formatting presentation in powerpoint

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

And if you want more templates and examples, you can download them here .

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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How to Format Text in PowerPoint? [A Complete Tutorial!]

By: Author Shrot Katewa

When you have to create presentations using PowerPoint, knowing how to format text in PowerPoint the correct way can actually save you a ton of time! It is one of the most important tasks that we invariably need to perform on any presentation i.e. formatting text in PowerPoint!

To format the text in PowerPoint, select the text first. Then, on the home tab, you can use the various formatting options such as Font Type, Font Size, Font Styles, Line Spacing, Font Color, Text Highlight, etc.

Formatting text correctly in PowerPoint can add emphasis and grab the attention of the audience where needed. This can not only make your presentation look good, but also help you deliver it effectively!

So, in this article, we shall take a deep dive and understand all the nuances of formatting the text correctly in PowerPoint. I shall try my best to provide information about everything you need to know when it comes to editing and formatting the text!

So, let’s get started!

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs . The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

1. How to Add Text to a Slide in PowerPoint? 

You probably may already know this, but let’s just start with the basics to make sure we are all on the same page!

You can add text to the slide in PowerPoint using a text box. Click on the “Insert” tab. Then, select the “Text Box” option. Next, click and drag on any part of your slide to add the text box. Finally, start typing to add text as soon as you have created the text box in PowerPoint.

Here’s a step by step process described in detail:

Step 1:  Click on the “Insert” tab

The first step to adding text to a slide in PowerPoint is to click on the “Insert” tab which is the third tab in the ribbon and located at the top left of the PowerPoint window.

Step 2: Select the “Text Box” option

Click on the “Text Box” option which in on the right side of the “Insert” tab in the “Text” section. After clicking on the “Text Box” option, your cursor will change on the slide.

Now to add the text box to the slide, simply click and drag your cursor to draw the text box with your preferred size.

Step 3: Add text to your presentation

To add text, you can directly start typing as soon as you create the text box. Click outside the box when you are done, and your text will be added to the slide.

If you want to edit the text again, then click inside the text box anywhere on the text. Alternatively, you can select the text box and right-click on it, and from the menu, click on “Edit Text”.

In case you are new to PowerPoint and want to know more about the nuances of adding text such as adding text over an image, shape, or even a video, check my other article on how to add text in PowerPoint that goes in-depth on this topic.

2. How to Change the Font of the Text? 

There are at least two methods you should know on how to change the font of your text in PowerPoint. However, make sure to check out our detailed guide on how to change fonts in PowerPoint where I’ve added even more relevant information explained in a step-by-step manner.

Nevertheless, the two methods are described below –

Method 1 – Using the “Home” Ribbon

The first method is by using the “Home” tab in PowerPoint . Here’s the detailed process explained –

Step 1: Select the Text

The first step is to select the text inside the text box for which you want to change the font. If you want to change the font of all the text inside the text box, you can also click on the text box itself!

Step 2: Change the Font

The next step is simply to change the font! To do that, make sure the “ Home ” ribbon is selected. (as shown in the image above). Then, under the “ Fonts ” section, click on the “ Font ” dropdown and choose the font as per your desire.

Method 2 – Using the Right-Click Option

The whole process is described through three simple steps below:  

Step 1: Select the text

The first step is to select the text located in text boxes. You can do that by double-clicking on a word in the “Text box” or dragging your cursor over the texts while holding the “left mouse button”

Step 2: “Right-click” on your selected text.

“Right-click ” on the text which you have selected. This will open a drop-down menu. The drop-down menu has the “Font” section of the “Home” tab which you can use to edit the font style, color, and size.

Step 3: Click on the “Font” drop-down menu.

Click on the “Font” option to open its drop-down menu. The drop-down menu has a variety of fonts that will appear in the middle of the screen.

Click on your preferred font style and it will change accordingly.

3. How to Change Font Size of Text in PowerPoint? 

The steps of changing the font size are very similar to that of changing the font of the text. The process is described in simple steps below:

Step 1: Select the text.

Select the text in which you want to increase or decrease the size of the font and then “Right-click” on it. A drop-down menu with the “Font” section of the “Home” tab will appear.

Step 2: Click on the “Font size” option.

Right beside the current font style, a number is showing the size of the font, that is the “Font size” option.

To change the size of the text, click on the “Font size” dropdown menu and different numbers will show up. Click on the size you want, and the font size will be changed immediately.

You can also type in the exact font size that you want if it is not present in the dropdown list.

4. How to Add Styles to Text in PowerPoint?

You can also take advantage of the Font Styles in PowerPoint to emphasize the text! There are primarily 4 text styles available in PowerPoint. These are –

• Strikethrough

There are also superscript and subscript text options, which we shall cover in detail later in this article.

To change the font style to bold, italics, underline, or strikethrough in your slide, first you have to select the texts you want to change the style of and then follow the instructions below:

How to Bold the Text in PowerPoint?

At first, select the text you want to bold. The “Home” tab has a “Font” section. On the bottom left of the “Font” section, there is a “B” button which will turn your text to a “Bold” style text. Click on the “B” button and your text will turn bold.

Alternatively, you can also use the shortcut i.e. “Ctrl + B” buttons on your keyboard after selecting the text to get the job done faster.

How to Make the Text Italics in PowerPoint?

Click on the button that looks like an “ I” which is the “Italic” style font option after selecting the text. It is located on the right side of “Bold” option. The selected text will be changed to an “ Italic ” style font immediately.

Alternatively, you can also use the keyboard shortcut for italicizing the text in PowerPoint. Just press the “Ctrl + I” buttons on your keyboard after selecting the text to get the job done.

How to Underline Text in PowerPoint?

Underlining texts can be done by selecting the text and clicking on the button that looks like a “ U ” . This is the “underline” option in the “Font” section. The “ U ” button is right beside the “ I” button in the Home tab.

Alternatively, you can also use the keyboard shortcut to underline text by pressing the “Ctrl + U” buttons on your keyboard after selecting the text.

How to Strikethrough Text in PowerPoint?

The strikethrough text is used when you want to cross out the text.

The “Strikethrough” button is beside the “Underline” button in the “Font” section and the icon has a line going through lower case “ ab ” .

After selecting the text, click on the “Strikethrough” option and it will cross out the text.

5. How to Highlight the Text in PowerPoint?

You can use the “Text Highlight Color” button to highlight the text in PowerPoint. However, this button is only available for the Office 365 version of PowerPoint .

If you are using an older version of PowerPoint, check out my other article on how to highlight text in PowerPoint . It provides you with multiple other ways to make your text stand out on a slide in PowerPoint.

That said, here’s a step-by-step process on how to highlight text in PowerPoint using the text highlight color option!

Step 1: Select the Text and Click the “Text Highlight Color” button

At first, you have to click on the text you want to highlight and select it. Then, you have to click the “Text Highlight Colour” button.

This button has a pen in the icon with a yellow line underneath it and it is located at the “Font” section of the “Home” tab. Doing so will instantly highlight your text.

If you want to highlight text across multiple text boxes, you can also first click on the “Text Highlight Colour” button on the “Home” tab. This will turn the cursor into a pen from the “Arrow” icon.

Now, simply click on the text box for the text you want to highlight. The text will be highlighted instantly.

6. How to Change Font Color in PowerPoint?

There are multiple ways in which you can change the color of your font in PowerPoint. I’ve listed the easiest method to change the font color below.

If you want to know ninja tips on how to change the font color for all text in PowerPoint, check out my other article. (by clicking on the link)

Follow the step-by-step guide to change your font color in PowerPoint:

Step 1: Click on the “Font Color” drop-down menu button

To change the color of your text, the first step is to select the text using your cursor. Then click on the “dropdown” button beside the “Font Color” button.

This button is located at the right of the “Font” section in your “Home” tab. It is an icon with a capitalized “A” and a red underline.

Step 2: Choose new font color

When you click on the dropdown menu, a color palette appears. Hover your cursor to the color you want, and you will see the text changing its color. Now, click to alter the text font color.

7. How to Clear Text Formatting in PowerPoint? 

Sometimes, you don’t particularly like the changes that you’ve made to the text and perhaps you want to start over from scratch. This is when the clear text formatting option in PowerPoint comes in handy!

To clear the text formatting in your PowerPoint presentation, select the text you want to remove the formatting from and click on the icon with the red eraser called the “Clear All Formatting” button.

This icon is located in the “Font” section of the “Home” tab and clicking it will erase all formats such as bold, italics, underline, highlight, etc. from the text. The text will then revert to the default text of the theme.

If you want to learn how to clear formatting in PowerPoint on all slides, make sure you click on the link and check out the other article where I have gone into detail on this topic and provided tips on how to do so quickly!

8. How to Add Text Outline in PowerPoint? 

You can outline text in PowerPoint to create emphasis on certain text that you want the audience to look at.

Here’s how you can outline text in PowerPoint –

Step 1: “Right-click” on the text and select “Format Text Effects”

Select the text you want to outline and “Right-click” on it. A drop-down menu will appear with different options. Click on the “Format Text Effects” option from the menu.

Step 2: Click on the “Text Fill & Outline” button

After you click on the “Format Text Effects” option, the “Format Shape” sidebar will pop up on the right of the slide.

It usually automatically displays the “Texts Effects” option which is the icon in the middle that looks like an “A” . In case it doesn’t, click on “ Text Options ” first.

Click on the “A” icon beside it and then click on the “Text Outline” option. A menu will appear with the options like, “No line” , “Solid line” , and “Gradient line” .

Step 3: Select your desired Text Outline

Choose the text outline you want to apply to the slide text. Gradient line will create a transparent border around your text, and a solid line will fill up your text border.

Choose a color as per preference to add the outline to text in PowerPoint.

9. Using WordArt in PowerPoint 

I’ve written a detailed article on how to use WordArt in PowerPoint along with steps to customize your WordArt. So, make sure you click on the link and check out that article to learn more about WordArt. But, here’s a quick highlight on using WordArt –

To use WordArt in your PowerPoint presentation, you have to go to the “WordArt” option in the “Insert” tab. The whole process is described in easy steps below:

Step 1: Go to the “Insert” tab

The third tab from the right in the ribbon is the “ Insert” tab. Click on the “ Insert” tab to access the “ WordArt” option.

Step 2: Click on the “WordArt” button

Now, on the “Text” section of the “Insert” tab is a leaning “A” icon which is the “WordArt” button. Click on that button to access WordArt.

Step 3: Choose your WordArt style

Different styles of WordArt appear in a drop-down menu after you click on the “WordArt” button. Now select your preferred WordArt style to place it on the slide.

Step 4: Insert the WordArt into your presentation.

A “Text box” with the chosen style will be displayed in the middle of the slide. Select the “Your text here” texts and erase it.

Now, you can write any text with WordArt you want and then place it in your preferred location.

10. How to Change Text Direction in PowerPoint? 

The method to change the text direction in PowerPoint is similar to that of changing the text outline in that it needs the user to open the format settings.

Follow the steps mentioned below to change the direction of the text in PowerPoint –

Step 1: Click on the “Format Shape” button

The first step to changing text direction is to select the text you want to change and “ Right-clicking” on it. A drop-down menu with many options will be displayed on the screen. Click on the “Format Shape” option which is located right below the “Formatting Text Effects” button.

Step 2: Click on the “Size and Properties” option

A sidebar with the title “Format Shape” will appear on the right of the screen. Click the square icon on the right side called the “Size & Properties” option.

Step 3: Click on the “Text Direction” dropdown menu

Below the “Text Box” button is the “Text Direction” option.

Every text is horizontal by default so if you want to change it, you will have to click on the arrow-mark besides the “Horizontal” option to open a dropdown menu. This will show you different text direction options. Click on the direction you want your text to move in.

You can also rotate text in PowerPoint. There are actually multiple different ways in which you can rotate the text Check out our detailed guide on how to rotate text in PowerPoint !

11. How to Cut, Copy, Paste and Duplicate Text in PowerPoint?

Copy and paste in PowerPoint are perhaps one of the most important functions in PowerPoint! Furthermore, knowing how to cut and duplicate can also help you move your text around quickly.

I’ve written a detailed guide on how to copy and paste in PowerPoint with visual references. So, make sure you check that article out for the details. For brevity, I’m just sharing the basics here –

• How to Copy Text in PowerPoint – Copying text allows you to create a photocopy of the selected text. To copy the text in PowerPoint, select the text. Then, use the keyboard shortcut by pressing the “Ctrl + C” keys simultaneously. Alternatively, “Right-click” on the text that you want to copy and press the “Copy” button from the dropdown menu.
• How to Cut Text in PowerPoint – The “Cut” function allows you to remove a text and then place it again in a different location. It is almost the same as the copy function but copying creates a photocopy while the cut function deletes the object from its original location and places it on the location where you paste it. The keyboard shortcut to cut text in PowerPoint is “Ctrl + X” . Or alternatively, “Right-click” on the object that you want to cut and hit the “Cut” button from the drop-down menu.
• Paste Text in PowerPoint – The “Paste” function allows you to place the text to a preferred location that has been copied or cut. Hence, it is done after the cut or copy function. You need to paste the text after copying or cutting it to finish the process. The keyboard shortcut of pasting text is “Ctrl + V” . Or alternatively, “Right-click” on the location that you want to paste the object and hit the “Paste” button from the dropdown menu.
• Duplicate Text in PowerPoint – Duplicating texts is a combination of the copy and paste function. After selecting your texts, if you press “Ctrl + D” then it creates a duplicate of the original. It is, however, not an alternative to the cut function. But, it can be used instead of copy and paste. One drawback, though, of this function is that it can’t duplicate elements across slides. For that, you will need to use copy and paste functions.

12. Using Format Painter to Apply Text Formatting 

Format painter is a tool that allows the user to easily copy the font style, size, and color of a certain text and apply it to another text.

Actually, the format painter has the capability to do much more than just copying the formatting of the text! It can be used to apply the formatting of shapes, text boxes, images, etc. It is a super helpful tool!

In fact, I covered the use of format painter in PowerPoint in a detailed manner in another article. Make sure you check out that article too as it will save you a ton of time while editing your presentation!

Meanwhile, I’ve covered the basics of using the format painter below –

Step 1: Select the text and go to the “Format Painter” option

At first, you have to select the text you like the font of. This should not be the text you want to paint over. Now below the “Home” tab, and in the “Clipboard” section, there is a paintbrush icon called the “Format Painter” button. Click on it.

Step 2: Format paint the text.

Your cursor will change into a paintbrush after you click on the “Format painter” button. Now, move the cursor to the text you want to apply the formatting on and click it. It will change to the font of your choice.

This is a single-use format painting because your cursor will change back to normal after one use.

Step 3: Format painting multiple words at a time (optional)

If you want to change the font of multiple texts using the “Format Painter” option, then instead of clicking the icon once, “Double click” on the “Format painter” button.

This time, the cursor will not change back and allow you to format the font of several texts.

Once you are done using the format painter, simply click on the icon again or press the “Esc” key on the keyboard.

13. How to Align Text in PowerPoint?

In this section, I will be describing the different alignments options for text in PowerPoint. I’ve written a detailed article on how to align in PowerPoint where I also talk about aligning objects and shapes with respect to each other and provide tips to save time! So, make sure you check out that article for further details.

Meanwhile, below are step-by-step guides to align text in PowerPoint horizontally or vertically.

Horizontal Align – left, right, centre, justify

The horizontal alignment allows the text to be aligned in the text box on a horizontal axis.

The process of aligning texts in different horizontal styles is described in the simple steps given below:

To change the alignment of text, the first step is to select all the texts inside a “Text box” using your cursor.

Step 2: Choose your desired horizontal alignment

There are four icons made up of lines in the “Paragraph” section of the “Home” tab. From the left, they are “Align Left” , “Centre” , “Align Right” , and “Justify” .

Click on your preferred horizontal alignment to change the text position inside the text box.

Vertical align – Top, bottom, middle

The vertical text alignment will allow you to align the text in the box in a vertical axis with respect to the text box.

The process of aligning texts in different vertical styles is described in the following steps:

The first step is to simply select the text that you want to change the vertical alignment of.

Step 2: Change the Vertical Alignment

Next, simply go to the “ Home ” ribbon. Then, click on the “Align” Tool as indicated in the image above. From the dropdown, choose the vertical alignment options from “ Top “, “ Middle “, or “ Bottom “.

14. How to Add Superscript and Subscript to Text in PowerPoint?

Using superscript or subscript text style can be especially helpful when creating a presentation for students or when adding an equation.

I wrote a detailed post explaining the steps to superscript or subscript text in PowerPoint (with images). Make sure you check out that article for full details. I’ll share the brief steps below –

• To subscript text in PowerPoint, first, select the text. Then, click on the “ home ” tab, and click on the “ arrow ” button at the bottom right corner under the “ Fonts ” section of the Home ribbon.
• This will open a “ Fonts ” window dialog box. In the window select the “Subscript” text option. Make sure that the box is checked.
• You can also add the “Superscript” using the same process. Just make sure that the box before the superscript text is checked.

15. How to Add Bullet Points or Numbering to Text in PowerPoint?

Here’s how you can add bullet points or numbered list to your text in PowerPoint –

Step 1 – Select the Text

To add bullet points or numbering to text in your PowerPoint presentation, first, you have to select the text or navigate the blinking cursor in the place where you want the bullet point or numbering to be

Step 2 – Add Bullets from the “Home” Ribbon

Next, click on the “ Home ” tab. From the “ Paragraph ” section on the home tab, you can choose to add either bullets or numbering in PowerPoint.

You can choose to customize the bullet points if you don’t like the default design. Alternatively, you can also change the bullet style in PowerPoint to create your own design style.

16. How to Add Indent to Text in PowerPoint?

You can also indent text in PowerPoint – meaning you can add some space before the text starts in a new paragraph or a new line. (And no, you don’t need to keep pressing the space bar for that!)

Add or Increase Indent in PowerPoint

The first step is to move your cursor to the beginning of the paragraph you want to add indent to. It is important to note that the sentence that you want to indent should not be in the middle of the paragraph. Alternatively, you can bring the cursor to the start of a sentence and press “Enter” .

Now, click the icon with lines and an arrow pointing towards the right. This is called the “Increase Indent” button and is used to add or increase an indent level. You can find it in the “Paragraph” section of the “Home” tab. (check the image above for reference)

How to Decrease Indent in PowerPoint? 

To decrease indent in a paragraph text, click on the button called “Decrease List Level.” The icon will have lines and a left-pointing arrow. It is to the left of the “Increase List Level” icon. Clicking it once will decrease one indent level.

17. Choosing Line Spacing of Text in PowerPoint

Line spacing can help increase or decrease the space between the line of text. You can add a line spacing between lines or between paragraphs. This explanation perhaps requires a detailed article.

[Edit – I’ve written a detailed article on Line Spacing in PowerPoint that highlights the nuances and explains everything in a beginner-friendly manner. Make sure you check it out by click on the hyperlink]

Nevertheless, the basic steps to choosing the line spacing in PowerPoint is described below:

If you want to modify the line space in a single paragraph, at first you have to select the paragraph you want to change the line spacing of using your cursor.

Step 2: Click on the “Line Spacing” button.

You can find the “ Line Spacing ” button in the “Paragraph” section of the “Home” tab (as showcased in the image above).

After selecting the text, click on the “Line spacing” button to display a drop-down menu. Choose your preferred line spacing and the paragraph will change accordingly.

Step 3: Click on the “Line Spacing Options” button for Advanced Options

If you want more options to choose from, click on the “Line Spacing Options” button from the drop-down menu. It will open a dialogue box in the middle of the slide. Here, if you want to increase the space above your paragraph, you have to increase the “Before” option.

Or, if you want space after a paragraph, increase the “After” option. These work vice-versa. To change the space between lines, click on the dropdown menu button next to the “Line Spacing” option.

18. How to Add Text in Columns in PowerPoint?

The process of adding text in columns in your PowerPoint presentation is described in 2 easy steps below:

Step 1: Select the text or the text box

At first, select the text where you want to add the columns.

Step 2: Click on the “Add Column” button

Click on the “ Home Tab “. Then, under the “ Paragraph ” section, click on the “ Add or Remove Column ” button (check out the image above for references). You can usually locate it next to the indent or line spacing buttons. You can also hover over the button and wait for the name of the function to pop-up if you are unsure.

Once the button is clicked, a dropdown menu will appear. From the dropdown, choose the number of columns you would like to add.

You will notice that the columns have been added to the text immediately!

More PowerPoint Related Topics

• How to Use a Presentation Clicker to Deliver Presentations Effectively!
• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to Nakaridore (on Freepik) for the Featured Image (further edited) of this Article

• Presentation Tips

What is a PPT and How to Make Impactful Presentations with PowerPoint?

PowerPoint Presentations, commonly known as PPTs, have become an essential tool in various fields such as business, education, and even personal use. With PowerPoint, you can convey information in a structured, visually appealing, and engaging manner. But what exactly is a PPT, and how can you make impactful presentations with PowerPoint? This blog will guide you through the basics and provide practical tips for creating presentations that captivate your audience.

What is a PPT?

A PPT is a file format used by Microsoft PowerPoint, a popular software application developed by Microsoft for creating digital presentations. Each PowerPoint presentation consists of a series of slides, which can include text, images, graphs, videos, and animations. The flexibility and user-friendly interface of PowerPoint make it a preferred choice for presenting information clearly and effectively.

Importance of a Well-Designed PPT

A well-designed PPT can significantly enhance your communication by:

• Clarifying Complex Information: Visual aids can simplify complex data, making it easier to understand.
• Engaging the Audience: Interactive elements and appealing visuals keep the audience interested and engaged.
• Professional Appearance: A polished presentation reflects professionalism and attention to detail.
• Memory Retention: Visual and auditory elements help the audience remember the content better.

How to Make Impactful Presentations with PowerPoint

Creating impactful presentations involves a combination of good design principles and effective content organization. Here are some key tips for creating effective PowerPoint presentations :

1. Plan Your Content

Before diving into the design, outline your content. Determine the key message you want to convey and organize your ideas logically. This will help you maintain a clear flow throughout your presentation.

2. Choose a Consistent Theme

Use a consistent theme for your slides to maintain a cohesive look. PowerPoint offers various built-in themes, or you can download free professional PowerPoint templates available online. These templates are designed to be visually appealing and save you time on design work.

3. Use High-Quality Images and Graphics

Visual elements play a crucial role in making your presentation engaging. Use high-quality images, icons, and graphics that are relevant to your content. Avoid using too many visuals on a single slide, as it can be overwhelming.

4. Keep Text Concise

Slides should support your spoken words, not substitute them. Utilize bullet points to emphasize important details and keep your text brief. Aim for a maximum of 5-6 bullet points per slide to avoid clutter.

5. Use Readable Fonts

Choose simple, readable fonts and ensure a good contrast between the text and background. Stick to a maximum of two different fonts throughout your presentation to maintain consistency. For tips on adding fonts to your presentations, check out our blog post on how to add fonts for unique presentations. 

6. Incorporate Data Visualizations

Charts and graphs can help present data in a visually appealing way. Use them to highlight trends, comparisons, and key statistics. Make sure your data visualizations are clear and straightforward.

7. Add Animations and Transitions

Animations and slide transitions can make your presentation more dynamic. However, use them sparingly to prevent distracting your audience. Simple, subtle animations are often more effective than flashy effects.

8. Practice Your Delivery

Even the best-designed slides won’t have an impact if your delivery is poor. Practice your presentation multiple times to become familiar with the content and improve your confidence. Be mindful of your pacing, tone, and body language.

9. Engage with Your Audience

Involve your audience by asking questions, encouraging discussions, or incorporating interactive elements such as polls or quizzes. Engaging your audience keeps them interested and makes your presentation more impactful.

Using Free Presentation Templates

One of the best ways to enhance your presentation is by using free PowerPoint templates . These templates are designed by experts and provide a polished, professional look without requiring you to spend hours on design work. 

Benefits of Using Free Templates

• Time-Saving: Quickly create presentations without starting from scratch.
• Professional Design: Access high-quality, professionally designed templates.
• Customization: Easily edit and tailor templates to match your brand or topic.

By using these free resources, you can focus on delivering your message effectively rather than worrying about the design details.

Creating an impactful PowerPoint presentation involves careful planning, effective content organization, and good design principles. By following the tips outlined in this blog, you can create professional presentations that will engage and inform your audience. Happy presenting!

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Arockia Mary Amutha

Arockia Mary Amutha is a seasoned senior content writer at SlideEgg, bringing over four years of dedicated experience to the field. Her expertise in presentation tools like PowerPoint, Google Slides, and Canva shines through in her clear, concise, and professional writing style. With a passion for crafting engaging and insightful content, she specializes in creating detailed how-to guides, tutorials, and tips on presentation design that resonate with and empower readers.

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PowerPoint Slide or Lecture Note References

This page contains reference examples for PowerPoint slides or lecture notes, including the following:

• PowerPoint slides available online
• PowerPoint slides from a classroom website

Use these formats to cite information obtained directly from slides.

If the slides contain citations to information published elsewhere, and you want to cite that information as well, then it is best to find, read, and cite the original source yourself rather than citing the slides as a secondary source.

Writers creating PowerPoint presentations in APA Style should present information clearly and concisely. Many APA Style guidelines can be applied to presentations (e.g., the guidance for crediting sources, using bias-free language, and writing clearly and concisely).

However, decisions about font size, amount of text on a slide, color scheme, use of animations, and so on are up to writers; these details are not specified as part of APA Style.

1. PowerPoint slides available online

Jones, J. (2016, March 23). Guided reading: Making the most of it [PowerPoint slides]. SlideShare. https://www.slideshare.net/hellojenjones/guided-reading-making-the-most-of-it

• Parenthetical citation : (Jones, 2016)
• Narrative citation : Jones (2016)
• When the slides are available online to anyone, provide the site name on which they are hosted in the source element of the reference, followed by the URL of the slides.

2. PowerPoint slides from a classroom website

Mack, R., & Spake, G. (2018). Citing open source images and formatting references for presentations [PowerPoint slides]. Canvas@FNU. https://fnu.onelogin.com/login

• Parenthetical citation : (Mack & Spake, 2018)
• Narrative citation : Mack and Spake (2018)
• If the slides come from a classroom website, learning management system (e.g., Canvas, Blackboard, Moodle, Sakai), or company intranet and you are writing for an audience with access to that resource, provide the name of the site and its URL (use the login page URL for sites requiring login).
• If the audience for which are you writing does not have access to the slides, cite them as a personal communication .

PowerPoint slide references are covered in the seventh edition APA Style manuals in the Publication Manual Section 10.14 and the Concise Guide Section 10.12

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5 Cool PowerPoint Transitions To Keep Eyes Glued to Your Presentation (Free Downloadable Templates Available!)

Sara Wanasek

Are you ready to take your PowerPoint presentations to the next level? In this guide, we’ll show you how to create five cool PowerPoint transitions that can keep your audience engaged and enhance the flow of your slides. Bonus: we’re giving away a free downloadable file that includes all the templates for the transitions we’re teaching you!

Join 800,000 others who are transforming their presentations with ClassPoint. Pair creative PowerPoint transitions with ClassPoint's live slideshow tools for a truly dynamic and interactive experience!

Whether you’re preparing a classroom lecture, a business pitch, or any other presentation, these transitions are easy to implement and will add a polished, professional touch. Plus, with these tips, you’ll be able to create dynamic presentations that are both visually captivating and informative. Let’s dive in and explore how to master these cool PowerPoint transitions, step by step! Read on or watch below:

Get Your Free PowerPoint Transitions Templates

Up your presentation game with our exclusive collection of PowerPoint transition templates.

#1 Checkerboard Transition

The Checkerboard transition is an attention-grabbing effect that breaks your slide into smaller sections, making your content more digestible and visually appealing.

Step 1: Add Image

Start by adding a background image to your slide. This will act as the base for your checkerboard design.

Step 2: Insert Table

Insert a 7×5 table and stretch it across the entire slide to cover the background image.

Step 3: Format Table

Select the entire table from the edge, then: 

• Set the pen color to white
• Remove the shading to make the table transparent
• Apply borders to all cells

Step 4: Add Text

Choose specific cells for your text. Set the shading of those cells to white and enter your text.

Step 5: Fill More Cells 

For a fun visual effect, fill random cells with white shading to add texture!

Step 6: Continue with all Slides

Repeat the process on the next slide, but change the location of your text and randomly colored tiles for variety.

Step 7: Add Transitions 

Once all slides are ready, select them all with CTRL + A and apply the Checkerboard transition from the Transitions tab.

Bonus Interactive Tip

Leave some of the white spaces blank and use ClassPoint’s annotation tools during your presentation to fill them in on the spot, keeping your audience engaged!

ClassPoint is a free PowerPoint add-in to make any presentation more interactive and engaging. Once downloaded and installed (it’s free) enter presentation mode, and begin to use the pens, highlighters, shapes, and text boxes.

#2 Comb Transition

The Comb transition offers a sleek sliding effect that’s perfect for emphasizing text over images.

Step 1: Insert a Background Photo

Begin by inserting a photo that you want to highlight in your presentation as the background image.

Step 2: Insert a Table

Insert a 1×7 table and stretch it across the entire slide.

Select the table from the edge then: 

• Remove shading from the table to make it transparent

Choose specific cells for your text, set the shading to white, and add your text content.

Step 5: Repeat for All Slides

Repeat the process for all slides to maintain consistency.

Step 6: Apply Transition

Select all slides and apply the Comb transition from the PowerPoint Transitions tab.

Enhance your images by opening a live browser during the slideshow and annotating key points directly on the screen for a more interactive experience.

When in your presentation, click on the browser icon on the toolbar and search the web. Open multiple tabs, pin, and bookmark sites. 

#3 Page Curl Transition

The Page Curl transition mimics the effect of flipping through a book and adds a touch of sophistication to your presentation.

Step 1: View Guides

Go to the View tab in the PowerPoint ribbon and turn on guides to help align the elements we will add in the next steps.

Step 2: Insert Shape

Add a thin, long rectangle covering the left half of the slide, using the guides to help.

Step 3: Format the Shape

First , apply a gradient fill. Then: 

• Remove one gradient arrow
• Set the first arrow’s transparency to 100%
• Change the the second arrow color to black and 90% transparency
• Change the third arrow to black and 60% transparency

Step 4: Duplicate Shape

Duplicate the shape and flip it horizontally to cover the right half of the slide.

Step 5: Add the Content

Now, add in text boxes to finish creating your slides. 

Step 6: Duplicate Slides

Continue to duplicate the slides and adjust your text for the rest of the slides in your presentation.

Step 7: Apply Transition

Select all slides and apply the Page Curl transition from the PowerPoint Transitions tab.

Between sections, engage your audience by running live Q&A sessions using ClassPoint’s features , where they can submit questions directly to your presentation.

Get in Touch

ClassPoint Premium is perfect for organizations looking for customized, interactive PowerPoint presentations. Get in touch to learn more

#4 Doors Transition

The Doors transition is an interactive and playful way to reveal new information by simulating the opening of doors.

Step 1: Format Background

On an empty slide, right-click and select Format Background , then insert a picture that features doors. Feel free to search online to find one fitting for your needs.

Step 2: Insert and Format Shape

Place rectangles over the doors.

Then format them with: 

• A transparent background fill 
• And no line

Step 3: Add Hyperlinks

Select each shape, go to Action , and hyperlink the shape to a different slide.

Step 4: Duplicate the Slide

Think of the slide you just created as the ‘intro slide” and other slides in your presentation as the “informational slides.” 

Duplicate the slide you just made, the “intro slide” and move it between two informational slides. This will simulate doors opening to your new content.

Step 5: Apply Transition

Select all the slides and apply the Doors transition from the PowerPoint Transitions tab.

Add interactivity by hiding questions behind the doors and using ClassPoint’s interactive questions to gather responses from your audience.

To add a question on your slide, just type out the question (and answer choices for MCQ) and add the corresponding ClassPoint button. 

Once you are in presentation mode, click on the button to begin receiving responses from your audience. Enjoy the many ways to add these 8 different question types in any PowerPoint.

#5 Orbit Transition

The Orbit transition brings dynamic motion to your slides by creating a rotating effect that helps guide your audience’s focus.

Start with an empty slide, select Format Background , and add an image.

Edit the setting to make the image set at 60% transparency.

Add a rounded rectangle and fill it with another image from the Format Background tab. 

Then adjust the Picture Corrections to create a soft, muted effect with these settings: 

• Set the sharpness to -100% 
• and the brightness to -40% 

Step 4: Add Text to the Slide

Insert text on the slide to complement the visual elements.

Step 5: Repeat the Steps Across Slides

Repeat this process for all slides to maintain a consistent design. Keep the main slide background, but change the image in the rounded rectangle. 

Select all slides and apply the Orbit transition from the PowerPoint Transitions tab.

Need help crafting questions? Use AI to generate questions based on your slide content, and encourage your audience to provide live feedback.

Mastering Cool PowerPoint Transitions: Best Practices

When exploring creative PowerPoint transitions, the key is to use them in ways that enhance your presentation rather than overwhelm it. Here’s how to strike that perfect balance while having fun with your transitions:

1.  Leverage Bold Transitions for Impact

Creative transitions like can add flair to your presentation. Use these bold transitions strategically for key moments, such as revealing important points or shifting between major sections. This way, your audience will feel the impact without being overloaded by too many effects.

2.  Create a Thematic Flow

If you’re going for a unique or unconventional style, make sure the transitions align with the overall theme of your presentation. For example, if your slides have a futuristic design, using the  Morph  or  Fracture  transition can create a cohesive visual experience. This gives your presentation a dynamic, immersive quality.

3.  Adjust Speed

The speed of your PowerPoint transitions matters. A transition that is too fast can leave your audience feeling rushed, while a slow one can seem tedious. A moderate speed of around 1-2 seconds is ideal—it’s long enough to be noticeable but quick enough to keep the pace moving.

4.  Avoid Sound Effects

While PowerPoint offers sound effects for PowerPoint transitions, these should be used sparingly, if at all. Unless you’re presenting in a very informal or creative setting, sound effects can come across as gimmicky and may distract from your message.

Frequently Asked Questions About PowerPoint Transitions

What are powerpoint transitions used for.

PowerPoint transitions are used to create smooth, visually appealing effects when switching from one slide to the next. They help guide your audience’s focus and add a professional touch to your presentations, making them more engaging and memorable.

What is the difference between transitions and animations in PowerPoint?

Transitions are effects that happen when moving from one slide to another, while animations are effects applied to individual objects within a slide, such as text or images. Both can enhance the visual appeal of a presentation but serve different purposes.

Can I apply the same transition to all slides in my presentation?

Yes! To apply the same transition to all slides, select all the slides by pressing CTRL + A , then choose the desired transition from the Transitions tab. This ensures consistency throughout your presentation.

How do I adjust the duration of a PowerPoint transition?

You can adjust the duration of a transition by selecting a slide, going to the Transitions tab, and adjusting the Duration box.

Are PowerPoint transitions compatible with all versions of PowerPoint?

Most transitions, including popular ones like Checkerboard and Comb, are available in all modern versions of PowerPoint. However, the range of transitions may vary slightly between older and newer versions of the software.

Can I use PowerPoint transitions in online presentations?

Yes, PowerPoint transitions work well in online presentations, including those delivered via platforms like Zoom or Microsoft Teams.

Ensure that you have a stable connection and test the transitions beforehand to ensure they display smoothly during your presentation.

And there you have it—five quick, easy, and cool PowerPoint transitions that will elevate your presentations and keep your audience engaged. These creative effects are perfect for adding flair without overwhelming your content. Try them out, and don’t be surprised if you start using them in every presentation!

More PowerPoint Tips & Free Templates

5 Interactive PowerPoint Game Templates for Unforgettable Lessons

Free 3-in-1 PowerPoint Roadmap Template (Novel Techniques)

Cool Netflix PowerPoint Template for Download (+7 Practical Tips on Themed Presentation Design)

3 Ways to Design an Impactful Welcome PowerPoint Slide (Step-by-Step Tutorial + Tips!)

3 Simple and Creative Ways to Craft PowerPoint Org Chart (Free Downloadable PowerPoint Org Chart Templates)

4 Easy, Creative Ways To Create a PowerPoint Timeline Template (Step-by-Step Guide + Download Available!)

About Sara Wanasek

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Add and format

Add and format in powerpoint for the web.

Add and format text

Select a text box and type some text.

To format, select the text, and select an option to change the font, spacing, or alignment.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

Insert pictures

Select where you want to insert the picture on the slide.

Select Insert > Pictures and where to find the image: This device , OneDrive , or Bing pictures .

In the dialog box that opens, browse to the picture that you want to insert, tap that picture, and then Insert .

Insert Shapes, Icons, and SmartArt

The Insert tab allows you to add visual appeal to your slides.

Select Insert > Shapes and in the drop-down select the shape.

Select Insert > Icons and in the drop-down select the icon.

Select Insert > SmartArt and in the gallery tap the layout for the SmartArt graphic you want.

Insert videos

In your web browser, locate the video you want.

For an online video, copy the URL of the web page from the Address bar of your browser.

Switch back to PowerPoint and select the slide where you want to place the video.

On the Insert tab of the ribbon, select Online Video .

In the Online Video dialog box, paste the URL you copied in step 2.

Select Insert .

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How to make text Transparent in PowerPoint

Setting slide timings in PowerPoint helps automate your presentations for smoother, timed transitions.

How to make text Transparent in PowerPoint: Step-by-Step Guide

Step 1: open powerpoint and create a new slide.

Step 2: Insert Text Box

Step 3: Select the Text

Step 4: Open the Format Options

Step 5: Adjust Text Fill Transparency

Step 6: Preview and Adjust

Step 7: Apply to Other Slides (Optional)

FAQs can come handy!

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