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Tips for Powerpoint by Regina Griffin

How To Copy Design From One Slide To Another In PowerPoint

Enhance your PowerPoint presentations with visually appealing designs by copying the design from one slide to another.

We discuss the benefits of this technique, step-by-step instructions on how to copy design from one slide to another in PowerPoint, common mistakes to avoid, and valuable tips and tricks to make the process seamless.

Join teacher Regina Griffin from Oregon, US, as she shares her expertise on this essential PowerPoint skill. Let’s dive in!

Key Takeaways:

• Copying designs in PowerPoint can save time and effort in creating presentations.
• Steps to copy design: select, copy, navigate, paste, and adjust.
• Common mistakes: copying too much, not adjusting, and not checking for errors. Tips: Use Format Painter, duplicate slides, and save custom designs as templates.

Why Copy Designs in PowerPoint?

Copying designs in PowerPoint serves as a time-saving technique to maintain consistency and efficiency in your presentations.

By utilizing predefined templates or duplicating layouts, users can quickly apply a cohesive theme across slides, ensuring a polished and professional look. This streamlined approach not only saves valuable time but also eliminates the need to create designs from scratch, allowing presenters to focus more on content delivery.

Consistency in design elements such as fonts, colors, and graphical styles is crucial for establishing a visually appealing and coherent presentation. It helps to guide the audience’s focus, enhance readability, and create a lasting impression. Incorporating design consistency throughout the slides enhances the overall flow and professionalism of your content, making it easier for viewers to follow and engage with the information.

What Are the Benefits of Copying Designs?

The benefits of copying designs in PowerPoint are numerous and impactful, ranging from maintaining visual coherence to saving time and effort.

Using the slide masters and themes in PowerPoint can significantly enhance the efficiency of your design process. When you copy designs, you ensure consistency throughout your presentation, giving it a professional look. This not only saves you time but also makes it easier to tweak and modify elements without starting from scratch. By utilizing these features, you can achieve a cohesive and polished presentation that captivates your audience. This streamlined approach boosts productivity and sets the stage for a successful delivery.

How To Copy Design from One Slide to Another in PowerPoint

Copying a design from one slide to another in PowerPoint can be easily accomplished using simple steps within the software.

To begin, open your PowerPoint presentation and navigate to the slide containing the design you want to copy. Next, locate the thumbnail of the slide design in the Slides Pane on the left-hand side of the screen. Click on the thumbnail to select the entire slide. Then, right-click on the selected slide and choose the ‘Copy’ option from the dropdown menu.

Now, move to the slide where you want to paste the design. Right-click on the slide thumbnail in the Slides Pane and select ‘Paste’ to transfer the design onto the new slide seamlessly. You can also use the ‘Paste Special’ function to adjust the formatting and layout of the pasted design to fit the new slide perfectly. Make sure to review the alignment and proportions of the copied design before finalizing the paste operation.

Step 1: Select the Design to be Copied

To initiate the design copying process, start by selecting the specific design element or slide layout you wish to replicate within your presentation.

When choosing the design element, ensure it aligns with the overall theme and aesthetics of your presentation. This crucial step sets the foundation for a cohesive and visually appealing slideshow. Navigate through the slide thumbnails or switch to the design view to have a comprehensive look at the available options. By carefully selecting the right design element, you pave the way for a polished and professional presentation that resonates with your audience.

Step 2: Copy the Design

Once the design element is selected, proceed to copy it by utilizing the designated commands such as right-click or keyboard shortcuts within PowerPoint.

To duplicate the chosen design element seamlessly, users can employ the convenient method of using right-click options or keyboard shortcuts for precision. When the chosen element is highlighted, press and hold the ‘Ctrl’ key on the keyboard and simultaneously click on the element; this action effectively duplicates the design. Maintaining the original formatting and structure, this technique ensures an efficient copying process in PowerPoint without altering any design attributes or layout elements.

Step 3: Navigate to the Slide to be Pasted

After copying the design, navigate to the target slide where you intend to paste the duplicated design element for seamless integration.

Look for the ‘Slides’ panel on the left-hand side of your screen. Scroll through the slide thumbnails until you find the one that matches your intended destination. Selecting the right slide is crucial to maintain the flow and cohesion of your presentation. Once you’ve identified the target slide, click on it to ensure it’s active. This step ensures that the pasted design element lands exactly where you envision it. Now that you have the correct slide selected, proceed to position the design element appropriately within the slide canvas for optimal visual impact.

Step 4: Paste the Design

Paste the copied design onto the selected slide , ensuring to choose the appropriate paste options and maintain consistency with the presentation theme.

To seamlessly integrate the design elements into your slide, consider using the ‘Paste Special’ option to retain the design’s original formatting. This step is crucial as it ensures that the copied content aligns perfectly with the destination slide’s layout and design elements.

Make sure to adjust the size and placement of the pasted design to fit harmoniously within the existing theme. By aligning the design with the presentation theme, you enhance the visual appeal of your slides and create a cohesive overall look.

Step 5: Adjust the Design to Fit the Slide

Adjust the pasted design element to fit seamlessly within the slide layout, ensuring proper alignment, font styles, and overall visual appeal.

To ensure the design element integrates harmoniously with the slide’s aesthetics, pay close attention to its dimensions and position relative to other elements. Utilize the alignment tools in your presentation software to fine-tune the placement.

Consistency in font choices across the slide is crucial for a polished look – consider adjusting the typography to maintain a cohesive visual identity.

Experiment with color schemes and graphic tweaks to enhance the design’s impact without overpowering the content. Remember, balance and coherence are key in creating a visually engaging presentation.

What Are the Common Mistakes When Copying Designs in PowerPoint?

While copying designs in PowerPoint can enhance efficiency, there are common mistakes to avoid that may compromise the overall quality and coherence of your presentation.

One prevalent error when copying designs in PowerPoint is copying excessive content , which can clutter your slides and overwhelm the audience. To prevent this, focus on transferring only essential elements and removing unnecessary details. Overlooking design adjustments can lead to inconsistencies in font styles, colors, and spacing, disrupting the visual appeal of your presentation. Always check and adjust these design elements after pasting to maintain a polished and professional look.

Copying Too Much Content

One common mistake when copying designs is replicating excessive content, leading to cluttered slides and visual overload that distracts the audience from the key message.

So, when you are working on PowerPoint presentations, it’s crucial to selectively choose what to duplicate to maintain a clear structure and visual hierarchy. To ensure your slides are impactful, focus on identifying the essential elements that must be replicated for consistency while eliminating redundant or non-essential parts. This strategic approach not only declutters your slides but also enhances the audience’s understanding of the information being presented.

Not Adjusting the Design to Fit the Slide

Failing to adjust the copied design to align with the slide layout can disrupt the visual flow and coherence of the presentation, detracting from its overall impact.

To ensure a polished and professional look, it is crucial to resize, position, and align the design elements appropriately within the slide. Start by adapting the size of images or graphics to fit neatly within designated areas without losing clarity. Make use of the ‘snap to grid’ feature to easily align objects with precision. Strategically place text boxes and titles to maintain a balanced composition. Review the design from afar and adjust any misplaced elements for optimal visual coherence and consistency.

Not Checking the Design for Errors

Neglecting to review the copied design for errors or inconsistencies can result in visual flaws and inaccuracies that diminish the overall quality of the presentation.

When duplicating design elements in PowerPoint, paying attention to quality checks becomes crucial. Skimming over this step might lead to a myriad of issues that can tarnish the entire presentation’s look and feel. To ensure that your copied design maintains its integrity, be vigilant for common errors such as mismatched fonts, distorted images, or misaligned elements.

Implementing a systematic review process involves verifying alignment, font types, colors, and image resolution. By scrutinizing each element post-copying, you can rectify any discrepancies before the final presentation, ensuring that your design upholds the professional standards expected.

Tips and Tricks for Copying Designs in PowerPoint

Enhance your design copying proficiency in PowerPoint with these valuable tips and tricks that streamline the process and elevate the quality of your presentations.

One helpful technique to speed up design copying is to utilize the Format Painter tool. This tool allows you to quickly apply the same formatting from one element to another, saving you time and ensuring consistency across your slides.

Another efficient method is duplicating slides that contain your desired design elements. By doing this, you maintain a cohesive look throughout your presentation without having to redesign each slide individually.

For long-term convenience, consider saving your custom designs as templates. This way, you can easily access and reuse them for future presentations, boosting your efficiency and maintaining a professional aesthetic.

By incorporating these strategies into your workflow, you can maximize your productivity and create visually appealing PowerPoint presentations effortlessly.

Use the “Format Painter” Tool

The Format Painter tool in PowerPoint is a powerful ally for swiftly copying and applying formatting styles across different design elements, ensuring visual consistency and coherence.

When you need to maintain a uniform look in your presentation slides, the Format Painter comes to the rescue, allowing you to seamlessly transfer attributes like font styles, colors, and borders from one object to another. This feature streamlines the process of applying consistent design themes throughout your slides, saving you valuable time and effort in adjusting each element individually.

• Imagine you have a set of slides with various text boxes but want to make sure all headings have the same font size and color. With the Format Painter, you can simply format one heading and then apply those styles to the rest with just a few clicks.
• Similarly, if you have different shapes on a slide that need to share the same fill color and outline, the Format Painter enables you to quickly synchronize their appearance, creating a polished and professional look.

Use the “Duplicate Slide” Feature

Leverage the Duplicate Slide feature in PowerPoint to quickly replicate entire slides with their design elements, saving time and effort in creating consistent presentations.

The Duplicate Slide feature in PowerPoint is an invaluable tool for maintaining coherence and consistency in your presentations. By utilizing this feature, you can effortlessly copy the entire structure and design of a slide, ensuring that your presentation maintains a professional look throughout. To make the most of this feature, follow these simple steps:

• Select the slide you want to duplicate in the slides pane on the left.
• Right-click on the slide thumbnail and choose ‘Duplicate Slide’ from the dropdown menu.
• You now have a replica of the original slide ready for customization.

Save Your Custom Designs as Templates

Preserve your unique design creations by saving them as templates in PowerPoint, allowing for easy access and reuse of custom styles across multiple presentations.

By converting your standout design elements into templates, you streamline the process of replicating your signature look without starting from scratch each time.

Creating and saving personalized templates not only saves time but also ensures a consistent visual identity throughout your presentations.

Templates in PowerPoint serve as a repository of your best design practices, making it effortless to maintain brand cohesion and professional aesthetics.

Frequently Asked Questions

1. how do i copy the design from one slide to another in powerpoint.

To copy the design from one slide to another in PowerPoint, simply select the slide you want to copy the design from and click on the “Format Painter” button in the Home tab. Then, click on the slide you want to paste the design onto and it will automatically apply the copied design.

2. Can I copy the design from one slide to multiple slides at once?

Yes, you can copy the design from one slide to multiple slides at once. Simply select the slide with the design, click on the “Format Painter” button, and then double-click on the slides you want to apply the design to. This will copy the design to all selected slides.

3. What if I only want to copy certain elements of the design to another slide?

If you only want to copy certain elements of the design to another slide, you can do so by selecting the elements you want to copy, clicking on the “Format Painter” button, and then clicking on the slide you want to paste the elements onto. This will only apply the selected elements to the new slide.

4. Is it possible to copy the design from one presentation to another in PowerPoint?

Yes, you can copy the design from one presentation to another in PowerPoint. Simply open the two presentations in separate windows, select the slide with the design in the first presentation, and then use the “Format Painter” button to apply it to the desired slide in the second presentation.

5. Can I copy the design from one slide to another using keyboard shortcuts?

Yes, you can copy the design from one slide to another using keyboard shortcuts. Simply select the slide with the design, press the “Ctrl+C” keys to copy, and then press “Ctrl+V” on the slide you want to paste the design onto.

6. What if I want to copy the design from one slide to another but maintain its original formatting?

If you want to copy the design from one slide to another while maintaining its original formatting, you can use the “Paste Special” function in PowerPoint. Simply select the slide with the design, click on the “Copy” button, then go to the slide you want to paste the design onto and click on the small arrow under the “Paste” button. Choose “Paste Special” and select “Picture (Enhanced Metafile)” to keep the original formatting.

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How To Copy a Slide’s Design in PowerPoint

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more July 18, 2022

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Do you create PowerPoint presentations and are looking for a shortcut? If so, copying a slide’s design in a PowerPoint presentation is a quick way to save the design and use it for another slide, perhaps even for use in a different presentation altogether.

Naturally, this technique can save you quite a lot of time. In this article, we’ll explain exactly how to do it using a variety of different devices.

How to Copy a Slide’s Design in PowerPoint on a PC

Copying a slide’s design in PowerPoint on a PC can be done in just a few easy steps. To do so, follow the instructions below:

The new slide now has the same design as the one you copied.

How to Copy a Slide’s Design in PowerPoint on an iPad

You can easily copy a slide’s design in PowerPoint on an iPad in a few steps.

You’ve now copied one slide’s design and pasted it into a new slide.

How to Copy a Slide’s Design in PowerPoint on an iPhone

It’s easy to copy a slide’s design in PowerPoint on an iPhone. To do so, follow the steps below:

You’ve now copied a slide’s design and pasted it into a new slide.

How to Copy a Slide’s Design in PowerPoint on an Android Device

Copying a slide’s design in PowerPoint on an Android device can be accomplished in a few easy steps. To do so, follow the instructions below:

• Tap “View” and set the presentation view to “Normal” to see the thumbnails for each slide.

The slide’s design has now been copied to the new slide.

Less Work on PowerPoint by Copying Designs

Why work harder when you can work smarter? Copying a slide’s design in PowerPoint is a great way to save time and make your job a whole lot easier. There’s no need to recreate a design when you can simply copy and paste it into a new slide.

Have you had to copy a slide’s design in PowerPoint? Did you use the methods described in this article? Let us know in the comments section below.

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How to Copy a PowerPoint Design Template to Another Presentation

Creating visually appealing and professional PowerPoint presentations takes time and effort. An easy way to give your presentation a cohesive and polished look is by applying a design template. PowerPoint comes with many built-in design templates to choose from. However, you may want to copy and reuse a custom template from another presentation rather than start from scratch.

In this blog post, I’ll walk you through the quick and simple steps to copy a design template from one PowerPoint presentation to another.

Why Use Design Templates

Using PowerPoint design templates provides several key benefits:

• Saves time – The slides are pre-designed so you don’t have to format each one individually. You can focus on adding content.
• Looks professional – Templates apply visual design principles like color schemes, fonts, and layouts.
• Consistent branding – Maintain your organization’s brand identity by reusing the same template.

Additionally, templates can be customized and updated to create a presentation specific to your needs.

How To Copy a Design Template

Copying a design template between PowerPoint presentations only takes a few clicks. Follow these steps:

• Open both PowerPoint presentations – the one with the design template you want to copy and the one you want to paste it into.
• In the presentation with the template go to View > Slide Master .
• In the left pane, right-click on the Slide Master thumbnail image and select Copy . Copy slide master
• Switch to the other PowerPoint presentation and go to View > Slide Master .
• Right-click on the thumbnail pane on the left and click Paste .
• Use Destination Theme applies the theme colors, fonts, and effects of the presentation you’re pasting into.
• Keep Source Formatting maintains the original theme formatting.

And you’re done! The design template is now copied over to the new presentation.

Customizing the Copied Template

Once you’ve copied over the template, you can customize it further to meet your needs:

• Edit Slide Masters – Make changes like adding logo, changing colors or fonts.
• Modify Layouts – Resize, add, or delete individual layout placeholders.
• Alter Theme – Adjust theme colors, fonts, and effect styles.
• Create New Slides – Design additional layouts and slides based on the template.

Taking the time to personalize the template will help you build a presentation that aligns with your brand and content goals.

Fixing Common Copy and Paste Issues

Sometimes when copying slides between presentations there may be formatting or content issues. Here are some troubleshooting tips:

• If colors, fonts, or effects change, choose Keep Source Formatting on paste to maintain the original look.
• Check for broken media links like videos and update the file paths if needed.
• Delete extra slide master layouts carried over to avoid multiple redundant masters.
• For text content, copy just the text itself not the entire slide placeholder frames to avoid layout shifting.
• Reapply animations/transitions manually if they don’t copy over.

Spending a minute to fix any of these problems will ensure your copied slides retain their original appearance.

Key Takeaways

Copying a PowerPoint design template to another presentation is simple:

• Using templates saves time and gives a professional look.
• In Slide Master view, copy and paste the Slide Master between presentations.
• Customize the template further to meet specific needs.
• Troubleshoot issues like formatting changes or broken links.

Reusing well-designed templates boosts productivity and gives your presentations a cohesive aesthetic. With just a few clicks, you can copy over visual and branding elements to enhance your next PowerPoint deck.

Try out these template copying tips the next time you want your presentations to share the same great format and style. Maintaining this consistency across your slides has never been easier.

Let me know in the comments if you have any other questions!

About The Author

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How To Import PowerPoint Template? [Step-by-Step Tutorial!]

By: Author Shrot Katewa

When you want to change the design of your presentation but don’t have enough time, try using a template. Microsoft PowerPoint has a variety of built-in templates or you want to take it to another level by importing custom templates to your presentation.

To import PowerPoint Template, open your presentation and click on the “File” tab. Then, choose the “Office” option under the “Blank Presentation” option in the “New” screen. Click on your preferred template and hit “Create” to download the template.

Are you constantly using the same theme? Would you like to change the design of each new presentation? This article is a complete guide on how to import a template to a new or existing presentation as well as how can you save a custom PowerPoint template.

Let’s get started!

1. How to Insert PowerPoint Template?

In Microsoft PowerPoint, you can add custom templates to a presentation file using the “File” menu. Using templates in your PowerPoint presentation makes the slides look more connected and coherent. To add a PowerPoint template to a blank presentation, follow the 5 easy steps.

Step-1: Click on the “File” tab

The first step is to open any PowerPoint presentation file. Then click on the “File” tab, the first option in the menu ribbon at the top of the screen. 

Step-2: Click on the “New” option

The next step is to open a new presentation file with a template. To do so, click on the “New” option in the sidebar located at the left side of the screen in the “File” menu.

Step-3: Click on the “Office” option

Under the “Blank Presentation” option in the “New” screen, click on the “Office” option. This will show all the PowerPoint templates available in Office 365. 

Step-4: Select your preferred template

You can scroll down to find your preferred template. You can also click on the search bar under the “Office” option to look for a specific template. Then all you have to do is click on your preferred template. This will open a dialog box.

Step-5: Click on the “Create” button

The final step is to download the template. Click the “Create” button in the dialog box to download the template. The new presentation file containing the template slides will open automatically once the download is complete. 

2. How to Import Custom PowerPoint Template?

Microsoft PowerPoint allows you to create and add custom presentation templates. Using the “File” menu, you can import a custom template to a new presentation or even an existing presentation. 

2.1 How to Apply a Template to a New Presentation?

To apply a custom template to a new presentation in Microsoft PowerPoint, all you have to do is follow the 5 quick steps.

The first step is to open a new presentation. To do so, you can click on the “File” tab in the menu ribbon of any PowerPoint presentation file. This will open the “File” menu.

In the “File” menu, click on the “New” option. It is the second option in the sidebar located on the left side of the screen. This will open the “New” screen. 

Step-3: Click on the “Personal” option

Now you can open a custom template. Click on the “Personal” option under the “Blank Presentation” option in the “New” screen. This will show all the custom PowerPoint templates available on your device. 

Step-4: Select your preferred custom template

All you have to do now is click on the custom template that you want to use. This will open a dialog box.

In the dialog box, click on the “Create” button to open a new presentation file with the selected template automatically applied to it.

2.2 How to Apply a Template to an Existing Presentation?

In Microsoft PowerPoint, you cannot apply a new custom template to an existing presentation file. However, you can import existing slides into a custom template file. All you have to do is follow the 6 simple steps.

Step-1: Apply a custom template to a new presentation 

The first step is to apply your preferred custom template to a new presentation. To do so, follow the steps detailed in section 2.1 .

Step-2: Select the existing presentation slides

The next step is to open the existing presentation where you want to apply the custom template. Then click on the slide thumbnail pane on the left side of the screen to select the slide thumbnail. Press the “Ctrl+A” keys on your keyboard to select all the slides from the slide thumbnail pane. 

Step-3: Click on the “Copy” option

You have to now copy all the existing slides. “Right Click” on the slide thumbnail pane and click on the “Copy” option in the right-click menu. Alternatively, you can press the “Ctrl+C” keys on your keyboard to copy all the slides simultaneously. 

Step-4: Select the template slides

The next step is to open the new presentation file containing the template slide. Click on the slide thumbnail pane located on the left side of the screen. Then press the “Ctrl+A” keys on your keyboard to select all the template slides. 

Step-5: Click on the “Delete Slide” option

“Right Click” on the slide thumbnails and click on the “Delete Slide” option from the right-click menu. You can alternatively press the “Delete” key on your keyboard to remove all the template slides. 

Step-6: Click on the “Use Destination Theme” option

Now all you have to do is click on the down arrow under the “Paste” option in the “Home” menu in the template file. In the dropdown menu under the “Paste” button, click on the “Use Destination Theme” option to paste the existing slides into the new template design. 

3. How to Save Custom PowerPoint Template?

To create a custom template in PowerPoint, you can simply save a presentation as a “PowerPoint Template (.potx)” file. To do so, follow the 4 easy steps.

Step-1: Click on the “File” menu

In the menu ribbon located at the top of the screen, click on the “File” tab. This will open the “File” menu. 

Step-2: Click on the “Save As” option

In the “File” menu, click on the “Save As” option from the sidebar located at the left side of the screen. 

Step-3: Click on the “File Type” box

In the “Save As” screen, click on the “File Type” box that shows “PowerPoint Presentation (.pptx)” by default. Then click on the “PowerPoint Template (.potx)” option in the dropdown menu under the “File Type” box.

Step-4: Click on the “Save” button

Now all you have to do is click on the “Save” button next to the “File Type” box to save the PowerPoint file as a custom template. 

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Phonological Awareness: Everything You Need to Know

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As a frequent user of Microsoft PowerPoint, you may have come across a scenario where you need to copy a design template from one presentation to another. Doing so can save you valuable time and effort, especially if both presentations require a similar theme, color scheme, or layout.

In this article, we will guide you step-by-step on how to copy a PowerPoint design template to another presentation: Step 1: Open both presentations Firstly, open the PowerPoint presentation that contains the design template you wish to copy. Then, open (or create) the presentation to which you want to copy the design template. Step 2: Choose the slide that contains the design template

On the presentation with the desired design template, choose the slide that contains the template you want to copy. Typically, the first slide or cover slide contains the primary design elements. Step 3: Open the Design tab

Click on the Design tab located on the PowerPoint ribbon at the top of the screen. Step 4: Click on the drop-down arrow under the Themes section Under the Themes section, click on the down arrow to reveal additional options. Step 5: Choose “Browse for Themes” option Select the option “Browse for Themes” at the bottom of the dropdown list. Step 6: Browse and select the presentation with the desired design template Now, locate and choose the presentation that contains the design template you wish to copy. Step 7: Select the design template and click on “Apply”

Once you’ve selected the presentation with the desired design template, choose the template that suits your needs and click on the “Apply” button. Step 8: Verify the new design template Finally, verify that the new design template has been applied successfully. Check the slide master, fonts, and colors to ensure that they match the original presentation.

By following these simple steps, you can quickly copy a PowerPoint design template from one presentation to another with ease. This can save you a significant amount of time, especially when working on multiple presentations that require similar design elements. Use this handy tool to create visually appealing presentations effortlessly.  

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How To Copy A PowerPoint Design Template To Another Presentation

Published: September 11, 2023

Modified: January 8, 2024

When creating presentations in Microsoft PowerPoint, one of the most time-consuming tasks can be designing the slides. Thankfully, PowerPoint offers a feature that allows you to copy a design template from one presentation to another. This can save you a significant amount of time and effort, especially when you want to maintain consistency or replicate a specific design across multiple presentations.

In this article, we will guide you through the step-by-step process of copying a PowerPoint design template to another presentation. Whether you want to apply a professional corporate design, a creative theme, or simply want to transfer the formatting and layout of a single slide, this technique will help you achieve your desired results quickly and efficiently.

By following these instructions, you will be able to seamlessly transfer a design template from one presentation to another, allowing you to create cohesive and visually appealing presentations without starting from scratch each time.

Now, let’s dive into the steps that you need to take to copy a PowerPoint design template to another presentation.

Step 1: Open the source presentation that contains the design template

The first step in copying a PowerPoint design template to another presentation is to open the source presentation that contains the desired template. This source presentation will serve as the reference for the design elements you want to transfer.

To open the source presentation, launch Microsoft PowerPoint on your computer and navigate to the location where the presentation is saved. You can either double-click on the file to open it directly or go to the “File” tab in PowerPoint and choose “Open” to locate and open the presentation.

Once the source presentation is open, you will be able to view all the slides and the design template applied to them. Take a moment to familiarize yourself with the layout and formatting of the slides, as you will be copying these elements to another presentation.

If you have multiple design templates applied to different slides in the source presentation, make sure to note which specific template you want to copy. This will help ensure that you transfer the correct design elements to the target presentation.

Now that you have the source presentation open and ready, you can proceed to the next step, which involves selecting the slide(s) with the desired design template.

Step 2: Select the slide or slides with the desired design template

Once you have the source presentation open, the next step is to select the slide or slides that have the design template you want to copy. Selecting these specific slides will ensure that you transfer the desired design elements to the target presentation.

To select a single slide, simply click on it in the slide thumbnail view or in the main slide editing area. The selected slide will be highlighted or outlined to indicate that it has been chosen. If you want to select multiple slides, you can hold down the Ctrl key (or Command key on a Mac) and click on each slide you want to include in the selection.

If you have a large number of slides and locating the desired ones manually seems daunting, you can use the Slide Sorter View, accessible through the “View” tab in PowerPoint. This view provides a comprehensive overview of all slides in the presentation, making it easier to identify and select the ones you want to copy.

Make sure to pay attention to which slides have the desired design template applied. Take note of their sequence and location within the presentation, as this information will be useful when you paste the design template into the target presentation.

With the slide(s) selected, you are now ready to proceed to the next step, which involves copying the chosen slide(s) to the clipboard.

Step 3: Right-click on the selected slide(s) and choose “Copy”

After selecting the slide(s) that have the desired design template in the source presentation, the next step is to copy them to the clipboard. This will allow you to transfer the design elements to the target presentation effortlessly.

To copy the selected slide(s), right-click on any one of the chosen slides. A context menu will appear with various options. From this menu, select the “Copy” option. Alternatively, you can also use the Ctrl+C keyboard shortcut to copy the selected slides.

By choosing the “Copy” option, the selected slide(s) will be stored in the clipboard temporarily. This means that they are ready to be pasted into the target presentation.

Keep in mind that you can copy multiple slides at once if you have selected more than one slide in the source presentation. This allows you to transfer a series of slides with the same design template in a single operation.

With the slide(s) copied to the clipboard, you are now ready to move on to the next step, which involves opening the target presentation where you want to apply the design template.

Step 4: Open the target presentation where you want to apply the design template

Now that you have copied the slide(s) with the desired design template from the source presentation, you need to open the target presentation where you want to apply this template. The target presentation is where you want the copied design elements to be pasted.

To open the target presentation, launch Microsoft PowerPoint on your computer and navigate to the location where the presentation is saved. Similar to opening the source presentation, you can either double-click on the file to open it directly or go to the “File” tab in PowerPoint and choose “Open” to locate and open the presentation.

Once the target presentation is open, you will be able to see the slides and the existing design template, if any, applied to them. It’s important to note that applying a design template from the source presentation will override the current design template of the target presentation.

If the target presentation already has content that you want to keep, make sure to create a backup or duplicate the presentation before proceeding with the design template transfer. This will allow you to revert back to the original version if needed.

Now that you have the target presentation open and ready, you can proceed to the next step, which involves pasting the copied slide(s) and applying the design template.

Step 5: Right-click on the slide where you want to apply the design template

After opening the target presentation, the next step is to choose the slide where you want to apply the design template that you have copied from the source presentation. This slide will serve as the starting point for incorporating the design elements.

To select the desired slide, simply click on it in the slide thumbnail view or in the main slide editing area. The selected slide will be highlighted or outlined to indicate that it has been chosen.

Once the slide is selected, right-click on it to display a context menu with various options. From this menu, choose the “Paste” option. Alternatively, you can use the Ctrl+V keyboard shortcut to paste the copied slide(s) and apply the design template.

By selecting the “Paste” option, the copied slide(s) from the source presentation will be inserted into the target presentation at the chosen location. Along with the slide(s), the design template applied to them in the source presentation will also be pasted and applied to the selected slide in the target presentation.

It’s important to note that by pasting the slide(s) with the design template, you may overwrite any existing content on the target slide. If you want to preserve the existing content, make sure to duplicate the slide or create a backup of the target presentation before proceeding with the paste operation.

Now that you have successfully pasted the copied slide(s) and applied the design template to the selected slide in the target presentation, you can move on to the next step, which involves adjusting the layout and formatting if necessary.

Step 6: Choose “Paste” from the right-click menu

After selecting the slide where you want to apply the design template in the target presentation, the next step is to paste the copied slide(s) with the design template. This will bring over the desired design elements from the source presentation to the target presentation.

To paste the copied slide(s) and apply the design template, right-click on the selected slide in the target presentation. A context menu will appear with various options. From this menu, choose the “Paste” option.

Alternatively, you can use the Ctrl+V keyboard shortcut to paste the copied slide(s) and apply the design template. This will insert the copied slide(s) at the chosen location, along with the design template elements, such as colors, fonts, backgrounds, and layout.

By choosing the “Paste” option, the copied slide(s) from the source presentation will be inserted into the target presentation, and the design template applied to them in the source presentation will be applied to the selected slide in the target presentation.

It’s important to note that when you paste the slide(s) with the design template, any existing content on the selected slide in the target presentation may be overwritten. If you want to preserve the existing content, consider duplicating the slide or creating a backup of the target presentation before proceeding with the paste operation.

Step 7: Adjust the layout and formatting if necessary

After pasting the copied slide(s) and applying the design template to the selected slide in the target presentation, you can proceed to adjust the layout and formatting to ensure that everything looks cohesive and visually appealing.

Take the time to review the content on the slide and compare it to the design template. If there are any inconsistencies or discrepancies, you can make adjustments to align the content with the new design. This may include resizing or repositioning elements, modifying text formatting, or tweaking the color scheme to match the design template.

Furthermore, pay attention to the slide layout. Design templates often come with predefined layouts for different types of content, such as title slides, content slides, or image slides. If the slides you copied have different layouts than the target presentation, consider rearranging and reformatting the content to match the desired layout.

In addition to adjusting the slide layout and content formatting, you may also want to customize the design template further to suit your specific needs. PowerPoint provides various tools and options for modifying the design elements, such as changing the font style, color scheme, or background image.

Remember that the goal is to achieve a harmonious and consistent look throughout the presentation. By fine-tuning the layout and formatting, you can ensure that the design template is seamlessly integrated into the target presentation.

Once you are satisfied with the adjustments and modifications, you can move on to the final step, which involves repeating the process for any other slides if needed.

Step 8: Repeat the process for other slides if needed

If you have additional slides in the source presentation that you want to copy and apply the design template to in the target presentation, you can repeat the previous steps to transfer them.

Simply select the slide(s) with the desired design template from the source presentation, right-click on them, and choose the “Copy” option. Then, navigate to the target presentation, select the slide(s) where you want to apply the design template, right-click, and choose the “Paste” option.

By repeating this process for each slide you want to transfer, you can ensure that all the slides in the target presentation have the desired design template applied consistently.

Keep in mind that as you paste additional slides, they may include their own unique content. You may need to adjust the layout and formatting of each slide individually to align them with the design template and maintain a consistent look across the presentation.

If you encounter any issues or inconsistencies during the process, make sure to review and revise the adjustments and modifications made in the previous steps. This will help you achieve a cohesive and professional result.

Once you have transferred all the desired slides with the design template and made the necessary adjustments, take the time to review the entire presentation for any inconsistencies or errors. Make sure that all the content, formatting, and layout are in line with your expectations and objectives.

With the completion of these steps, you have successfully copied a PowerPoint design template to another presentation, creating a cohesive and visually appealing set of slides that save you time and effort.

Now, it’s time to confidently deliver your presentation with the power of a consistent and professional design template.

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Reuse (import) slides from another presentation

You can add one or more slides to your presentation from another, without having to open the other file.

(By default, a copied slide inherits the design of the slide you're inserting it after in the destination presentation. However, you can choose to keep the formatting of the slide you're copying instead.)

When you import a slide from one presentation to another, it is simply a copy of the original. Changes you make to the copy do not affect the original slide in the other presentation. 

Open the presentation that you want to add a slide to.

In the slide thumbnail pane on the left, click where you want to add a slide.

On the Home tab of the ribbon, in the Slides group, click the arrow below New Slide , and then select Reuse Slides .

In the Reuse Slides pane, click Open a PowerPoint File .

In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click Open .

If you want the slide that you are adding to the destination presentation to maintain the formatting of the original presentation, select the Keep source formatting check box before you add the slide to the destination presentation. (When this check box is not selected, the copied slides inherit the styling of the slide they're inserted after.) Then, in the Reuse Slides pane, do one of the following:

To add a single slide, click the slide.

To add all of the slides, right-click any slide, and then select Insert All Slides .

Open an existing presentation or create a new presentation that you want to insert slides into.

In Normal view, in the navigation pane, click the slide that you want to insert the other slides after.

On the Home tab, under Slides , click the arrow next to New Slide , and then click Reuse Slides .

In the dialog box, find the presentation that you want to insert, and select it. Click OK .

Note:  In PowerPoint for the web, you can insert reused slides from other presentations only one at a time.

Open the presentation that you want to insert slides to.

In the slide thumbnail pane on the left, click the slide you want to add slide after.

Import slides from another presentation to the current one

In the thumbnail pane on the left, select the slide after which you want to insert the imported slides.

On the Home tab, select Reuse Slides .

The Reuse Slides pane opens on the right. Your recent presentations are shown.

Select a presentation from the list to see the individual slides in it.

Click a slide thumbnail to copy it into the current presentation.

By default, an imported slide keeps the colors and formatting of the presentation it comes from.

When you're done importing slides from the selected presentation, you can close the pane or search for other slides to import.

More details

A search box at the top of the Reuse Slides pane lets you search for any presentation, whether it's stored on your computer's hard drive or on SharePoint or OneDrive for work or school.

A Browse button under the search box lets you explore your folders for what you want.

By default, a slide you import keeps the formatting of the presentation it comes from. But three formatting options are available. When a slide is inserted, it appears in the thumbnail pane on the left and a (Ctrl) pop-up menu appears on the thumbnail. Click it to see three Paste options:

Copy and paste your slides

Use Slide Libraries to share and reuse PowerPoint slides

Add, rearrange, duplicate, and delete slides in PowerPoint

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How to copy slides to or from another presentation

• Copy the slides from the original presentation to the new presentation,
• Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

   1.   Open both presentations:

• The presentation from which you want to copy slides – source presentation,
• The presentation to which you need to copy slides – working or destination presentation.

   2.   On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

   3.   Select slide or slides to be copied:

• In the Slide Sorter view, click the slide on the Slide pane.
• In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
• To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
• To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

   4.   Copy the selection to the Clipboard by doing one of the following:

   5.   In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

   1.   On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

   2.   On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

• Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

The Reuse Slides pane displays thumbnails of the available slides.

   3.   On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

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Copy Slides to Another PowerPoint Presentation

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What to Know

• Right-click the thumbnail of the slide to be copied, select Copy , then right-click a blank area of the Slides pane where you want to place it.
• Alternate method: Click-and-drag the thumbnail of the slide you want to copy to the Slides pane of the destination presentation.
• Note: When using the click-and-drag method, the copied slide takes on the design theme of the destination presentation.

This article explains how to copy a slide in PowerPoint from another PowerPoint presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003, and PowerPoint for Microsoft 365.

Copy and Paste Method in PowerPoint

A quick way to use slides from one presentation in another presentation is to copy the slides that you want to use and paste those slides into the new presentation.

Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy , and the destination presentation is where they will go. The destination presentation may be an existing presentation or a new presentation.

On the ribbon , go to the View tab.

In the Window group, select Arrange All . In PowerPoint 2003, choose Window > Arrange All from the main menu.

In the Slides pane of the original presentation, right-click the thumbnail of the slide to be copied.

Choose Copy from the shortcut menu.

In the destination presentation, right-click a blank area of the Slides pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.

Choose a Paste option. In PowerPoint 2019, 2016, 2013, and 2010, you have three options:

• Use Destination Theme (H) : The copied slide will use the same theme as the PowerPoint presentation it is pasted into.
• Use Source Formatting (K) : The copied slide will keep the original theme and formatting as the original presentation.
• Picture (U) : The copied slide will be pasted as a graphic into the active slide.

For PowerPoint 2007 and 2003, choose Paste from the shortcut menu.

Click and Drag Method in PowerPoint

If you'd rather use the mouse to copy slides from one presentation to another, follow these steps:

In the Slides pane of the original presentation, select the thumbnail of the desired slide.

Drag the thumbnail to the Slides pane of the destination presentation in the preferred location for the slide.

The pointer changes to indicate the placement of the slide.

Place the slide between two slides or at the end of the presentation.

When you use this method, you don't have the option to choose which theme the newly copied slide will use. The newly copied slide takes on the design theme in PowerPoint (or design template  in PowerPoint 2003) of the second presentation.

If you started a new presentation and haven't applied a design theme or design template, the newly copied slide appears on the white background of the default design template.

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How to Copy Slides from One PowerPoint Presentation to Another?

You’ve just created a stellar PowerPoint presentation for an upcoming meeting. But wait – you remember another presentation with slides that would fit perfectly in this one. If only there was a way to integrate them! Oh, wait. There is. Wondering how to copy slides from one PowerPoint to another? Dive in, and let’s unravel the mystery together.

Step-by-Step Guide: How to Copy Slides from One PowerPoint to Another

• Shortcut: As a shortcut, press Ctrl+C after selecting the slides.
• Navigate to the Destination: Shift to your second presentation – this is your destination presentation.

• Mismatched Slide Numbers: Ensure continuity by adjusting slide numbers through the ‘Insert’ tab, selecting ‘Slide Number’.
• PowerPoint Versions: If you’re using older versions like PowerPoint 2007 or PowerPoint 2013, some methods may slightly vary. Check Microsoft Support for specific instructions.
• Feedback & Further Assistance: If you encounter any issues, remember to give feedback. For comprehensive guides, the “See Also” section in Microsoft Office support can be beneficial. Also, PowerPoint for the web offers a streamlined interface if you’re working online.
• Final Words:  Mastering the art of moving slides from one presentation to another can save you time and effort, enhancing your productivity. Whether you use drag and drop, shortcut methods, or repurpose slides, you’ll find this knowledge invaluable.

Transferring PowerPoint slides between presentations is essential for efficient workflow. To copy a slide, start by selecting the slide that you want from one presentation and then paste it into another PowerPoint presentation. Always consider the design theme, and you might choose to use the destination theme for consistency. Utilize tools like SharePoint and OneDrive for streamlined collaboration and storage. By practicing these methods, managing your slides will become a breeze. Happy presenting!

Yes, but be aware that some formatting issues might arise due to version differences.

The animations should copy over, but always review to ensure they function as intended.

Yes, PowerPoint’s fundamental functions remain consistent across Windows and macOS.

It could be due to different design themes applied in each presentation. Adjust via the ‘Design’ tab.

There isn’t a set limit, but copying a vast number of slides may slow down the program temporarily.

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5 Better Alternatives To Google Slides

I f you're looking to create a compelling presentation to showcase a new idea or persuade others, Google Slides may be the first option that comes to mind. But with few built-in templates, basic themes, and a limited graphics collection, you'll likely have a hard time making your presentation stand out against others.

If you want to make your presentation truly stand out, there are several alternatives to Google Slides that offer extra perks and features to give your presentations an edge. While Google focuses on integrating Slides with its other work-based apps like Sheets and Docs, other presentation apps focus more on design elements, transitions, and themes to help you convey your brand or personal image throughout your presentation.

We've tested these Google Slide alternatives to give you an idea of other available options to deliver impactful presentations. If you're looking for a way to make boring information more fun and engaging, here are the best presentation apps to replace Google Slides.

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Microsoft PowerPoint

There's a reason so many businesses around the globe use Microsoft PowerPoint. Building its reputation as the go-to option for delivering high-quality presentations, the software generated $100 million in annual sales only three years after its initial release in 1990.

Microsoft PowerPoint may be Google Slides' largest competitor, but there are plenty of unique features that can add an extra flourish to your slides. PowerPoint excels in its impressive library of custom animations and slide transitions, which are fairly limited in Google Slides. Another unique feature is its AI-powered Designer tool. This provides professional design schemes that mirror the words used in your slides. For instance, if your title slide is named "Basketball Team 2024," Designer will automatically suggest pictures and slide layouts associated with basketball.

As PowerPoint has been in development longer than Google Slides, it naturally offers more nuanced features if you're looking for something specific. For example, you can save individual slides as an image file (using .png or .jpeg formats) or as a separate presentation file. There's also a large library of free PowerPoint templates designed to speed up your workflow. Moreover, PowerPoint integrates seamlessly with Microsoft Teams with its PowerPoint Live function, allowing you to easily share your presentation with your co-workers.

Prezi offers an innovative approach to showing presentations with its unique canvas feature. Unlike traditional presentation software, Prezi lets you zoom and pan around a flexible canvas. The canvas may feel distant to something of a presentation program, but there is still some linear order provided thanks to the Timeline view.

Finding ways to visualize data is one of the biggest challenges when dealing with presentation software. Prezi resolves this struggle with the help of its Story Blocks: a series of infographics available in multiple designs to visually represent data. You can easily edit infographics and even add animations to individual shapes. This can help add a story to your presentation and help you emphasize key points.

To further enhance your presentation visually, Prezi offers several topic path settings, which let you change how Prezi transitions from one topic to another. These options include subtopics, which are super helpful for breaking large chunks of information down. If you're looking for a unique, modern approach to presenting information, Prezi is a top pick.

If you're looking to create a professional presentation to convince potential clients about your business idea, Slidebean is a popular choice among professionals with plenty of customization options. One of the issues with Google Slides is its fairly limited template library, which is filled mostly with basic designs. Slidebean offers a better alternative with a broad selection of innovative templates split into categories for convenience.

The app's user interface is easy to navigate so that you can create slides in less time. Each slide has a dedicated Design and Outline tab. You can use the Outline tab to quickly edit the information on each slide without being distracted by all the visual elements. Another productivity-enhancing feature is the ability to generate a presentation theme from your website. Simply enter your URL, and Slidebean will automatically apply the theming to your presentation.

Slidebean is another presentation app to take advantage of AI. Using the Auto-Design feature, you can generate recommended slide layouts based on your existing content. It also features AI text suggestions designed to suit different industries. Overall, Slidebean offers a quicker, more efficient method for creating stunning presentations compared to Google Slides.

Canva is a well-known app among graphic designers, but it's also capable of making stunning presentations. The app also has mobile editions, so you can easily create and edit presentations on your Android phone , iOS device, or tablet. As long as you have an internet connection, you can modify your designs wherever you are.

To get started, head to Canva's online presentation maker . Canva offers a vast range of templates categorized by topic, which easily surpasses the simple templates in Google Slides . While some of the templates are only available to Canva Pro members, there is an ample amount of free templates to help you get started. You'll also find a large selection of stock photos, shapes, and illustrations to create beautiful customized slides.

Because Canva is built for graphic designers, you can access several features to give your presentation consistent theming. These include color palettes, font sets, and even a brand kit that allows you to add your company's fonts (available to Pro members only). One time-saving feature is Canva's Uploads tab, which lets you access recently uploaded media files. This offers a convenient way to copy content between different presentations.

Visme is a powerful visual design tool able to create videos, infographics, and presentations. One of the perks of using Visme is the company's free educational content, which offers advice on how to create impactful content to boost your brand. After signing up, the company also asks whether you're using Visme for your business, education purposes, or personal use to offer personalized tips.

In terms of charts and graphs, Visme offers some of the most impressive features we've seen from a presentation app, so you can effortlessly convey important statistics. From the Data tab, you can access dozens of graph styles to visually represent your data. Then, simply double-click a chart inside your presentation to edit the values instantly in a simple table format.

Another area that Visme excels in is collaboration. You can either generate a link to publish your presentation on the web or share your presentation privately with others. For each team member, you can choose who can view, edit, and comment slides for a seamless workflow. There's also a Slack integration that lets you receive messages whenever changes are made to your presentation. Visme is free for all users, with limited features available in its premium plans.

Read the original article on SlashGear .

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April 9, 2024

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April 17, 2024

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Ask a new question

How to copy paste special (Backgrounds only) for PowerPoint ?

Is it possible to Paste Background only ?

I need to copy backgrounds to another PowerPoint without content as example shown below.

My current method is to time-consumingly manually

select Source Slide

select Destination Slide

Paste with Destination Theme

Repeat above for next slide

Save Destination which contains Source content but Destination Backgrounds

Thanks ahead !

REFERENCES that I looked at:

Replace ALL SLIDE MASTER on multiple EXISTING presentation files - Microsoft Community

How to Copy a PowerPoint Design Template to Another Presentation (lifewire.com)

Quick Tip: Apply and Transfer PowerPoint Slide Master (empowersuite.com)

How To Merge Slides in PowerPoint and Why It's Useful | Indeed.com

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• Microsoft Agent |

Good day! Thank you for posting in Microsoft Community. We are happy to help you.

From your description, you want to copy background only to another PowerPoint file without content .

You may try following steps:

1.Firsly select the source slide from the left side where all slides are visible.

2.With the slide selected, access Home tab in ribbon and click the Format Painter option.

3.Then go to your presentation, from the left side where all slides are visible, click the slide which you want to paste the background, it will apply the same background.

Below is our test result:

1.copy background and paste in a different file:

2.copy background and paste in another slide on the same file:

Hope above can help you!

If our understanding of the question is not consistent with yours, feel free to point it out, we will continue trying best to assist you.

Hope you keep safe and healthy always!

Tina | Microsoft Community Moderator

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