presentation views definition

Understanding Presenter View in PowerPoint: A Deep Dive Guide

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

• 2003 : Introduction of a basic Presenter View with slides and notes.
• 2007 : Enhanced screen setup with better dual-monitor support.
• 2010 : Introduction of slide zoom and laser pointer features.
• 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

• This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
• The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
• Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
• Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
• Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

• Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
• Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
• Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
• Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
• There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

• Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
• At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
• Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
• If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
• Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
• Next Slide Preview : Gives a preview of what’s coming next.
• Speaker Notes : Displays your notes for the current slide.
• Slide Navigation : Use this to jump to a specific slide.
• Annotation Tools : Highlight or draw on your slides in real-time.
• Timer : Keeps track of how long you’ve been presenting.
• You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

• Smooth Transitions : Eliminates awkward pauses between slides.
• Improved Pacing : Know when to speed up or slow down based on upcoming content.
• Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

• Bold the crucial points to ensure they stand out.
• Use concise bullet points for easier and quicker reading.
• Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

• Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

• Use contrasting colors to ensure visibility.
• Don’t overdo it; the aim is to emphasize, not to overwhelm.
• Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

• Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

• Connect your computer to the projector or external display.
• Launch PowerPoint and open your presentation.
• Go to the Slide Show tab and select Set Up Slide Show .
• In the pop-up, ensure Browsed by an individual (window) is selected.
• Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

• Within Presenter View, hover over the bottom to reveal the toolbar.
• Click on the gear icon to adjust settings.
• Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

• Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

• Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

• Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

• Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

• Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

• Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

• Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

• Go to the Transitions tab.
• Browse and select your preferred effect.
• Adjust the transition duration if needed.
• Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

• Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

• Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

• Navigate to the Insert tab.
• Choose Video or Audio and select your file.
• Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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How to Use Presenter View in PowerPoint

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• You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
• Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
• Speaker’s notes are shown in large, clear type so that you can use them as a script for your presentation.
• You can temporarily black out the screen during a presentation and then resume where you left off. This can come in handy during breaks or question and answer periods.

Start Presenter View

• Click the Options button.

The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.

Command Buttons

At the top of the Presenter view, there are command buttons.

• Show Taskbar : Show or hide the Windows taskbar.
• Display Settings : When projecting, swap which display shows the presenter view or duplicate the slide show on both screens.
• End the Slide Show : Return to Normal view.

The timer is located at the top-left corner of the current slide. It keeps track of how long Presenter view has been running.

• Click the Pause button to temporarily stop the timer.

The Notes pane gives you a large look at any notes added to the slide. In Presenter view, you have the flexibility to change the display size.

End Presenter View

You can close Presenter view without ending the presentation entirely.

• Click the Options menu.

You return to the regular slide show view.

To close Presenter View and end the presentation, just press Esc .

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Present Better with PowerPoint Presenter View: Tips & Tricks

The PowerPoint presenter view is the ideal tool for your presentation. The PowerPoint presenter view is the ideal tool for your presentation. It allows you to display your speaker notes and slides on your computer while presenting. Meanwhile, your audience will see the presentation without your notes on another screen or projector.

What is PowerPoint presenter view?

The PowerPoint presenter view is a presentation mode that allows presenters to see a preview of the next slides as well as their speaker notes. The advantage of this mode is that your audience will only see the current slide and nothing else.

PowerPoint presenter view: advantages

Presenter view offers a number of features that can help you streamline and improve the flow of your presentations:

1. You can add notes to each slide. This gives you more freedom and you won’t have to struggle with clumsy index cards. You can individually design the notes for each slide and, when you switch slides, you’ll see that slide’s notes as well.

2. You always see the current slide number (e.g., slide 5 of 13). That way, you can begin preparing for the next slide. You receive an overview of the entire presentation throughout.

3. A preview image on the side of your presentation always shows you the next slide.

4. A timer notifies you of how much time has elapsed. This is especially helpful if you have a limited amount of time to present.

5. You can use the pen tools to mark, highlight and augment your slide content . These freehand markups can even be saved afterwards.

6. You can view a thumbnail overview of all your presentation slides. This lets you choose slides freely and jump from slide to slide.

7. You can use the magnifying glass to enlarge individual sections of the current slide. The virtual laser pointer allows you to highlight specific points .

8. During breaks and discussions, you can fade to a black screen and don’t have to turn off the projector. This allows you to restart the presentation in less time.

How to set up PowerPoint presenter view with a projector 

PowerPoint presenter view requires two separate monitors. This often includes a projector. Here’s how to properly set up a projector:

1. Connect your laptop to the projector. Make sure the laptop isn’t switched on.

2. When you turn on the laptop, the projector will recognize it as a second screen.

3. When you start Microsoft PowerPoint, you should see the same image on both screens.

4. Now press the Windows + P key combination and then select Extend . Click on the check mark to the right of Presenter View in the Slide Show tab.

5. You’ll now see the different views on your two monitors. As the presenter, you’ll see the presenter view while your audience will see the current slide.

6. Normally, presenter view is automatically displayed on the correct monitor (namely, yours). If it still appears on the audience screen, set it to Primary Monitor in the Monitor drop-down menu. Presenter view should now run on your monitor.

How to disable PowerPoint presenter view  

To disable presenter view during your presentation, simply uncheck the Presenter View box in the Slide Show tab.

Tips for optimal use of the PowerPoint speaker view

1. practicing the presentation in advance.

If you want to use this tool effectively, you should be confident in using it . Therefore, test it extensively beforehand to be able to confidently operate the tool when it matters. In addition, also go through your presentation whilst projecting the speaker view. This way you can guarantee a more fluent presentation and fill in missing or insufficient notes.

2. Designing effective presentation notes

To ensure your notes are effective, keep them concise and to the point so you can access them quickly and easily during the presentation. Avoid long paragraphs and instead focus on bullet points that summarize the main ideas and important details .

By highlighting key terms or using abbreviations , you can make your notes easier to read. Your notes should also be large enough. To adjust the size of notes and previews, simply drag the edges of the relevant elements until they reach the desired size.

Be sure to structure your notes well to support the flow of your presentation and ensure a smooth transition between slides.

3. Managing time and breaks during the presentation

The integrated timeline allows you to always keep track of time during the presentation. To make the best use of your time, it is important to plan your presentation carefully and include breaks, if necessary, to give your audience time to process the information.

Be sure to use pauses deliberately, for example, to answer questions or emphasize important points. Also use the time display to keep track of your presentation speed so you don’t speak too fast or too slow to keep your audience’s attention.

This way, you guarantee a well-structured and engaging presentation that is both informative and enjoyable for your audience.

4. Integration of interactive elements

It’s no secret that interactivity in presentations helps keep the audience’s attention . Speaker View in PowerPoint offers the possibility to insert media and interactive elements into your presentation to make it more visually appealing and interesting.

For example, you can integrate videos, audio clips, animations, and interactive polls . Use the Speaker View to control the flow of media playback and make sure everything works smoothly.

For more ideas on how to make your presentations interactive, see the article “ Interactive presentations “.

5. Updating slides

PowerPoint presenter view allows you to update slides during your presentation. Dies This is really useful if you’ re in a team working on your presentation and changes are still being made, possibly right up to the last minute. To activate this setting, go to Set Up Slide Show from the Slide Show tab and select Keep slides updated .

Pro tip: Use shortcuts during your presentation

Shortcuts are keyboard combinations that allow you to quickly access certain PowerPoint functions. Here are five useful shortcuts which can simplify your presentations, especially in presenter view:

• Fade to the next slide by pressing the Enter key or the right or down arrow keys .
• To go back to the previous slide, press either the up or left arrow key .
• To jump to the last slide of your presentation, press the End key .
• If you want to skip slides during your presentation, press the slide number on your keyboard + Enter .
• To make your screen appear white or black, select either W or the comma key for a white screen and B or the period key for a black screen . These functions can be especially helpful when you want to make sure that the audience’s entire attention is on you and not the screen.

For more useful shortcuts to make working with PowerPoint easier, feel free to check out our blog .

Use PowerPoint presenter view for better presentations

Presenter view makes it much easier for you to present and navigate your presentation. Thanks to many useful features, you can make your presentation more fluid and hold your audience’s attention.

Feel free to contact us at [email protected] with any questions about presenter view and PowerPoint in general. We’ll help you out.

Are you looking for visually supportive and professionally designed slide templates? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

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How to Work With Views in Microsoft PowerPoint

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The many views of PowerPoint will help you prepare for your big presentation. 

You're probably accustomed to views like Normal view. But in this tutorial, you'll learn more ways of working with your presentation such as Slide Sorter view, shown here:

Master PowerPoint Views

Here are the most popular views in PowerPoint:

• Normal View . The default PowerPoint workspace, which includes thumbnails for each slide and a larger view of a single slide in the center.
• Outline View . Shows your presentation in an outline style, which is great for reviewing content.
• Slide Sorter View . Perfect for reviewing the order of your slides and re-sequencing them.
• Reading View . An in-window preview of how your presentation will appear, including transitions and animations.

Need Help? Download Our eBook on Making Great Presentations (Free)

We also have a useful compliment to this tutorial. Quickly grab it before you read on. Download our FREE eBook:  The Complete Guide to Making Great Presentations . It'll help you write, design, and deliver the perfect presentation. 

How to Work With PowerPoint Views (Quick Video Tutorial)

PowerPoint is a great tool for creating presentations. Views allow you to make edits, reorders slides, edit notes, and work efficiently in PowerPoint. Learn how to use PowerPoint Views in this short video: 

Working With Microsoft PowerPoint Views

In the rest of this tutorial, I cover more details about the major views in PowerPoint for mastering your presentation files and how to get the most out of them. I also touch on more views you can use in PowerPoint as well.

The Bravo PowerPoint Template has over 50 unique slides. It has picture placeholders that make adding images to the slide easy. Plus, this template comes with icons and device mockups.

How to Change Views in PowerPoint

To change views, find the  View  button on PowerPoint's ribbon and click on it. Then, find the section on the left labeled  Presentation Views.  This tutorial will walk you through each of these views and how you can use them.

Now that you know how to switch views, let's find out more about the different PowerPoint views and why you should work through them while building a presentation.

 How to Use PowerPoint Normal View

Normal View is typically the default view for working in Microsoft PowerPoint. This is a general purpose, do-it-all view that you're likely accustomed to. You can think of it as the primary editing view in PowerPoint.

On the left side of PowerPoint's Normal View are thumbnails for each of the slides. You can click to switch between slides, and even drag and drop to reorder them right inside of the sidebar.

I use Normal View in PowerPoint as a starting point for my presentations. It's a general view for creating your presentations from. The stage area is used for building and styling your slides, and you can easily move to a different slides from the sidebar.

After I've spent time putting together my content, it might be time to rethink the sequence of the material. That's where Slide Sorter View comes into play.

Normal View is the default view in PowerPoint, but if you're working in another view you can switch back to Normal View in PowerPoint. Click on View in the PowerPoint ribbon. Then Click the Normal icon.

 Using PowerPoint Outline View

The Outline View in PowerPoint shows your presentation in a traditional, easy-to-read outline. This view puts your main points in the sidebar.

When you switch to Outline View , the sidebar changes its focus to the  content  of your slides. The sidebar doesn't show all the text from the slides, just the major points from your presentation. You can even double click in the sidebar on the outline text to update the slide itself.

I like to use Outline View to review the major points that my presentation should make. As I'm working in Outline View , I'm asking myself a few key questions, like: 

• Are my main ideas clear? 
• Do I focus on them, and not the details? 

Outline View is perfect for this purpose, as it leaves only your key points showing in the sidebar.

Slide Sorter View in PowerPoint

You've nailed down the content in Normal View , and now it's time to think about the order that you'll present your slides. 

Slide Sorter View is a helpful way to re-order the slides in your PowerPoint presentation. Click on Slide Sorter to enter into this view.

When you switch to Slide Sorter View , all your slides will be represented as thumbnails on the stage. You can even change the size of the slides by pulling the zoom slider and view your slides large enough to read their contents.

The great thing is that you can drag and drop these thumbnails to reorder your presentation. I'm often surprised by how much my presentations benefit from simple reordering of the slides.

There's a presentation principle called BLUF, or "bottom line up front." Basically, lead off with the most important point in your entire presentation. Your audience may not have the patience or attention span to follow multiple slides to a conclusion

When you switch to Slide Sorter View , it's a great time to apply the BLUF principle. Make sure that the bottom line (most important facts) are at the very beginning of the presentation. If you've buried the heart of the presentation deep in the slides, drag and drop the key slides closer to the front.

5.  PowerPoint Notes Page View

Speaker notes are one of my favorite PowerPoint tools. Instead of writing your notes down on notecards, you can add them to each slide. You can add speaker notes from either Normal View , or more easily in Notes Page View .

Best of all, these notes won't be viewable to your audience when presenting. You can either print note pages, or they'll be visible in Presentation View (more on that in a moment.)

When you're working in PowerPoint Notes Page View , you'll see the notes you've added to a slide underneath it. You can also double click in the box and add notes on the fly. This preview is what you'll see when you print your notes pages.

If you'd like to find out more about the power of speaker notes, check out this 60 second tutorial on how to use them to your advantage:

6.  When to Use Reading View

You've nailed the sequence, content, and speaker notes for your presentation. Now, it's time to review what your audience will see with PowerPoint Reading View .

Once you enter Reading View , your PowerPoint presentation will cover the entire window. You can use the arrow keys on your keyboard to switch slides. As you progress through the presentation, PowerPoint will play any transitions or animations that you've added to your slides.

Reading View should be your final step while preparing for your presentation in PowerPoint. I always go through each slide in my deck to make sure it appears exactly the way I expect.

To leave Reading View , press the Escape key on your keyboard. There's one more view worth checking out.

7. Presentation View in PowerPoint

Presentation View is what you'll use when sharing your PowerPoint slide deck with an audience. In practice, Presentation View is very similar to what you'll see in Reading View . Use Presentation View when you're ready to share.

One option worth checking out is Use Presenter View , which you can toggle on from the  Slide Show tab. Presenter View is great for dual display options, such as when you're using an external monitor. Your screen will show a preview of the slide, as well as the speaker notes and next slide.

Make Great Presentations (Free eBook Download)

We've got the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our eBook: The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter. 

Recap and Keep Learning

Think of the various PowerPoint views in this tutorial as different ways to view your presentation. Here's a possible workflow:

• Build your PowerPoint presentation in Normal View .
• Re-sequence the slides in Slide Sorter .
• Review content in Outline View .
• Preview the presentation in Reading View .

PowerPoint sometimes gets a bad rap as an ineffective tool, but when used correctly, it's great for building visual aids for your presentation. If you want to learn more about PowerPoint, check out the resources below:

• Envato Elements has over 350 templates for PowerPoint available for a flat rate with unlimited download.
• The PowerPoint in 60 Seconds series has a great selection of easy-to-learn skills for PowerPoint.
• If you want to learn more about how to build great-looking slides, check out  How to Get Started With Using SmartArt .

More PowerPoint Templates

As you experiment with PowerPoint views, you may be looking for other PowerPoint templates to work with. Here are some curated lists of templates:

The Top Source for PowerPoint Templates (With Unlimited Use)

Envato Elements is a top source for premium PowerPoint templates . It has more than just PowerPoint templates. It has many digital assets. They include images, audio, font, and more.

A subscription is a good value if you make PowerPoint presentations often. To become a subscriber, you need to pay a low monthly fee and have unlimited access to any digital asset you want.

Using a premium template saves you time because it's already mostly made. All you need to do is add your information and images. But if you’re a creative person and are worried that with a premium template, you won’t get to be creative, then don’t be. A good template is fully customizable. You can change the colors, font, or anything else you need.

Use a Premium PowerPoint Template in Your Next Project Today!

Now that you know more about the different views in PowerPoint. Knowing how to use the different views can help you fully use PowerPoint. If you use PowerPoint, try signing up for Envato Elements.

Editorial Note : This tutorial was originally published in March of 2017. It's been updated for accuracy with help from Sarah Joy.

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• MS Powerpoint 2010 Basics
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Presentation Views in Powerpoint 2010

PowerPoint supports multiple views to allow users to gain the maximum from the features available in the program. Each view supports a different set of functions and is designed accordingly.

PowerPoint views can be accessed from two locations.

Views can be accessed quickly from the bottom bar just to the left of the zoom settings.

Views can also be accessed from the Presentation Views section in the View ribbon

Here is a short description of the various views and their features.

Normal View

This is the default view in PowerPoint and this is primarily used to create and edit slides. You can create/ delete/ edit/ rearrange slides, add/ remove/ modify content and manipulate sections from this view.

Slide Sorter View

This view is primarily used to sort slides and rearrange them. This view is also ideal to add or remove sections as it presents the slides in a more compact manner making it easier to rearrange them.

Reading View

This view is new to PowerPoint 2010 and it was created mainly to review the slideshow without losing access to rest of the Windows applications. Typically, when you run the slideshow, the presentation takes up the entire screen so other applications cannot be accessed from the taskbar. In the reading view the taskbar is still available while viewing the slideshow which is convenient. You cannot make any modifications when on this view.

This is the traditional slideshow view available in all the earlier versions of PowerPoint. This view is used to run the slideshow during presentation.

PowerPoint Views

The six different powerpoint views.

There are 6 different views you can use to look at your PowerPoint presentation and each one has its advantages over the others. The default view in PowerPoint is normal view. This means that when you sart PowerPoint, and as lond as you don't change the view, you will be working in Normal View. There are two place to change to a different view: at the top of the left side panel and at the bottom of the workspace to the right (next to the zoom slider). OK, make that three, as you can also see the presentation views on teh View tab!

To change to Slides View or Outline view, click the corresponding tab at the top of the left side panel:

To change to any of the other PowerPoint view, use the small toolbar at the bottom:

Here is an explanation of how you should use the different views:

Most Popular Tutorials

Choose the right view for the task in PowerPoint

You can view your PowerPoint file in a variety of ways, depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.

You can find the different PowerPoint view options on the View tab, as shown below.

You can also find the most frequently used views on the task bar at the bottom right of the slide window, as shown below.

Note:  To change the default view in PowerPoint, see Change the default view .

Views for creating your presentation

Normal view

Normal view is the editing mode where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

Slide Sorter view

Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location or add sections to organize your slides into meaningful groups.

For more information about sections, see Organize your PowerPoint slides into sections .

Notes Page view

The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.

For more information about notes, see Add speaker notes to your slides .

Outline view

You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You have to get to it from the View tab.)

Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides, not pictures or other graphical items.

Master views

To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.

Master views include Slide , Handout , and Notes . The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.

For more information about working with masters, see:

What is a slide master?

Use multiple slide masters in one presentation

Change, delete, or hide headers and footers on slides, notes, and handouts

Views for delivering and viewing a presentation

Slide show view.

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.

Presenter view

Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.

For more information about using Presenter view, see View your speaker notes as you deliver your slide show .

Reading view

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.

The views in PowerPoint that you can use to edit, print, and deliver your presentation are as follows:

Master views: Slide, Handout, and Notes

You can switch between PowerPoint views in two places:

Use the View menu to switch between any of the views

Access the three main views (Normal, Slide Sorter, or Slide Show) on the bottom bar of the PowerPoint window

Views for creating or editing your presentation

Several views in PowerPoint can help you create a professional presentation.

Normal view      Normal view is the main editing view, where you write and design your presentations. Normal view has three working areas:

Thumbnail pane

Slides pane

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing. You can add sections in Slide Sorter view as well, and sort slides into different categories or sections.

Notes Page view      The Notes pane is located under the Slide pane. You can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to give to your audience or include the notes in a presentation that you send to the audience or post on a Web page.

Outline view     (Introduced in PowerPoint 2016 for Mac) Outline view displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline view, along with a slide icon and slide number. Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.

Master views      The master views include Slide, Handout, and Notes view. They are the main slides that store information about the presentation, including background, theme colors, theme fonts, theme effects, placeholder sizes, and positions. The key benefit to working in a master view is that on the slide master, notes master, or handout master, you can make universal style changes to every slide, notes page, or handout associated with your presentation. For more information about working with masters, see Modify a slide master .

Views for delivering your presentation

Slide Show view      Use Slide Show view to deliver your presentation to your audience. In this view, your slides occupy the full computer screen.

Presenter view      Presenter view helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present).

Views for preparing and printing your presentation

To help you save paper and ink, you'll want to prepare your print job before you print. PowerPoint provides views and settings to help you specify what you want to print (slides, handouts, or notes pages) and how you want those jobs to print (in color, grayscale, black and white, with frames, and more).

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

Print Preview      Print Preview lets you specify settings for what you want to print—handouts, notes pages, and outline, or slides.

Organize your slides into sections

Print your slides and handouts

Start the presentation and see your notes in Presenter view

In PowerPoint for the web, when your file is stored on OneDrive, the default view is Reading view. When your file is stored on OneDrive for work or school or SharePoint in Microsoft 365, the default view is Editing view.

View for creating your presentation

Editing view.

You can get to Editing View from the View tab or from the task bar at the bottom of the slide window.

Editing View is the editing mode where you’ll work most frequently to create your slides. Below, Editing View displays slide thumbnails on the left, a large window showing the current slide, and a Notes pane below the current slide where you can type speaker notes for that slide.

The slide sorter lets you see your slides on the screen in a grid that makes it easy to reorganize them, or organize them into sections, just by dragging and dropping them where you want them.

To add a section right click the first slide of your new section and select Add Section . See  Organize your PowerPoint slides into sections for more information.

Views for delivering or viewing a presentation

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation looks on a big screen when your audience sees it.

Note:  Reading View isn't available for PowerPoint for the web files stored in OneDrive for work or school/SharePoint in Microsoft 365.

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides. You can also view speaker notes in Reading View.

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Presentation Views in PowerPoint

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There are multiple ways a person can view the slides in a presentation. The main advantage of having multiple views is that every view has a special property, a special feature that makes the process of creating an effective and impressive PowerPoint presentation very simple. For every view the first step is common: Click on the ‘View’   tab in the top pane in your PPT window. Further, here is a comprehensive list of different views and the uses of each.

List of PowerPoint Presentation Views:

1. powerpoint normal view:.

• This is the view that your presentation opens up in as soon as you create a new presentation. 
• The advantage of this view is that in this view, editing the slides is very easy. Adding pictures, formatting data, adding tables and graphs, etc., are some other tasks that are available in this view. Basically, all operations are very accessible in this view.

2. PowerPoint Outline view:

• This view shows the outline of each slide in the left pane. 
• The outline of each slide contains the slide title along with the content in the slide. In this view, one can see the overview of the content in every slide in the presentation.

3. PowerPoint Slide sorter view

• To have a look at all slides in one window, the best view option is slide sorter.

• The advantage of this view is that the user can sort (as the name suggests) the slides and rearrange them as required. We can delete the slides with ease in this view.

4. PowerPoint Notes Page view:

• In this view, each slide is presented as a part of a page that also contains the slides notes at the bottom.
• The advantage of this view is that the user can see the slide content as well as the slide notes for each slide. 
• This view can also be imported as a document for the user’s reference.

5. PowerPoint Reading View:

• In the reading view, the user can see each slide as it would be presented to the audience.
• This view allows the user to preview their slideshow.

6. PowerPoint Slide Show View

• It automatically switches to full screen mode and you can no longer edit the presentation.

Another way to shift between views:

In the bottom right corner of your window, you will be able to see an array of small icons. These icons indicate each view. By clicking on any one of the icons, you can quickly switch to that particular mode of view. 

Some useful tips:

• You can press F6 key to swiftly change views in the clockwise direction and Shift + F6 to switch views in the anti-clockwise direction.
• The normal view is also referred to as tri-pane view as it includes three different panes. 
• To switch between outline and slides view, you can use the Ctrl + Shift + F6 shortcut. 
• Each view has its own advantages and purpose. 

The various presentation views are huge highlighting features in PowerPoint. This feature makes the process of creating a PowerPoint presentation easy and time saving. Everyone must take advantage of the multiple presentation views to create awesome presentations.

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Outline View in PowerPoint – Everything You Need to Know!

By: Author Shrot Katewa

Not a lot of people are aware that you can actually make a presentation by outlining your key points in a simple bulleted list format! This is where the Outline View in PowerPoint comes in handy!

In today’s article, we will take a look at the “Outline View” in PowerPoint, how to access it, and how to work with your presentation in the outline view!

So, let’s get started!

1. What is Outline View and Why is it Used?

The “Outline View” in Microsoft PowerPoint is a way of accessing the slides in a more simplistic manner. It removes the clutter of images and other infographics from your slides and helps you focus specifically on the text present on the slides.

In the outline view, you can see a list of the titles, subtitles as well as text on each slide. Using the outline view you can easily organize key information on your slides. You can also export or import the outline to and from other documents.

Furthermore, the outline view is also editable, which makes it easier to add or remove any text from the PowerPoint presentation.

2. How to Access the Outline View in PowerPoint?

In Microsoft PowerPoint, you can very easily access the outline view and navigate it.

To access the outline view in PowerPoint, first, click on the “View” tab in the menu bar located at the top of the screen. In the “View” menu, click on “Outline View” which is the second option in the “Presentation Views” section.

This will show the presentation outline in a sidebar on the left side of the screen.

3. How to Expand Slides in Outline View?

In the “Outline View” , you can expand any or all slides to view all the content within the slide. There are 3 different methods you can use to expand the slides in the outline view.

3a. Method 1 – Using Right-Click

You have to first open the “Outline View” from the “View” menu. In the outline sidebar located at the left side of the screen, “Right Click” on the box beside the slide number which you want to expand.

Then click on the “Expand” option from the right-click menu.

3b. Method 2 – Using Double-Click

You can use the double-click method to quickly expand the slide outline. All you have to do is “Double Click” on the box located between the slide number and the slide title.

3c. Expand All Slides Using Expand All Feature

In the “Outline View” , you can also expand all the slides at once. To do so, “Right Click” on the box next to any slide. In the right-click menu, click on the arrow beside the “Expand” option to open another dropdown menu.

Then click on the “Expand All” option to expand all the slides.

4. How to Collapse Slides in Outline View?

Microsoft PowerPoint offers various methods to collapse slides in the “Outline View” . Collapsing the slides can help you see the list of the slides in a presentation easily.

4a. Using Right-Click

In the “Outline View” , locate the expanded slide from the sidebar on the left side of the screen. Then “Right Click” on the box next to the slide number and click on the “Collapse” option from the pop-up menu.

4b. Using Double-Click

To collapse a slide using the double-click method, all you have to do is “Double Click” on the box at the left side of the expanded slide. The slide will immediately collapse hiding all the text except the heading.

4c. Collapse All Feature

You can also collapse all the slides at once. To do so, “Right Click” on any slide in the outline. Then click on the arrow beside the “Collapse” option.

Finally, you have to click on the “Collapse All” option from the secondary pop-up menu.

5. How to Rearrange Slides in Outline View?

When reviewing the outline of a PowerPoint presentation, you may need to rearrange some slides based on their contents.

In the “Outline View” , you can move a slide in between the contents of another slide. You can also simply move a slide up or down.

5a. How to Move Up Slides in Outline View?

In the “Outline View” , you can move a slide up by one or even more slides. There are different methods to move up slides in PowerPoint. The first step is to click on the “Outline View” option from the “View” menu.

Method 1 – Using Right-Click

In the “Outline View” sidebar at the left side of the screen, “Right Click” on the slide you want to move up. Then click on the “Move Up” option from the right-click menu.

To move up the slide further, repeat the process until the slide reaches the preferred position in the outline.

Method 2 – Using Drag & Drop

You can also move up a slide quickly by using the drag and drop method. All you have to do is click and hold on to the box next to the slide number and then drag the slide up as much as you need.

5b. How to Move Down Slides in Outline View in PowerPoint?

Similar to the process of moving up a slide, you can easily move down a slide. All you have to do is “Right Click” on the slide from the outlines on the left side of the screen.

Then click on the “Move Down” option from the pop-up menu. Alternatively, you can drag and drop the slide to the preferred position.

6. How to Add Content on Slides Using Outline View?

The presentation outline in the “Outline View” is editable. Thus, you can edit the content of a slide by editing the outline. To add content on slides using the “Outline View” , follow the 2 simple steps.

Step-1: Open the Outline View

In the menu ribbon located at the top of the screen, click on the “View” tab. You have to then click on the “Outline View” option which is the second option in the “Presentation Views” section of the “View” menu.

Step-2: Click on the slide and add content to the outline

In the outline sidebar at the left side of the screen, click on the slide and heading level where you want to add content. Then type in the content. You will see the text being added to the presentation slide.

If you want to add text in a new line, simply press “Enter” and start adding the content. It will be visible separately on the slide.

6a. How to Increase or Decrease Indent of Content in Outline View?

To increase or decrease the indent of content in the “Outline View” , click on the “Home” tab in PowerPoint . Next, you have to click on the content in the outline sidebar for which you want to change the indentation.

Increase Indentation

By increasing the indent level, you push the content to the right. The content is thus moved to a higher list level. To increase the indentation, click on the “Increase List Level” option in the “Paragraph” section of the “Home” tab in PowerPoint.

Decrease Indentation

By decreasing the indent level, you can push the content to the left, and decrease the list level. To do so, click on the “Decrease List Level” option in the “Paragraph” section of the “Home” menu.

7. How to Change Content Hierarchy Using Outline View in PowerPoint?

In the “Outline View” , you can change the content hierarchy of the contents within a slide.

Content hierarchy is the order of the content in a slide. The top of the hierarchy is the heading and then the “List level 1” , “List level 2” and so on.

7a. Promote Content in Outline View in PowerPoint

Promoting content pushes the content up the hierarchy.

To promote content in outline view in PowerPoint, you have to first “Right Click” on the content in the outline sidebar. Then click on the “Promote” option from the right-click menu.

You can repeat this process to promote the content up to a few hierarchy levels. However, you cannot promote a “Heading” since it is the highest level in the hierarchy.

7b. Demote Content in Outline View in PowerPoint

When you demote content, it is pushed down the hierarchy.

To demote content in outline view in PowerPoint, “Right Click” on the content in the outline that you want to demote. Then click on the “Demote” option.

You can repeat the process to move the content further down the hierarchy. For headings, you can only demote the heading of a text-only slide.

8. How to Go Back to Normal View from Outline View in PowerPoint?

If you want to exit the “Outline View” , you can easily return to the “Normal View” in PowerPoint.

To go back to “Normal View” from “Outline View” , all you have to do is click on the “View” tab in the menu ribbon. Then click on the “Normal” option which is the first option in the “View” menu.

9. How to Save Your PowerPoint Presentation as an Outline?

Besides viewing the presentation outline, you can also save your PowerPoint Presentation as an outline. All you have to do is follow the 4 easy steps.

Step-1: Click on the “Save As” option

In the menu ribbon at the top of the screen, click on the “File” tab to open the “File” menu. Then click on the “Save As” option in the “File” menu.

Step-2: Click on “More options”

In the “Save As” screen, click on the “More options” option which is above the “New Folder” button (as shown in the image in step 1). This will open a dialog box.

Step-3: Click on “Outline/RTF”

In the “Save As” dialog box, click on the “Save as type” box at the bottom. Then click on the “Outline/RTF” option from the pop-up menu.

Step-4: Click on the “Save” option

Now all you have to do is click on the “Save” button at the bottom of the “Save As” dialog box. This will save the PowerPoint presentation as an outline.

10. How to Print Outline View in PowerPoint?

Microsoft PowerPoint allows you to print the outline of the presentation only. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon located at the top of the screen. In the sidebar of the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

Under the “Settings” section, click on the box that says “Full Page Slides” . It will open a “Print Layout” pop-up menu. In the pop-up menu, click on the “Outline” option.

The presentation outline will appear on the preview screen.

Step-3: Click on the “Print” option

Finally, you have to make sure the device is connected to a printer. Then all you have to do is click on the “Print” button at the top of the screen.

11. How to Convert a Word Outline into a PowerPoint Presentation Using Outline View?

Microsoft PowerPoint allows you to import the outline from a Microsoft Word file. Importing an outline will automatically create slides for you. All you have to do is follow the 3 easy steps.

Step-1: Click on the “Slides from Outline” option

The first step is to click on the “Home” tab in the menu ribbon. In the “Slides” section of the “Home” menu, click on the “New Slide” option to open a dropdown menu.

Click on the “Slides from Outline” option from the bottom of the dropdown menu.

Step-2: Click on the “Insert” button

In the “Insert Outline” dialog box, click on the Microsoft Word document which you want to import. Then click on the “Insert” button at the bottom of the dialog box.

Step-3: Arrange the content

Since the process automatically transforms the Word outline into a PowerPoint outline, the content may need some adjustments. If the Word outline does not have any headings, each paragraph will be converted into a slide.

To arrange them, “Right Click” on the content, and then click on the preferred option from the “Move Up” , “Move Down” , “Promote” and “Demote” options in the right-click menu.

12. Outline View Not Showing Text? Here’s Why!

In Microsoft PowerPoint “Outline View” , the text in the content placeholder is automatically shown in the outline. So when a slide has no content placeholder, the outline will not show any text.

To solve the problem, you will first need to add a placeholder in PowerPoint . Follow the steps mentioned below –

Step-1: Click on the “Slide Master” option

The first step is to open the slide where the “Outline View” is not showing any text. Then click on the “View” tab from the menu ribbon. In the “Master Views” section of the “View” menu, click on the “Slide Master” option.

Step-2: Click on the “Insert Placeholder” button

The next step is to click on the “Insert Placeholder” option in the “Master Layout” section of the “Slide Master” view. Then click on the “Content” option from the dropdown menu.

Step-3: Draw the “Content Placeholder”

Now all you have to do is draw the “Content Placeholder” into the slide layout. You can also resize and reposition the placeholder.

Click on the “Shape Format” tab in the menu ribbon to access more options to edit the content placeholder.

Step-4: Click on the “Close Master View” option

To save the content placeholder, click on the “Close Master View” option under the “Slide Master” tab. The screen will return to “Normal View” .

Step-5: Paste the text to the “Content Placeholder”

The final step is to cut the text in the slide and paste it into the “Content Placeholder” . To do so, select the text and press the “Ctrl+X” keys on your keyboard. Then click on the “Content Placeholder” and press the “Ctrl+V” keys.

Step-6: Click on the “Outline View” option

In the menu ribbon, click on the “View” tab and then click on the “Outline View” option. You will see that the text is now showing in the outline view.

Credit to Katemangostar (on Freepik) for the featured image of this article (further edited)

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Expecting people to be on time is part of ‘white supremacy culture,’ duke medical school claims.

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Duke Medical School claims it is “white supremacy culture” to expect people of color to be on time in a strategic plan for creating an “anti-racist workforce.”

The medical school said its goal is to “catalyze anti-racist practice through education” in a 2021 plan titled “Dismantling Racism and Advancing Equity, Diversity and Inclusion in the School of Medicine.” The guide — praised by the school’s dean — called out what it deemed “white supremacy culture,” with its purported nitpicking about being on time, dress code, speech and work style. It also contains a series of negative terminology vis-à-vis white culture. 

“White supremacy culture is the idea (ideology) that White people and the ideas, thoughts, beliefs, and actions of white people are superior to People of Color and their ideas, thoughts, beliefs and actions,” the document stated. 

The document stated that America is rigged for the interests of white people, who get privileges, i.e., the “unquestioned and unearned set of advantages, entitlements, benefits and choices bestowed on people solely because they are White.” 

“CRT scholars note that the social construction of race and racism is a regular component of American society; it is embedded in structures such as law, culture, and economics, which supports the interests of White people,” the guide stated in its definition of critical race theory. 

It went on to claim that white supremacy culture is “power hoarding” to the disadvantage of non-whites. 

“In the workplace, white supremacy culture explicitly and implicitly privileges whiteness and discriminates against non-Western and non-white professionalism standards related to dress code, speech, work style, and timeliness,” the document said. “Some identifiable characteristics of this culture includes perfectionism, belief that there’s only one right way, power hoarding, individualism, sense of urgency and defensiveness.” 

The dean, Dr. Mary E. Klotman, praised the guide for reflecting the medical school’s “goals, priorities and strategies.”

“Our plan for dismantling racism and advancing equity, diversity and inclusion was created with an intentional and appropriate need for flexibility,” she said. “As you read this plan, consider the actions you might take individually, with your teams, and in your local units to support our collective goals. Each of you will play an important role in advancing our mission to dismantle racism and promote equity, diversity and inclusion at Duke and beyond.” 

The school outlined a plan to create an “anti-racist workforce.” Part of that mission included establishing pipelines for recruitment at historically black colleges and universities and community colleges. 

Another part of the document claimed white people have a “fragility.”

The term “white fragility” was coined by Robin DiAngelo in her 2018 book, “White Fragility: Why It’s So Hard for White People to Talk About Racism.”

DiAngelo argues that many white people have a limited understanding of racism as a systemic issue and often react defensively when their racial privilege or purported unconscious biases are highlighted. 

White fragility is described by the school as “feelings of discomfort a White person experiences when they witness or engage in discussions around racial inequality and injustice.” 

Allies of the cause of antiracism are individuals who “recognize their privilege and commit effort to work with oppressed groups in the struggle for justice.” 

The White person may be triggered to engage in “a range of defensive actions, feelings, and behaviors, such as anger, fear and silence,” when discussions about racism come up, the guide said. 

“At the Duke University School of Medicine, we believe that equity, diversity, and inclusion are core elements of institutional excellence,” the university’s  website states . “We are committed to developing and implementing a culture of inclusion in which faculty, staff, and students from underrepresented backgrounds experience a genuine sense of value, empowerment, and belonging.” 

Fox News Digital contacted Duke’s medical school for comment and did not immediately receive a response.

Some advocates for DEI and racial equity have embraced notions that professionalism is racially biased.

According to an article published in the  Stanford Social Innovation Review , “timeliness” is a product of capitalism and “professionalism… centers productivity over people, values time commitments, accomplishes tasks in a linear fashion, and often favors individuals who are white and Western.”

An article from the UCLA Law Review,  published in 2023 , calls professionalism a “racial construct.”

“It is that the standard itself is based on a set of beliefs grounded in racial subordination and white supremacy.  Through this analysis, professionalism is revealed to be a racial construct,” the article said. 

And in 2020, the National Museum for African American History and Culture explained how whiteness was linked to “delayed gratification; “Objective, rational linear thinking;” “cause and effect relationships;” and “decision-making.” 

The dean said it reflected ‘goals, priorities and strategies’ of the Duke University School of Medicine

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New compound could supercharge naloxone in fight against opioid overdoses

In a Stanford Medicine-led study, researchers combed through billions of compounds to find one that could enhance naloxone’s ability to fend off more potent opioids, with promising results in mice.

July 3, 2024 - By Nina Bai

Naloxone (orange) treats opioid overdose by kicking out opioids (pink) from the opioid receptor (teal). The newly discovered compound 368 (purple) strengthens the binding of naloxone to the opioid receptor, making it a more effective life-saving medicine. Emily Moskal

Every great superhero needs a sidekick. Now, scientists may have found a drug-busting partner for naloxone.

Naloxone is an opioid antidote that has saved tens of thousands of lives by rapidly reversing opioid overdoses in more than 90% of cases in which it is used. But its powers are temporary, lasting only 30 to 90 minutes. The rise of potent, long-acting opioids such as fentanyl means that someone brought back from the brink can still overdose after the naloxone wears off.

In a new study, Stanford Medicine scientists and collaborators have discovered a novel compound that can work alongside naloxone, supercharging its life-saving effects.

When tested in mice, adding the compound to a miniscule dose of naloxone made it as powerful as the conventional dosage, with the added benefit of milder withdrawal symptoms.

Naloxone, which is given as a nasal spray or injection, works by seizing opioid receptors, kicking out opioids and taking their place. (Naloxone has no addictive properties of its own.) The researchers found that the new compound — known for now as compound 368 — binds next to naloxone on opioid receptors and helpfully holds naloxone in place.

The findings were published July 3 in Nature .

“Naloxone binding to an opioid receptor turns it mostly off, but not all the way,” said Evan O’Brien , PhD, a postdoctoral scholar in molecular and cellular physiology and the lead author of the new study. “Our data shows that compound 368 is able to increase the binding of naloxone and turn the receptor off more completely.”

A new type of drug

The new compound belongs to an unusual class of drugs that don’t directly target the active site on receptors. Instead, they bind elsewhere on the receptor but trigger a structural change that alters the active site. Known as allosteric modulators (allos meaning “other” in Greek), they create new possibilities in drug development, but are trickier to identify, O’Brien said. 

Evan O'Brien

“Allosteric modulators are not common yet, and they’re a lot more difficult to discover and to work with,” he said.

Compound 368 is the first known allosteric modulator that can help turn off opioid receptors.

The researchers picked out compound 368 from a library of 4.5 billion compounds. Using advanced high-throughput techniques, they were able to screen the entire molecular library in just two days. To identify potential allosteric modulators that could cooperate with naloxone, they selected for compounds that bind only to receptors already saturated with naloxone.

Compound 368 — an otherwise rather unremarkable compound, O’Brien said — stood out for its ability to tightly bind to opioid receptors only in the presence of naloxone. Like a loyal sidekick, it doesn’t work with other drugs, and it doesn’t work alone.

Powers combined

When researchers exposed cells with opioid receptors to compound 368, they found that the compound alone made little difference. But when cells were given the compound with naloxone, the combination was a powerful deterrent against opioid binding.

The more compound 368 they added, the better naloxone was able to block opioids, including morphine and fentanyl.

“The compound itself doesn’t bind well without naloxone,” O’Brien said. “We think naloxone has to bind first, and then compound 368 is able to come in and cap it in place.”

Indeed, using cryoEM imaging to visualize frozen molecular structures, the researchers found that compound 368 docks right next to naloxone on the opioid receptor, forming bonds that secure the drug in place and slow its natural degradation by the body.

Boosting naloxone

Next, collaborators in McLaughlin’s lab tested the new compound in mice that had been given morphine. Because opioids reduce pain sensation, the researchers observed how quickly a mouse removed its tail from hot water. The stronger the opioid antidote, the faster a mouse would take its tail out of the water.

When mice on morphine were treated with compound 368 alone, nothing changed.

“The compound in mice, at least from the assays we’ve run, does nothing on its own,” O’Brien said. “We don’t observe any off-target effects. We don’t see anything happen to the mice even when we inject a massive amount of compound 368.”

This was exactly what the researchers had predicted from their molecular work and a good sign of the compound’s safety, he added.

The more tools at our disposal, the better we’ll be able to fight this epidemic of fentanyl overdoses.

When they also gave the mice a small dose of naloxone — an amount that typically would have no effect — the pairing with compound 368 dramatically improved naloxone’s effects.

“When we start to give them more and more of compound 368 with that low dose of naloxone, they take their tail out of the water pretty quickly,” O’Brien said.

Other effects of opioids, such as respiratory depression (the usual cause of death in opioid overdoses), were also reversed by a small dose of naloxone enhanced with the new compound.

Remarkably, the combination of compound 368 with a half dose of naloxone was strong enough to counter fentanyl, which is about 100 times more potent than morphine and the main culprit of overdoses in the United States.

By requiring less naloxone, the new compound could also ease the withdrawal symptoms that opioid users experience after overdose treatment. These symptoms — including body aches, shivering, nausea and diarrhea — are immediate and can be extremely uncomfortable, O’Brien said.

The researchers found that a low dose of naloxone plus compound 368 could reverse the effects of opioids with much milder withdrawal symptoms — in mice, this meant less teeth chattering, jumping and diarrhea.

Saving lives

The team, with the Majumdar lab’s expertise in medicinal chemistry, is now tweaking compound 368 so it can help naloxone counter strong opioids for longer durations.

“We’re still working on optimizing the compound’s properties for those longer-lasting effects,” O’Brien said. “But first showing that it works cooperatively with these low doses of naloxone suggests that we’re on the right track.”

O’Brien is optimistic that this track will lead to trials in humans. Overdoses from synthetic opioids, primarily fentanyl, continue to surge, killing nearly 74,000 Americans in 2022. “The more tools at our disposal, the better we’ll be able to fight this epidemic of fentanyl overdoses,” he said.

Researchers from Kurume University, SLAC National Acceleration Laboratory, Princeton University and University of Copenhagen also contributed to the work.

The study received funding from an American Diabetes Association Postdoctoral Fellowship, an American Heart Association Postdoctoral Fellowship, the National Institute of Health (grant RO1DA057790) and the Chan Zuckerberg Biohub.

About Stanford Medicine

Stanford Medicine is an integrated academic health system comprising the Stanford School of Medicine and adult and pediatric health care delivery systems. Together, they harness the full potential of biomedicine through collaborative research, education and clinical care for patients. For more information, please visit med.stanford.edu .

Hope amid crisis

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Markup of H.R. 8932, FAFSA Deadline Act; H.R. 2941, Recognizing the Role of Direct Support Professionals Act; H.R. 6319, Supporting Accurate Views of Emergency Services Act of 2023; H.R. 2574, EMS Counts Act; H.J. Res. 142, Providing for congressional disapproval under chapter 8 of title 5, United States Code, of the rule submitted by the Department of Labor relating to "Retirement Security Rule: Definition of an Investment Advice Fiduciary" Committee on Education and the Workforce

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Text of Legislation

• H.R. 8932, FAFSA Deadline Act [ PDF ] Added 07/08/2024 at 10:52 AM
• H.R. 2941, Recognizing the Role of Direct Support Professionals Act [ PDF ] Added 07/08/2024 at 10:52 AM
• H.R. 6319, Supporting Accurate Views of Emergency Services Act of 2023 [ PDF ] Added 07/08/2024 at 10:52 AM
• H.R. 2574, EMS Counts Act [ PDF ] Added 07/08/2024 at 10:52 AM
• H.J. Res. 142, Providing for congressional disapproval under chapter 8 of title 5, United States code, of the rule submitted by the Department of Labor relating to "Retirement Security Rule: Definition of an Investment Advice Fiduciary" [ PDF ] Added 07/08/2024 at 10:52 AM
• Amendment in the Nature of a Substitute to H.R. 8932 | Offered by Ms. Houchin of Indiana | ANS_001 [ PDF ] Added 07/09/2024 at 10:18 AM
• Amendment in the Nature of a Substitute to H.R. 2574 | Offered by Mr. Thompson of Pennsylvania | HR2574_ANS [ PDF ] Added 07/09/2024 at 10:18 AM
• Amendment in the Nature of a Substitute to H.R. 2941 | Offered by Mr. Smucker of Pennsylvania | HR2941_ANS [ PDF ] Added 07/09/2024 at 10:18 AM
• Amendment in the Nature of a Substitute to H.R. 6319 | Offered by Mrs. Chavez DeRemer | HR6319_ANS [ PDF ] Added 07/09/2024 at 10:18 AM

First Published: July 8, 2024 at 10:45 AM Last Updated: July 9, 2024 at 10:19 AM