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Microsoft PowerPoint for Windows

• V  2021

Microsoft PowerPoint: Create attractive presentations without complicating your life

Microsoft PowerPoint is a presentation software application that has been the industry standard for decades. It is used by millions of people worldwide to create presentations for a variety of purposes, including business, education, and personal use. PowerPoint is known for its user-friendly interface and its wide range of features , making it a powerful productivity tool for creating visually appealing and informative presentations.

What is Microsoft PowerPoint?

Microsoft PowerPoint for Windows is the latest version of PowerPoint that is available for Windows PCs. It is included with the Microsoft 365 suite of applications, which also includes Word , Excel , and Outlook . PowerPoint for Windows can also be purchased as a standalone application .

Key features of Microsoft PowerPoint

PowerPoint for Windows offers a wide range of features that make it a versatile tool for creating presentations. Some of the key features include:

• Templates : PowerPoint offers a variety of templates that can be used to create presentations with a professional look and feel.
• Themes : PowerPoint themes allow you to change the overall look of your presentation, including the colors, fonts, and layout.
• Slides : PowerPoint presentations are made up of individual slides, each of which can contain text, images, videos, and other multimedia content.
• Transitions : PowerPoint transitions allow you to smoothly move between slides in your presentation.
• Animations : PowerPoint animations can be used to add visual interest to your presentations.
• Multimedia : PowerPoint supports a variety of multimedia content, including images, videos, and audio.
• Collaboration : PowerPoint allows you to collaborate on presentations with others in real time.

Creating a presentation with Microsoft PowerPoint

Creating a presentation with PowerPoint is a straightforward process. To create a new presentation, simply open PowerPoint and select the desired template . Once you have selected a template, you can start adding content to your slides.

Adding content to slides

To add content to a slide, you can simply type text into the text box. You can also add images, videos, and other multimedia content by clicking on the appropriate button on the ribbon.

Customizing slides

You can customize the appearance of your slides by changing the background color, font, and layout. You can also add transitions and animations to your slides.

Reviewing and saving your presentation

Once you have finished creating your presentation, you can review it in slide show mode to see how it will look when presented. You can save your presentation in a variety of formats , including PPTX, PPT, and PDF.

Why Microsoft PowerPoint so popular?

Microsoft PowerPoint is incredibly popular for several reasons, making it the go-to presentation software for individuals and businesses worldwide. Its widespread adoption can be attributed to its user-friendly interface, comprehensive feature set , and ability to create visually appealing and informative presentations.

User-friendly interface

PowerPoint's intuitive and straightforward interface makes it accessible to users with varying levels of technical expertise. The drag-and-drop functionality, familiar menus, and clear visual elements enable users to navigate and utilize the software effortlessly . This simplicity has been a key factor in its widespread adoption, particularly among non-technical individuals who need to create presentations.

Comprehensive feature set

PowerPoint boasts a robust feature set that caters to a wide range of presentation needs. Its extensive library of templates and themes provides a foundation for professional-looking presentations, while its design tools allow for customization and personalization. Additionally, the inclusion of multimedia elements, transitions, animations, and interactive features enhances the visual appeal and engagement of presentations.

Visual appeal and informational content

PowerPoint's ability to combine text, images, videos, and other multimedia content makes it an effective tool for delivering information in a visually engaging and impactful manner. Users can effectively communicate their message through a combination of visual elements and clear, concise text . This combination of visual appeal and informational content holds the audience's attention and enhances the overall effectiveness of the presentation.

Widespread familiarity and compatibility

PowerPoint's widespread use and familiarity among individuals and organizations have made it the de facto standard for presentation software. This commonality ensures compatibility across platforms and organizations, facilitating collaboration and knowledge sharing. Moreover, PowerPoint's integration with Microsoft Office suite further enhances its practicality and accessibility.

Global adoption and educational usage

PowerPoint has become an essential tool in educational settings , empowering instructors to effectively deliver lectures, presentations, and course materials. Its versatility enables teachers to incorporate various multimedia elements, interactive exercises, and collaborative activities to enhance student engagement and learning outcomes.

Business and corporate use

In the business world, PowerPoint is indispensable for meetings, presentations, and communicating information to clients, partners, and stakeholders. Its ability to visually present complex data, highlight key points, and engage the audience makes it a valuable tool for effective communication and decision-making .

Microsoft PowerPoint's enduring popularity stems from its user-friendliness, comprehensive feature set, ability to enhance visual appeal and informational content, widespread familiarity, and exceptional compatibility across platforms and organizations. Its versatility makes it a preferred choice for individuals, educators, and businesses worldwide, cementing its place as the industry standard for presentation software.

Minor tweaks

A small batch of updates for Microsoft PowerPoint irons out some kinks on specific workflows. Saving a file no longer auto-fills the Title field within the File Info menu, a minor detail yet helpful in managing your files. Plus, working with linked charts from SharePoint gets a lot easier. The Change Source dialog now defaults to the chart's current location , saving you time digging through outdated paths. Finally, the Edit Photo Album option is now accessible in Slide Sorter for quicker photo adjustments while organizing slides.

Final words about the app

Microsoft PowerPoint for Windows is a powerful tool for creating presentations. It is easy to use, offers a wide range of features, and can help you create presentations with a professional look and feel. However, PowerPoint is a paid software application and can be limited in terms of creativity.

• Ease of use
• Wide range of features
• Professional look and feel
• Collaboration
• Limited creativity

PowerPoint for telling your story. A new, modern take on the familiar PowerPoint application to design and share your most impactful presentations

Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models and icons. Let intelligent technology help you bring your presentation to life with a few clicks.

Tell your story with confidence with slide-by-slide notes only viewable by you. Easily translate your slides into the preferred language and use the built-in accessibility checker to be sure your audience doesn’t miss a thing.

Get premium versions of PowerPoint and other Office apps like Word and Excel by subscribing to Office 365. With Office 365 you'll get great PowerPoint features like Designer, Editor, and real-time co-authoring. Plus, you'll receive exclusive, new features every month ensuring you're always up-to-date.

Also available in other platforms

• Microsoft PowerPoint for Android
• Microsoft PowerPoint for Mac
• Microsoft PowerPoint for iPhone

Microsoft PowerPoint for PC

User reviews about microsoft powerpoint.

to continue there improving this important application because it downloading weakly

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I WANT TO LEARN MORE ABOUT THIS PROGRAM AND RESTORE IT IN MY COMPUTER

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Would've given it a better rating had you let me downloaded it!

by Anonymous

i love it. it works well and it has very good animations transistions and fonts

Why do we need to pay now. why do we have to pay i mean before we had it for free why now tho i cant pay even tho i need to do presentations bu t how im i supposed to pay for a powerpoint when i cant convince my parents to give me money to go to the cinema?  More

yes we can summarize. power point no there was problem for receive their own point Pros: to add the file in power point Cons: t o save correctly not anywhere  More

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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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4 ways to download PowerPoint straight from Microsoft

PowerPoint is the most popular slideshow presentation app in the world. It is developed and sold by Microsoft as part of its Office suite, together with other productivity apps such as Word, Excel, Outlook or Access. However, it is also available online as a web app. Unless you have already worked with PowerPoint, you might wonder how and where to download it. If you go online and search for it, many of the search results you get are misleading, so we thought it would make a good idea to show you a few ways in which you can download PowerPoint safely, straight from Microsoft:

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What you should know before downloading powerpoint, 1. download powerpoint from the office.com website, when you have an office 365 subscription, 2. download powerpoint mobile from the microsoft store, for free, 3. download powerpoint from the office website, when you own a license for microsoft office 2019, 2016 or 2013, 4. download powerpoint using the microsoft windows and office iso download tool, bonus: you do not need to download powerpoint. use it for free, online, what is your favorite way to download powerpoint.

Before we go ahead and show you how to download PowerPoint on your PC straight from Microsoft, we must first tell you something important: PowerPoint is an app that is offered by Microsoft only as part of the company's productivity suite called Office. That means that to be able to download and install the full version of PowerPoint, you must own the Microsoft Office suite or have a subscription to Office 365 .

However, if you are not ready to spend money, there are two alternatives that you might like and which you can find in the second and last methods from this guide. The first one lets you download and install PowerPoint Mobile, which is a free and lightweight version of PowerPoint. The last one does not involve downloading PowerPoint but lets you use it nonetheless, legally, for free.

If you have a valid Office 365 subscription or if you want to install a trial version of Microsoft's productivity apps, including PowerPoint, open your favorite web browser and visit office.com . Click or tap Sign in .

Authenticate yourself with the Microsoft account that you used to buy the subscription to Office 365.

After you have signed in, you should see a webpage like the one in the screenshot below. On the right side, immediately under the header, there should be a link called Install Office . Click or tap on it.

This action opens a new tab in your browser, where you can see your Office 365 subscription. Among other information, you should also see a section that's called "Install Office on all your computers" or something similar. Click or tap the Install Office button.

Choose the version and language that you prefer, and then click or tap Install .

The previous action gives you an executable file that you can use to install Office 365, including PowerPoint.

Download the file, run it, and install the Office apps, including PowerPoint.

There is another way to download PowerPoint on your PC, for free. If you are using Windows 10, you can use the Microsoft Store to download and install PowerPoint Mobile. It's not the full-fledged version of the PowerPoint you get in Office 365 or Office retail editions, but it lets you use every basic feature. If you're looking for the free PowerPoint, this is the method you should use.

Start the Microsoft Store by clicking or tapping on its shortcut from the Start Menu .

Then search for PowerPoint: when the results are shown, click or tap on PowerPoint Mobile . If you don't see it in your results, you can use this direct link to PowerPoint Mobile . On the app's page, click or tap on Install .

Wait for PowerPoint Mobile to download and install. It shouldn't take long, as it doesn't have a large size: only about 50MB.

When the installation is over, click or tap on Launch to open PowerPoint Mobile . Later on, you can start it using its shortcut from the Start Menu .

This is what PowerPoint Mobile looks like:

As you can see, it's not the full-fledged version of PowerPoint, and it's clearly addressed to mobile users who prefer touch, not to desktop PC or laptop users who are used to using a keyboard and mouse.

If you do not like subscriptions and you preferred to buy a license for Microsoft Office 2019, 2016 or 2013, use this method to download PowerPoint on your PC: open a web browser on your PC and visit setup.office.com . Once it loads, click or tap Sign in and authenticate using your Microsoft account, or create a new one if you do not have one already.

The webpage asks you to enter your Office product key. If this is the first time you have used it, you can enter it and tie it to your account. However, we assume that you have already done that in the past. To get to the download links, although it Is not intuitive, click or tap the Office icon from the top-left corner of the page, and then the " Install from your Microsoft account " link under your name.

Then, you can see all the Office standalone products that you have bought in the past. You can go ahead and click or tap on the Download button from the Office product you prefer. That lets you download Office and PowerPoint with it.

If you have a retail license for Microsoft Office 2019, 2016, 2013, or 2010 and want a faster way to download PowerPoint, you should consider using the Microsoft Windows and Office ISO Download Tool . You can get it from the heidoc.net website . It is a free app that lets you do just that: download Windows and Office using direct links to Microsoft's servers. Find out more in this tutorial . If you choose to use it, it is good to know that this method also lets you download just PowerPoint instead of having to get the entire Office suite.

To download Office or PowerPoint only, open the Office tab on the right side, select the edition and the language you want, and then click or tap Download .

Finally, for those of you who do not have a license to use Office and do not want to use trial versions or PowerPoint Mobile, you should know that you do not need to spend any money to use PowerPoint. Instead of trying to download it on your PC, you can use its online version. Microsoft provides a PowerPoint web app that, although is not the full-fledged software, offers all the basics you need.

To get to the online version PowerPoint, visit office.com and log in using your Microsoft account. Then, click or tap PowerPoint . Alternatively, you can also use this direct link: PowerPoint Online .

PowerPoint Online loads and lets you create the presentation you need.

These are the ways we know for downloading PowerPoint straight from Microsoft. Some of them are easier than others, and some of them work only for some types of Office editions. Which one did you use? Do you know other methods to download PowerPoint? Do not hesitate to let us know in the comments below.

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How to Install and Download PowerPoint on Any Device

Last Updated: April 26, 2024 Fact Checked

Installing the Mobile App

Downloading powerpoint on a computer, using powerpoint in a browser, troubleshooting, expert q&a.

This article was co-authored by Luigi Oppido and by wikiHow staff writer, Rain Kengly . Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 272,149 times.

Microsoft PowerPoint is a presentation application included with Office 365. It can be installed on your desktop or mobile device. You can even use it on a web browser. Here's how to download PowerPoint on your Windows or Mac computer, iPhone, iPad, or Android device.

Quick Steps

• Purchase a Microsoft 365 subscription or start a free trial at https://www.office.com/ .
• Log into your Microsoft account.
• Click Install to download the setup file to your computer.
• Double-click the setup file to install all Microsoft Office 365 desktop apps.

• You must have a Microsoft 365 subscription to use PowerPoint. If you don't have an account, you won't be able to save your project.
• Keep in mind that the mobile app has some limitations depending on your plan. For example, some plans have a screen size limit of 10.9 inches. If you're using an iPad Pro (12.9 inches), you'll need to have a plan with desktop access. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• You can now use PowerPoint on your mobile device.

• You can also choose to purchase PowerPoint separately .

• Click on Try for Free to gain free access to PowerPoint for a 30-day trial period. After the trial period ends, your credit card will be charged the monthly subscription fee for Office.
• If you purchased Microsoft Office elsewhere and have a product key, go to the Office setup page at https://setup.office.com/ and enter your 25-character product key. This key can be found in the confirmation email you received at the time you purchased Microsoft Office, or inside the Office product package.

• Select the option to register for a Microsoft account if you don’t already have one, then follow the on-screen instructions to create an account.

• If you don't see this button, click your profile icon in the top-right corner and select My Microsoft account . Click Install underneath the Microsoft 365 header.
• If prompted, select a save destination for the Microsoft Office setup file.

• When PowerPoint is fully installed, you'll find it in your app list.

• You can use PowerPoint on the web without downloading any additional software, but it will have limited features compared to the desktop version.

• When this file is created, it will automatically save to your OneDrive . You can access this at any time.

• Navigate to the Microsoft Office folder on your computer, double-click on the Setup file, then follow the on-screen instructions in the setup wizard to install PowerPoint on your computer.

• If you don't have a subscription, Google Slides is a free option and functions similarly to PowerPoint. Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.microsoft.com/en-us/office/what-you-can-do-in-the-office-apps-on-mobile-devices-with-a-microsoft-365-subscription-9ef8b63a-05fd-4f9c-bac5-29da046833ea?ui=en-us&rs=en-us&ad=us
• ↑ Luigi Oppido. Computer & Tech Specialist. Expert Interview. 1 April 2020.
• ↑ https://support.microsoft.com/en-au/office/get-started-with-powerpoint-for-the-web-6303da7a-402a-4300-8b1c-160e8940cc34
• ↑ https://support.microsoft.com/en-us/office/system-requirements-and-supported-accounts-46a8d501-0d1f-4145-ab0f-286bc7dcf780

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Find the perfect PowerPoint presentation template

Bring your next presentation to life with customizable powerpoint design templates. whether you're wowing with stats via charts and graphs or putting your latest and greatest ideas on display, you'll find a powerpoint presentation template to make your ideas pop., presentations.

Help your data, insights, and recommendations make a statement with beautiful and easily customizable presentation templates.

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A quick way to create beautiful, powerful PowerPoint presentations

Create captivating, informative content for PowerPoint in just a few minutes—no graphic design experience needed. Here's how:

1. Find the perfect PowerPoint template

2. Customize your creation

3. Show it off

Let's create a powerpoint design, frequently asked questions, where can i find slide templates and themes that i can customize.

To find customizable slide templates and themes, you can explore the business presentations templates or search by PowerPoint templates . Once you find a template that resonates with you, customize it by changing its color scheme, add in your own photos, and swap out the font.

How do I use pre-made PowerPoint templates?

After you've chosen a PowerPoint template to use, customize it. Explore [design tips] on how to customize a deck that resonates with your brand while putting emphasis on the topic at hand. Play with other design elements, like photo shapes, to make each slide unique.

How can I make or edit my own custom PowerPoint templates?

Start from scratch by creating your own PowerPoint template . Follow tips for designs and business presentations so that your unique template is cohesive and relevant to your brand. Incorporate your brand's color scheme and graphics so that all your slides aren't text only.

What kinds templates can I get online for PowerPoint?

You can get PowerPoint templates that have modern designs, animated ones, or even hand-drawn art in each slide. The color schemes range from bold to subtle. Each template's slides are also organized based on what you may want to include in your presentation . You can use the template as a starting point and customize its specific details from theme.

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Microsoft PowerPoint Free Download for Windows 7: Easy Steps and Tips

If you’re like us, you know that having the right tools can make all the difference in creating stunning presentations. Microsoft PowerPoint is a versatile presentation software that can be downloaded for free on Windows 7 , and it opens up a world of possibilities for both professionals and students. Imagine turning your simple ideas into visually compelling slides – it’s as easy as a few clicks!

We remember the first time we crafted a presentation; the process was smooth, and the end result was impressive. With PowerPoint, you get to experiment with a vast array of templates, transitions, and animations, making your content more engaging. Plus, the integration with other Microsoft apps, like Word and Excel, ensures that your data presentation maintains its integrity and clarity.

There’s also the convenience of using PowerPoint on the web for real-time collaboration, which allows multiple users to work on slides simultaneously. This is perfect for team projects or classes. The best part? You can start using all these features without spending a penny. Whether you are pitching an idea, teaching a class, or sharing family memories, PowerPoint is your go-to tool. 🌟

• 1 Getting Started with Microsoft PowerPoint
• 2.1 Utilizing Templates and Themes
• 2.2 Adding Animations and Transitions
• 3.1 Real-Time Collaboration
• 3.2 Sharing Presentations Across Devices
• 4.1 PowerPoint on Desktop and Web
• 4.2 PowerPoint on Mobile Devices

Getting Started with Microsoft PowerPoint

Getting started with Microsoft PowerPoint can be as simple as pie. First off, we need to download Microsoft PowerPoint . If you’re using Windows 7, PowerPoint 2021 is your go-to, compatible version.

To download, visit the Microsoft 365 website and sign in with your Microsoft account. No account yet? No worries; you can create one quickly. Here’s a neat trick: with a Microsoft 365 subscription, you get access to PowerPoint and a plethora of other tools.

Don’t want to commit just yet? Try the free trial offered by Microsoft 365. This way, you can dive into all the features without spending a dime initially. 🤑

After you’ve downloaded and installed PowerPoint, you’ll need to enter a product key . This step is crucial to activate and start using the software fully. Once activated, you’re ready to roll.

Creating your first presentation:

• Open PowerPoint.
• Click on “New” to start a fresh presentation.
• Choose a template to add flair or start with a blank slide for simplicity.

We can also access PowerPoint Online through our Microsoft account if we prefer working on the go. This web version allows for real-time collaboration, making team projects smoother and more efficient.

Shortly after, we’ll be customizing our slides with text, images, and even videos. The interface is user-friendly, so don’t stress. Just click around; we’ll get the hang of it in no time.

Happy presenting! 🎉

Designing Engaging Slides

Creating captivating slides in Microsoft PowerPoint involves careful planning, design, and the use of built-in tools. Key factors include selecting the right templates and themes, as well as incorporating animations and transitions to enhance the visual appeal.

Utilizing Templates and Themes

Templates and themes are essential for ensuring a cohesive appearance throughout your presentation. Microsoft PowerPoint offers a wide range of pre-designed templates and themes which can be customized further.

When selecting a template or theme, consider the overall tone and purpose of the presentation. For example, a corporate presentation might benefit from a clean, minimalistic theme, while a creative pitch could use a more vibrant, colorful template.

Examples of Customization:

• Updating the color scheme
• Setting custom fonts
• Adding company logos

Being strategic about the use of images and icons can also enhance the slide design. High-resolution images help maintain professionalism and visual quality. Don’t overload the slide with text; aim for a balance between text, images, and white space to keep the viewer’s attention.

Adding Animations and Transitions

Animations and transitions add an element of interest and dynamism to your slides. They shouldn’t detract from the content but rather enhance the way information is delivered. We can use simple animations for bullet points to appear one by one, or use subtle transitions between slides to create a smooth flow.

PowerPoint provides several options for animations and transitions. Frequent and dramatic effects can be distracting, so we should use them sparingly. Focus on simple, clean animations such as:

Apply these to emphasize key points or to add a bit of flair. Transitions like “Morph” can create a seamless look between slides, making the presentation more engaging without overwhelming the audience.

By carefully combining these elements, we make our presentations not just informative but also visually appealing and memorable.

Collaboration and Sharing

Microsoft PowerPoint makes it incredibly simple to collaborate and share across multiple devices. Let’s dive into how we can work together in real-time and share presentations seamlessly across various platforms.

Real-Time Collaboration

With Microsoft PowerPoint, real-time collaboration is a breeze. Whether we’re using the desktop app , web app , or mobile app , we can all edit the same presentation simultaneously. This feature ensures that everyone stays on the same page and can see updates as they happen.

When we save our PowerPoint file to OneDrive or SharePoint , it enables multiple users to access and edit the presentation concurrently. The integrated chat and comment system makes it easy to discuss changes right within the app.

Sharing Presentations Across Devices

Sharing PowerPoint presentations across different devices is effortless. We can share a presentation directly from the desktop app by selecting the Share button on the ribbon. If the presentation isn’t already saved on OneDrive , a prompt will guide us to save it there for easier sharing.

We can also send a link to the presentation via email, or generate a shareable link that allows recipients to view or edit the file. When sharing from the web app or mobile app , the process is just as smooth and user-friendly, enabling us to collaborate efficiently regardless of the device we’re using.

PowerPoint for Various Platforms

Microsoft PowerPoint offers a suite of functionalities across different platforms, allowing users to create, edit, and share presentations seamlessly. Whether you are on a desktop computer, a web browser, or a mobile device, PowerPoint adapts to suit your needs.

PowerPoint on Desktop and Web

PowerPoint serves as a staple on desktop computers, available for Windows and Mac users alike. On Windows 10 and Windows 11, the software provides robust features that include advanced animations , transitions , and media integration .

For those using macOS, PowerPoint ensures compatibility with similar features and seamless performance. Notably, the desktop version supports offline access , so you can work on your presentations even without an internet connection. Additionally, PowerPoint integrates with other Microsoft 365 applications, which enhances the user experience through real-time collaboration .

On the web, PowerPoint offers a streamlined version that is accessible via any browser. This online version caters to users who need to edit or create presentations on the go. Although it might lack some complex features, it excels in essential functions like real-time co-authoring , basic formatting , and cloud storage integration.

PowerPoint on Mobile Devices

PowerPoint extends its functionality to mobile devices, including tablets and smartphones. The app is available on both iOS (iPhone, iPad) and Android platforms, making it incredibly versatile. Whether you’re using an iPhone or an Android phone, you can download the PowerPoint app from respective app stores.

On mobile devices, PowerPoint ensures you have the basics to create and edit slides. The touch-optimized interface simplifies tasks like dragging and dropping elements, which maintains a user-friendly experience . Voice commands and dictation features further enhance usability, making it possible to add text without typing.

Using PowerPoint on a tablet, such as an iPad or an Android tablet, leverages larger screen real estate, offering a more desktop-like experience. This is particularly beneficial for users who frequently travel but need to work on presentations. Advanced features like pen input for sketches and annotations add another layer of versatility, making it more than just a tool for viewing slides but also for detailed editing and creation.

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Open Source software is software with source code that anyone can inspect, modify or enhance. Programs released under this license can be used at no cost for both personal and commercial purposes. There are many different open source licenses but they all must comply with the Open Source Definition - in brief: the software can be freely used, modified and shared .

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Microsoft PowerPoint is a presentation program designed for a very wide audience and is therefore as easy to use as possible. Even people who are very rarely aware of the existence of this Microsoft Office component are aware of it and are not familiar with the software.

PowerPoint doesn't have many functions: the program allows you to add unlimited number of slides, transitions, music and simple animations to your presentation. The slides themselves can contain text and graphics, videos, hyperlinks and interactive keys. Generally speaking, in the latest versions of the program there appeared quite a lot of tools for setting up the slide structure in it. The user can select an area for header, footers, footers, etc. There are tools to create charts, simple tables and charts, as well as a small library with sounds and clip-art.

Microsoft PowerPoint 2016 provides users with an easy-to-use platform to create comprehensive, multimedia presentations.

Switching of presentation slides can be done automatically (according to the set schedule) or manually - by mouse click. The user has a timer, a timeline and a preview function. All of this helps to "put" the presentation to bed" in the allotted time.

When adding graphical elements to a project, Microsoft PowerPoint allows you to "play" with sliders responsible for various color parameters, add frames and make all kinds of changes to the images using the tools from the "Draw" panel. New versions of PowerPoint use their own codecs to play multimedia elements (audio, video), so that no additional software is required. Another benefit added to the program relatively recently is support for cloud-based synchronization of project changes using the OneDrive cloud service.

Those who are not going to create their own presentations, but only want to see the ready-made ones, not necessarily download and install the full version of the program. Just use the Microsoft PowerPoint Viewer tool.

- Create slides and use text, graphics, interactive and multimedia elements

- their own libraries with transitions, clipart and sounds;

- preview of the project directly in the program interface;

- a handy slide show;

- Synchronize project changes with the OneDrive;

- tools for drawing and creating charts/diagrams;

- a built-in timer;

- ready-made templates for presentations on a variety of topics.

Aidan Thu, Apr 4, 2024 Microsoft PowerPoint 2016 is a Microsoft application for presentation. This software allows users to save their presentation files to the OneDrive cloud. Users can also access all presentation files directly using their OneDrive account. All of the presentation files are in sync with all the devices for users. This software has a lot of newer updates than the older ones. However, Microsoft does not provide all the updates that much. Still, this software is highly compatible with almost all of the users still in today. It does not require that much system resources to function properly. Therefore, older computers can still perform better in this software.

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The 7 Best Free PowerPoint Alternatives for Presentations

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Microsoft PowerPoint has been around for a long while and so far it has served users well. However, because it's a paid program, not everyone can afford it.

Thankfully, there are many options available for users who want the functionality of Microsoft PowerPoint in a free-to-use package. In fact, some of them don't even require any downloads and are completely web-based.

1. Google Slides

By far the most popular PowerPoint alternative out there, Google Slides shines when it comes to collaboration. Multiple people can work simultaneously on a presentation and add new slides.

This is further strengthened by its availability. Google Slides works on your web browser and has apps for both iOS and Android.

Additionally, Google Slides keeps a record of all the changes users have made to a presentation, and you can easily restore your slideshow to a previous version. While anyone with a Gmail account can use Google Slides, G Suite users get added data protection.

Compared to PowerPoint, the number of templates, animation forms, and fonts is somewhat lacking. However, businesses tend to overlook these shortcomings on a day-to-day basis.

While Canva is primarily known as a photo editor and design tool, it is also a competent MS PowerPoint alternative.

One of Canva's main strengths is its ease of use. There are many beginner tutorial videos on the website if users do not understand something. Complete beginners can easily navigate through the minimalistic interface.

With the free version of Canva, you get access to over 8000+ presentation templates that exponentially speed up your workflow. Additionally, Canva still remains one of the easiest services to create infographics and charts in.

The only limiting thing with Canva is that it offers a basic set of tools and transitions at users' disposal. It's apparent that the company places more focus on photo editing and design aspect than anything else.

The Prezi presentation format is unique in the way that it lets you view slides. Instead of addressing multiple elements at once, Prezi gives viewers a single canvas that allows them to zoom in on different presentation parts. This provides a much more immersive experience.

Similar to Google Slides, Prezi supports the real-time collaboration of up to 10 users. Users can also add comments to indicate changes or report missing information. Prezi works on any modern web browser, and there are Android and iOS apps available as well.

Related: Powerful Google Chrome PDF Extensions and Apps

The Prezi software also has an analytics feature that helps users optimize their presentation by showing them which slides were the most viewed as well as which ones were skipped.

Even though the basic version of Prezi is free to use, it doesn't allow users to control the privacy of their presentation, which could be a dealbreaker for many. Additionally, due to the way Prezi works, there is a steep learning curve associated with it.

4. WPS Office Free

WPS Office is the closest alternative to PowerPoint when it comes to functionality and user interface. Plus, unlike the other web-based services on this list, you don't always need an active internet connection to use it.

With its complete support for PowerPoint files, users can edit existing PowerPoint documents with ease in WPS Office. They can also embed videos and animate individual objects, just like in Microsoft PowerPoint. It also offers many templates, so users can pick their favorite.

However, users should keep in mind that while the software is free, it is supported by ads, which may be a bit intrusive at times. In addition to this, collaboration is less straightforward than with Google Slides.

WPS Office is available across all major platforms such as Windows, macOS, Linux. iOS, and Android. There is a web-based version available as well. Alternatively, you can check out this handy guide to smoothen your transition to WPS Office from Microsoft .

Xtensio is one of the best options for business users. It has many templates available regarding various organization sections, such as marketing, UX design, etc.

With Xtensio's easy-to-use interface, even newbies can create professional-looking reports and presentations. Additionally, they offer even greater flexibility in terms of design. You can edit each object in a template to suit your specific needs.

But it does have some shortcomings. For one thing, users cannot export their presentations in PowerPoint format. Additionally, the free version supports only one user at a time with a storage space of 1MB.

6. LibreOffice

LibreOffice is open-source presentation software that does everything PowerPoint can do. Although it lacks functionality such as OneDrive Integration, its PowerPoint-like functionality more than makes up for it.

LibreOffice has its share of useful features, such as the ability to import Keynote files. In addition, LibreOffice has a vast collection of free templates that users can use to create their presentations.

If that's not enough, you can download additional templates from LibreOffice's online repository. LibreOffice is available across Windows, macOS, and Linux.

7. Zoho Show

There are several reasons to use Zoho Show for your next presentation. It's a great presentation tool that's similar to Google Slides, but even better. Users can also import and edit all their PowerPoint files in the online tool.

Users can create tables, infographics, and data charts within Zoho Show itself. In addition to this, the service also has in-built Google Image Search functionality that lets you search and insert images quickly.

Related: Tools to Give an Online Presentation From Anywhere

Additionally, Zoho Show supports collaboration in real-time and multiple users can edit presentations. Although there's not much to complain about in Zoho Show, many users would like to have more options when it comes to templates and animations.

Worthy PowerPoint Alternatives

Essentially, all these tools and services function the same way as PowerPoint without the cost. Furthermore, the web-based alternatives are more advanced such as automatic saving and cloud storage.

Despite this, PowerPoint remains the front-runner when it comes to presentation software. As such, it is important for users to know how to make the best out of its features.

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How-To Geek

6 ways to speed up your powerpoint file.

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6 ways to speed up your word document, how you can use onenote to maximize your productivity, quick links, reduce your powerpoint file size, review the master slides, check for macros and add-ins, disable autosave, other options.

There are many reasons why your PowerPoint file is running slowly, and all of them lead to frustration and wasted time. Before you throw your computer out the window, take a look at these tips that will hopefully get you back up and running more smoothly.

It's likely that the main cause of your sluggish PowerPoint file is its size. Since PowerPoint is a presentation designer, you might have lots of images, audio clips, and videos, each increasing the memory the program consumes on your computer. You might have also added many animations and transitions to make your PowerPoint more impressive, but these also add to your file's size. Addressing these will significantly reduce your file size and, thus, quicken the program's processing speed.

The question to ask is whether you need so many images in the first place. Go through your slides and remove any images that don't add any true value to your presentation. If you still find that you have lots of images, consider making them smaller by dragging the corner image handle towards the center of the picture.

Hold Ctrl to select many images on a slide at the same time, and then adjust one of those images to make them all smaller.

A second option is to remove artistic effects from images. It might be tempting to use PowerPoint's built-in picture editor, but adding shadows, reflections, and borders instantly adds kilobytes to your file. To revert the image to its original formatting, first select the image, and then click "Reset Picture" in the Picture Format tab on the ribbon.

Finally, consider compressing your images . While this will reduce their quality, using a lower resolution will mean that PowerPoint won't have to work as hard to display them in both the Normal and Slide Show views. Select an image in your slideshow, and click "Compress Pictures" in the Picture Format tab.

Then, you can either choose to compress the image you selected or all images in your file. If you plan to project your finished presentation onto a screen, 150 PPI is the optimal choice for reducing your file size without lowering the image quality too much.

The other way to compress your images, and all future pictures you add, is to first click File > Options. Then, click "Advanced" in the left-hand menu, and change "Default Resolution" to 150 PPT or 220 PPI in the Image Size And Quality options.

Then, click "OK."

Removing backgrounds and watermarks from your slides will also help to speed up your file.

Audio and Videos

As well as compressing images, you can also compress the media within your presentation, but the method differs slightly. Click File > Info, and choose the "Compress Media" drop-down button. There, click "HD" or "Standard" as alternatives to the Full HD option.

Compressing the media in your presentation will also remove embedded subtitles and alternate audio tracks.

If this doesn't speed up your file, consider removing the media from your PowerPoint file altogether. This doesn't mean you have to lose that feature from your slideshow, however—adding a link to the video or audio, which you can click when delivering your presentation, is a good alternative.

Animations and Transitions

Animations are a good way to emphasize details in your PowerPoint presentation or gradually introduce information step-by-step, and transitions between slides can look professional and slick. However, overusing these features not only distracts your audience and looks tacky, but also reduces your PowerPoint's performance efficiency. Keeping animations and transitions to a minimum, in terms of both quantity and type, will make a big difference. If possible, try to stick to these rules:

• Ask yourself, "Does this make my presentation better?" If the answer is no, don't put it in.
• Use slick effects that last less than one second without you having to change the speed of the animation . Fade and Cut are professional and quick transition effects, and Appear and Fade are optimal entrance animations.
• Use the same transition effect for each slide, and the same animation for each item.
• Try to avoid adding more than one animation to each item, and avoid animating individual words and letters.

You might think that the slides in the thumbnail pane on the left-hand side are the only slides in your file. However, the Slide Master contains hidden information that dictates how your presentation is designed. You can see the master slides by clicking "Slide Master" in the View tab on the ribbon.

First, scroll through the Slide Master, and right-click and delete any of the layouts you don't need.

Second, you might see objects (such as pictures or formatted text) that don't add any value to your PowerPoint. Click the relevant master slides and remove those items.

While useful, macros and add-ins—advanced tools that enable more features and functions—significantly add to your PowerPoint file's workload, and could be the reason it is running slowly.

Macros let you automate a series of commands to execute a task with a single click or keyboard shortcut. To check which macros you have enabled in your PowerPoint, click the "Macros" button in the View tab. This will bring up a dialog box, where you can view, edit, and—importantly—delete any macros.

Even though deleting a macro means you might lose some automation, it will likely speed up your file significantly.

Add-ins are custom tools you can add to PowerPoint that enable you to do more with the program. For example, you can add more customized charts or interactive elements to take your presentation to the next level. However, since you're effectively adding another program to PowerPoint, these affect its performance hugely.

To see whether you have add-ins installed, click the "Add-ins" icon on the Home tab, and any add-ins will show under My Add-ins in the drop-down dialog box.

Then, to remove an add-in, click "More Add-ins."

In the Office Add-ins window, click "My Add-ins," and click the three dots next to whichever add-in you want to delete. Finally, click "Remove."

This will remove the add-in from your Microsoft account, affecting all Office applications compatible with this add-in.

This tip is somewhat of a last resort, as Microsoft 365's AutoSave is a great way to ensure you don't lose your work if something unexpected happens, such as an impromptu update or the dreaded blue screen of death .

However, because AutoSave uploads the latest version of your PowerPoint file to your OneDrive account every few seconds, it's always working in the background and might slow down the program's performance.

Providing you're sure that you'll remember to press Ctrl+S every few minutes to save your work manually, try disabling AutoSave to speed up your file.

If you can't see the AutoSave icon, right-click any of the tabs and click "Show Quick Access Toolbar."

If you still can't see it, click the "Customize Quick Access Toolbar" down arrow, and check "Automatically Save."

Then, click the AutoSave toggle to "Off," and the AutoSave function will stop working away in the background.

Failing all of the above, there are two more options you might explore to work more efficiently in PowerPoint.

Use PowerPoint for the Web

If you're using a low-spec computer, it mightn't be powerful enough to handle PowerPoint's complexities. Using the web-based version of PowerPoint could be your way around this issue, as it doesn't require the use of any software on your PC. What's more, PowerPoint for the web is a slimline version of the desktop app, so it's likely to perform more efficiently on lightweight PCs and tablets.

Clean up Your PC

Have you considered that the issue mightn't be PowerPoint itself? Try opening some other apps, and see whether they also run more slowly than you'd hope. If this is the case, try freeing up some space on your PC . Similarly, if your computer has just installed an update, this might be the cause of your device's sluggish performance, and there are different things you can try to fix this issue.

As well as optimizing your file, you can increase your PowerPoint effectiveness and efficiency by avoiding some of the common mistakes that people make when using the program.

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• QuickTime Not Available PowerPoint? Fix It with 8 Methods

Are you encountering the infamous error message “QuickTime not available PowerPoint cannot play the video”? Find out how to fix the problem and play videos.

5 mins read

Updated on 2024-07-24 18:11:22 to Video Issues

Question “Hi, I have embedded a video file in my PowerPoint presentation to explain my point better. But when I play the PPT file on my friend’s computer, the video won’t play, and it flashes an error message that ‘ 'QuickTime not available PowerPoint' . What is the issue here, and how do I fix it?” -Question from Reddit

A PowerPoint presentation without videos is boring in today’s world. Videos are fast replacing the old-school photos and clipart images in presentation slides. But when inserting certain video files, like MOV format, many users encounter error messages. The problem gets worse when the videos play smoothly on your computer but fail on other computers.

If you are encountering the error message “QuickTime not available PowerPoint”, do not be alarmed. PowerPoint needs QuickTime Player installed on your computer to play MOV video files. Even when you have QuickTime Player installed, there could be compatibility issues that could trigger the issue. We will inspect all the possible reasons and provide you with detailed solutions to fix the QuickTime not available PowerPoint issue.

Part 1. What Does PowerPoint Say QuickTime Is Not Available?

When PowerPoint says QuickTime is not available, it implies that QuickTime is not installed on your computer. If QuickTime is present on your computer and you are still getting the error, here are the possible reasons that could trigger the QuickTime not available PPT error.

Your QuickTime video is corrupted or damaged.

Your QuickTime version is outdated.

Your video file codec is not supported.

Part 2. How to Fix QuickTime Not Available PowerPoint?

Now that you have some ideas regarding why PowerPoint QuickTime not available error occurs, it is time to look for solutions. We have illustrated all the possible solutions to fix videos not playing and showing errors in PowerPoint. You need to execute all the solutions until the problem is resolved and videos play smoothly.

Fix 1. Download QuickTime 7.7.9 for Windows

The most obvious reason why you encounter PowerPoint video QuickTime not available error is that you do not have QuickTime installed or the installed version is outdated. Therefore, the first step is to download and install the latest version of QuickTime for Windows. Once you install QuickTime 7.7.9, web browsers will also support QuickTime videos without installing any additional plug-ins. Here are the steps to follow.

Visit the official website of QuickTime

Click the Download button to download QuickTime 7.7.9 for Windows.

Click the QuickTimeInstaller.exe file and follow the on-screen instructions to finish the installation process.

After installation, restart your computer and see if the QuickTime videos are playing in PowerPoint.

Fix 2. Repair Corrupted QuickTime Video

When you have the latest version of QuickTime installed on your computer, still encounter the PPT QuickTime not available error message, it is possible that the issue is with the video file. MOV Video files can get damaged or corrupted due to improper transmission or virus infection. You will need a dedicated video repair tool to fix the corrupted MOV files instantly.

We recommend 4DDiG Video Repair to repair corrupted QuickTime video files, and here is the key feature of 4DDiG Video Repair:

Repairs corrupted, unplayable, damaged, and distorted video files.

Supports a wide range of video file formats including MOV and MKV.

Works with different storage media devices including flash drives and SD cards.

Repairs video files in batch irrespective of formats to save time and effort.

Advanced repair mechanism with high success rate and high-speed repair.

Preview the repaired videos before exporting them.

Here are the steps to repair corrupted MOV file via 4DDiG Video Repair.

Read Also Top 5 Tools to Repair MP4 File Online Free -Tutorial 4DDiG

Fix 3. Convert MOV File to Another Format

We have already stated that MOV video file is not supported by PowerPoint by default. You need QuickTime Player installed and compatible MOV format with codec to run. Therefore, you should consider converting the MOV file to a popular video file format that PowerPoint supports by default. For example, you can convert a MOV file to MP4 and WMV file that PowerPoint can play without any issue.

We need a professional video converter, and we recommend CloudConvert online video converter. You can convert MOV files to any file format instantly without compromising resolution or quality. Here are the steps to convert a MOV file to another format via CloudConvert for PowerPoint QuickTime not available fix.

Open your web browser and visit CloudConvert online video converter.

Fix 4. Enable Windows Media Player Controls in PowerPoint

Many users have reported that videos in PowerPoint fail to play when the Windows Media Player controls are turned off. This is especially applicable to the older version of PowerPoint. Media Controls are the options like the play button, timeline, and volume bar that you see when you place the mouse cursor over a video in the slideshow. Here are the steps to enable Windows Media Player controls in PowerPoint to fix the QuickTime not available PowerPoint 2010 issue.

Open PowerPoint and create your presentation with your MOV video file.

Navigate to the Slide Show tab from the top.

Now, you can run your presentation and see if the MOV videos are playing smooth

Part 3. How to Play QuickTime Video Automatically in PowerPoint

When you embed a video in your presentation, you most likely want to play the video automatically when you land on that slide. A video on any slide does not play automatically, and you need to click on the play button to run the video. But you can program QuickTime video to play automatically in PowerPoint whenever you load the slide in the presentation.

Open PowerPoint and insert the QuickTime video by going to Insert>Video> This Device.

Select the inserted video and go to the Playback tab from the top.

In the Video Options section, go to the Start option and select the Automatically option.

Save the presentation and run it to see your embedded QuickTime video play automatically when the slide loads.

QuickTime Not Available PowerPoint FAQs:

Q1. does powerpoint support .mov.

Your video on Zoom might not be working due to several issues. Such as improper camera connection due to a faulty port, blocked camera access due to the configured settings of OS, outdated Zoom app or OS, and corrupted or outdated camera drivers.

Q2. How do I get QuickTime to play in PowerPoint?

Insert the QuickTime video file in your slide from Insert> Video option. Go to Slide Show and select Start as Automatically. Run the presentation and the QuickTime video will play automatically when the slide loads on the screen.

Q3. How to fix media unavailable in PowerPoint?

Make sure the media file format is supported by PowerPoint. Ensure the media file in play on your computer perfectly on the default media player. Set the media compatibility option and check the codec required. If nothing works, convert the media file into MP4 and run in it PowerPoint without any issue.

QuickTime not available PowerPoint is a common issue that many users encounter. If you have the latest QuickTime Player installed on your computer, the issue could be with the MOV video file itself. We recommend 4DDiG Video Repair to repair MOV video files instantly. You can use CloudConvert online video converter to convert MOV file to MP4 or WMV file format that is readily supported by PowerPoint.

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William Bollson, the editor-in-chief of 4DDiG, devotes to providing the best solutions for Windows and Mac related issues, including data recovery, repair, error fixes.

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7 Easy-to-use PPT to PDF Converters in 2024 [Offline & Online]

PDF ensures the file format remains unchanged on any device and is compatible with almost all systems. On top of that, the PDF file is also smaller than a PPT file. It allows you to share and present presentations quickly in a fixed layout. To convert a PPT file to PDF, this post presents 7 easy-to-use offline and online PPT to PDF converters , including SwifDoo PDF , a comprehensive PDF conversion application. Let’s get the highlights of these tools together!

Best PPT to PDF Conerters Offline

Offline tools are more stable and efficient when working with large files. This section will introduce three PowerPoint to PDF converters. You can use them on Windows or Mac to convert PPTs to PDFs with simple steps.

SwifDoo PDF (Windows)

SwifDoo PDF is the go-to for converting PowerPoint to PDF on Windows without disrupting the file content. It offers a top-notch PDF converting solution to handle large files in various formats, such as PPTX, DOC, XLSX, etc. The PPT to PDF converter stands out for its ability to convert multiple Office files to PDFs at the same time. Documents of different formats can be uploaded together to the converter and be converted to PDF files in one click.

If you find the software meets up to your needs, download and install it on your PC or laptop by clicking the button above. And follow the easy steps to convert PPT files to PDF in SwifDoo PDF:

Step 1: Open the program on your computer and choose Convert . Select Office to PDF ;

Step 2: Click Add Files to import your PPT files. Tap Start to convert PowerPoint files to PDF documents.

Some of the critical features make SwifDoo PDF worth trying:

• Convert multiple PPT files to PDF or vice versa simultaneously;
• Easy to change text in the PDF after conversion for further improvements;
• Directly share the converted file via email, Dropbox, and Google Drive.

Microsoft PowerPoint (Windows & Mac)

Of course, Microsoft PowerPoint is the PPT to PDF converter that allows you to convert PowerPoint to PDF without additional applications. You can straightforwardly save a PPT file as a PDF hassle-free to ensure the layout stays the same on different devices. It can deal with one PowerPoint file at a time, which means it is time-wasting when you need to deal with multiple documents.

Here are the features you may like when choosing this PowerPoint to PDF converter:

• No need to download other PDF converters;
• Define which slide you need to convert to PDF;
• Two quality levels are available to decide the quality and file size after transformation.

Wonder how to use this PPT to PDF converter to save your PowerPoint file as a PDF, the first part in the article below is helpful:

How to Save PowerPoint as PDF with Notes [Free of Cost]

Do you know how to save PowerPoint as PDF with notes? Learn the way to preserve your speaker notes while converting your PPT to PDF in this article.

Adobe Acrobat (Windows & Mac)

Adobe Acrobat is a highly-rated PDF program in the industry and is devoted to removing any PDF-related hassles. It allows you to convert a PPT to PDF in seconds. The batch-processing feature lets you create PDFs from multiple PowerPoint documents. However, this PPT to PDF converter is expensive to purchase. If you are a budget-minded user, it is better to look for some Adobe Acrobat alternatives to convert PPT files or conduct other tasks.

Some major features of using Adobe Acrobat to convert PowerPoint to PDF:

• Create PDFs from PPT, scanner, Word, Excel, and more;
• Offer multiple conversion settings to choose the file quality;
• Apply protection to the file before converting.

Best PPT to PDF Converters Online

Online software enables you to convert PPT to PDF on any device without worrying about its specifications. Here we tested three good online PowerPoint to PDF converters. Have a look!

PDF24 Tools

PDF24 Tools is a PDF management solution that enables you to convert, compress, edit, and annotate PDFs with ease. After the conversion, the PPT to PDF converter lets you preview the converted results before downloading. You can send the PDF file via email, split the pages, or password-protect the PDF . Your file will be deleted in 1 hour, making it one of the safest PDF converters online.

Scroll down to find out the unique features belonging to this PowerPoint to PDF converter:

• Free convert PPT files to PDF without limits;
• SSL secured file transfer is applied to protect your file from malware;
• You can convert multiple PPT files to PDF documents simultaneously.

Zamzar is a free online PPT to PDF converter that allows you to save a PowerPoint file as a PDF without registration. The file size will be presented when the PPT document is uploaded. Batch conversion is supported to convert multiple PPT files to PDF documents at the same time. One thing worth noting: the maximum file size is 10 MB. If your PPT document is oversized, it is better to compress the PowerPoint file first.

Check the features that you may be concerned about:

• Uploaded files are automatically deleted in 24 hours;
• Convert PPT files to PDF for 2 free tasks per day.

FileConverter

FileConverter is a web-based site to deal with various PDF-related tasks. It has a PPT to PDF converter with advanced settings to customize before performing the transformation. You can import a PowerPoint file with up to 1 GB. It is flexible to specify the slides you want to include in a PDF and make it frame the slides or not.

We have mapped out some highlights of FileConverter:

• Set a password to protect the converted files;
• Convert a PPT file to PDF to fit for printing or a screen.

Xodo helps you convert PPF files to PDFs online for free. It enables you to add PowerPoint files to its workspace from a local folder, Dropbox, and Google Drive. Free users can only convert one PowerPoint file to PDF at a time. Besides, the daily free task limit is 1 file per day for this PPT to PDF converter.

Features that you may need to know:

• Batch conversion is available for paid users;
• You can preview the PPT file before converting it.

In this article, we introduce a total of 7 good PPT to PDF converters. Whether you prefer offline or online software, you can find the right tool in this article. You can convert PPT files to PDF documents without a hassle in a few clicks. Most programs here can convert multiple PowerPoint documents to PDF files meanwhile, which improves your efficiency.

Lydia is an English columnist for AWZware. She is familiar with different technology products such as office software, location changers, and video software applications. Focused on tech blog writing, she is willing to solve your problems with up-to-date information.

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