powerpoint presentation convert to word document

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Step-By-Step Guide to Convert PowerPoint to Word: Windows + Mac

Last Updated: December 18, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 728,410 times. Learn more...

This wikiHow article teaches you how to convert a Microsoft PowerPoint presentation into a Microsoft Word document by using the "Create Handouts" feature on PowerPoint for Windows, or by exporting an RTF (Rich Text Format) file using PowerPoint for Mac. The current version of PowerPoint for Mac does not have the "Create Handouts" feature. RTF files are not able to accurately convert the formatting of some PowerPoint features, so many images and backgrounds may not be supported.

Things You Should Know

• To convert a PowerPoint file to Word, first open the PowerPoint presentation.
• On Windows, go to File > Export > Create Handouts and click "OK."
• On Mac, go to File > Export > File Format > .rtf > Export. Open the RTF in Word, then go to File > Save As > Format > .docx and click "Save."

• If you want the Word document to update whenever the original PowerPoint presentation is changed, click on Paste link .
• If you want the Word document to remain unchanged whenever the original PowerPoint presentation is updated, click on Paste .

• The PowerPoint will open in Word so you can save it and view it later as a .docx document. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• In most instances, the formatting and pagination will not match the original PowerPoint presentation, and the RTF format may not support many pictures or backgrounds. Be sure to go through the Word document and adjust it to your liking.
• Alternatively, you can easily convert a Word document to PowerPoint .

Expert Q&A

• Use online converters, like Zamzar, to convert PPT to Word docs without Microsoft software. Thanks Helpful 0 Not Helpful 0
• If you get the error "PowerPoint couldn't write to Microsoft Word," restart your computer and try the conversion again. Converting PowerPoint to Word takes a lot of memory, so if you have a lot of programs open or have a few browser tabs open, you can keep getting an error. Thanks Helpful 0 Not Helpful 0
• You can also use the Create Adobe PDF to see the PowerPoint easily. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/edit-or-print-powerpoint-handouts-in-word-09256fc0-3b3e-4a43-9c83-3cfde594fed4?ui=en-us&rs=en-us&ad=us

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Convert from ppt, file format, ppt (microsoft powerpoint presentation file).

PPT is the binary file format for Microsoft Office PowerPoint 97-2007. Presentations using PowerPoint can include images, text, audio, video, charts, graphs, hyperlinks, and animation to provide presentations created for students and businesses. Mos...

DOC (Microsoft Word Binary File Format)

Utilized in PC word processing, the DOC (Document) file is most commonly associated with Microsoft Word. Originally a plain-text document, today users can insert hyperlinks, images, and change margin, alignment, and more. At its creation, DOC files ...

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How to convert a PowerPoint to Word.

Turn your PowerPoint presentations into Word files. Learn how to convert your slides with and without PowerPoint.

Microsoft PowerPoint works well for presentations, but its PPT file format isn’t ideal for sharing the text on your slides. If you — or someone else — need only the text, it’s best to convert the slideshow into a Word document. It will make it easy to share and edit the information. Before you convert a PowerPoint to Word, be sure to delete PowerPoint slides if unnecessary.

Read on to learn how to convert PowerPoint slides into Word documents in two simple ways.

Can I copy PowerPoint slides to Word?

Even though you can copy and paste PowerPoint slides to Word documents, Microsoft has such advanced software that the workaround of copy and pasting is not as helpful or quick as it used to be. There are other methods that make it easier for you to get PowerPoint slides into a Word document. Read on to learn how.

Convert PowerPoint slides to Word on Windows.

If you have access to the PowerPoint software, you can export the slides directly into a Word file. Follow these steps:

• Open the PPT file in PowerPoint and select File > Export from the menu bar.
• Select Create Handouts.
• Select a page layout in the Send To Microsoft Word window.
• Select OK to export the slideshow into a Word file.

Convert PowerPoint slides to Word on Mac.

• Name your file in the Save As text box and designate a location on your local disk to store it.
• Under File Format, select the Rich Text Format (.rtf) option.
• Click the Export button to save your PowerPoint as a new .rtf document.
• Open Microsoft Word on your MacBook and click the Open tab on the left panel.
• Locate and select the .rtf document.
• Click the Open button on the bottom right corner of the screen to convert the file to a Word document.

While you’re working with presentation slides, did you know you can also insert a PDF into PowerPoint , convert a PDF to Google Slides , or convert Google Slides to a PowerPoint ?

No PPT? Convert PowerPoint slides to a PDF first.

In case you don’t have PowerPoint, don’t worry. You can convert your presentation first into a PDF file and then again into a Word document. Start by converting the PowerPoint file into a PDF document:

• Navigate to Adobe Acrobat online services and start the Convert PowerPoint to PDF tool .
• Drag and drop your file to the converter.
• Download the converted PDF document.

You can then use the Convert PDF to Word tool to turn your new PDF file into a Word document. It works in the exact same way as the first tool. You’re then ready to share or edit the Word file.

Discover what more you can do with Acrobat online services to convert, edit, and sign PDF files.

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Convert PPT to Word Online

May 15, 2023 by Hung Nguyen

Use the best free online web tool to convert PowerPoint presentations to Word documents online. You don’t need to sign up, pay, or share any details.

We’re back with another how-to guide! This time, we’ll show you how to convert PPT to Word. This process is particularly useful for content-packed PowerPoint presentations. Smallpdf can effectively transform PPT to Word in a heartbeat with our online converter. Just keep reading to learn more about how you can do this.

How to Convert PPT to Word Online

Go to the online Converter tool .

Upload or drop your PPT file.

Wait while we convert your file to a PDF.

Click on “Export As” from the panel on the right.

Choose the “Word (.docx)” option.

Voilà! You can now download or share your file.

As PDF software, we can convert PPT to PDF and PDF to Word. When you put this combination together, you get a PPT to Word software. It’s that simple!

How to convert your PPT to Word using Smallpdf

We Can Handle Scanned Documents

Smallpdf has enabled Optical Character Recognition (OCR) in our online converter. This means all documents converted using the PDF converter will retain their original format. You can also extract text from scans into an editable format—this is a Pro feature you can try by signing up for a 7-day free trial .

And that’s not all! As generosity goes a long way, we accept files up to a whopping 5GB per file!

Are My PowerPoints Safe in Your Hands?

As an online SaaS platform, security is our top priority. Since we launched in 2013, over a billion users from all walks of life have trusted us with their documents. We ensure that every single file transfer is carried out with TLS encryption, and we remove these documents from our servers after one hour of processing.

Useful tools for your document management needs

System Requirements

There aren’t any specific requirements for using our online software. As a cloud converter, you can access Smallpdf on any operating system or device. An internet connection and browser are all you need.

If you want to work on more documents than our free daily limit allows, you should consider a Smallpdf Pro subscription. With it, you unlock limitless conversions and get to convert or compress multiple files at once, effectively saving you time and effort. With Pro, you also get access to our Smallpdf Desktop App, which lets you do almost everything you can on our website without an internet connection. You can try it out first with our free trial —you can cancel anytime.

What Else Can You Do?

The same method of file conversion lets you convert any file from Microsoft Office (PPT, Word, Excel) and any image file (JPG, BMP, GIF, TIFF, PNG) to and from other formats. On top of that, we have a few additional tricks up our sleeves in case you want to edit your PDF files further:

• Split PDF - Separate pages from your PDF.
• Encrypt PDF - Secure documents with a password.
• Convert PDF - Convert PPT and DOC files while retaining their text format.
• Compress PDF - Reduce the size of your files without losing quality.

And many more via our homepage. We have over 20 nifty tools to help make PDF easy for you.

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Microsoft developed the PPT format for PowerPoint, which is mostly used for creating and editing presentations. PPT files normally comprise slides of text, images and animations that can play as timed or manually controlled slideshows. Users can build presentations from scratch or use an online or company corporate template. PowerPoint is the most widely used format for presentations in both educational and work settings. It can also be used for creating reports, which users often save or print as a PDF. Since 2007, PPTX has been Microsoft’s standard file format for PowerPoint. However, even if you have a newer version of the program, you can still use it to open older PPT files, and also to save presentations into PPT format. PowerPoint is part of the Microsoft Office suite, but some other programs, like LibreOffice, Apple Keynote or Google Slides, can also open both PPT and PPTX files.

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The DOCX format has been the standard format for Microsoft Word documents since 2007, replacing DOC. Microsoft Word is used widely in homes, workplaces and educational settings to create formatted text documents like reports, letters or resumes. As well as text, DOCX files can include pictures, tables, charts and embedded media, or can be an editable template. The DOCX format has some advantages over DOC, including typically smaller file sizes and better security. DOCX is an Office Open XML file, making it easier to open DOCX files in other programs like LibreOffice, Google Docs or Apple Pages, with fewer compatibility issues. Word is part of Microsoft Office’s paid software application and is also available with an Office 365 online subscription. Microsoft Office was designed for Windows, but you can install Office apps on other operating systems. Microsoft also has a basic free ‘Word for the web’ programme for online Microsoft account holders.

• DOCX Converter

How to convert a PPT to a DOCX file?

• 1. Choose the PPT file that you want to convert.
• 2. Select DOCX as the the format you want to convert your PPT file to.
• 3. Click "Convert" to convert your PPT file.

Convert from PPT

Using Zamzar , it is possible to convert PPT files to a variety of other formats:

Convert to DOCX

Using Zamzar , it is possible to convert a variety of other formats to DOCX files :

Frequently asked questions

If you’ve got any questions about converting or compressing files with Zamzar, we’re happy to help! We’ve answered a few commonly-asked questions below, to get you started, and you can find out more information about file conversion and compression with Zamzar, in our Help centre .

How do I convert PPT to DOCX?

Zamzar and other online file conversion tools are a quick way to convert PPT to DOCX. Just upload a PPT file to Zamzar’s website, click to convert it into DOCX format, and then download the converted file. The new document will have the same dimensions as your original presentation. If you don’t need to keep the layout and you have access to Microsoft Office, you can also open a PPT file with that and use the ‘Export’ feature to create DOCX handouts or make an RTF file that you can open in Word. It’s also possible to copy content from PPT slides to paste into a Word document.

How do I open a PPT file in Word?

You can open a PPT file in Word if you convert it first using PowerPoint or a file converter such as Zamzar. You can save the content, but not the layout, by using the ‘Export’ function in an open PowerPoint document. Either create a Word handout of your presentation or save it as an RTF file, which you can then open in Word. Another way is to install file conversion software, but with Zamzar’s website, it’s also possible to convert files online without extra applications. Just upload your PPT, convert it, and then download a Word file that you can open on your device.

How do I convert PPT to DOCX on Mac?

Online file conversion tools like Zamzar are a simple way to convert PPT to DOCX on Mac as you don’t need to have Microsoft Office on your device. Zamzar will also create a Word file with the same layout and dimensions as the original presentation. Just upload the PPT file to the free tool on Zamzar’s website, select to convert it into DOCX format, and then download the new file. You may also be able to find file conversion software for Mac, but an advantage with using online file converters is that you don’t need to install new applications on your computer.

How do I convert a PowerPoint to Word online?

A quick way to convert a PowerPoint to Word online is by using a file conversion website like Zamzar. The free tool on Zamzar’s website can convert files in just a few clicks – upload the PowerPoint file, select to convert it into DOCX or DOC format, and then download the new file. If you have an Office 365 subscription, you can also use the ‘Export’ function to create Word handouts of your presentation, or to create a Rich Text Format (RTF) file. However, unlike with Zamzar’s converter, this will automatically change the dimensions of the presentation into A4 portrait.

Can I open a PowerPoint file without PowerPoint?

You can open a PowerPoint file without PowerPoint if you convert the file into another more accessible format first. It’s simple to convert PowerPoint files using online tools such as Zamzar. Just upload your PPT or PPTX file to the free conversion tool on Zamzar’s website, select the format you want to convert it into (e.g. PDF or DOC), and then download the new file when it’s ready. If you’re happy to install additional software on your device, you could also download a file conversion application and then use this to change the file into another format. Alternatively, you can open a PowerPoint file with an open-source program like LibreOffice.

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PPT to DOC Converter

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How To Convert PowerPoint to Word Easily: PPT to Word

What is the difference between powerpoint and word, why would you want to convert powerpoint to word, tips for converting powerpoint to word, how do you convert powerpoint to word on windows, how do you convert powerpoint to word on mac, how to convert powerpoint to word: different methods, converting powerpoint to word helps share information.

Microsoft's PowerPoint is one of the world's most widely used business applications. It's the standard app for creating and delivering presentations, with few (if any) major competitors. However, PowerPoint's native PPT file format is less suitable for sharing information. Each slide I can only contain a limited amount of text, making it a chore to read an entire file in one sitting. Businesses work around this issue by converting PowerPoint presentations to Microsoft Word documents. This conversion process ensures that a presentation's valuable information is more easily shared with employees, customers, and other stakeholders.

Fortunately, converting PowerPoint to Word is a quick and easy process. And the task can be performed equally well on a Windows PC or a Mac. If you've ever wanted to convert PPT to Word but weren't sure how, here is everything you need to know.

While PowerPoint is a presentation tool for creating slides with graphics, photos, and videos, Word is a word-processing application. PowerPoint is an exc​ellent tool for slideshows, speeches, and lectures—situations where a speaker uses slides to help illustrate their points. Word is much better suited for reading and writing text-based documents.

Both apps have their place, but they don't do each other's jobs very well. You wouldn't try to make a presentation with a Word document, just as you wouldn't write a 15-page report in PowerPoint.

PowerPoint documents typically contain valuable information that is relevant long after a presentation concludes. Imagine an all-company meeting where the CEO gives a presentation on business goals for the next year. This is a perfect example of when employees would want a written document that covers the presentation's material. Also, any employees who couldn't attend the meeting would benefit from reading this information. 

You could just share the PPT file with anyone who wants a copy of the presentation. However, the PPT file format is less than ideal for reading. Each slide in a PowerPoint presentation contains a small amount of information. It would work much better if all the text found in a presentation and the accompanying notes could be converted to a file format designed for reading. That's why people seek to convert PowerPoint to Word, a format designed for long-form reading. With the important information captured in a Word document, more people are likely to read it.

It's important to remember that not all PowerPoint presentation elements will convert into a Word document cleanly. Videos embedded in a PPT may or may not work, and graphics may take up needless space in a Word doc.

Microsoft anticipated this and created the "Handouts" format for converting PowerPoint to Word documents. Handouts are like summaries of a PowerPoint's slides, with the accompanying notes included. Using this format for PPT conversions is highly recommended since other conversion options like PDF/XPS documents and videos won't work well (or at all) with Word.

How to convert PowerPoint to Word without losing formatting

If preserving a PowerPoint presentation's formatting is important to you, choose to export the PPT as an RTF (Rich Text Format) file. RTF is a universal word-processing file format that will do a better job of retaining text formatting.

To convert a PowerPoint document to Word on a Windows PC, open the PPT file in PowerPoint. Select the File tab in the left corner of the menu bar. On the next screen, click Export from the list of options on the left.

Click Export from the list of options. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

Next, you will be presented with a list of export options. Choose Create Handouts .

Choose Create Handouts from the export options. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

A window titled Send to Microsoft Word will appear. Choose the page layout option you would like. Under the Add slides to a Microsoft Word document option, select Paste .

Choose page layout options and select Paste. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

Finally, click OK to finish converging the PowerPoint presentation. A new Handouts document will open in Word.

On PowerPoint for Mac, the Handouts feature only exists for printing, not for converting to Word. That leaves the RTF format as the best option to convert PowerPoint to Word on Mac since Word can read and write RTF.

To get started, open the PowerPoint document, then choose Export from the File menu. In the pop-up box, select Rich Text Format (.rtf) from the pop-up menu, then pick a name and a save location for your new RTF file. Then click the Export button.

Choose the RTF file format and a location for your file. Source: Author screenshot, Microsoft 365 PowerPoint on macOS 14.1.

The RTF file you just created can now be opened in Word.

On both a Windows PC and a Mac, you can export a PowerPoint document to PDF, which can then be opened, with limited functionality, in Word. It's likely that you won't be able to select text or graphics in a PDF file opened in Word.

Third-party applications exist for converting PowerPoint to Word documents. While not free, these tools can be worthwhile for businesses that need to convert a large number of documents regularly.

Businesses rely on PowerPoint to communicate important information. Sharing that information beyond an in-person presentation is best accomplished by converting PPT to Word. This helps make presentations more accessible and ensures a wider audience for critical information.

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How to Convert PowerPoint to Word

• Click Drop or upload your files .
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• Click the CONVERT button. The PPT files will be converted to DOC or DOCX now.
• Click the DOWNLOAD NOW button. Or you can type in an email address and click the message icon. The email address will receive a download link.

Using Aspose PowerPoint to Word converter, you can convert PPT presentations to Word documents quickly. The PowerPoint to Word web app converts all the contents in a presentation from PPT to Word. It extracts texts, images, and media from slides and places them on pages in a Word document. Essentially, it transforms presentation slides into Word document pages. You can easily edit or analyze texts in Word documents because the DOC and DOCX formats are convenient for working with documents. Therefore, the PPT to Word ( PPT to DOC or PPT to DOCX ) conversion process is important. Other Aspose Apps you may want to try: Viewer web app for viewing PowerPoint presentations online; Editor web app for editing presentations online. Read an article on converting PowerPoint to Word: How to Convert PowerPoint to Word

• How do I convert PowerPoint to Word online? Use Aspose PowerPoint to Word Converter. Upload your presentation file (PPTX or PPT) and then click the Convert button.
• Is there a way to convert PPT to Word fast? Yes, you can use this application to convert PPT to Word in one click by simply uploading your presentation file.
• Can I convert PPT to Word in both DOC and DOCX formats? Yes, our online PowerPoint to Word converter supports all PowerPoint and Word document formats.
• Does the app convert presentation media into Word? Yes, the contents in a presentation are converted into a document in Word.
• How do I get the converted Word document? You can download it directly or send it to a specified email address.
• Can I convert PPT to Word on mobile? Yes, you can use our PowerPoint to Word to convert documents right on your smartphone (Android or iOS device) or desktop (Windows or mac).
• Are there limits on uploaded files? For a single presentation, the maximum file size is 35 MB and the maximum number of slides is 50. If you must convert a presentation that exceeds 35 MB or contains more than 50 slides, we recommend you use Aspose PowerPoint Splitter to divide the slides into multiple presentations. You can then convert the presentations you obtained individually.

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You can also convert PowerPoint to files in other formats.

• ODP to BMP (OpenDocument Presentation File Format)
• ODP to HTML (OpenDocument Presentation File Format)
• ODP to JPG (OpenDocument Presentation File Format)
• ODP to PDF (OpenDocument Presentation File Format)
• ODP to PNG (OpenDocument Presentation File Format)
• ODP to PPT (OpenDocument Presentation File Format)
• ODP to SVG (OpenDocument Presentation File Format)
• ODP to TIFF (OpenDocument Presentation File Format)
• ODP to XPS (OpenDocument Presentation File Format)
• PowerPoint to GIF (PowerPoint Presentation)
• PowerPoint to HTML (PowerPoint Open XML Presentation)
• PowerPoint to Image (PowerPoint Open XML Presentation)
• PowerPoint to PDF (PowerPoint Open XML Presentation)
• PPS to PPT (Microsoft PowerPoint Slide Show)
• PPS to PPTX (Microsoft PowerPoint Slide Show)
• PPSX to PPT (PowerPoint Open XML Slide Show)
• PPSX to PPTX (PowerPoint Open XML Slide Show)
• PPT to BMP (PowerPoint Presentation)
• PPT to DOC Converter (PowerPoint Presentation)
• PPT to DOCX (PowerPoint Presentation)
• PPT to GIF (PowerPoint Presentation)
• PPT to HTML (PowerPoint Presentation)
• PPT to JPG (PowerPoint Presentation)
• PPT to ODP (PowerPoint Presentation)
• PPT to PDF (PowerPoint Presentation)
• PPT to PNG (PowerPoint Presentation)
• PPT to Poster Converter (PowerPoint Presentation)
• PPT to POT (PowerPoint Presentation)
• PPT to POTM (PowerPoint Presentation)
• PPT to POTX (PowerPoint Presentation)
• PPT to PPS (PowerPoint Presentation)
• PPT to PPSM (PowerPoint Presentation)
• PPT to PPTX (PowerPoint Presentation)
• PPT to SVG (PowerPoint Presentation)
• PPT to TIFF (PowerPoint Presentation)
• PPT to XPS (PowerPoint Presentation)
• PPTM to PPTX (Microsoft PowerPoint Presentation)
• PPTX to BMP (PowerPoint Open XML Presentation)
• PPTX to DOC (PowerPoint Open XML Presentation)
• PPTX to DOCX Converter (PowerPoint Open XML Presentation)
• PPTX to GIF (PowerPoint Open XML Presentation)
• PPTX to HTML (PowerPoint Open XML Presentation)
• PPTX to JPG (PowerPoint Open XML Presentation)
• PPTX to ODP (PowerPoint Open XML Presentation)
• PPTX to PDF (PowerPoint Open XML Presentation)
• PPTX to PNG (PowerPoint Open XML Presentation)
• PPTX to PPSX (PowerPoint Open XML Presentation)
• PPTX to PPT (PowerPoint Open XML Presentation)
• PPTX to SVG (PowerPoint Open XML Presentation)
• PPTX to TIFF (PowerPoint Open XML Presentation)
• PPTX to Word Converter (PowerPoint Open XML Presentation)
• PPTX to XPS (PowerPoint Open XML Presentation)

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How to Convert PowerPoint to Word: A Step-by-Step Guide

Converting a PowerPoint presentation to a Word document can be a useful skill, whether you’re looking to create handouts, collaborate on content, or just prefer the Word format. It’s a pretty straightforward process that involves a few simple steps using Microsoft Office’s built-in features. After reading this paragraph, you’ll have a basic understanding of how to convert your PowerPoint file into a Word document.

Step by Step Tutorial: Converting PowerPoint to Word

Before jumping into the steps, it’s important to understand that converting your PowerPoint to Word will create a new document that displays the content of your slides in Word format. This can be handy for editing or sharing in a more universally accessible format.

Step 1: Open your PowerPoint presentation

First things first, you need to have your PowerPoint presentation open. Make sure it’s the final version, as any changes made after conversion won’t be reflected in the Word document.

Opening your PowerPoint presentation is the initial step in the conversion process. Ensure that all the information you want to convert is included and that you’re satisfied with the layout and content of your slides.

Step 2: Click on ‘File’ in the top-left corner

Once your PowerPoint is open, you’ll need to access the File menu to begin the conversion process.

Clicking on ‘File’ will bring up a list of options, including ‘Save As’ and ‘Export,’ which are the two main routes you can take to convert your PowerPoint into a Word document.

Step 3: Select ‘Export’ from the drop-down menu

After clicking on ‘File,’ you’ll see an option labeled ‘Export.’ Click on this to move forward with the conversion.

In the ‘Export’ menu, you’ll find different options for how you can convert and save your PowerPoint presentation. You’ll want to look for ‘Create Handouts.’

Step 4: Choose ‘Create Handouts’

Within the Export menu, you’ll see an option to ‘Create Handouts.’ This is the feature that will allow you to convert your PowerPoint slides into a Word document.

When you choose ‘Create Handouts,’ a new menu will pop up, giving you a few different options for how your content will appear in the Word document.

Step 5: Select ‘Create Handouts in Microsoft Word’

Click on the ‘Create Handouts in Microsoft Word’ button to initiate the conversion process.

After clicking this button, you’ll be prompted to choose how you want the slides to be arranged in the Word document. You can choose to have slides with notes next to them, blank lines next to the slides for audience notes, or just the slides themselves.

Step 6: Choose your page layout and click ‘OK’

Decide how you want your slides to be laid out in the Word document. You can have them appear as thumbnail images with or without accompanying notes.

Once you’ve selected your desired layout, click ‘OK.’ The PowerPoint will then convert and open as a Word document, which might take a few moments depending on the size of your presentation.

After completing these steps, you’ll have a new Word document with the content of your PowerPoint slides. You can now edit, format, and save this document just like any other Word file.

Tips: Making the Most of Your PowerPoint to Word Conversion

• Save your PowerPoint presentation before starting the conversion process to ensure you don’t lose any work.
• Consider the layout of your slides and how they will translate to a Word document. Some complex designs might not convert cleanly.
• If you have extensive notes in your PowerPoint, make sure to choose a layout that includes these in the Word document.
• Review and edit your converted Word document to fix any formatting issues that may have arisen during conversion.
• Save your new Word document in a location you’ll remember, and consider giving it a descriptive name that differentiates it from the original PowerPoint file.

Frequently Asked Questions

What versions of microsoft office do i need to convert powerpoint to word.

You will need a version of Microsoft Office that includes both PowerPoint and Word. Generally, any version from Office 2007 onwards should have this capability.

Can I convert a PowerPoint to Word on a Mac?

Yes, the process is similar to the one described above for Windows. The menus might look slightly different, but the overall process is the same.

Will animations and transitions in PowerPoint transfer to Word?

No, animations and transitions are specific to PowerPoint. When you convert to Word, these will not be included in the document.

Can I convert a PDF of a PowerPoint presentation to Word?

While it’s not the same process, you can use a PDF converter tool to convert a PDF into a Word document. However, the formatting may not be as clean as converting directly from PowerPoint.

What should I do if my formatting looks off after converting?

You may need to manually adjust the formatting in your Word document. This could include fixing line breaks, image placement, and text formatting.

• Open your PowerPoint presentation.
• Click on ‘File’ in the top-left corner.
• Select ‘Export’ from the drop-down menu.
• Choose ‘Create Handouts’.
• Select ‘Create Handouts in Microsoft Word’.
• Choose your page layout and click ‘OK’.

Converting a PowerPoint presentation to a Word document is a useful skill that can make your content more accessible and easier to distribute. Whether you’re a student wanting to create study guides or a professional needing to share presentation notes, mastering this process can save you time and make your work more versatile. Remember, the key is to carefully choose the layout that best fits your needs and to make any necessary formatting adjustments once the conversion is complete. With these tips and steps in mind, you’re ready to convert your PowerPoint to Word with confidence.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Convert PowerPoint Slides to Word Documents

Converting PowerPoint slides to Word documents is a common task for many professionals. You may need to edit the content for a handout, make updates to the text, or simply share the information in a more accessible format.

Fortunately, there are several straightforward methods to export your PowerPoint presentation into an editable Word document. This article will walk through the step-by-step process using PowerPoint’s built-in conversion tools.

Benefits of Converting PowerPoint to Word

There are a few key reasons why you may want to convert your PowerPoint slides to a Word doc:

• Editability – Once the content is in Word, you can easily edit, reformat, and update the text. This allows you to customize the content as a handout, report, or other document.
• Accessibility – The Word format (.doc or .docx) is more universally accessible than a PowerPoint (.pptx) file. People without PowerPoint can open, read and print the content.
• Sharing – It’s usually easier to share and collaborate on a Word document compared to emailing PowerPoint slide decks back and forth.
• Printing – You can print handouts, notes pages, outlines, or full slide pages using Word’s printing capabilities.

Overall, converting to Word gives you more flexibility and options for reusing your presentation content.

PowerPoint Export Options

When you export a PowerPoint presentation to Word, you have a few formatting options to choose from:

• Notes next to slides – Exports slides and speaker notes side-by-side
• Blank lines next to slides – Leaves space for notes without exporting them
• Notes below slides – Exports slides and speaker notes stacked vertically
• Outline only – Exports just the slide titles in outline format

Think about how you want your exported Word document formatted and structured before choosing an export setting. The options with slides and notes are best for handouts, while outline view works well for a quick text summary.

Step-by-Step Guide: Export PowerPoint to Word

Follow these simple steps to export your PowerPoint slides into an editable Word document:

Open PowerPoint Presentation

First, open the PowerPoint presentation you want to convert using PowerPoint desktop app.

Go to Export Menu

Click File > Export from the top menu bar and select Create Handouts from the left pane.

Select Export Settings

In the popup window, choose your desired export formatting:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Outline only

You can also select additional settings like paper size, orientation, slides per page, and image quality.

Export to Word

With your settings selected, click Create Handouts . Your presentation will automatically open as an editable Word document.

From here, you can print, share, customize formatting, and work with the content just like any other Word doc.

Save as .DOCX

Finally, save your new Word document in the standard .docx format for maximum compatibility:

File > Save As > Browse to choose save location and filename > Save as type: Word Document (.docx)

And that’s it! By following these basic export steps, you can quickly convert PowerPoint slides into an editable Word document for additional flexibility.

Tips for Converting Presentations to Word

Here are some additional pointers when exporting PowerPoint slides to Word docs:

• Simplify first – Delete unnecessary slides and content before converting to keep the Word file simple and streamlined.
• Maintain formatting – Use copy/paste or “keep source formatting” option to preserve fonts, colors, and design from PowerPoint slides.
• Break into sections – For very long presentations, export sections into multiple Word docs for easier editing. Then combine files later.
• Edit carefully – Avoid making edits in both the original PowerPoint AND new Word file. Keep one master source of content to prevent synchronization issues.
• Update cautiously – If you paste a link to the PowerPoint file, updates made later won’t transfer over. Export a fresh copy to include newest changes.

Following these tips will help optimize the PowerPoint to Word conversion process for your unique needs.

Alternative Methods

In addition to PowerPoint’s built-in conversion tool, you also have a few other options for getting your slides into an editable Word document:

• Copy/paste – Manually copy and paste slide text into a new Word file. This will not retain slide formatting.
• Save as RTF – On Mac, export PowerPoint as a rich text format (RTF) file then open in Word.
• Third-party apps – Use a dedicated file conversion tool for more advanced PowerPoint to Word exports.

For occasional conversions, PowerPoint’s handout export works fine for most users. But explore alternative options if you need more customization or have issues with the built-in tool.

Whether creating handouts, updating content, or making your presentation more accessible, converting PowerPoint slides into Word is fast and straightforward.

By following the export steps outlined in this article, you can seamlessly transition your PowerPoint presentations into editable Word documents. This unlocks new possibilities for customizing, printing and sharing your hard work.

Hopefully this guide gave you the step-by-step process you need to convert PowerPoint slides into Word. Now master the technique and take advantage of the added flexibility for all your presentation materials.

About The Author

Vegaslide staff, related posts.

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What you need to know, how to convert word to powerpoint on the web.

You might have converted a PowerPoint presentation to a Word document before so that you could edit it. But did you know that you can do the reverse? Take your Microsoft Word document and turn it into a Microsoft PowerPoint slideshow.

Related: How to Convert a PowerPoint to Word and Make It Editable

Maybe you want a jumpstart on creating your presentation using the text that you've saved in Word. Or maybe you've realized that your document would be better presented as a PowerPoint slideshow. With Word on the web, you can convert your document easily.

Here are a few things to keep in mind in terms of converting Microsoft Word documents to PowerPoint presentations. These points might be updated over time. The feature began rolling out in early 2021 :

• The ability to convert PowerPoint presentations is currently only available in Word for the web.
• The option is currently only available in English.
• The feature is not currently available when using Safari or Internet Explorer.
• At the time of writing, text content is available for export. If you have media content in your Word document, you'll need to add it to the PowerPoint presentation separately.

Now, if you're ready to give this feature a try, let's get to it! Head to the  Microsoft Office online  website, sign in to your account, and open your document in Word. You do not have to open PowerPoint in another tab or window.

Click File > Export and choose the "Export to PowerPoint Presentation" option.

You'll see a pop-up window with a collection of themes. Select the theme that you want to use and click "Export." You can change the theme in PowerPoint once it's exported if you like.

After several moments, you'll receive a notification that your newly converted presentation is ready. Click the "Open Presentation" button.

The slideshow will open in Microsoft PowerPoint for the web in a new tab.

The presentation will be saved to OneDrive automatically with the same name as your Microsoft Word document. If you haven't named your document, the slideshow will have a default name, such as Document 1. Click the name in the top-left corner and give it a new file name.

Styles like headings and bullet points should transfer as such. However, this could change depending on the theme that you select. Keep in mind that you might need to make some adjustments to the slideshow after you export it.

Check out some of our tips for making great PowerPoint presentations !

Related: 8 Tips to Make the Best PowerPoint Presentations

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Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How to Fix Export to PowerPoint Not Showing Up in Word ( Easy & Quick)

Many users encounter an issue where the option to export or insert a PowerPoint presentation into Microsoft Word is either missing or not visible.

This article provides an easy and quick solution to fix "export to PowerPoint not showing up in Word" properly.

1. Possible Reasons for No Export Option to PowerPoint in Word

Possible Reasons for No Export Option to PowerPoint in Word:

Outdated Software: Ensure that both Microsoft Word and PowerPoint are up to date. Older versions may lack certain features, including the export option.

Missing Add-ins: Check if the necessary add-ins for PowerPoint integration are installed and enabled in Word.

Compatibility Issues: Incompatibility between Word and PowerPoint versions might lead to the missing export option.

Disabled Options: Verify that the "Export to PowerPoint" feature is not disabled in Word's settings or through group policy settings.

Document Format : Some document formats may not support exporting to PowerPoint. Ensure that you are using compatible formats.

Requirements for Exporting a Word to PowerPoint:

Updated Microsoft Office Suite: Ensure you have the latest version of Microsoft Office installed on your computer.

Properly Installed PowerPoint: Make sure PowerPoint is installed as part of the Microsoft Office suite and is functioning correctly.

Active Internet Connection: An active internet connection may be required to enable certain features related to exporting.

Document Compatibility: Use standard document formats like .docx or .doc for seamless exporting.

Sufficient System Resources: Ensure your computer has enough resources to handle the exporting process.

2. How to Convert a Word Document to PowerPoint

Converting a Word document to PowerPoint is a straightforward process that allows you to seamlessly integrate your content into a presentation.

Step-by-Step Guide:

Step 1. Open Microsoft Word and the desired Word document.

Step 2. Select all the content using "Ctrl + A" or click and drag.

Step 3. Copy the content with "Ctrl + C".

Step 4. Open Microsoft PowerPoint.

Step 5. Choose the slide layout for the content.

Step 6. Paste the copied content with "Ctrl + V".

Step 7. Adjust the formatting as needed.

Step 8. Save the PowerPoint presentation.

Now, your Word content is successfully converted into a PowerPoint presentation and ready for presentation!

3. Using Free Online PDF Converters

Converting Word documents to PowerPoint presentations is made simple with free online PDF converters. Explore two reliable options: ASPOSE and Online-convert.com.

Convert your Word documents to PowerPoint presentations effortlessly with ASPOSE's free online converter.

Step 1. Visit https://products.aspose.app/pdf/conversion/word-to-powerpoint

Step 2. Upload your Word document.

Step 3. Click on "Convert" to initiate the conversion process.

Step 4. Once the conversion is complete, download the PowerPoint file.

Online-convert.com

Online-convert.com offers a simple and efficient solution to convert your Word documents to PowerPoint presentations.

Step-by-step Guide:

Step 1. Go to https://document.online-convert.com/convert/word-to-ppt

Step 3. Choose the desired output format as PowerPoint.

Step 4. Click on "Start Conversion" to begin the process.

Step 5. Download the converted PowerPoint file once it's ready.

With these user-friendly online PDF converters, you can quickly and effortlessly convert your Word documents into PowerPoint presentations without the need for any software installations. Enjoy seamless content integration for your presentations!

Best Alternative to Microsoft PowerPoint - WPS Presentation

When it comes to finding an exceptional alternative to Microsoft PowerPoint, look no further than WPS Presentation. Here's why it stands out as an excellent choice:

Free Version with Essential Features: WPS Office offers a free version of WPS Presentation, providing access to the most essential features you need for creating stunning presentations. This means you can save on costs without compromising on functionality.

Full Compatibility with Microsoft Office: WPS Presentation ensures seamless compatibility with Microsoft Office. You can confidently work with Word, Excel, and PowerPoint files, knowing that WPS Presentation supports all the features, formulas, and macros you rely on.

Experience the power and versatility of WPS Presentation as a top-notch alternative to Microsoft PowerPoint. Upgrade your presentation skills with this feature-packed software that won't break the bank.

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1. How to paste from Word into PowerPoint and keep the formatting?

To paste from Word into PowerPoint while preserving the formatting:

Step 1. Copy the Content: Select the content in your Word document and press "Ctrl + C" or right-click and choose "Copy."

Step 2. Open PowerPoint: Launch PowerPoint and create a new slide or open an existing presentation.

Step 3. Paste with Formatting: Instead of using "Ctrl + V" to paste, use "Ctrl + Alt + V" or go to the "Home" tab, click the down arrow next to "Paste," and select "Keep Source Formatting."

That's it! Your content from Word will be pasted into PowerPoint with its original formatting intact. Enjoy a seamless transition from Word to PowerPoint!

2. How do I link or embed a PowerPoint slide in a Word document?

Link a PowerPoint Slide in Word:

Step 1. Open both PowerPoint and Word.

Step 2. Copy the desired slide in PowerPoint using "Ctrl + C."

St ep 3. In Word, place the cursor where you want to insert the slide.

Step 4. Use "Ctrl + V" to paste, and choose "Paste Special."

Step 5. Select "Paste link" and the format you prefer (e.g., "Picture (Enhanced Metafile)").

Step 6. Click "OK" to insert the linked slide. Any updates in PowerPoint will reflect in Word.

Embed a PowerPoint Slide in Word:

Step 1. Copy the slide in PowerPoint with "Ctrl + C."

Step 2. In Word, place the cursor where you want to insert the slide.

Step 3. Use "Ctrl + V" and select "Paste Special."

Step 4. Choose "Microsoft PowerPoint Slide Object" or "Microsoft Office PowerPoint Object."

Step 5. Click "OK" to embed the slide into Word.

Now you have successfully linked or embedded a PowerPoint slide in your Word document, creating dynamic and interactive content.

In conclusion, resolving the issue of "export to PowerPoint not showing up in Word" is achievable with the right guidance. Follow the step-by-step solutions provided in this article to overcome the problem successfully. Furthermore, consider WPS Office as a worthy alternative to Microsoft PowerPoint, offering a free version and seamless compatibility with Microsoft Office features. Empower your document processing with WPS Presentation today.

• 1. Ultimate Guide on How to Export PowerPoint with Notes ( Easy & Quick)
• 2. How to Fix Arrow Keys Not Moving Cells in Excel (7 Easy Ways)
• 3. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 4. How to Fix Excel Add-ins not Showing
• 5. How to Fix Excel Showing Formula Instead of Result– A Comprehensive Guide
• 6. How to Fix Word Read Aloud Not Working (Easy way)

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Export Word documents to PowerPoint presentations

Have you ever wished you could easily transform an existing Word document into a great PowerPoint presentation? If so, the wait is over!  

When you use the Export  command and select Export to PowerPoint presentation , Word creates a presentation based on all the summarized sections of the document. It also uses AI to add imagery, icons, videos, themes, and fonts for the design theme you choose for the presentation. 

How it works 

Open the document you want to transform into a presentation in Word for the web. Make sure that it contains only text. The headings in the document will become the slide headings in the presentation.

Scenarios to try 

Open a Word document and explore the available PowerPoint themes.

Open a Word document that's mostly text and select Transform to see which AI-backed assets are added.

Known Issues 

This feature is currently only available in English.

This feature is not available in the Internet Explorer or Safari browsers.

We only support text content for the transformation to presentation, other media content support is not currently available. You can add your own media to the presentation after you have transformed your Word document.

Requirements 

A stable internet connection

Word for the web

A text-only Word for the web document

Availability  

Export to PowerPoint presentation is available in Word for the web to the First Release audience. We are rolling it out to all web users shortly.   

We typically release features over some time to ensure that things are working smoothly.  We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them. 

If you have any feedback or suggestions, you can submit them by selecting Help > Feedback .      

Learn more about what other information you should include in your feedback to ensure it’s actionable and reaches the right people. 

We’re excited to hear from you! Sign up for the Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month. 

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