUpExecution-02-Teach-v1a-blog.jpg)
Software Project Management: Unique Skills for Highly Complex and Ever-Changing Projects
Learn how software project management can reduce risk while managing the complex software development lifecycle.
![project managers websites Mergers and Acquisitions Project Management](https://www.smartsheet.com/sites/default/files/2022-08/ic-og-MergersAcquisitionsProjectManagement-FacebookLinkedIn.jpg)
Mergers and Acquisitions Project Management for the Win: Pre-Merger & Post-Merger Best Practices and Templates
Don’t let your deal fail. Learn best practices for successful M&A project management at every phase, and get advice from top experts.
![project managers websites Creative Project Management](https://www.smartsheet.com/sites/default/files/2022-08/ic-og-CreativeProjectManagement-FacebookLinkedIn.jpg)
How to Build a Winning Creative Project Management Strategy
Succeeding in today’s competitive world requires innovative strategies. Stand out with these tips, techniques, and templates.
![project managers websites Remote Project Management](https://www.smartsheet.com/sites/default/files/2022-08/ic-og-RemoteProjectManagement-FacebookLinkedIn.jpg)
Complete Guide to Project Management in the New Remote Workplace
Learn how to manage projects remotely with expert tips, tools, templates, and a comparison to traditional project management.
Smartsheet, a technology that is tackling the problem of "app overload" by creating a management platform that promises a more seamless, centralized experience.
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10 Best Web-Based Project Management Software for 2024
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![project managers websites Image of Collins Ayuya](https://assets.techrepublic.com/uploads/2022/03/Collins-Ayuya.jpg?x88125)
- Best all-in-one platform: monday work management
- Best for teams of most sizes: ClickUp
- Best for client management teams: Teamwork
- Best for spreadsheet fans: Smartsheet
- Best for teams on a budget: Zoho Projects
- Best for task management: MeisterTask
- Best for goal setting and tracking: Hive
- Best for creative teams: Notion
- Best for project portfolio management: Wrike
- Best for document management: Coda
While some people like the option of downloading a desktop app, plenty of others prefer to use a web-based project management software that doesn’t require you to download anything. Fortunately, there are many different web-based project management software platforms out there to choose from — which makes it difficult to make a final selection.
In this guide, we round up the top 10 web-based project management software that you should consider using this year.
Top web-based project management software comparison
While cloud-based project management software do offer a lot of the same functionality, each platform also offers its own unique set of features that set it apart from the back. In the chart below, we’ve summarized some of the most essential features to look for in web-based project management software.
Software | Native time tracking | Built-in chat messaging | Built-in automations | Starting price |
---|---|---|---|---|
Yes | Yes | Yes | $9 per user/month | |
Yes | Yes | Yes | $7 per user/month | |
Yes | Add-on | Yes | $5.99 per user/month | |
Yes | No | Yes | $9 per user/month | |
Yes | Yes | Yes | $5 per person/month | |
Yes | No | Yes | $11.99 per user/month | |
Yes | Yes | Yes | $5 per user/month | |
No | No | No | $8 per user/month | |
Yes | No | Yes | $9.80 per user/month | |
No | No | Yes | $10 per user/month |
monday work management: Best all-in-one platform
![project managers websites monday.com logo.](https://assets.techrepublic.com/uploads/2024/03/monday-6.jpg)
monday work management is one of the most well-rounded web-based project management software on the market today. In addition to classic features like multiple project views and time tracking, it also incorporates helpful tools that many other project management platforms lack, such as invoicing creation. It is also highly scalable and flexible, working for teams both large and small across many different industries, which is why it’s one of the most popular agile project management software as well.
- Free: Free plan for up to two users.
- Basic: $9 per seat per month if billed annually or $10 per seat per month if billed monthly.
- Standard: $12 per seat per month if billed annually or $12 per seat per month if billed monthly.
- Pro: $19 per seat per month if billed annually or $20 per seat per month if billed monthly.
- Enterprise: Contact sales for a quote.
- Various data visualization options.
- Invoice creation tool.
- Automation center contains pre-built automation ( Figure A ).
- Easy data import function.
![project managers websites monday’s automation center in action.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-A-monday-automation-center.jpg)
- Option to add on a sales CRM and/or development tools.
- Well-designed and intuitive user interface.
- 200+ project templates to choose from.
- Unlimited documents on all plans.
- Must upgrade to Pro account for time tracking.
- Default notifications settings can become overwhelming.
- Advanced features present a high learning curve.
- Free plan limited to only two people.
Top integrations
monday.com’s top integrations include Google Calendar, Salesforce, DocuSign, Slack and HubSpot.
Why we chose monday.com
We chose monday.com for its project management all-roundness alongside an easily accessible, user-friendly interface and customizable features, which make it a great choice for web-based project management.
ClickUp: Best for teams of most sizes
![project managers websites ClickUp logo.](https://assets.techrepublic.com/uploads/2024/03/clickup-6.jpg)
Similar to monday work management, ClickUp is a robust project management tool that is designed for managing multiple complex projects at once. It also includes native time tracking, document management and more than 15 project views. However, ClickUp doesn’t have native billing and invoicing tools, so professional service teams should keep that in mind. You can easily integrate with other tools thanks to ClickUp’s 1,000+ Zapier connections.
- Free Forever: $0; best for personal use.
- Unlimited: $7 per user per month billed annually, or $10 per user per month billed monthly.
- Business: $12 per user per month billed annually, or $19 per user per month billed monthly.
- Enterprise: Quotes are available upon request.
- Create documents, wikis and knowledge bases.
- Built-in chat messaging feature.
- Real-time reporting and analytics.
- Choose from more than 15 project views ( Figure B ).
![project managers websites Some of ClickUp’s multiple views.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-B-ClickUp-multiple-views.jpg)
- Interface is colorful and easy to navigate.
- Free plan allows unlimited users.
- 24/7 customer support for all plans.
- Excellent customization options.
- Storage for the free plan is limited to 100MB.
- System occasionally lags when moving between pages.
- Can have a higher learning curve due to the number of features.
- Need a Zapier account to access most integrations.
ClickUp integrates seamlessly with Slack, HubSpot, Make, Gmail and Zoom.
Why we chose ClickUp
ClickUp made our list because of its adaptability and truly diverse feature set, as it combines task management, document sharing and time tracking in a single app while maintaining flexibility and high customizability to cater to users of all kinds and teams of all sizes.
Teamwork: Best for client management teams
![project managers websites The Teamwork logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-TEAMWORK.png)
Teamwork is another fully featured web-based project management software that includes many features helpful for client-facing teams, including document proofing, time tracking and invoice creation tools. You can also create reports and easily share them internally or externally in multiple formats. Even better, Teamwork’s pricing plans are on the more affordable end, making it a great combination of cost and functionality.
- Free Forever: $0 per month for up to five users.
- Starter: $5.99 per user per month billed annually, or $8.99 per user per month billed monthly. A free trial is available.
- Deliver: $9.99 per user per month billed annually, or $13.99 per user per month billed monthly. A free trial is available.
- Grow: $19.99 per user per month billed annually, or $25.99 per user per month billed monthly. A free trial is available.
- Scale: Quotes are available upon request.
- Detailed time tracking, budgeting and billing tools ( Figure C ).
- Workload and resource management features.
- Bulk edit sections and tasks all at once.
- Proofing function included.
![project managers websites Budgeting dashboard in Teamwork.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-C-Teamwork-budget-dashboard.jpg)
- Client onboarding template provided.
- File versions keep everything up to date.
- Many visualization options for project data.
- Option to add on CRM software, chat software, helpdesk software and/or knowledge base software.
- Modifications don’t become visible immediately.
- Interface can feel a bit outdated compared to alternatives.
- Must upgrade to Deliver plan to get automations.
- Knowledge base creation is not included and requires a separate add-on.
Teamwork’s top integrations include Google Drive, Microsoft Office, Slack, QuickBooks and HubSpot.
Why we chose Teamwork
We chose Teamwork for its strong focus on collaboration and ease of use, particularly in use cases that involve client-facing interactions. With features such as time and budget tracking, Teamwork makes it easy to handle both internal team projects as well as those that involve external stakeholders like clients.
Smartsheet: Best for spreadsheet fans
![project managers websites Smartsheet logo.](https://assets.techrepublic.com/uploads/2024/03/smartsheet-3.jpg)
If you’ve ever wished that you could manage projects in an online spreadsheet (or are currently doing that now), then Smartsheet was designed with you in mind. Smartsheet combines a cloud-based, grid-like interface with robust project management features and affordable prices to create an extremely useful software platform. You can also try out other project views, like Gantt charts and calendars, if the grid view isn’t working for you.
- Pro: $9 per user per month billed annually, or $12 per user per month billed monthly. A free trial is available.
- Business: $19 per user per month billed annually, or $24 per user per month billed monthly. A free trial is available.
- Choose from grid, Gantt chart, calendar and Kanban board project views ( Figure D ).
- Library of 280+ templates to choose from.
- Build flexible, automated workflows for repetitive tasks.
- Team collaboration and file management tools.
![project managers websites Card view, one of the multiple views in Smartsheet.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-D-Smartsheet-card-view.jpg)
- More traditional interface will feel familiar to many spreadsheet users.
- Access WorkApps, a low-code app creation tool.
- Activity log tracks change management.
- Onboarding assistance available.
- Grid interface can feel outdated compared to some alternatives.
- Some features are add-on only.
- Must upgrade to Enterprise plan for advanced security measures.
- Must upgrade to higher tier plans for premium support.
Smartsheet’s key integrations include Microsoft Teams, Slack, Google Workspace, Salesforce and Jira.
Why we chose Smartsheet
Smartsheet sets itself apart through its spreadsheet-like interface. Anyone who’s worked with spreadsheets to track projects will love Smartsheet, as it makes it so much easier and is capable of handling quite complex projects.
Zoho Projects: Best for teams on a budget
![project managers websites The Zoho Projects logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-ZOHO-PROJECTS.png)
While Zoho Projects was designed to be used in conjunction with the rest of the Zoho software stack, it also makes a compelling case for itself thanks to its great selection of features and its affordable price tag: Paid plans start at just $5 per person per month.
The software is also relatively easy to master, even if you’ve never used a Zoho product before, making it a great choice for teams looking for their first web-based project management software.
- Free: $0 for up to three users.
- Premium: $5 per person per month.
- Enterprise: $10 per person per month.
- Blueprints automation tool lets you built-in custom workflows.
- Time tracking tool compares estimated time with spent time ( Figure E ).
- IssueTracker tool helps software teams log bugs.
- Chat and forum areas promote team communication.
![project managers websites Time tracking example in Zoho Projects.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-E-Zoho-Projects-time-tracking.jpg)
- Transparent and affordable pricing plans.
- Integrates seamlessly with the rest of the Zoho software stack.
- Easy-to-navigate user interface.
- Relatively low learning curve compared to alternatives.
- No billing or invoicing tools.
- Free plan is capped at three users.
- Could use more native project templates.
- Interface won’t be as familiar if you’ve never used Zoho before.
Zoho Projects’ top integrations include Zoho CRM and Zoho Analytics as well as other Zoho products, Slack, GitHub and Google Workspace.
Why we chose Zoho Projects
We selected Zoho Projects for its seamless integration with the Zoho ecosystem. Any user that’s already using multiple Zoho products should have Zoho Projects at the top of their project management shortlist. It’s also affordable, flexible and can handle complex projects.
MeisterTask: Best for task management
![project managers websites The Meistertask logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-MEISTERTASK.png)
You probably know Meister for its digital collaboration tool MindMeister, but it also makes a project management platform called MeisterTask. This easy-to-use software sports a friendly, colorful interface that won’t intimidate beginners and it offers a relatively low learning curve. It’s a great option for simple task management, but isn’t powerful enough to handle extremely complex projects and lacks some features like pre-built templates.
- Basic: $0 for up to three projects and one user.
- Pro: $11.99 per month, billed annually, or $14.49 billed monthly.
- Business: $23.99 per month, billed annually, or $28.99 billed monthly.
- Enterprise: Contact sales for custom pricing.
- Native time tracking tool.
- Custom fields for tasks available.
- Connect dependent tasks through task relationships.
- Intuitive interface with colorful views ( Figure F ).
![project managers websites Colorful boards in MeisterTask.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-F-MeisterTask-board.jpg)
- Filter tasks by multiple criteria.
- Guided-set process walks new users through everything.
- Friendly, colorful layout.
- Connect with over 4,000 apps through Zapier.
- You have to create all templates from scratch.
- No built-in chat messaging.
- Reporting is not that detailed compared to competitors.
- Native integrations are somewhat limited.
MeisterTask’s top integrations are Slack, GitHub, MindMeister, Office 365 and Zendesk.
Why we chose MeisterTask
MeisterTask has a visually appealing and intuitive interface that makes task management both efficient and enjoyable. Plus, its integration with MindMeister for mind mapping gives a unique approach to project planning and brainstorming.
Hive: Best for goal setting and tracking
![project managers websites The Hive logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-HIVE.png)
Hive has a unique goal setting feature that lets you set and track goals and subgoals for your entire team. This keeps your entire team focused on the big picture and encourages your entire company to work together to meet your business goals. Goals can be task-based, numerical, monetary or custom, depending on your needs.
It also includes project management features such as Kanban boards and Gantt charts, time tracking and team collaboration tools.
- Free: No cost for up to 10 users.
- Starter: $5 per user per month billed annually, or $7 per user per month billed monthly.
- Teams: $12 per user per month billed annually, or $18 per user billed monthly.
- Enterprise: Contact Hive’s sales team for pricing information.
- Unique goal setting feature.
- Advanced reporting and analytics tools.
- Gantt, Kanban, calendar & table views ( Figure G ).
- Intuitive, well-designed interface.
![project managers websites A dashboard showing Hive’s Kanban view.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-G-Hive-Kanban-view.jpg)
- Drag-and-drop feature makes the tool extremely easy to use.
- Highly scalable; adapts to businesses of all sizes.
- Over 1,000 integrations available through Zapier.
- Unlimited tasks on the free plan.
- Only 200MB of storage on their free plan.
- Steep learning curve for more advanced features.
- Custom reporting only available on Enterprise plan.
- Mobile app could use more functionality.
Hive’s top integrations include Slack, Google Drive, Zoom, Dropbox and Microsoft Teams.
Why we chose Hive
We chose Hive for its adaptability. There are various workflow styles, including Kanban, Gantt and calendar views. Its emphasis on AI-based analytics gives users actionable data to improve their productivity and decision-making.
Notion: Best for creative teams
![project managers websites The Notion logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-NOTION.png)
Notion is a multi-purpose productivity app that combines note taking, document organization, task management and project management. While its features aren’t suitable for very complex projects — it lacks Gantt charts, for example — it’s a great choice for creative teams that have a lot of files and documents they need to manage.
Basically, Notion combines knowledge management, task management and project management into one easy-to-use tool.
- Free: No cost plan with limited features.
- Plus: $8 per user per month billed annually, or $10 per user per month billed monthly.
- Business: $15 per user per month billed annually, or $18 per user per month billed monthly.
- Enterprise: Custom quote.
- Wiki and document creation.
- Multiple project views available.
- Customizable templates for different workflows ( Figure H ).
- Built-in time tracking available.
![project managers websites A template of an agency hub in Notion.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-H-Notion-agency-template.jpg)
- Simple and well-organized user interface.
- Excellent community support.
- All-in-one productivity tool.
- Great for knowledge management.
- No Gantt charts.
- No budgeting or invoicing tools.
- No time tracking.
- Not suitable for managing complex projects.
Notion’s top integrations include Google Drive, Trello, Slack, Figma and GitHub.
Why we chose Notion
Notion uniquely consolidates notes, databases and project management into a single, highly customizable platform. It adapts to multiple workflows and offers lots of integrations, which makes it a versatile all-in-one productivity tool.
Wrike: Best for project portfolio management
![project managers websites Wrike logo.](https://assets.techrepublic.com/uploads/2024/03/wrike-4.jpg)
Wrike is designed with power users in mind, which makes it an excellent choice for project portfolio management. The learning curve will likely be intimidating to users who aren’t familiar with web-based project management software, but it’s hard to beat the sheer number of features and customizability that Wrike offers for more advanced users. If your current solution just isn’t powerful for your needs, then Wrike is definitely worth a look.
- Free: $0 per user per month.
- Team: $9.80 per user per month.
- Business: $24.80 per user per month.
- Pinnacle: Quotes are available upon request.
- Forecast and visualize project risk with the analytics tool ( Figure I ).
- Billing and invoicing tools.
- Video and file proofing.
- Resource management features.
![project managers websites Analytics dashboard in Wrike.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-I-Wrike-reporting-and-analytics.jpg)
- Paid add-on option for two-way sync with 12 other apps.
- Well organized and designed interface.
- Premium security and data privacy features.
- Suitable for complex project portfolio management.
- Team plan supports a maximum of 15 users.
- Time tracking not included on Team plan.
- Storage space is limited.
- Higher learning curve.
Wrike’s top integrations are Salesforce, Tableau, Slack, Microsoft Teams and Adobe Creative Cloud.
Why we chose Wrike
We shortlisted Wrike for its highly detailed approach to project planning and tracking capabilities, including interactive Gantt charts and customizable dashboards. Wrike also has a focus on scalability and security, and is suitable for large and complex projects.
Coda: Best for document management
![project managers websites The Coda logo.](https://assets.techrepublic.com/uploads/2023/08/Logo-tr03192024-CODA.png)
Coda is a bit different from the other platforms on this list, and it focuses on note taking and document management. It also offers some project management features, including Gantt charts and Kanban boards, so it will suffice for simple task and product management needs. But where it really shines is its documentation features, making it the perfect choice for teams that need to create and manage databases, spreadsheets and documents.
- Free: No cost and unlimited users.
- Pro: $10 per user per month billed annually, or $12 per user per month billed monthly.
- Team: $30 per user per month billed annually, or $36 per user per month billed monthly.
- Enterprise: Contact sales for a custom quote.
- Connected tables, charts, kanban boards and forms.
- Workflow and task automations available.
- Native forms available.
- Team resources for organizing teams ( Figure J ).
![project managers websites Team resources tab in Coda.](https://assets.techrepublic.com/uploads/2023/08/Screenshot-032024-Figure-J-Coda-team-resources.jpg)
- Excellent document management capabilities.
- Free plan doesn’t limit users.
- Many different templates available.
- Only charges for document makes, not all users.
- Higher priced plants can get expensive, especially for larger teams.
- Have to pay for some Packs, a.k.a. Extensions.
- Only 7 days version history on the free plan.
- No desktop app option.
Coda integrates with a variety of tools, including Slack, Google Calendar, Gmail, Jira and Shopify.
Why we chose Coda
Coda impressed us with its unique blend of document creation and project management capabilities, offering teams the flexibility to create custom workflows and collaborate in a dynamic, all-in-one workspace. It also has powerful customization options and an extensive template library for teams to approach projects as quickly and flexibly as possible.
For more information, read the full Coda review . Vist Coda
Key features of web-based project management software
Task management.
You should be able to create tasks, set deadlines and assign them to yourself and others. Additionally, you should have the option to view all your upcoming tasks in a dashboard or another centralized place, and set up alerts and notifications when certain actions take place. Ideally, you should also be able to create subtasks and task dependencies to keep everything organized.
Project views
The best web-based project management software should provide multiple project views to choose from. The most common are calendars, Kanban boards (sometimes called card view), spreadsheets (sometimes called grid view) and timeline view (typically known as Gantt charts). Many software platforms restrict Gantt charts to a paid plan to encourage people to sign up for a subscription.
Project templates
Most project software provides a vast library of hundreds of project templates to choose from. These templates are usually designed for a wide range of teams and industries, from marketing to software development to accounting and beyond. The best web-based project management software will also give you the ability to create and save your own custom templates.
Time tracking
Time tracking is absolutely essential for teams that are paid hourly or need to track billable hours for clients. It can also be useful for salaried workers to see where their time is going. Many (though not all) web-based project management software platforms offer time tracking, but some restrict it to a higher tiered paid plan or require you to pay for an add-on.
Automations
Automations eliminate redundant manual work and help reduce the chances of errors. While this feature was once less common, right now most web-based project management software allows you to create and save custom automated workflows. However, some cap the number of automation actions based on which pricing tier you pay for, so it’s worth asking the sales team about this on the call.
How do I choose the best web-based project management software for my business?
No two web-based project management software offer exactly the same features. At the very start of your search, you and your team should identify your must-have and nice-to-have features, and use that to narrow down your options. For instance, if you specifically want open source project management software, that will significantly limit your options.
Most web-based project management software offer both a free trial and a forever free plan with restricted features. Use both of these options liberally to test the software out on your own to make sure that it can do what you actually want it to do. Demo calls with the sales team can also be helpful if you come prepared with questions ahead of time.
If you’re not totally sold on a certain web-based project management software, then choosing a month-to-month plan will let you test it out without committing to an annual contract. If you decide that you’ve found the perfect web-based project management software for your needs, then you can switch to an annual pricing plan to save some money.
Methodology
We reviewed this web-based project management software based on a number of criteria, including pricing, ease of use, user interface design and the difficulty of the learning curve. We also weighed additional features such as document management, automation, project views, templates, time tracking and billing and invoicing. We evaluated these platforms by consulting user reviews and product documentation.
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Free Plans Compared
Notion | Y | Unlimited content blocks if individual, up to 1000 blocks if with multiple members | 6 | Zapier, Slack, etc. but limited to 1 synced database | Unlimited | Available but limited | 5MB per upload Unlimited storage |
Trello | Y | Unlimited cards, 10 boards per workspace | 1 | Y | Unlimited | Unlimited power-ups | Unlimited, up to 10MB per upload |
ClickUp | Y | Unlimited tasks, 100 projects x 5 spaces | 6 full capacity, 6 limited | Y | 60 uses | Available but limited | 100 MB |
Jira Software | Y | Unlimited tasks, projects | 6 | Y | Unlimited | 100 per site per month | 2 GB |
Wrike | Y | Unlimited | 4 | Limited | Paid only | Paid only | 2 GB |
Asana | Y | 200 active tasks, unlimited projects | 3 | Paid only | Paid only | Paid only | Unlimited, 100MB per upload |
Google Sheets | Y | Unlimited | 1 | Google Suite | Y | Via macros | N/A |
Confluence | Y | Unlimited pages and spaces | 3 for databases | Y | Y | Paid only | 2 GB |
Smartsheet | Y | Unlimited tasks, 2 sheets | 4 | Y | Y | 100 per month | 500 MB |
Taskade | Y | Unlimited tasks, 1 workspace | 6 | Limited | Paid only | Paid only | 250 MB |
These are the 10 best project management software options for project managers of every experience level, based on our hands-on experience.
- Notion – Best Overall All-in-One Solution
- Trello – Best for Visual Task Management
- ClickUp – Best Multi-Feature Tool
- Jira Software – Best for Agile Teams and/or Software Development
- Wrike – Best Security on a Free Plan
- Asana – Best Performance and Interface
- Google Sheets – Best Versatile Tool
- Confluence – Best Digital Team Workspace
- Smartsheet – Best for Reports
- Taskade – Best AI Support for Project Setup and Ideation
Our editorially independent picks are based on first-party research and hands-on experience of our writers and editors.
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Project management software is vital for teams of all sizes, but choosing the wrong tool can lead to overspending. Even budget-friendly options can become costly with advanced features or add-ons. Luckily, several free project management tools offer great value. Here are our top recommendations for reliable options that get the job done.
![project managers websites Notion logo.](https://assets.project-management.com/uploads/2020/01/notion-logo-300x136.png)
Best Overall All-in-One Solution
Notion is a multifunctional tool that can function as a team wiki, visual design board, and note-taking hub, among other uses. Designed for extensive customization, Notion offers multiple task views, workflow automation, a variety of customizable task fields, and 10,000 ready-to-use templates.
Its attractive interface includes simple drag-and-drop navigation, a single pop-out tab for overseeing multiple projects, and customizable project covers and icons. It also has highly active user communities, allowing you to trade tips with other users and find more ways to tailor-fit your Notion according to your needs.
Screenshots
![project managers websites Notion Interface.](https://assets.project-management.com/uploads/2024/03/notion-interface.png)
Standout Features
Extreme customizability : Notion offers high flexibility, allowing users to tailor their workspace to fit their specific needs.
Cross-project linking : Users can easily create embedded links within any project page, enabling quick navigation to other projects, documents, notes, or roadmaps.
Quick automations : Notion’s workflow automations are user-friendly and can be seamlessly applied to any project within your workspace.
Embedded AI *: Notion’s new generative AI features enable users to input commands for immediate results, whether it’s generating tables, drafting documents, or enhancing existing text.
*Note: Notion AI incurs an additional fee of $10 per user per month on free plans and is not included in the free forever plan.
Learn more in our Notion software review .
Pros & Cons
- Highly customizable for any industry
- Responsive mobile app
- Over 10,000 templates and rich community
- No built-in budgeting or reporting features
- AI requires additional fee
Why we picked Notion
Notion’s free-forever plan is remarkably generous, offering features that cater to a wide range of use cases and quarterly product updates for continuous improvements. It’s an intuitive solution for newcomers to project management software and allows for detailed customization, from individual icons to project fields and beyond.
Whether you’re using Notion for personal or team projects, its extensive features and generous free plan make it an excellent choice for small businesses and teams looking to save money without sacrificing functionality.
Notion’s key difference: All-in-one project management solution
Notion offers extensive customization options, making it suitable for both personal and professional use across various industries. This versatility allows it to serve as a comprehensive tool for project teams, accommodating everything from wikis to project tracking. Additionally, its collaborative features and visually appealing interface contribute to its popularity within the productivity community.
How much does Notion cost?
Paid plans start at $10/user/month – click to see complete pricing.
- $0/user/month
- Unlimited storage, 5 MB per upload
- Included with this plan:
- $10/user/month
- Unlimited file size uploads
- Includes everything in Free Forever plan, plus:
- $15/user/month
- Includes everything in Plus plan, plus:
- Custom pricing
- Includes everything in Business plan, plus:
![project managers websites Trello logo.](https://assets.project-management.com/uploads/2023/08/Trello-Logo-300x86.png)
Best for Visual Task Management
Trello is a kanban-style project management tool that is used by a number of teams to manage projects and tasks. Its free plan option includes a variety of features and capabilities for unlimited users, including unlimited tasks, unlimited storage space with a limit of 10 MB per file, and space for 10 boards per workspace. Among its other best free plan features are unlimited Power-Ups (plugins) per board, unlimited automation, command runs, an unlimited activity log, and project templates.
![project managers websites Trello kanban board.](https://assets.project-management.com/uploads/2024/03/trello-kanban-board.png)
Built-in automation: The Butler automation tool can be used to automate repeated tasks, set triggers, deploy custom card and board buttons, and suggest additional automation that may be helpful.
Power-Ups: Trello’s integrations can be used to connect to analytics and reporting, automation, HR, developer, design, and communication tools, among others.
Project templates: Project templates designed by the Trello community cover categories like education, design, engineering, marketing and sales, HR, and product management.
Learn more in our Trello software review .
- Free, built-in, no-code automation
- Integrates smoothly with other tools in the Atlassian ecosystem (including Jira)
- Kanban-like design is clean, easy to use, and highly intuitive
- Unlimited plugins (called Power-Ups) for free
- Templates available
- Free only allows 10 boards per workspace
- No native reporting, dashboarding, or analytics capabilities for free plan users
- Several project views, including Calendar, Timeline, Table, Dashboard, and Map, are only available in Trello’s top two plan tiers
Why we picked Trello
Trello is one of the easiest-to-use project management tools on the market because of its drag-and-drop, low-code design that resembles a kanban board. While this is not a great option if you’re looking for multiple project views, Trello’s a great fit for teams that want a simple user interface and a visual way to manage tasks and subtasks.
In addition to its user-friendly board-and-card design, Trello’s free plan offers features like unlimited cards (tasks), unlimited activity logs, unlimited Power-Ups (plug-ins) per board, unlimited storage, and built-in automation. It is one of the few free project management tools that offer unlimited access to its automation feature.
Trello’s key difference: Ease of use
Trello is widely considered one of the most easy-to-use project management tools. Free plan and paid plan users alike benefit from its highly visual approach to task management, which gives users drag-and-drop access to task “cards” that can include text, images, links, and other helpful visualizations for teams wanting to easily check the status of a particular project or task.
The smooth functionality and minimal interface of Trello allow for great ease of use. Although it has vast capabilities, users may enjoy it on a per-need basis, which makes it unintimidating even for individuals who are new to project management software.
How much does Trello cost?
Paid plans start at $5/user/month – click to see complete pricing.
- Unlimited storage (10 MB/file)
- $5/user/month
- Includes everything in Free Forever plan, plus
- Includes everything in Standard plan, plus
Best Multi-Feature Tool
ClickUp stands out for its extensive range of native tools accessible even to free users, making it a versatile choice for project management. The platform offers a variety of views, including lists, boards, and calendars, which cater to different workflow preferences. While certain features, like the Gantt chart, have limitations in the free plan, users still benefit from a robust set of functionalities that enhance productivity.
In addition to its diverse views, ClickUp provides numerous collaborative features at no cost. Users can leverage in-app video recording to facilitate communication, send up to 100 emails directly from the application, and utilize assigned comments for streamlined feedback. Furthermore, the platform allows for 100 uses of collaborative annotations on images and PDFs, fostering teamwork and ensuring that all members can contribute effectively to projects. This combination of tools makes ClickUp an attractive option for teams looking to enhance their collaboration and project management capabilities without incurring costs.
![project managers websites ClickUp features.](https://assets.project-management.com/uploads/2024/03/clickup-features.png)
Unlimited tasks: ClickUp grants free users unlimited tasks, 100 lists (projects) per space, and 5 spaces.
Unlimited custom views: For teams that need a greater level of customization over their project views, ClickUp’s free plan offers unlimited custom view options. 50+ native integrations: ClickUp free plan members can expand the functionality of the software by utilizing over 50 native integration options such as Slack, Toggl Track, and Google Suite.
Learn more in our ClickUp software review .
- Supports sprint planning needs
- Template library and custom templates available
- Built-in automation and reporting capabilities included in free plan
- Can be slow and clunky when syncing large amounts of data
- ClickUp AI add-on can only be added to paid plan subscriptions
- Custom fields are limited in free version
- Certain view types are restricted (such as timeline and workload) to a maximum number of uses for free plan user
Why we picked ClickUp
Finding a project management solution with robust collaboration features and many native functionalities for various needs such as time tracking and sprint management, can be challenging. But in the free project management solution category, few vendors offer more than a handful of (generally limited) options.
In comparison, ClickUp’s collaborative features shine in addition to an already generous free plan. Small and large teams can enjoy collaborative functionality without missing out on essential project management features, such as reporting, task management, and workflow automation.
ClickUp’s key difference: Robust collaboration features
ClickUp is dedicated to maximizing value for users by offering a comprehensive suite of built-in functionalities, particularly in its free-forever plan. This commitment to providing more for less is evident in its robust collaboration features, which facilitate seamless communication and teamwork among users. Actions such as assigning tasks, commenting, and in-app messaging are made easy, further enhancing collaborative experience and allowing teams to work together efficiently without the need for additional software.
Moreover, ClickUp boasts an extensive selection of integrations with popular applications, enabling users to streamline their workflows and consolidate their tools within a single platform. By combining powerful collaboration tools with a wide array of integrations, ClickUp empowers users to achieve their goals while keeping costs to a minimum, making it an attractive option for businesses of all sizes.
How much does ClickUp cost?
Paid plans start at $7/user/month – click to see complete pricing.
- Unlimited members
- 100 MB storage
- Free plan includes
- $7/user/month
- Unlimited storage
- Includes everything in the Free Forever plan, plus:
- $12/user/month
- Includes everything in the Unlimited plan, plus:
- Includes everything in the Business plan, plus:
![project managers websites Jira logo.](https://assets.project-management.com/uploads/2024/05/Jira-Logo-Rectangluar-300x126.png)
Best for Agile Teams and/or Software Development
Jira Software is an outstanding project management tool specifically designed for software development teams, and its free version offers a wealth of powerful features, including essential functionalities such as customizable workflows, agile boards, and backlog management — which all help teams effectively plan, track, and execute their projects.
Moreover, the free plan supports up to 10 users, making it ideal for small teams or startups looking to implement agile methodologies without the financial burden. With features like basic reporting and integration capabilities, users can gain valuable insights into their project progress and collaborate seamlessly.
![project managers websites Jira home page.](https://assets.project-management.com/uploads/2024/03/jira-home-page.png)
Agile project management features: Jira Software allows users to easily create sprints, prioritize backlogs, and track progress in real time, facilitating a smooth agile process that enhances team collaboration and productivity. The free version also provides essential tools for managing user stories, epics, and tasks, enabling teams to break down their projects into manageable components.
Comprehensive dashboards: The dashboards feature within Jira allows users to monitor essential stats and work overviews across multiple projects at once, including projects and data housed within other Jira products to view organization-wide efforts in one spot easily. Reporting options: With built-in reporting features like burndown charts and velocity tracking, teams can gain valuable insights into their performance and make data-driven decisions.
Learn more in our Jira software review .
- Specifically designed for software development teams
- Dashboard templates available for quick analysis of organization-wide project data and insights
- Extensive form creation functionalities compared to other companies
- Free plan doesn’t offer project role controls, advanced permissions, or admin insights
- Max number of users allowed on free plan is 10, which is low compared to other options
- Customer support resources and availability are limited for free plan users
Why we picked Jira
Jira Software is designed to cater to the unique workflows of software development teams, particularly those employing agile methodologies. Jira also offers generous reporting and dashboard options at no cost, providing users with valuable insights into their performance and project progress. Project team members can create customizable dashboards that display key metrics, such as sprint velocity and burndown charts, enabling them to monitor their efficiency and make informed decisions. These robust reporting features enhance transparency and collaboration within teams, making Jira a powerful choice for software development projects while remaining accessible to those on a budget.
Jira’s key difference: Comprehensive issue-tracking capabilities
Aside from its free plan offering extensive reporting functionalities compared to other options, Jira’s key focus is on project management and issue tracking. It provides a robust platform for planning, tracking, and managing agile software projects through features like customizable workflows, sprint planning, backlog prioritization, and real-time reporting.
How much does Jira cost?
Paid plans start at $7.16/user/month – click to see complete pricing.
- Unlimited tasks, goals, projects, forms
- 2 GB storage
- $7.16/user/month
- Unlimited users (from 11 to 50,000)
- 250 GB storage
- Includes everything in the Free plan, plus:
- $12.48/user/month
- Includes everything in the Standard plan, plus:
- Custom pricing, billed annually
- Includes everything in the Premium plan, plus:
![project managers websites The Wrike logo.](https://assets.project-management.com/uploads/2023/02/pmcom2223-wrike-logo-300x60.png)
Best Security on a Free Plan
Wrike is a project management platform that particularly excels in providing user-friendly task and subtask management capabilities. With Wrike’s free plan option, unlimited users can access custom work views, project templates, account-wide work schedules, and 2 GB of storage space. It is a particularly effective solution for teams that are new to project management software and want an easy-to-use product.
![project managers websites](https://assets.project-management.com/uploads/2024/03/wrike-board-view.png)
Enterprise-grade security: Wrike offers robust data protection measures such as double encryption, selective sharing, and a global server presence, even on its free-forever plan.
Work intelligence: Wrike’s free-forever plan includes a feature called Smart Search, which enhances the user experience by allowing users to quickly locate tasks, projects, and documents within the platform.
Email notifications and integration: Wrike integrates with users’ email inboxes, allowing them to create, assign, schedule, and edit tasks directly from their email accounts.
Learn more in our Wrike software review .
- Enterprise-level security at free plan
- 2 GB of storage space per account
- Security features
- Project views and reporting options are limited in the free plan
- No automations for free plan users
- Free plan lacks customization
Why we picked Wrike
Wrike is a robust project management tool that excels in providing essential features suitable for teams of all sizes. Its Smart Search functionality, which acts as a Work Intelligence tool available even in the free plan, allows users to quickly locate tasks, projects, and documents, enhancing overall efficiency.
Additionally, Wrike’s commitment to enterprise-level security ensures that sensitive data is protected with features like double encryption and role-based access control. This combination of usability, advanced search capabilities, and strong security makes Wrike a compelling choice for organizations looking to streamline their project management processes while maintaining data integrity.
Wrike’s key difference: Enterprise-grade security
Wrike’s free plan emphasizes providing essential project management features while ensuring enterprise-grade security. The platform includes robust data protection measures such as double encryption, selective sharing, and a global server presence, which collectively safeguard user data and ensure compliance with various privacy certifications. By combining essential project management tools with high-level security, Wrike effectively meets the needs of teams looking for a reliable and secure project management solution.
How much does Wrike cost?
- $9.80 /user/month
- $24.8/user/month
- Includes everything in the Team plan, plus:
- 5 to unlimited users
- Includes everything in the Enterprise plan, plus:
![project managers websites asana logo.](https://assets.project-management.com/uploads/2023/09/asana-logo-300x59.png)
Best for Third-Party Integrations
Asana is a leading project management solution for teams of all backgrounds and focus areas. In its free version, Asana gives up to 15 users access to unlimited projects, unlimited tasks, and unlimited storage with 100 MB maximum file size. Some of its standout free plan features include access to a calendar view, project overviews and briefs, unlimited activity logs, and access to user-friendly mobile apps.
![project managers websites Asana table view.](https://assets.project-management.com/uploads/2024/03/asana-table-view.png)
Unlimited tasks and projects: Task features include assignees and due dates, task-level commenting, and file attachments.
Project views: Views available to free plan users include list, board, calendar, and a project overview option.
Smooth performance, and intuitive interface: Asana has a modern and minimalist design that makes it a joy to use.
Learn more in our Asana software review .
- Free plan features unlimited tasks, projects, messages, file storage
- Intuitive interface
- Unlimited file storage
- Functional mobile apps
- No reporting dashboards for free plan users
- App integrations are only available for paid plans
- Custom fields are only available for paid plans
Why we picked Asana
Although Asana’s free plan does not provide features as extensive as its counterparts, it excels in delivering a solid foundation for project management. With its intuitive interface and smooth functionality across desktop, web, and mobile platforms, Asana makes it easy for users to manage tasks and collaborate effectively.
The free version includes essential tools like task creation, project organization, and basic collaboration features, ensuring that teams can stay organized and productive. This combination of usability and essential functionality makes Asana a worthy choice for those seeking a reliable project management tool without the need for advanced features.
Asana’s key difference: Intuitive interface
Asana stands out for free users due to its highly intuitive interface and robust task management capabilities, allowing teams to create and manage unlimited tasks and projects with ease. The free version provides essential features such as unlimited tasks and projects, and basic collaboration tools, including comments and notifications, which enhance team communication.
How much does Asana cost?
Paid plans start at $10.99/user/month – click to see complete pricing.
- Unlimited storage, 100 MB per upload
- $13.49/user/month
- Up to 500 teammates and unlimited free guests
- Includes everything in the free plan, plus:
- $30.49/user/month
- Up to 500 teammates
- Includes everything in the Starter plan, plus:
- No seat limits
- Includes everything in the Advanced plan, plus:
- No user seat limits
- Includes everything in the Enterprise plan, plus:
![project managers websites Google Sheets logo.](https://assets.project-management.com/uploads/2024/03/google-sheets-300x143.png)
Best Versatile Tool
While Google Sheets may not have all the advanced features of dedicated project management software, its versatility, collaboration capabilities, and cost-effectiveness make it a valuable tool for teams looking to manage projects efficiently without spending money.
Google Sheets spotlights real-time collaboration, allowing multiple team members to work on the same document simultaneously, which fosters teamwork without the need for constant meetings. Its flexibility allows teams to create customized task lists, timelines, and even Gantt charts, while integration capabilities with various project management tools streamline workflows. Users can build dynamic progress reports by consolidating data from multiple sources, making it easier to track project status and performance.
![project managers websites](https://assets.project-management.com/uploads/2024/03/google-sheets-project-tracking.png)
Free form and reporting: Google Sheets can be customized to suit various project management needs. Teams can create task lists, timelines, and Gantt charts and even track budgets and expenses using templates. Users can also build dynamic progress reports by consolidating data from multiple sources, making it easier to track project status and performance
Collaboration features: Google Sheets allows real-time collaboration, enabling multiple team members to work on the same document at the same time. Users can leave comments, make edits, and suggest changes, fostering teamwork without the need for constant meetings
Integration capabilities: Google Sheets can integrate with various project management tools, allowing teams to sync data and streamline workflows across different platforms
Learn more about the Best PM Software for Google Workspace Users .
- Completely free
- Easy to share and manage access
- Flexible and customizable
- Wide range of integrations
- No dedicated project management features like time trackers, etc.
- Project view is limited to the sheet
- Sensitive information raises security risks
Why we picked Google Sheets
Google Sheets is the most straightforward option for project management teams looking to cut costs and avoid the learning curve associated with new tools. Its intuitive interface is especially beneficial for users already familiar with spreadsheets, allowing teams to quickly set up and manage their projects without extensive training.
Additionally, Google Sheets is completely free and robust, backed by Google’s reliable infrastructure. It also offers seamless integration with numerous project management tools, enhancing its functionality and enabling teams to streamline their workflows effectively.
Google Sheet’s key difference: Straightforward approach to project tracking
Google Sheets focuses on providing a versatile and collaborative platform for project management, emphasizing real-time teamwork and efficient data organization. Its intuitive spreadsheet format allows users to easily track progress, analyze project metrics, and visualize information through charts and graphs, facilitating informed decision-making.
As a free tool accessible from any device, Google Sheets offers a cost-effective solution for teams looking to manage projects without financial constraints. Its integration capabilities with various project management tools enhance functionality, while the customization options allow users to create tailored workflows that meet their specific needs.
How much does Google Sheets cost?
Free forever; no paid plan.
![project managers websites confluence logo.](https://assets.project-management.com/uploads/2012/07/confluence-logo-2020-300x55.png)
Best Digital Team Workspace
Confluence is a collaborative project management tool that serves as a digital workspace for teams to create, share, and manage projects efficiently. It allows users to document processes, brainstorm ideas, and maintain a centralized knowledge base, enhancing team alignment and productivity.
The free version of Confluence includes unlimited pages and spaces for organizing project documentation and trackers, a variety of templates to streamline project planning, and up to three active whiteboards per user for brainstorming and visual collaboration.
![project managers websites](https://assets.project-management.com/uploads/2024/03/confluence-page-1024x581.png)
Unlimited flexible pages: The free version of Confluence allows users to create an unlimited number of pages and spaces. With the flexibility of Confluence, this means all trackers, documentation, wikis, collaborations, and more can all be in one platform.
Templates for various use cases: Confluence offers a library of templates designed for different purposes including project plans, meeting notes, and marketing strategies. This feature helps users get started quickly and ensures that they have the right structure for their documents.
Confluence sites: Confluence sites provide a centralized hub for project management and collaboration, offering a single source of truth for up-to-date project information that enhances accessibility and reduces confusion. The free plan allows project managers to have one.
Learn more in our Confluence software review .
- Free for up to 10 users
- User-friendly interface
- Built-in collaboration features with real-time editing and feedback
- Limited storage (2 GB only)
- Free version does not have external collaboration features such as guests
- Free version only has access to community support
Why we picked Confluence
Confluence is a team workspace that provides dynamic pages for teams to create any type of database or document that is necessary for their project. Teams can leverage its features to create a centralized knowledge base, document processes, and maintain alignment on project goals and progress — for free. The ability to use templates and whiteboards also enhance creativity and organization, making it a powerful tool for teams of all sizes.
Confluence’s key difference: Centralized knowledge base
Confluence primarily focuses on knowledge management and team collaboration. It serves as a digital workspace where teams can document processes, share information, and collaborate on projects. Users of the free-forever plan will enjoy many of these benefits such as unlimited pages, templates, and basic collaboration tools. However, they may miss out on advanced features like external collaboration and enhanced support that come with the paid plans.
How much does Confluence cost?
Paid plans start at $4.89/user/month – click to see complete pricing.
- 2 GB file storage
- Unlimited users
- 250 GB file storage
![project managers websites Smartsheet logo.](https://assets.project-management.com/uploads/2021/07/smartsheet-logo-2021-300x48.png)
Best for Reports
Smartsheet is a collaborative project management tool that uses a spreadsheet-like interface, which makes it highly familiar for many project managers. The free-forever version includes multiple project views (grid, Gantt, calendar, and card), pre-built templates for quick project setup, and robust collaboration tools that allow team members to share updates and comment on tasks. These features are particularly useful for project managers looking to streamline their processes and improve team communication without any financial commitment.
![project managers websites Example of a table view in the Smartsheet desktop app.](https://assets.project-management.com/uploads/2024/03/smartsheet-table-view-1024x607.png)
Efficient reporting and dashboards: Customizable dashboards and comprehensive reporting allow for the aggregation of data from multiple sheets, automated reporting, and interactive elements that enhance analytical capabilities.
Pre-built templates: Smartsheet offers a selection of pre-built project templates that can significantly reduce setup time. Users can start their projects quickly by selecting a template that fits their needs and customizing it with their data, streamlining the project initiation process.
Collaboration features: The platform includes tools that enable team members to share updates, comment on tasks, and work together in real time. This feature fosters communication and promotes team collaboration, ultimately improving productivity and boosting project success.
Learn more in our Smartsheet software review .
- User-friendly interface for spreadsheet users
- Flexible views and templates
- Efficient and flexible reports and dashboards
- Small storage for free version (500 MB)
- Subscribing to the free version can be confusing (only the free trial is indicated in the pricing page at the time of this writing)
Why we picked Smartsheet
The free version of Smartsheet empowers teams to manage their projects efficiently with features like multiple views, pre-built templates, and collaboration tools.
Smartsheet’s key difference: Efficient reports and flexible views
Smartsheet primarily focuses on project management and data analysis. It has impressive team communication features and user-friendly reports and dashboard capabilities, even in the free version. Users of the free forever plan will also enjoy many of these benefits, such as access to multiple project views, templates, and collaboration features.
How much does Smartsheet cost?
Paid plans start at $9.00/user/month – click to see complete pricing.
- 3 editors, 3 viewers
- 500 MB file storage
- $9.00/user/month
- 10 users, unlimited free viewers
- 20 GB file storage
- $19.00/user/month
- Minimum 3 users, unlimited free viewers and guests
- 1 TB file storage
- Includes everything in the Pro plan, plus:
![project managers websites Taskade Logo.](https://assets.project-management.com/uploads/2021/05/taskade-logo-300x85.png)
Best AI Support for Project Setup and Ideation
Taskade is a distinctive project management tool that offers a refreshing alternative to traditional project management software. While it may not include all the typical project management features, its free plan provides several essential tools that can greatly benefit teams looking for a streamlined solution. These tools include task management, integrated chat and calls, mobile applications, and present templates, making Taskade a versatile option for various collaborative needs.
![project managers websites](https://assets.project-management.com/uploads/2024/03/taskade-list-view-1024x606.png)
AI support: One of the most compelling aspects of Taskade is its AI support, even within its free plan. This feature helps quicken the project setup process, generate ideas, and optimize workflows.
Task management templates : Taskade offers a variety of project management templates that help users get started quickly. These templates cater to different project types, allowing teams to customize their workflows and organize tasks efficiently without starting from scratch.
Native video call and meetings: The free forever plan allows up to 5 attendees for calls and meetings inside the platform.
Learn more in our Taskade software review .
- Generous AI support even for free version
- Simple approach to work management
- Preset templates available
- Free version only allows for 5 collaborators
- Might be too simple for most (no Gantt charts, etc.)
- Present fields on free version can be limiting
Why we picked Taskade
Taskade is a project management tool that offers unlimited tasks, making it an excellent choice for small, collaborative teams. This core feature allows users to manage extensive task lists efficiently, promoting clarity and accountability within the team. Additionally, Taskade provides solid AI support even in its free plan, enabling teams to automate repetitive tasks and optimize workflows, which enhances overall productivity.
However, Taskade may not be suitable for larger or more complex projects that require advanced features such as detailed reporting or resource allocation. While it excels in simplicity and ease of use, its limitations in handling intricate project requirements may not meet the needs of all teams.
Taskade’s key difference: Assistive AI features
Taskade emphasizes its assistive AI capabilities, making it accessible across all plans, including the free version. Users can leverage AI features to automate tasks, generate workflows, and enhance productivity, even without a paid subscription. This inclusivity allows teams to benefit from AI support without financial commitment, making Taskade an attractive option for small teams and individuals looking to streamline their project management processes.
The free plan includes essential AI functionalities, such as one AI agent and limited AI requests per month, enabling users to create and manage tasks effectively. This focus on AI integration not only enhances the user experience but also positions Taskade as a competitive choice among project management tools, particularly for those seeking cost-effective solutions with robust collaborative features.
How much does Taskade cost?
Paid plans start at $8/user/month – click to see complete pricing.
- 1 workspace member, unlimited collaborators and editors
- 250 MB file storage
- $8/user/month
- 100 GB file storage
- $16/user/month
![project managers websites Hannah Donato Avatar](https://assets.project-management.com/uploads/2023/02/Hannah-Donato-150x150.jpeg)
To put together this guide to the best free project management software, we assessed over 30 different free project management solutions, including both closed-source and open-source options. We tested a number of these tools through hands-on experimentation, but for every tool, we looked closely at the vendors’ product documentation and website, as well as user reviews and case studies.
All tools were assessed based on the following criteria:
- How many users can access the free tool?
- How many projects and tasks are available in the free tool?
- How much storage space is available?
- What reporting and dashboarding capabilities are natively available?
We also considered factors like built-in automation, accessibility of third-party integrations, and the types of customer support resources that are available to free plan users. In general, we focused our selection on tools that offered the best variety of features and accessibility for a small team. Our goal was to select project management software that is best for teams of around five people who are running five to ten projects at a time.
What Are the Most Important Features of Project Management Software?
Selecting the appropriate features for your team will depend on factors such as team size, the complexity of your projects, and the types of projects and use cases you handle. However, below are basic features you may want to look for when choosing the tool for you and your team.
Task management
Project management tools should allow your team to easily assign and manage both tasks and subtasks while providing automated notifications and workflows. This functionality not only enhances productivity but also fosters better collaboration and communication within the team.
Communication and collaboration tools
The best free tools support communication and collaboration through push notifications, tags, built-in or third-party chat, and task-specific or file-specific commenting capabilities. When equipped with the right communication and collaboration features, project management tools can improve coordination and transparency, enhance the feedback processes, support remote work, and foster knowledge sharing.
Customizations
Although total customization opportunities for free tools may be limited, many free project management tools still allow users to create custom workflows, task types, project templates, fields, and more. If high levels of customization are particularly important to your team and you have the in-house skills to build your own customizations, a free open-source project management solution may be your best bet.
Reporting and dashboards
Although many free project management solutions do not natively include reporting or dashboarding capabilities, most at least give users the option to integrate third-party analytics and reporting. Look for tools that allow you to easily assess performance both on a per-project and portfolio-wide basis.
Customer support resources
Many free tools only offer users access to knowledge base articles rather than customer support representatives. Some of the best free tools, however, allow users to submit support tickets and contact their teams via email, call, or chat — similar to paid plan users.
Read more: Key Features of Project Management Software
Benefits of Free Project Management Software
Though free project management software usually offers limited features that may put larger, more complex project teams at a disadvantage, this type of PM software also offers distinct benefits for the right users:
- Affordability: With the exception of optional add-ons, free project management software comes at no cost, often for multiple users. As long as your organization grows within the parameters of a free plan, you will not have to pay more even as your team, projects, or task lists grow.
- Scalability: Free tools by themselves do not always have all of the features a user may need, but they typically can scale up in a variety of ways. Users have the option to integrate their tool with other PM and industry-specific applications, customize tools and templates to meet their specific requirements, and if all else fails, upgrade to a paid tier.
- Ease of use: Free PM solutions tend to focus on core project management functions and ease of use. Instead of getting lost in endless customizations and workflows, users can focus on simple task management, communication, and analytics.
Limitations of Free Project Management Software
While free project management software can be appealing, especially for startups and small businesses, it often comes with several limitations that can hinder project efficiency and effectiveness. Here are some key drawbacks to consider:
- Limited features : Many free tools come as basic “to-do” lists, lacking comprehensive features necessary for managing complex projects. They may not support critical functionalities such as task dependencies, project timelines, or advanced reporting capabilities, making it difficult to manage interdependent tasks and advanced projects effectively.
- Lack of customization : Many free project management solutions offer little to no customization options. This rigidity means that users cannot adapt the software to fit their specific workflows or methodologies, which can be a significant drawback for teams with unique project requirements or those planning for rapid growth
- User and project limitations : Free versions frequently impose restrictions on the number of users, projects, or data storage. These limitations can hinder collaboration and scalability, forcing teams to upgrade to paid plans sooner than anticipated.
- Inadequate support and training : Free software typically lacks dedicated customer support and training resources. Users may find themselves without assistance when issues arise, leading to potential downtime and frustration. In contrast, paid options often come with comprehensive support and training to ensure user satisfaction.
- Higher security risks : Free project management tools may not prioritize data security, posing risks to sensitive company information. Users must pay attention to the security measures in place, as inadequate protection can lead to data breaches or loss of critical information.
- Limited integration capabilities : Free tools often have fewer integration options with other software applications. This limitation can hinder workflow efficiency and prevent teams from leveraging existing tools they rely on for various business functions.
What Are the Most Important Purchase Considerations for Project Management Software?
Free project management solutions run the gamut of included features and capabilities, so it’s important to first determine what you want and need most before getting started.
For small businesses: Cost, task and project management, collaboration with small teams, scalability
If you’re balancing a lot of projects and tasks and need a tool where you can keep them all straight, ClickUp, Asana, or Jira are likely your best options. All of these solutions allow for unlimited projects in their free plans. Trello may also be a good option, as the software supports unlimited tasks and 10 boards per workspace.
For mid-sized businesses: Collaboration for a larger team, automations, cost, file management and storage, integrations
If you’re working with a large team but looking to keep project management costs at a minimum, Trello, Wrike, or ClickUp are likely your best options. All three of these free project management solutions offer access to unlimited users, though some other features may be limited. They also offer some automations for free, which can allow you to streamline parts of your workflow.
For enterprises: Customizability, security, customer support, reporting
If you want free project management software but aren’t willing to sacrifice built-in reporting and analytics, ClickUp or Jira are your best options. These tools include some amount of native reporting and/or dashboarding capabilities in their free plan, whereas most other free solutions only have them as third-party integrations.
Other decision-making factors when selecting free project management software may include general ease of use. While setting your top priorities for a free project management solution, be sure to include a variety of stakeholders in the process so you can select the tool that best fits your organization’s diverse needs.
While free project management software can be a good starting point for small teams or simple projects, it is crucial to be aware of these limitations. As projects grow in complexity and teams expand, investing in a more robust, paid project management solution may be necessary to ensure effective project execution and team collaboration.
Not all free project management software is open source, and not all open-source project management software is free, though the two often overlap. Open-source project management software gives users access to the source code, documentation, and other resources they need to customize a project management platform to their liking, while free project management software is any kind of PM solution that does not require users to pay for tool access.
Read more: Best Open Source Project Management Software
Google does not directly offer a project management software solution. However, it does integrate with many Google Workspace–friendly project management tools. Additionally, Google Workspace apps like Google Sheets, Forms, Keep, and Jamboard can be customized and used for project management tasks.
Microsoft offers a free project management and planning solution called Microsoft Planner to all Microsoft 365 subscribers as part of their subscription plan. Microsoft Planner is a planning app that can be used for simple team management, project organization, and file collaboration tasks.
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Intuitive automations
We’re in the business of cutting out busywork so you can focus on the work that matters most. Turn repeatable workflows into automatic processes with just a few clicks. Check out Wrike’s full suite of Work Intelligence® features to take your team’s productivity to the next level.
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Fully functional mobile apps
Access the entire Wrike platform from the palm of your hand, online and offline. Packed with every powerful feature and functionality, the Wrike app helps you access real-time updates from anywhere. Work your way via a laptop, desktop, tablet, or cell phone — the choice is yours.
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Real-time dashboards and analytics
Our project dashboards help teams drive results. Understand plans, progress, analytics, and more — focus on minute details, or get the big picture fast. Create reports with a variety of metrics, calculations, and KPIs so you can quickly visualize key results.
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Streamlined proofing and approvals
Proofing assets and seeking approvals sucks up time that could be better used to accelerate growth. Our proofing tools allow for side-by-side comparisons and real-time feedback on your document or video, so you can then automate approvals to maximize your time.
Custom request forms
Get the information your team needs to hit the ground running with our customizable request forms. Automatically generate projects, tasks, workflows, and more with dynamic request forms that are designed to save your team time and energy.
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Every Wrike user can enjoy complete peace of mind with Wrike’s enterprise-class security — included in all plans.
Integrate Wrike with your existing security functions and choose your preferred level of protection including double encryption, role-based access control, user authentication, and multiple privacy verifications. Need extra comfort? Add Wrike Lock so you can own and manage your own encryption keys.
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Wrike offers award-winning support to customers around the world in different time zones — up to 24 hours a day, seven days a week. Choose the perfect package that meets your needs, size, and budget.
Maximize Wrike’s benefits by accessing a wide range of in-depth guides, articles, webinars, and demonstrations on all the latest productivity-boosting features.
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Get started with Wrike in a matter of minutes, with an intuitive interface that features natural navigation, attractive design, and effortlessly smooth adoption.
Our professional services team will ensure a smooth onboarding process including migrating from current work management tools, sharing best practices, and providing support as needed.
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Marketing and creative.
Wrike supports marketing and creative teams as they create projects, campaigns, and assets of every kind — all from one place.
Streamline incoming requests, customize briefs, and automatically assign ownership
Collaborate with internal colleagues and external clients to accelerate feedback and signoff
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Manage incoming requests and streamline workflows with automation
Track billable hours, monitor budgets, and issue internal and external reports
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Visualize progress using Gantt charts, Kanban boards, calendars, tables, charts, or reports
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based on 13,000+ reviews from
Project Management
- Small Business
15 Best Project Management Software for 2024
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If you’re managing projects and aren’t using software to help you plan, organize and track projects and communicate with your teams and stakeholders, you’re doing it wrong. If you’re unsure where to get started or which platforms to trust, our best project management software guide is for you.
![project managers websites Brett Day](https://www.cloudwards.net/wp-content/uploads/2022/12/Brett_headshot-150x150.png)
Last Updated: 17 Aug'24 2024-08-17T17:29:28+00:00
All our content is written fully by humans; we do not publish AI writing. Learn more here.
- monday.com — Simply the best project management software for most teams, thanks to a gorgeous interface, easy-to-use tools and affordable plans.
- ClickUp — The best choice for remote teams with robust real-time collaboration tools, powerful task management features and many project templates.
- Asana — An effective project management platform that’s built to connect with over 200 other apps, and it also offers one of the best free plans in the business.
- Zoho Projects — An easy-to-use and well-rounded platform that’s intuitive, affordable and expandable thanks to many first-party integrations.
- Trello — The best free project management software tool for large Agile teams who like using kanban boards to manage projects.
- Jira — The best software for software and product developers thanks to its kanban boards and backlog management tools.
- Wrike — Do-it-all project management software with plenty of task tracking tools and robust security and administration options that make it ideal for scaled projects.
- nTask — A wallet-friendly project management suite with tools for planning, organizing, tracking and scheduling.
- Leantime — The best software for leaders who need resource and project management tools, plus blueprints for planning simple and complex projects.
- Notion — The best software for managers and teams working in content creation fields, thanks to powerful real-time collaboration tools.
- Airtable — A highly customizable project management software suite that allows managers to create workflows for multiple projects.
- Smartsheet — Brings spreadsheets into the 21st century with powerful coding and task tools that are ideal for many project management methodologies.
- TeamGantt — Gorgeous, easy-to-use Gantt charts make this suite ideal for teams who use traditional project management methods like Waterfall and the Critical Path Method.
- Basecamp — One of the best project management platforms for teams who need extensive communication and planning tools.
- Freedcamp — An easy-to-use platform with simple tools that’s ideal for small teams who are new to project management.
![project managers websites I Tested Every Project Management Tool | 2024 Top 5 Project Management Apps](https://img.youtube.com/vi/Hr5oMXw_zW8/maxresdefault.jpg)
Projects can be hard to manage, with their many variables and moving parts. Fortunately, project managers these days don’t have to use paper or whiteboards to manage jobs thanks to software that can help plan, organize and track progress. In this roundup, we’ll share the best project management software to use for your next project.
Below, you’ll see that we have listed the best project management platforms for modern managers. We cover what they can do, the tools on offer, how easy they are to use and how much they cost. We know you’re eager to see our recommendations, so we’ll jump right in and help you pick the right project management software for your team.
Our best project management software roundup has been rewritten with new information and a new format.
Removed reference to discontinued ClickUp Business Plus plan.
Our best project management software guide has been rewritten with new information and an easy-to-read format.
Updated the article to reflect changes in Leantime’s pricing fees and structure.
Added new video ranking of the best project management software.
Updated the article to reflect monday.com’s latest pricing information.
Cloudwards Editor’s Choice: monday.com
Our team of experts picked monday.com as the best project management software. monday.com is one of the easiest project and task management tools to use, thanks to its intuitive user interface and fluid tools that suit many work styles. Add a great list of integrations, powerful automations and affordable plans, and you have a strong project management suite.
You can try monday.com’s free plan, but we recommend using monday.com’s free trial of the Standard plan to utilize its best features.
Check out our project management courses and grab a limited-time offer. Registration available now!
How to Choose the Best Project Management Tool: Our Methodology
Our team of experts has spent countless hours testing project management software platforms that are used by small businesses and large enterprises. As we use the software, we carefully grade the platform’s features and how the software performs in critical areas before thoughtfully assigning each category a weighted score. Below are the categories we grade.
Features: We make sure that the software offers managers the views they need to track project progress, plus the tools needed for team collaboration, budgeting and resource allocation, risk management, task planning and more.
Pricing: We look closely at each platform’s plans and ask ourselves if there are robust free plans and paid plans that provide excellent value for money. We compare each platform’s plans against competing software before awarding a score.
User-friendliness: A project management suite that is supposed to help is no good if it’s challenging to use. We test every tool and feature, and spend lots of time with the software to see if the designers have created a user-friendly platform.
Security and Privacy: You can’t be too careful with data, so we dig deep into each piece of software to see what security and encryption tools are in place and what end-user security options are available. We also read every word of each platform’s privacy policy to see if they can be trusted with your data.
Customer Support: We ensure each platform has a support network to help customers in need. We check to see what contact options are available. We send help requests to see how long it takes to receive a response, and we thoroughly investigate help centers and knowledgebases to ensure they have the articles needed to help end users in a bind.
The 15 Best Project Management Tools
Now you know what we look for in project management software and what we grade it on, it’s time to dive into the meat and potatoes of this roundup. Below, we’ll cover the top 15 project management platforms for project managers.
1. monday.com — Best All-In-One Platform for Most Teams
![monday-dashboard monday dashboard](https://www.cloudwards.net/wp-content/uploads/2023/01/monday-dashboard-800x480.png)
More details about monday.com:
- Pricing: Basic plan starts at $12 per user per month
- Website: monday.com
- Beautiful, intuitive interface
- Comprehensive feature set
- Affordable plans
- Lackluster free & basic tiers
- Weak admin & security options in lower plans
monday.com is the best project management system for most teams, thanks to its friendly user interface. The tools — like the kanban boards, calendars, lists, Gantt charts and dashboards — are simple yet powerful due to the wealth of project information they can display. File uploads are easy to manage, and project portfolios help managers organize projects with ease.
Additionally, monday.com offers a knowledgebase that features easy-to-read articles, a community forum and the monday.com academy that offers various courses and classes, which again enhances the platform’s usability. Security and privacy are also excellent, especially in the medium to high-tier plans. Overall, monday.com is a robust platform that project teams will enjoy using.
monday.com Hands-On Testing: Features & Integrations
![monday-automations monday automations](https://www.cloudwards.net/wp-content/uploads/2023/02/monday-automations-800x480.png)
Users will have no problems with monday.com thanks to well-designed menus, tools and templates that make managing projects easy. There are integrations and automations that can take care of time-consuming jobs, and they’re effortless to activate. If you want to hit the ground running, monday.com is the platform for you.
monday.com Pricing & Value
monday.com’s free plan is not great, and the Basic plan offers far too little for the price. However, monday.com excels when you move into the $12 per user per month (billed yearly) Standard plan and the $19 per user per month (billed annually) Pro Plan. You can use monday.com’s 14-day free trial and a pro-rated 30-day money-back guarantee. You can learn more in our monday.com review .
- Maximum users: 2
- Minimum users: 3; All prices per user
- Enterprise-level features.
2. ClickUp — Best for Remote and Work-From-Home Teams
![clickup-kanban clickup kanban](https://www.cloudwards.net/wp-content/uploads/2021/04/clickup-kanban-800x480.png)
More details about ClickUp:
- Pricing: $7 per user
- Website: clickup.com
- Feature-packed free plan
- Robust collaboration tools
- Plenty of features
- User interface can be clunky
- Some advanced tools can be confusing
ClickUp is a do-it-all project management system that combines task views like Gantt charts, kanban boards, informative dashboards and lists with project templates that can help managers set up projects with one-click, plus real-time collaboration tools that can make work for remote teams easy.
It offers excellent security features like two-factor authentication and SSO (single sign-on policies). There’s also a robust knowledgebase and university. Plenty of tools help round out ClickUp nicely, including file management, AI (a paid extra) that can help create project timelines, and portfolios that can help you track all the moving parts of your project.
ClickUp Hands-On Testing: Features & Integrations
![clickup-mindmap clickup mindmap](https://www.cloudwards.net/wp-content/uploads/2021/04/clickup-mindmap-800x480.png)
ClickUp isn’t quite as intuitive as monday.com, but after a short time, you’ll be able to create projects, assign tasks and communicate with your team without fuss. Some collaboration tools, like mind maps, can be tricky to use, but they’re powerful and shouldn’t be overlooked. ClickUp also offers automations and integrations that connect the platform with other software.
ClickUp Pricing & Value
If you want to try out ClickUp , you can start with its tremendous free plan. It offers most of ClickUp’s tools but limits their use, which makes it ideal for small teams. ClickUp’s paid plans are also affordable. The Unlimited plan costs $7 per user per month, while the Business plan costs $12 per user per month. ClickUp also offers an Enterprise plan. You can learn more in our ClickUp review .
- Basic functionality with some limitations
- All prices per user
3. Asana — Best Platform for Integrations
![asana-timeline-view asana timeline view](https://www.cloudwards.net/wp-content/uploads/2023/02/asana-timeline-view-800x480.png)
More details about Asana:
- Pricing: $10.99 per user
- Website: asana.com
- Integrations, reports & tools
- Robust free tier
- Excellent interface
- Paid tiers can be pricey
- Collaboration tools are not strong
Asana offers an uncomplicated suite of project and task management tools. The views — like Gantt charts, timelines, lists, calendars and kanban boards — make it an ideal platform for those who use traditional, Agile or hybrid project management methodologies. Other features — like file uploads, reports, time tracking and portfolios — help make it a capable platform.
This software really focuses on the overall user experience and goes above and beyond to offer training solutions that will help teams get the most out of the software. Project leaders and enterprises needn’t worry about security, either, as Asana provides multi-factor authentication, single sign-on, 256-bit encryption and SOC Type 2 compliance.
Asana Hands-On Testing: Features & Integrations
![asana-desktop-app asana desktop app](https://www.cloudwards.net/wp-content/uploads/2023/02/asana-desktop-app-800x480.png)
Overall, Asana is easy to use, whether you’re using it on the web, via its dedicated desktop app, or with mobile project management apps. Every tool and feature is front and center, and the menus are concise. Asana also offers one of the most comprehensive lists of integrations, supporting hundreds of apps that can help centralize all of your data in one place.
Asana Pricing & Value
You can get started with Asana’s free plan , which supports unlimited projects for up to 10 team members and offers multiple views and integrations. Asana’s paid plans are pricier than the competition. Asana’s Starter plan costs $10.99 per member per month (with annual billing). The Advanced plan costs $24.99 per member per month (when billed annually). You can learn more in our Asana review .
- Up to 10 users
- Price is per user. unlimited users, expanded features
- Price is per user. unlimited users, even more features
- Custom pricing, advanced security features
4. Zoho Projects — Best for New Teams
![zoho-projects-interface-kanban zoho projects interface kanban](https://www.cloudwards.net/wp-content/uploads/2023/10/zoho-projects-interface-800x482.png)
More details about Zoho Projects:
- Pricing: $4 per user
- Website: zoho.com
- Great value for money
- Easy to learn & use
- Many first-party integrations
- Lackluster free plan
- Sterile aesthetics
Zoho Projects is a no-fuss project management solution that’s ideal for new teams, thanks to its straightforward approach to managing projects. You’ll find everything you need for project tracking , including Gantt charts that support task dependencies, kanban boards and calendars, and tools like time trackers and time sheets that can help manage project costs.
It also offers resource utilization charts, reports and team collaboration tools, such as document creators and real-time chat. Zoho Projects might not be the prettiest platform, but it offers excellent resources for new teams who need guidance. Security is also strong, and Zoho offers top customer service with live chat, email and phone support.
Zoho Projects Hands-On Testing: Features & Integrations
![zoho-dashboard zoho dashboard](https://www.cloudwards.net/wp-content/uploads/2023/06/zoho-dashboard-800x480.png)
There’s nothing complicated about Zoho Projects. The tools work exactly how you think they should, navigation is straightforward, and dashboards give helpful information. The killer feature, though, is that Zoho Projects integrates with other Zoho platforms, meaning you can make Zoho Projects what you need it to be, as long as you don’t mind signing up for multiple Zoho tools.
Zoho Projects Pricing & Value
Zoho Projects offers a free plan , but it’s only suitable for individual use. The paid tiers start with Premium, which costs $4 per user per month when you pay yearly, and Enterprise, which runs $9 per user per month when billed annually. You can use Zoho’s free trials on paid plans and or use the 30- and 45-day refunds for monthly and yearly memberships. Check out our Zoho Projects review for more details.
5. Trello — Best Trello Boards for Large Teams
![trello-kanban trello kanban](https://www.cloudwards.net/wp-content/uploads/2021/12/trello-kanban-800x480.png)
More details about Trello:
- Pricing: $5 per user
- Website: trello.com
- Limitless integrations
- Best kanban board tool
- Incredible free plan
- Not as versatile as other software
- Not suitable for complex projects
Trello has excellent task management capabilities. This kanban-centric tool is ideal for large Agile teams that need to track and complete simple projects. The stars of the show are the unlimited users, kanban boards and unlimited integrations, all of which are available in the free plan. Meanwhile, Premium plan members will also find dashboards, Gantt charts, calendars and table views.
It offers templates that suit a variety of industries. There are good security options, including two-factor authentication, and a help section provides plenty of how-to articles. Trello isn’t the most versatile project management app, and communication options are limited, but if you only need kanban boards, there’s no better option for teams working on simpler projects.
Trello Hands-On Testing: Features & Integrations
![trello-integrations trello integrations](https://www.cloudwards.net/wp-content/uploads/2023/05/trello-integrations-800x480.png)
Trello is easy to pick up and use. The drag-and-drop mechanics are so slick and Intuitive that you’ll be creating tasks in no time. Trello supports unlimited integrations and many automations. So although Trello is a fairly simple tool, it can be turned into a project management powerhouse thanks to how many tools it can interact with and how many tasks can be automated.
Trello Pricing & Value
Most teams will be able to use Trello for free , which is almost unheard of these days. You can opt for the $5 per user per month Standard plan if you need custom card fields. If you need the Gantt charts and other views, the $10 per user per month Premium plan is for you.
Trello also offers an Enterprise plan with additional security and admin features. If you want to try Trellos’ advanced features, you can get a free trial of the Premium plan. You can learn more in our Trello review .
- Unlimited users, 10 boards, Unlimited power-ups, Unlimited storage
- Price is per user, Unlimited boards, Custom fields, Invite guests
- Price is per user, Several new views
- Price is per user, Advanced admin & security settings
6. Jira — Best Platform for Product Developers
![jira-backlog-management jira backlog management](https://www.cloudwards.net/wp-content/uploads/2023/09/jira-backlog-management-800x480.png)
More details about Jira:
- Pricing: $8.15 per user
- Website: jira.com
- Good backlogs & Scrum boards
- User-friendly interface
- Great free & paid plans
- Not very versatile
- Discounts only for large teams
If you’re a Scrum master looking for Agile project management software suitable for software and product development, Jira is for you. It shines with excellent Scrum boards, unmatched product backlog management tools, issue trackers and seamless integration with Confluence, which lets managers create documents for Scrum events, like retrospective meetings.
On top of powerful boards and task cards, Jira offers file storage, dependency management, detailed reports and numerous security and admin options, including user permissions, disaster recovery tools and mobile device management. Overall, Jira is a one-stop for all things Scrum, and it deserves its place at the top of our best project management tools for Scrum roundup.
Jira Hands-On Testing: Features & Integrations
![jira-move jira move](https://www.cloudwards.net/wp-content/uploads/2023/09/jira-move-800x480.png)
Like its project-management sibling, Trello, Jira is easy to use and features boards that work with simple drag-and-drop mechanics and cards that can contain a wealth of data. Thanks to numerous templates, Jira should not pose problems to Scrum teams. Jira also supports integration, which supports links to other project management and productivity apps. Jira can also quickly automate tasks.
Jira Pricing & Value
You’ll find a comprehensive free plan that’s ideal for teams of 10 or fewer. The Standard plan costs $8.15 per user per month. Premium costs $16 per user per month. Teams with over 100 members (Jira can support tens of thousands of members) start to see plan discounts. You can use Jira’s free trials of its plans, and it also has a 30-day refund policy. Find out more in our Jira review .
- Max. 10 users. unlimited boards, reports and insights; backlog; basic roadmaps; 2GB of storage; community support
- Monthly pricing starts from 11 users, pricing changes based on the number of users. Monthly pricing changes with teams over 100. Annual pricing is for 1-10 users
- Enterprise plan pricing is available when you enter 801 or more users above; User tier: 801 – 1,000
7. Wrike — Best for Scaled Projects
![wrike-sterile wrike sterile](https://www.cloudwards.net/wp-content/uploads/2021/01/wrike-sterile-800x481.png)
More details about Wrike:
- Pricing: $9.80 per user
- Website: wrike.com
- Ideal for enterprise projects
- Impressive security features
- Plenty of tools & features
- Bland user interface
- Expensive paid plans & extras
- Insufficient training materials
Wrike is a jack-of-all-trades tool that our experts appreciate for its ability to make task management simple and its detailed analytics and reports. Users will find many task management views, including kanban, Gantt, and spreadsheets. There are also AI tools, collaboration features, and resource management tools, like effort allocators and time trackers.
It also has one of the most comprehensive lists of admin and security options. Tools like controlled admin permissions, user types and access controls make this platform ideal for companies and managers who want to scale projects across multiple departments or entire organizations. With Wrike, you can easily track and manage simple and complex projects.
Wrike Hands-On Testing: Features & Integrations
![wrike-reports wrike reports](https://www.cloudwards.net/wp-content/uploads/2021/01/wrike-reports-800x480.png)
Wrike looks bland compared to other project managers. Still, Wrike can be navigated quickly thanks to clean tools and logical menus. Reports can be generated rapidly, and third-party integrations can be activated efficiently. We’re not fans of Wrike’s choice to charge for first-party integrations, though they do add many features. Wrike can do many things, and it does them all rather well.
Wrike Pricing & Value
Wrike offers a free plan that supports unlimited members, has enterprise-grade security and many task management and AI tools. However, it starts to falter with its paid plans. The team plan, which supports up to 25 members, costs $9.80 per user per month and oddly removes free plan features. The Business plan jumps to $24.80 per user per month.
There are two more paid accounts, Enterprise and Pinnacle, which are geared toward large enterprises. You must contact Wrtike for a quote, as they’re customizable. You can get a free trial of Wrikes plans, which we recommend using as the company does not offer any refunds. You can learn more in our Wrike review .
- Unlimited users. Basic features.
- Price is per user. Plans for 5, 10 and 15 users.
- Price is per user. No monthly option. Plans for 5 to 200 users.
- For large teams; Enterprise-grade security and scalability; Plans for 5 to an unlimited number of users.
- For teams with complex work needs; Advanced tools and analytics for complex work; 5 to unlimited users
8. nTask — Best for Teams on a Budget
![ntask-browser-list ntask browser list](https://www.cloudwards.net/wp-content/uploads/2023/02/ntask-browser-list-800x480.png)
More details about nTask:
- Pricing: $3 per user
- Website: ntaskmanager.com
- Shallow learning curve
- Many task management tools
- Incredibly affordable
- Clunky navigation
- Not many native integrations
nTask might not be on every project manager’s radar, but it should be. Not only is nTask affordable, but it has many of the same tools found in more expensive options. Regarding task management, you’ll find boards, Gantt Charts and lists that let you track project progress. nTask supports dependencies and subtasks, tracks budgets and monitors employee productivity.
It offers real-time collaboration tools, issue and risk management tracking, and iOS and Android mobile apps. nTask also excels in security, offering two-factor authentication, SSO, custom roles and positions, and provides customers with great support.
nTask Hands-On Testing: Features & Integrations
![ntask-workflow-management ntask workflow management](https://www.cloudwards.net/wp-content/uploads/2023/10/ntask-workflow-management-800x364.png)
nTask offers a colorful user interface that many will like, but the overall user experience is lacking. Accessing tools and features often requires many clicks, and the menus aren’t the best designed. It also falls short regarding native integrations, but it does offer Zapier support. Should you become stuck, nTask’s knowledgebase will help you get out of a bind.
nTask Pricing & Value
You can try nTask’s free plan , which supports up to five team members, unlimited workspaces and many tools. There are also three paid plans. Premium, which is ideal for new and small teams, costs $3 per user per month when billed yearly. Business, which is suitable for large teams, costs $8 per user per month when billed annually. There’s also a customizable Enterprise plan. To find out more, check out our nTask review .
- Maximum 5 team members.
- No minimum or maximum team members.
- Self-hosted option. 50 team members minimum.
9. Leantime — Best for Project Planning
![leantime-blueprints leantime blueprints](https://www.cloudwards.net/wp-content/uploads/2023/07/leantime-blueprints-800x480.png)
More details about Leantime:
- Pricing: $4 per user per month
- Website: leantime.io
- Excellent planning tools
- Easy to use
- Cloud-based or self-hosted
- Limited integration support
- Limited customizations
- Weaker security
Leantime is a favorite of our experts, not only because of its project management functionality via easy-to-use kanban boards and Gantt charts, but also because it makes project planning a piece of cake. Leantime features blueprints, risk management tools, idea and business development boards, time trackers, wikis and retrospective tools.
This project management software is versatile and is just as comfortable with Scrum and sprints as it is with Waterfall methods. Customer service is fantastic, and the help center gets users out of trouble.
Perhaps the only downside is that Leantime’s security, while still very good, isn’t quite as robust as other project management software. It uses SSL instead of TLS, and it allows for self-hosting which means the responsibility for data security rests with the user. Still, Leantime is open source, which means it can be self-hosted and have its code audited regularly.
Leantime Hands-On Testing: Features & Integrations
![leantime-ai-status leantime ai status](https://www.cloudwards.net/wp-content/uploads/2023/04/leantime-ai-status-800x480.png)
Leantime’s user interface is dated and offers few customizations, but it’s simple to understand. The tools can be accessed quickly, and forms and features explain their use. Unfortunately, there are few native integrations, which holds the platform back a little. Still, most will find that Leantime offers plenty of tools to manage projects big and small.
Leantime Pricing & Value
Leantime’s free plan supports unlimited users and offers all of Leantime’s core tools and views. It also has three affordable paid plans. The Essentials plan costs just $4 per user per month, Premium, which is ideal for big teams, costs $8 per user per month.
The Ultimate plan tops out at $10 per user per month. You can try Leantime’s two-week free trial of all the plans. You can learn more in our Leantime review .
![project managers websites Logo: Leantime](https://www.cloudwards.net/wp-content/uploads/2023/04/leantime-logo.png)
- Unlimited users Multiple Task Views Timelines / Milestones Strategy Boards Goal Management Idea Management Time Tracking & Management
- Price per user Whiteboards Strategic Vision & Descriptions Strategic Anchors (Focus Areas) Automated Goal Management Strategy Docs Strategy Level Files API Access
- Price per user Program Kanban Program Timelines Adv. Goal Management Program Idea Boards Program Strategy Boards Program Retrospectives Program Level Files
- Price per user AI Status Reports AI Status Updates AI Story Time Priority Support
10. Notion — Best for Content Creation and Collaboration
![notion-docs notion docs](https://www.cloudwards.net/wp-content/uploads/2023/06/notion-docs-800x480.png)
More details about Notion:
- Pricing: $10 per user
- Website: notion.so
- Powerful collaboration tools
- Good selection of features
- Competitive pricing
- Dreary design
- Weak free plan
- Pricey AI tools
Notion is a collaboration and communication tool first, but it has the chops to manage projects on the simpler side. Users will find basic task-tracking tools — like kanban boards, calendars and Gantt charts — that support dependencies and subtasks. Notion also has a great knowledgebase with articles that feature images and videos to help you learn the platform.
This tool shines in the collaboration department. Teams can discuss work, create documents, work on pitch decks, form wikis and more. Notion is secure and offers plenty of admin and security features. An AI tool can help create documents and notes, but it’s a rather pricey add-on. Still, Notion is easily one of the best platforms for content creators and design teams.
Notion Hands-On Testing: Features & Integrations
![notion-project notion project](https://www.cloudwards.net/wp-content/uploads/2023/04/notion-project-800x480.png)
However, Notion is a platform that takes a little getting used to. Navigation isn’t the best, and it can be easy to get a little lost within the various tools. Notion also has a love-or-hate monochrome design. Notion offers many integrations for those who want to connect to other services, but automations aren’t as robust as those in different platforms.
Notion Pricing & Value
You can use Notion’s free plan , which is ideal for individuals. Alternatively, ts most popular offering is the $10 per user per month annual Plus plan for small teams. There’s a Business plan for larger teams that costs $15 per user per month annually, and an Enterprise plan that requires a call to Notion for a quote. You can learn more in our Notion review .
- 1 user only, Up to five guests, 5MB file upload limit
- 1 user only, Unlimited guests, Unlimited file uploads, Version history
- Unlimited users, Unlocks workspace, User permission settings
- Advanced security features
11. Airtable — Best for Teams Who Need Custom Workflows
![airtable-kanban-extension airtable kanban extension](https://www.cloudwards.net/wp-content/uploads/2023/05/airtable-kanban-extension-800x480.png)
More details about Airtable:
- Pricing: $20 per user
- Website: airtable.com
- Incredibly user friendly
- Robust free plan
- Customizable workflows
- Can get expensive
- Few native integrations
Airtable is unique in project management as it is one of a handful of apps that thrust spreadsheets into the foreground. However, while spreadsheets are the star of the show, users will still find support for kanban, timelines (Gantt charts) and lists. There’s no denying Airtable’s ability to manage tasks, which is why it tops our roundup of best task management software .
However, Airtable offers more than task-managing tools. Dig deeper, and you’ll find real-time collaboration tools, reports, dashboards, time tracking, app development and budgeting tools, and many admin and security features. Airtable is a do-it-all platform for project managers in product development, marketing, sales, finance and even human resources.
Airtable Hands-On Testing: Features & Integrations
![airtable-integration airtable integration](https://www.cloudwards.net/wp-content/uploads/2023/05/airtable-integrations-800x480.png)
Airtable is one of the easiest project management suites to use. The app is beautifully designed, the tools are intuitive, and the menus are logical. If you don’t like the workflows on offer, you can create your own and make the platform work how you need it to. There aren’t many native integrations, but Airtable has most of what everyone needs anyway.
Airtable Pricing & Value
You can use Airtable’s generous free plan for up to five editors (users) and includes most of Airtable’s core features. The first paid plan, Team, costs $20 per user per month (annually). The Business plan skyrockets in price to $45 per user per month with annual billing. There’s also a customizable Enterprise plan. Check out our Airtable review for more details.
![project managers websites Logo: Airtable](https://www.cloudwards.net/wp-content/uploads/2021/05/Airtable-logo-2021.png)
- Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
- Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
- Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
- Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.
12. Smartsheet — Best for Spreadsheet Fanatics
![user-friendliness-smartsheet user friendliness smartsheet](https://www.cloudwards.net/wp-content/uploads/2023/12/user-friendliness-smartsheet-800x514.png)
More details about Smartsheet:
- Pricing: $9 per user
- Website: smartsheet.com
- Best spreadsheet around
- Great security & admin tools
- Plenty of learning resources
- Expensive paid plans
- Limited free tier
Smartsheet is a spreadsheet-forward tool that’s slightly more traditional than Airtable. The spreadsheets look like those from yesteryear, and they function with formulas. Managers will also find Gantt charts, boards, dashboards, and calendars that help track progress and reports that show key performance indicators. There are also time-tracking and budgeting tools.
This tool excels at managing Agile and traditional projects at scale. There are countless administration and security features to help manage large teams, plenty of automations that allow things to tick along. There’s also a user-friendly knowledgebase and university that can help teams quickly get to grips with Smartsheet’s tools.
Smartsheet Hands-On Testing: Features & Integrations
![smartsheet-dashboard smartsheet dashboard](https://www.cloudwards.net/wp-content/uploads/2023/12/smartsheet-dashboard-800x480.png)
Unlike its direct competitor, Airtable, Smartsheet can be tricky to use. Navigation can sometimes be a click-fest, menus aren’t the cleanest, and the tools can be cumbersome. Smartsheet does offer over 100 integrations, though, which let you share data between platforms. Automations can also help take care of tedious tasks, which will help free up precious time.
Smartsheet Pricing & Value
Smartsheet offers a free plan , but its features are limited and supports only three team members. We suggest considering Smartsheet’s paid options. Smartsheet Pro costs $9 per user per month when paying annually, but it is limited to 10 users. Business costs $19 per user per month with annual billing. You can learn more about Smartsheet features and plans in our Smartsheet review .
![project managers websites Logo: Smartsheet](https://www.cloudwards.net/wp-content/uploads/2021/05/SmartSheet-logo.png)
- 1 user, up to 2 editors, Limited features, 500MB file storage,
- Prices per user, Max 10 users Basic features, 20GB file storage
- Prices per user, Three user minimum, Unlimited free users, Expanded features, 300GB file storage
- Advanced features
13. TeamGantt — Best for Easy-to-Use Gantt Charts
![teamgantt-chart teamgantt chart](https://www.cloudwards.net/wp-content/uploads/2023/02/teamgantt-chart-800x480.png)
More details about TeamGantt:
- Pricing: per user
- Website: teamgantt.com
- The best Gantt chart app
- Intuitive & easy to use
- Many guides & classes
- Limited feature set
- Undesirable free plan
- So expensive
TeamGantt makes fear-inducing Gantt charts simple and easy to use. Like other specialty platforms, TeamGantt offers calendars, kanban boards and lists to complement the charts, which increases the platform’s versatility. TeamGantt also provides mobile applications that are as useful and well-designed as the web tool.
Aside from the task views, TeamGantt does offer time tracking, collaboration and resource management tools, portfolio management features, and templates for industries that idolize Gantt charts, like construction and RACI charts — but that’s about it. However, its security is excellent, and the platform’s knowledgebase and classes will help you get to grips with the tools and features.
TeamGantt Hands-On Testing: Features & Integrations
![teamgantt-discussions teamgantt discussions](https://www.cloudwards.net/wp-content/uploads/2023/12/teamgantt-discussions-800x480.png)
TeamGantt’s colorful interface, menus and tools make using the platform straightforward. You can be where you need to be within a few clicks. If you’re hoping for many native integrations, you’ll be disappointed, but you can use a service like Zapier to link platforms. Automations are supported in TeamGantt, but there aren’t many, which means more work for you.
TeamGantt Pricing & Value
TeamGantt would sit higher on this list if it weren’t for the cost. The free plan is lackluster and supports only three people and one project. You could consider the Lite plan , which costs monthly per manager (who can have five collaborators). Pro costs $49 per manager per month but features unlimited members. There’s also a scalable Unlimited Everything plan. You can learn more in our TeamGantt review .
- 2 users (1 manager)
14. Basecamp — Best for Communication and Planning
![basecamp-todo basecamp todo](https://www.cloudwards.net/wp-content/uploads/2023/06/basecamp-todo-800x480.png)
More details about Basecamp:
- Pricing: $15 per user
- Website: basecamp.com
- Great communication tools
- Straightforward pricing
- Excellent mobile applications
- No free plan
- Busy user interface
- Few project management tools
Basecamp offers project management features, but isn’t the most comprehensive project management tool available. Still, it deserves its place on this list because it mixes simple project management and communication for small teams rather well.
There are a few task-tracking tools, like to-do lists, kanban boards, lineups (Gantt charts) and hill charts. As simple as they are, they still work and let you assign and track jobs. Meanwhile, Basecamp shines when it comes to collaboration. There is no shortage of tools to communicate and share ideas with team members and clients.
Basecamp Hands-On Testing: Features & Integrations
![basecamp-integrations basecamp integrations](https://www.cloudwards.net/wp-content/uploads/2023/06/basecamp-integrations-800x480.png)
However, Basecamp is let down by its interface, which relies heavily on dashboards. Fortunately, it’s easy to connect Basecamp to other project management tools like Airtable and Notion and many productivity suites, which expands Basecamp’s capabilities. If you need a solid communication tool with a few task-tracking features for your small team, Basecamp would be a good choice.
Basecamp Pricing & Value
Basecamp does not offer a free plan and has just two paid plans. The Basecamp plan costs $15 per user per month and includes all tools and 500GB of storage. Basecamp Pro Unlimited costs $299 per month when billed annually and features more storage and extra customer support. You can get Basecamp’s free 30-day trial of both plans . Find out more in our Basecamp review .
- Per user. Unlimited projects, Unlimited users, All features. 500GB storage.
- Unlimited users. 5TB storage. Priority support.
15. Freedcamp — Best for Small Teams
![freedcamp-gantt-chart freedcamp gantt chart](https://www.cloudwards.net/wp-content/uploads/2023/03/freedcamp-gantt-chart1-800x480.png)
More details about Freedcamp:
- Pricing: $1.49 per user
- Website: freedcamp.com
- Inexpensive plans
- User-friendly tools
- Open-source software
- Few integrations
- Security behind paywalls
- Free plan for individuals only
Freedcamp is an open-source project management tool featuring a clutter-free interface that won’t trip up new or inexperienced teams. Users will discover many task views, including kanban boards, lists, dashboards and Gantt charts, time tracking, file editing, reports and storage, and password management tools.
On top of the tools mentioned above, there is the usual gamut of tools for enhanced security. Being open-source means Freedcamp’s code can be regularly audited for critical errors, which further enhances security. There are tools for collaboration, like wikis and a comprehensive knowledgebase for help. What makes Freedcamp impressive is its incredibly affordable plans.
Freedcamp Hands-On Testing: Features & Integrations
![freedcamp-reports freedcamp reports](https://www.cloudwards.net/wp-content/uploads/2023/03/freedcamp-reports-800x480.png)
The strength of Freedcamp lies in its easy-to-use tools. Adding tasks, team members and due dates is simple. Reports are easy to find and read. Menus are indicated via icons, which teams familiar with apps will understand immediately. Views are hidden behind a frustrating cog, but it’s not a deal breaker. The biggest negative is the lack of platform integrations, which limits Freedcamp’s versatility.
Freedcamp Pricing & Value
Freedcamp offers a free plan for individuals . There are three paid plans: Pro, which costs $1.49 per user per month (billed annually); Business, which costs $7.49 per user per month when paying yearly; and Enterprise, which costs $16.99 per user per month with annual billing. You can try any Freedcamp plan free for 14 days. Check out our Freedcamp review for more details.
- Unlimited users, Unlimited projects, Basic functions
- Price per user, Storage integration, Table view
- Price per user, Templates, Gantt charts, Custom fields
- Price per user, Security options, 14-day trial
Upcoming Project Management Trend: Artificial Intelligence
The biggest trend in project management apps at the moment is AI tools that can help automate tasks, send emails, create notes and help generate project plans. Most of the top project management suites have already rolled out their tools, but even platforms like Leantime are getting in on the action. Be prepared to pay extra for the convenience of AI, though.
Benefits of Using Project Management Tools
Managing projects can be complicated at the best of times. Fortunately, project management software can take away some of the weight on a project manager’s shoulders.
Below, we’ll list the most common ways modern software can help managers deliver projects and deliverables on time and within budget.
- Budget planning — These tools allow managers to set initial estimates, track expenses as they occur, and make sure the project doesn’t experience scope creep.
- Task management — Managers can quickly see where each task sits in the pipeline and can ensure that all tasks have an assignee, a due date and subtasks, if needed.
- Reports — Key performance indicators — such as unassigned, assigned and completed tasks, time spent on jobs, costs, and individual team member performance — can be tracked via reports. This information allows a manager to adjust workloads and projected end dates quickly.
- Risk management — Thanks to risk-management tools, managers can list potential risks before the project starts, devise plans to overcome them, and share them with their team and stakeholders.
- Collaboration — Tools like chat apps, mind maps, whiteboards and document creation tools allow teams to work together to solve problems and share creative ideas.
- Resource management — Project management tools allow leaders to see where their resources are and if employees have too much or too little work.
Final Thoughts
Many project management software options exist for project managers and teams from all walks of life. All the suites have pros and cons, and are suitable for specific jobs or everything. The hardest thing to do is pick the right software for you. Hopefully, our roundup of the best project management software has helped you decide which way to turn.
For more guides related to work efficiency tools, check out our article on the best productivity apps for iPad . Of course, there are some essential project management skills that should go hand-in-hand with good software.
Have you used any of the tools we have mentioned? If so, which is your favorite? Do you plan to take any of the options listed above for a spin to see if they can do a job for you? Let us know in the comments, and as always, thanks for reading.
FAQ: Best Project Management Software
Projects with their many moving parts and variables can quickly get out of hand without proper management. A seasoned project manager can help keep simple and complex tasks on track, on time and under budget, and can help companies and their projects avoid scope creep.
Project management software helps project managers and their teams plan projects, organize resources, track and manage tasks, and communicate with team members far and wide. These software suites can increase team efficiency, reduce waste, manage risks and help teams produce high-quality deliverables on time.
monday.com is powerful project management software that’s the best overall tool thanks to its user-friendly interface and easy-to-use tools.
The most popular project management methodologies are Waterfall, for projects that need lots of structure; Agile frameworks like Kanban and Scrum, which champion collaboration, communication, and adaptability; and Lean, which helps eliminate waste and improve efficiency.
You made my day with that list and saved a lot of time. Thank you!
I found it rather subscription option tools, but do you have a list of one-time payment software with a lifetime license.
As an individual PM I prefer to be sure I will have my software when I need it.
MS Project has a license … Most of the good PM tools I’ve found are subscription-based now. There’s an advantage to that, though, which is that you don’t have to pay for new software upgrades.
Check out Project Insight and include it in your list! I have nothing but good things to say about them and I’m sure others may love it too!
Thanks for the recommendation. I’ll take a look but have heard so many mixed reviews about Project Insight … That, and there are several dozen PM tools out there to review that it makes it hard to cover everything.
Found it useful how you listed the pros and cons of each. One size doesn’t fit all, after all.
Thank you for the analysis
This is great! Thank you!
Recommending Amazing Marvin for personal project management! It’s extremely powerful and on almost all platforms but somehow little known. The downside is that it’s not yet for teams and has a bit of a learning curve.
Looks like you messed up the subtitles of the software listings. Subtitle No.2 (“A Great Jack of All (Project Management) Trades”) obviously belongs to listing No.1 (Monday.com), Subtitle No.3 (“Great Project Management Features and Free Plan”) to listing No.2 (Asana) etc. Otherwise, great overview article.
You rate ClickUp’s security as excellent. I’ve been a “power user” (their label) for several years and have been very happy for the most part. However, I’ve recently become aware of a security flaw.
Essentially, all attachments have a publicly accessible link. Even if you have access to advanced permissions (not sure if these are only available on a paid plan — I’m on the business plan) and set attachments to private by default, their version of “private” is loose at best.
Here’s the language from that setting: “Private attachments: When enabled, attachment links will automatically expire one hour after the link is generated. New links are generated when a task is opened or when exporting. Setting attachments as private only applies to new attachments added after the feature has been turned on.”
For anyone who manages any sort of confidential data, either internally or for clients, this is something to consider. If it’s not a worry, then still a good tool.
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The 15 Best Websites to Follow as a New Project Manager
You’ve nailed your certification exam and landed your first job as a project manager. While it might feel like you’ve reached the light at the end of the tunnel, your journey is only just beginning.
As you learn the ropes in your new position, keep an eye on the following websites for boots-on-the-ground wisdom from experts in the industry.
Become a Project Manager
![project managers websites Become_Project_Management_d321821773.png](https://dwva1q0fl4kiz.cloudfront.net/Become_Project_Management_d321821773_9a00867c91.png)
**Website Address: ** https://pmbasics101.com/blog/
Even if you’ve already earned your PMP certification, you won’t want to write off Dmitriy Nizhebetskiy’s site, Become a Project Manager. Though many of the site’s articles are geared towards those still preparing to take their exams (and who might be candidates to purchase Nizhebetskiy’s online training course), there’s still plenty of content here with enduring value for working managers.
Take Nizhebetskiy’s recent post, “One Work Breakdown Structure Example That Will Make it Clear.” The article shares the following annotated WBS example, which is just as useful as a reference for new PMs as it is for those who are still learning the career.
(image source)
![project managers websites PM_Workflow_ceb9bbd45b.png](https://dwva1q0fl4kiz.cloudfront.net/PM_Workflow_ceb9bbd45b_7fc4daf63b.png)
Voices on Project Management
![project managers websites voices_on_project_management_b6bf29c69f.png](https://dwva1q0fl4kiz.cloudfront.net/voices_on_project_management_b6bf29c69f_a81346d688.png)
Website Address: https://www.projectmanagement.com/blogs/286796/Voices-on-Project-Management
You’d expect that ProjectManagement.com would have great resources to offer new managers… and you’d be right.
In fact, the site offers several multi-contributor blogs, as well as a community discussion forum, webinars, and a template library project managers can draw on. The Voices on Project Management blog in particular features contributions from 24 authors, including recent articles such as:
- What Makes for a Good PMO Lead?
- Exploring the Philosophies and Principles of Planning Approaches
- What I’ve Gained as a PMI Volunteer
- 5 Career Tips for 2020
- 3 Things I’ll Be Keeping an Eye on in 2020
Project Times
![project managers websites project_times_1024x474_57eefed7df.png](https://dwva1q0fl4kiz.cloudfront.net/project_times_1024x474_57eefed7df_9f9b6a8d2e.png)
Website Address: https://www.projecttimes.com/
Like Project Management above, ProjectTimes can be considered a “one stop shop” for the resources needed to grow and thrive in a project management career.
In addition to articles broken down by category (including Agile, Leadership, Requirements, Risk, Communicate, Planning, and PM Jobs), the site offers webinars, templates, whitepapers, job listings, and more.
Looking to build your professional brand as a project manager? ProjectTimes allows external contributors to submit articles and ideas for consideration.
Project Cub!cle
![project managers websites Project_Cubcle_551ce36680.png](https://dwva1q0fl4kiz.cloudfront.net/Project_Cubcle_551ce36680_419104be54.png)
Website Address: https://www.projectcubicle.com/
The Project Cub!cle blog was first launched back in 2007, and in the 13 years since, they’ve built a great collection of resources for project managers.
Not only does the site offer three blogs (the Contract Management blog, the PMP blog, and the Project Management blog), it offers downloadable guides, infographics, and other resources on topics ranging from Communication Management to Time Management and more.
Not sure where to get started? You’re in luck. The site’s home page features a “Most Popular” section that’ll direct you to the resources project managers are enjoying most across all categories.
Leading Answers
![project managers websites leading_answers_1024x426_13fab8ec22.png](https://dwva1q0fl4kiz.cloudfront.net/leading_answers_1024x426_13fab8ec22_80c831478e.png)
Website Address: https://leadinganswers.typepad.com/
The Leading Answers website is the work of Mike Griffiths, an “independent author, project manager, trainer and consultant based in Canmore, Alberta.” Dating back to July 2006, the site’s most popular categories include articles on Agile project management, leadership, and team management.
Readers who appreciate Griffiths’ style and perspective can take advantage of his books and training courses for more in-depth education.
Work Life, by Atlassian
![project managers websites work_life_website_screenshot_1024x547_619e9c9d75.png](https://dwva1q0fl4kiz.cloudfront.net/work_life_website_screenshot_1024x547_619e9c9d75_835c651d3b.png)
Website Address: https://www.atlassian.com/blog
Work Life isn’t a project management blog specifically. But as experienced project managers know, when Atlassian - the company behind tools such as Jira, Trello, and Bamboo - speaks, we’d all be wise to pay attention.
Because Work Life isn’t exclusive to PM topics, its articles delve into everything from the impact of up-and-coming technologies to personal and team productivity tips. Get started with the “Latest Stories” section on the blog’s home page, or dig into one of its Featured Collections on “ Bring Your Full Self to Work ,” “ Communication in the Workplace ,” or “ Company Culture .”
Scrum.org Blog
![project managers websites scrum_dot_org_website_screenshot_6ed9e7f4f0.png](https://dwva1q0fl4kiz.cloudfront.net/scrum_dot_org_website_screenshot_6ed9e7f4f0_4ad7554564.png)
Website Address: https://www.scrum.org/resources/blog
As the authority behind a number of Scrum-specific certifications, the Scrum.org website should be required reading for any project manager that anticipates operating in an Agile development environment.
That said, you don’t need to be an Agile specialist to benefit from the insight shared here. Articles like “ What Really Causes Technical Debt? ” and “ 3 Steps to Grow Your Impact and Influence ” are appropriate for readers working on all different types of teams.
Management Skills
![project managers websites management_skills_blog_1024x592_60664a1698.png](https://dwva1q0fl4kiz.cloudfront.net/management_skills_blog_1024x592_60664a1698_132ec18e32.png)
Website Address: https://managementblog.org/
This site isn’t dedicated to project managers specifically, but it’s still a great resource for project managers who are responsible for leading teams. If your people management skills aren’t yet up to par, Management Skills may have the insight you need to improve in this area.
In particular, check out posts in the “Ask Tom Mailbag” series, where founder Tom Foster answers reader-submitted questions on specific managerial situations.
Mike Cohn’s Blog
![project managers websites mike_cohns_blog_1024x473_e947b1bd0e.png](https://dwva1q0fl4kiz.cloudfront.net/mike_cohns_blog_1024x473_e947b1bd0e_6c13ed2fce.png)
Website Address: https://www.mountaingoatsoftware.com/blog
Mike Cohn of Mountain Goat Software has spent 20+ years, “building high-performing software development teams and organizations through the use of agile and Scrum.”
He’s been blogging since 2005 and has thoughtfully taken the time to organize his best content for new site visitors. Start here for Cohn’s best posts on Estimating, Product Backlog, Product Owner, Scrum Master, Sprints, User Stories, and Presentations.
Girl’s Guide to Project Management
![project managers websites girlsguidetopm_screenshot_1024x470_d4f188d254.png](https://dwva1q0fl4kiz.cloudfront.net/girlsguidetopm_screenshot_1024x470_d4f188d254_8de211d042.png)
Website Address: https://www.girlsguidetopm.com/
Though project manager and author Elizabeth Harrin’s site is geared towards female project managers, all PMs can benefit from her guidance. As she emphasizes, “We are a community trying to get work done in the real world, not the ideal situations that the textbooks describe.”
To help project managers navigate real world scenarios, Harrin has compiled the following list of top resources on her site:
- The Ultimate Guide to Getting People to Take Responsibility at Work
- How to Take Over an Existing Project
- 6 Reasons Why Networking is Important
- The Definitive Guide to Project Success Criteria
- 50 Quick Project Management Tips
- How to Delegate Tasks
Reddit Project Management
![project managers websites reddit_project_management_screenshot_1024x470_5e168a0122.png](https://dwva1q0fl4kiz.cloudfront.net/reddit_project_management_screenshot_1024x470_5e168a0122_782b86af33.png)
Website Address: https://www.reddit.com/r/projectmanagement/
As savvy Redditors know, the site is about so much more than memes and flame wars. Take the r/projectmanagement community as an example. With more than 30,000 members and an active spam moderation system, the forum is packed full of helpful advice for both new and experienced project managers alike (and, yes, plenty of funny memes as well).
As an example of the kind of guidance you’ll find in the forum, check out this thread: “ The Most Effective PM Behaviors. ” While the initial post provides tremendous value, the additional insights shared by forum commenters result in even more impactful takeaways.
Green Project Management
![project managers websites green_project_management_screenshot_1024x553_dea207dd8a.png](https://dwva1q0fl4kiz.cloudfront.net/green_project_management_screenshot_1024x553_dea207dd8a_3e8123a770.png)
Website Address: http://www.blog.greenprojectmanagement.org/
If environmental and sustainability issues are top-of-mind for you, you’ll want to add the Green Project Management (GPM) to your reading list. Though the site only publishes about once per month on average, the topics covered are forward-thinking and thought provoking.
For instance, consider these recent GPM articles:
- Are We Robbing our Children of the Ability to Believe in a Positive Future?
- Two Technologies that Could Regenerate Our Planet
- Why Your Sustainability Report Might be Awful?
The Taskworld Blog
![project managers websites the_project_management_podcast_e04a81f672.png](https://dwva1q0fl4kiz.cloudfront.net/the_project_management_podcast_e04a81f672_4f2f257636.png)
Website Address: https://taskworld.com/blog/
At the risk of coming across as too self-promotional, we hope you’ll consider adding Taskworld to the list of project management resources you’ll revisit regularly.
Like many of the other sites shared here, the Taskworld blog isn’t exclusively based around project management topics. Instead, you’ll find insights on everything from product management and productivity to general leadership guidance. We’re committed to continually publishing high-value content for our readers, and we hope you’ll come back soon for more!
It might sound difficult to free up time for reading in your already-busy schedule. But if you don’t commit to regular professional development, you risk being left behind your more-motivated project management peers.
Effortlessly Manage Tasks & Projects with Taskworld
Taskworld's powerful features and ease of use make it the ideal platform for project managers of all levels. Schedule a quick call today to see how Taskworld can help you with your project management needs.
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Huge online community of Project Managers offering over 12,000 how-to articles, templates, project plans, and checklists to help you do your job.
Award-winning project & work management software designed for teams to plan, track & collaborate online. Get started for free.
Choose from our top 19 expert reviewed web-based project management tools to cut project delays and enhance team coordination. Check it out!
The best project management software of 2024 offers affordable plans, robust features, customizable tools and an easy-to-use interface.
There seems to be an endless amount of project management software available today, all with seemingly similar features—how do you know which one is right for your business? Start with this list of the best project management software in today's market.
Work anytime, anywhere with Asana. Keep remote and distributed teams, and your entire organization, focused on their goals, projects, and tasks with Asana.
Whether managing simple tasks or complex projects, project managers rely on Smartsheet's project management software to align the right people, resources, and schedules to get work done. Get started for free today.
Online project management tools like Gantt charts, dashboards, task lists, project reports, timesheets, workload and portfolio management.
Find the best web-based project management software to streamline your team's workflow, improve collaboration, and increase productivity with this guide.
Welcome to PMI! Explore our project management certifications, resources, and global community to unleash your potential and drive your career forward.
Explore top free project management tools for budget-conscious teams or those testing the waters. Uncover capabilities and limitations.Find your perfect fit now.
Only Wrike's work management platform gives your team full visibility and control over all your tasks and projects. Project management software has never been more collaborative.
If you're looking for new project management tools but aren't sure where to start, our best project management software roundup is for you.
As a new project manager, remembering everything can be tough - these 15 websites help make sure you're keeping on top of your game.
We tested more than 25 project management apps to find the best ones to help your team keep projects on track.
Collaborate and plan projects from anywhere with Microsoft Project management software, featuring essential tools for managers and teams.
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Task management Use Trello to track, manage, complete, and bring tasks together like the pieces of a puzzle, and make your team's projects a cohesive success every time.
Good project management software can streamline a team's tasks, projects, and goals and improve transparency, planning, and efficiency. The demand for project management software is steadily rising due to its many benefits. The global market for project management software was valued at 6.59 billion USD in 2022 .
Browse 1,273 open jobs and land a remote Remote Project Manager job today. See detailed job requirements, compensation, duration, employer history, & apply today.
Huge online community of Project Managers offering over 12,000 how-to articles, templates, project plans, and checklists to help you do your job.
Join the Toptal network and find freelance project manager jobs with top companies and startups from around the world. Set your own hours and work flexibly. Apply now.
Toptal hand-matches top companies and startups with freelance project managers on an hourly, part-time, or full-time contract basis. Clients include Thumbtack, Bridgestone, and Motorola.
Find freelance project-management-capability specialists for hire. Post a job and access 27 project-management-capability freelancers to outsource your project.
Project management is used in professional services to manage multiple projects for multiple clients at once. Project management professional services help ensure that deliverables are produced efficiently, with quality and within the budget, scope and timeline agreed upon. This is done through project management processes, such as planning ...
Project management certification is a formal recognition that an individual has achieved a specific level of knowledge, experience and expertise in the field of project management and leadership ...
Cloudinary is digital asset management (DAM) software that offers multiple pricing tiers and plans, typically on a subscription basis. Project managers use Cloudinary to efficiently manage, optimize, and deliver media assets. Cloudinary's pricing structure is more flexible than its competitors, offering good value. This guide covers everything you need to know about Cloudinary pricing, plans ...
This approach has apparently served BCG well; for the third straight year it ranked as one of the most recommended firms in our list of the World's Best Management Consulting Firms.The ranking ...
A recently released recording of Russell Vought, a Project 2025 author and the former director of Trump's Office of Management and Budget, showed Vought saying Trump's "very supportive of ...
According to ML-2 project management, they have a positive relationship with echtel [s current project management and maintaining this relationship is in the best interest of the project. Moving forward, some NASA procurement officials believe a conversion is still possible as the construction phase continues. ML-2 project management noted that ...