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Where work connects

Connect work to goals and automate workflows with AI as your teammate.

85% of Fortune 100 companies choose Asana¹

See how Asana connects work across different departments

• Company-wide

Operationalize goals

Connect work to company goals

Automate workflows across departments

Report on progress and address bottlenecks

Meet campaign goals

Streamline campaign management

Enhance creative production

Manage events and editorial calendars

Drive operational efficiency

Track work and see progress in real time

Standardize and automate processes

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Allocate resources more effectively

Automate and scale your workflows

Onboard and offboard employees

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Centralize launch information

Tie your product roadmap to your strategy

What sets Asana apart

More clarity and accountability.

Connect strategic goals to the teams that help achieve them. See progress in real time, update stakeholders, and keep the company on track.

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AI has joined the team to help every organization work smarter. Drive greater clarity, impact, and scale with Asana AI, powered by the Work Graph®.

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Connect over 300+ integrations

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Company Size

Food / Hospitality

Asana makes everything shareable, which saves us time executing programs because it’s so much easier to replicate and learn from what others have done.

Simon Levinson

Global Digital Manufacturing Process Innovation Manager, Danone

Retail / Consumer Package Goods

To hit our ambitious growth target, we need to move fast. But we can’t do it without clear processes that remove as many blockers as possible. I'm a strong believer that implementing processes, like the ones we built in Asana, will help us drive success.

Romain Ehrhard

Asana is our air traffic control. We have the visibility to scale production and support a higher number of ad campaigns to support our revenue goals.

Eugenia Contreras

Associate Manager, Spotify

Having one centralized ecosystem that brings all doers and stakeholders together has really accelerated our understanding of the work we do and the speed in which we do it.

Director, Marketing Operations, Gannett

Get started easily

Tour the platform, read a few deep dives, or kickstart your work management journey with the right template.

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Help articles and tutorials

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Get started faster with a template

Recognized as a leader by top analyst firms

A Leader in the Gartner Magic Quadrant for Collaborative Work Management²

A Leader in the The Forrester Wave™: Collaborative Work Management Tools Report³

A Leader in the IDC MarketScape: Worldwide Collaborative Work Management Vendor Assessment⁴

The only platform that can support your company at any scale

1. Accurate as of December 2023, includes free and paid users.

3. See The Forrester Wave™: Collaborative Work Management Tools, Q4 2022 report . The Forrester Wave: Collaborative Work Management Tools, Q4 2022. The Forrester Wave is copyrighted by Forrester Research, Inc. Forrester and Forrester Wave are trademarks of Forrester Research, Inc. The Forrester Wave is a graphical representation of Forrester’s call on a market and is plotted using a detailed spreadsheet with exposed scores, weightings, and comments. Forrester does not endorse any vendor, product, or service depicted in the Forrester Wave. Information is based on best available resources. Opinions reflect judgment at the time and are subject to change.

4. IDC MarketScape: Worldwide Collaborative Work Management 2023–2024 Vendor Assessment — Uniting Teams, Data, and AI for Flexible Work, Doc #US49434923, December 2023

Simple Project Management Software

Project management software for teams to plan, manage, and execute on work together. 

Regardless of the size or complexity of your project, Smartsheet provides a real-time view of tasks across entire projects. That's why companies around the world rely on Smartsheet as their project management tool.

Try Smartsheet for Free     Watch the Demo

Clear Accountability

As a project manager, Smartsheet empowers you and your team to know what's getting done and by whom, increasing agility, speed, and accountability.

See More, Manage More

With anytime, anywhere access and real-time dashboards, Smartsheet enables you to stay up to date on status and ensure no detail is missed.

Deliver Work at Scale

Whether managing projects for marketing, sales, product development, or IT teams, Smartsheet scales to fit the needs of any department, across all industries.

Essential Capabilities

Easy to use.

With an intuitive spreadsheet interface, Smartsheet is easy to adopt. Import existing files from Excel, Microsoft Project, Google Spreadsheets, and Trello, or use one of our pre-built templates.

Cloud Based

See project status and collaborate on work in real-time - no more emailing static reports or updates. Manage remote teams and access tasks from anywhere, on any device.

Collaborative

Share your work with internal or external stakeholders and collaborate on entire project plans or individual tasks. Assign items, add comments, and set automatic reminders for regular updates.

Multiple Views

Manage projects the way that works for your team. Use grid to organize tasks; Gantt to create timelines; calendar to visualize due dates; and, card to create online Kanban boards.

File Storage

Bring context to project details by attaching files from your computer, Google Drive, OneDrive, Dropbox, Box, Evernote, and more, to create one location for project documentation.

Easily create interactive timelines with Gantt charts in Smartsheet. Turn on critical path and include milestones and dependencies to track overall project status against deadlines.

Automate Workflows

Automate repetitive project management tasks and actions with automated approval and update requests, triggered based on preset rules and created without a single line of code or help from IT.

Roll up tasks across sheets, create editable summary reports of items coming due, at-risk, or not yet assigned. Share reports with your team, and schedule them to be automatically sent on a recurring basis.

Keep stakeholders informed with an at-a-glance view of project and portfolio-level performance metrics. The easy-to-configure, widget-based view provides critical data in real time to make better decisions, faster.

Track Changes

Activity Log gives you one place to see who viewed project plans, reports, and dashboards, what changes were made, and when those activities occurred. Filter by action type and date range to find what you're looking for.

Manage Resources

Gain visibility into resource levels, with team allocation details in real-time. Make adjustments, specify project roles, and assign role and user-level permissions to keep your projects moving forward.

Smartsheet mobile apps on iPhone, iPad, and Android enable you to access details from anywhere. Collaborate on project information, check and update status, make approvals, and attach files while on the go.

Project Management for Businesses of All Sizes

Contact Our Team

Project Management Templates

Basic Project With Gantt

This template helps you manage your project, and provides an easy-to-grasp visual timeline for your team and clients.

Team Task List by Priority

Use this template to keep your team organized. Group tasks by priority and use symbols to illustrate progress.

Project with Schedule and Budget Variance

Track project and budget performance in one template. Include budget and schedule variance and Gantt chart with dependencies. 

Basic Project with Resource Management

Use this template to gain an at-a-glance view of your project timeline, with Gantt chart, and your team's availability all in one plan.

Basic Agile Project with Gantt Timeline

Designed for Agile project teams, this teamplate is built to track sprints, features, and tasks, and includes a Gantt chart timeline view. 

Gantt Project with Hard Deadline

For projects with a firm deadline, use this template to help you create a workback schedule to determine start dates for preceding tasks. 

Project Management Template Sets

Template sets are packed with pre-built sheets, reports, forms, and dashboards, infused with best practices and designed to help you save time and hit the ground running. The Project Tracking and Rollup template set is a quick and easy way to get a project up and running and report on risks and milestones to stakeholders.

Watch the Demo

Smartsheet can basically do everything you always wished a spreadsheet could do, but with a lot more interactivity.

Discover How Other Project Managers Use Smartsheet

Cisco accelerates informed decisions with full transparency.

Cisco’s services department manages and maintains transparency on program activities and budgets, empowering their team to make the best decisions at the right time.

Learn how MOD Pizza uses Smartsheet Control Center to easily collaborate, gain visibility at scale, and align processes with their quickly growing company.

Colliers Wisconsin elevates its commercial real estate services with automation and dashboards in Smartsheet

With Smartsheet, Colliers Wisconsin can automate internal and client-facing processes, saving time that can be spent delivering world-class commercial real estate services.

Simple, elegant, collaborative!

Project Management Resources

Agile Project Management 101: A Beginner's Guide

Learn all about Agile project management basics and how to get started implementing Agile practices.

Six Things That Delay a Project and How to Avoid Them

Get expert insight on the top project derailers and gain actionable tips on how to keep your projects on track.

Effective PMO Efforts: Challenging the Status Quo

Discover the top barriers to PMO success, and five ways to decrease delays and increase project revenue.

Demystifying the 5 Phases of Project Management

Learn all about the five phases of project management and get our top tips and tricks.

Comprehensive Guide to the Agile Manifesto

Discover the Agile Manifesto's history, four values, 12 principles, and usage outside of software development.

Full Comparison: PM Methodologies

What's the difference between Agile vs Scrum vs Waterfall vs Kanban? Here's what you should know about these PM methodologies.

Healthcare Project Management 101: Experts Share Techniques, Examples and Future Outlook

Learn how to master healthcare project management, and find expert recommendations on Agile and other techniques.

Moving on Up: Building a Career in Real Estate Project Management

From office towers to retail remodels, project management powers commercial real estate development. Learn how it works and how to get hired in this high-growth field.

Expert Tips on Performing Effective Project Management in Government

Get expert advice on effective government project management and tips on dealing with government-specific challenges.

Software Project Management: Unique Skills for Highly Complex and Ever-Changing Projects

Learn how software project management can reduce risk while managing the complex software development lifecycle.

Mergers and Acquisitions Project Management for the Win: Pre-Merger & Post-Merger Best Practices and Templates

Don’t let your deal fail. Learn best practices for successful M&A project management at every phase, and get advice from top experts.

How to Build a Winning Creative Project Management Strategy

Succeeding in today’s competitive world requires innovative strategies. Stand out with these tips, techniques, and templates.

Complete Guide to Project Management in the New Remote Workplace

Learn how to manage projects remotely with expert tips, tools, templates, and a comparison to traditional project management.

Smartsheet, a technology that is tackling the problem of "app overload" by creating a management platform that promises a more seamless, centralized experience.

Join Over 80,000 Organizations Who Trust Smartsheet

30-day free trial. Nothing to install. No credit card required.

Discover real-time, collaborative project management software with Smartsheet.

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10 Best Web-Based Project Management Software for 2024

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• Best all-in-one platform: monday work management
• Best for teams of most sizes: ClickUp
• Best for client management teams: Teamwork
• Best for spreadsheet fans: Smartsheet
• Best for teams on a budget: Zoho Projects
• Best for task management: MeisterTask
• Best for goal setting and tracking: Hive
• Best for creative teams: Notion
• Best for project portfolio management: Wrike
• Best for document management: Coda

While some people like the option of downloading a desktop app, plenty of others prefer to use a web-based project management software that doesn’t require you to download anything. Fortunately, there are many different web-based project management software platforms out there to choose from — which makes it difficult to make a final selection.

In this guide, we round up the top 10 web-based project management software that you should consider using this year.

Top web-based project management software comparison

While cloud-based project management software do offer a lot of the same functionality, each platform also offers its own unique set of features that set it apart from the back. In the chart below, we’ve summarized some of the most essential features to look for in web-based project management software.

monday work management: Best all-in-one platform

monday work management is one of the most well-rounded web-based project management software on the market today. In addition to classic features like multiple project views and time tracking, it also incorporates helpful tools that many other project management platforms lack, such as invoicing creation. It is also highly scalable and flexible, working for teams both large and small across many different industries, which is why it’s one of the most popular agile project management software as well.

• Free: Free plan for up to two users.
• Basic: $9 per seat per month if billed annually or $10 per seat per month if billed monthly.
• Standard: $12 per seat per month if billed annually or $12 per seat per month if billed monthly.
• Pro: $19 per seat per month if billed annually or $20 per seat per month if billed monthly.
• Enterprise: Contact sales for a quote.
• Various data visualization options.
• Invoice creation tool.
• Automation center contains pre-built automation ( Figure A ).
• Easy data import function.

• Option to add on a sales CRM and/or development tools.
• Well-designed and intuitive user interface.
• 200+ project templates to choose from.
• Unlimited documents on all plans.
• Must upgrade to Pro account for time tracking.
• Default notifications settings can become overwhelming.
• Advanced features present a high learning curve.
• Free plan limited to only two people.

Top integrations

monday.com’s top integrations include Google Calendar, Salesforce, DocuSign, Slack and HubSpot.

Why we chose monday.com

We chose monday.com for its project management all-roundness alongside an easily accessible, user-friendly interface and customizable features, which make it a great choice for web-based project management.

ClickUp: Best for teams of most sizes

Similar to monday work management, ClickUp is a robust project management tool that is designed for managing multiple complex projects at once. It also includes native time tracking, document management and more than 15 project views. However, ClickUp doesn’t have native billing and invoicing tools, so professional service teams should keep that in mind. You can easily integrate with other tools thanks to ClickUp’s 1,000+ Zapier connections.

• Free Forever: $0; best for personal use.
• Unlimited: $7 per user per month billed annually, or $10 per user per month billed monthly.
• Business: $12 per user per month billed annually, or $19 per user per month billed monthly.
• Enterprise: Quotes are available upon request.
• Create documents, wikis and knowledge bases.
• Built-in chat messaging feature.
• Real-time reporting and analytics.
• Choose from more than 15 project views ( Figure B ).

• Interface is colorful and easy to navigate.
• Free plan allows unlimited users.
• 24/7 customer support for all plans.
• Excellent customization options.
• Storage for the free plan is limited to 100MB.
• System occasionally lags when moving between pages.
• Can have a higher learning curve due to the number of features.
• Need a Zapier account to access most integrations.

ClickUp integrates seamlessly with Slack, HubSpot, Make, Gmail and Zoom.

Why we chose ClickUp

ClickUp made our list because of its adaptability and truly diverse feature set, as it combines task management, document sharing and time tracking in a single app while maintaining flexibility and high customizability to cater to users of all kinds and teams of all sizes.

Teamwork: Best for client management teams

Teamwork is another fully featured web-based project management software that includes many features helpful for client-facing teams, including document proofing, time tracking and invoice creation tools. You can also create reports and easily share them internally or externally in multiple formats. Even better, Teamwork’s pricing plans are on the more affordable end, making it a great combination of cost and functionality.

• Free Forever: $0 per month for up to five users.
• Starter: $5.99 per user per month billed annually, or $8.99 per user per month billed monthly. A free trial is available.
• Deliver: $9.99 per user per month billed annually, or $13.99 per user per month billed monthly. A free trial is available.
• Grow: $19.99 per user per month billed annually, or $25.99 per user per month billed monthly. A free trial is available.
• Scale: Quotes are available upon request.
• Detailed time tracking, budgeting and billing tools ( Figure C ).
• Workload and resource management features.
• Bulk edit sections and tasks all at once.
• Proofing function included.

• Client onboarding template provided.
• File versions keep everything up to date.
• Many visualization options for project data.
• Option to add on CRM software, chat software, helpdesk software and/or knowledge base software.
• Modifications don’t become visible immediately.
• Interface can feel a bit outdated compared to alternatives.
• Must upgrade to Deliver plan to get automations.
• Knowledge base creation is not included and requires a separate add-on.

Teamwork’s top integrations include Google Drive, Microsoft Office, Slack, QuickBooks and HubSpot.

Why we chose Teamwork

We chose Teamwork for its strong focus on collaboration and ease of use, particularly in use cases that involve client-facing interactions. With features such as time and budget tracking, Teamwork makes it easy to handle both internal team projects as well as those that involve external stakeholders like clients.

Smartsheet: Best for spreadsheet fans

If you’ve ever wished that you could manage projects in an online spreadsheet (or are currently doing that now), then Smartsheet was designed with you in mind. Smartsheet combines a cloud-based, grid-like interface with robust project management features and affordable prices to create an extremely useful software platform. You can also try out other project views, like Gantt charts and calendars, if the grid view isn’t working for you.

• Pro: $9 per user per month billed annually, or $12 per user per month billed monthly. A free trial is available.
• Business: $19 per user per month billed annually, or $24 per user per month billed monthly. A free trial is available.
• Choose from grid, Gantt chart, calendar and Kanban board project views ( Figure D ).
• Library of 280+ templates to choose from.
• Build flexible, automated workflows for repetitive tasks.
• Team collaboration and file management tools.

• More traditional interface will feel familiar to many spreadsheet users.
• Access WorkApps, a low-code app creation tool.
• Activity log tracks change management.
• Onboarding assistance available.
• Grid interface can feel outdated compared to some alternatives.
• Some features are add-on only.
• Must upgrade to Enterprise plan for advanced security measures.
• Must upgrade to higher tier plans for premium support.

Smartsheet’s key integrations include Microsoft Teams, Slack, Google Workspace, Salesforce and Jira.

Why we chose Smartsheet

Smartsheet sets itself apart through its spreadsheet-like interface. Anyone who’s worked with spreadsheets to track projects will love Smartsheet, as it makes it so much easier and is capable of handling quite complex projects.

Zoho Projects: Best for teams on a budget

While Zoho Projects was designed to be used in conjunction with the rest of the Zoho software stack, it also makes a compelling case for itself thanks to its great selection of features and its affordable price tag: Paid plans start at just $5 per person per month.

The software is also relatively easy to master, even if you’ve never used a Zoho product before, making it a great choice for teams looking for their first web-based project management software.

• Free: $0 for up to three users.
• Premium: $5 per person per month.
• Enterprise: $10 per person per month.
• Blueprints automation tool lets you built-in custom workflows.
• Time tracking tool compares estimated time with spent time ( Figure E ).
• IssueTracker tool helps software teams log bugs.
• Chat and forum areas promote team communication.

• Transparent and affordable pricing plans.
• Integrates seamlessly with the rest of the Zoho software stack.
• Easy-to-navigate user interface.
• Relatively low learning curve compared to alternatives.
• No billing or invoicing tools.
• Free plan is capped at three users.
• Could use more native project templates.
• Interface won’t be as familiar if you’ve never used Zoho before.

Zoho Projects’ top integrations include Zoho CRM and Zoho Analytics as well as other Zoho products, Slack, GitHub and Google Workspace.

Why we chose Zoho Projects

We selected Zoho Projects for its seamless integration with the Zoho ecosystem. Any user that’s already using multiple Zoho products should have Zoho Projects at the top of their project management shortlist. It’s also affordable, flexible and can handle complex projects.

MeisterTask: Best for task management

You probably know Meister for its digital collaboration tool MindMeister, but it also makes a project management platform called MeisterTask. This easy-to-use software sports a friendly, colorful interface that won’t intimidate beginners and it offers a relatively low learning curve. It’s a great option for simple task management, but isn’t powerful enough to handle extremely complex projects and lacks some features like pre-built templates.

• Basic: $0 for up to three projects and one user.
• Pro: $11.99 per month, billed annually, or $14.49 billed monthly.
• Business: $23.99 per month, billed annually, or $28.99 billed monthly.
• Enterprise: Contact sales for custom pricing.
• Native time tracking tool.
• Custom fields for tasks available.
• Connect dependent tasks through task relationships.
• Intuitive interface with colorful views ( Figure F ).

• Filter tasks by multiple criteria.
• Guided-set process walks new users through everything.
• Friendly, colorful layout.
• Connect with over 4,000 apps through Zapier.
• You have to create all templates from scratch.
• No built-in chat messaging.
• Reporting is not that detailed compared to competitors.
• Native integrations are somewhat limited.

MeisterTask’s top integrations are Slack, GitHub, MindMeister, Office 365 and Zendesk.

Why we chose MeisterTask

MeisterTask has a visually appealing and intuitive interface that makes task management both efficient and enjoyable. Plus, its integration with MindMeister for mind mapping gives a unique approach to project planning and brainstorming.

Hive: Best for goal setting and tracking

Hive has a unique goal setting feature that lets you set and track goals and subgoals for your entire team. This keeps your entire team focused on the big picture and encourages your entire company to work together to meet your business goals. Goals can be task-based, numerical, monetary or custom, depending on your needs.

It also includes project management features such as Kanban boards and Gantt charts, time tracking and team collaboration tools.

• Free: No cost for up to 10 users.
• Starter: $5 per user per month billed annually, or $7 per user per month billed monthly.
• Teams: $12 per user per month billed annually, or $18 per user billed monthly.
• Enterprise: Contact Hive’s sales team for pricing information.
• Unique goal setting feature.
• Advanced reporting and analytics tools.
• Gantt, Kanban, calendar & table views ( Figure G )​.
• Intuitive, well-designed interface.

• Drag-and-drop feature makes the tool extremely easy to use.
• Highly scalable; adapts to businesses of all sizes.
• Over 1,000 integrations available through Zapier.
• Unlimited tasks on the free plan.
• Only 200MB of storage on their free plan.
• Steep learning curve for more advanced features.
• Custom reporting only available on Enterprise plan.
• Mobile app could use more functionality.

Hive’s top integrations include Slack, Google Drive, Zoom, Dropbox and Microsoft Teams.

Why we chose Hive

We chose Hive for its adaptability. There are various workflow styles, including Kanban, Gantt and calendar views. Its emphasis on AI-based analytics gives users actionable data to improve their productivity and decision-making.

Notion: Best for creative teams

Notion is a multi-purpose productivity app that combines note taking, document organization, task management and project management. While its features aren’t suitable for very complex projects — it lacks Gantt charts, for example — it’s a great choice for creative teams that have a lot of files and documents they need to manage.

Basically, Notion combines knowledge management, task management and project management into one easy-to-use tool.

• Free: No cost plan with limited features.
• Plus: $8 per user per month billed annually, or $10 per user per month billed monthly.
• Business: $15 per user per month billed annually, or $18 per user per month billed monthly.
• Enterprise: Custom quote.
• Wiki and document creation.
• Multiple project views available.
• Customizable templates for different workflows ( Figure H ).
• Built-in time tracking available.

• Simple and well-organized user interface.
• Excellent community support.
• All-in-one productivity tool.
• Great for knowledge management.
• No Gantt charts.
• No budgeting or invoicing tools.
• No time tracking.
• Not suitable for managing complex projects.

Notion’s top integrations include Google Drive, Trello, Slack, Figma and GitHub.

Why we chose Notion

Notion uniquely consolidates notes, databases and project management into a single, highly customizable platform. It adapts to multiple workflows and offers lots of integrations, which makes it a versatile all-in-one productivity tool.

Wrike: Best for project portfolio management

Wrike is designed with power users in mind, which makes it an excellent choice for project portfolio management. The learning curve will likely be intimidating to users who aren’t familiar with web-based project management software, but it’s hard to beat the sheer number of features and customizability that Wrike offers for more advanced users. If your current solution just isn’t powerful for your needs, then Wrike is definitely worth a look.

• Free: $0 per user per month.
• Team: $9.80 per user per month.
• Business: $24.80 per user per month.
• Pinnacle: Quotes are available upon request.
• Forecast and visualize project risk with the analytics tool ( Figure I ).
• Billing and invoicing tools.
• Video and file proofing.
• Resource management features.

• Paid add-on option for two-way sync with 12 other apps.
• Well organized and designed interface.
• Premium security and data privacy features.
• Suitable for complex project portfolio management.
• Team plan supports a maximum of 15 users.
• Time tracking not included on Team plan.
• Storage space is limited.
• Higher learning curve.

Wrike’s top integrations are Salesforce, Tableau, Slack, Microsoft Teams and Adobe Creative Cloud.

Why we chose Wrike

We shortlisted Wrike for its highly detailed approach to project planning and tracking capabilities, including interactive Gantt charts and customizable dashboards. Wrike also has a focus on scalability and security, and is suitable for large and complex projects.

Coda: Best for document management

Coda is a bit different from the other platforms on this list, and it focuses on note taking and document management. It also offers some project management features, including Gantt charts and Kanban boards, so it will suffice for simple task and product management needs. But where it really shines is its documentation features, making it the perfect choice for teams that need to create and manage databases, spreadsheets and documents.

• Free: No cost and unlimited users.
• Pro: $10 per user per month billed annually, or $12 per user per month billed monthly.
• Team: $30 per user per month billed annually, or $36 per user per month billed monthly.
• Enterprise: Contact sales for a custom quote.
• Connected tables, charts, kanban boards and forms.
• Workflow and task automations available.
• Native forms available.
• Team resources for organizing teams ( Figure J ).

• Excellent document management capabilities.
• Free plan doesn’t limit users.
• Many different templates available.
• Only charges for document makes, not all users.
• Higher priced plants can get expensive, especially for larger teams.
• Have to pay for some Packs, a.k.a. Extensions.
• Only 7 days version history on the free plan.
• No desktop app option.

Coda integrates with a variety of tools, including Slack, Google Calendar, Gmail, Jira and Shopify.

Why we chose Coda

Coda impressed us with its unique blend of document creation and project management capabilities, offering teams the flexibility to create custom workflows and collaborate in a dynamic, all-in-one workspace. It also has powerful customization options and an extensive template library for teams to approach projects as quickly and flexibly as possible.

For more information, read the full Coda review . Vist Coda

Key features of web-based project management software

Task management.

You should be able to create tasks, set deadlines and assign them to yourself and others. Additionally, you should have the option to view all your upcoming tasks in a dashboard or another centralized place, and set up alerts and notifications when certain actions take place. Ideally, you should also be able to create subtasks and task dependencies to keep everything organized.

Project views

The best web-based project management software should provide multiple project views to choose from. The most common are calendars, Kanban boards (sometimes called card view), spreadsheets (sometimes called grid view) and timeline view (typically known as Gantt charts). Many software platforms restrict Gantt charts to a paid plan to encourage people to sign up for a subscription.

Project templates

Most project software provides a vast library of hundreds of project templates to choose from. These templates are usually designed for a wide range of teams and industries, from marketing to software development to accounting and beyond. The best web-based project management software will also give you the ability to create and save your own custom templates.

Time tracking

Time tracking is absolutely essential for teams that are paid hourly or need to track billable hours for clients. It can also be useful for salaried workers to see where their time is going. Many (though not all) web-based project management software platforms offer time tracking, but some restrict it to a higher tiered paid plan or require you to pay for an add-on.

Automations

Automations eliminate redundant manual work and help reduce the chances of errors. While this feature was once less common, right now most web-based project management software allows you to create and save custom automated workflows. However, some cap the number of automation actions based on which pricing tier you pay for, so it’s worth asking the sales team about this on the call.

How do I choose the best web-based project management software for my business?

No two web-based project management software offer exactly the same features. At the very start of your search, you and your team should identify your must-have and nice-to-have features, and use that to narrow down your options. For instance, if you specifically want open source project management software, that will significantly limit your options.

Most web-based project management software offer both a free trial and a forever free plan with restricted features. Use both of these options liberally to test the software out on your own to make sure that it can do what you actually want it to do. Demo calls with the sales team can also be helpful if you come prepared with questions ahead of time.

If you’re not totally sold on a certain web-based project management software, then choosing a month-to-month plan will let you test it out without committing to an annual contract. If you decide that you’ve found the perfect web-based project management software for your needs, then you can switch to an annual pricing plan to save some money.

Methodology

We reviewed this web-based project management software based on a number of criteria, including pricing, ease of use, user interface design and the difficulty of the learning curve. We also weighed additional features such as document management, automation, project views, templates, time tracking and billing and invoicing. We evaluated these platforms by consulting user reviews and product documentation.

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10 Best Free Project Management Software 2024 Buyers’ Guide

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Free Plans Compared

These are the 10 best project management software options for project managers of every experience level, based on our hands-on experience.

• Notion – Best Overall All-in-One Solution
• Trello – Best for Visual Task Management
• ClickUp – Best Multi-Feature Tool
• Jira Software – Best for Agile Teams and/or Software Development
• Wrike – Best Security on a Free Plan
• Asana – Best Performance and Interface
• Google Sheets – Best Versatile Tool
• Confluence – Best Digital Team Workspace
• Smartsheet – Best for Reports
• Taskade – Best AI Support for Project Setup and Ideation

Our editorially independent picks are based on first-party research and hands-on experience of our writers and editors.

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Project management software is vital for teams of all sizes, but choosing the wrong tool can lead to overspending. Even budget-friendly options can become costly with advanced features or add-ons. Luckily, several free project management tools offer great value. Here are our top recommendations for reliable options that get the job done.

Best Overall All-in-One Solution

Notion is a multifunctional tool that can function as a team wiki, visual design board, and note-taking hub, among other uses. Designed for extensive customization, Notion offers multiple task views, workflow automation, a variety of customizable task fields, and 10,000 ready-to-use templates. 

Its attractive interface includes simple drag-and-drop navigation, a single pop-out tab for overseeing multiple projects, and customizable project covers and icons. It also has highly active user communities, allowing you to trade tips with other users and find more ways to tailor-fit your Notion according to your needs.

Screenshots

Standout Features

Extreme customizability : Notion offers high flexibility, allowing users to tailor their workspace to fit their specific needs.

Cross-project linking : Users can easily create embedded links within any project page, enabling quick navigation to other projects, documents, notes, or roadmaps.

Quick automations : Notion’s workflow automations are user-friendly and can be seamlessly applied to any project within your workspace.

Embedded AI *: Notion’s new generative AI features enable users to input commands for immediate results, whether it’s generating tables, drafting documents, or enhancing existing text.

 *Note: Notion AI incurs an additional fee of $10 per user per month on free plans and is not included in the free forever plan.

Learn more in our Notion software review .

Pros & Cons

• Highly customizable for any industry
• Responsive mobile app
• Over 10,000 templates and rich community
• No built-in budgeting or reporting features
• AI requires additional fee

Why we picked Notion

Notion’s free-forever plan is remarkably generous, offering features that cater to a wide range of use cases and quarterly product updates for continuous improvements. It’s an intuitive solution for newcomers to project management software and allows for detailed customization, from individual icons to project fields and beyond. 

Whether you’re using Notion for personal or team projects, its extensive features and generous free plan make it an excellent choice for small businesses and teams looking to save money without sacrificing functionality.

Notion’s key difference: All-in-one project management solution

Notion offers extensive customization options, making it suitable for both personal and professional use across various industries. This versatility allows it to serve as a comprehensive tool for project teams, accommodating everything from wikis to project tracking. Additionally, its collaborative features and visually appealing interface contribute to its popularity within the productivity community.

How much does Notion cost?

Paid plans start at $10/user/month – click to see complete pricing.

• $0/user/month
• Unlimited storage, 5 MB per upload
• Included with this plan:
• $10/user/month
• Unlimited file size uploads
• Includes everything in Free Forever plan, plus:
• $15/user/month
• Includes everything in Plus plan, plus:
• Custom pricing
• Includes everything in Business plan, plus:

Best for Visual Task Management

Trello is a kanban-style project management tool that is used by a number of teams to manage projects and tasks. Its free plan option includes a variety of features and capabilities for unlimited users, including unlimited tasks, unlimited storage space with a limit of 10 MB per file, and space for 10 boards per workspace. Among its other best free plan features are unlimited Power-Ups (plugins) per board, unlimited automation, command runs, an unlimited activity log, and project templates.

Built-in automation: The Butler automation tool can be used to automate repeated tasks, set triggers, deploy custom card and board buttons, and suggest additional automation that may be helpful.

Power-Ups: Trello’s integrations can be used to connect to analytics and reporting, automation, HR, developer, design, and communication tools, among others.

Project templates: Project templates designed by the Trello community cover categories like education, design, engineering, marketing and sales, HR, and product management.

Learn more in our Trello software review .

• Free, built-in, no-code automation
• Integrates smoothly with other tools in the Atlassian ecosystem (including Jira)
• Kanban-like design is clean, easy to use, and highly intuitive
• Unlimited plugins (called Power-Ups) for free
• Templates available
• Free only allows 10 boards per workspace
• No native reporting, dashboarding, or analytics capabilities for free plan users
• Several project views, including Calendar, Timeline, Table, Dashboard, and Map, are only available in Trello’s top two plan tiers

Why we picked Trello

Trello is one of the easiest-to-use project management tools on the market because of its drag-and-drop, low-code design that resembles a kanban board. While this is not a great option if you’re looking for multiple project views, Trello’s a great fit for teams that want a simple user interface and a visual way to manage tasks and subtasks.

In addition to its user-friendly board-and-card design, Trello’s free plan offers features like unlimited cards (tasks), unlimited activity logs, unlimited Power-Ups (plug-ins) per board, unlimited storage, and built-in automation. It is one of the few free project management tools that offer unlimited access to its automation feature.

Trello’s key difference: Ease of use

Trello is widely considered one of the most easy-to-use project management tools. Free plan and paid plan users alike benefit from its highly visual approach to task management, which gives users drag-and-drop access to task “cards” that can include text, images, links, and other helpful visualizations for teams wanting to easily check the status of a particular project or task.

The smooth functionality and minimal interface of Trello allow for great ease of use. Although it has vast capabilities, users may enjoy it on a per-need basis, which makes it unintimidating even for individuals who are new to project management software.

How much does Trello cost?

Paid plans start at $5/user/month – click to see complete pricing.

• Unlimited storage (10 MB/file)
• $5/user/month
• Includes everything in Free Forever plan, plus
• Includes everything in Standard plan, plus

Best Multi-Feature Tool

ClickUp stands out for its extensive range of native tools accessible even to free users, making it a versatile choice for project management. The platform offers a variety of views, including lists, boards, and calendars, which cater to different workflow preferences. While certain features, like the Gantt chart, have limitations in the free plan, users still benefit from a robust set of functionalities that enhance productivity.

In addition to its diverse views, ClickUp provides numerous collaborative features at no cost. Users can leverage in-app video recording to facilitate communication, send up to 100 emails directly from the application, and utilize assigned comments for streamlined feedback. Furthermore, the platform allows for 100 uses of collaborative annotations on images and PDFs, fostering teamwork and ensuring that all members can contribute effectively to projects. This combination of tools makes ClickUp an attractive option for teams looking to enhance their collaboration and project management capabilities without incurring costs.

Unlimited tasks: ClickUp grants free users unlimited tasks, 100 lists (projects) per space, and 5 spaces. 

Unlimited custom views: For teams that need a greater level of customization over their project views, ClickUp’s free plan offers unlimited custom view options. 50+ native integrations: ClickUp free plan members can expand the functionality of the software by utilizing over 50 native integration options such as Slack, Toggl Track, and Google Suite.

Learn more in our ClickUp software review .

• Supports sprint planning needs
• Template library and custom templates available
• Built-in automation and reporting capabilities included in free plan
• Can be slow and clunky when syncing large amounts of data
• ClickUp AI add-on can only be added to paid plan subscriptions
• Custom fields are limited in free version
• Certain view types are restricted (such as timeline and workload) to a maximum number of uses for free plan user

Why we picked ClickUp

Finding a project management solution with robust collaboration features and many native functionalities for various needs such as time tracking and sprint management, can be challenging. But in the free project management solution category, few vendors offer more than a handful of (generally limited) options. 

In comparison, ClickUp’s collaborative features shine in addition to an already generous free plan. Small and large teams can enjoy collaborative functionality without missing out on essential project management features, such as reporting, task management, and workflow automation.

ClickUp’s key difference: Robust collaboration features

ClickUp is dedicated to maximizing value for users by offering a comprehensive suite of built-in functionalities, particularly in its free-forever plan. This commitment to providing more for less is evident in its robust collaboration features, which facilitate seamless communication and teamwork among users. Actions such as assigning tasks, commenting, and in-app messaging are made easy, further enhancing collaborative experience and allowing teams to work together efficiently without the need for additional software.

Moreover, ClickUp boasts an extensive selection of integrations with popular applications, enabling users to streamline their workflows and consolidate their tools within a single platform. By combining powerful collaboration tools with a wide array of integrations, ClickUp empowers users to achieve their goals while keeping costs to a minimum, making it an attractive option for businesses of all sizes.

How much does ClickUp cost?

Paid plans start at $7/user/month – click to see complete pricing.

• Unlimited members
• 100 MB storage
• Free plan includes
• $7/user/month
• Unlimited storage
• Includes everything in the Free Forever plan, plus:
• $12/user/month
• Includes everything in the Unlimited plan, plus:
• Includes everything in the Business plan, plus:

Best for Agile Teams and/or Software Development

Jira Software is an outstanding project management tool specifically designed for software development teams, and its free version offers a wealth of powerful features, including essential functionalities such as customizable workflows, agile boards, and backlog management — which all help teams effectively plan, track, and execute their projects.

Moreover, the free plan supports up to 10 users, making it ideal for small teams or startups looking to implement agile methodologies without the financial burden. With features like basic reporting and integration capabilities, users can gain valuable insights into their project progress and collaborate seamlessly.

Agile project management features: Jira Software allows users to easily create sprints, prioritize backlogs, and track progress in real time, facilitating a smooth agile process that enhances team collaboration and productivity. The free version also provides essential tools for managing user stories, epics, and tasks, enabling teams to break down their projects into manageable components.

Comprehensive dashboards: The dashboards feature within Jira allows users to monitor essential stats and work overviews across multiple projects at once, including projects and data housed within other Jira products to view organization-wide efforts in one spot easily. Reporting options: With built-in reporting features like burndown charts and velocity tracking, teams can gain valuable insights into their performance and make data-driven decisions.

Learn more in our Jira software review .

• Specifically designed for software development teams
• Dashboard templates available for quick analysis of organization-wide project data and insights
• Extensive form creation functionalities compared to other companies
• Free plan doesn’t offer project role controls, advanced permissions, or admin insights
• Max number of users allowed on free plan is 10, which is low compared to other options
• Customer support resources and availability are limited for free plan users

Why we picked Jira

Jira Software is designed to cater to the unique workflows of software development teams, particularly those employing agile methodologies. Jira also offers generous reporting and dashboard options at no cost, providing users with valuable insights into their performance and project progress. Project team members can create customizable dashboards that display key metrics, such as sprint velocity and burndown charts, enabling them to monitor their efficiency and make informed decisions. These robust reporting features enhance transparency and collaboration within teams, making Jira a powerful choice for software development projects while remaining accessible to those on a budget.

Jira’s key difference: Comprehensive issue-tracking capabilities

Aside from its free plan offering extensive reporting functionalities compared to other options, Jira’s key focus is on project management and issue tracking. It provides a robust platform for planning, tracking, and managing agile software projects through features like customizable workflows, sprint planning, backlog prioritization, and real-time reporting.

How much does Jira cost?

Paid plans start at $7.16/user/month – click to see complete pricing.

• Unlimited tasks, goals, projects, forms
• 2 GB storage
• $7.16/user/month
• Unlimited users (from 11 to 50,000)
• 250 GB storage
• Includes everything in the Free plan, plus:
• $12.48/user/month
• Includes everything in the Standard plan, plus:
• Custom pricing, billed annually
• Includes everything in the Premium plan, plus:

Best Security on a Free Plan

Wrike is a project management platform that particularly excels in providing user-friendly task and subtask management capabilities. With Wrike’s free plan option, unlimited users can access custom work views, project templates, account-wide work schedules, and 2 GB of storage space. It is a particularly effective solution for teams that are new to project management software and want an easy-to-use product.

Enterprise-grade security: Wrike offers robust data protection measures such as double encryption, selective sharing, and a global server presence, even on its free-forever plan.

Work intelligence: Wrike’s free-forever plan includes a feature called Smart Search, which enhances the user experience by allowing users to quickly locate tasks, projects, and documents within the platform.

Email notifications and integration: Wrike integrates with users’ email inboxes, allowing them to create, assign, schedule, and edit tasks directly from their email accounts.

Learn more in our Wrike software review .

• Enterprise-level security at free plan
• 2 GB of storage space per account
• Security features
• Project views and reporting options are limited in the free plan
• No automations for free plan users
• Free plan lacks customization

Why we picked Wrike

Wrike is a robust project management tool that excels in providing essential features suitable for teams of all sizes. Its Smart Search functionality, which acts as a Work Intelligence tool available even in the free plan, allows users to quickly locate tasks, projects, and documents, enhancing overall efficiency. 

Additionally, Wrike’s commitment to enterprise-level security ensures that sensitive data is protected with features like double encryption and role-based access control. This combination of usability, advanced search capabilities, and strong security makes Wrike a compelling choice for organizations looking to streamline their project management processes while maintaining data integrity.

Wrike’s key difference: Enterprise-grade security

Wrike’s free plan emphasizes providing essential project management features while ensuring enterprise-grade security. The platform includes robust data protection measures such as double encryption, selective sharing, and a global server presence, which collectively safeguard user data and ensure compliance with various privacy certifications. By combining essential project management tools with high-level security, Wrike effectively meets the needs of teams looking for a reliable and secure project management solution.

How much does Wrike cost?

• $9.80 /user/month
• $24.8/user/month
• Includes everything in the Team plan, plus:
• 5 to unlimited users
• Includes everything in the Enterprise plan, plus:

Best for Third-Party Integrations

Asana is a leading project management solution for teams of all backgrounds and focus areas. In its free version, Asana gives up to 15 users access to unlimited projects, unlimited tasks, and unlimited storage with 100 MB maximum file size. Some of its standout free plan features include access to a calendar view, project overviews and briefs, unlimited activity logs, and access to user-friendly mobile apps.

Unlimited tasks and projects: Task features include assignees and due dates, task-level commenting, and file attachments.

Project views: Views available to free plan users include list, board, calendar, and a project overview option.

Smooth performance, and intuitive interface: Asana has a modern and minimalist design that makes it a joy to use.

Learn more in our Asana software review .

• Free plan features unlimited tasks, projects, messages, file storage
• Intuitive interface
• Unlimited file storage
• Functional mobile apps
• No reporting dashboards for free plan users
• App integrations are only available for paid plans
• Custom fields are only available for paid plans

Why we picked Asana

Although Asana’s free plan does not provide features as extensive as its counterparts, it excels in delivering a solid foundation for project management. With its intuitive interface and smooth functionality across desktop, web, and mobile platforms, Asana makes it easy for users to manage tasks and collaborate effectively. 

The free version includes essential tools like task creation, project organization, and basic collaboration features, ensuring that teams can stay organized and productive. This combination of usability and essential functionality makes Asana a worthy choice for those seeking a reliable project management tool without the need for advanced features.

Asana’s key difference: Intuitive interface

Asana stands out for free users due to its highly intuitive interface and robust task management capabilities, allowing teams to create and manage unlimited tasks and projects with ease. The free version provides essential features such as unlimited tasks and projects, and basic collaboration tools, including comments and notifications, which enhance team communication.

How much does Asana cost?

Paid plans start at $10.99/user/month – click to see complete pricing.

• Unlimited storage, 100 MB per upload
• $13.49/user/month
• Up to 500 teammates and unlimited free guests
• Includes everything in the free plan, plus:
• $30.49/user/month
• Up to 500 teammates
• Includes everything in the Starter plan, plus:
• No seat limits
• Includes everything in the Advanced plan, plus:
• No user seat limits
• Includes everything in the Enterprise  plan, plus:

Best Versatile Tool

While Google Sheets may not have all the advanced features of dedicated project management software, its versatility, collaboration capabilities, and cost-effectiveness make it a valuable tool for teams looking to manage projects efficiently without spending money. 

Google Sheets spotlights real-time collaboration, allowing multiple team members to work on the same document simultaneously, which fosters teamwork without the need for constant meetings. Its flexibility allows teams to create customized task lists, timelines, and even Gantt charts, while integration capabilities with various project management tools streamline workflows. Users can build dynamic progress reports by consolidating data from multiple sources, making it easier to track project status and performance.

Free form and reporting: Google Sheets can be customized to suit various project management needs. Teams can create task lists, timelines, and Gantt charts and even track budgets and expenses using templates. Users can also build dynamic progress reports by consolidating data from multiple sources, making it easier to track project status and performance

Collaboration features: Google Sheets allows real-time collaboration, enabling multiple team members to work on the same document at the same time. Users can leave comments, make edits, and suggest changes, fostering teamwork without the need for constant meetings

Integration capabilities: Google Sheets can integrate with various project management tools, allowing teams to sync data and streamline workflows across different platforms

Learn more about the Best PM Software for Google Workspace Users .

• Completely free
• Easy to share and manage access
• Flexible and customizable
• Wide range of integrations
• No dedicated project management features like time trackers, etc.
• Project view is limited to the sheet
• Sensitive information raises security risks

Why we picked Google Sheets

Google Sheets is the most straightforward option for project management teams looking to cut costs and avoid the learning curve associated with new tools. Its intuitive interface is especially beneficial for users already familiar with spreadsheets, allowing teams to quickly set up and manage their projects without extensive training.

Additionally, Google Sheets is completely free and robust, backed by Google’s reliable infrastructure. It also offers seamless integration with numerous project management tools, enhancing its functionality and enabling teams to streamline their workflows effectively.

Google Sheet’s key difference: Straightforward approach to project tracking

Google Sheets focuses on providing a versatile and collaborative platform for project management, emphasizing real-time teamwork and efficient data organization. Its intuitive spreadsheet format allows users to easily track progress, analyze project metrics, and visualize information through charts and graphs, facilitating informed decision-making.

As a free tool accessible from any device, Google Sheets offers a cost-effective solution for teams looking to manage projects without financial constraints. Its integration capabilities with various project management tools enhance functionality, while the customization options allow users to create tailored workflows that meet their specific needs.

How much does Google Sheets cost?

Free forever; no paid plan.

Best Digital Team Workspace

Confluence is a collaborative project management tool that serves as a digital workspace for teams to create, share, and manage projects efficiently. It allows users to document processes, brainstorm ideas, and maintain a centralized knowledge base, enhancing team alignment and productivity. 

The free version of Confluence includes unlimited pages and spaces for organizing project documentation and trackers, a variety of templates to streamline project planning, and up to three active whiteboards per user for brainstorming and visual collaboration.

Unlimited flexible pages: The free version of Confluence allows users to create an unlimited number of pages and spaces. With the flexibility of Confluence, this means all trackers, documentation, wikis, collaborations, and more can all be in one platform.

Templates for various use cases: Confluence offers a library of templates designed for different purposes including project plans, meeting notes, and marketing strategies. This feature helps users get started quickly and ensures that they have the right structure for their documents.

Confluence sites: Confluence sites provide a centralized hub for project management and collaboration, offering a single source of truth for up-to-date project information that enhances accessibility and reduces confusion. The free plan allows project managers to have one.

Learn more in our Confluence software review .

• Free for up to 10 users
• User-friendly interface
• Built-in collaboration features with real-time editing and feedback
• Limited storage (2 GB only)
• Free version does not have external collaboration features such as guests
• Free version only has access to community support

Why we picked Confluence

Confluence is a team workspace that provides dynamic pages for teams to create any type of database or document that is necessary for their project. Teams can leverage its features to create a centralized knowledge base, document processes, and maintain alignment on project goals and progress — for free. The ability to use templates and whiteboards also enhance creativity and organization, making it a powerful tool for teams of all sizes.

Confluence’s key difference: Centralized knowledge base

Confluence primarily focuses on knowledge management and team collaboration. It serves as a digital workspace where teams can document processes, share information, and collaborate on projects. Users of the free-forever plan will enjoy many of these benefits such as unlimited pages, templates, and basic collaboration tools. However, they may miss out on advanced features like external collaboration and enhanced support that come with the paid plans.

How much does Confluence cost?

Paid plans start at $4.89/user/month – click to see complete pricing.

• 2 GB file storage
• Unlimited users
• 250 GB file storage

Best for Reports

Smartsheet is a collaborative project management tool that uses a spreadsheet-like interface, which makes it highly familiar for many project managers. The free-forever version includes multiple project views (grid, Gantt, calendar, and card), pre-built templates for quick project setup, and robust collaboration tools that allow team members to share updates and comment on tasks. These features are particularly useful for project managers looking to streamline their processes and improve team communication without any financial commitment.

Efficient reporting and dashboards: Customizable dashboards and comprehensive reporting allow for the aggregation of data from multiple sheets, automated reporting, and interactive elements that enhance analytical capabilities.

Pre-built templates: Smartsheet offers a selection of pre-built project templates that can significantly reduce setup time. Users can start their projects quickly by selecting a template that fits their needs and customizing it with their data, streamlining the project initiation process.

Collaboration features: The platform includes tools that enable team members to share updates, comment on tasks, and work together in real time. This feature fosters communication and promotes team collaboration, ultimately improving productivity and boosting project success.

Learn more in our Smartsheet software review .

• User-friendly interface for spreadsheet users
• Flexible views and templates
• Efficient and flexible reports and dashboards
• Small storage for free version (500 MB)
• Subscribing to the free version can be confusing (only the free trial is indicated in the pricing page at the time of this writing)

Why we picked Smartsheet

The free version of Smartsheet empowers teams to manage their projects efficiently with features like multiple views, pre-built templates, and collaboration tools. 

Smartsheet’s key difference: Efficient reports and flexible views

Smartsheet primarily focuses on project management and data analysis. It has impressive team communication features and user-friendly reports and dashboard capabilities, even in the free version. Users of the free forever plan will also enjoy many of these benefits, such as access to multiple project views, templates, and collaboration features.

How much does Smartsheet cost?

Paid plans start at $9.00/user/month – click to see complete pricing.

• 3 editors, 3 viewers
• 500 MB file storage
• $9.00/user/month
• 10 users, unlimited free viewers
• 20 GB file storage
• $19.00/user/month
• Minimum 3 users, unlimited free viewers and guests
• 1 TB file storage
• Includes everything in the Pro plan, plus:

Best AI Support for Project Setup and Ideation

Taskade is a distinctive project management tool that offers a refreshing alternative to traditional project management software. While it may not include all the typical project management features, its free plan provides several essential tools that can greatly benefit teams looking for a streamlined solution. These tools include task management, integrated chat and calls, mobile applications, and present templates, making Taskade a versatile option for various collaborative needs.

AI support: One of the most compelling aspects of Taskade is its AI support, even within its free plan. This feature helps quicken the project setup process, generate ideas, and optimize workflows.

Task management templates : Taskade offers a variety of project management templates that help users get started quickly. These templates cater to different project types, allowing teams to customize their workflows and organize tasks efficiently without starting from scratch.

Native video call and meetings: The free forever plan allows up to 5 attendees for calls and meetings inside the platform.

Learn more in our Taskade software review .

• Generous AI support even for free version
• Simple approach to work management
• Preset templates available
• Free version only allows for 5 collaborators
• Might be too simple for most (no Gantt charts, etc.)
• Present fields on free version can be limiting

Why we picked Taskade

Taskade is a project management tool that offers unlimited tasks, making it an excellent choice for small, collaborative teams. This core feature allows users to manage extensive task lists efficiently, promoting clarity and accountability within the team. Additionally, Taskade provides solid AI support even in its free plan, enabling teams to automate repetitive tasks and optimize workflows, which enhances overall productivity.

However, Taskade may not be suitable for larger or more complex projects that require advanced features such as detailed reporting or resource allocation. While it excels in simplicity and ease of use, its limitations in handling intricate project requirements may not meet the needs of all teams.

Taskade’s key difference: Assistive AI features

Taskade emphasizes its assistive AI capabilities, making it accessible across all plans, including the free version. Users can leverage AI features to automate tasks, generate workflows, and enhance productivity, even without a paid subscription. This inclusivity allows teams to benefit from AI support without financial commitment, making Taskade an attractive option for small teams and individuals looking to streamline their project management processes.

The free plan includes essential AI functionalities, such as one AI agent and limited AI requests per month, enabling users to create and manage tasks effectively. This focus on AI integration not only enhances the user experience but also positions Taskade as a competitive choice among project management tools, particularly for those seeking cost-effective solutions with robust collaborative features.

How much does Taskade cost?

Paid plans start at $8/user/month – click to see complete pricing.

• 1 workspace member, unlimited collaborators and editors
• 250 MB file storage
• $8/user/month
• 100 GB file storage
• $16/user/month

To put together this guide to the best free project management software, we assessed over 30 different free project management solutions, including both closed-source and open-source options. We tested a number of these tools through hands-on experimentation, but for every tool, we looked closely at the vendors’ product documentation and website, as well as user reviews and case studies. 

All tools were assessed based on the following criteria: 

• How many users can access the free tool?
• How many projects and tasks are available in the free tool?
• How much storage space is available?
• What reporting and dashboarding capabilities are natively available?

We also considered factors like built-in automation, accessibility of third-party integrations, and the types of customer support resources that are available to free plan users. In general, we focused our selection on tools that offered the best variety of features and accessibility for a small team. Our goal was to select project management software that is best for teams of around five people who are running five to ten projects at a time.

What Are the Most Important Features of Project Management Software?

Selecting the appropriate features for your team will depend on factors such as team size, the complexity of your projects, and the types of projects and use cases you handle. However, below are basic features you may want to look for when choosing the tool for you and your team.

Task management

Project management tools should allow your team to easily assign and manage both tasks and subtasks while providing automated notifications and workflows. This functionality not only enhances productivity but also fosters better collaboration and communication within the team.

Communication and collaboration tools

The best free tools support communication and collaboration through push notifications, tags, built-in or third-party chat, and task-specific or file-specific commenting capabilities. When equipped with the right communication and collaboration features, project management tools can improve coordination and transparency, enhance the feedback processes, support remote work, and foster knowledge sharing.

Customizations

Although total customization opportunities for free tools may be limited, many free project management tools still allow users to create custom workflows, task types, project templates, fields, and more. If high levels of customization are particularly important to your team and you have the in-house skills to build your own customizations, a free open-source project management solution may be your best bet.

Reporting and dashboards

Although many free project management solutions do not natively include reporting or dashboarding capabilities, most at least give users the option to integrate third-party analytics and reporting. Look for tools that allow you to easily assess performance both on a per-project and portfolio-wide basis.

Customer support resources

Many free tools only offer users access to knowledge base articles rather than customer support representatives. Some of the best free tools, however, allow users to submit support tickets and contact their teams via email, call, or chat — similar to paid plan users.

Read more: Key Features of Project Management Software

Benefits of Free Project Management Software

Though free project management software usually offers limited features that may put larger, more complex project teams at a disadvantage, this type of PM software also offers distinct benefits for the right users:

• Affordability: With the exception of optional add-ons, free project management software comes at no cost, often for multiple users. As long as your organization grows within the parameters of a free plan, you will not have to pay more even as your team, projects, or task lists grow.
• Scalability: Free tools by themselves do not always have all of the features a user may need, but they typically can scale up in a variety of ways. Users have the option to integrate their tool with other PM and industry-specific applications, customize tools and templates to meet their specific requirements, and if all else fails, upgrade to a paid tier.
• Ease of use: Free PM solutions tend to focus on core project management functions and ease of use. Instead of getting lost in endless customizations and workflows, users can focus on simple task management, communication, and analytics.

Limitations of Free Project Management Software

While free project management software can be appealing, especially for startups and small businesses, it often comes with several limitations that can hinder project efficiency and effectiveness. Here are some key drawbacks to consider:

• Limited features : Many free tools come as basic “to-do” lists, lacking comprehensive features necessary for managing complex projects. They may not support critical functionalities such as task dependencies, project timelines, or advanced reporting capabilities, making it difficult to manage interdependent tasks and advanced projects effectively.
• Lack of customization : Many free project management solutions offer little to no customization options. This rigidity means that users cannot adapt the software to fit their specific workflows or methodologies, which can be a significant drawback for teams with unique project requirements or those planning for rapid growth  
• User and project limitations : Free versions frequently impose restrictions on the number of users, projects, or data storage. These limitations can hinder collaboration and scalability, forcing teams to upgrade to paid plans sooner than anticipated.
• Inadequate support and training : Free software typically lacks dedicated customer support and training resources. Users may find themselves without assistance when issues arise, leading to potential downtime and frustration. In contrast, paid options often come with comprehensive support and training to ensure user satisfaction.
• Higher security risks : Free project management tools may not prioritize data security, posing risks to sensitive company information. Users must pay attention to the security measures in place, as inadequate protection can lead to data breaches or loss of critical information.
• Limited integration capabilities : Free tools often have fewer integration options with other software applications. This limitation can hinder workflow efficiency and prevent teams from leveraging existing tools they rely on for various business functions.

What Are the Most Important Purchase Considerations for Project Management Software?

Free project management solutions run the gamut of included features and capabilities, so it’s important to first determine what you want and need most before getting started.

For small businesses: Cost, task and project management, collaboration with small teams, scalability

If you’re balancing a lot of projects and tasks and need a tool where you can keep them all straight, ClickUp, Asana, or Jira are likely your best options. All of these solutions allow for unlimited projects in their free plans. Trello may also be a good option, as the software supports unlimited tasks and 10 boards per workspace.

For mid-sized businesses: Collaboration for a larger team, automations, cost, file management and storage, integrations

If you’re working with a large team but looking to keep project management costs at a minimum, Trello, Wrike, or ClickUp are likely your best options. All three of these free project management solutions offer access to unlimited users, though some other features may be limited. They also offer some automations for free, which can allow you to streamline parts of your workflow.

For enterprises: Customizability, security, customer support, reporting

If you want free project management software but aren’t willing to sacrifice built-in reporting and analytics, ClickUp or Jira are your best options. These tools include some amount of native reporting and/or dashboarding capabilities in their free plan, whereas most other free solutions only have them as third-party integrations.

Other decision-making factors when selecting free project management software may include general ease of use. While setting your top priorities for a free project management solution, be sure to include a variety of stakeholders in the process so you can select the tool that best fits your organization’s diverse needs.

While free project management software can be a good starting point for small teams or simple projects, it is crucial to be aware of these limitations. As projects grow in complexity and teams expand, investing in a more robust, paid project management solution may be necessary to ensure effective project execution and team collaboration.

Not all free project management software is open source, and not all open-source project management software is free, though the two often overlap. Open-source project management software gives users access to the source code, documentation, and other resources they need to customize a project management platform to their liking, while free project management software is any kind of PM solution that does not require users to pay for tool access.

Read more: Best Open Source Project Management Software

Google does not directly offer a project management software solution. However, it does integrate with many Google Workspace–friendly project management tools. Additionally, Google Workspace apps like Google Sheets, Forms, Keep, and Jamboard can be customized and used for project management tasks.

Microsoft offers a free project management and planning solution called Microsoft Planner to all Microsoft 365 subscribers as part of their subscription plan. Microsoft Planner is a planning app that can be used for simple team management, project organization, and file collaboration tasks.

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15 Best Project Management Software for 2024

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If you’re managing projects and aren’t using software to help you plan, organize and track projects and communicate with your teams and stakeholders, you’re doing it wrong. If you’re unsure where to get started or which platforms to trust, our best project management software guide is for you.

Last Updated: 17 Aug'24 2024-08-17T17:29:28+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

• monday.com — Simply the best project management software for most teams, thanks to a gorgeous interface, easy-to-use tools and affordable plans.
• ClickUp — The best choice for remote teams with robust real-time collaboration tools, powerful task management features and many project templates.
• Asana — An effective project management platform that’s built to connect with over 200 other apps, and it also offers one of the best free plans in the business.
• Zoho Projects — An easy-to-use and well-rounded platform that’s intuitive, affordable and expandable thanks to many first-party integrations.
• Trello — The best free project management software tool for large Agile teams who like using kanban boards to manage projects.
• Jira — The best software for software and product developers thanks to its kanban boards and backlog management tools.
• Wrike — Do-it-all project management software with plenty of task tracking tools and robust security and administration options that make it ideal for scaled projects.
• nTask — A wallet-friendly project management suite with tools for planning, organizing, tracking and scheduling.
• Leantime — The best software for leaders who need resource and project management tools, plus blueprints for planning simple and complex projects.
• Notion — The best software for managers and teams working in content creation fields, thanks to powerful real-time collaboration tools.
• Airtable — A highly customizable project management software suite that allows managers to create workflows for multiple projects.
• Smartsheet — Brings spreadsheets into the 21st century with powerful coding and task tools that are ideal for many project management methodologies. 
• TeamGantt — Gorgeous, easy-to-use Gantt charts make this suite ideal for teams who use traditional project management methods like Waterfall and the Critical Path Method.
• Basecamp — One of the best project management platforms for teams who need extensive communication and planning tools.
• Freedcamp — An easy-to-use platform with simple tools that’s ideal for small teams who are new to project management.

Projects can be hard to manage, with their many variables and moving parts. Fortunately, project managers these days don’t have to use paper or whiteboards to manage jobs thanks to software that can help plan, organize and track progress. In this roundup, we’ll share the best project management software to use for your next project.

Below, you’ll see that we have listed the best project management platforms for modern managers. We cover what they can do, the tools on offer, how easy they are to use and how much they cost. We know you’re eager to see our recommendations, so we’ll jump right in and help you pick the right project management software for your team. 

Our best project management software roundup has been rewritten with new information and a new format.

Removed reference to discontinued ClickUp Business Plus plan.

Our best project management software guide has been rewritten with new information and an easy-to-read format.

Updated the article to reflect changes in Leantime’s pricing fees and structure. 

Added new video ranking of the best project management software.

Updated the article to reflect monday.com’s latest pricing information.

Cloudwards Editor’s Choice: monday.com

Our team of experts picked monday.com as the best project management software. monday.com is one of the easiest project and task management tools to use, thanks to its intuitive user interface and fluid tools that suit many work styles. Add a great list of integrations, powerful automations and affordable plans, and you have a strong project management suite. 

You can try monday.com’s free plan, but we recommend using monday.com’s free trial of the Standard plan to utilize its best features.

Check out our project management courses and grab a limited-time offer. Registration available now!

How to Choose the Best Project Management Tool: Our Methodology

Our team of experts has spent countless hours testing project management software platforms that are used by small businesses and large enterprises. As we use the software, we carefully grade the platform’s features and how the software performs in critical areas before thoughtfully assigning each category a weighted score. Below are the categories we grade.

Features: We make sure that the software offers managers the views they need to track project progress, plus the tools needed for team collaboration, budgeting and resource allocation, risk management, task planning and more.

Pricing: We look closely at each platform’s plans and ask ourselves if there are robust free plans and paid plans that provide excellent value for money. We compare each platform’s plans against competing software before awarding a score.

User-friendliness: A project management suite that is supposed to help is no good if it’s challenging to use. We test every tool and feature, and spend lots of time with the software to see if the designers have created a user-friendly platform.

Security and Privacy: You can’t be too careful with data, so we dig deep into each piece of software to see what security and encryption tools are in place and what end-user security options are available. We also read every word of each platform’s privacy policy to see if they can be trusted with your data.

Customer Support: We ensure each platform has a support network to help customers in need. We check to see what contact options are available. We send help requests to see how long it takes to receive a response, and we thoroughly investigate help centers and knowledgebases to ensure they have the articles needed to help end users in a bind.

The 15 Best Project Management Tools

Now you know what we look for in project management software and what we grade it on, it’s time to dive into the meat and potatoes of this roundup. Below, we’ll cover the top 15 project management platforms for project managers.

1. monday.com — Best All-In-One Platform for Most Teams

More details about monday.com:

• Pricing: Basic plan starts at $12 per user per month
• Website: monday.com
• Beautiful, intuitive interface
• Comprehensive feature set
• Affordable plans
• Lackluster free & basic tiers
• Weak admin & security options in lower plans

monday.com is the best project management system for most teams, thanks to its friendly user interface. The tools — like the kanban boards, calendars, lists, Gantt charts and dashboards — are simple yet powerful due to the wealth of project information they can display. File uploads are easy to manage, and project portfolios help managers organize projects with ease. 

Additionally, monday.com offers a knowledgebase that features easy-to-read articles, a community forum and the monday.com academy that offers various courses and classes, which again enhances the platform’s usability. Security and privacy are also excellent, especially in the medium to high-tier plans. Overall, monday.com is a robust platform that project teams will enjoy using.

monday.com Hands-On Testing: Features & Integrations

Users will have no problems with monday.com thanks to well-designed menus, tools and templates that make managing projects easy. There are integrations and automations that can take care of time-consuming jobs, and they’re effortless to activate. If you want to hit the ground running, monday.com is the platform for you.

monday.com Pricing & Value

monday.com’s free plan is not great, and the Basic plan offers far too little for the price. However, monday.com excels when you move into the $12 per user per month (billed yearly) Standard plan and the $19 per user per month (billed annually) Pro Plan. You can use monday.com’s 14-day free trial and a pro-rated 30-day money-back guarantee. You can learn more in our monday.com review .

• Maximum users: 2
• Minimum users: 3; All prices per user
• Enterprise-level features.

2. ClickUp — Best for Remote and Work-From-Home Teams

More details about ClickUp:

• Pricing: $7 per user
• Website: clickup.com
• Feature-packed free plan
• Robust collaboration tools
• Plenty of features
• User interface can be clunky
• Some advanced tools can be confusing

ClickUp is a do-it-all project management system that combines task views like Gantt charts, kanban boards, informative dashboards and lists with project templates that can help managers set up projects with one-click, plus real-time collaboration tools that can make work for remote teams easy.

It offers excellent security features like two-factor authentication and SSO (single sign-on policies). There’s also a robust knowledgebase and university. Plenty of tools help round out ClickUp nicely, including file management, AI (a paid extra) that can help create project timelines, and portfolios that can help you track all the moving parts of your project.

ClickUp Hands-On Testing: Features & Integrations

ClickUp isn’t quite as intuitive as monday.com, but after a short time, you’ll be able to create projects, assign tasks and communicate with your team without fuss. Some collaboration tools, like mind maps, can be tricky to use, but they’re powerful and shouldn’t be overlooked. ClickUp also offers automations and integrations that connect the platform with other software. 

ClickUp Pricing & Value

If you want to try out ClickUp , you can start with its tremendous free plan. It offers most of ClickUp’s tools but limits their use, which makes it ideal for small teams. ClickUp’s paid plans are also affordable. The Unlimited plan costs $7 per user per month, while the Business plan costs $12 per user per month. ClickUp also offers an Enterprise plan. You can learn more in our ClickUp review .

• Basic functionality with some limitations
• All prices per user

3. Asana — Best Platform for Integrations

More details about Asana:

• Pricing: $10.99 per user
• Website: asana.com
• Integrations, reports & tools
• Robust free tier
• Excellent interface
• Paid tiers can be pricey
• Collaboration tools are not strong

Asana offers an uncomplicated suite of project and task management tools. The views — like Gantt charts, timelines, lists, calendars and kanban boards — make it an ideal platform for those who use traditional, Agile or hybrid project management methodologies. Other features — like file uploads, reports, time tracking and portfolios — help make it a capable platform.

This software really focuses on the overall user experience and goes above and beyond to offer training solutions that will help teams get the most out of the software. Project leaders and enterprises needn’t worry about security, either, as Asana provides multi-factor authentication, single sign-on, 256-bit encryption and SOC Type 2 compliance.

Asana Hands-On Testing: Features & Integrations

Overall, Asana is easy to use, whether you’re using it on the web, via its dedicated desktop app, or with mobile project management apps. Every tool and feature is front and center, and the menus are concise. Asana also offers one of the most comprehensive lists of integrations, supporting hundreds of apps that can help centralize all of your data in one place.

Asana Pricing & Value

You can get started with Asana’s free plan , which supports unlimited projects for up to 10 team members and offers multiple views and integrations. Asana’s paid plans are pricier than the competition. Asana’s Starter plan costs $10.99 per member per month (with annual billing). The Advanced plan costs $24.99 per member per month (when billed annually). You can learn more in our Asana review .

• Up to 10 users
• Price is per user. unlimited users, expanded features
• Price is per user. unlimited users, even more features
• Custom pricing, advanced security features

4. Zoho Projects — Best for New Teams

More details about Zoho Projects:

• Pricing: $4 per user
• Website: zoho.com
• Great value for money
• Easy to learn & use
• Many first-party integrations
• Lackluster free plan
• Sterile aesthetics

Zoho Projects is a no-fuss project management solution that’s ideal for new teams, thanks to its straightforward approach to managing projects. You’ll find everything you need for project tracking , including Gantt charts that support task dependencies, kanban boards and calendars, and tools like time trackers and time sheets that can help manage project costs.

It also offers resource utilization charts, reports and team collaboration tools, such as document creators and real-time chat. Zoho Projects might not be the prettiest platform, but it offers excellent resources for new teams who need guidance. Security is also strong, and Zoho offers top customer service with live chat, email and phone support.

Zoho Projects Hands-On Testing: Features & Integrations

There’s nothing complicated about Zoho Projects. The tools work exactly how you think they should, navigation is straightforward, and dashboards give helpful information. The killer feature, though, is that Zoho Projects integrates with other Zoho platforms, meaning you can make Zoho Projects what you need it to be, as long as you don’t mind signing up for multiple Zoho tools.

Zoho Projects Pricing & Value

Zoho Projects offers a free plan , but it’s only suitable for individual use. The paid tiers start with Premium, which costs $4 per user per month when you pay yearly, and Enterprise, which runs $9 per user per month when billed annually. You can use Zoho’s free trials on paid plans and or use the 30- and 45-day refunds for monthly and yearly memberships. Check out our Zoho Projects review for more details.

5. Trello — Best Trello Boards for Large Teams

More details about Trello:

• Pricing: $5 per user
• Website: trello.com
• Limitless integrations
• Best kanban board tool
• Incredible free plan
• Not as versatile as other software
• Not suitable for complex projects

Trello has excellent task management capabilities. This kanban-centric tool is ideal for large Agile teams that need to track and complete simple projects. The stars of the show are the unlimited users, kanban boards and unlimited integrations, all of which are available in the free plan. Meanwhile, Premium plan members will also find dashboards, Gantt charts, calendars and table views.

It offers templates that suit a variety of industries. There are good security options, including two-factor authentication, and a help section provides plenty of how-to articles. Trello isn’t the most versatile project management app, and communication options are limited, but if you only need kanban boards, there’s no better option for teams working on simpler projects.

Trello Hands-On Testing: Features & Integrations

Trello is easy to pick up and use. The drag-and-drop mechanics are so slick and Intuitive that you’ll be creating tasks in no time. Trello supports unlimited integrations and many automations. So although Trello is a fairly simple tool, it can be turned into a project management powerhouse thanks to how many tools it can interact with and how many tasks can be automated.

Trello Pricing & Value

Most teams will be able to use Trello for free , which is almost unheard of these days. You can opt for the $5 per user per month Standard plan if you need custom card fields. If you need the Gantt charts and other views, the $10 per user per month Premium plan is for you.

Trello also offers an Enterprise plan with additional security and admin features. If you want to try Trellos’ advanced features, you can get a free trial of the Premium plan. You can learn more in our Trello review .

• Unlimited users, 10 boards, Unlimited power-ups, Unlimited storage
• Price is per user, Unlimited boards, Custom fields, Invite guests
• Price is per user, Several new views
• Price is per user, Advanced admin & security settings

6. Jira — Best Platform for Product Developers

More details about Jira:

• Pricing: $8.15 per user
• Website: jira.com
• Good backlogs & Scrum boards
• User-friendly interface
• Great free & paid plans
• Not very versatile
• Discounts only for large teams

If you’re a Scrum master looking for Agile project management software suitable for software and product development, Jira is for you. It shines with excellent Scrum boards, unmatched product backlog management tools, issue trackers and seamless integration with Confluence, which lets managers create documents for Scrum events, like retrospective meetings.

On top of powerful boards and task cards, Jira offers file storage, dependency management, detailed reports and numerous security and admin options, including user permissions, disaster recovery tools and mobile device management. Overall, Jira is a one-stop for all things Scrum, and it deserves its place at the top of our best project management tools for Scrum roundup. 

Jira Hands-On Testing: Features & Integrations

Like its project-management sibling, Trello, Jira is easy to use and features boards that work with simple drag-and-drop mechanics and cards that can contain a wealth of data. Thanks to numerous templates, Jira should not pose problems to Scrum teams. Jira also supports integration, which supports links to other project management and productivity apps. Jira can also quickly automate tasks.

Jira Pricing & Value

You’ll find a comprehensive free plan that’s ideal for teams of 10 or fewer. The Standard plan costs $8.15 per user per month. Premium costs $16 per user per month. Teams with over 100 members (Jira can support tens of thousands of members) start to see plan discounts. You can use Jira’s free trials of its plans, and it also has a 30-day refund policy. Find out more in our Jira review .

• Max. 10 users. unlimited boards, reports and insights; backlog; basic roadmaps; 2GB of storage; community support
• Monthly pricing starts from 11 users, pricing changes based on the number of users. Monthly pricing changes with teams over 100. Annual pricing is for 1-10 users
• Enterprise plan pricing is available when you enter 801 or more users above; User tier: 801 – 1,000

7. Wrike — Best for Scaled Projects

More details about Wrike:

• Pricing: $9.80 per user
• Website: wrike.com
• Ideal for enterprise projects
• Impressive security features
• Plenty of tools & features
• Bland user interface
• Expensive paid plans & extras
• Insufficient training materials

Wrike is a jack-of-all-trades tool that our experts appreciate for its ability to make task management simple and its detailed analytics and reports. Users will find many task management views, including kanban, Gantt, and spreadsheets. There are also AI tools, collaboration features, and resource management tools, like effort allocators and time trackers.

It also has one of the most comprehensive lists of admin and security options. Tools like controlled admin permissions, user types and access controls make this platform ideal for companies and managers who want to scale projects across multiple departments or entire organizations. With Wrike, you can easily track and manage simple and complex projects.

Wrike Hands-On Testing: Features & Integrations

Wrike looks bland compared to other project managers. Still, Wrike can be navigated quickly thanks to clean tools and logical menus. Reports can be generated rapidly, and third-party integrations can be activated efficiently. We’re not fans of Wrike’s choice to charge for first-party integrations, though they do add many features. Wrike can do many things, and it does them all rather well.

Wrike Pricing & Value

Wrike offers a free plan that supports unlimited members, has enterprise-grade security and many task management and AI tools. However, it starts to falter with its paid plans. The team plan, which supports up to 25 members, costs $9.80 per user per month and oddly removes free plan features. The Business plan jumps to $24.80 per user per month.

There are two more paid accounts, Enterprise and Pinnacle, which are geared toward large enterprises. You must contact Wrtike for a quote, as they’re customizable. You can get a free trial of Wrikes plans, which we recommend using as the company does not offer any refunds. You can learn more in our Wrike review .

• Unlimited users. Basic features.
• Price is per user. Plans for 5, 10 and 15 users.
• Price is per user. No monthly option. Plans for 5 to 200 users.
• For large teams; Enterprise-grade security and scalability; Plans for 5 to an unlimited number of users.
• For teams with complex work needs; Advanced tools and analytics for complex work; 5 to unlimited users

8. nTask — Best for Teams on a Budget

More details about nTask:

• Pricing: $3 per user
• Website: ntaskmanager.com
• Shallow learning curve
• Many task management tools
• Incredibly affordable
• Clunky navigation
• Not many native integrations

nTask might not be on every project manager’s radar, but it should be. Not only is nTask affordable, but it has many of the same tools found in more expensive options. Regarding task management, you’ll find boards, Gantt Charts and lists that let you track project progress. nTask supports dependencies and subtasks, tracks budgets and monitors employee productivity. 

It offers real-time collaboration tools, issue and risk management tracking, and iOS and Android mobile apps. nTask also excels in security, offering two-factor authentication, SSO, custom roles and positions, and provides customers with great support. 

nTask Hands-On Testing: Features & Integrations

nTask offers a colorful user interface that many will like, but the overall user experience is lacking. Accessing tools and features often requires many clicks, and the menus aren’t the best designed. It also falls short regarding native integrations, but it does offer Zapier support. Should you become stuck, nTask’s knowledgebase will help you get out of a bind. 

nTask Pricing & Value

You can try nTask’s free plan , which supports up to five team members, unlimited workspaces and many tools. There are also three paid plans. Premium, which is ideal for new and small teams, costs $3 per user per month when billed yearly. Business, which is suitable for large teams, costs $8 per user per month when billed annually. There’s also a customizable Enterprise plan. To find out more, check out our nTask review .

• Maximum 5 team members.
• No minimum or maximum team members.
• Self-hosted option. 50 team members minimum.

9. Leantime — Best for Project Planning

More details about Leantime:

• Pricing: $4 per user per month
• Website: leantime.io
• Excellent planning tools
• Easy to use
• Cloud-based or self-hosted
• Limited integration support
• Limited customizations
• Weaker security

Leantime is a favorite of our experts, not only because of its project management functionality via easy-to-use kanban boards and Gantt charts, but also because it makes project planning a piece of cake. Leantime features blueprints, risk management tools, idea and business development boards, time trackers, wikis and retrospective tools. 

This project management software is versatile and is just as comfortable with Scrum and sprints as it is with Waterfall methods. Customer service is fantastic, and the help center gets users out of trouble. 

Perhaps the only downside is that Leantime’s security, while still very good, isn’t quite as robust as other project management software. It uses SSL instead of TLS, and it allows for self-hosting which means the responsibility for data security rests with the user. Still, Leantime is open source, which means it can be self-hosted and have its code audited regularly.

Leantime Hands-On Testing: Features & Integrations

Leantime’s user interface is dated and offers few customizations, but it’s simple to understand. The tools can be accessed quickly, and forms and features explain their use. Unfortunately, there are few native integrations, which holds the platform back a little. Still, most will find that Leantime offers plenty of tools to manage projects big and small. 

Leantime Pricing & Value

Leantime’s free plan supports unlimited users and offers all of Leantime’s core tools and views. It also has three affordable paid plans. The Essentials plan costs just $4 per user per month, Premium, which is ideal for big teams, costs $8 per user per month. 

The Ultimate plan tops out at $10 per user per month. You can try Leantime’s two-week free trial of all the plans. You can learn more in our Leantime review .

• Unlimited users Multiple Task Views Timelines / Milestones Strategy Boards Goal Management Idea Management Time Tracking & Management
• Price per user Whiteboards Strategic Vision & Descriptions Strategic Anchors (Focus Areas) Automated Goal Management Strategy Docs Strategy Level Files API Access
• Price per user Program Kanban Program Timelines Adv. Goal Management Program Idea Boards Program Strategy Boards Program Retrospectives Program Level Files
• Price per user AI Status Reports AI Status Updates AI Story Time Priority Support

10. Notion — Best for Content Creation and Collaboration

More details about Notion:

• Pricing: $10 per user
• Website: notion.so
• Powerful collaboration tools
• Good selection of features
• Competitive pricing
• Dreary design
• Weak free plan
• Pricey AI tools

Notion is a collaboration and communication tool first, but it has the chops to manage projects on the simpler side. Users will find basic task-tracking tools — like kanban boards, calendars and Gantt charts — that support dependencies and subtasks. Notion also has a great knowledgebase with articles that feature images and videos to help you learn the platform.

This tool shines in the collaboration department. Teams can discuss work, create documents, work on pitch decks, form wikis and more. Notion is secure and offers plenty of admin and security features. An AI tool can help create documents and notes, but it’s a rather pricey add-on. Still, Notion is easily one of the best platforms for content creators and design teams.

Notion Hands-On Testing: Features & Integrations

However, Notion is a platform that takes a little getting used to. Navigation isn’t the best, and it can be easy to get a little lost within the various tools. Notion also has a love-or-hate monochrome design. Notion offers many integrations for those who want to connect to other services, but automations aren’t as robust as those in different platforms. 

Notion Pricing & Value

You can use Notion’s free plan , which is ideal for individuals. Alternatively, ts most popular offering is the $10 per user per month annual Plus plan for small teams. There’s a Business plan for larger teams that costs $15 per user per month annually, and an Enterprise plan that requires a call to Notion for a quote. You can learn more in our Notion review .

• 1 user only, Up to five guests, 5MB file upload limit
• 1 user only, Unlimited guests, Unlimited file uploads, Version history
• Unlimited users, Unlocks workspace, User permission settings
• Advanced security features

11. Airtable — Best for Teams Who Need Custom Workflows

More details about Airtable:

• Pricing: $20 per user
• Website: airtable.com
• Incredibly user friendly
• Robust free plan
• Customizable workflows
• Can get expensive
• Few native integrations

Airtable is unique in project management as it is one of a handful of apps that thrust spreadsheets into the foreground. However, while spreadsheets are the star of the show, users will still find support for kanban, timelines (Gantt charts) and lists. There’s no denying Airtable’s ability to manage tasks, which is why it tops our roundup of best task management software . 

However, Airtable offers more than task-managing tools. Dig deeper, and you’ll find real-time collaboration tools, reports, dashboards, time tracking, app development and budgeting tools, and many admin and security features. Airtable is a do-it-all platform for project managers in product development, marketing, sales, finance and even human resources.

Airtable Hands-On Testing: Features & Integrations

Airtable is one of the easiest project management suites to use. The app is beautifully designed, the tools are intuitive, and the menus are logical. If you don’t like the workflows on offer, you can create your own and make the platform work how you need it to. There aren’t many native integrations, but Airtable has most of what everyone needs anyway.

Airtable Pricing & Value

You can use Airtable’s generous free plan for up to five editors (users) and includes most of Airtable’s core features. The first paid plan, Team, costs $20 per user per month (annually). The Business plan skyrockets in price to $45 per user per month with annual billing. There’s also a customizable Enterprise plan. Check out our Airtable review for more details.

• Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
• Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
• Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
• Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.

12. Smartsheet — Best for Spreadsheet Fanatics

More details about Smartsheet:

• Pricing: $9 per user
• Website: smartsheet.com
• Best spreadsheet around
• Great security & admin tools
• Plenty of learning resources
• Expensive paid plans
• Limited free tier

Smartsheet is a spreadsheet-forward tool that’s slightly more traditional than Airtable. The spreadsheets look like those from yesteryear, and they function with formulas. Managers will also find Gantt charts, boards, dashboards, and calendars that help track progress and reports that show key performance indicators. There are also time-tracking and budgeting tools.

This tool excels at managing Agile and traditional projects at scale. There are countless administration and security features to help manage large teams, plenty of automations that allow things to tick along. There’s also a user-friendly knowledgebase and university that can help teams quickly get to grips with Smartsheet’s tools. 

Smartsheet Hands-On Testing: Features & Integrations

Unlike its direct competitor, Airtable, Smartsheet can be tricky to use. Navigation can sometimes be a click-fest, menus aren’t the cleanest, and the tools can be cumbersome. Smartsheet does offer over 100 integrations, though, which let you share data between platforms. Automations can also help take care of tedious tasks, which will help free up precious time.

Smartsheet Pricing & Value

Smartsheet offers a free plan , but its features are limited and supports only three team members. We suggest considering Smartsheet’s paid options. Smartsheet Pro costs $9 per user per month when paying annually, but it is limited to 10 users. Business costs $19 per user per month with annual billing. You can learn more about Smartsheet features and plans in our Smartsheet review .

• 1 user, up to 2 editors, Limited features, 500MB file storage,
• Prices per user, Max 10 users Basic features, 20GB file storage
• Prices per user, Three user minimum, Unlimited free users, Expanded features, 300GB file storage
• Advanced features

13. TeamGantt — Best for Easy-to-Use Gantt Charts

More details about TeamGantt:

• Pricing: per user
• Website: teamgantt.com
• The best Gantt chart app
• Intuitive & easy to use
• Many guides & classes
• Limited feature set
• Undesirable free plan
• So expensive

TeamGantt makes fear-inducing Gantt charts simple and easy to use. Like other specialty platforms, TeamGantt offers calendars, kanban boards and lists to complement the charts, which increases the platform’s versatility. TeamGantt also provides mobile applications that are as useful and well-designed as the web tool.

Aside from the task views, TeamGantt does offer time tracking, collaboration and resource management tools, portfolio management features, and templates for industries that idolize Gantt charts, like construction and RACI charts — but that’s about it. However, its security is excellent, and the platform’s knowledgebase and classes will help you get to grips with the tools and features.

TeamGantt Hands-On Testing: Features & Integrations

TeamGantt’s colorful interface, menus and tools make using the platform straightforward. You can be where you need to be within a few clicks. If you’re hoping for many native integrations, you’ll be disappointed, but you can use a service like Zapier to link platforms. Automations are supported in TeamGantt, but there aren’t many, which means more work for you.

TeamGantt Pricing & Value

TeamGantt would sit higher on this list if it weren’t for the cost. The free plan is lackluster and supports only three people and one project. You could consider the Lite plan , which costs monthly per manager (who can have five collaborators). Pro costs $49 per manager per month but features unlimited members. There’s also a scalable Unlimited Everything plan. You can learn more in our TeamGantt review . 

• 2 users (1 manager)

14. Basecamp — Best for Communication and Planning

More details about Basecamp:

• Pricing: $15 per user
• Website: basecamp.com
• Great communication tools
• Straightforward pricing
• Excellent mobile applications
• No free plan
• Busy user interface
• Few project management tools

Basecamp offers project management features, but isn’t the most comprehensive project management tool available. Still, it deserves its place on this list because it mixes simple project management and communication for small teams rather well. 

There are a few task-tracking tools, like to-do lists, kanban boards, lineups (Gantt charts) and hill charts. As simple as they are, they still work and let you assign and track jobs. Meanwhile, Basecamp shines when it comes to collaboration. There is no shortage of tools to communicate and share ideas with team members and clients.

Basecamp Hands-On Testing: Features & Integrations

However, Basecamp is let down by its interface, which relies heavily on dashboards. Fortunately, it’s easy to connect Basecamp to other project management tools like Airtable and Notion and many productivity suites, which expands Basecamp’s capabilities. If you need a solid communication tool with a few task-tracking features for your small team, Basecamp would be a good choice.

Basecamp Pricing & Value

Basecamp does not offer a free plan and has just two paid plans. The Basecamp plan costs $15 per user per month and includes all tools and 500GB of storage. Basecamp Pro Unlimited costs $299 per month when billed annually and features more storage and extra customer support. You can get Basecamp’s free 30-day trial of both plans . Find out more in our Basecamp review .

• Per user. Unlimited projects, Unlimited users, All features. 500GB storage.
• Unlimited users. 5TB storage. Priority support.

15. Freedcamp — Best for Small Teams

More details about Freedcamp:

• Pricing: $1.49 per user
• Website: freedcamp.com
• Inexpensive plans
• User-friendly tools
• Open-source software
• Few integrations
• Security behind paywalls
• Free plan for individuals only

Freedcamp is an open-source project management tool featuring a clutter-free interface that won’t trip up new or inexperienced teams. Users will discover many task views, including kanban boards, lists, dashboards and Gantt charts, time tracking, file editing, reports and storage, and password management tools.

On top of the tools mentioned above, there is the usual gamut of tools for enhanced security. Being open-source means Freedcamp’s code can be regularly audited for critical errors, which further enhances security. There are tools for collaboration, like wikis and a comprehensive knowledgebase for help. What makes Freedcamp impressive is its incredibly affordable plans.

Freedcamp Hands-On Testing: Features & Integrations

The strength of Freedcamp lies in its easy-to-use tools. Adding tasks, team members and due dates is simple. Reports are easy to find and read. Menus are indicated via icons, which teams familiar with apps will understand immediately. Views are hidden behind a frustrating cog, but it’s not a deal breaker. The biggest negative is the lack of platform integrations, which limits Freedcamp’s versatility.

Freedcamp Pricing & Value

Freedcamp offers a free plan for individuals . There are three paid plans: Pro, which costs $1.49 per user per month (billed annually); Business, which costs $7.49 per user per month when paying yearly; and Enterprise, which costs $16.99 per user per month with annual billing. You can try any Freedcamp plan free for 14 days. Check out our Freedcamp review for more details.

• Unlimited users, Unlimited projects, Basic functions
• Price per user, Storage integration, Table view
• Price per user, Templates, Gantt charts, Custom fields
• Price per user, Security options, 14-day trial

Upcoming Project Management Trend: Artificial Intelligence

The biggest trend in project management apps at the moment is AI tools that can help automate tasks, send emails, create notes and help generate project plans. Most of the top project management suites have already rolled out their tools, but even platforms like Leantime are getting in on the action. Be prepared to pay extra for the convenience of AI, though.

Benefits of Using Project Management Tools

Managing projects can be complicated at the best of times. Fortunately, project management software can take away some of the weight on a project manager’s shoulders. 

Below, we’ll list the most common ways modern software can help managers deliver projects and deliverables on time and within budget.

• Budget planning — These tools allow managers to set initial estimates, track expenses as they occur, and make sure the project doesn’t experience scope creep.
• Task management — Managers can quickly see where each task sits in the pipeline and can ensure that all tasks have an assignee, a due date and subtasks, if needed.
• Reports — Key performance indicators — such as unassigned, assigned and completed tasks, time spent on jobs, costs, and individual team member performance — can be tracked via reports. This information allows a manager to adjust workloads and projected end dates quickly. 
• Risk management — Thanks to risk-management tools, managers can list potential risks before the project starts, devise plans to overcome them, and share them with their team and stakeholders.
• Collaboration — Tools like chat apps, mind maps, whiteboards and document creation tools allow teams to work together to solve problems and share creative ideas.
• Resource management — Project management tools allow leaders to see where their resources are and if employees have too much or too little work.

Final Thoughts

Many project management software options exist for project managers and teams from all walks of life. All the suites have pros and cons, and are suitable for specific jobs or everything. The hardest thing to do is pick the right software for you. Hopefully, our roundup of the best project management software has helped you decide which way to turn. 

For more guides related to work efficiency tools, check out our article on the best productivity apps for iPad . Of course, there are some essential project management skills that should go hand-in-hand with good software.

Have you used any of the tools we have mentioned? If so, which is your favorite? Do you plan to take any of the options listed above for a spin to see if they can do a job for you? Let us know in the comments, and as always, thanks for reading.

FAQ: Best Project Management Software

Projects with their many moving parts and variables can quickly get out of hand without proper management. A seasoned project manager can help keep simple and complex tasks on track, on time and under budget, and can help companies and their projects avoid scope creep.

Project management software helps project managers and their teams plan projects, organize resources, track and manage tasks, and communicate with team members far and wide. These software suites can increase team efficiency, reduce waste, manage risks and help teams produce high-quality deliverables on time.

monday.com is powerful project management software that’s the best overall tool thanks to its user-friendly interface and easy-to-use tools.

The most popular project management methodologies are Waterfall, for projects that need lots of structure; Agile frameworks like Kanban and Scrum, which champion collaboration, communication, and adaptability; and Lean, which helps eliminate waste and improve efficiency.

You made my day with that list and saved a lot of time. Thank you!

I found it rather subscription option tools, but do you have a list of one-time payment software with a lifetime license.

As an individual PM I prefer to be sure I will have my software when I need it.

MS Project has a license … Most of the good PM tools I’ve found are subscription-based now. There’s an advantage to that, though, which is that you don’t have to pay for new software upgrades.

Check out Project Insight and include it in your list! I have nothing but good things to say about them and I’m sure others may love it too!

Thanks for the recommendation. I’ll take a look but have heard so many mixed reviews about Project Insight … That, and there are several dozen PM tools out there to review that it makes it hard to cover everything.

Found it useful how you listed the pros and cons of each. One size doesn’t fit all, after all.

Thank you for the analysis

This is great! Thank you!

Recommending Amazing Marvin for personal project management! It’s extremely powerful and on almost all platforms but somehow little known. The downside is that it’s not yet for teams and has a bit of a learning curve.

Looks like you messed up the subtitles of the software listings. Subtitle No.2 (“A Great Jack of All (Project Management) Trades”) obviously belongs to listing No.1 (Monday.com), Subtitle No.3 (“Great Project Management Features and Free Plan”) to listing No.2 (Asana) etc. Otherwise, great overview article.

You rate ClickUp’s security as excellent. I’ve been a “power user” (their label) for several years and have been very happy for the most part. However, I’ve recently become aware of a security flaw.

Essentially, all attachments have a publicly accessible link. Even if you have access to advanced permissions (not sure if these are only available on a paid plan — I’m on the business plan) and set attachments to private by default, their version of “private” is loose at best.

Here’s the language from that setting: “Private attachments: When enabled, attachment links will automatically expire one hour after the link is generated. New links are generated when a task is opened or when exporting. Setting attachments as private only applies to new attachments added after the feature has been turned on.”

For anyone who manages any sort of confidential data, either internally or for clients, this is something to consider. If it’s not a worry, then still a good tool.

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The 15 Best Websites to Follow as a New Project Manager

You’ve nailed your certification exam and landed your first job as a project manager. While it might feel like you’ve reached the light at the end of the tunnel, your journey is only just beginning.

As you learn the ropes in your new position, keep an eye on the following websites for boots-on-the-ground wisdom from experts in the industry.

Become a Project Manager

**Website Address: ** https://pmbasics101.com/blog/

Even if you’ve already earned your PMP certification, you won’t want to write off Dmitriy Nizhebetskiy’s site, Become a Project Manager. Though many of the site’s articles are geared towards those still preparing to take their exams (and who might be candidates to purchase Nizhebetskiy’s online training course), there’s still plenty of content here with enduring value for working managers.

Take Nizhebetskiy’s recent post, “One Work Breakdown Structure Example That Will Make it Clear.” The article shares the following annotated WBS example, which is just as useful as a reference for new PMs as it is for those who are still learning the career.

(image source)

Voices on Project Management

Website Address: https://www.projectmanagement.com/blogs/286796/Voices-on-Project-Management

You’d expect that ProjectManagement.com would have great resources to offer new managers… and you’d be right. 

In fact, the site offers several multi-contributor blogs, as well as a community discussion forum, webinars, and a template library project managers can draw on. The Voices on Project Management blog in particular features contributions from 24 authors, including recent articles such as:

• What Makes for a Good PMO Lead? 
• Exploring the Philosophies and Principles of Planning Approaches
• What I’ve Gained as a PMI Volunteer
• 5 Career Tips for 2020
• 3 Things I’ll Be Keeping an Eye on in 2020

Project Times

Website Address: https://www.projecttimes.com/

Like Project Management above, ProjectTimes can be considered a “one stop shop” for the resources needed to grow and thrive in a project management career. 

In addition to articles broken down by category (including Agile, Leadership, Requirements, Risk, Communicate, Planning, and PM Jobs), the site offers webinars, templates, whitepapers, job listings, and more. 

Looking to build your professional brand as a project manager? ProjectTimes allows external contributors to submit articles and ideas for consideration.

Project Cub!cle

Website Address: https://www.projectcubicle.com/

The Project Cub!cle blog was first launched back in 2007, and in the 13 years since, they’ve built a great collection of resources for project managers.

Not only does the site offer three blogs (the Contract Management blog, the PMP blog, and the Project Management blog), it offers downloadable guides, infographics, and other resources on topics ranging from Communication Management to Time Management and more.

Not sure where to get started? You’re in luck. The site’s home page features a “Most Popular” section that’ll direct you to the resources project managers are enjoying most across all categories.

Leading Answers

Website Address: https://leadinganswers.typepad.com/

The Leading Answers website is the work of Mike Griffiths, an “independent author, project manager, trainer and consultant based in Canmore, Alberta.” Dating back to July 2006, the site’s most popular categories include articles on Agile project management, leadership, and team management.

Readers who appreciate Griffiths’ style and perspective can take advantage of his books and training courses for more in-depth education.

Work Life, by Atlassian

Website Address: https://www.atlassian.com/blog

Work Life isn’t a project management blog specifically. But as experienced project managers know, when Atlassian - the company behind tools such as Jira, Trello, and Bamboo - speaks, we’d all be wise to pay attention.

Because Work Life isn’t exclusive to PM topics, its articles delve into everything from the impact of up-and-coming technologies to personal and team productivity tips. Get started with the “Latest Stories” section on the blog’s home page, or dig into one of its Featured Collections on “ Bring Your Full Self to Work ,” “ Communication in the Workplace ,” or “ Company Culture .”

Scrum.org Blog

Website Address: https://www.scrum.org/resources/blog

As the authority behind a number of Scrum-specific certifications, the Scrum.org website should be required reading for any project manager that anticipates operating in an Agile development environment.

That said, you don’t need to be an Agile specialist to benefit from the insight shared here. Articles like “ What Really Causes Technical Debt? ” and “ 3 Steps to Grow Your Impact and Influence ” are appropriate for readers working on all different types of teams.

Management Skills

Website Address: https://managementblog.org/

This site isn’t dedicated to project managers specifically, but it’s still a great resource for project managers who are responsible for leading teams. If your people management skills aren’t yet up to par, Management Skills may have the insight you need to improve in this area.

In particular, check out posts in the “Ask Tom Mailbag” series, where founder Tom Foster answers reader-submitted questions on specific managerial situations.

Mike Cohn’s Blog

Website Address: https://www.mountaingoatsoftware.com/blog

Mike Cohn of Mountain Goat Software has spent 20+ years, “building high-performing software development teams and organizations through the use of agile and Scrum.”

He’s been blogging since 2005 and has thoughtfully taken the time to organize his best content for new site visitors. Start here for Cohn’s best posts on Estimating, Product Backlog, Product Owner, Scrum Master, Sprints, User Stories, and Presentations. 

Girl’s Guide to Project Management

Website Address: https://www.girlsguidetopm.com/

Though project manager and author Elizabeth Harrin’s site is geared towards female project managers, all PMs can benefit from her guidance. As she emphasizes, “We are a community trying to get work done in the real world, not the ideal situations that the textbooks describe.”

To help project managers navigate real world scenarios, Harrin has compiled the following list of top resources on her site:

• The Ultimate Guide to Getting People to Take Responsibility at Work
• How to Take Over an Existing Project  
• 6 Reasons Why Networking is Important
• The Definitive Guide to Project Success Criteria
• 50 Quick Project Management Tips
• How to Delegate Tasks

Reddit Project Management

Website Address: https://www.reddit.com/r/projectmanagement/

As savvy Redditors know, the site is about so much more than memes and flame wars. Take the r/projectmanagement community as an example. With more than 30,000 members and an active spam moderation system, the forum is packed full of helpful advice for both new and experienced project managers alike (and, yes, plenty of funny memes as well).

As an example of the kind of guidance you’ll find in the forum, check out this thread: “ The Most Effective PM Behaviors. ” While the initial post provides tremendous value, the additional insights shared by forum commenters result in even more impactful takeaways.

Green Project Management

Website Address: http://www.blog.greenprojectmanagement.org/

If environmental and sustainability issues are top-of-mind for you, you’ll want to add the Green Project Management (GPM) to your reading list. Though the site only publishes about once per month on average, the topics covered are forward-thinking and thought provoking.

For instance, consider these recent GPM articles:

• Are We Robbing our Children of the Ability to Believe in a Positive Future?
• Two Technologies that Could Regenerate Our Planet
• Why Your Sustainability Report Might be Awful?

The Taskworld Blog

Website Address: https://taskworld.com/blog/

At the risk of coming across as too self-promotional, we hope you’ll consider adding Taskworld to the list of project management resources you’ll revisit regularly.

Like many of the other sites shared here, the Taskworld blog isn’t exclusively based around project management topics. Instead, you’ll find insights on everything from product management and productivity to general leadership guidance. We’re committed to continually publishing high-value content for our readers, and we hope you’ll come back soon for more!

It might sound difficult to free up time for reading in your already-busy schedule. But if you don’t commit to regular professional development, you risk being left behind your more-motivated project management peers.

Effortlessly Manage Tasks & Projects with Taskworld

Taskworld's powerful features and ease of use make it the ideal platform for project managers of all levels. Schedule a quick call today to see how Taskworld can help you with your project management needs.

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Automate tasks and workflows with Butler automation. Power up your teams by linking their favorite tools with Trello plugins. Give your team a blueprint for success with easy-to-use templates from industry leaders and the Trello community. Integrations Find the apps your team is already using or discover new ways to get work done in Trello. Marketing teams Whether launching a new product, campaign, or creating content, Trello helps marketing teams succeed. Product management Use Trello’s management boards and roadmap features to simplify complex projects and processes. Engineering teams Ship more code, faster, and give your developers the freedom to be more agile with Trello. Design teams Empower your design teams by using Trello to streamline creative requests and promote more fluid cross-team collaboration. From hitting revenue goals to managing workflows, small businesses thrive with Trello. Remote teams Keep your remote team connected and motivated, no matter where they’re located around the world. Read though our use cases to make the most of Trello on your team. For teams that need to manage more work and scale collaboration. Best for teams up to 100 that need to track multiple projects and visualize work in a variety of ways. Everything your enterprise teams and admins need to manage projects. Trello guide Our easy to follow workflow guide will take you from project set-up to Trello expert in no time. Remote work guide The complete guide to setting up your team for remote work success. Enjoy our free Trello webinars and become a productivity professional. Customer stories See how businesses have adopted Trello as a vital part of their workflow. The sky's the limit in what you can deliver to Trello users in your Power-Up! Help resources Need help? Articles and FAQs to get you unstuck. Helping teams work better, together Discover Trello use cases, productivity tips, best practices for team collaboration, and expert remote work advice. Accelerate your teams' work with Atlassian Intelligence (AI) features 🤖 now available for all Premium and Enterprise! Learn more. Trello brings all your tasks, teammates, and tools together Keep everything in the same place—even if your team isn’t. A productivity powerhouse Simple, flexible, and powerful. All it takes are boards, lists, and cards to get a clear view of who’s doing what and what needs to get done. Learn more in our guide for getting started . Trello boards keep tasks organized and work moving forward. In a glance, see everything from “things to do” to “aww yeah, we did it!” The different stages of a task. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. There’s no wrong way to Trello. Cards represent tasks and ideas and hold all the information to get the job done. As you make progress, move cards across lists to show their status. Trello in action Workflows for any project, big or small Project management. Keep tasks in order, deadlines on track, and team members aligned with Trello. Empower your team meetings to be more productive, empowering, and dare we say—fun. Onboarding to a new company or project is a snap with Trello’s visual layout of to-do’s, resources, and progress tracking. Task management Use Trello to track, manage, complete, and bring tasks together like the pieces of a puzzle, and make your team’s projects a cohesive success every time. Brainstorming Unleash your team’s creativity and keep ideas visible, collaborative, and actionable. Resource hub Save time with a well-designed hub that helps teams find information easily and quickly. No need to start from scratch. Jump-start your workflow with a proven playbook designed for different teams. Customize it to make it yours. See work in a whole new way View your team’s projects from every angle and bring a fresh perspective to the task at hand. Hit deadlines every time From weekly sprints to annual planning, Timeline view keeps all tasks on track. Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress. Learn more about Timeline view Stay on top of tasks Start each day without any surprises. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead. Learn more about Calendar view Powerful ways to grow Do more with Trello Trello’s intuitive features give any team the ability to quickly set up and customize workflows for just about anything. Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs. Butler Automation No-code automation is built into every Trello board. Focus on the work that matters most and let the robots do the rest. Trello Enterprise The productivity tool teams love, paired with the features and security needed for scale. [Trello is] great for simplifying complex processes. As a manager, I can chunk [processes] down into bite-sized pieces for my team and then delegate that out, but still keep a bird's-eye view. Joey Rosenberg Global Leadership Director at Women Who Code 75% of organizations report that Trello delivers value to their business within 30 days. Whether someone is in the office, working from home, or working on-site with a client, everyone can share context and information through Trello. Sumeet Moghe Product Manager at ThoughtWorks 81% of customers chose Trello for its ease of use. We used Trello to provide clarity on steps, requirements, and procedures. This was exceptional when communicating with teams that had deep cultural and language differences. Jefferson Scomacao Development Manager at IKEA/PTC 74% of customers say Trello has improved communication with their co-workers and teams. Trello priced your way. Trusted by millions, Trello powers teams all around the world. Free for your whole team For individuals or teams looking to organize any project. Per user/month if billed annually ($6 billed monthly) For small teams that need to manage work and scale collaboration. Per user/month if billed annually ($12.50 billed monthly) For teams that need to track and visualize multiple projects in several ways, including boards, timelines, calendars, etc. Per user/month - billed annually ($210.00 annual price per user) For organizations that need to connect work across teams with more security and controls. Join over 2,000,000 teams worldwide that are using Trello to get more done. Get started with Trello today Technical Project Managers Agile Coaches Asana Experts Web Project Managers Mobile Project Managers PMP Project Managers Jira Experts Project Management Consultants Hire the Top 3% of Freelance Project Managers Toptal is a marketplace for experienced Project Managers. Top companies and startups hire freelance Project Managers from Toptal for app development, web development, and other software development projects to achieve their business needs. No-Risk Trial, Pay Only If Satisfied. Trusted by leading brands and startups Hire Freelance Project Managers Viji Vennelakanti Viji has 20+ years of experience in IT project management, executive leadership, and, most recently, AI and deep learning. This combined expertise makes her an invaluable asset for companies looking to build innovative products in the AI and ML sectors. Viji has served as the VP of Engineering for a US-based startup, as an IT director overseeing a team of 100+ at a US-based global nonprofit, as CTO and co-founder of an Indian fintech startup, and as a deep learning mentor on Coursera. Jose has been a technical project management professional for 20+ years and started his career as a software engineer. He has managed programs and projects for American Express, BNY, Honeywell, PNC, and Wells Fargo. Jose leverages his unique ability to speak the language of business and technology to build alignment and deliver solutions that produce results through the innovative use of technology. He is also a PMI-certified PMP, Certified Scrum Master, and Certified Agile Leader. Matthias Schleinitz Matthias is a project manager with 20+ years of experience performing several roles across many industries. He started as a software developer and IT consultant, then evolved to business analyst, project manager, and head of the project management office for a German company. This background gave him a unique and comprehensive combination of technical knowledge and people skills. Matthias's competent and friendly demeanor and analytical skills characterize his working and leadership style. Bohdan has an educational background in economics with additional certifications in project management, Scaled Agile and business analysis, and over ten years of experience as an IT program/project manager and scrum master—managing distributed teams from 10-to-80+ engineers/25 development teams. Bohdan excels at tailoring project management methodology to meet stakeholder expectations and ensure the high quality of the deliverables. Megan Johnston Megan is a senior project manager and PMO leader with 18 years of experience in project management, 11 of which are as a PMP. Passionate about connecting strategy and execution, she has extensive work experience across many industries, from healthcare to software and even container shipping. Megan has managed projects with budgets from $25,000 to $25 million and designed project management practices for several organizations, including a multi-billion dollar construction program. Stephen Lindwall Stephen is a career program/project management professional with 25+ years of experience in high technology hardware, software, and procurement. He has extensive experience leading global cross-functional teams, including engineering and supply chain management, to deliver new products to market. Stephen is passionate about continuous improvement, business process systemization, and Agile methodologies for added-value outcomes. He brings a disciplined, organized, and analytical leadership style. Gene is an engineer with over 20 years of experience in managing software projects for small, medium, and Fortune 500 companies. His forte is technical project management in Agile projects. Using the Scaled Agile Framework (SAFe), he’s dramatically reduced rework and improved production quality across development teams. He’s successfully piloted global teams building native and responsive web eCommerce apps and enjoys writing and testing code and working on UX design. Tracy Swain Tracy is a dynamic, results-driven scrum master and project management professional with proven success in identifying, prioritizing, monitoring, and leading the successful implementation of strategic initiatives, complex programs, digital and IT projects with budgets up to $12 million. She is a proven leader experienced in managing relationships and delivering thought-provoking, data-driven analyses that solve business challenges and create new business opportunities. Sudip Pandey Sudip has successfully managed many software and IT infrastructure projects in his 12 years of program and project management experience. His expertise is in the areas of technology consulting, app integration, digital transformation, cloud migration, financial solution building, and eCommerce. Sudip has a proven track record of steering all phases of the systems development lifecycle (SDLC) to successfully translate business objectives into comprehensive technical solutions for diverse clients. Hans William Jensen Hans has led diverse projects for Fortune 500 companies, including software development, strategy, M&A, construction, master data management, and supply chain developments. He has experience in Waterfall and Agile project management spanning multicultural teams globally. He leverages a deep understanding of virtual team management and collaboration to develop and empower high-performing teams to deliver results. Hans can't wait to engage with new clients to help them achieve their objectives. Yajesh Maharaj Yajesh is a seasoned agile project manager with 9+ years of experience in IT and 5+ in project management. He has been leading projects remotely and implementing mobile and web applications, business intelligence, and performance management systems for organizations in the oil and gas, petrochemical, retail, manufacturing, distribution, insurance, and finance industries. Yajesh has an extensive background in successfully implementing projects using Agile, Iterative, Kanban, and Scrum. Discover More Freelance Project Managers in the Toptal Network 98% of Toptal clients choose to hire our talent after a risk-free trial. Toptal's screening and matching process ensures exceptional talent are matched to your precise needs. Get Additional Expertise Our clients frequently pair these additional services with our freelance freelance project managers. ... allows corporations to quickly assemble teams that have the right skills for specific projects. Despite accelerating demand for coders, Toptal prides itself on almost Ivy League-level vetting. Technical Team Lead, CSR Connect, Australia Rajesh Nagarajan Co-Founder & CTO Mike Branch President & CTO Catalin S. Balaci How to Hire Freelance Project Managers Through Toptal Talk to one of our industry experts, work with hand-selected talent, the right fit, guaranteed, find experts with related skills. Access a vast pool of skilled project managers in our talent network and hire the top 3% within just 48 hours. How quickly can you hire with Toptal? Typically, you can hire a freelance project manager with Toptal in about 48 hours. For larger teams of talent or Managed Delivery , timelines may vary. Our talent matchers are highly skilled in the same fields they’re matching in—they’re not recruiters or HR reps. They’ll work with you to understand your goals, technical needs, and team dynamics, and match you with ideal candidates from our vetted global talent network. Once you select your freelance project manager, you’ll have a no-risk trial period to ensure they’re the perfect fit. Our matching process has a 98% trial-to-hire rate, so you can rest assured that you’re getting the best fit every time. How do I hire a freelance project manager? To hire the right freelance project manager, it’s important to evaluate a candidate’s experience, technical skills, and communication skills. You’ll also want to consider the fit with your particular industry, company, and project. Toptal’s rigorous screening process ensures that every member of our network has excellent experience and skills, and our team will match you with the perfect freelance project managers for your project. How are Toptal freelance project managers different? At Toptal, we thoroughly screen our freelance project managers to ensure we only match you with the highest caliber of talent. Of the more than 200,000 people who apply to join the Toptal network each year, fewer than 3% make the cut. In addition to screening for industry-leading expertise, we also assess candidates’ language and interpersonal skills to ensure that you have a smooth working relationship. When you hire with Toptal, you’ll always work with world-class, custom-matched freelance project managers ready to help you achieve your goals. Can you hire freelance project managers on an hourly basis or for project-based tasks? You can hire freelance project managers on an hourly, part-time, or full-time basis. Toptal can also manage the entire project from end-to-end with our Managed Delivery offering. Whether you hire an expert for a full- or part-time position, you’ll have the control and flexibility to scale your team up or down as your needs evolve. Our freelance project managers can fully integrate into your existing team for a seamless working experience. What is the no-risk trial period for Toptal freelance project managers? We make sure that each engagement between you and your freelance project manager begins with a trial period of up to two weeks. This means that you have time to confirm the engagement will be successful. If you’re completely satisfied with the results, we’ll bill you for the time and continue the engagement for as long as you’d like. If you’re not completely satisfied, you won’t be billed. From there, we can either part ways, or we can provide you with another expert who may be a better fit and with whom we will begin a second, no-risk trial. Tap Into World-Class Talent Trusted experts only. All of our talent are seasoned experts who ramp up quickly, readily contribute as core team members, and work with you to minimize onboarding time. The Right Fit We have a knack for matching you with the right fit. Start working with your new hire on a no-risk trial period, paying only if satisfied. Scale as Needed Hire talent within 48 hours and scale your team up or down as needed, no strings attached. Seamless Hiring We handle all aspects of billing, payments, and NDA’s. Let us take care of the overhead while you focus on building great products. Flexible Engagements Choose the engagement type that suits your needs — hourly, part-time, or full-time — with the ability to change anytime. Expert Talent Matching Focus on your project and enjoy support from your dedicated account executive and expert talent matcher. Featured Toptal Project Management Publications You Need a Hero: The Project Manager 3 Essential Project Manager Skills and How to Hone Them What Is a Product Owner? A Project Manager’s Guide Top Freelance Project Managers Are in High Demand. Contact sales Start free trial Project Management for Professional Services Providers Project management has moved from applying to only a few industries to being almost universally embraced. It’s understandable. Any business that has a project that has a start and end date, which produces a deliverable, benefits from project management. That includes project management for professional services. Before explaining why, first we’ll define project management, professional services and the relationship between the two. Then, we’ll explore how project management methodologies and techniques can manage professional services projects. Project management software is encouraged, but for those not ready to upgrade, we’ll offer some templates to help with the processes involved in project management for professional services. What Is Project Management? Project management is the process of planning and organizing resources to complete a task or activity that results in a deliverable within a specific time frame and budget. Project management is concerned with a single project or an ongoing activity. Resources managed under project management include teams, finances, technology, raw materials, equipment, intellectual property and more. What Are Professional Services? Professional services are individuals or companies that manage or improve a specific area of their customers’ businesses. They require specialized knowledge and skill, which may require a license, certification or registration. Examples of professional services include accounting, advertising and marketing, consulting, IT professional services and legal services. What Is the Relationship Between Professional Services and Project Management? Project management is used in professional services to manage multiple projects for multiple clients at once. Project management professional services help ensure that deliverables are produced efficiently, with quality and within the budget , scope and timeline agreed upon. This is done through project management processes, such as planning, scheduling, executing and monitoring projects. Professional services use project management to plan, manage and track complex projects in engineering, IT, business consulting and architecture, to name only a few examples. Project management for professional services helps navigate tight deadlines and more by giving professional services effective project management practices, such as scheduling, resource planning, task management, progress monitoring, measuring performance and more. ProjectManager is award-winning project and portfolio management software with project and resource insights for professional services teams. Our portfolio features can manage all the projects and clients by developing detailed plans with expected hours, expenses and timelines. Use powerful roadmaps showing all projects and resources in one place to manage a portfolio with confidence. Use unlimited file storage and time tracking to accurately invoice all the work that comes into the firm. Get started with ProjectManager today for free. How to Manage Professional Services Projects Professional services projects are akin to any project in that they need to deliver their client’s projects on time and within budget. Project management methodologies and techniques are employed to achieve these goals, such as planning, monitoring and controlling the project through its execution and so forth. Professional services managers are tasked with these responsibilities, which are outlined below. 1. Identify Project Stakeholders This systematic process involves distinguishing the people and organizations that are involved in the project or impacted by it. There are internal stakeholders, such as the project team, and external stakeholders, which can be clients, governmental agencies, partners and more. Using a stakeholder register or map can help identify the stakeholders and their level of involvement and interest in the project. 2. Write a Scope of Work Document The scope of work (SOW) document outlining how a project is executed. It provides legal projection for both the client and the professional services provider. A SOW is a thorough overview of the project’s execution and therefore includes many sections, which are detailed as follows. Work packages and work items: Planning tools used to break down large projects into smaller related tasks and are the smallest unito of a work breakdown structure (WBS) . Project Success Criteria: Measurable standards that define what a project needs to be considered successful by stakeholders. Deliverables: The products, services or results that are created throughout a project, whether tangible or intangible, as defined in the project plan. Milestones: They mark significant events in a project’s life cycle, such as delivering the project plan, ending on project phase and moving into another, etc. They help track progress and can be celebrated by the team as a reward for their hard work. Exclusions: These are items, tasks or work not included in the project scope, which help keep the project manageable. Reports: Project documentation that provides details on the project’s status , progress, costs and more. P ayment Terms: The conditions and schedules that outline how payments will be made for the work completed. 3. Identify Project Resource Requirements This is the process of determining what resources , such as people, equipment, raw materials, etc., are needed to complete the project on time and within budget. It also includes understanding how many resources are needed and when they’re needed to keep the project moving forward without interruptions. 4. Make a Project Estimate and Budget Use the work breakdown structure from the earlier step to list all the tasks required to complete the project. Then account for the resources needed to complete those tasks. Now, estimate the cost of all that work and the associated resources. The more accurate this forecast, which will inform the creation of the project budget, the more likely the project will be delivered without overruns in cost. 5. Create a Project Schedule The project schedule takes all the work that must be completed to execute the project and fits it between a start and end date on a timeline. All tasks are mapped, with a start and end date for each, any dependencies, which are tasks that can’t start or finish until another starts or finishes, are identified and milestones are added. Following this schedule leads to the project’s timely completion. However, like the budget and scope, the schedule is reviewed and revised as needed throughout the project. 6. Establish Communication and Reporting Guidelines With Clients The creation of a communication plan ensures that all stakeholders are informed about the project’s progress. The professional services manager also uses it to manage stakeholder expectations. Channels, schedules, roles and responsibilities are defined for communicating with stakeholders. Reports are generated throughout the project, delivered in more general terms for stakeholders and detailed for managers to help guide the project to a successful completion. 7. Define Change Management Guidelines Schedules, budgets and scope are reviewed and revised because plans will undoubtedly change throughout the project. That’s why change management is so important. Change management is the process of planning, implementing, monitoring and closing changes to the project constraints (limitations that a project must operate within to be successful) during its life cycle. Free Project Management Templates for Professional Services Project management for professional services requires tools to deliver an accurate budget, understanding the process of the service being delivered and defining the service that the client expects. All this can be done by using project management templates. We have over 100 free project management templates for Excel and Word that can be downloaded immediately from our site. They cover every phase of a project across multiple industries. Here are a few project management templates for professional services. Project Estimate Template For an accurate forecast of project cost, use this free project estimate template for Excel. The free template is set up to capture labor costs, consultant fees, prices of raw materials, software licenses, travel and more. Plus, there are columns to collect the budgeted cost and actual cost to better track if the project is keeping to its budget. Service Blueprint Template This free service blueprint template for Excel is a visual tool used by professional services firms to better understand the process related to the service they’re delivering. It shows dependencies, including those that are employee-facing and customer-facing, which leads to greater customer satisfaction. Service-Level Agreement Template Use this free service-level agreement template for Word to define the level of service expected from the professional services firm. It also sets the metrics that will be used to measure the service and any remedies that will be applied if those service levels are not achieved. It is a legally binding contract between the vendor and their client. ProjectManager Is Project Management Software for Professional Services All of the above free templates are useful, but only to a point. The budget template can help estimate costs, but it falls short of managing a budget. The other templates define the relationship between the professional services firm and their client, but project management software for professional services is needed to plan, manage and track that work to ensure that the project is delivered successfully. ProjectManager is award-winning project and portfolio management software that can manage multiple projects in real time, allocating resources among them efficiently and effectively as well as monitoring and controlling the work to ensure it’s delivered on time and within budget. Allocate Resources and Monitor Utilization With Real-Time Data Our software seamlessly integrates project planning and resource management with project portfolio management features. Users have visibility into the team’s workload and can assign them based on availability. The latter is set up when onboarding the team. Each team member’s availability can be set to capture PTO, vacation and global holidays, which streamlines assigning them to tasks. As for the former, managers can view their resource utilization on color-coded workload charts and if someone is overbooked, balance the team’s workload from that chart to keep everyone working at capacity. Monitor Project Progress, Time and Costs and Make Reports in Minutes There are multiple tools for monitoring projects. Labor costs can be tracked with our secure timesheets that also show how far each team member has gotten in completing their tasks. For a high-level overview of one or all projects being managed toggle over to the real-time dashboard. It automatically collects live data on tasks, progress, workload, costs and more key performance indicators (KPIs) and managers can create guest accounts for clients to have access and not edit privileges. Create in-depth, customizable reports in a keystroke that can be filtered to show general information to clients or the detailed data managers need to steer the project safely to completion. There are reports on project and portfolio status, timesheets, workload, variance and more. Related Service Management Content Project management for professional services is but one part of the larger whole that is service management. For those interested in going deeper into the topic, there are plenty of opportunities. We publish weekly blogs, guides, ebooks, tutorial videos and, of course, free templates. Here are a few of the more recent pieces we’ve posted on service management. Field Service Management: Key Areas, Challenges & Tools What Is a Service-Level Agreement? (Example & Templates Included) Client Management: How to Win and Retain Clients ProjectManager is online project and portfolio management software that connects teams whether they’re in the office or out in the field. They can share files, comment at the task level and stay up to date with email and in-app notifications. Get started with ProjectManager today for free. Deliver your projects on time and on budget Start planning your projects. Cloudinary Pricing Tiers & Costs A complete overview of Cloudinary pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison. Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent , read our review methodology , and tell us about any tools we missed. Cloudinary is digital asset management (DAM) software that offers multiple pricing tiers and plans, typically on a subscription basis. Project managers use Cloudinary to efficiently manage, optimize, and deliver media assets. Cloudinary’s pricing structure is more flexible than its competitors, offering good value. This guide covers everything you need to know about Cloudinary pricing, plans, and costs to make an informed purchase decision confidently. How Much Does Cloudinary Cost? Cloudinary’s paid plans start from $89 monthly and go up to $224 monthly. A free version is best suited for small projects or individual developers who need basic image and video management capabilities. Additionally, Cloudinary offers a custom pricing tier for enterprise or other specific business types, including enhanced features, security, support, and services tailored to meet the organization's needs. Cloudinary Plans & Pricing Tiers Here's an overview of the available Cloudinary plans: Free $0/month 3 Users / 1 Account, 25 monthly credits, Upload widget, API, and search, Remote fetch, auto-backup, and revision tracking, Image and video transformations, Video transcoding and adaptive streaming, High-performance delivery through a CDN, Support — forums, tickets, and email, Access to free add-ons Plus $89/month 3 Users / 2 Accounts, 225 monthly credits, Backup to your own S3 bucket, Auto-tagging based search, Access to free and paid add-ons, Expedited support, Allowlist/Blocklist asset access, Video Bandwidth Boost 2:1, Role-based multi-user administration Advanced $224/month 5 Users / 3 Accounts, 600 monthly credits, Custom domain (CNAME) support, Optional HTTPS SSL Certificate, Authentication Options, All Plus features Enterprise Upon request Custom Users / Accounts, Custom monthly credits, Security and compliance review, Multi-CDN and enterprise-grade infrastructure, Enterprise SLAs and support, Designated customer success manager, Custom contracts and invoicing, User management (SSO, provisioning API), All Advanced features Let’s break down the available Cloudinary plans a bit further: Cloudinary Free Plan Ideal for individual developers and small projects, this plan allows users to explore Cloudinary's core features, such as image and video transformations, video transcoding, and high-performance delivery through a CDN. It supports up to three users and one account with 25 monthly credits. However, the plan is limited by the number of users and monthly credits. Cloudinary Plus Plan This plan is designed for small to medium-sized businesses and extends digital media capabilities for websites and apps. It includes auto-tagging-based search, expedited support, and role-based multi-user administration. It supports 3 users and two accounts with 225 monthly credits. Limitations include the number of users and accounts. Cloudinary Advanced Plan This plan is suitable for larger businesses needing advanced features. It supports engaging visual experiences with custom domain support, optional HTTPS SSL certificates, and authentication options. It supports five users and 3 accounts with 600 monthly credits. Limitations include the number of users and accounts. Cloudinary Enterprise Plan For organizations requiring digital media at scale, this plan includes enhanced features, security, support, and services like multi-CDN infrastructure, enterprise SLAs, and a designated customer success manager. It offers custom user and account limits based on specific needs. Limitations are based on custom agreements and particular requirements. Cloudinary Pricing Vs. Competitors Cloudinary's pricing is generally considered average compared to other Digital Asset Management (DAM) software. It offers multiple pricing tiers: Free, Plus, Advanced, and Enterprise. Each plan includes a range of features such as image and video transformations, high-performance delivery through a CDN, and various levels of support. Integrations and advanced features like auto-tagging and custom domain support are available in higher-tier plans. Security safeguards, including enterprise-grade infrastructure and compliance reviews, are provided in the Enterprise plan. Comparison Chart: Cloudinary vs. Alternatives How does Cloudinary pricing compare to other digital asset management (DAM) software? Here’s a comparison chart that breaks down the costs of other digital asset management (DAM) software side-by-side: Tools Price From $26/user/month (billed annually) + free plan available. From $15/user/month (billed annually) From $9.80/user/month, (min of 2 seats) From $9/user/month From $7/user/month From $4/user/month (billed annually) + free plan available From $9/user/month From $10/user/month From $35/user/month (min of 20 users) From $8/user/month (billed annually) Compare Software Specs Side by Side Use our comparison chart to review and evaluate software specs side-by-side. Alternatives to Cloudinary Cloudinary is a solid digital asset management (DAM) software, but many other options exist. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution better suited to your needs. If you’re looking for alternative digital asset management (DAM) software options to Cloudinary , here are a few worth checking out: 1. ImageKit — Best for automated image and video delivery 2. Gumlet — Best for video-first businesses 3. Canto — Best for centralized digital asset management 4. Uploadcare — Best for integrated file handling 5. Sirv — Best for dynamic imaging and 360 spins 6. Acquia DAM — Best for marketing content operations 7. Cloudimage — Best for on-the-fly image optimization 8. Filestack — Best for file uploading and API integration 9. Imgix — Best for real-time image optimization 10. Piio — Best for image loading speed improvements Get free help from our project management software advisors to find your match. How To Choose The Right Cloudinary Plan When deciding which Cloudinary plan to use, you’ll want to consider each plan's added value and potential drawbacks. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options: Cloudinary Scalability and Team Size Evaluating Cloudinary's scalability is crucial for aligning with your team’s size and growth. The Free plan supports up to 3 users for small teams or startups and offers essential features like image and video transformations. Medium-sized teams might opt for the Plus plan at $89 per month, which includes role-based multi-user administration for 3 users and two accounts. Larger teams or enterprises should consider the Advanced or Enterprise plans, which offer enhanced features and support for up to 5 users and 3 accounts, with custom options available for extensive needs. Need expert help selecting the right tool? With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice. Industry-Specific Cloudinary Features Evaluating if Cloudinary meets your industry needs is one way to ensure you select the right tool for your team’s needs. Cloudinary offers features tailored to various sectors, such as AI-based content analysis for e-commerce, dynamic video and image transformations for media and entertainment, content management, managed storage and plans tailored to file size requirements, and role-based user management for nonprofits. These features enhance team collaboration and improve workflows. For instance, AI-powered automatic tagging simplifies asset searches, and advanced search capabilities allow for precise filtering. These features are available across different plans, from free to enterprise, ensuring scalability for your team. Cloudinary Integration Capabilities Connecting your Digital Asset Management (DAM) software to your existing tech stack is helpful for ensuring smooth workflows and efficient asset management. Cloudinary offers a variety of native integrations, including Adobe Creative Cloud, Akeneo, commerce tools, Magento, Salesforce, Shopify, and WordPress. Additionally, Cloudinary supports third-party integration tools like Zapier, enabling you to automate tasks and connect with numerous other applications. Cloudinary provides APIs for custom needs, allowing your team to build tailored integrations that fit specific requirements. Cloudinary Security Safeguards When choosing a Cloudinary plan, consider the security features included. The Free plan offers basic security with high-performance delivery through a CDN and support via forums, tickets, and email. The Plus plan adds features like backup to your S3 bucket, auto-tagging-based search, and expedited support. The Advanced plan includes custom domain (CNAME) support, an optional HTTPS SSL certificate, and authentication options. The Enterprise plan provides the highest level of security with security and compliance reviews, multi-CDN infrastructure, and enterprise SLAs and support. Cloudinary Pricing FAQs Here are answers to a few common questions about Cloudinary pricing: What additional costs should I anticipate with Cloudinary? In addition to the base pricing plans, users may incur additional charges for: Extra cloud storage: If you exceed the storage limits of your plan. Additional credits: If you use more than the allocated monthly credits. Paid add-ons: The base plan does not include Certain features and services. Expedited support: Available for higher-tier plans or as an add-on. Are there any discounts or promotions available for Cloudinary? Cloudinary offers discounts for annual subscriptions. For example, the Plus plan costs $99 per month if billed monthly but $89 per month if billed annually. Users can access these discounts by selecting the yearly billing option during the subscription process. How often does Cloudinary change its pricing structure? Cloudinary does not frequently change its pricing structure. The last significant update was not specified on its website. Users are encouraged to check the pricing page regularly or subscribe to updates for any changes to their Cloudinary account pricing. Is there a minimum contract length for Cloudinary plans? Cloudinary does not require a minimum contract length for its monthly plans, allowing users to cancel at any time. However, if you opt for an annual plan to take advantage of the discount, you’ll be committed for the full year, with payments typically required upfront. Can I upgrade or downgrade my Cloudinary plan at any time? Yes, you can upgrade or downgrade your Cloudinary plan at any time. When upgrading, the new plan’s features and limits will be available immediately, and you’ll be billed for the prorated difference. If downgrading, the changes will take effect at the start of the next billing cycle. Does Cloudinary offer a refund if I cancel my plan? Cloudinary does not typically offer refunds for the unused portion of a billing period if you cancel a plan. However, if you have an annual subscription and cancel within the first 30 days, you may be eligible for a partial refund. It’s best to review the terms or contact Cloudinary’s support for specific refund policies. Is Cloudinary Good Value? Cloudinary offers significant value for businesses that need a flexible digital asset management solution, especially those in media-heavy industries like e-commerce, publishing, and marketing. The platform's ease of use and extensive features, such as automatic image optimization, responsive design, and video management, make it a versatile tool for managing and delivering digital content. The pricing model is competitive, considering the advanced functionality and integrations with popular platforms like WordPress, Shopify, and Adobe Creative Cloud. The user interface is intuitive, and the onboarding process is straightforward, reducing new users' learning curve. Additionally, Cloudinary's support is responsive and knowledgeable, which is crucial for resolving issues quickly. Companies that require high-quality media delivery and efficient asset management will find Cloudinary particularly beneficial. Verdict: Cloudinary is a valuable investment for businesses that need advanced digital asset management capabilities and seamless media delivery. Visit VENDOR’s Website Want to learn more about VENDOR? Check out their site for additional information. From $89/month (billed annually for 3 users) Free plan available What’s Next? Want to connect with other digital project managers to share resources and best practices? Join our membership community and get access to 100+ templates, samples, and examples, and connect with 100s of other digital project managers in Slack. Meet The World’s Best Management Consulting Firms 2024 Share to Facebook Share to Twitter Share to Linkedin Accenture consultants work in the Chicago office overlooking the city's skyline It’s often been said that the only constant in life—and in business—is change. And while this can be unsettling for companies, change has consistently led to growth for the management consulting industry. Whether companies are seeking to downsize, expand, rebrand or enhance AI capabilities, businesses often need help from external advisors, particularly those with highly technical skills or niche expertise. As a result, consultants have never been busier. Alicia Pittman, managing director, senior partner and global people chair at Boston Consulting Group (BCG), says that many businesses coming out of turbulent times post pandemic are seeking large-scale change. “A lot of clients are looking soup to nuts, and asking, ‘How do we accelerate this company to the next chapter?’” The answer, according to Pittman, is to join forces with the right consulting team. In the case of BCG, when their consultants take on a project, they don’t just drop in, make some fixes and leave. Rather, the consultants take time listening to the needs of their clients, customizing strategies together, and guiding executives and staff on how to implement them. BCG’s philosophy, says Pittman: “We don’t work on clients, we work with clients.” This approach has apparently served BCG well; for the third straight year it ranked as one of the most recommended firms in our list of the World’s Best Management Consulting Firms . The ranking, created in partnership with market research firm Statista , is based on three national surveys of consultants (partners and managers at consulting firms) and clients (executives) in the United States, the United Kingdom, and Germany; as well as a global survey of 8,500 consultants and clients in 29 countries across all continents. Survey respondents were asked which consulting firms they would recommend within 13 industries (such as construction and healthcare) and 14 functional areas (such as digital transformation and organization management), for a total of 27 categories; those with the most recommendations were included in our list and awarded a star rating. Firms in the top 10% (very frequently recommended) received 5 stars, firms between the top 10% and 40% (frequently recommended) received 4 stars, and all others with a sufficient number of recommendations received 3 stars. In addition to the consulting firms, survey respondents were also able to recommend consulting networks, which aggregate large numbers of independent consultants and facilitate their connection with potential clients. Consulting networks were rated using the same method used to rate consulting firms. Ultimately, a total of 223 management consulting firms and nine consulting networks made this third annual list. (For more on the methodology, see below.) Eight firms on our list earned stars in all 27 categories, and they were the same top performers as last year. But this year, Accenture led that pack—bumping McKinsey & Company from the head of the list—with Accenture receiving 26 5-star ratings and one 4-star rating, while McKinsey received 24 5-star ratings and three 4-star ratings. For the second year in a row, Deloitte earned 25 5-star ratings and two 4-star ratings. The other five firms that received stars in all 27 categories (specifically, 4- and 5-star ratings) were Boston Consulting Group (BCG) , Bain & Company , KPMG , PricewaterhouseCoopers (PwC) and EY . One of the top priorities for clients across every industry this year, says Muqsit Ashraf, group chief executive of Accenture Strategy, is to reinvent their organization’s generative AI, “impacting everyone from the C-suite to frontline workers.” To do this, Accenture teams advise companies on “building a digital core, transforming processes end to end, rethinking talent strategies, embedding responsible AI principles, and developing change management capabilities,” he says. Deloitte's global headquarters in London, England Another major focus for businesses around the world is sustainability, says Tamzen Isacsson, CEO of the Management Consultancies Association , a trade organization in the UK. Thus, consulting firms are not only guiding clients on sustainable strategies for their businesses, the consultants themselves are also walking the (carbon-free) walk. “The consulting industry previously had a big carbon footprint in terms of travel,” says Isacsson. Post pandemic, however, consultants have radically revamped the way they work with clients, often traveling much less and instead offering a blend of remote time and face-to-face time. New norms for remote and digital work arrangements have also made it easier for businesses to work with expert consultants in any country—and there are a growing number of consulting networks facilitating these connections. One such network, Malt —which received high marks in our rankings—has built an online community of more than 700,000 freelance consultants and more than 70,000 clients. The AI-powered platform serves as a matchmaker of sorts, allowing consultants to find projects that suit their skills and interests while offering clients the ability to find consultants with the specific expertise needed. Malt , which operates in eight countries in Europe and the United Arab Emirates, vets the freelancers, makes sure they are compliant with tax regulations and certified to work where the client is located, and provides tools that help both consultants and clients find matches. Pascal Schäfer, Malt’s head of freelance community and project partnering, says that clients usually come to the platform knowing exactly what they are looking for, and it’s often a consultant with very specific expertise that most companies would not employ on staff. “We can help them to find someone with exactly that skillset or that combination of experience in the country they need,” he says. “The platform suggests potential candidates based on their experience and hard skills but then we add the human touch,” says Schäfer, noting that Malt proposes three to five candidates to the client—also considering interpersonal skills and price—and the client can choose which candidates they’d like to meet. Malt arranges a call for both parties to talk on their own or with a Malt advisor. When a match is made, clients then hire and pay the consultant through the platform, providing security and stability for all involved. For executives in search of their own great match—whether through a consulting network, a boutique consulting company or a multinational firm— click here for the full list of the World’s Best Consulting Firms . Methodology The World’s Best Consulting Firms 2024, created in partnership with market research firm Statista , is based on three national surveys of consultants (partners and managers at consulting firms) and clients (executives) in the United States, the United Kingdom, and Germany; as well as a global survey of 8,500 consultants and clients in 29 countries across all continents. Survey respondents were asked which consulting firms they would recommend; firms were eligible if they had active offices in at least three of the following regions: Africa, Asia, Australia and Oceania, Europe, the Middle East, North America and South America. The firms were recommended within 13 industries (such as technology, financial services and healthcare) and 14 functional areas (such as M&A, marketing and sustainability); those with the most recommendations were included in our list and awarded a star rating. Firms in the top 10% (very frequently recommended) received 5 stars, firms between the top 10% and 40% (frequently recommended) received 4 stars, and all others with a sufficient number of recommendations received 3 stars. In addition to the consulting firms, survey respondents were also able to recommend consulting networks, which aggregate large numbers of independent consultants and facilitate their connection with potential clients. The networks enable consultants to match with projects that suit their skills and interests, while affording clients the ability to match with consultants offering the specific expertise needed. For this list, the method used to rate consulting firms was also used to rate consulting networks. Ultimately, a total of 223 management consulting firms and nine consulting networks made the list. As with all Forbes lists, companies pay no fee to participate or be selected. To read more about how we make these lists , click here. For questions about this list, please email listdesk [at] forbes.com. Forbes/Statista Editorial Standards Reprints & Permissions Join The Conversation One Community. Many Voices. Create a free account to share your thoughts.  Forbes Community Guidelines Our community is about connecting people through open and thoughtful conversations. We want our readers to share their views and exchange ideas and facts in a safe space. In order to do so, please follow the posting rules in our site's  Terms of Service.   We've summarized some of those key rules below. Simply put, keep it civil. 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Please read the full list of posting rules found in our site's  Terms of Service. Samantha Putterman, PolitiFact Samantha Putterman, PolitiFact Leave your feedback Copy URL https://www.pbs.org/newshour/politics/fact-checking-warnings-from-democrats-about-project-2025-and-donald-trump Fact-checking warnings from Democrats about Project 2025 and Donald Trump This fact check originally appeared on PolitiFact . Project 2025 has a starring role in this week’s Democratic National Convention. And it was front and center on Night 1. WATCH: Hauling large copy of Project 2025, Michigan state Sen. McMorrow speaks at 2024 DNC “This is Project 2025,” Michigan state Sen. Mallory McMorrow, D-Royal Oak, said as she laid a hardbound copy of the 900-page document on the lectern. “Over the next four nights, you are going to hear a lot about what is in this 900-page document. Why? Because this is the Republican blueprint for a second Trump term.” Vice President Kamala Harris, the Democratic presidential nominee, has warned Americans about “Trump’s Project 2025” agenda — even though former President Donald Trump doesn’t claim the conservative presidential transition document. “Donald Trump wants to take our country backward,” Harris said July 23 in Milwaukee. “He and his extreme Project 2025 agenda will weaken the middle class. Like, we know we got to take this seriously, and can you believe they put that thing in writing?” Minnesota Gov. Tim Walz, Harris’ running mate, has joined in on the talking point. “Don’t believe (Trump) when he’s playing dumb about this Project 2025. He knows exactly what it’ll do,” Walz said Aug. 9 in Glendale, Arizona. Trump’s campaign has worked to build distance from the project, which the Heritage Foundation, a conservative think tank, led with contributions from dozens of conservative groups. Much of the plan calls for extensive executive-branch overhauls and draws on both long-standing conservative principles, such as tax cuts, and more recent culture war issues. It lays out recommendations for disbanding the Commerce and Education departments, eliminating certain climate protections and consolidating more power to the president. Project 2025 offers a sweeping vision for a Republican-led executive branch, and some of its policies mirror Trump’s 2024 agenda, But Harris and her presidential campaign have at times gone too far in describing what the project calls for and how closely the plans overlap with Trump’s campaign. PolitiFact researched Harris’ warnings about how the plan would affect reproductive rights, federal entitlement programs and education, just as we did for President Joe Biden’s Project 2025 rhetoric. Here’s what the project does and doesn’t call for, and how it squares with Trump’s positions. Are Trump and Project 2025 connected? To distance himself from Project 2025 amid the Democratic attacks, Trump wrote on Truth Social that he “knows nothing” about it and has “no idea” who is in charge of it. (CNN identified at least 140 former advisers from the Trump administration who have been involved.) The Heritage Foundation sought contributions from more than 100 conservative organizations for its policy vision for the next Republican presidency, which was published in 2023. Project 2025 is now winding down some of its policy operations, and director Paul Dans, a former Trump administration official, is stepping down, The Washington Post reported July 30. Trump campaign managers Susie Wiles and Chris LaCivita denounced the document. WATCH: A look at the Project 2025 plan to reshape government and Trump’s links to its authors However, Project 2025 contributors include a number of high-ranking officials from Trump’s first administration, including former White House adviser Peter Navarro and former Housing and Urban Development Secretary Ben Carson. A recently released recording of Russell Vought, a Project 2025 author and the former director of Trump’s Office of Management and Budget, showed Vought saying Trump’s “very supportive of what we do.” He said Trump was only distancing himself because Democrats were making a bogeyman out of the document. Project 2025 wouldn’t ban abortion outright, but would curtail access The Harris campaign shared a graphic on X that claimed “Trump’s Project 2025 plan for workers” would “go after birth control and ban abortion nationwide.” The plan doesn’t call to ban abortion nationwide, though its recommendations could curtail some contraceptives and limit abortion access. What’s known about Trump’s abortion agenda neither lines up with Harris’ description nor Project 2025’s wish list. Project 2025 says the Department of Health and Human Services Department should “return to being known as the Department of Life by explicitly rejecting the notion that abortion is health care.” It recommends that the Food and Drug Administration reverse its 2000 approval of mifepristone, the first pill taken in a two-drug regimen for a medication abortion. Medication is the most common form of abortion in the U.S. — accounting for around 63 percent in 2023. If mifepristone were to remain approved, Project 2025 recommends new rules, such as cutting its use from 10 weeks into pregnancy to seven. It would have to be provided to patients in person — part of the group’s efforts to limit access to the drug by mail. In June, the U.S. Supreme Court rejected a legal challenge to mifepristone’s FDA approval over procedural grounds. WATCH: Trump’s plans for health care and reproductive rights if he returns to White House The manual also calls for the Justice Department to enforce the 1873 Comstock Act on mifepristone, which bans the mailing of “obscene” materials. Abortion access supporters fear that a strict interpretation of the law could go further to ban mailing the materials used in procedural abortions, such as surgical instruments and equipment. The plan proposes withholding federal money from states that don’t report to the Centers for Disease Control and Prevention how many abortions take place within their borders. The plan also would prohibit abortion providers, such as Planned Parenthood, from receiving Medicaid funds. It also calls for the Department of Health and Human Services to ensure that the training of medical professionals, including doctors and nurses, omits abortion training. The document says some forms of emergency contraception — particularly Ella, a pill that can be taken within five days of unprotected sex to prevent pregnancy — should be excluded from no-cost coverage. The Affordable Care Act requires most private health insurers to cover recommended preventive services, which involves a range of birth control methods, including emergency contraception. Trump has recently said states should decide abortion regulations and that he wouldn’t block access to contraceptives. Trump said during his June 27 debate with Biden that he wouldn’t ban mifepristone after the Supreme Court “approved” it. But the court rejected the lawsuit based on standing, not the case’s merits. He has not weighed in on the Comstock Act or said whether he supports it being used to block abortion medication, or other kinds of abortions. Project 2025 doesn’t call for cutting Social Security, but proposes some changes to Medicare “When you read (Project 2025),” Harris told a crowd July 23 in Wisconsin, “you will see, Donald Trump intends to cut Social Security and Medicare.” The Project 2025 document does not call for Social Security cuts. None of its 10 references to Social Security addresses plans for cutting the program. Harris also misleads about Trump’s Social Security views. In his earlier campaigns and before he was a politician, Trump said about a half-dozen times that he’s open to major overhauls of Social Security, including cuts and privatization. More recently, in a March 2024 CNBC interview, Trump said of entitlement programs such as Social Security, “There’s a lot you can do in terms of entitlements, in terms of cutting.” However, he quickly walked that statement back, and his CNBC comment stands at odds with essentially everything else Trump has said during the 2024 presidential campaign. Trump’s campaign website says that not “a single penny” should be cut from Social Security. We rated Harris’ claim that Trump intends to cut Social Security Mostly False. Project 2025 does propose changes to Medicare, including making Medicare Advantage, the private insurance offering in Medicare, the “default” enrollment option. Unlike Original Medicare, Medicare Advantage plans have provider networks and can also require prior authorization, meaning that the plan can approve or deny certain services. Original Medicare plans don’t have prior authorization requirements. The manual also calls for repealing health policies enacted under Biden, such as the Inflation Reduction Act. The law enabled Medicare to negotiate with drugmakers for the first time in history, and recently resulted in an agreement with drug companies to lower the prices of 10 expensive prescriptions for Medicare enrollees. Trump, however, has said repeatedly during the 2024 presidential campaign that he will not cut Medicare. Project 2025 would eliminate the Education Department, which Trump supports The Harris campaign said Project 2025 would “eliminate the U.S. Department of Education” — and that’s accurate. Project 2025 says federal education policy “should be limited and, ultimately, the federal Department of Education should be eliminated.” The plan scales back the federal government’s role in education policy and devolves the functions that remain to other agencies. Aside from eliminating the department, the project also proposes scrapping the Biden administration’s Title IX revision, which prohibits discrimination based on sexual orientation and gender identity. It also would let states opt out of federal education programs and calls for passing a federal parents’ bill of rights similar to ones passed in some Republican-led state legislatures. Republicans, including Trump, have pledged to close the department, which gained its status in 1979 within Democratic President Jimmy Carter’s presidential Cabinet. In one of his Agenda 47 policy videos, Trump promised to close the department and “to send all education work and needs back to the states.” Eliminating the department would have to go through Congress. What Project 2025, Trump would do on overtime pay In the graphic, the Harris campaign says Project 2025 allows “employers to stop paying workers for overtime work.” The plan doesn’t call for banning overtime wages. It recommends changes to some Occupational Safety and Health Administration, or OSHA, regulations and to overtime rules. Some changes, if enacted, could result in some people losing overtime protections, experts told us. The document proposes that the Labor Department maintain an overtime threshold “that does not punish businesses in lower-cost regions (e.g., the southeast United States).” This threshold is the amount of money executive, administrative or professional employees need to make for an employer to exempt them from overtime pay under the Fair Labor Standards Act. In 2019, the Trump’s administration finalized a rule that expanded overtime pay eligibility to most salaried workers earning less than about $35,568, which it said made about 1.3 million more workers eligible for overtime pay. The Trump-era threshold is high enough to cover most line workers in lower-cost regions, Project 2025 said. The Biden administration raised that threshold to $43,888 beginning July 1, and that will rise to $58,656 on Jan. 1, 2025. That would grant overtime eligibility to about 4 million workers, the Labor Department said. It’s unclear how many workers Project 2025’s proposal to return to the Trump-era overtime threshold in some parts of the country would affect, but experts said some would presumably lose the right to overtime wages. Other overtime proposals in Project 2025’s plan include allowing some workers to choose to accumulate paid time off instead of overtime pay, or to work more hours in one week and fewer in the next, rather than receive overtime. Trump’s past with overtime pay is complicated. In 2016, the Obama administration said it would raise the overtime to salaried workers earning less than $47,476 a year, about double the exemption level set in 2004 of $23,660 a year. But when a judge blocked the Obama rule, the Trump administration didn’t challenge the court ruling. Instead it set its own overtime threshold, which raised the amount, but by less than Obama. 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Meet The World's Best Management Consulting Firms 2024 This approach has apparently served BCG well; for the third straight year it ranked as one of the most recommended firms in our list of the World's Best Management Consulting Firms.The ranking ... Fact-checking warnings from Democrats about Project 2025 and ... A recently released recording of Russell Vought, a Project 2025 author and the former director of Trump's Office of Management and Budget, showed Vought saying Trump's "very supportive of ... PDF Office of Inspector General According to ML-2 project management, they have a positive relationship with echtel [s current project management and maintaining this relationship is in the best interest of the project. Moving forward, some NASA procurement officials believe a conversion is still possible as the construction phase continues. ML-2 project management noted that ... assignment essay homework paper phd report resume review speech thesis