mla format essay outline

MLA 9th Edition Formatting

A Simple, Step-by-Step Guide + Free Template

By: Derek Jansen (MBA) | Reviewer: Eunice Rautenbach (DTech) | July 2023

Formatting your paper in MLA style can feel like a pretty daunting task . In this post, we’ll show you exactly how to set up your paper for MLA (9th edition), as quickly and easily as possible. We’ll also share our popular free MLA template , to help you fast-track your writing.

Overview: MLA 9th Edition Formatting

• Structure and layout
• General page setup
• The opening section
• The main body
• Works cited (reference list)
• Free MLA 9 template

MLA Structure and Layout

Let’s start by looking at the overall structure of a typical student paper formatted for MLA 9th edition, before diving into the details of each section. For the most part, MLA papers follow a standardised structure, consisting of the following parts:

The opening section : While MLA doesn’t require a dedicated title page (unlike APA ), it does require an opening section that details some important information about yourself, your university and the paper itself.

The main body : The main body begins directly after the opening section on the first page. This is the “heart” of your paper and there are a very specific requirements regarding how you present and format this content.

The appendix (or appendices):  While using an appendix in a student paper is relatively uncommon, you’ll place this section directly after the main body section, if required by your university.

The “Works Cited” list : This section is equivalent to what we’d usually call a references page and it’s where you’ll detail all the reference information corresponding to the in-text citations in the main body of your paper.

These four sections form the standard structure and order of a student paper using MLA 9th edition. As we mentioned, not all sections are always required , so be sure to double check what your university expects from you before submitting. Also, it’s always a good idea to ask your university if they have any  style requirements in addition to the standard MLA specification.

Now that we’ve got a big-picture view of the typical paper structure, let’s look at the specific formatting requirements for each of these sections.

Generic Page Setup

Before you jump into writing up your paper, you’ll first need to set up your document to align with MLA’s generic page requirements. Alternatively, you can download our MLA paper template (which comes fully preformatted).

MLA 9th edition requires a 1-inch margin on all sides , for all pages. That said, if you’re writing a dissertation, thesis or any document that will ultimately be printed and bound, your university will likely require a larger left margin to accommodate for physical binding.

Fonts & sizing

MLA does not require that you use any specific font, but we do recommend sticking to the tried and tested , well-accepted fonts. For example, you might consider using one of the following:

• Sans serif fonts : Calibri (11), Arial (11), or Lucida Sans Unicode (10)
• Serif fonts : Times New Roman (12), Georgia (11), or Computer Modern (10)

Whichever font you opt for, be sure to use it consistently throughout your paper . Don’t chop and change, or use different fonts for different parts of the document (e.g., different fonts for the body text and the headings). Also, keep in mind that while MLA does not have a specific font requirement, your university may have its own preference or requirement. So, be sure to check with them beforehand regarding any additional specifications they may have.

In general, all text throughout your document needs to be left-aligned and should not be justified (i.e., leave an uneven right edge). You might consider using a different alignment for section headings, but in general, it’s best to keep things simple .

Line spacing

MLA 9th edition requires double line spacing throughout the document . There should also be no extra space before and after paragraphs . This applies to all sections of the paper, including the “Works Cited” page (more on this later).

Page header

Last but not least, you’ll need to set up a running header for your document. This should contain your last name, followed by the page number. Both of these should be positioned in the top right corner of all pages (even the first page). On a related note, there’s no need for you to include any footer content unless your university specifically requests it.

Now that we’ve looked at the generic formatting considerations, let’s dive into the specific requirements for each section of your paper.

The Opening Section

While MLA-formatted papers typically don’t require a title page, there are very specific requirements regarding the opening section of the first page .

Here’s how you can set your first page up for MLA 9th edition.

• On the first line, write your full name (flush left)
• On a new line, write your professor or instructor’s full name
• On a new line, write the course code and course name
• On a new line, write the full date spelt out (e.g., 15 June 2023)
• On a new line, write the full title of your paper , centre-aligned and using title case (consider using a title case converter if you’re not familiar with this)
• On a new line, begin your body content

All of the above should be in plain, unformatted font – in other words, you don’t need to apply any boldfacing, underlining , etc. That said, you should use italics whenever you’re writing out the titles of other works (for example, titles of books or articles).

To make it all a little more tangible, below is an example of a first page formatted according to the MLA specifications that we just covered.

The Main Body

While the formatting requirements for the body section are relatively light for MLA (at least when compared to APA ), there are still quite a few important things to pay attention to. Here’s what you need to know to get started.

Each of your paragraphs needs to start on a new line , and the first sentence of each paragraph requires a half-inch indent (while the rest of the paragraph is flush left aligned). Note that each paragraph simply starts on a new line and doesn’t require an additional blank line.

MLA 9th edition is fairly flexible in terms of heading formatting. There is no specified formatting, so you can decide what works best for you. However, there are still a few basic rules you need to follow:

• All your headings should be written in title case – never use all caps
• There should be no period following a heading
• Each heading level needs to be uniquely formatted and easily distinguishable from other levels (for example, a distinct difference in terms of boldfacing, underlining or italicisation)
• You can have as many heading levels as you need, but each level must have at least two instances

Abbreviations

When using abbreviations, you’ll need to make sure that you’re using the MLA version of the abbreviation . Below we’ve listed a few common ones you should be aware of:

• Appendix: app.
• Circa: c. or ca.
• Chapter: ch.
• Column: col.
• Definition: def.
• Department: dept.
• Example: e.g.
• Edition: ed.
• Figure: fig.
• Foreword: fwd.
• That is: i.e.
• Journal: jour.
• Library: lib.
• Manuscript(s): MS
• Number: no.
• Quoted in: qtd. in
• Revised: rev.
• Section: sec. or sect.
• Series: ser.
• Translation: trans.
• Version: vers.
• Variant: var.
• Volume: vol.

If you’re interested, you can find a more comprehensive list here . Alternatively, if you have access to the MLA 9th edition handbook, you can find the full list in the first appendix.

In-text citations

MLA 9 has a very specific set of requirements regarding how to cite your sources within the body of your paper. Here are some of the most important things to help you get started with MLA citations.

Author-page number system: in-text citations consist of (at a minimum) the lead author’s last name, followed by the page number of the paragraph you are citing. There is no comma between the two components (only a space).

Types of citations: MLA allows two types of in-text citations: parenthetical and narrative . Parenthetical citations feature the author and page number in parentheses (brackets) at the end of the respective sentence. Here’s an example:

MLA 9th edition is easy to grasp if you visit the Grad Coach blog (Jansen 13).

Narrative citations, on the other hand, weave the author’s name into the flow of the sentence and then present the publication date in parentheses at the end of the sentence. Here’s an example:

Jansen states that MLA 9th edition is easy for students to grasp if they visit the Grad Coach blog (13).

In general, it’s a good idea to utilise a mix of both in your writing. Narrative citations are particularly useful when you want to highlight or contrast authors or their viewpoints, while parenthetical citations are useful when you want to strengthen your own academic voice. In other words, both formats have their respective strengths and weaknesses, so try to use citation format strategically in your writing.

Quotations: when quoting text verbatim from a source, there is no need to do anything differently in terms of the citation itself, but do remember to wrap the verbatim text in quotation marks. Here’s an example:

Jansen proposes that MLA 9th edition is “easy to grasp if you visit the Grad Coach blog” (13).

Multiple authors: when citing resources that were authored by three or more people, you only need to list the lead author, followed by “et al.”. Here’s an example:

MLA 9th edition is easy to grasp if you visit the Grad Coach blog (Jansen et al. 13).

 Below are a few more examples from our free MLA template .

Please keep in mind that this is not an exhaustive list of all the MLA 9th edition citation-related requirements – just a shortlist of the most commonly relevant ones. If you’d like to learn more, consult the MLA handbook .

The Works Cited (Reference List)

The final section that you’ll need to pay close attention to is the “Works Cited” page, which should contain a list of reference information for all the sources cited in the body of the paper. Again, MLA has a quite a meaty set of specifications regarding the content and formatting of this list, but we’ll cover the basics here to get your started on the right foot. 

Basic setup

Your reference list needs to start on a new page and should be titled “Works Cited”. The title should be unformatted and centred . The reference list should then start on the next line. As with the rest of your document, you should use double line spacing throughout.

When it comes to the reference list itself, you’ll need to keep the following in mind:

• All the sources that you cited in the body of your document should feature in the reference list. Make sure that every citation is accounted for .
• The references should be ordered alphabetically , according to the lead author’s last name .
• The exact information required within each entry depends on the type of content being referenced (e.g., a journal article, web page, etc.)
• Components that may need to feature (other than the author) include the title of the source, the title of the container, other contributors, the article version or number, the publisher, the publication date, and the location.
• All references should be left-aligned and should use a hanging indent – i.e., the second line of any given reference (if it has one) should be indented a half inch.

We have to stress that these are just the basics. MLA 9th edition requires that your references be structured and formatted in a very specific way , depending on the type of resource. If you plan to draft your reference list manually, it’s important to consult your university’s style guide or the MLA manual itself. This leads us to our next point…

In general, it’s a bad idea to write your reference list manually . Given the incredibly high level of intricacy involved, it’s highly likely that you’ll make mistakes if you try to craft this section yourself. A better solution is to use (free) reference management software such as Mendeley or Zotero . Either of these will take care of the formatting and content for you, and they’ll do a much more accurate job of it too. 

If you’re not familiar with any sort of reference management software, be sure to check out our easy-to-follow Mendeley explainer video below.

Wrapping Up

In this post, we’ve provided a primer covering how to format your paper according to MLA 9th edition. To recap, we’ve looked at the following:

• The structure and layout
• The general page setup
• The “Works Cited” page (reference list)

Remember to always check your university’s style guide to familiarise yourself with any additional requirements they may. Also, if your university has specified anything that contrasts what we’ve discussed here, please do follow their guidance . 

If you need any help formatting your paper for MLA 9, take a look at our “done for you” language editing and proofreading service . Simply send us your document and we’ll take care of all the MLA formatting intracies on your behalf. 

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

MLA Formatting and Style Guide

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

The following overview should help you better understand how to cite sources using MLA  9 th edition, including how to format the Works Cited page and in-text citations.

Please use the example at the bottom of this page to cite the Purdue OWL in MLA. See also our MLA vidcast series on the Purdue OWL YouTube Channel .

Creating a Works Cited list using the ninth edition

MLA is a style of documentation that may be applied to many different types of writing. Since texts have become increasingly digital, and the same document may often be found in several different sources, following a set of rigid rules no longer suffices.

Thus, the current system is based on a few guiding principles, rather than an extensive list of specific rules. While the handbook still describes how to cite sources, it is organized according to the process of documentation, rather than by the sources themselves. This gives writers a flexible method that is near-universally applicable.

Once you are familiar with the method, you can use it to document any type of source, for any type of paper, in any field.

Here is an overview of the process:

When deciding how to cite your source, start by consulting the list of core elements. These are the general pieces of information that MLA suggests including in each Works Cited entry. In your citation, the elements should be listed in the following order:

• Title of source.
• Title of container,
• Other contributors,
• Publication date,

Each element should be followed by the corresponding punctuation mark shown above. Earlier editions of the handbook included the place of publication and required different punctuation (such as journal editions in parentheses and colons after issue numbers) depending on the type of source. In the current version, punctuation is simpler (only commas and periods separate the elements), and information about the source is kept to the basics.

Begin the entry with the author’s last name, followed by a comma and the rest of the name, as presented in the work. End this element with a period.

Bhabha, Homi K. The Location of Culture. Routledge, 1994.

Title of source

The title of the source should follow the author’s name. Depending upon the type of source, it should be listed in italics or quotation marks.

A book should be in italics:

Henley, Patricia. The Hummingbird House . MacMurray, 1999.

An individual webpage should be in quotation marks. The name of the parent website, which MLA treats as a "container," should follow in italics:

Lundman, Susan. "How to Make Vegetarian Chili." eHow, www.ehow.com/how_10727_make-vegetarian-chili.html.*

A periodical (journal, magazine, newspaper) article should be in quotation marks:

Bagchi, Alaknanda. "Conflicting Nationalisms: The Voice of the Subaltern in Mahasweta Devi's Bashai Tudu." Tulsa Studies in Women's Literature , vol. 15, no. 1, 1996, pp. 41-50.

A song or piece of music on an album should be in quotation marks. The name of the album should then follow in italics:

Beyoncé. "Pray You Catch Me." Lemonade, Parkwood Entertainment, 2016, www.beyonce.com/album/lemonade-visual-album/.

*The MLA handbook recommends including URLs when citing online sources. For more information, see the “Optional Elements” section below.

Title of container

The eighth edition of the MLA handbook introduced what are referred to as "containers," which are the larger wholes in which the source is located. For example, if you want to cite a poem that is listed in a collection of poems, the individual poem is the source, while the larger collection is the container. The title of the container is usually italicized and followed by a comma, since the information that follows next describes the container.

Kincaid, Jamaica. "Girl." The Vintage Book of Contemporary American Short Stories, edited by Tobias Wolff, Vintage, 1994, pp. 306-07.

The container may also be a television series, which is made up of episodes.

“94 Meetings.” Parks and Recreation, created by Greg Daniels and Michael Schur, performance by Amy Poehler, season 2, episode 21, Deedle-Dee Productions and Universal Media Studios, 2010.

The container may also be a website, which contains articles, postings, and other works.

Wise, DeWanda. “Why TV Shows Make Me Feel Less Alone.”  NAMI,  31 May 2019,  www.nami.org/Blogs/NAMI-Blog/May-2019/How-TV-Shows-Make-Me-Feel-Less-Alone . Accessed 3 June 2019.

In some cases, a container might be within a larger container. You might have read a book of short stories on Google Books , or watched a television series on Netflix . You might have found the electronic version of a journal on JSTOR. It is important to cite these containers within containers so that your readers can find the exact source that you used.

“94 Meetings.” Parks and Recreation , season 2, episode 21, NBC , 29 Apr. 2010. Netflix, www.netflix.com/watch/70152031?trackId=200256157&tctx=0%2C20%2C0974d361-27cd-44de-9c2a-2d9d868b9f64-12120962.

Langhamer, Claire. “Love and Courtship in Mid-Twentieth-Century England.” Historical Journal , vol. 50, no. 1, 2007, pp. 173-96. ProQuest, doi:10.1017/S0018246X06005966. Accessed 27 May 2009.

Other contributors

In addition to the author, there may be other contributors to the source who should be credited, such as editors, illustrators, translators, etc. If their contributions are relevant to your research, or necessary to identify the source, include their names in your documentation.

Foucault, Michel. Madness and Civilization: A History of Insanity in the Age of Reason. Translated by Richard Howard , Vintage-Random House, 1988.

Woolf, Virginia. Jacob’s Room . Annotated and with an introduction by Vara Neverow, Harcourt, Inc., 2008.

If a source is listed as an edition or version of a work, include it in your citation.

The Bible . Authorized King James Version, Oxford UP, 1998.

Crowley, Sharon, and Debra Hawhee. Ancient Rhetorics for Contemporary Students. 3rd ed., Pearson, 2004.

If a source is part of a numbered sequence, such as a multi-volume book or journal with both volume and issue numbers, those numbers must be listed in your citation.

Dolby, Nadine. “Research in Youth Culture and Policy: Current Conditions and Future Directions.” Social Work and Society: The International Online-Only Journal, vol. 6, no. 2, 2008, www.socwork.net/sws/article/view/60/362. Accessed 20 May 2009.

Quintilian. Institutio Oratoria. Translated by H. E. Butler, vol. 2, Loeb-Harvard UP, 1980.

The publisher produces or distributes the source to the public. If there is more than one publisher, and they are all are relevant to your research, list them in your citation, separated by a forward slash (/).

Klee, Paul. Twittering Machine. 1922. Museum of Modern Art, New York. The Artchive, www.artchive.com/artchive/K/klee/twittering_machine.jpg.html. Accessed May 2006.

Women's Health: Problems of the Digestive System . American College of Obstetricians and Gynecologists, 2006.

Daniels, Greg and Michael Schur, creators. Parks and Recreation . Deedle-Dee Productions and Universal Media Studios, 2015.

Note : The publisher’s name need not be included in the following sources: periodicals, works published by their author or editor, websites whose titles are the same name as their publisher, websites that make works available but do not actually publish them (such as  YouTube ,  WordPress , or  JSTOR ).

Publication date

The same source may have been published on more than one date, such as an online version of an original source. For example, a television series might have aired on a broadcast network on one date, but released on  Netflix  on a different date. When the source has more than one date, it is sufficient to use the date that is most relevant to your writing. If you’re unsure about which date to use, go with the date of the source’s original publication.

In the following example, Mutant Enemy is the primary production company, and “Hush” was released in 1999. Below is a general citation for this television episode:

“Hush.” Buffy the Vampire Slayer , created by Joss Whedon, performance by Sarah Michelle Gellar, season 4, Mutant Enemy, 1999 .

However, if you are discussing, for example, the historical context in which the episode originally aired, you should cite the full date. Because you are specifying the date of airing, you would then use WB Television Network (rather than Mutant Enemy), because it was the network (rather than the production company) that aired the episode on the date you’re citing.

“Hush.” Buffy the Vampire Slayer, created by Joss Whedon, performance by Sarah Michelle Gellar, season 4, episode 10, WB Television Network, 14 Dec. 1999 .

You should be as specific as possible in identifying a work’s location.

An essay in a book or an article in a journal should include page numbers.

Adiche, Chimamanda Ngozi. “On Monday of Last Week.” The Thing around Your Neck, Alfred A. Knopf, 2009, pp. 74-94 .

The location of an online work should include a URL.  Remove any "http://" or "https://" tag from the beginning of the URL.

Wheelis, Mark. "Investigating Disease Outbreaks Under a Protocol to the Biological and Toxin Weapons Convention." Emerging Infectious Diseases , vol. 6, no. 6, 2000, pp. 595-600, wwwnc.cdc.gov/eid/article/6/6/00-0607_article. Accessed 8 Feb. 2009.

When citing a physical object that you experienced firsthand, identify the place of location.

Matisse, Henri. The Swimming Pool. 1952, Museum of Modern Art, New York .

Optional elements

The ninth edition is designed to be as streamlined as possible. The author should include any information that helps readers easily identify the source, without including unnecessary information that may be distracting. The following is a list of optional elements that can be included in a documented source at the writer’s discretion.

Date of original publication:

If a source has been published on more than one date, the writer may want to include both dates if it will provide the reader with necessary or helpful information.

Erdrich, Louise. Love Medicine. 1984. Perennial-Harper, 1993.

City of publication:

The seventh edition handbook required the city in which a publisher is located, but the eighth edition states that this is only necessary in particular instances, such as in a work published before 1900. Since pre-1900 works were usually associated with the city in which they were published, your documentation may substitute the city name for the publisher’s name.

Thoreau, Henry David. Excursions . Boston, 1863.

Date of access:

When you cite an online source, the MLA Handbook recommends including a date of access on which you accessed the material, since an online work may change or move at any time.

Bernstein, Mark. "10 Tips on Writing the Living Web." A List Apart: For People Who Make Websites, 16 Aug. 2002, alistapart.com/article/writeliving. Accessed 4 May 2009.

As mentioned above, while the MLA handbook recommends including URLs when you cite online sources, you should always check with your instructor or editor and include URLs at their discretion.

A DOI, or digital object identifier, is a series of digits and letters that leads to the location of an online source. Articles in journals are often assigned DOIs to ensure that the source is locatable, even if the URL changes. If your source is listed with a DOI, use that instead of a URL.

Alonso, Alvaro, and Julio A. Camargo. "Toxicity of Nitrite to Three Species of Freshwater Invertebrates." Environmental Toxicology , vol. 21, no. 1, 3 Feb. 2006, pp. 90-94. Wiley Online Library, doi: 10.1002/tox.20155.

Creating in-text citations using the previous (eighth) edition

Although the MLA handbook is currently in its ninth edition, some information about citing in the text using the older (eighth) edition is being retained. The in-text citation is a brief reference within your text that indicates the source you consulted. It should properly attribute any ideas, paraphrases, or direct quotations to your source, and should direct readers to the entry in the Works Cited list. For the most part, an in-text citation is the  author’s name and the page number (or just the page number, if the author is named in the sentence) in parentheses :

When creating in-text citations for media that has a runtime, such as a movie or podcast, include the range of hours, minutes and seconds you plan to reference. For example: (00:02:15-00:02:35).

Again, your goal is to attribute your source and provide a reference without interrupting your text. Your readers should be able to follow the flow of your argument without becoming distracted by extra information.

How to Cite the Purdue OWL in MLA

Entire Website

The Purdue OWL . Purdue U Writing Lab, 2019.

Individual Resources

Contributors' names. "Title of Resource." The Purdue OWL , Purdue U Writing Lab, Last edited date.

The new OWL no longer lists most pages' authors or publication dates. Thus, in most cases, citations will begin with the title of the resource, rather than the developer's name.

"MLA Formatting and Style Guide." The Purdue OWL, Purdue U Writing Lab. Accessed 18 Jun. 2018.